10/16/2002
SERVICE AGREEMENT
THIS AGREEMENT is made and entered into by and between the Board of
County Commissioners of Monroe County, Florida, (hereinafter referred to as ~
"County") andlFlorida International University. \(Hereinafter referred to as "FlU");
The Board of Trustees
WHEREAS, the County has received grant funding from the Florida Department of
State, Division of Library and Information Services, which specifies that monies will be
provided to FlU for cataloging services;
THEREFORE; in consideration of the mutual prormses contained herein, the
parties agree as follows:
1. County shall pay a sum not to exceed $32,000.00 for cataloging services as
described in the grant application "Milemarkers: Linking Keys' History" (attached hereto).
Payment will be made only after FlU submits invoices and support documentation
acceptable to the County's Finance Department.
2. FlU also understands that the grant process through which this funding was
made available requires FlU to submit their payment requests as timely as possible and to
finalize all such requests before the end of the grant period. FlU agrees to submit by
September 20, 2003, all invoices and support documentation as required by the County's
Finance Department rules and policies. FlU shall not be reimbursed nor will FlU's vendors
be paid direcrly for any invoices received by the County after September 30, 2003.
3. FlU shall reimburse County for any audit exceptions identified by County
should the records be audited through the availability and access described in paragraph 5.
.To the extent and the limits set forth in 5768.28, Fla. Stat'\;,-.
4.' FlU covenants and agrees to indemnify and hold harmless Monroe County
Board of County Commissioners from any and all claims for bodily injury (including death),
personal injury, and property damage (including property owned by Monroe County) and
any other losses, damages, and expenses (including attorney's fees) which arise out of, in
connection with, or by reason of the services provided, or other activities and funding
associated with this agreement.
5. FlU shall maintain records pursuant to generally accepted accounting
principles for three (3) years after the grant period and shall permit County and its agents
and employees access to said records at reasonable times.
6. County may terminate this agreement without cause upon providing written
notice to FlU no less than sixty (60) days prior to the event and may terminate for breach
upon providing to FlU notice at least seven (7) days prior to the effective date of the
termination, County shall pay FlU for the work performed as of the time of
7. FlU is an independent contractor and shall disclose any potential conflicts of
interest as defined by Florida Statutes, Chapter 112 and Monroe County Code, Article XXI.
8. FlU warrants that he/she/it has not employed, retained or otherwise had act
on his/her/its behalf any former County officer or employee in violation of Section 2 or
Ordinance No. 10-1990 or any County officer or employee in violation of Section 3 of
Ordinance No. 10-1990. For breach or violation of the provision the County may, at its
discretion terminate this contract without liability and may also, at its discretion, deduct from
the contract or purchase price, or otherwise recover, the full amount of any fee, commission,
percentage, gift, or consideration paid to the former or present County officer or employee.
9. A person or affiliate who has been placed on the convicted vendor list
following a conviction for public entity crime may not submit a bid on a contract to provide
any goods or services to a public entity, may not submit a bid on a contract with a public
entity for the construction or repair of a public building or public work, may not submit bids
on leases of real property to public entity, may not be awarded or perform work as a
contractor, supplier, subcontractor, or consultant under a contract with any public entity,
and may not transact business with any public entity in excess of the threshold amount
provided in Section 287.017, for CATEGORY TWO for a period of 36 months from the
date of being placed on the convicted vendor list.
Board of County Commissioners
of Monroe County
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florida Dapartiuat .f State. Dlvlaloa .f library lad Information Services
LSTA APPLICATION
Application Due: March 15,2002
LIBRARY I OR~TION NAME Monroe County Public Library
..
MAILING ADDRESS 700 Fleming Street, Key West, FL 33040
PHONE # 305-292-3594 SUNCOM # FAX # 305.295-3626
,I t, .
CONTACf PERSON Anne Layton Rice ,.' E-MAIL ADDRESSmcllbadm@mall.state.f1.us
FEID 2B SAMAS AND EO # 59-60007459
CONTRACI'lNG AGENCY NAME Monroe Board of County Commissioners
TYPE (check one):
181 Public CJ K-12 CJ Academic . CJ Multitype Library Consortium LJ Special LJ State Library
j
CATEGORY (check one) ~
CJ Acceu for PenoDl Havinl DlfIlculty Ualnl Libraries
181 Ubrary Technolol)' Connectivity and Services
'PROJECf NAME "Mllemarkera: Unklng K~ys History"
" .
