FY2000 11/09/1999
1Dannp 1.. lKolbage
BRANCH OFFICE
3117 OVERSEAS IDGHWA Y
MARAmON, FLORIDA 33050
TEL (305) 289-6027
FAX (305) 289-1745
CLERK OF THE CIRCUIT COURT
MONROE COUNTY
500 WHITEHEAD STREET
KEY WEST, FLORIDA 33040
TEL. (305) 292-3550
FAX (305) 295-3660
BRANCH OFFICE
88820 OVERSEAS IDGHWAY
PLANTATION KEY, FLORIDA 33070
TEL (305) 852-7145
FAX (305) 852-7146
M~MQBAH~!!M
TO:
Deanna Lloyd, Grants Management
FROM:
Isabel C. DeSantis, Deputy Clerk~.Q.~
December 3, 1999
Date:
As you know, at the November 9, 1999 meeting, the Board granted
approval and authorized execution of the following Certificates
of Agreements for the FY 99/00 Anti-Drug Abuse Grant Award and
Sub-Contracts with the implementing agencies:
Heron Residential Program for Dual-Diagnosed
Adults III
$44,128
Sunshine House, Transitional Housing for
Recovering Work-Ready Homeless Men IV
$23,483
Residential Detoxification Services for Monroe
County Homeless Men and Women I
$30,606
Teenline Crisis Intervention and Referral
Hotline III
$13,334
Enclosed please find four (4) sets of fully-executed duplicate
originals of the above documents for your handling.
Should you have any questions concerning the above, please do not
hesitate to contact this office.
cc: County Attorney
County Administrator, w/o docs.
Finance
~ile
ANTI-DRUG ABUSE ACT FUNDS AGREEMENT
THIS AGREEMENT is made and entered this rfA day of N av~t1 ~~
1999, by and between MONROE COUNTY, a political s~bdivision of the State of Florida,
whose address is 5100 College Road, PSB Wing II, Stock Island, Key West, FL 33040,
hereinafter referred to as "COUNTY," and Helpline d/b/a TEENLINE CRISIS ~ c \D .."
INTERVENTION AND REFERRAL HOTLINE, whose address is Box 2186, Ke~~ F~ ~
33045-2186, hereinafter referred to as "TEENLINE." ~~~ n 0
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WITNESSETH C-:;J:; ~
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WHEREAS, the Department of Community Affairs has awarded a sub-gratl'tof ~ti.:::" 0
Drug Abuse Act Funds to the County for a T". -" I li<m~.iW lDtrr 111 r! " If" ~ Ith 6'1 r,- ~ Jf IF e-lte, ~
providing a timely crisis intervention and referral services to youth and their parents for
substance abuse and related problems; and
WHEREAS, the County is in need of an implementing agency to provide said services
under this Program; and
WHEREAS, the TEENLINE is the sole provider of this program; and
WHEREAS, the COUNTY has agreed to disburse the Anti-Drug Abuse Act Funds to the
TEENLINE in accordance with the COUNTY'S application for the Anti-Drug Abuse Act Funds.
NOW THEREFORE, in consideration of the mutual understandings and agreements set
forth herein, the COUNTY and TEENLINE agree as follows:
1. TERM - The term of this Agreement is from October I, 1999, through September
30, 2000, the date ofthe signature by the parties notwithstanding, unless earlier terminated as
provided herein.
2. SERVICES - TEENLINE will provide services as outlined in the COUNTY'S
Anti-Drug Abuse Sub-grant Award, attached and made a part hereof.
3. FUNDS - The total project budget to be expended by TEENLINE in performance
of the services set forth in Section 2 of this agreement shall be the total sum of$13,334.00. The
total sum represents federal grant/state sub-grant support in the amount of $1 0,000.00 and
TEENLINE matching funds in the amount of$3,334.00, which amount shall be provided by the
agency as noted in the application for sub-grant award. All funds shall be distributed and
expended in accordance with the Project Budget Narrative submitted as outline in the grant
agreement.
4. INCORPORATION BY REFERENCE - The provisions ofthose certain
documents entitled "State of Florida Department of Community Affairs, Division of Housing and
Community Development, Bureau of Community Assistance Sub-grant Award Certificate and
Application" therefor and all laws, rules and regulations relating thereto are incorporated by
reference and included as Attachment A.
5. IMPLEMENTING AGENCY BOND - TEENLINE is an implementing agency
under the COUNTY'S Anti-Drug Abuse Program, and shall be bound by all the provisions of the
documents incorporated by reference in Section 4 ofthis Agreement. Additionally, TEENLINE
shall be bound by all laws, rules, and regulations relating to the COUNTY'S performance under
the Department of Community Affairs Grant Program.
6. BILLING AND PAYMENT
(a) TEENLINE shall render to the COUNTY, at the close of each calendar month, an
itemized invoice properly dated, describing the services rendered, the cost of the services, and all
other information required by the Program Director. The original invoice shall be sent to:
Ms. Deanna Lloyd, Grants Management
Public Service Building, Wing II
5100 College Road
Key West, FL 33040
(b) Payment shall be made after review and approval by the COUNTY within thirty
(30) days of receipt of the correct and proper invoice submitted by TEENLINE.
7. TERMINATION - This Agreement may be terminated by either party at any time,
with or without cause, upon not less than thirty (30) days written notice delivered to the other
party. The COUNTY shall not be obligated to pay for any services provided by TEENLINE
after TEENLINE has received notice oftermination. In the Event there are any unused Anti-
Drug Abuse Act Funds, TEENLINE shall promptly refund those funds to the COUNTY or
otherwise use such funds as the COUNTY directs.
8. ACCESS TO FINANCIAL RECORDS - TEENLINE shall maintain appropriate
financial records which shall be open to the public at reasonable times and under reasonable
conditions for inspection and examination and which comply with the Agreement incorporated in
Section 4 of this Agreement.
9. AUDIT - TEENLINE shall submit to the COUNTY an audit report covering the
term of this Agreement, within one-hundred twenty (120) days following the Agreement's lapse
or early termination and shall also comply with all provisions of the Agreement incorporated in
Section 4 of this Agreement.
10. NOTICES - Whenever either party desires to give notice unto the other, it must be
given by written notice, sent by registered United States mail, with return receipt requested, and
sent to:
FOR COUNTY
Ms. Deanna Lloyd, Grants Management
Public Service Building
5100 College Road
Key West, FL 33040
FOR PROVIDER
Lou Hernandez
Box 2186.
Key West, FL 33045-2186
Either of the parties may change, by written notice as provided above, the addresses or persons
for receipt of notices.
11. UNAVAILABILITY OF FUNDS - If the COUNTY shall learn that funding from
the Florida Department of Community Affairs cannot be obtained or cannot be continued at a
level sufficient to allow for the services specified herein, this Agreement may then be terminated
immediately, at the option ofthe COUNTY, by written notice of termination delivered in person
or by mail to TEENLINE at its address specified above. The COUNTY shall not be obligated to
pay for any services provided by TEENLINE after TEENLINE has received notice of
termination.
12. COMPLIANCE WITH LAWS AND REGULATIONS - In providing all services
pursuant to this Agreement, TEENLINE shall abide by all Statutes, ordinances, rules, and
regulations pertaining to, or regulating the provision of, such services, including those now in
effect and hereafter adopted, and particularly Article 1, Section 3 of the Constitution of the State
of Florida and Article 1 of the United States Constitution, which provide that no revenue of the
state or any political subdivision shall be utilized, directly or indirectly, in aid of any church, sect
or religious denomination or in aid of any sectarian institution. Any violation of said statues,
ordinances, rules, or regulations shall constitute a material breach of this Agreement immediately
upon delivery of written notice of termination to TEENLINE. If TEENLINE receives notice of
material breach, it will have thirty days in order to cure the material breach of the contract. If,
after thirty (30) days, the breach has not been cured, the contract will automatically be
terminated.
