Item N2
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: 15 July 2003
Division:
Growth Mana~ement
Bulk Item: Yes No .-X--
Department:
Marine Resources
AGENDA ITEM WORDING:
Update briefing on wastewater management projects and issues.
ITEM BACKGROUND:
The County Administrator informed the BOCC at its June 20, 2002, regular meeting, that staff will provide
briefing updates on the status of wastewater projects and issues to the BOCC on at least a monthly basis. In
addition to a oral briefing, the staff will prepare a written update report intended for insertion in the Wastewater
Project Book provided to the BOCC at the June meeting. A staff representative from the FKAA has also been
asked to attend the meeting and to provide the Commission with further updates on their projects as necessary.
PREVIOUS RELEVANT BOCC ACTION:
NA
CONTRACT/AGREEMENT CHANGES:
NA
STAFF RECOMMENDATIONS;
NA
TOTAL COST:
NA
BUDGETED: Yes
No
COST TO COUNTY:
NA
SOURCE OF FUNDS:
REVENUE PRODUCING: Yes
No .-X-- AMOUNT Per Month
Year
APPROVED BY: County Atty
NA
Risk Management NA.
DIVISION DIRECTOR APPROVAL:
DOCUMENTATION: Included....K-. To Follow _ Not Required
DISPOSITION:
AGENDA ITEM NO.:
NL
,
BC030740
06/25/03 4:27 PM
Memorandum
Deoartment of Marine Resources
2798 Overseas Highway, Suite 420
Marathon, Florida 33050
Voice: (305) 289 2507
FAX: (305) 289 2536
Email: garrett-I!eorl!e(@rnonroecountv-fl.com
Board of County Commissioners
Mayor Dixie Spehar, Dist. I
Mayor Pro Tern Murray Nelson, Dist. 5
Commissioner George Neugent, Dist. 2
Commissioner Charles "Sonny" McCoy, Dist. 3
Commissioner David Rice, Dist. 4
DATE:
3 July, 2003
SUBJECT:
Board of County Commissioners
James L. Roberts, County Administrator ~ in- JLI(
Staff Update Report (# 06-03) on wastrr Maste~ Plan Implementation
Issues
TO:
FROM:
The following subject matter has now been provided with a brief "background" statement
followed by "update" information. The updates will be current to the month since the last BOCC
meeting and monthly staff report. Achievements, since they are beginning to add up, have been
moved to the end of the staff report as, Attachment 3.
The staff of the Florida Keys Aqueduct Authority will be on hand at the July Commission
meeting to update the Board on progress to date. The FKAA staff report for July is attached for
review (Attachment 1). In addition, the County and the FKAA will meet in a joint session
projected to be held on the 23rd of July (subject to final verification).
AVAILABLE FUNDS FOR WASTEWATER
Federal Funds - $100 M Congressional Authorization:
Background: Public Law 106-554 authorized the Army Corps of Engineers (ACOE) to
"provide technical and financial assistance to carry out projects for the planning, design and
construction of treatment works to improve water quality in the Florida Keys National
Marine Sanctuary. Congress may appropriate up to 100 million dollars through previous
authorization language.
Update: No additional update this month.
FEMA Funds:
Background: In response to damages and losses which occurred as a result of Hurricane
Georges, Congress enacted Public Law 106-31, Emergency Supplemental Appropriations
Act for Fiscal Year 1999 to fund long term disaster recovery projects in Florida counties
whose needs were unmet through primary disaster relief funds. Monroe County requested
that a substantial amount of the funds made available to it, be utilized for wastewater
BC030741.doc
06/25/03 4:27 PM
improvement projects. There are four FEMA wastewater projects in the County, Key Largo
Trailer Village, Conch Key, Baypoint, and one project in Islamorada. These projects must be
complete by the end of September 2005.
Update: No additional update this month.
FDEP State funding:
Background: Pursuant to Specific Appropriation 1765A of the 2002 - 2003 General
Appropriations Act (Chapter 2002-334, Laws of Florida), funding in the amount of $ 11.8
million was provided was broken into three categories and may fund either wastewater or
stormwater projects.
o First, $1.66 million was provided to qualifying projects in Key Largo, Islamorada,
Marathon, and Key West.
o Second, $200,000 was provided both Layton and Key Colony Beach.
o Third, the remaining funds ($4.76 million) will be provided to qualifying projects in
hotspot areas as identified in the Wastewater Master Plan. The County and
municipalities have agreed in a joint resolution to the equitable split of these funds. The
County's share will be $1.112 million. Then, if there are any funds left over, additional
projects will be considered in an additional round of funding.