PROJEer 181 New 0, Continulni If continuing, specify year:
LSTA FUNDS REQUESTED $53,092 J ·
PRlORITY# '1 OF' 2 APPLICATIONS SUBl\1rrfED
LIBRARY SERVICE AREA POPULATION 79,589
NUMBER OF: PERSONS TO'BE SERVED BY PROJECf 30,000
TARGETED USER GROUP (Check all that apply)
CJ Children CJ Youth CJ Adults CJ Older Adults
CJ Other, IpecIfy,
181 Mixed
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James Roberts, County Administrator
Typed Name and Slpature ofLlbruj I Ol'ianfzation Director
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Monroe County Public Library
"Milemar1<.ers: Linking Keys History"
NARRA liVE
Introduction
Monroe County, frequently referred to as the Florida Keys, is located at the southern tip of the state.
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1822 and is the "Southernmost" city in the continental u.s.
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Courtesy of Clean Florida Keys, Inc.
The Florida Keys are an elongated, arching chain of nearly 822
low-lying islands, over 120 miles in length, connected by a single
overseas highway. The county seat, Key West, was founded in
Residents of the Keys enjoy tropical waters, exotic vegetation, Southern hospitality, and diverse,
"
historically enriched cultural activities. From the Key West Chamber of Commerce website: "The
island's proximity to Cuba and the Caribbean has molded its history, and continues to influence its
current culture. It has been host to New England sailors, Spanish conquistadors, Bahamian salvagers,
, I'
and Cuban shipwrights. History buffs can spend countless hours learning about the island where real
estate titles issue from the King of Spain, unique architecture that dates back to the mid-eighteen
hundreds, ana Civil and Spanish American war memorabilia abound." (See,
http://www.keywestchamber.comlvisitinfolindex.htm )
Yet, paradise has a hefty price. Monroe County has the highest cost of living in Florida and Key West
ranks as the fourth most expensive housing market in the United States. In sharp contrast, Monroe
County is in the median of state rankings for persons at and below the poverty level. Additionally,
:1
2
Monroe County Public Library
"Milemarkers: Linking Keys History"
14.5% of all children in Monroe Coooty live below the poverty line- the 9th worst COooty in Florida.
These demographics suggest a great divide between upper and lower economic status.
Population density is 80 persons per square mile. Given Monroe Coooty'S shape, COooty services must
recur repeatedly to effectively selVe its 80,000 residents. Even with five library branches, there is a
minimwn span of 20 miles between them
The Monroe Coooty Public Library system is a branch of the COooty'S Community Services division. A
Library Advisory Board, consisting of five Commission-appointed members, meets monthly to
provide counsel concerning all matters relating to the public libraries.
Our mission is to provide th~ resources, services and environment for patrons to pursue their
business, educational and recreational interests/needs. Every Monroe Coooty library provides
child~n's progranuning, full reference services, community outreach projects, public lectures of local
interest, and electronic resources.
The May Hill Russell Public Library in Key West, foooded in 1892, is South Florida'~'oldest public
library and the headquarters branch. Monroe COooty'S five community libraries provide a total of 250
service hours per week Our staff of 37 F1Es selVe 40,090 registered users and provide a collection of
181,600 tides. Volooteers contribute the equivalent of 2.5 F1Es annually. "PeopleCoooters" indicated
over 78,000 patrons during February 2002. Local funding for fiscal year 2001-2002 is $2,000,000.
While we are funded to provide services to the 80,000 residents of the Keys, we also selVe many of the
3 million annual visitors.
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One of the librarys greatest resources is its local history collection. Images in the collection include
photos, negatives and slides dating from the late 1800s. These images nwnber over 13,000. The
3
Monroe County Public Library
"Milemarkers: Linking Keys History"
collection represents people, places and events in Keys' history. Presidential visits, the G.1ban Missile
Gisis, early industries (e.g. pineapple plantations, cigar factories, sponging), natural disasters, famous
authors, infamous criminals and historical landmarks are just a few subjects represented in the
collection.