13. ASSIGNMENTS AND SUBCONTRACTING - Neither party to this Agreement
shall assign this Agreement or any interest under this Agreement, or subcontract any of its
obligations under this Agreement, without the written consent ofthe other.
14. EMPLOYEE STATUS - Persons employed by TEENLINE in the performance of
services and functions pursuant to this Agreement shall have no claim to pension, worker's
compensation, unemployment compensation, civil service or other employee rights or privileges
granted to the COUNTY'S officers and employees either by operation oflaw or by the
COUNTY.
15. INDEMNIFICATION - TEENLINE agrees to hold harmless, indemnify, and
defend the COUNTY, its commissioners, officers, employees, and agents against any and all
claims, losses, damages, or lawsuits for damages, arising from, allegedly arising from, or related
to the provision of services hereunder by TEENLINE.
16. ENTIRE AGREEMENT
(a) It is understood and agreed that the entire Agreement of the parties is contained
herein and that this Agreement supersedes all oral agreements and negotiations between the
parties relating to the subject matter hereof as well as any previous agreements presently in effect
between the parties relating to the subject matter hereof.
(b) Any alterations, amendments, deletions, or waivers of the provisions of this
Agreement shall be valid only when expressed in writing and duly signed by the parties.
IN WITNESS WHEREOF, the parties to this Agreement have caused their names to be
affixed hereto by the proper officers thereof for the purposes herein expressed at Monroe County,
Florida, on the day and year first written above.
By:
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BOARD OF COUNTY COMMISSIONERS
OF MO~RO: C~UNTY~LORIDA
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M~r/Chairman
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Witness
HELPLINE d/b/a TEENLINE CRISIS
INTERVENTION AND REFERRAL
:a:~~ <lk
Title~"'VlbitJ '"
SWQRN ST A mMENT UNDF,R ORQrNAN~E NO, 1O-19~O
MONROE COUNTY, FLORID
warrants that he/it has not employed, retained
or othcnvisc had act on his/its behalf any former County officer or employee in violation of
Section 2 of Ordinance no. 10-1990 or any County officer or employee in violation of
Sect ion 1 of Ordinance No. 10-1990. For hreach or violation of this provision the County
I1W\'. in its discrction. rcnnillatc this contract without liability and l11av also. in its discretion.
. .
deduct from rhe contract or purchase price, or otherwise recover. the full amount of any fee.
commission. percentage. gift. or consideration paid to the former County officer or employee.
Date: , l"" 1
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STATEOF fL. ~\~t+
COUNTY OF ~tlA..Df-.,.
~ONALL Y APPEARED BEFORE ME, the undersigned authority,
j ~ ~ /, fr'I'O~ who, after fl($t being SWOrn by me. affixed hislher
1>~1"l"~ -to MJL.
signature (name of individual signing) in the space provided above on .his Z,3 day of ,
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My commission expires:
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*'W * My CommiSSIon CC617373
~.~.. ExpICes January 29. 2001
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OMB - MCP FORM #4
/fA person or affiliate who has been placed on the convicted vendor list
following a conviction for public entity crime may not submit a bid on a
contract to provide any goods or services to a public entity, may not submit
a bid on a contract with a public entity for the construction or repair of a
public building or public work, ~ay not submit bids on leases of real
property to public entity, may not be awarded or perform work as a
contractor, supplier, subcontractor, or consultant under a contract with any
public entity, and may not transact business with any public entity in excess
of the threshold amount provided in Section 287.017, for CA TEGOR Y
TWO for a period of 36 months from the date of being placed on the
convicted vendor list."
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ATTACHMENT B
EXPENSE REIMBURSEMENT REQUIREMENTS
This document is intended to provide "basic" guidelines to Human Service Organizations, county
travelers, and contractual parties who have reimbursable expenses associated with Monroe
County business. These guidelines, as they relate to travel, are from Florida Statute 112.061.
A cover letter summarizing the major line items on the reimbursable expense request should also
contain a certified statement such as:
I certify that the attached expenses are accurate and in agreement with the records
of this organization. Furthermore, these expenses are in compliance with this
organization's contract with the Monroe County Board of County Commissioners.
Invoices should be billed to the contracting agency. Third party payments will not be considered
for reimbursement. Remember, the expense should be paid prior to requesting a reimbursement.
Only current charges will be considered, no previous balances.
Reimbursement requests will be monitored in accordance with the level of detail in the contract.
This document should not be considered all-inclusive. The Clerk's Finance Department reserves
the right to review reimbursement requests on an individual basis. Any questions regarding these
guidelines should be directed to 305-292-3534.
Data Processing, PC Time, etc.
The vendor invoice is required for reimbursement. Intercompany allocations are not considered
reimbursable expenditures unless appropriate payroll journals for the charging department are
attached and certified.
Payroll
A certified statement verifying the accuracy and authenticity of the payroll expense is needed.
If a Payroll Journal is provided, it should include:
· Dates
· Employee name
· Salary or hourly rate
· Total hours worked
· Withholding information and payroll taxes
· Check number and check amount
Postage, Overnight Deliveries, Courier, etc.
A log of all postage expenses as it relates to the County contract is required for reimbursement.
For overnight or express deliveries, the vendor invoice must be included.
Rents, Leases, etc.
A copy of the rental or lease agreement is required. Deposits and advance payments are not
allowable expenses.
Reproductions, Copies, etc.
A log of copy expenses as it relates to the County contract is required for reimbursement. The
log must define the date, number of copies made, source document, purpose, and recipient. A
reasonable fee for copy expenses will be allowable. For vendor services, the vendor invoice is
required and a sample of the finished product.
Supplies, Services, etc.
For supplies or services ordered vendor invoice.
Telefax, Fax, etc.
A fax log is required. The log must defme the sender, the intended recipient, the date, the
number called, and the reason for sending the fax.
Telephone Expenses
A user log of pertinent information must be remitted including: the party called, the caller, the
telephone number, the date, and the purpose of the call.
Travel Expenses
Travel expenses must be submitted on a State of Florida "Voucher for Reimbursement of Travel
Expenses". Travel must be submitted in accordance with Florida Statute 112.061. Credit card
statements are not acceptable documentation for reimbursement. If attending a conference or
meeting a copy of the agenda is needed.
Airfare reimbursement requires the original passenger receipt portion of the airline ticket. A
travel itinerary is appreciated to facilitate the audit trail.
Auto rental reimbursement requires the vendor invoice. Fuel purchases should be documented
with paid receipts.
Taxis are not reimbursed if taken to arrive at a departure point: for example, taking a taxi from
one's residence to the airport for a business trip is not reimbursable.
Parking is considered a reimbursable travel expense at the destination. Airport parking during a
business trip is not.
A detail list of charges is required on the lodging invoice. Balance must be zero. Room must be
registered and paid for by traveler. The County will only reimburse the actual room and related
bed tax. Room service, movies, and personal telephone calls are not allowable expenses.
Meal reimbursement is: breakfast at $3.00, lunch at $6.00, and dinner at $12.00. Meal
guidelines state that travel must begin prior to 6 a.m. for breakfast reimbursement, before noon
and end after 2 p.m. for lunch reimbursement, and before 6 p.m. and end after 8 p.m. for dinner
reimbursement.
Mileage reimbursement is calculated at .29 cents per mile for personal auto mileage while on
County business. An odometer reading must be included on the state travel voucher for vicinity
travel. Mileage is not allowed from a residence or office to a point of departure. For example,
driving form one's home to the airport for a business trip is not a reimbursable expense.
Non allowable Expenses
The following expenses are not allowable for reimbursement:
· Capital outlay expenditures (unless specifically included in the contract)
· Contributions
· Depreciation expenses (unless specifically included in the contract)
· Entertainment expenses
· Fundraising
· Non-sufficient check charges
· Penalties and fines
Revised 9/99
HUMAN SERVICE ORGANIZATION
LETTERHEAD
Monroe County Board of County Commissioners
Finance Department
500 Whitehead Street
Key West, FL 33040
Date
ATTACHMENT IC
The following is a summary of the expenses for (Human Service Organization name) for the time
period of 05/01/99 to 05/31/99.