Update: No additional update this month.
Remaining Cesspool Elimination Funds:
Background: Under the Cesspool Identification and Elimination Program (CIEA), funds
were provided through four contracts to Monroe County to be used as grants to property
owners assist in the cost of upgrading cesspools to approved on-site wastewater nutrient
reduction systems (OWNRS). Two to the contracts were utilized to completion and have
helped to eliminate cesspools in all areas defined as "Coldspots." These contracts provided
approximately $1,000,000 in cesspool replacement grant funds. As the CIEA program is
complete in the Coldspot areas at this time, it has been the direction of the Commission to
shift remaining funds to other projects where cesspools must be replaced. The remaining
contract funds amount to $1,225,600.
Update: No additional update this month
Other Grant Opportunities:
Background: Under House Bill 851 (FY 2002), the County developed a wastewater project
proposal for the Key Largo area. Similarly, the FKAA submitted several different proposals,
one for each of its current wastewater project areas. The Key Largo proposal and other
FKAA proposals were submitted in the early part of November.
Update: No additional update this month
2
Background: Rick Casey of the Monroe County Housing Authority had been very hopeful of
receiving a Community Development Block Grant (CDBG) for approximately $350,000.
This request fell through in October but apparently was revitalized in January when one of
those agencies awarded funds failed to qualify in the final review. As the County was next in
line, apparently the County will be receiving a share of the current grant funds. Staff
understands that the amount is substantially more than originally requested, approximately
$637,500.
Update: Since the April meeting, Mark Bell of Rick Casey's staff at the Housing Authority
is beginning a process to contact all property owners on Stack Island to determine their
interest and eligibility for CDBG funds. This will happen in the next few weeks as we enter
July. It was not accomplished in June.
An application for Knucklehead's Restaurant is being developed, in order to go after the
additional CDBG funds noted in the BOCC's June wastewater report. The Commission
supported a resolution which will allow staff to complete the application process. In addition
to the resolution, the CDBG funding application process will require that we hold two public
hearings prior to submittal. Mark Bell of the Housing Authority will be responsible for
holding the meetings. They area projected to be held at the end of July to early August with
the second following at the end of August to early September. The application will be filed
in early September and the grant will be awarded approximately three months later,
sometime in December. This is a non-competitive grant. Therefore, with a completed and
validated application, the County should receive the funding. Receipt of this funding will fall
in line with the completion of the bid process through the FKAA for construction of the
overall Baypoint project. Receipt of the funds will allow Knucklehead's to offset their costs
for the initial construction of an on-site wastewater system and then a shift to the Baypoint
system. Remaining funds will be utilized to reduce the user cost of connection to the
Baypoint wastewater system.
Issues That Need to be Addressed
o Need to adopt financial assistance criteria for economically disadvantaged households
throughout the County.
o Need to develop a financial assistance program and the means assessment (placement on tax
bill) for all areas served by investor-owned utilities sponsored with funding by the County.
Recommended BOCC Action:
o Consideration of wastewater assessment ordinance to allow financing of wastewater
connection fees through an assessment to be placed on the tax bill..
Significant Future Milestones/Actions:
o Decision on wastewater assessment ordinance as recommended by staff. {Target Date: July
Commission meetings}
3
o Must hold two public hearings in support of the Knucklehead's CDBG application {Target
Date: July-August}
WASTEWATER GOVERNANCE
FKAA:
Background: The FKAA is the County's wastewater authority within unincorporated areas
of the County and outside of other wastewater jurisdictions such as the KWRU or KLWTD.
The County is working with the FKAA on projects on Conch Key, Baypoint, and Big
Coppitt.
Update: The FKAA staff has presented detailed information at the last tow Commission
meetings leading to the conclusion that separate joint meeting of the BOCC and the FKAA
Board would be helpful. This meeting is slated for the 23rd of July in the evening (subject to
adjustment).
