HomeMy WebLinkAboutResolution 341-1997
Community Services Division
RESOLUTION NO. 341 1997
A RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS
OF MONROE COUNTY, FLORIDA, AUTHORIZING THE FILING OF
A GRANT APPLICATION CONCERNING STATE AID TO LmRARlES
WITH THE FLORIDA DEPARTMENT OF STATE, DIVISION OF
LmRARY AND INFORMATION SERVICES, AND AUTHORIZING THE
MAYOR TO EXECUTE SAME.
BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF MONROE
COUNTY, FLORIDA, that the Board hereby authorizes the filing of a grant application concerning
State Aid to Libraries with the Florida Department of State, Division of Library and Information
Services, and authorizes the Mayor to execute same.
PASSED AND ADOPI'ED by the Board of County Commissioners of Monroe County,
Florida, at a regular meeting of said Board held on thel 5 th day of
October
A.D. 1997.
MAYOR Keith Douglass yes
COMMISSIONER Jack London ye s
COMMISSIONER Wilhelmina Harvey yes
COMMISSIONER Shirley Freeman ye s
COMMISSIONER Mary Kay Reich ye s
',--'
BOARD OF COUNTY COMMISSIONERS
OF MONROE 0 , FLO
BY:
(SEAL)
Attest:(!lEAI4 .... .....,
:~D~~riL..~
~K
Clerk
Project No.: 98-ST-
FLORIDA DEPARTMENT OF STATE
DIVISION OF LIBRARY AND INFORMATION SERVICES
FY 1997-98 STATE AID TO LIBRARIES GRANT APPLICATION
Single County Library
(File by October 1, 1997)
The
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
(name of county library governing body)
governing body for the
MONROE COUNTY PUBLIC LIBRARY SYSTEM
(name of county library)
hereby applies to the Division of Library and Information Services, Florida Department of
State, for State Aid to Libraries grants as authorized under Chapter 257, Florida Statutes, and
Rule 1 B-2.011, Florida Administrative Code, for the fiscal year beginning October 1, 1997 and
ending September 30, 1998.
Certification of Local Operating Expenditures
We certify that the following total funds from local sources were expended centrally during the
fiscal year beginning October 1, 1995, and ending September 30, 1996 (second previous
fiscal year) for the operation and maintenance of a library under the conditions outlined in
Chapter 257, F.S., and Rule 18-2.011, F.A.C.
We further certify that the amount listed below does not include anv of the following:
· Funds received from the federal government
· Funds received from the state government
· Funds used for purchase or construction of a library building or library quarters
Such funds are not eligible to be used as local match for State Aid applications under Chapter
257, F.S., and Rule 18-2.011, F.A.C.
Total local funds expended centrally by the county for the operation and maintenance
of a library between October 1, 1995 and September 30, 1996. (The second previous
fiscal year)
$ 1,435,593.14
Form #nLIS/SAOl page 1 of 5
Effective 7-17-96
STATE AID TO LIBRARIES GRANT AGREEMENT
The Applicant (Grantee) hereby makes application and certifies eligibility for receipt of grants
authorized under Chapter 257, Florida Statutes and Chapter 18-2, Florida Administrative Code
I. The Grantee agrees to:
a. Expend all grant funds awarded and perform all acts in connection with this agreement in full
compliance with the terms and conditions of Chapter 257, Florida Statutes, and Chapter 18-
2, Florida Administrative Code. Funds will not be used for lobbying the legislature, the
judicial branch, or any state agency.
b. Provide the Division of Library and Information Services (DIVISION) with statistical, narrative,
financial and other reports as requested.
c. Not discriminate against any employee employed in the performance of this agreement, or
against any applicant for employment because of race, creed, color, handicap, national
origin, or sex. The Grantee shall insert a similar provision in all subcontracts for services by
this agreement.