Check # Payee Reason
101 Realty Co. May rent
102 Electric Co. May utilities
103 Phone Co. May phones
104 John Doe PIR ending 05/14/99
105 John Doe PIR ending OS/28/99
(A) Total
(B) Total prior payments $ 4,500.00
(C) Total requested and paid (A + B) $ 7,900.00
(D) Total contract amount $15,000.00
Balance of contract (D-C)
Amount
$ 1,500.00
250.00
50.00
800.00
800.00
$ 3.400.00
$ 7.100.00
I certify that the above checks have been submitted to the vendors as noted and that the expenses
are accurate and in agreement with the records of this organization. Furthermore, these expenses
are in compliance with this organizations' contract with the Monroe County Board of County
Commissioners and will not be submitted for reimbursement to any other funding source.
Executive Director
Attachments (supporting documentation)
Sworn and subscribed before me the _ day of 1999/2000.
Notary Public Notary Stamp
State of Florida
Department of Community Affairs
Division of Housing and Community Development
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CERTIFICATION OF ACCEPTANCE OF SUBGRANT AWARD ~ ~ ~
~~~ ~
The subgrantee, through its authorized representative,~~;:: I
0('")' c",)
acknowledges receipt and acceptance of subgrant award ~n.
-t or- :J:
00-CJ-D8-11-54-01-082 in the amount of $10, 000, ~:'~ .::;:
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for a project entitled: Teenline Crisis Intervention ~ ~ ~
and Referral Hotline III
Bureau of Community Assistance
2555 Shumard Oak Boulevard
Tallahassee, Florida 32399
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for the period of 10/01/1999 through 09/30/2000, in accordance with
the statement of work contained in the subgrant application, and
subject to the Department of Community Affairs' conditions of
agreement and special conditions governing this subgrant.
cSL~-F~
(Signature ~f Authorized Official)
/1-q-99
(Date of Acceptance)
Shirley Freeman, Mayor
(Typed Name and Title of Official)
DCA-CJ Form 1 (June, 1985)
State of Florida
Department of Community Affairs
Division of Housing and Community Development
Bureau of Community Assistance
The Sadowski Building
2555 Shumard Oak Boulevard
Tallahassee, Florida 32399
SUBGRANT AWARD CERTIFICATE
Subgrantee: Monroe County Board of Commissioners
Date of Award:
Grant Period: From: 10/01/1999 To: 09/30/2000
Project Title: Teenline Crisis Intervention
and Referral Hotline III
Grant Number:
00-CJ-D8-ll-54-01-082
Federal Funds: $10,000.00
BGMTF Funds:
State Agency Match:
Local Agency Match: $3,334.00
Total Project Cost: $13,334.00
Program Area: 04A
Award is hereby made in the amount and for the period shown above
of a grant under Title I of the Omnibus Crime Control and Safe
Streets Act of 1968, P.L. 90-351, as amended, and the Anti-Drug
Abuse Act of 1988, P.L. 100-690, to the above mentioned subgrantee
and subject to any attached standard or special conditions.
This award is subject to all applicable rules, regulations, and
conditions as contained in the Financial and Administrative Guide
for Grants, Guideline Manual 7100.1D, Office of Justice Programs,
Common Rule for State and Local Governments and A-87, or OMB
Circulars A-110 and A-21, in their entirety. It is also subject
to such further rules, regulations and policies as may be reasonably
prescribed by the State or Federal Government consistent with the
purposes and authorization of P.L. 90-351, as amended, and
P.L. 100-690.
SUBGRANT AWARD CERTIFICATE (CONTINUED):
This grant shall become effective on the beginning date of the
grant period provided that within 30 days from the date of award,
properly executed Certificate of Acceptance of Subgrant Award
is returned to the department.
~.~
Author zed Offlclal
Clayton H. Wilder
Community Program Administrator
Bureau of Community Assistance
'1... ~1"O!cr
Date
[X]This award is subject to special and/or standard conditions
(attached) .
BCA Revised 7-1-79
Department of Community Affairs
Division of Housing and Community Development
Bureau of Community Assistance
The Sadowski Building
2555 Shumard Oak Boulevard
Tallahassee, Florida 32399-2100
SPECIAL CONDITION(S)/GENERAL COMMENT(S)
Grantee (Name of SPA):
Bureau of Community Assistance
Grant Number: 00-CJ-D8-11-54-01-082
Grant Title: Teenline Crisis Intervention and Referral Hotline
III
In addition to the general conditions applicable to fiscal
administration, the grant is subject to the following Special
Condition(s)/General Comment(s):
GENERAL COMMENT(S):
The contract for professional services is approved.
. SFY 2000 Drug Control and System Improvement Formula Grant Program
Edward Byrne Memorial State and Local Assjsgnce
. ...,.-...-
I .".._....~by..."-,
Continu8tion of Previous Subgrw1t?aves [J No
: rv... _..... _10. of _..........
This NCtion to be completed by BCA:
SFY 2000 DCA Contract Number
00
082
087
Unique 10' 97-170 PM: 4A
CFOA #: 16.579
A Names & Addresses
1.
Wilhelmina Harvey
,
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Board of Commi.~ibn~~,:",;,.,,~_ \
_'~_._ _,~1 ~-"'- .:1L-J
Title
Address
City, state, Zip Code
Area Code/Phone t#
305.292.3440
Mayor, Monroe County
310 Fleming St.
Key West, FL 33040
SUNCOM "#
Area Code/Fax .,.
305.292.3466
2. Chief Financial OffIcer
Name of Chief Financial Officer Danny Kolhage
Title Monroe County Clerk of Court
Address 500 Whitehead St.
City, State, Zip Code Key West, FL 33040
Area CodelPhone t# I SUNCOM t# IArea CodeIFax t#
305.292.3550 305.292.3660
3.
TiUe
Address:
Monroe County Administrator
Public Service Building, 5100 College Road
City, state, Zip Code Key West, FL 33040
Area CodeIPhone t# SUNCOM .,. Area Code/Fax .,.
305.292.4441 305.292.4544
4. Project Director and Contact Person, if different from Project Director
Must be Em-I-' .Is) of GovernmentallmDlementlna Agencvl
Name of Project Director Deanna S. Lloyd
TiUe ~onroe ~~tI IE-Mail Address
. rants n strator mcgrnts@mail.state.fl.us
Address 5100 College Road
CIty, stBte, Zip Code Key West, FL 33040
Area CodeIPhone t# I SUNCOM.,. IArea CodeIFax'"
305.292.4474 494.4474 305.292.4515
Name and Title of Contact PenIon Rick Carey
Address Helpline/Teenline IE-Mall Address
Box 2186
City, state, Zip Code: Key West, FL 33045-2186
Area CodeIPhone .. I SUN COM .. IArea CodeIFax .,.
305.292.8445 305.292.8447
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SFY 2000 Drug Control and System Improvement Fonnula Grant Program
Edward Byrne Memorial state and Local Assistance
B. Administrative Data
1. Project rrtle (Not to exceed 84 characters, including spaces)
/EEN/...JNE ee,St.s rrtervt..lt:tion (l."d
tJ.tL~rU! LI L
f/1t1
2. For Period
Period Month Day Year
Beginning October 1 1999
Ending September 30 2000
3. Is the Subgrantee or the Implementing Agency a'Member of a Local Criminal Justice Advisory Councilor
Substance Abuse Policy Advisory Board, Coalition, or Council? (See the Program Announcement for 8
description of board responsibilities.) CJ Yes CJ No
C. Fiscal Data
1. (If other than the Chief Financial Officer). Remit Warrant to:
Deanna Lloyd
Public Service Building
5100 College Road
Key West, FL 33040
Note: If the subgrantee is participating in the State of Florida Comptroller's Office electronic transfer
Droaram. reimbursement cannot be remitted to any other entity.