Key Largo Wastewater Treatment District:
Background: With its creation in June of 2002 and the election of Board member is
November of 2002, the Key Largo Wastewater Treatment District (KLWTD) is currently an
independent Utility District. They will need County and FKAA assistance in a transition
process over the first six months to one year.
Update: No additional update this month
Issues That Need to be Addressed:
o None at this time
Recommended BOCC Action:
o None at this time
Significant Future Milestones/Actions:
o None at this time
PROGRAMMATIC IMPLEMENTATION PLAN
Background: Staff has indicated that it will work to provide a long-range implementation
program for wastewater projects. To a limited extent this has happened through the capital
budget process and through the efforts on-going with the ACOE to develop projects under the
congressional $IOOM authorization. An integration of all of these components remains to be
completed.
4
Update: No additional update this month
Issues That Need to be Addressed:
o Need for realistic programmatic implementation plan that establishes policies on reasonable
connection fees and monthly charges; project and financing priorities; and a schedule for
programming of wastewater projects based on available identified funding in accordance
with the Sanitary Wastewater Master Plan.
o Need to revise the Seven Year Work Program in the Monroe County Year 2010
Comprehensive Plan to reflect the results of the adopted programmatic implementation plan.
Recommended BOCC Action:
o Consideration of recommended draft programmatic implementation plan prepared by County
and FKAA staff.
Significant Future Milestones/Actions:
o Approval of programmatic implementation plan for the Sanitary Wastewater Master Plan
{Target Date: July 2003 Commission meeting}
FEMA UNMET NEEDS PROJECTS
A. General
Background: In response to damages and losses which occurred as a result of Hurricane
Georges, Congress enacted Public Law 106-31, Emergency Supplemental Appropriations
Act for Fiscal Year 1999 to fund long term disaster recovery projects in Florida counties
whose needs were unmet through primary disaster relief funds. Monroe County requested
that a substantial amount of the funds made available to it, be utilized for wastewater
improvement projects. There are four FEMA wastewater projects in the County, Key Largo
Trailer Village, Conch Key, Baypoint, and one project in Islamorada. These projects must be
complete by the end of September 2005.
Update: No additional update this month
Issues That Need to be Addressed:
o Complete FEMA Supplemental Environmental Assessment hearings
Recommended BOCC Action:
o None at this time
Significant Future Milestones/Actions:
5
o None at this time
B. Key Largo Trailer Village (MM 100 +/-)
Background: After reduction in the size of the Key Largo wastewater project, staff returned
to the original FEMA project list for Key Largo. Key Largo Trailer Village was selected as a
prime site in need of wastewater improvements under the guidelines of the FEMA Unmet
Needs congressional appropriation. It is a very low-lying area with a large number of
unknown wastewater systems.
Update: Supplemental Environmental Assessment will be held on July 15th. This will lead to the
award of phase II money for the Key Largo Trailer Village project (construction dollars). The
Key Largo Wastewater Treatment District will manage phase II dollars entirely. The FKAA will
no longer participate upon receipt of these funds.
All construction contracts for this project are now signed and upon completion of the FEMA
hearings, construction will begin.
Issues That Need to be Addressed:
o Complete FEMA Supplemental Environmental Assessment hearings.
Recommended BOCC Action:
o None at this time
Significant Future Milestones/Actions:
o Completion ofFEMA hearings (Target Date: June/July 2003 KLWTD meetings)
C. Conch Key (MM 61)
Background: Conch Key was selected as a prime site in need of wastewater improvements
under the guidelines of the FEMA Unmet Needs congressional appropriation. It is a very
low-lying area with a large number of unknown wastewater systems.
Update: FEMA supplemental environmental assessment hearings will be held on the 15th of
July, completing the FEMA process for Conch Key. Upon completion, phase II construction
funds will be provided to the FKAA to complete construction of the project.
Some additional staff discussion have ensued concerning the relative costs of construction of the
wastewater treatment plant at Conch Key versus the alternative of transmitting the effluent to the
plant at Hawk's Cay. At least one meeting with representatives of the Hawk's Cay not-for-profit
wastewater corporation has also occurred. Further discussion of this alternative MAY occur if
the new comparisons warrant discussion.
