11/20/2002
MONROE COUNTY
BIG PINE KEY/US1 CORRIDOR AREA ENHANCEMENT PLAN
AGREEMENT FOR PROFESSIONAL SERVICES
THIS AGREEMENT made and entered into this lent day of pet:6~, 2002,
by and between the MONROE COUNTY BOARD OF COUNTY COMMISSIONERS,
Monroe County, Florida, hereinafter referred to as the "CLIENT", and Hellmuth, Obata +
Kassabaum, Inc. (HOK) with offices located at 4040 N.E. 2nd Avenue, Suite 301, Miami,
Florida 33137 hereinafter referred to as the CONSULTANT.
WHEREAS, the CLIENT has determined that it is necessary, expedient, and to the best
interest of the CLIENT to retain a CONSULTANT to render and perform consulting and
other professional services in connection with providing technical assistance to Monroe
County in the preparation of a Big Pine Key / US 1 Corridor Area Enhancement Plan.
WHEREAS, THE CLIENT desires to engage the CONSULTANT on a contract basis, for
work assignments, as per the authorization procedures hereinafter set forth.
NOW, THEREFORE, the parties hereto do mutually agree as follows:
SECTION 1. EMPLOYMENT OF THE CONSULTANT
The CLIENT hereby engages the CONSULTANT and the CONSULTANT agrees to
perform services hereinafter described.
SECTION 2. SCOPE OF SERVICES
The CONSULTANT shall do, perform and carry out in a professional and proper manner
certain duties as described in the Scope of Services - Exhibit "A" - which is attached
hereto and made a part of this agreement.
SECTION 3. CLIENT'S RESPONSIBILITIES
The CLIENT shall complete the following in a timely manner so as not to delay the
services of the CONSULTANT:
3.1 Provide all best available data and base maps as to the CLIENT's requirements
for Work Assignments. Designate in writing a person with authority to act on the
CLIENT's behalf on all matters concerning the Work Assignment.
3.2 Furnish to the CONSULTANT all existing plans, studies, reports, and other
available data pertinent to the work, and obtain or provide additional reports and
data as required by the CONSULTANT. The CONSULTANT shall be entitled to
use and rely upon such information and services provided by the CLIENT or
others in performing the CONSULTANT's services.
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3.3 Arrange for access to and make all provisions for the CONSULTANT to enter
upon public and private property as reasonably required, and legally allowed, for
the CONSULTANT to perform services hereunder. Any obstruction to such
access by private property owners shall not constitute a basis for waiver of any
other required entries on to public and private property, nor shall it provide a
basis for termination of the contract. In the event that such access is so
obstructed, CONSULTANT and CLIENT shall work together to resolve the
difficulty in a timely manner.
3.4 Perform such other functions as are indicated in Exhibit "A" including but not
limited to scheduling all meetings, work sessions, and hearings associated with
the performance of the CONSULTANT's work, including preparation of minutes
and records.
SECTION 4. TIME OF COMPLETION
The services to be rendered by the CONSULTANT for each task shall be commenced
upon written notice from the CLIENT and the work shall be completed in accordance
with the schedule mutually agreed to by the CLIENT and CONSULTANT, unless it shall
be modified in a signed document, by the mutual consent of the CLIENT and
CONSULTANT. Subsequent services shall be performed in accordance with schedules
of performance which shall be mutually agreed to by CLIENT and CONSULTANT.
SECTION 5. COMPENSATION
5.1 The maximum compensation available to the CONSULTANT under this
agreement is $41,135.00. The CLIENT agrees to pay the CONSULTANT on the
lump sum basis for the successful completion of work tasks in accordance with
the Compensation Schedule -Exhibit "B"- which is attached hereto and made part
of this agreement. Should there be any reimbursable expense request and
should there be any disagreement on these, any disagreement regarding which
items are reimbursable shall be submitted to the County Clerk for determination
and whose decision shall be final.
5.2 The hourly billing rates of the CONSULTANT, expected to include virtually all
costs including travel, used in calculating the compensation due are:
Position
Rate
$119
$140
$140
$ 94.50
$156
Project Manager
Urban Planner, New Urban Specialist
Urban Planner,Community Specialist
Landscape Architect, Graphic Specialist
Traffic Specialist
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SECTION 6. PAYMENT TO CONSULTANT
6.1 CONSULTANT shall submit monthly invoices and progress reports for services
rendered on each individual work task being performed by the CONSULTANT.