2. Method of Payment tkMonthly a Quarterly
(It is mandatory that the method selected be consistent throughout the entire grant period.)
3. Vendor. (Enter Federal Employer Identification Number of Subgrantee):
I 59 6000749
4. SAMAS .. (Enter if you are a state agency)
I
5. Will the Project eam Project Generated Income (PGI)? a Yes ~ No
(See Section H., Paragraph 13 for a definition of PGI.)
6. Will the applicant be requesting an advance of federal funds? u Yes IXJ No
(If Yes, a letter of request must be attached.)
.., rY
SFY 2000 Drug Control and System Improvement Formula Grant Program
Edward Byrne Memorial State and Local Assistance
D. Program Data
Refer to the SFY 1999 BCA Grants Management Technical Assistance Workshop Manual, Section 5. Use this
as a guide to assist you in completing Section D.
Problem Identification. Briefly describe a specific problem to be addressed with subgrant funds. If you are
seeking funds to continue existing project activities, your problem statement must also provide a short summary
of your current program and describe any gaps between current and desired project results.
Proqram Description. Briefly describe how project activities will address the targeted problem. Describe who
will do what, when, where and how.
SEE PAGE 2 OF INSTRUCTIONS ON ITEMS TO INCLUDE.
Start below and use continuation pages as necessary.
o The family stress substance abuse causes our youth, their friends, and concerned
parents is very prevalent. Youths have called with concerns about finding their Parents'
drugs and not knowing what to do; not wanting to call the police and have them taken
away, or getting rid of the drugs and have the parent take hislher anger out on them.
o Along these same lines, calls have come in for information about sexual relationships,
contraceptives and abortion. Relationships, peer pressure, questions about growing up
and calls concerning depression also seem to be of concern to many parents and friends.
There have been calls to discuss youths being teased at school and youths running away
from home.
o Updated resources and referrals is an ongoing process.
o With the development of TEENLlNE's web page, links to these materials are easily
accessible on the internet. Seeking youth volunteers is an ongoing process. TEEN LINE
is carving its niche as a vital resource and referral service. With over 50% of the youth
population living in the Key West area, the trained youth volunteers are having an impact
with.iheir peers.
o TEENlINE has expanded HELPLINE's services to the youth and families of Monroe
County. In addition to the 24 hour a day county wide service, the 20 hour per week
hotline staffed by the youth volunteers, they are supervised by trained adult telephone
crisis intervention counselors who are available to TEEN LINE volunteers.
The TEENLlNE provides a place for teens to talk to their peers about substance abuse,
school and family conflict problems and provide referrals to the appropriate agency in the
county for help.
o With the development of the TEENLlNE web page, information and referrals about
available county and national services is "easily accessed by a parent or youth form their
home, work or school computer. Linkages to other web pages is also available. :
...
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SFY 2000 Drug ~trol and System Improvement Formtps Grant Program
EcNJo. J Byrne Memorial State and Local AssL.dnce
D. Program Data (Continued)
Activities Implementation Schedule. Complete the Activities Implementation Schedule showing when activities.
in the Program Description will commence and how the project will progress. This chart benchmarks planned
activities, both administrative and programmatic. An .X. has been inserted for reports that are mandatory for all
projects. Place an additional .X. to indicate ones applicable to your project Delete the activity/action that does
not apply to your project; i.e., if your project does not earn PGI. delete that activity from this schedule.
ACTIVITIES IMPLEMENTATION SCHEDULE
Subgrant Period
/0// /99 - q IJ() L<'CJ
(e'egi~ning Date - Ending Date)
ACTIVITY/ACTION Oct Nov Dee Jan Feb Mar Apr May Jun Jul Aug Sep
Submit Monthly Claims X X X X X X X X X X X X
(Financial Reimbursement Requests)
Submit Quarterty Claims
(Financial Reimbursement Requests)
Submit Financial Closeout Package x
Submit Quarterly Program Reports X X X X
Submit Quarterly PGI Reports
(If applicable) not applicable
VOl.JLN rifuz. --- X 'I.. X- X )( X >< X X IX
/ b4 '-,vifll 6- 'X X
I
tlEi. /i/;/v[ (Q LJ ~/( tJ"d Y X 'I.. X t<. X X X X X 'X X.
,
- .. _4, .-:-~
SFY 2000 Drug Control and System Improvement Formula Grant Program
Edward Byrne Memorial State and Local Assistance
E. Program Objectives and Performance Measures
Complete uniform program objectives and performance measures (found in Appendix V) for the federally
authorized program area you want to implement. Your application is not complete without them and an
incomplete application will not be considered for subgrant funding.
If the program area you selected does not have uniform program objectives published in this document or if
you cannot relate your objectives to those stated, contact Tom Bishop at 850/488-8016 for further instructions.
DO NOT mix objectives from different Program Areas.
Start below and use continuation pages as necessary.
Program Objective:
04A.12 Part 1. To provide crisis intervention and referral services to families in high
risk neighborhoods during the grant period.
Program Outcome:
04A.12 Part 1. Two hundred plus individuals in need were served by TEENLINE.
_a, ~T
E COUNTY PURCHASING 10,3052824515
AUG-16-88 13,15 FROM, MONRO. ... ..__....._.............., 'IH....._ g,.", ,.mglilm
PAGE
2/8
Edward Byrne IIIemotilIJ state and Local Asa/~ce
F. Proiect Budget Narrattve
You must describe line HelM for each applicable Budget Category far which you 8re requesting BuDgnlnt
tu.ing_ Provide sufficient detail to shaw cost relationships to project actiVities. In addftJon. describellpllCific:
.ou~ of matching funds.
start below and use continuation page. as necessaty.
Teenline Program Coordinator
Salary - 20 hrs/wk
FICA - 7.65%
SUTA - 5.4%/$7000
$ 12.03li",00
921. eo
378.00
TOTAl.. :
$ 13.334.00
This continues tbe net personnel increase established during the
init:lal year of the grant program
p -......r~T
Drug Control and System Improvement Formula Grant Program
(Edward Byrne Memorial State and Local Assistance Program)
F. Project Budget Narrative (Continued)
Purchasing Method:
HELPLINE'S purchasing method conforms to existing laws and regulations
Sources of Matching Funds:
HELPLINE will provide matching funds for the TEENLlNE grant from cash
reserves currently existing in the FY 1999 - 2000 I budget. These funds will be
specified and dedicated for this purpose.
Job Descriotion: TEENLlNE Volunteer Coordinator:
Narrative Description: Responsible to the executive director of planning,
directing, evaluating and administering the TEENLlNE volunteer program for a
volunteer based, non-profit, multi-purpose human services agency offering
information referral and telephone crisis intervention programs to te~ns and their
families throughout Monroe County.
Areas of responsibility:
1. Day to day operations of the TEENLlNE telephones.
2. Available to answer crisis lines in an emergency.
3. Directly responsible for all TEENLlNE volunteers.
4. Volunteer recruitment by radio, television, press releases, in-house programs
presentations to community organizations.
5. . Organize 4 to 5 training sessions per year as-required-
a) Screening of potential volunteers
b) Coordinate training class schedule with instructors
c) Assist with training classes
6. Supervise volunteers, monitoring their work on the crisis lines & their call sheet
7. Follow up and case management when indicated.
8. Develop and maintain volunteer schedules.
9. Seek out and update all resources and programs for resource manual.
10. Data/Statistic collection - monthly and annual reports.
11. Maintain all volunteer records and evaluations.
12. Render to County, financial reimbursement monthly and close out package,
Quarterly program and Annual reports.
13. Promote TEENLlNE in the local school system with materials distributed to
counselors and te~chers.