6
Issues That Need to be Addressed:
o Complete FEMA Supplemental Environmental Assessment hearings.
o Complete Project construction bid process and initiate construction contracts
Recommended BOCC Action:
o None at this time
Significant Future Milestones/Actions:
o Completion ofFEMA hearings {Target Date: July 2003J
o Initiation of construction contracts {Target Date: August-September 2003J
D. Baypoint (MM 15)
Background: Baypoint was selected as a prime site in need of wastewater improvements
under the guidelines of the FEMA Unmet Needs congressional appropriation. It is a very
low-lying area with a large number of unknown wastewater systems.
Update: FEMA supplemental environmental assessment hearings will be held before the end of
July, completing the FEMA process for Baypoint. Upon completion, phase II construction funds
will be provided to the FKAA to complete construction of the project.
An application for Knucklehead's Restaurant is being developed, in order to go after the
additional CDBG funds noted in the BOCC's June wastewater report. The Commission
supported a resolution which will allow staff to complete the application process. In addition to
the resolution, the CDBG funding application process will require that we hold two public
hearings prior to submittal. Mark Bell of the Housing Authority will be responsible for holding
the meetings. They area projected to be held at the end of July to early August with the second
following at the end of August to early September. The application will be filed in early
September and the grant will be awarded approximately three months later, sometime in
December. This is a non-competitive grant. Therefore, with a completed and validated
application, the County should receive the funding. Receipt of this funding will fall in line with
the completion of the bid process through the FKAA for construction of the overall Baypoint
project. Receipt of the funds will allow Knucklehead's to offset their costs for the initial
construction of an on-site wastewater system and then a shift to the Baypoint system. Remaining
funds will be utilized to reduce the user cost of connection to the Baypoint wastewater system.
Issues That Need to be Addressed:
o Complete FEMA Supplemental Environmental Assessment hearings.
o Complete Project construction bid process and initiate construction contracts
7
o Complete Knucklehead's CDBG grant application
Recommended BOCC Action:
o None at this time
Significant Future Milestones/Actions:
o Completion ofFEMA hearings {Target Date: July 2003J
o Initiation of construction contracts {Target Date: August-September 2003J
o Completion of Knucklehead's CDBG grant application {Target Date: early September 2003J
KEY WEST RESORT UTILITIES (STOCK ISLAND EXPANSION)
Background: In July of 2002, the Commission approved a contract to complete wastewater
improvements on south Stock Island through the Key West Resort Utility (KWRU). In
December the Commission approved a Resolution requesting that the KWRU begin a process
to design and construct improvements to their plant to meet A WT nutrient standards. In
January, the Commission heard from a number of property owners concerned about the
connection requirements and agreements with KWRU. Staff has been working on those
issues with KWRU from that time.
Update: Things are going well with KWRU at this point. An ordinance adopting a Uniform
Connection Policy has received on public hearing and will be heard at least once more at the
Board's July meeting after some comment from the public and the FKAA. An ordinance
providing the means to place a wastewater assessment on the tax roll is on the agenda for July.
This ordinance will provide the means for interested property owners, on a voluntary basis, to
finance their connection fees over a prescribed period of time adopted by the Board. Staff is
suggesting 20 years to match the financing program provided by the FKAA. Finally, an open
house for the initiation of service in the new wastewater service area is being held on July 15th by
Key West Resort Utility at the plant
At the May BOCC meeting, during discussion of the ordinance concerning a uniform connection
policy, issues were raised concerning additional fees assessed by Key West Resort Utility. The
Board requested that staff provide feedback on what these fees were and how much they would
be. Since limited discussion ensued on this issue at the June meeting, the staff feedback is
provided again, we're sure that a similar discussion will ensue from public comment at the July
meeting.