The CLIENT shall make payments in response to CONSULTANT's invoices
within forty-five (45) days of the invoice date.
6.2 If the CLIENT fails to make any payment due to the CONSULTANT for services
and expenses within forty-five (45) days after the invoice dates, the
CONSULTANT may, after giving seven (7) days written notice to the CLIENT,
suspend services until the CONSULTANT has been paid in full all amounts due
for services.
SECTION 7. AUTHORIZATION OF WORK ASSIGNMENTS
7.1 All work assignments beyond or in addition to EXHIBIT "A" shall be authorized in
a signed document in accordance with the CLIENT's policy prior to any work
being conducted by the CONSULTANT.
7.2 Additional authorizations may contain additional instructions or provIsions
specific to the authorized work for the purpose of clarifying certain aspects of this
Agreement pertinent to the work to be undertaken. Such supplemental
instruction or provisions shall not be construed as a modification of this
Agreement. Authorizations shall be dated and serially numbered.
SECTION 8. COST CONTROL
8.1 Opinions of probable construction cost, financial evaluations, and feasibility
studies prepared by the CONSULTANT under the Work Assignment will be
made on the basis of the CONSULTANT's best judgment as an experienced and
qualified professional. It is recognized, however, that the CONSULTANT does
not have control over the cost of labor, material, equipment, or services furnished
by others over market conditions or contractor's methods of determining their
prices, and that any utilitarian evaluation of any facility to be constructed or work
to be performed on the basis of the Work Assignment must be of necessity
speculative. Accordingly, the CONSULTANT does not guarantee that proposals,
bids, or actual costs will not vary from opinions, evaluations, or studies submitted
by the CONSULTANT to the CLIENT thereunder.
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SECTION 9. NOTICES
All notices, requests and authorizations provided for herein shall be in a signed
document and shall be delivered or mailed to the addresses as follows:
To the CLIENT:
Monroe County Board of County Commissioners
c/o Monroe County Growth Management Division
2798 Overseas Highway, Suite 410
Marathon, Florida 33050
Attention: Division Director
To the CONSULTANT:
Senen Antonio, Project Manager
HOK Plannin~ Group
4040 N.E. 2" Avenue, Suite 301
Miami, Florida 33137
or addressed to either party at such other addresses as such party shall hereinafter
furnish to the other party in writing. Each such notice, request, or authorization shall be
deemed to have been duly given when so delivered, or, if mailed, when deposited in the
mails, registered, postage paid.
SECTION 10. GENERAL CONDITIONS
10.1 All documents created or prepared by CONSULTANT and which are necessary
for the fulfillment of this agreement, including reproducible copies of original
drawings estimates, specifications, field notes, and data are and remain in the
property of the CLIENT. In the event the CLIENT uses said documents on any
projects not covered in this contract, it shall indemnify and save harmless
CONSULTANT from all damages, including legal fees and costs, resulting from
the reuse of said documents.
10.2 This Agreement may be terminated by either party with or without cause by thirty
(30) days written notice to the other party. In the event of any termination, the
CONSULTANT will be paid for all services rendered and reimbursable expenses
incurred to date of termination. The CLIENT will receive all work product
performed, in whatever manner, as of the date of termination.
10.3 The CLIENT and CONSULTANT each is hereby bound and the partners,
successors, executors, administrators, and legal representatives of the CLIENT
and CONSULTANT are hereby bound to the other party of this Agreement and to
the partners, successors, executors, administrators, and legal representative
(and said assigns) of such other party, in respect of all covenants, agreements,
and obligations of this agreement.
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10.4 The CONSULTANT shall not assign, sublet or transfer any rights under or
interest in (including, but without limitations, moneys that may become due or
moneys that are due) this agreement or subsequent Work Assignment without
the written consent of the CLIENT, except to the extent that any assignment,
subletting, or transfer is mandated by law or the effect of this limitation may be
restricted by law. Unless specifically stated to the contrary in any written consent
to any assignment, no assignment will release or discharge the assignor from
any duty or responsibility under this agreement.