. -"~"'t,~T
SFY 1999 Subgrant Application Package
Application
Section n - Page 6 of 16
10,3052824515
- -..-... . ~ ........ ....... ,. ... u!I. a..,
PAGE
3/8
AUG716-88 13,15 FROM'MONRO~ COUNTY PUR~HAS1N~
Project Budget ue
The Ptoject Budget Schedule includes six BUdget categories (Salaries and Benefits, Contractual Selvices,
Exp~8S, Operating Capital OUUay (OCO), Data Pracessing Services, and Indirect Costs) and Total Project
COSts. Total Leal Match must be a minimum of 25116 of the Totaa BUdget.
TW- or Prtnt Dollar Amoc.Ints Only In Apptic8ble c~ and Leave others Blank.
Budget category FedaraJ M8tch Total
saJaries And Benefits
Contractual Services 10,000.00 3,334.00 13,334.00
Expenses
Operating Capital Outlay
J
~
Data Processing
Indirect Costs
Totals 10,000.00 3.334.00. 13.334.00
EdwiII'd Byme Memorial ~ and Local Atsistance
Sched t
G.
. -_'cr T
'-'"
SFY 2000 Drug Control and System Improvement Formula Grant Program
Edward Byrne Memorial State and Local Assistance
H. Acceptance and AQreement
All persons involved in or having administrative responsibility forthe subgrant must read these "Acceptance and
Agreement" conditions. This "Acceptance and Aareement" (Section H) must be returned as part of the
completed application.
Note Condition No. 12: Only project costs incurred on or after the effective date ofthis agreement and
on or prior to the termination date of a recipienfs project are eligible for reimbursement.
Conditions of Agreement. Upon approval of this subgrant, the approved application and the following terms of
conditions will become binding. Non-compliance will result in project costs being disallowed.
The term "department", unless otherwise stated, refers to the Department of Community Affairs. The term
"Bureau", unless otherwise stated, refers to the Bureau of Community Assistance.
The term "subgrant recipienf' refers to the governing body of a city or a county or an Indian Tribe which
performs criminal justice functions as determined by the U.S. Secretary of the Interior, and includes an
"implementing agency" which is' a subordinate agency of a city, county or Indian Tribe, or an agency under
the direction of an elected official (for example, Sheriff or Clerk of the Court).
1. Reports
a. Project Performance Reports:
The recipient shall submit department Quarterly Project Performance Reports to the Bureau by February
1, May 1, August 1, and within forty-five (45) days after the subgrant termination date.
In addition, if the subgrant award period is extended beyond the "original" project period, additional
Quarterly Project Performance Reports shall be submitted.
b. Financial Reports:
The recipient shall have a choice of submitting either Monthly or Quarterly Financial Claim Reports
[DGA..cJ Form...J(A-G) Revised 09/98J to the bureau. Monthly Reimbursement Claims (1.11) are
due thirty~e (31) days after the end of the reporting period. Quarterly Reimbursement Claims
(1-3) are due thirty-one (31) days after the end of the reporting period. A final Financial Claim
Report and a Criminal Justice Contract (Financial) Closeout Package shall be submitted to the bureau
within forty-five (45) days ofthe subgrant termination period. Such claim shall be distinctly identified as
"finar.
Before the "fina'" claim will be processed, the recipient must submit to the department all outstanding
project reports and must have satisfied all special conditions. Failure to comply with th, above
provisions shall result in forfeiture of reimbursement
The recipient shall submit department Quarterlv Project Generated Income Reports to the bureau by
February 1, May 1, August 1, and within forty.fiye (45) days after the subgrant termination date
covering subgrant project generated income and expenditures during the previous quarter. (See
Paragraph 14. Program Income.)
c. other Reports:
The recipient shall submit other reports as may be reasonably required by the bureau. All required
reports, instructions, and forms shall be distributed with the subgrant award.
2. Fiscal Control and Fund Accounting Procedures
The recipient shall establish fiscal control and fund accounting procedures that assure proper disbursement
and accounting of subgrant funds and required non-federal expenditures. All funds spent on this project shall
be disbursed according to provisions of the project budget as approved by the bureau.
~T
Subgf8nt Applealion
Section /I . Page 8 of 16
SFY 2000 Drug Control and System Improvement Formula Grant Program
Edward Byrne Memorial State and Local Assistance
All expenditures and cost accounting of funds shall conform to Office of Justice Programs Financial Guide,
U.S. Department of Justice Common Rule for State and Local Governments, and in federal Office of
Management and Budget's (OMS) Circulars A-21, A-87, and A-110, in their entirety).
All funds not spent according to this agreement shall be subject to repayment by the recipient.
3. Approval of Consultant Contracts
The department shall review and approve in writing all consultant contracts prior to employment of a
consultant Approval shall be based upon the contract's compliance with requirements found in the Office
of Justice Programs Rnancial Guide, U.S. Department of Justice Common Rule for State and Local
Governments, and in applicable state statutes. The departmenfs approval of the recipient agreement does
not constitute approval of consultant contracts.
4. Allowable Costs
Allowance for costs incurred under the subgrant shall be determined according to "General Principles of
Allowability and Standards for Selected Cost Items" set forth in the Office of Justice Programs Financial
Guide, U.S. Department of Justice Common Rule for State And Local Governments and federal OMB Circular
No. A-8l, "Cost Principles for State and Local Govemments", or OMB Circular No. A-21, "Cost Principles for
Educational Institutions" .
All procedures employed in the use of federal funds to procure services, supplies or equipment, shall be
according to U.S. Department of Justice Common Rule for State and Local Governments, or Attachment "0"
of OMB Circular No. A-110 and Florida law to be eligible for reimbursement.
5. Travel
All travel reimbursement for out-of-state or out-of-grant-specified work area shall be based upon written
approval of the department prior to commencement of actual travel.
The cost of all travel shall be reimbursed according to local regulations, but not in excess of provisions in
Section 112.061, Rorida Statutes.
All bills for any travel expenses shall be submitted according to provisions in Section 112.061, Rorida
Statutes.
6. Written Approval of Changes in this Approved Agreement
Recipients shall obtain approval from the department for major changes. These include, but are not limited
to:
a. Changes in project activities, designs or research plans set forth in the approved agreement;
b. Budget deviations that do not meet the following criterion. That is, a recipient may transfer funds
between budget categories as long as the total amount of transfer does not exceed ten (10) percent of
the total approved budget and the transfer is made to an approved budget line item; or,
c. Transfers of funds above the ten (10) percent cap shall be made only if a revised budget is approved by
the department.
d. Under no circumstances can transfers of funds increase the total budgeted award. Transfers do not
allow for increasing the quantitative number of items documented in any approved budget line item. (For
example, equipment items in Operating Capital Outlay or Expense categories or staff positions in the
Salaries and Benefits category.)
7. Reimbursement Subject to Available ~unds
The obligation of the State of Florida to reimburse recipients for incurred costs is subject to available federal
Anti-Drug Abuse Act funds.
- .... ~-.r .:-:-T
SUbgrant App/iclltion
Section II . Page 9 of 16
SFY 2000 Drug Control and System Improvement Formula Grant Program
Edward Byrne Memorial State and Local Assistance
8. Advance Funding
Advance funding is authorized up to twenty-five (25) percent of the federal award for each project according
to Section 216.181(14)(b), Ronda Statutes (1991); the Office of Justice Programs Rnancial Guide, U.S.
Department of Justice Common Rule for State and Local Governments. Advance funding shall be provided
to a recipient upon a written request to the department justifying the need for such funds. This request,
including the justification, shall be enclosed with the subgrant application.
9. Commencement of Project
If a project has not begun within sixty (60) days after acceptance of the subgrant award, the recipient shall
send a letter to the bureau indicating steps to initiate the project, reasons for delay and request a revised
project starting date.
If a project has not begun within ninety (90) days after acceptance of the subgrant award, the recipient shall
send another letter to the bureau, again explaining reasons for delay and request another revised project
starting date.