In the Key West Resort Utility application, four charges are listed as follows:
o Guaranteed Payment Deposit Due:
o Service Charge Due
o System Development Review
8
o Tap Fee Due
o Special Billing Due
Staff discussed these fees with the Utility, Doug Carter. The "Guaranteed Payment Deposit"
fee, as defined by Mr. Carter, amounts to a "down payment" of 1/3 of the connection fees based
on the number of EDUs on a property multiplied by the $2,700 per EDU connection fee. In
combination the "Service Char!!:e" and "Svstem Development Review" can amount to up to 1 0
% of the on-property construction costs and may include administrative charges, legal costs, and
the cost of paying KWRU engineers to review engineering documents provided by a property
owner and to verify that connection standards are being adhered to on-property. The "Tap Fee"
amounts to payment of the remaining 2/3 of the connection fees. "Special Dillin!!:" charges may
also accrue for costs incurred by the Utility as part of the connection process. These charges
would be part of the requirements for connecting to the Utility, which would otherwise be
incurred directly by the property owner, but which might best or most easily be handled by the
Utility. These are costs that would have to be agreed upon between the Utility and the property
owner prior to undertaking their completion.
In short, based on staffs communication with the Utility, the substantive additional cost that
would be incurred above and beyond the connection fees (No. of EDUs X $2,700 per EDU)
would be the 10% (up to a maximum) charge associated with administrati"e and legal fees and
on-property review of a property owners connection to the Utility.
Since the June meeting, staff has been in regular communication with Harbor Shores
representatives and has met with representatives of Boyd's Camp Ground. Things are
progressing. However, Harbor Shores still raises concerns about the level of service provided
them at their Condominium Association. They have generally compared the service provided
them (a vacuum buffer tank on their property near their plant location) to the service provided by
the FKAA to Ocean Isle Fishing Village in Little Venice (a complete vacuum sewer). Their
complaint now lies with the Uniform Connection Policy Ordinance which would validate the
service provided them by KWRU and would mean that the same basic service would also be
provided to other Condo Associations in future projects. The concerns that Harbor Shores raises
may be best defined in the attached open letter from Kim Wigington. (Attachment 2).
Issues That Need to be Addressed:
o None at this time
Recommended BOCC Action:
o Establishment of a Uniform Wastewater Connection policy for Key West Resort Utilities and
the rest of the Keys under FKAA and KL WTD authority - what properties are served to what
degree, and at who's expense.
o Establishment of a tax assessment ordinance which provides the means to finance connection
fees for those interested over a protracted period oftime (20 years)
9
Significant Future Milestones/Actions:
o Approval of a uniform wastewater connection policy for all areas of the Keys, including Key
West Resort Utilities {Target Date: July 2003 Commission meeting]
o Approval of a tax assessment ordinance which provides the means to finance connection fees
for those interested over a protracted period of time (20 years) {Target Date: July 2003
Commission meeting]
LOWER KEYS WASTEWATER (MM 7.0 TO MM 11.0)
Background: Big Coppitt has been the focus of the Commission as the next wastewater
project to be undertaken.
Update: The FKAA has initiated and completed work to develop engineering design criteria for
the Big Coppitt area. A final draft report on the effort is available and has been sent under
separate cover to the Commission and others by the FKAA. The findings of the Big Coppitt
feasibility study will be discussed at the July joint County/FKAA Board meeting. In general, the
report looks at three options for providing sewer facilities in the Big Coppitt, Rockland, Geiger
Key area - a single plant on Stock Island (presumed to be placed at KWRU), a single plant at
Rockland Key, or three sub-regional plants located within the service area. The relative cost of
the alternatives favored the placement of a wastewater treatment plant on Rockland Key with
accompanying collection and disposal systems.
Issues That Need to be Addressed:
o Need to determine the preferred wastewater management option for Big Coppitt, including
preliminary system capital and operating costs.
o Need to seek additional funding for the project as the next project in priority from the
Sanitary Wastewater Master Plan.
Recommended BOCC Action:
o Consideration of recommendations of staff on preferred wastewater management options for
Big Coppitt.
o Direct staff to seek funding for the Big Coppitt wastewater project.
Significant Future Milestones/Actions:
o Consideration of project proposals for wastewater management options on Big Coppitt to
determine the preferred wastewater management option. {Target Date: July 2003 ROCC
meeting]
10
o Acceptance of grant funds to further develop the Big Coppitt wastewater project. (Target
Date: To be determined)
EP A DECENTRALIZED WASTEWATER DEMONSTRATION PROGRAM
Background: In the 1999 congressional appropriations process, the County was granted $3.8
million to initiate a decentralized wastewater / centralized utility management demonstration
project. The project when initiated requires a 25 percent match from the County.