d. Submit to an audit to be performed in accordance with the rules of the Auditor General
promulgated pursuant to Section 11.45 and 216.349, Florida Statutes, or submit an
attestation statement. Such audit or statement will be filed with the DIVISION and with the
Auditor General. If the amounts received exceed $100,000, an audit must be performed in
accordance with rules of the Auditor General promulgated pursuant to Section 11.45, Florida
Statutes. If the amounts received exceed $25,000 but do not exceed $100,000, an audit
must be performed in accordance with the rules of the Auditor General promulgated pursuant
to Section 11.45, Florida Statutes, or a statement must be prepared by an independent
certified public accountant which attests that the receiving entity or organization has complied
with the provisions of the grant. If the amounts received do not exceed $25,000, the head of
the entity or organization shall attest, under penalties of pe~ury, that the entity or organization
has complied with the provisions of the grant.
e. Identify an individual or position with the authority to make minor modifications to the
application, if necessary, prior to execution of the agreement.
II. The DIVISION agrees to:
a. Provide a grant in accordance with the terms of this agreement in consideration of the
Grantee's performance hereinunder, and contingent upon an annual appropriation by the
Legislature. In the event that the state funds on which this agreement is dependent are
withdrawn, this agreement is terminated and the DIVISION has no further liability to the
Grantee beyond that already incurred by the termination date. In the event of a state
revenue shortfall, the total grant may be reduced accordingly.
b. Notify the grantee of the grant award after review and approval of required documents. The
grant amount shall be calculated in accordance with Chapter 257, Florida Statutes and 18-2,
Florida Administrative Code.
c. Distribute grant funds in two payments. The first payment will be requested by the DIVISION
from the Comptroller upon execution of the agreement. The remaining payment will be made
by June 30.
III. The Grantee and the DIVISION mutually agree that:
a. This instrument embodies the whole agreement of the parties. There are no provisions,
terms, conditions, or obligations other than those contained herein; and this agreement shall
supersede all previous communications, representation, or agreements either verbal or
written, between the parties. No amendment shall be effective unless reduced in writing and
Form #DLIS/SA01
Effective 7-17-96
page 2 of 5
written, between the parties. No amendment shall be effective unless reduced in writing and
sign~d by the parties.
b. . The' agreement is executed and entered into in the State of Florida, and shall be construed,
performed, and enforced in all respects in accordance with the laws and rules of the State of
Florida. Each party shall perform its obligations hereunder in accordance with the terms and
conditions of this agreement.
c. If any term or provision of the agreement is found to be illegal and unenforceable, the
remainder of the agreement shall remain in full force and effect and such term or provision
shall be deemed stricken.
d. No delay or omission to exercise any rig~t, power or remedy. acc~ing to either party upon
breach or default by either party under thiS Agreement shall Impair any such right, power or
remedy of either party; nor shall such delay or omission be construed as a waiver of any
such breach or default, or any similar breach or default.
e. The DIVISION reserves the right to unilaterally cancel this agreement in the event that the
Grantee refuses to allow public access to all documents or other materials subject to the
provisions of Chapter 119, Florida Statutes, and made or received by the Grantee.
f. Unless authorized by law and agreed to in writing by the DIVISION, the DIVISION shall not
be liable to pay attorney fees, interest, or cost of collection.
g. The DIVISION shall not assume any liability for the acts, omissions to act or negligence of
the Grantee, its agents, servants or employees; nor shall the Grantee exclude liability for its
own acts, omissions to act or negligence to the DIVISION. In addition, the Grantee hereby
agrees to be responsible for any injury or property damage resulting from any activities
conducted by the Grantee.
h. The Grantee, other than a Grantee which is the State or agency or subdivision of the State,
agrees to indemnify and hold the DIVISION harmless from and against any and all claims or
demands for damages of any nature, including but not limited to personal injury, death or
damage to property, arising out of any activities performed under this agreement and shall
investigate all claims at its own expense.
i. Neither the State nor any agency or subdivision of the State waives any defense of sovereign
immunity, or increases the limits of its liability, upon entering into a contractual relationship.
j. The Grantee, its officers, agents, and employees, in performance of this agreement, shall act
in the capacity of an independent contractor and not as an officer, employee or agent of the
DIVISION. Under this agreement, Grantee is not entitled to accrue any benefits of state
employment, including retirement benefits and any other rights or privileges connected with
employment in the State Career Service. Grantee agrees to take such steps as may be
necessary to ensure that each subcontractor of the Grantee will be deemed to be an
independent contractor and will not be considered or permitted to be an agent, servant, joint
venturer, or partner of the DIVISION.
k. Neither party shall assign, sublicense, nor otherwise transfer its rights, duties or obligations
under this agreement without the prior written consent of the other party which consent shall
not unreasonably be withheld. Any sublicense, assignment or transfer otherwise occurring
shall be null and void; provided, however, that the DIVISION shall at all times be entitled to
assign or transfer its rights, duties or obligations under this agreement to another
governmental agency in the State of Florida, upon giving prior written notice to the Grantee.
In the event the DIVISION approves transfer of Grantee's obligations, the Grantee remains
responsible for all work performed and all expenses incurred in connection with the
Form IDUS/SAOl
Effective 7-17-96
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agreement.
I. This agreement shall bind the successors, assigns and legal representatives of the Grantee
: and' of any legal entity that succeeds to the obligation of the DIVISION.
m. This agreement shall be terminated by the DIVISION because of failure of the Grantee to
fulfill its obligations under the agreement in a timely and satisfactory manner unless the
Grantee demonstrates good cause as to why it cannot fulfill its obligations. Satisfaction of
obligations by Grantee shall be determined by the DIVISION, based on the terms and
conditions imposed on the Grantee in paragraphs I and III of this agreement and of Rule 1 B-
2.011, Florida Administrative Code. The DIVISION shall provide Grantee a written notice of
default letter. Grantee shall have 15 calendar days to cure the default. If the default is not
cured by Grantee within the stated period, the DIVISION shall terminate this agreement,
unless the Grantee demonstrates good cause as to why it cannot cure the default within the
prescribed time period. For purposes of this agreement, "good cause" is defined as
circumstances beyond the Grantee's control. Notice shall be sufficient if it is delivered to the
party personally or mailed to its specified address. In the event of termination of this
agreement, the Grantee will be compensated for any work satisfactorily completed prior to
notification of termination.
n. Unless there is a change of address, any notice required by this agreement shall be
delivered to the Division of Library and Information Services, 500 South Bronough Street,
Tallahassee, Florida 32399-0250, for the State and, for the Grantee, to its single library
administrative unit. In the event of a change of address, it is the obligation of the moving
party to notify the other party in writing of the change of address.
IV. The term of this agreement will commence on the date of the notification of grant award.
THE DIVISION
Chairperson, ounty Library Go ming Body
Signature
Sandra B. Mortham, Secretary of State
k CL. 1m niP UG t-AS5 ((Y1A L//)~
Typed Name
. . <, Witness
# 2.,,; ~iSlAU
~.,...~" "..' ":" ArrEst: DANNY L KOLHAGE, a.ERK
'Y~/~~_LDale
Typed Name and Title of Official
Date
Date
Date /qlt ~/q '1
B
Form #DUS/SAOl
Effective 7-17-96
page 4 of 5
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FLORIDA DEPARTMENT OF STATE
DIVISION OF LIBRARY AND INFORMATION SERVICES
FY 1997-98 STATE AID TO LIBRARIES GRANT APPLICATION
Certification of Credentials - Single Library Administrative Head
(File by October 1, 1997)
The MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
(name of library governing body)
governing body for the Monroe County Public Library System
(name of library)
hereby certifies that the incumbent single library administrative head, currentlY vacant
(name of incumbent)
has the following qualifications as stated in Rule 18-2.011, Florida Administrative Code:
· Completed a library school program accredited by the American Library Association
· At least two years successful, full-time paid professional library experience in a public
library unit open at least 40 hours a week.
Signature
Date
Cha' ,
Type name and title below:
Name
K (/ {n!--
b~ [/ t; t-fk;~
~(~
APPROVED AS TO FORM
,:ND LEGAlSU~~
~N''l''~ ON
DATE Iii,,! ??
Form #DLIS/SA04
Effective 7-17-96
page 1 of 1