Upon receipt of the ninety (90) day letter, the department shall determine if the reason for delay is justified
or shall, at its discretion, unilaterally terminate this agreement and re-obligate subgrant funds to other
department approved projects. The department, wherewarranted by extenuating circumstances, may extend
the starting date of the project past the ninety (90) day period, but only by formal written amendment to this
agreement
10. Extension of a Contract for Contractual Services
Extension of a contract for contractual services between the recipient and a contractor (which includes all
project budget categories) shall be in writing for a period not to exceed six (6) months and is subject to the
same terms and conditions set forth in the initial contract. Only one extension of the contract shall be
acceptable, unless failure to complete the contract is due to events beyond the control of the contractor.
11. Excusable Delays
Except with respect to defaults of consultants, the recipient shall not be in default by reason of any failure in
performance of this agreement according to its terms (including any failure by the recipient to make progress
in the execution of work hereunder which endangers such performance) if such failure arises out of causes
beyond the control and without the fault or negligence of the recipient Such causes include but are not
limited to acts of God or of the public enemy, acts of the government in either its sovereign or contractual
capacity, fires, floods, epidemics, quarantine restrictions, strikes, freight embargoes, and unusually severe
weather, but in every case the failure to perform shall be beyond the control and without the fault or
negligence of the recipient
If failure to perform is caused by failure of a consultant to perform or make progress, and if such failure arises
out of causes beyond the control of recipient and consultant, and without fault or negligence of either of them,
the recipient shall not be deemed in default, unless:
a. Supplies or services to be furnished by the consultant were obtainable from other sources,
b. The department ordered the recipient in writing to procure such supplies or services from other sources,
and
c. The recipient failed to reasonably comply with such order.
Upon request of the recipient, the department shall ascertain the facts and the extent of such failure, and
if the department determines that any failure to perform was occasioned by one or more said causes,
the delivery schedule shall be revised accordingly.1
- ..,.-..,~
Subgnlnt AppIcation
Section 11- Page 10 of 16
SFY 2000 Drug Control and System Improvement Formula Grant Program
Edward Byrne Memorial State and Local Assistance
12. Obligation of Recipient Funds
Recipient funds shall not under any circumstances be obligated prior to the effective date or subsequent to
the termination date of the grant period. Only project costs incurred on or after the effective date and
on or prior to the termination date of the recipienfs project are eligible for reimbursement. A cost is
incurred when the recipienfs employee or consultant performs required services, or when the recipient
receives goods, notwithstanding the date of order.
13. Program Income (also known as Project Generated Income)
Program income means the gross income earned by the recipient during the subgrant period, as a direct
result of the subgrant award. Program income shall be handled according to the Office of Justice Programs
Rnancial Guide, U.S. Department of Justice Common Rule for State and Local Government. Reference:
The Cash Management Improvement Act of 1990).
14. Performance of Agreement Provisions
In the event of default, non-compliance or violation of any provision of this agreement by the recipient, the
recipienfs consultants and suppliers; or both, the department shall impose sanctions it deems appropriate
including withholding payments and cancellation, termination or suspension of the agreement in whole or in
part. In such event, the department shall notify the recipient of its decision thirty (30) days in advance ofthe
effective date of such sanction. The recipient shall be paid only for those services satisfactorily performed
prior to the effective date of such sanction.
15. Access To Records
The Department of Community Affairs; the U.S. Department of Justice, Office of Justice Programs, Bureau
of Justice Assistance; and, the Auditor General of the State of Florida, the U.S. Comptroller General or any
oftheir duly authorized representatives, shall have access to books, documents, papers and records of the
recipient, implementing agency and contractors for the purpose of audit and examination according to the
Office of Justice Programs RnanciaJ Guide, U.S. Department of Justice Common Rule for State and Local
Government.
The department reserves the right to unilaterally terminate this agreement if the recipient, implementing
agency or contractor refuses to allow public access to all documents, papers, letters, or other materials
subject to provisions of Chapter 119, Rorida Statutes, and made or received by the recipient or its contractor
in conjunction with this agreement
16. Audit
a. Recipients that expend $300,000 or more in a year in Federal awards shall have a single or program-
specific audit conducted for that year. The audit shall be performed in accordance with the federal OMS
Circular A-133 and other applicable federal law. The contract for this agreement shall be identified with
the subject audit in The Schedule of Federal RnanciaJ Assistance. The contract shall be identified as
fede~1 funds passed-through the Florida Department of Community Affairs and include the contract
number, CFOA number, award amount, contract period, funds received and disbursed. When
applicable, the recipient shall submit an annual financial audit which meets the requirements of Sections
11.45 and 216.349, Florida Statutes; and, Chapters 10.550 and 10.600, Rules ofthe Florida Auditor
General.
b. A complete audit report which covers any portion of the effective dates of this agreement must be
submitted within 30 days after its completion, but no later than nine (9) months after the audit period.
In order to be complete, the submitted report shall include any management letters issued separately
and managements written response to BI findings, both audit report and management letter findings.
Incomplete audit reports will not be accepted by the department and will be returned to the recipient.
c. The recipient shall have all audits completed by an Independent Public Accountant (IPA). The IPA shall
be either a Certified Public Accountant or a Licensed Public Accountant.
d. The recipient shall take appropriate corrective action within six (6) months of the issue date of the audit
. . .4, ""T report in instances of noncompliance with federal laws and regulations.
Subgrant Appication
Section II - Peae 11 of 16
SFY 2000 Drug Control and System Improvement Formula Grant Program
Edward Byrne Memorial State and Local Assistance
e. The recipient shall ensure that audit working papers are made available to the department, or its
designee, upon request for a period of three (3) years from the date the audit report is issued, unless
extended in writing by the department.
f. If this agreement is closed out without an audit, the department reserves the right to recover any
disaDowed costs identified in an audit completed after such closeout.
g. The completed audit reports should be sent to the following address:
Department of Community Affairs
Office of Audit Services
2555 Shumard Oak Boulevard
Sadowski Building
Tallahassee, Florida 32399-2100
17. Procedures for Claim Reimbursement
All claims for reimbursement of recipient costs shall be submitted on the DCA-cJ Form 3(A-G),
Revised 09198, prescribed and provided by the bureau. A recipient shall submit either monthly or
quarterly claims in order to report current project costs.
All claims for reimbursement shall be submitted in sufficient detail for proper pre-audit and post-audit
18. Retention of Records
The recipient shall maintain all records and documents for a minimum of three (3) years from the date ofthe
final financial statement and be available for audit and public disclosure upon request of duly authorized
persons.
19. OWnership of Data and Creative Material
OWnership. of material, discoveries, inventions, and results developed, produced, or discovered subordinate
to this' agreement is governed by the terms of the Office of Justice Programs Financial Guide. U.S.
Department of Justice Common Rule for State and Local Government) or the federal OMS Circular A-110,
Attachment N, Paragraph 8.
20. Property Accountability
The recipient agrees to use all non-expendable property for criminal justice purposes during its useful life or
request department disposition.
The recipient shall establish and administer a system to protect, preserve, use, maintain and dispose of any
property furnished to it by the department or purchased pursuant to this agreement according to federel
property management standards set forth in the Office of Justice Programs Rnancial Guide, U.S. Department
of Justice Common Rule for State and Local Government) or the federal OMS Circular A-110,
Attachment N. This obligation continues as long as the recipient retains the property, notwithstanding
expiration of this agreement
21. Disputes and Appeals
The department shall make its decision in writing when responding to any disputes, disagreements or
questions of fact arising under this agreement and shall distribute its response to all concerned parties. The
recipient shall proceed diligently with the performance of this agreement according to the departmenfs
decision.