This project has literally taken on a life of its own. It has been difficult to initiate the project
with all in agreement as to the best approach for undertaking it.
Update: At the May Board meeting, the Commission agreed to turn down the grant and shift
match funds to assist in reducing the costs of the Conch Key and Baypoint wastewater projects.
Issues That Need to be Addressed:
o None at this time
Recommended BOCC Action:
o None at this time
Significant Future Milestones/Actions:
o None at this time
OTHER ISSUES
Background: From time to time other issues will arise concerning wastewater which do not
conform to the format in the rest of the monthly report. They will be placed in this section
Update: None since the March 2003 BOCC meeting.
Issues That Need to be Addressed:
o None at this time
Recommended BOCC Action:
o None at this time
Significant Future Milestones/Actions:
o None at this time
11
Attachment 1
FKAA July 2003
12
Florida Keys Aqueduct Authority
Wastewater Report
June - July 2003
Little Venice Wastewater System
United Engineering Corporation (DEe) is continuing with the construction of the originally bid
wastewater system. Notable points of construction are:
. Vacuum Collection System
. Construction of the underground Collection System pipeline work has noticeably slowed, and
vacuum pits and lateral installation continues.
. The pipeline construction on US 1 has been held in abeyance by existing obstructions in the rights
of way. A change order to avoid these obstructions has been submitted by UEe.
. Construction has been limited to installation of the vacuum sewer system valve pits and laterals
services (to the right of way lines), and clean up in the neighborhoods.
. Advanced Wastewater Treatment (A WT) Plant
. Vacuum and pump station concrete foundation is now complete.
. Preparation of the filter and common wall tank foundations has been completed.
· Filters have been delivered.
. However, work on the A WT Plant is still proceeding at a pace slower than desired.
. Customer Hookup and Systems Operation
. A public meeting was held on 15 May 2003 at the Monroe County BOCC with FKAA, and the
City of Marathon. Approximately 30 residents attended where FKAA and the City provided
information on the hookup procedures and the Little Venice Expanded service area. The meeting
proceeded very well.
. FKAA is continuing to coordinate the procedures for the customer hook ups internally, and with
the City of Marathon, plumbers, the Department of Health (DOH), and the Florida Department of
Environmental Protection (FDEP).
. Subsequent coordination with the DOH and City of Marathon is required and will be ongoing.
The following occurred during the month concerning the Little Venice Expanded (expanded service
area) contract:
.
The apparent low bidder Kenko, Inc. after award of the contract by FKAA, was unable to acquire
performance and payment bonds.
FKAA Board directed Staff to advise Kenko, Inc.'s bid bond surety of the cancellation of the
contract, and collection of their bid bond, and to award the contract to the second low bidder
(Mancon, Inc.)
FDEP was also alerted to the situation to insure that this situation would not affect the grant
conditions.
Mancon, Inc. has returned the signed contracts and bonds.
Construction will commence with the preconstruction meeting that is anticipated to be arranged
for July 2003.
.
.
.
.
13
City of Marathon
FKAA and the City of Marathon met to discuss moving forward with the Central Wastewater Program as
well as smaller wastewater programs. During the month:
. FKAA provided an update on wastewater issues to the Council at the 27 May 2003 council
meeting.
. FKAA and the City met on 5 June 2003 to discuss the moving forward with the central system
under a large project and phased approach.
Conch Key
Conch Key became an active project due to the continuation of engineering design, and more so due to
the notification that the estimated cost per EDU for the project is $7,000; that is greater than what was
originally proposed. During the period:
. A public meeting was held on 13 May 2003 at the Conch Key Firehouse with FKAA, and
Monroe County. Approximately 25 residents attended, and the meeting proceeded very well even
with the notification of the estimated EDU cost.
. FKAA provided a presentation to the BOCC on 11 June 2003 in response to Commissioner
Rice's letter on wastewater.
. FKAA met with BOCC and Staff on 20 June 2003 to discuss projects specifics.
. FKAA continued to coordinate with FEMA on the environmental assessment process. Due to
higher than projected EDU cost, FEMA is planning their public meeting now for July 2003.
. The wastewater system design continued during the month.