Singer/ songwriter and author Jimmy Buffett writes this about the library's local history collection:
"This library was a place to pass the days browsing and reading about the old days on this island for
songs I would eventually write."
Utilizing Florida State Historical Records Advisory Board funding, a dBase II database indexing these
images was prepared by his~orian Tom :Hambright in 1994. The indexing includes a title, accession
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number, photographer's name, dimensions, date and donor's name. This finding aid is only available
within the library in paper format.
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Monroe County Public Library
"Milemarkers: Linking Keys History"
Need
Enhanced access is an obvious intention of a digitization project. The provocative questions are: for
whom, and what global value does the project provide?
Unlike anywhere else in the state, Monroe Countyprovides a wealth of diverse and colorful resources.
Over the last five years, more than 150 books have been published about the Keys. This spring, library
lecturers have included local authors Barbara Ehrenreich, Lou Harris (of the Harris Poll), Jean Carper,
Pulitzer prize-winner Alison Lurie, and Judy Blume. A living coral reef, colorful personalities, and an
intriguing history, all blend vith Caribbean and Southern culture.
..
Because of this wealth of resources, demand for primary source materials of Keys history is vast. Last
year, the Library's Local HiStory Department received nearly 600 requests for historical photographic
images. The Library's historian, Tom Hambright, estimates that 85% of these requests are for images
of historical structures and sites. Patrons requesting these images include students (elementary to
doctoral), .authors, scholars, genealogists, reporters, business owners, visitors and f~rs. Requests
are received from walk-ins, telephoned or via mail. Each day, these users of historical images request
digital access to o~ cpllection.
Our target audience for this project is present and future historical researchers. For example, doctoral
students are researching the Hurricane of 1935, scientists are studying the evolution of Keys water
quality through photographs, and our sheriff is collecting memorabilia of past lawmen for a permanent
e~bit. Nearly every day, reporters from the Key W8't Citizen request access to the collection. All of
these patrons are utilizing our historical photograph collection in- house.
6
Monroe County Public library
"Milemarkers: linking Keys History"
The Sheriff of Monroe County, Richard Roth, an avid local historian, is an example of these users
requesting digital access to the collection. He writes, "The Library's collection of primary source
materials is extensive. Providing these resources via the web would enhance our residents' interest in
and understanding of Keys history. It would also increase accessibility to those residents who have
difficulty ~iting the Key West Library."
Writes Randle Fitzgerald, a local author and member of the Women Writers of Key West, "Key West
in particular and the Florida Keys in general are the home of many writers both in fiction and non-
fiction... they will want to know as much as possible about the history of the place they call home. The
primary resource for researclpng this history is the Monroe County Libraries. It is imperative that this
resource is accessible and comp~te... "
Commissioner Merili McCby has selVed as president of the Old Island Restoration Foundation,
Historic Florida Keys Board member, newspaper colurrmist and Gty Commissioner. She writes this
ab~ut the digitization project, "In my positions, I have earned a reputation for historical information. I
have spen~ coundess hours researching the smallest details in my efforts to increase J.ts knowledge.
The hope that I would be able to do my research on a computerized scale has been my wish for many
years... The digitizati~n and computerization of our history will make this colorful past available to
all.. . You are truly expanding the use of our library by these efforts."
The Local History Department is housed at the Key West branch of the library system As illustrated
on the map on page 2, Key West is located over 135 miles from a major U.S. city (Miami) and 101
~s away from the Key Largo library community. Sixty-six percent of Monroe County's population
",
lives over 20 miles from the Library's historical resources. Inaccessibility, in this situation, is extreme.
7
Monroe County Public Library
"Milemarkers: Linking Keys History"
Florida International University and the Florida Center for Library Automation will partner with the
Monroe County Public Library to produce a Publication of Archival Library & Museum Materials
(P ALMM) site of photographs from our collection. Detailed infonnation regarding these innovative
partnerships and P ALMM site specifications follows in the section "Special Considerations for
Digitization Projects."
These P ALMM projects have received national recognition. For example, R~ the E ~ will
soon be part of the Library of Congress' American Memory Project. Florida Heritaff was a December
15, 2000 Scout Report selection (http://scout.cs.wisc.edu/reporUsr/2oo0/scout-001215.html). P ALMM
project homepage use colleotively has been upwards of 3,000 visits per month. A recent survey of
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PALMM sites show that only five titles (or 0.9% of PALMM materials) relating to Monroe County
cultural heritage appear in rqe collection. This disparity is due to geographic limitations.
Yet, while there is an established and eager audience for a digital historical collection, could this project
be leveraged to a wider population? It is the Library's mission to serve the infonnational, educational,
and recreational needs of our county residents. Over 24,000 new residents have migratJd to the Keys
in the past three years. FOl'o/five percent of these new residents are from out-of-state. Their
knowledge of Keys' historical resources is limited.
Through a web exhibit of digitized images, recent residents would be:
. introduced to the historical resources of their new home,
. provided access to primary source materials for further exploration; and,
. welcomed to the services of the public library and :Historic Florida Keys Foundation.
$,
The history of the Keys is as colorful and varied as our islands: pirates and shipwrecks, authors and
anglers, cigars and sponges, WP A and secession. According to the Master Site File maintained by the
8
Florida Department of State's Bureau storie Preservation, there are 445 archaeological sites, 7
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historical bridges, 3 historical cemeteri~;' historical districts, and 2,564 historical structures in
. ed geography, the significance of these sites is largely
Monroe County Public Library
"Milemar1<.ers: Linking Keys History"
unknown to both long-time locals and new residents. There are currently no websites providing an
aggregated presentation of Keys histOri!, ,. re~ources.
OnJanwry 19, 2002, the Florida Dep ,': 1, of Transportation dedicated U.S, I from Key Largo \0
Key West as the newest state scenic higl?way. The Florida Keys Scenic Highway, a fragile thread that
connects our island communities, is Je bf only six roadways to receive this honor. The Keys
community has renewed ~terest and pride in our stretch of U.S. 1 because of its historic, cultural,
The Library maintains an extensive '~4 ection of primary source materials documenting the
10,
con~truction of Flagler's Overseas Railr~ad, the Railroad's demise due to the Hurricane of 1935, and
~
environmental and archeological resour
the s~bs~queflt evolution of the Overseas Highway (U.S. 1) to present. Federal, state and locally
designated historical sites dot ~~e Highway,
Milemarkers, starting at MM110 m Key Largo and
ending at MMO in front of the newly restored County
Courthouse in Key West, are used to designate
location. For example: our Islamorada branch library, a
ColI'tesV Florida state Archives
candidate for the National Register of Historic Places, was built in 1936 by the WP A as a schoolhouse
an, d hurricane shelter, ,and is located attt,','~,l 81.5 Bayside. For Monroe County residents, the Florida
11;,1
, Keys Scenic Highway provides a familiaii j erne for a website exhibit and an abundant springboard for
digitization of related primary source ph~t6graphs.
l
9
Monroe County Public Library
"Milemarkers: Linking Keys History"
The Digital Librazy Collection of the New York Public Librazy has a similar virtual tour exhibit. "A
Hudson River Portrait" traces the 138-mile River's route during the 1840s.
(http://www2.nypl.org/home/Hudson/index.html) Frequent library digitization speaker, Larry Neal created
a virtual walk down Main Street of Rochester Hills, New York using early 1900's postcards,
(http://h istory ,rh pl. org/)
Writes the Executive Director of Oean Florida Keys, the initiating agency for the Scenic Highway,
"After our volunteers and staff worked so hard on the Florida Keys Overseas Heritage Trail and US 1
Scenic Highway Projects, we have a special appreciation for the value of the Monroe County Library's
local history collection. 1bis was an important resource for us in accomplishing the successful
I
outcome of both programs. Sl!tce the major goal of this project is to make the county's historical
resources more accessible to all- we are enthusiastic supporters. The "Milemarkers" virtual exhibit
'~
coupl~d with the searchable database of images will help to increase the interest and use of these
unjque materials. The grant will make it easier for both professional and novice researchers to find
information and data on the remarkable Florida Keys."
J '
The virtual roadtrip, "Milemarkers" would be an interactive, online exhibit of approximately 60
historical photogra~hs linked to intetpretive content provided by the Historic Florida Keys
Foundation. The P ALMM site would provide a searchable database of 800 historical photographic
images with full MARC records. These sites would complement one another and be directly linked
through banners and buttons.