If the recipient appeals the departmenfs decision, it also shall be made in writing within twenty-one (21)
csIendar days to the department's clerk (agency clerk). The recipienfs right to appeal the department's
decision is contained in Chapter 120, Rorida Statutes, and in procedures set forth in Rule 28-106.104,
Rorida Administrative Code. Failure to appeal within this time frame constitutes a waiver of proceedings
under Chapter 120, Rorida Statutes.
- ......1' T
.,,-
Subgrant Appication
Section If - Page 12 of 16
SFY 2000 Drug Control and System Improvement Formula Grant Program
Edward Byrne Memorial State and Local Assistance
22. Conferences and Inspection of Work
Conferences may be held at the request of any party to this agreement. At any time, a representative of the
bureau, of the U.S. Department of Justice Bureau of Justice Assistance or both have the privilege of visiting
the project site to monitor, inspect and assess work performed under this agreement.
23. Publication or Printing of Reports
a. Before publication or printing, a final draft of any report required under or pertaining to this agreement
shall be sent to the department for its review and comment.
b. Publications or printed reports covered under a. above shall include the following statements on the
cover page:
(1) "This report was prepared for the Florida Department of Community Affairs, Steven M. Seibert,
Secretary, in cooperation with the U.S. Department of Justice, Bureau of Justice Assistance." The
next printed line shall identify the month and year the report was published.
(2) "This program was supported by grant # awarded to the Department
of Community Affairs, State of Florida, and by the Bureau of Justice Assistance (BJA), Office of
Justice Programs (OJP), U.S. Department of Justice. The BJA is a component of OJP which also
includes the Bureau of Justice Statistics, National Institute of Justice, Office of Juvenile Justice and
Delinquency Prevention, and the Office for Victims of Crime."
(3) . Points of view, opinions, and conclusions expressed in this report are those of the recipient and do
not necessarily represent the official position or policies of the State' of Florida Department of
Community Affairs, the U.S. Department of Justice, Office of Justice Programs, or any other agency
of the state or federal govemment.
24. Equal Employment Opportunity (EEO)
No person, on the grounds of race, creed, color or national origin shall be excluded from participation in, be
refused benefits of, or otherwise subjected to discrimination under grants awarded pursuant to Pubic Law
89-564, Non-Discrimination Requirements of the Anti-Drug Abuse Act of 1988; Title IV of the Civil Rights Act
of 1964; Section 504 of the Rehabilitation Act of 1973 as amended; Title IX of the Education Amendments of
1972; The Age Discrimination Act of 1975; and, Department of Justice Non-Discrimination Regulations 28 CFR
Part 42, Subparts C, D, E. F, G and H.
The recipient and a criminal justice agency that is the implementing agency agree to certify that they either
do or do not meet EEO program criteria as set forth in Section 501 of The Federal Omnibus Crime Control
and Safe Streets Act of 1968 as amended and that they have or have not formulated, implemented and
maintained.a current EEO Program. Submiaaion of this certification is a prerequisite to entering Into
this agreement. This certification is a material representation of fact upon which reliance was placed when
this agreement was made. If the recipient or implementing agency meet Act criteria but have not formulated,
implemented and maintained such a current written EEO Program, they have 120 days after the date this
agreement was made to comply with the Act or face loss of federal funds subject to the sanctions in the
Justice System Improvement Act of 1979, Pub. L 96-157, 42 U.S.C. 3701, et seq. (Reference Section 803
(a) of the Act, 42 U.S.C. 3783 (a) and 28 CFR Section 42.207 Compliance Information).
Any state agency, county or city receiving $500,000 or more in federal Anti-Drug Abuse Act funds shall
submit its equal employment opportunity plan, and/or the most recent update, with its application, for
submittal to the U.S. Department of Justice, Bureau of Justice Assistance for approval.
25. Americans with Disabilities Act 1990
Subgrantees must comply with the requirements of the Americans with Disabilities Act (ADA), Public Law
101-336, which prohibits discrimination by public and private entities on the basis of disability and requires
certain accommodations be made with regard to employment (Title I), state and local government services
and transportation (Trtle II), public accommodations (Title III), and telecommunications (Title IV).
. -"-~'.".~T
Subgrant Applcatlon
Section 11- P8ge 13 of 18
SFY 2000 Drug Control and System Improvement Formula Grant Program
Edward Byrne Memorial State and Local Assistance
26. Criminal Intelligence System
The purpose of the federal regulation published in 28 CFR Part 23 - Criminal InteUigence Systems Operating
Policies is to assure that recipients of federal funds for the principal purpose of operating a criminal
intelligence system under the Omnibus Crime Control and Safe Streets Act of 1968. 42 U. S. C. 3701. et seq..
as amended (Pub. L 90-351, as amended by Pub. L. 9~83. Pub. L 93-415. Pub. L 94-430, Pub. L. 94-503,
Pub. L. 95-115, and Pub. L. 96-157), use those funds in conformance with the privacy and constitutional
rights of individuals.
The recipient and a criminal justice agency that is the implementing agency agree to certify that they operate
a criminal intelligence system in accordance with Sections 802(a) and 818(c) of the Omnibus Crime Control
and Safe Streets Act of 1968 as amended and comply with criteria as set forth in 28 CFR Part 23 - Criminal
IntelHgence Systems Operating Policies and in the Bureau of Justice Assistance's Formula Grant Program
Guidance. Submission of this certification is a prerequisite to entering into this agreement.
This certification is a material representation of fact upon which reliance was placed when this agreement
was made. If the recipient or criminal justice agency operates a criminal intelligence system and does not
meet Act and federal regulation criteria, they must indicate when they plan to come into compliance. Federal
law requires a subgrant-funded criminal intelligence system project to be in compliance with the Act and
federal regulation prior to the award offederal funds. The recipient is responsible for the continued adherence
to the regulation governing the operation of the system or faces the loss of federal funds. The department's
approval of the recipient agreement does not constitute approval of the subgrant funded development or
operation of a criminal intelligence system.
27. Non-Procurement, Debarment and Suspension
The recipient agrees to comply with Executive Order 12549, Debarment and Suspension (34 CFR, PBrt 85,
Section 85.510, Participant's ResponsibiHties). These procedures require the recipient to certify it shall not
enter into any lower tiered covered transaction with a person who is debarred, suspended, declared ineligible
or is voluntarily excluded from participating in this covered transaction, unless authorized by the department
28. Payment Contingent on Appropriation
The State of Florida's performance and obligation to pay under this agreement is contingent upon an annual
appropriation by the Florida Legislature.
29. Federal Restrictions on Lobbying
The recipient agrees to comply with Section 319 of Public Law 101-121 set forth in "New Restrictions on
Lobbying; Interim Final Rule, " published in the February 26, 1990, Federal Register.
Each person shall file the most current edition of this Certification And Disclosure Form. if applicable, with
each submission that initiates agency consideration of such person for award of federal contract, grant. or
cooperative agreement of $100,000 or more; or federal loan of $150,000 or more.
This certification is a material representation of fact upon which reliance was placed when this agreement
WlS made. Submission of this certification is a prerequisite to entering into this agreement subject to
conditions and penalties imposed by Section 1352, Title 31, United States Code. Any person who fails to file
the required certification is subject to a civil penalty of not less than $10,000 and not more than $100,000 for
eech failure to file.
The undersigned certifies, to the best of his or her knowledge and belief, that
a. No federally appropriated funds have been paid or shall be paid to any person for influencing or
attempting to influence an officer or employee of any federal agency, a member of congress, an officer
or employee of congress, or an employee of a member of congress in connection with the awarding of
any federal loan, the entering into of any renewal, amendment, or modification of any federal contract,
grant, loan or cooperative agreement.