. A third preliminary set of design plans were received and reviewed by FKAA, with comments
and revisions returned immediately thereafter.
Key Largo Trailer Village
FKAA continued coordination with FEMA to close out the environmental assessment portion of
the project. The FEMA process is on track, and FEMA anticipates approval of their process by
September 2003.
Key Largo Park
No activity by FKAA.
Bay Point
The project is in a similar situation to that of Conch Key. The project became very active due to the start
up of engineering design, and again more so due to the notification that the estimated cost per EDU for
the project is $7,000; that is greater than what was originally proposed. During the period:
. A public meeting was held on 14 May 2003 at the SugarloafFirehouse with FKAA, and Monroe
County. Approximately 50 residents attended the meeting that proceeded very well even with the
notification of the estimated EDU cost. The most controversial issues were that of abandoning
existing septic systems, and quirks of the vacuum system.
14
. FK.AA also provided a presentation to the BaCC on the status of the project as well as the
justification for the EDU estimates. As with Conch Key, BaCC agreed to use funds slated from
the on-site program (that will now not be implemented) towards the project, if required to bring
down the cost per EDU.
. FKAA continued to coordinate with FEMA on the environmental assessment process.
. The wastewater system design continued during the month. Meetings and coordination with the
consulting engineer (Boyle) continued to monitor and discuss the progress of the design.
Big Coppitt Key, Geiger Key and Rockland Key
Preparation of the wastewater facilities plan and cost of service study for the system was completed
during the month.
The report that studied the use of the Key West Resort Utility (KWRU) wastewater treatment plant site, a
centralized Big Coppitt wastewater system, and three smaller wastewater systems to serve the Big Coppitt
service area found that the centralized Big Coppitt wastewater system was the construction cost effective.
However, the report was inconclusive in many areas, and currently not accepted by FKAA.
15
Attachment 2
Correspondence from Harbor Shores Resident
16
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Attachment 3
List of Achievements
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AVAILABLE FUNDS FOR WASTEWATER
Issues Addressed! Actions Taken
o Approval by the BOCC to provide funds to the FKAA in the amount of $200,000 to offset
costs of preliminary engineering efforts to complete requirements to receive State funds at
Key Largo Park.
o Approval of staff recommendations for use of remaining FDEP, FDCA, and County funds
remaining from cesspit replacement program.
o Approval of a Resolution requesting that the State's Congressional delegation assess the
feasibility of shifting any federal appropriations funds for wastewater in the Florida for
management and dissemination by the Florida Department of Community Affairs.
o Approval by the BOCC to provide an additional $156,000 to the FKAA for development of
the state funded Key Largo Park wastewater project.
o Approval of a revised Resolution to seek a dual path for funding wastewater projects, one
through the existing federal authorization and the other through the efforts of the County's
State Representative to have appropriations provided to a State Trust Fund administered by
FDCA.
o Submitted a project proposal for Key Largo under the auspices of House Bull 851.
o Attendance or the Board at a meeting with Ileana Ros-Lehtinen's staff to discuss approaches
federal wastewater funding.
o Meeting held with Ileana Ros-Lehtinen's office regarding the most appropriate mechanism to
obtain the $ 100 million appropriation. Indication was that the current approach is the best.
o Introduction of House Bill 0101 which would create a wastewater / stormwater trust fund to
be administered through FDCA.
o Contracts approved and signed to move forward on acquiring state funds for North Key
Largo Utility and Key West Resort Utility.
o County staff provided appropriations requests to Senator Graham and Nelson's offices. The
amount of the requested funds was $3,000,000 to initiate priority projects in the coming year.
o The Commission supported a resolution allowing staff to submit a CDBG grant for Baypoint,
using Knucklehead's Restaurant as the focus for receiving the grant.
W ASTEW ATER GOVERNANCE
Issues Addressed! Actions Taken
o MSTUs advertised and adopted for Conch Key, Marathon, Bay Point, and Big Coppitt
o A District Manager (Management Firm - GSG/Robert Sheets), a District Engineer (Boyle
Engineering) were hired, and number of Key Resolutions (Rates & Fees and Request for
MSTU), were passed by the Key Largo Wastewater Utility District.
o Transition agreement approved between the County, FKAA, and the Key Largo Wastewater
Utility Board.
o MSTU advertised and approved in May at the BOCC meeting for the Key Largo Wastewater
Treatment District.
18
PROGRAMMATIC IMPLEMENTATION PLAN
Issues Addressed! Action Taken:
o Approval by BOCC of policies on "reasonable" connection fees and monthly service charges
and public financial assistance to wastewater projects and economically disadvantage
households.
FEMA UNMET NEEDS PROJECTS
E. Key Largo Trailer Village (MM 101.5) and Key Largo Park (MM 100.5)
Issues Addressed! Addressed Taken:
o Approval by the BOCC assigning $1.66 million in available State funds to expand the Key
Largo Trailer Village FEMA proj ect to include Key Largo Park.
o Approval of a resolution with the FKAA for the use of $1.66 million in FDEP funds to move
forward toward constructing the Key Largo Park project and the designation of up to
$200,000 in Fund 148 dollars to assist the FKAA in on-going engineering costs for the Key
Largo project.
o Approval of an additional $156,000 in funding for project development at Key Largo Park.
o Approval of a revision to the Inter-local Agreement with FKAA to allow direct payment to
Boyle Engineering for engineering services on Key Largo Park.
o Approval of a joint transition agreement with the FKAA and the Wastewater District on the
Key Largo Trailer Village project.
o Transition process between the County, FKAA, KL WTD, and FEMA for project
management completed.
o Project construction bid process and award!signature of construction contracts complete.
F. Conch Key (MM 61)
Issues Addressed! Addressed Taken:
o Approval by the BOCC of the selection of the stand-alone wastewater management option
for Conch Key on June 20, 2002.
o Approval of an agreement with FDOT for the proposed wastewater treatment plant site on
the north side of the Overseas Highway, Conch Key
o Decision not to move forward in acquiring property on the south side of the Overseas
Highway, Conch Key.
o Held informal workshops with the Conch Key community in early December 2002
o Held additional workshops (FKAA) with the Conch Key Community in May 2003
G. Baypoint (MM 15)
Issues Addressed! Addressed Taken:
19
o Selection by the BOCC of a site in Bluewater RV Park for location of a wastewater treatment
plant.
o Approval to purchase lots 11 and 12 of Baypoint Subdivision
o Held informal workshops with the Bay Point community in early December 2002
o Baypoint lots 11 and 12 purchased and in County ownership
o Held additional workshops (FKAA) with the Baypoint Community in May 2003
KEY WEST RESORT UTILITIES (STOCK ISLAND EXPANSION)
Issues Addressed! Addressed Taken:
o Approval by the BOCC on July 31, 2002, of a contract to make available to Key West Resort
Utility $4.6 million in Fund 304 Infrastructure money to expand its collection to the
remaining portions of south Stock Island.
o Acceptance of financial assistance program for economically disadvantaged households
presented by staff.
o Revision of financial assistance program to include mobile home park owners, allowing
multiple payments over a three year period.
o Approval of a Resolution for Key West Resort Utility move forward on upgrading its plant to
AWT.
o Approval of a contract for receipt of state monies to assist in construction on Stock Island.
o Funding for contract could not be provided - KWRU could not meet technical requirements
under state bid procedure - funds shifted to KL WTD
o Connection fees and associated costs through KWRU for connection to the Utility reviewed
LOWER KEYS WASTEWATER (MM 7.0 TO MM 11.0)
Issues Addressed! Addressed Taken:
o Requested $2,000,000 from House Bill 851 funding program.
o Approved sending out an RFQ for Engineering services to complete surveYIng, aerial
photography, and engineering design work.
o BOCC Agreed to hold off on RFQ pending completion of the Big Coppitt feasibility study
EP A DECENTRALIZED WASTEWATER DEMONSTRATION PROGRAM
Issues Addressed! Addressed Taken:
o Approval of staff recommendations to move forward with the EP A decentralized grant
program.
o BOCC agrees to turn down funding and shift match funds to assist in reducing costs as
Conch Key and Baypoint
OTHER ISSUES
Issues Addressed! Addressed Taken:
20
o Revision of ordinance to change Duck Key and Conch Key to "hotspots." Resolutions 39-
2002 and 40-2002.
21