10.5 Nothing under this agreement shall be construed to give any rights or benefits in
this agreement to anyone other than the CLIENT and CONSULTANT, and all
duties and responsibilities undertaken pursuant to this agreement will be for the
sole and exclusive benefit of the CLIENT and CONSULTANT and not for the
benefit of any other party.
10.6 Nothing in this agreement should be read as modifying the applicable statue of
limitations. The waiver of the breach of any obligation of this agreement does not
waive another breach of that or any other obligation.
10.7 No member, officer, or employee of the CLIENT during his tenure or for two
years hereafter shall have any interest, direct or indirect, in this contract or the
proceeds thereof. This aforegoing statement shall be inserted in any
subcontract.
10.8 The CONSULTANT warrants that it has not employed, retained or otherwise had
act on its behalf any former County officer or employee subject to the prohibition
of Section 2 of Ordinance No. 010-1990 or any County officer or employee in
violation of Section 3 of Ordinance No. 020-1990. For breach or violation of this
provision the CLIENT may, in its discretion, terminate this agreement without
liability and may also, In its discretion, deduct from the agreement or purchase
price, or otherwise recover the full amount of any fee, commission, percentage,
gift, or consideration paid to the former County officer or employee.
10.9 This Agreement constitutes the entire agreement between CLIENT and
CONSULTANT and supersedes all prior written or oral understandings. This
agreement may only be amended, supplemented, modified, or canceled by a
written instrument duly executed by the Monroe County Board of County
Commissioners and the CONSULTANT, provided that the scope of services may
be modified by a written agreement executed by the County Administrator or his
designee and CONSULTANT, consistent with Section 10 of this agreement.
10.1 0 CONSULTANT warrants that it has not employed or retained any company or
person, other than a bona fide employee working solely for the CONSULTANT to
solicit or secure this agreement and that he has not paid or agreed to pay any
person, company, corporation, individual, or firm, other than a bona fide
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employee working solely for the CONSULTANT any fee, commiSSion,
percentage, gift, or any other consideration contingent upon or resulting from the
award or making of this agreement.
10.11 In the carrying out of this agreement, the CONSULTANT will not discriminate
against any employee or applicant for employment because of sex, race, creed,
color or national origin. In carrying out this agreement, the CONSULTANT will
take affirmative action to ensure that applicants are employed, and that
employees are treated during employment without regard to their sex, race,
creed, color, or national origin. Such action shall include but not be limited to, the
following: Upgrading, demotion or transfer; recruitment or recruitment advertising;
layoff of termination; rates of any or other forms of compensation; and selection
for training, including apprenticeship. The CONSULTANT agrees to post in
conspicuous places, available to employees and applicants for employment,
such notices as may be provided by the CLIENT setting forth the provisions of
this non-discrimination clause.
10.13 This agreement shall be governed by the Laws of the State of Florida. Venue for
any litigation arising under this agreement must be in Monroe County, Florida.
SECTION 11. INDEMNIFICATION
The CONSULTANT does hereby consent and agree to indemnify and hold harmless the
County, its Mayor, the Board of County Commissioners, appointed Boards and
Commissions, Officers, and the Employees, and any other agents, individually and
collectively, from all fines, suits, claims, demands, actions, costs, obligations, attorneys
fees, or liability of any kind arising out of the sole negligent actions of the
CONSULTANT or substantial and unnecessary delay caused by the willful
nonperformance of the CONSULTANT and shall be solely responsible and answerable
for any and all accidents or injuries to persons or property arising out of its performance
of this contract. The amount and type of insurance coverage requirements set forth
hereunder shall in no way be construed as limiting the scope of indemnity set forth in
this paragraph. The CLIENT does hereby covenant and agree to indemnify and save
harmless the CONSULTANT from any fines, suits, claims, demands, actions, costs
obligations, attorney fees, or liability of any kind resulting from a negligent act or
omission by the County, it's Mayor, the Board of County Commissioners, appointed
Boards and Commissions, Officers, and Employees, individually and collectively under
the provisions and up to the limits of liability as stated in section 768.28 F.S. Further the
CONSULTANT agrees to defend and pay all legal costs attendant to acts attributable to
the sole negligent act of the CONSULTANT.
At all times and for all purposes hereunder, the CONSULTANT is an independent
contractor and not an employee of the Board of County Commissioners. No statement
contained in this agreement shall be construed so as to find the CONSULTANT or any
of his/her employees, contractors, servants or agents to be employees of the Board of
County Commissioners for Monroe County. As an independent contractor the
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CONSULTANT shall provide independent, professional judgment and comply with all
federal, state, and local statutes, ordinances, rules and regulations applicable to the
services to be provided.
The CONSULTANT shall be responsible for the completeness and accuracy of its work,
plan, supporting data, and other documents prepared or compiled under its obligation
for this project, and shall correct at its expense all significant errors or omissions therein
which may be disclosed. The cost of the work necessary to correct those errors
attributable to the CONSULTANT and any damage incurred by the CLIENT as a result
of additional costs caused by such errors shall be chargeable to the CONSULTANT.
This provision shall not apply to any maps, official records, contracts, or other data that
may be provided by the County or other public or semi-public agencies.
The CONSULTANT agrees that no charges or claims for damages shall be made by it
for any delays or hindrances attributable to the CLIENT during the progress of any
portion of the services specified in this contract. Such delays or hindrances, if any, shall
be compensated for by the County by an extension of time for a reasonable period for
the CONSULTANT to complete the work schedule. Such an agreement shall be made
between the parties.
SECTION 12. INSURANCE POLICIES
The CONSULTANT shall procure and maintain the insurance required in Exhibit "C".
Exhibit "C" is attached and made a part of this agreement.
these pres~'?ts to ~
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BOARD OFCOUNTY COMMISS).()NeRSc-~"
OF MONROE COUNTY, FLO~r ~
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IN WITNESS WHEREOF, the parties hereto have caused
e~E39lJt~9 on the 2DUt. day of n~ 2002.
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.~.\\... .,..~~\'.~.:~~.~lNY L. KOLHAGE, CLERK
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B.::,::~~:.' -''M.-v
Deputy Clerk
By
Mayor/Chairman 1/. z.',"2.
(CORPORATE SEAL)
ATTEST:
Hellmuth. Obata + Kassabaum, Inc.
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Sean M. Wilson, ASLA
Group Vice President
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EXHIBIT "A"
SCOPE OF SERVICES
A. Proiect Scope Of Work & Understandinq
The scope of this assignment is to develop the vision and enhancement plan for the Big
Pine Key / US 1 Corridor Area that establishes a unique look and feel for this section of
the corridor and its immediate environs; creates and reinforces its sense of place;
resolves traffic, bicycle and other circulation issues; advances the pedestrian quality
and provides a cohesive and high quality public realm. These will be achieved via a
well-organized and focused Design Charrette. This two (2) day activity will involve client
and community input and will provide a forum for key decisions on the direction of the
enhancement plan.
The Client understands that given the limited budget, the success of the Charrette, and
the Study on the whole, requires that County Staff and/or resources be made available
to the Study Team. The success of the Charrette will ensure that remaining stages of
the study will be completed in a timely manner as outlined in the project schedule
(Attachment A).
The following items will be produced and/or documented as part of this effort:
BASE INFORMATION:
1. Location Maps (responsibility of Client to provide HOK with the information /
material needed to prepare these Maps): At the regional scale and at the city
scale, showing the location of the project, the Study Area/Boundaries and the
surrounding context.
2. Existing Conditions (responsibility of Client to provide HOK with the information /
material needed to prepare these Maps): Documentation of existing conditions
within the Study Area and adjacent areas. Documents required include, but are
not limited to, the following:
a. Base Map/Digital Survey;
b. Aerial Photos;
c. Study Area boundaries;
d. Land Use/Zoning Map;
e. US 1 Setback Plan;
f. Urban Boundary;
g. Property/Existing Conditions Map;
h. Schedule/Map of Known/Proposed Development;
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I. Map of Ecologically Sensitive or Protected Areas/Areas of Historic and
Cultural Significance;
j. Pedestrian or bicycle studies within the past 5 years;
k. Latest hurricane evacuation study, transportation analysis;
I. PM peak hour traffic counts for the following side streets: Ships Way,
Wilder Road, Sands Road, etc.;
m. Turning movement counts for the Overseas Highway intersections;
particularly Ships Way, Wilder Road and Sands Road;
n. Plans for roadway improvements in the area; particularly to the Overseas
Highway; and
o. All other relevant /previous studies/reports/documents/books.
3. Historical Precedents: Documentation of Local and Regional precedents of
development (e.g. old photographs of typical and notable buildings and streets,
plans and construction documents, etc.) that will serve as a historical basis for
the enhancement plan.
CONTENT:
4. Vision Plan: A single illustrative plan, rendered in color, comprising the study
area and possibly relevant adjacent parcels (in order to express connectivity /
continuity of context). The Vision Plan will be drawn by the Design Team, but will
reflect the input of all charrette attendees and will express the consensus of
ideas shared by all charrette participants. The final Vision Plan will be prepared
in CAD and will identify all boundaries, significant landscape elements
(Landscape Plan), rights-of-way, parking (lots and structures), schematic building
locations and development envelopes and uses within the Study Area
(designated through a clear symbol key and/or text descriptions).
5. Character Sketches: These comprise one aerial, and at least two ground level,
perspectives of the Study Area. The latter will be done in thumbnail sketch form.
These views will serve to represent the intentions of the Vision Plan in three
dimensions and will be extremely useful to describe the project to those
unfamiliar with two-dimensional drawings.
6. Vision Plan Diagrams: These comprise a series of black and white or color
diagrams outlining design analysis, principles of good planning, traffic circulation,
proposed growth, etc. These diagrams will also help illustrate the planning
techniques incorporated into the study and the different aspects relevant to the
major concepts of the Vision Plan. The diagrams will include:
a. Opportunities and Constraints;
b. Circulation and Parking Plan;
c. Neighborhood Structure;
d. Land Use;
e. Proposed and Existing Building Structures;
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f. Thoroughfare Network;
g. Proposed and Existing Open Spaces;
h. Proposed and Existing Developable Land; and
i. Proposed and Existing Civic/Public Buildings and Spaces.
7. Implementation Plan: The Implementation Plan will serve as a strategy for
subsequent physical changes to the Study Area. The Plan will outline Phasing,
Feasibility and Potential Funding Sources.
8. Regulating Plan: The Regulating Plan will be a version of the Vision Plan, color-
coded to the Building Disposition, Architectural and Landscape Guidelines. This
Plan together with the Guidelines form the Design Code. This Code will direct
the development of all properties within the Study Area, ensuring the highest
quality of development, as well as the predictability of the built form while
permitting a modicum of variety and creativity.
9. Building Disposition and Architectural Guidelines: HOK will provide a brief set of
Building Disposition and Architectural Guidelines, outlining general building
heights, build-to-lines and transect-based descriptions.
10. Landscape Guidelines: HOK will provide a brief set of Landscape Guidelines,
outlining plant types, other preferred softscape and hardscape materials and
disposition.
Document Format
The final document will be: 10 copies of an unbound 11 x 17 document, single-sided
with color illustrations, communicating the intent and direction of the enhancement plan.
A CD Rom containing a PDF file of the report, together with the individual
drawings/images therein, will be provided with the hard copy of the document.
B. Work Plan
The schedule is based on an 8-week effort, after which time HOK will submit a Final
Report to the Monroe County Growth Management Division. This Work Plan assumes
that prior to commencing the Study, the Client will furnish all essential base information
and materials as well as all documents necessary for HOK to prepare and complete the
stages of work as described in this "Scope of Work."
The Enhancement Plan is broken down into discrete tasks:
Task 1.0 - Project Initiation and Kickoff Meeting
Task 2.a - Data Collection / Pre-Charrette Preparation
Task 2.b - Public Charrette
Task 3.0 - First Report Draft and Post-Charrette Work
Task 4.a - Revisions and Final Report Draft Delivery
Task 4.b - Final Document
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These are described in detail below:
Task 1.0 - Proiect Initiation and Kickoff Meetinq (Weeks 1 and 2)
The HOK team will conduct a kickoff meeting (or series of meetings) with key personnel
from Monroe County to discuss and confirm the following:
the study issues and objectives;
preliminary extent of Big Pine Key/US 1 Corridor Area, as well as primary entry
points/gateways;
expectations and priorities of the stakeholders; and
the Work Plan; schedule of deliverables; participant roles (including forming the
steering/decision-making/approval groups and the technical resource group;
decision, approval and payment process; and uses for the deliverables/products.
It is anticipated that the County will provide HOK with copies of all existing development
regulations as outlined herein and in the RFP specifications.
These sessions will be interactive, seeking to elicit viewpoints of all participants to
establish study priorities and parameters. HOK, with assistance from County
Representatives, will prepare a recommended overall format and outline for the Project
Deliverables.
Task 2.a - Data Collection / Pre-Charrette Preparation (Weeks 2 and 3)
The HOK team will review existing development ordinances, policies, reports, data and
plans provided by the County at the Project Initiation in preparation for the actual
Charrette. Base maps as required (e.g. site surveys, CAD files, aerial photography,
etc.) will be provided by the County for the Study Area. It is anticipated that the County
will provide HOK with copies of all pertinent existing development regulations.
The overall planning and development context will be established on the basis of the
following:
consideration of the strategic context and role of the Big Pine Key/US 1 Corridor
Area and entry corridors/gateways under relevant planning studies and ordinances,
including planning standards, broad land use distribution, open space and
recreation, transportation, infrastructure, committed development and the like.
These factors will be assessed to identify potential impacts upon established
planning frameworks; and
an appreciation of resource availability and institutional mechanisms, transportation,
social, physical and environmental infrastructure provision.
HOK will also document existing conditions via surveys, photo-documentation and on-
site analysis to understand the prevailing opportunities and constraints. Street
character will be documented, including aspects of use, and time of day activity levels.
Storefront access, on-street parking, and public transportation ands pedestrian access
will be examined. Scale, visual character, buildings and structures, adjoining districts,
Page 11 of 21
open space provIsion, natural features and circulation patterns will be evaluated. A
walking tour with County Representatives and other stakeholders will also be
undertaken.
HOK will identify development opportunities and constraints affecting the Corridor Area
and its gateways. These include, but are not limited to:
previously/currently prescribed uses;
FAR, density or massing regulations;
other functional or visual restrictions; and
previously proposed development framework/intent.
The opportunities and constraints will be identified in sufficient detail towards the
formulation of a planning and development framework for the Big Pine Key/US 1
Corridor Area and gateways.
Task 2.b - Public Charrette (Week 3)
The Charrette will consist of a two (2) day work session, preferably in a location within
or in proximity of the project Study Area.
For the Charrette workshop, HOK will provide a team of planners, community
facilitators, traffic engineers and landscape architects to cover the range of issues
related to the study goals as described herein. HOK anticipates that in addition to
participation by key representatives from the Monroe County Growth Management
Division, other key County officials, community activists and interested stakeholders
would also be involved. The Charette will be publicly advertised and the public will be
encouraged to participate.
The Charrette will be organized and scheduled according to an approach agreed
between HOK and Monroe County. It is important for participants to be given ample
time to schedule attendance at specific meetings and reviews. It is imperative that key
Monroe County Growth Management Division members be available throughout the two
(2) day time period to participate in the dialogue and facilitate decision-making.
The Charrette will begin with a kick off session with representatives from Monroe
County, stakeholders and interested parties. During this meeting, the project goals and
objectives will be confirmed and the most relevant issues and conditions for the project
will be reviewed and updated.
The remainder of the first day will be spent primarily on internal work sessions focused
on developing a series of alternatives for review at the end of day afternoon with
Monroe County Growth Management Division, stakeholders and interested parties.
During this review, Monroe County will be presented with a series of alternatives for
review and discussion. It is the intent of this meeting to identify a preferred direction for
each design category, which will be refined by the next morning and further developed
over the two weeks following the Charrette.
The Charrette team will regroup the morning of the second day, review the results of the
previous day and change, vary or modify the proposed ideas as required. HOK
suggests that any opposing or unresolved issues be settled over a lunch meeting on the
second day.
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The early afternoon will be spent finalizing and revising drawings for presentation mid
afternoon. This presentation will also establish the content of the Final Report to follow
the Post-Charrette. The Charrette will conclude with a meeting with the Monroe County
Growth Management Division staff to agree on the next steps in refining the proposals,
as well as to understand the expectation for the first report draft.
A specific schedule and attendee list will be developed and reviewed with the Monroe
County Growth Management Division at least one week prior to the Charrette.
Task 3.0 - First Report Draft and Post-Charrette Work (Weeks 4-6)
Following the Design Charrette, the HOK team will refine and collate the materials and
proposals into a first Draft. This document forms the basis of the Final Report.
HOK anticipates that Monroe County will forward any and all comments on the first draft
within 5 working days of receiving the document.
Task 4.a - Revisions and Final Report Draft Delivery (Week 7)
Upon completion of Post-Charrette work, the HOK team will deliver a Final Report Draft
to the Monroe County Growth Management Division for a final review and comment.
From our experience, we find that documents need to be reviewed at least twice in
order to proof them thoroughly. Any changes or comments shall be submitted within 5
working days, to allow HOK enough time for revising the document as required. It
should be noted that while formatting and presentation revisions are anticipated design
changes on the fundamental content of the Enhancement Plan, however, will be
considered as additional services.
Task 4.b - Final Document (Week 8)
Upon receiving revisions and comments from Monroe County Growth Management
Division, HOK will complete the document and deliver an unbound 11x17 color
document, as well as the required bound copies. In addition, a CD Rom containing the
Final Report and guidelines in PDF format, as well as individual drawings and images,
will be delivered to the Monroe County Growth Management Division.
Page 13 of 21
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EXHIBIT "B"
COMPENSATION SCHEDULE
Task 1.0 Project Initiation and Kick Off Meeting
Task 2.0 Charrette
Task 3.0 First Report Draft and Post-Charrette Work
Task 4.0 Revisions and Final Report Delivery
Project Total
Page 15 of 21
$ 2,799.00
$ 20,775.00
$ 7,051.00
$ 10,510.00
$ 41,135.00
EXHIBIT "C"
RISK MANAGEMENT
POLICY AND PROCEDURES
CONTRACT ADMINISTRATION
MANUAL
General Insurance Requirements
for
Other Contractors and Subcontractors
As a pre-requisite of the work governed, or the goods supplied under this contract
(including the pre-staging of personnel and material), the Contractor shall obtain, at
his/her own expense, insurance as specified in any attached schedules, which are
made part of this contract. The Contractor will ensure that the insurance obtained will
extend protection to all Subcontractors engaged by the Contractor. As an alternative,
the Contractor may require all Subcontractors to obtain insurance consistent with the
attached schedules.
The Contractor will not be permitted to commence work governed by this contract
(including pre-staging of personnel and material) until satisfactory evidence of the
required insurance has been furnished to the County as specified below. Delays in the
commencement of work, resulting from the failure of the Contractor to provide
satisfactory evidence of the required insurance, shall not extend deadlines specified in
this contract and any penalties and failure to perform assessments shall be imposed as
if the work commenced on the specified date and time, except for the Contractor's
failure to provide satisfactory evidence.
The Contractor shall maintain the required insurance throughout the entire term of this
contract and any extensions specified in the attached schedules. Failure to comply with
this provision may result in the immediate suspension of all work until the required
insurance has been reinstated or replaced. Delays in the completion of work resulting
from the failure of the Contractor to maintain the required insurance shall not extend
deadlines specified in this contract and any penalties and failure to perform
assessments shall be imposed as if the work had not been suspended, except for the
Contractor's failure to maintain the required insurance.
The Contractor shall provide, to the County, as satisfactory evidence of the required
insurance, either:
. Certificate of Insurance
or
Page 16 of 21
. A Certified copy of the actual insurance policy.
The County, at its sole option, has the right to request a certified copy of any or all
insurance policies required by this contract.
All insurance policies must specify that they are not subject to cancellation, non-
renewal, material change, or reduction in coverage unless a minimum of thirty (30) days
prior notification is given to the County by the insurer.
The acceptance and/or approval of the Contractor's insurance shall not be construed as
relieving the Contractor from any liability or obligation assumed under this contract or
imposed by law. The Monroe County Board of County Commissioners, its employees
and officials will be included as "Additional Insured" on all policies, except for Workers'
Compensation.
Any deviations from this General Insurance Requirements must be requested in writing
on the County prepared form entitled "Request for Waiver of Insurance
Requirements" and approved by Monroe County Risk Management.
Page 17 of 21
INSURANCE REQUIREMENTS
FOR
CONTRACT
BETWEEN
MONROE COUNTY, FLORIDA
AND
THE HOK PLANNING GROUP
Prior to the commencement of work governed by this contract, the Contractor shall
obtain General Liability Insurance. Coverage shall be maintained throughout the life of
the contract and include, as a minimum:
. Premises Operations
. Bodily Injury Liability
. Expanded Definition of Property Damage
The minimum limits acceptable shall be:
$500,000 Combined Single Limit (CSL)
If split limits are provided, the minimum limits acceptable shall be:
$250,000 per Person
$500,000 per Occurrence
$ 50,000 Property Damage
An Occurrence Form policy is preferred. If coverage is provided on a Claims Made
policy, its provisions should include coverage for claims filed on or after the effective
date of this contract. In addition, the period for which claims may be reported should
extend for a minimum of twelve (12) months following the acceptance of work by the
County.
The Monroe County Board of County Commissioners shall be named as Additional
Insured on all policies issued to satisfy the above requirements.
Page 18 of 21
VEHICLE LIABILITY
INSURANCE REQUIREMENTS
FOR
CONTRACT
BETWEEN
MONROE COUNTY, FLORIDA
AND
THE HOK PLANNING GROUP
Recognizing that the work governed by this contract requires the use of vehicles, the
Contractor, prior to the commencement of work, shall obtain Vehicle Liability Insurance.
Coverage shall be maintained throughout the life of the contract and include, as a
minimum, liability coverage for:
. Owned, Non-Owned, and Hired Vehicles
The minimum limits acceptable shall be:
$300,000 Combined Single Limit (CSL)
If split limits are provided, the minimum limits acceptable shall be:
$100,000 per Person
$300,000 per Occurrence
$50,000 Property Damage
The Monroe County Board of County Commissioners shall be named as Additional
Insured on all policies issued to satisfy the above requirements.
Page 19 of 21
WORKERS' COMPENSATION
INSURANCE REQUIREMENTS
FOR
CONTRACT
BETWEEN
MONROE COUNTY, FLORIDA
AND
THE HOK PLANNING GROUP
Prior to the commencement of work governed by this contract, the Contractor shall
obtain Workers' Compensation Insurance with limits sufficient to respond to the
applicable state statues.
In addition, the Contractor shall obtain Employers' Liability Insurance with limits of not
less than:
$500,000 Bodily Injury by Accident
$500,000 Bodily Injury by Disease, policy limits
$500,000 Bodily Injury by Disease, each employee
Coverage shall be maintained throughout the entire term of the contract.
Coverage shall be provided by a company or companies authorized to transact
business in the state of Florida.
If the Contractor has been approved by the Florida's Department of Labor, as an
authorized self-insurer, the County shall recognize and honor the Contractor's status.
The Contractor may be required to submit a Letter of Authorization issued by the
Department of Labor and a Certificate of Insurance, providing details on the
Contractor's Excess Insurance Program.
If the Contractor participates in a self-insurance fund, a Certificate of Insurance will be
required. In addition, the Contractor may be required to submit updated financial
statements from the fund upon request from the County.
Page 20 of 21
MONROE COUNTY, FLORIDA
RISK MANAGEMENT
POLICY AND PROCEDURES
CONTRACT ADMINISTRATION
MANUAL
Indemnification and Hold Harmless
for
Other Contractors and Subcontractors
The Contractor covenants and agrees to indemnify and hold harmless Monroe County
Board of County Commissioners from any and all claims for bodily injury (including
death), personal injury, and property damage (including property owned by Monroe
County) and any other losses, damages, and expenses (including attorney's fees) which
arise out of, in connection with, or by reason of services provided by the Contractor or
any of its Subcontractor(s) in any tier, occasioned by the negligence, errors, or other
wrongful act or omission of The Contractor or its Subcontractors in any tier, their
employees, or agents.
In the event the completion of the project (to include the work of others) is delayed or
suspended as a result of the Contractor's failure to purchase or maintain the required
insurance, the Contractor shall indemnify the County from any and all increased
expenses resulting from such delay.
The first ten dollars ($10.00) of remuneration paid to the Contractor is for the
indemnification provided for above.
The extent of liability is in no way limited to, reduced, or lessened by the insurance
requirements contained elsewhere within this agreement.
res
Page 21 of 21