. .,.....,.~~
Subgrant Application
Section 11- Page 14 of 16
SFY 2000 Drug Control and System Improvement Formula Grant Program
Edward Byrne Memorial State and Local Assistance
b. If any non-federal funds have been paid or shall be paid to any person for influencing or attempting to
influence an officer or employee of congress, or an employee of a member of congress in connection
with this federal contract, grant loan, or cooperative agreement, the undersigned shall complete and
submit the standard form; Disclosure of Lobbvina Activities, according to its instructions.
c. The undersigned shall require that the language of this certification be included in award documents for
all subgrant awards at all tiers and that all subgrant recipients shall certify and disclose accordingly.
30. State Restrictions on Lobbying
In addition to the provisions contained in Paragraph 30 of Section H, Acceptance and Agreement, the
expenditure of funds for the purpose of lobbying the legislature or a state agency is prohibited under this
contract.
31. Statement of Federal Funding Percentage and Dollar Amount
When issuing statements, press releases, requests for proposals, bid solicitations, and other documents
describing projects or programs funded in whole or in part with federal funds, all grantees ,and recipients
receiving these federal funds, including but not limited to state and local governments, shall clearly state:
a. The percentage of the total cost of the program or project that shall be financed with federal funds, and
b. The dollar amount of federal funds to be expended on the project or program.
32. Background Check
It is strongly recommended that background checks be conducted on all personnel providing direct services.
to juveniles.
33. Immigration and Nationality Act
No public funds will intentionally be awarded to any contractor who knowingly employs unauthorized alien
workers, constituting a violation of the employment provisions contained in 8 U.S.C. Section 1324a(e),
Section 274A(e) of the Immigration and Nationality Act (.INA.). The Department shall consider the
employment by any contractor of unauthorized aliens a violation of Section 274A(e) of the INA Such
violation by the subgrant recipient of the employment provisions contained in Section 274A( e) of the INA shall
be grounds for unilateral cancellation of this contract by the Department.
34. Drug Court Projects
A Drug Court Project funded by the Byrne Formula Grant Program must contain the 10 key elements outlined
in the U.S. Department of Justice, Office of Justice Programs, Drug Courts Program Office, program
guidelines .Defining Drug Courts: The Key Components., January 1997. This document can be accessed
on the Office of Justice Programs World Wide Web Homepage: http://www.ojp.usdojJob.
. '~.~,. ~T
Subgrent Appjcation
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239
RESOLUTION NO. - 1999
A RESOLUTION OF TIlE BOARD OF COMMISSIONERS!
OF MONROE COUNTY, FLORIDA AUTHORIZING THE
SUBMISSION OF A GRANT APPLICATION TO THE _
FLORIDA DEPARTMENT OF COMMUNITY AFFAIRS
FY 99/00 ANTI-DRUG ABUSE GRANT PROGRAM
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WHEREAS, the Depanment of Community Affairs has announced the FY99/00 funding
cycle of the Anti-Drug Abuse Act Fonnula Grant Program; and
WHEREAS, on April 14, 1999, the Monroe County Board of Commissioners agreed to
serve as the coordinating unit of government in the preparation of the grant proposals and in the
distribution of funds allocated to Monroe County in the amount of 5230,028 with a 25% cash
match requirement; and
WHEREAS, the Monroe County Substance Abuse Policy Advisory Board, with concern
given to the County's current drug control effons, has recommended cenain programs receive
funding to provide the community with activities focused on drug and alcohol education,
prevention. rehabilitation. and treatment; now therefore,
I
BE IT RESOLVED BY TIlE BOARD OF COUNTY COMMISSIONERS OF
MONROE COUNTY, FLORIDA, that:
1. The Board of County Commissioners concurs with the Monroe County Substance
Abuse Policy Advisory Board's recommendations; and that
2. The County Administrator is hereby authorizcd to sign and submit the application
packet for the FY99/00 grant funds to the Depanment of Community Affairs Anti-
Drug Abuse Grant Program; and that
3. This resolution shall become effective immediately upon adoption by the Board of
County Commissioners and execution by the Presiding Officer and Clerk.
PASSED AND ADOPTED by the Board of County Commissioners of Monroe County, Florida,
at a regUlar meeting of said Board held on the 9* day of June, A.D., 1999
Mayor Wilhelmina Harvey
Mayor ProTem Shirley Freeman
Commissioner Neugent
Commissioner Williams
Commissioner Reich
ves
yes
yes
yell
yes
Attest:
~
A11ER DA:~. JIAG:! a...."J(
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c.::;: _ .. ._
Monroe County Board of Commissioners
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By:~a.,,".I",:,u -~~ ~ ~.:~
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(305)~1
.
James L. Robens
County Administrator
Monroe County Public Service Building
5100 College Road
Key West. FL 33040
May 28, 1999
Clayton H. Wilder
DCA - Community Assistance
Criminal Justice Programs
2S55 Shumard Oak Blvd.
Tallahassee, FL 32399-2100
(~-- BOARD uF COUNTY COMMISSIONERS
,"r "'.,-- Mayor WilhelmiuaHarvey, DisIric:c 1
Mayor Pro Tcm Shirley Fr=mm. Distric:t 3
George Neugent, District 2
Ncn Williams, District 4
Mary Kay Reich., Disuict S
.
, \
Re: Signature Authority - FY99/00 Monroe County Anti-Drug Abuse Grant Program
Dear Mr. Wilder,
May this letter serve as authorization for Deanna S. Lloyd to have signatUre authority in order to CODduct tbe
business related to program implementation. If any additional infonnation or documentation is required. please
contact 305.292.4474. Thank you.
Sincerely, r-::::J --2;204.
James L. Roberts
County Administrator
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SFY 2000 Drug Control and SysNm ItnpI'01/ement FormuM GTilnt PlOgTilm
Edward Byrne Memorial Sfafe and Local Assistance
CertHication of Compliance
with Equal Employment Opportunity (EEO)
Program Requirements - Subgrantee
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I, the undersigned authorized official, certify that according to Section 501 of the
Omnibus Crime Control and Safe Streets Ad of 1968 as amended, that the Subgrantee
(Subgrant Recipient) . . .(Select one of the following):
~ Meets Ad. Criteria
o Does not meet Ad Criteria
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I affirm that I have read the Ad aiteria set forth in the Subgrant Application
.. < s. I understand that if the Subgrant Recipient meets these aileria, it must
formulate, implement and maintain a written EEO Plan relating to employment pradices
affecting minority persons and women. I also affirm that the Subgrant Recipient. . .
(Select one of the following):
Q Has a current EEO Plan
o Does not have a current EEO Plan
I further affirm that if the Subgrant Recipient meets the Ad. criteria and does not have
a current written EEO Plan, federal law requires it to formulate, implement, and
maintain such a Plan within 120 clays after a subgrant application for federal
assistance is approved or face loss of federal funds.
Name: James L. Roberts
Title: County Administrator
Signature of Authorized Official:
Date: c..!?J/qq
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Subgrant Application Peclcage
eo CeltJflcatJon -Implementing Agency
Appendix 11- Page 1 of 2
SFY 2000 Drug Control and System Improvement Formula Grant Program
Edward Byrne Memorial State and Local Assistance
I. Slanaature Paae
In witness whereof, the parties affirm they each have read and agree to conditions set forth in this agreement,
have read and understand the agreement in its entirety and have executed this agreement by their duly
authorized officers on the date, month and year set out below.
Conections on this page, including
strike-ovws, whlteout, etc., are not acceptable.
State of Florida
Department of Community Affairs
Bureau of Community Assistance
\
\ .,'\999
By: ~. tJ..1;PJ),,.,
Type Name and Title: Clayton H. Wilder, Community Program Administrator
il
Date:
q -.:LI- Gfe;
Subgrant Recipient
Authorizing Official of Governmental Unit
(Commission Chainnan, Mayor, or Designated Representative)
~~~.
By:
Type Name and Title: James L. Roberts, Monroe County Administrator
Date: &/9 Ie; 9 FEtO Number: 59 6000749
Implementing Agency
Official, Administrator or Designated Representative
By:
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Type Name and Title: James L. Roberts, Monroe County Administrator
ic!~ /q9
Date: