1st Amendment 11/15/2022 GVS COURTq°
o: A Kevin Madok, CPA
-
�o ........ � Clerk of the Circuit Court& Comptroller Monroe County, Florida
�z cooN
DATE: November 29, 2022
TO: Alan MacEachern, Director
Information Technology
ATTN: Maria Guerra,
Executive Assistant
FROM: Liz Yongue, Deputy Clerk
SUBJECT: November 15th BOCC Meeting
Attached is a copy of the following item, which has been executed and added to the
record:
F38 1st Amendment to the Agreement with DLT/Oracle for post implementation
consulting support services for the Community Development Software Application. Services
provided will be 42 hours per quarter to assist with optimization of the application workflows
and integration of new features for $9,700 per quarter or $38,800 per year.
Should you have any questions please feel free to contact me at(305) 292-3550.
cc: County Attorney
Finance
File
KEY WEST MARATHON PLANTATION KEY
500 Whitehead Street 3117 Overseas Highway 88770 Overseas Highway
Key West, Florida 33040 Marathon, Florida 33050 Plantation Key, Florida 33070
AMENDMENT TO AGREEMENT FOR IMPLEMENTATION OF THE ORACLE PUBLIC
SECTOR COMPLIANCE AND REGULATION PRODUCT
This Amendment to the Agreement ("Agreement") dated April 21, 2021 is made and
entered into this 15th day of November , 2022 by and between Monroe County, a political
subdivision of the State of Florida, whose address is 1100 Simonton Street, Key West, Florida,
33040, its successors and assigns, hereinafter referred to as "COUNTY," through the Monroe
County Board of County Commissioners ("BOCC"), AND DLT Solutions, LLC, a Foreign Limited
Liability Company of the State of Florida, whose principal address is 2411 Dulles Corner Park,
Suite 800, Herndon, VA 20171 its successors and assigns, hereinafter referred to as "DLT" or
"CONTRACTOR",
WITNESSETH:
WHEREAS, the parties entered into an Agreement for the Oracle Public Sector
Compliance and Regulation (PSCR) product for building permitting and contractor licensing to
be utilized by the COUNTY'S Building Department; and
WHEREAS, by this amendment the County will add additional support services needed
after the implementation period;
NOW,THEREFORE, in consideration of the mutual promises, covenants and agreements
stated herein, and for other good and valuable consideration, the sufficiency of which is hereby
acknowledged, COUNTY and CONTRACTOR agree as follows:
1. The Agreement will be amended to add the following support services as set forth
Attachment A to this Agreement
2. The Agreement dated April 21, 2021, as amended herein, shall remain in full force and
effect.
IN WITNESS WHEREOF, each party has caused this Agreement to be executed by its duly
ajthorized representative on the day and year first above written.
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' S �� BOARD OF COUNTY COMMISSIONERS
j -, in Madok, Clerk OF MONROE COUNTY, FLORIDA
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°" Dep Clerk BMayor/Chairman
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Attest: _
BY: By: Ad& k.0 —
Title: Title: Sr. Director of Sales L) —
END OF AGREEMENT --'
MONROE COUNTY ATTORNEY
4PPR D AS TO FOr1-
YiM ,l ' AS;rrl—t'�.nOd
CHRISTINE LIMBERT-BARROWS
ASSISTANT COUNTY ATTORNEY
DATE: 10/31/22
Attachment A-
Price Quote/Oracle Firm Fixed Price Service Exhibit
DLT Solutions,LLC Proposal
(;)u(::)te: 5120664
OOP'`. LT Price QuotationRe-f`E.-alr�.ance 1726988
CDate 10/24/2022
64 d�ra ~�� on,:0 iA, COkIIRAI�NPV'' Ex: j IIIres:: 11/30/2022
if o:Alan MacEachern F::iro inn: Jessica Marino
Monroe County (FL) DLT Solutions, LLC
1100 Simonton St 2411 Dulles Corner Park
Key West, FL 33040 Suite 800
Herndon, VA 20171
1=lhoiroe: (305)453-8792 1=lhoiroe: (703)773-9262
F::a r: F::a r: (703)773-9262
f::::ant�p iill: maceachern-a Ian@monroe ccunty-fl.gov jessica.marino@dlt.com
:Fll....1f 11lairt INo. Contract (.sty UrOt 1Fliriice 1:::xt. 1Fliriice
1 9891-27186 MSTATE-ORCL-USC 1 $9,700.00 $9,700.00
Post Production Support Report(Quarter 1)
PoP: 12/1/2022 through 11/30/2024
2 9891-27187 MSTATE-ORCL-USC 1 $9,700.00 $9,700.00'
Post Production Support Report(Quarter 2)
PoP: 12/1/2022 through 11/30/2024
3 9891-27188 MSTATE-ORCL-USC 1 $9,700.00 $9,700.00
Post Production Support Report(Quarter 3)
PoP: 12/1/2022 through 11/30/2024
4 9891-27189 MSTATE-ORCL-USC 1 $9,700.00 $9,700.00'
Post Production Support Report(Quarter 4)
PoP: 12/1/2022 through 11/30/2024
5 9891-27190 MSTATE-ORCL-USC 1 $9,700.00 $9,700.00
Post Production Support Report(Quarter 5)
PoP: 12/1/2022 through 11/30/2024
6 9891-27191 MSTATE-ORCL-USC 1 $9,700.00 $9,700.00'
Post Production Support Report(Quarter 6)
PoP: 12/1/2022 through 11/30/2024
7 9891-27192 MSTATE-ORCL-USC 1 $9,700.00 $9,700.00
Post Production Support Report(Quarter 7)
PoP: 12/1/2022 through 11/30/2024
8 9891-27193 MSTATE-ORCL-USC 1 $9,700.00 $9,700.00'
Post Production Support Report(Quarter 8)
PoP 12/1/2022 through 11/30/2024
-----------------------------------------------------------------------------------------
C:"bl..:IC COINlf IIIC:"blEIN lrllN... Flage I of 2
()1u(:-)te: 5120664
000 LT Price QuotationRe-f`E-;,r�.arrce 1726988
CDate 10/24/2022
64, ra ~��� on,:u,At , M14RA,�N K N.:xll.AIres: 11/30/2022
#�oo 00000000000�..�ooFooIIo00 00100 0000F0,000a00000r00t00 00I0N00000o000 000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000..�000000000000000000000000000000000000000000000000000"000o0000n0000t000r00a0c0000000t00..�00000000000000000000000000 �00000000000000000000000t0000r00J000t00 000F0000i0r00i0c00e �0000000000000000000000100::0:0x0000t000 0000F0l000i0r00ii0c0000e
... .. 0 .. 0000�
-----------------------------------------------------------------------------------------
Contract Serial No. 180233-001
Contract Expires: 11/30/2023
UEI - F1N2KDGBDTU8
Federal ID#: 54-1599882
FOB: Destination
Terms: Net 30 (On Approved Credit)
DLT accepts VISA/MC/AMEX
Ship Via: Fedex Ground/UPS
THIS QUOTE IS SUBJECT TO THE TERMS AND CONDITIONS OF CONTRACT SERIAL NUMBER 180233.
CUSTOMER IS DIRECTED TO INCORPORATE (BY REFERENCE)THIS QUOTE IN ANY RESULTING
TASK/DELIVERY ORDER OR AWARD. THE TERMS OF THE AFOREMENTIONED CONTRACT ARE THE
ONLY CONTROLLING TERMS AND ANY TERMS OR CONDITIONS CONTAINED IN AN ORDER, AWARD OR
OTHER INSTRUMENT OF BUYER, WHICH ARE IN ADDITION TO OR INCONSISTENT WITH ANY OF THE
TERMS OR CONDITIONS CONTAINED IN THOSE REFERENCED HEREIN, SHALL NOT BE BINDING ON DLT
OR ITS MANUFACTURERS AND SHALL NOT APPLY UNLESS SPECIFICALLY AGREED TO IN WRITING BY
DLT.
CPARs requests should be sent to the attention of AJ Ezersky at cpars@dlt.com.
II II,,,,,,,III;;;;;; III;;;;;; III ,III;;;;;;,p 111 AC:CIi L DLT Solutions, LLC III° , ail: DLT Solutions, LLC
1::1 „ U III,,,,,,Its ,, Bank of America P.O. Box 743359
.................................................................................................................. ABA#111000012 Atlanta,GA 30374-3359
Acct#4451063799
Customer orders subject to applicable sales tax.
Documentation to be submitted to validate Invoice for payment:
a. Authorized Services shall be invoiced with a corresponding time report for the period of performance identifying names,
days, and hours worked.
b. Authorized reimbursable expenses shall be invoiced with a detailed expense report, documented by copies of supporting
receipts.
c. Authorized Education or Training shall be invoiced with a Report identifying date and name of class completed, and where
applicable the name of attendees.
The Quote Number referenced above incorporates Oracle's Technical Support Policies located at:
http://www.oracle.com/us/support/policies/index.html. Issuance of an order pursuant to this quote is acknowledgement and
acceptance of these terms and conditions. Please reference and incorporate this Quote Number on your purchase order.
C:"bl..:IC C:OINlf IIIC:"blf IN IC IIAI... Page 2 of 2
D-A L
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A TECH DA64 COMPANY
September 20, 2022
Alan MacEachern
Monroe County, FL
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DLT Quote: 512o664
i. Description of Services and Deliverables
A. Services
Oracle will provide You with the following Services related to Your implementation of the
Oracle Public Sector Compliance and Regulation module("Compliance and Regulation")and
Your Oracle Policy Automation ("OPA"), deployment. Specifically, Oracle will assist with
planning for and executing upgrades, understanding of new features and functionality and how
to deploy new functionality. Such Services shall be limited to up to forty-two(42) hours per
quarter for up to eight(8)quarters.Any portion of the quarterly hours not used within the
relevant quarter will expire at the end of such quarter; any unused amounts are non-refundable
and are forfeited upon expiration.
Services included in the scope of this exhibit are:
i. Planning and coordination of services to be completed quarterly;
2. Guidance and assistance with process and procedures around quarterly upgrades, including
testing;
3. Review,training, and demonstration of new product features and functions;
4. Guidance with product direction and configuration changes and enhancements;
S.Assistance with configuration issues and requests;
6.Assistance with reports and dashboards;
7. Creation and delivery of eight(8) Post Production Support Reports provided electronically
every quarter,which will include the following details of work provided to You during that
period:
a.Tasks worked,
b. Resources that worked on those tasks,
c. Hours worked,
d. Hours remaining, and
e. Synopsis of the outcomes related to the tasks.
8.Additional product training as mutually agreed to in writing; and
g. Preparing quarterly post production support reports.
B. Deliverables
Services performed by Oracle under this exhibit shall be for the purpose of providing the
following deliverables:
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No. Deliverable Name Deliverable Description
1 Post Production The report provided electronically every quarter outlining the details of post production
Support Report support work provided during that period,as described in Section 1.A.7 above.
2. Acceptance of Deliverables
Upon completion of any deliverable set forth in Section 1.13 above, Oracle shall provide a copy
to You and demonstrate that the deliverable conforms to its description upon Your request. If
the deliverable does not conform with its description,You shall have three(3) business days
after Oracle's submission of the deliverable ("acceptance period")to give Oracle written notice
specifying the deficiencies in detail. Oracle shall use reasonable efforts at no cost to You to
promptly cure any such deficiencies and, after completing such cure, Oracle shall resubmit the
deliverable for Your review within a new acceptance period. Upon accepting any deliverable,
You shall provide Oracle with written acceptance of such deliverable. If You fail to provide
written notice of any deficiencies within the acceptance period, such deliverable shall be
deemed accepted at the end of the acceptance period.
3. Fees, Expenses, and Taxes
A. You agree to pay Oracle the fee specified below for the Services and deliverables in this exhibit.
This fee does not include expenses or taxes. Upon completion of a milestone,the
corresponding fee for such milestone specified below becomes due and payable and Oracle
shall thereafter invoice, and You shall pay, such fee;this payment obligation shall become non-
cancelable and the sum paid non-refundable on such completion date.A milestone is
completed once all the deliverable(s) under such milestone are accepted, or deemed accepted,
in accordance with Section 2(Acceptance of Deliverables)above.
No. Milestone Milestone Fee
1 Post Production Support Report $9,700.00
(Quarter 1)
2 Post Production Support Report $9,700.00
(Quarter 2)
3 Post Production Support Report $9,700.00
(Quarter 3)
4 Post Production Support Report $9,700.00
Quarter 4
5 Post Production Support Report $9,700.00
Quarter 5
6 Post Production Support Report $9,700.00
Quarter 6
7 Post Production Support Report $9,700.00
(Quarter 7)
8 Post Production Support Report $9,700.00
(Quarter 8)
Total Fixed Fee $77,600.00
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4. Project Management
You and Oracle each agree to designate a project manager who shall work together to facilitate
an efficient delivery of the Services.Your project manager shall have the authority to approve
Services on Your behalf. Oracle shall have the sole right to exercise direct control and
supervision over the work assignments of Oracle resources.
S. Your Cooperation. Subject to the terms in the Policies,the following obligations apply in
addition to those in the Policies:
A. Assign and provide one point of contact to request work from Oracle staff via Oracle point of
contact.
6. Project Assumptions.
A. Electronic delivery of the Post Production Support Report each quarter will indicate to Your
project manager the completion of support for that quarter.
B. The parties acknowledge and agree that the performance of Services does not require or
involve the processing of personal data.
C. A formal request process will be established whereby You can request Services from Oracle as
part of this engagement; however, Oracle will have no obligation to perform such requested
Services except pursuant to the change control process in accordance with section B.S. of the
ordering document.
D. Oracle will provide an overview of each release prior to its release into production suggesting
features and functions that You may utilize.
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