4tly, the skills staff wOuld attain through this project would allow unprecedented collaboration with
",1,
other librazy digitization projects. Administrators of PALMM's Florida Heritage and Aerial
Photography projects have expressed interest to include 1800's court records and maps from our
10
Monroe County Public Library
"Milemarkers: Linking Keys History"
archives. Everglades Digital Library project managers would welcome images from our sea captain's
diaIy collection. We would eagerly participate in these and other projects if staff possessed the
necessary technical skills.
The unmet needs that this project would remedy are:
. geographic inaccessibility to the librarYs primary source materials
. public's lack of awareness of the librarYs historical resources
. recent residents' lack of knowledge of Monroe County's history.
Foreseen outcomes for this project would be:
1) the primary target population would be provided digital access to pnmary source materials
geographically inaccessible to them,
j
2) recent residents would be introduced to the richness of the Keys' historical resources, and;
~
3) staff would develop technical skills to accomplish this digitization project and to contribute to
similar projects in Florida.
,
The title of this grant "Milemarkers: Linking Keys HistorY' and its pmpose reflects a commitment to
the Library's mission: To serve as a vital link between our various communities. Likewise, the 2002
Library Plan if5erriJ:e states as goals: "To begin a long-term project of improving access"~o some of the
specialized materials in our local history collection," and "The Library will conbue to form
Community partnerships, to their mutual advantages-financial support from the communities and
expansion of library services... will create a two-way avenue of progress."
Special considerations for digitization projects
Images in the local history collection include photos, negatives and slides dating from the late 1800s.
These images number 9ver 13,000. The collection represents people, places and events in Keys'
I/;
~tory. Presidential visits, the G1ban Missile Oisis, early industries (e.g. pineapple plantations, cigar
11
Monroe County Public Library
"Milemarkers: Linking Keys History"
,~,
,If
factories, sponging), natural disasters, fam authors, infamous criminals and historical landmarks are
"I I
just a few subjects represented in the colle
Utilizing Florida State Historical Records Advisory Board funding, a dBase II database indexing these
images was prepared by historian Tom t" right in 1994, The indexing includes a title, accession
number, photographer's name, date, dime" ions and donor's name. TIlls finding aid is only available
within the library in paper format.
Approximately 800 images would be identif1ed for scanning during the grant period. To meet patron
demand, these images would be primarily of historic landmarks and events. These images are in good
condition stored in the librar)rvault. Of p 'cular interest are images of:
~
. Hurricane of 1935
. WPAconstruction ~l
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. Indian Key (1830's Dade Co. seat) ,,'
. over 2,500 historic buildings in Key West
. Lighthouses
. Ft. Jefferson and the Dry Tortugas
. Lignum Vitae Key (pioneer settlement)
. Pigeon Key work camp
. Construction of Flagler's East Coast
Railroad
} .
Selection ~f the images to digitize will i:based on the "Checklist for Evaluation" pnblished in the
Northeast Document Consetvation Center's HarxlJxxk for Digjtal Prrjaxs. Gi.teria for selection of
material to be digitized include: Is the material restricted by donor, copyright or privacy rights? Has the
material been digitized by another organization (e.g. Florida Memory Project, Library of Congress)? Is
it authentic, accurate and well documented? Does it have visual or evidential value? Most importantly,
does the material pertain to the project goals?
!'i
Mally images in the collection are within public domain, or will be as of January 2003. At the recent
School for Scanning held in Delray Beach, the Visual Resources Association's Copy Photograph
12
Monroe County Public Library
"Milemarkers: Linking Keys History"
"Computator" was recommended by Peter Hirtle of Cornell University for evaluating visual works for
public domain and fair use issues. This test will be used for all materials published or created after
1923. (See http://www.vraweb.org/computatorlwelcome.htmQ
Hardware purchased for this grant includes a scanner, scanning! editing PC, monitor, and printer.
Specifications for the PC and monitor equipment are based on American Library Association's Library
Technology Report. "Imaging for Libraries and Information Centers." Scanner and image editing software
specifications are based on recommendations by Erich Kesse of the Digital Library Center at the
University of Florida.
Master lffiage files will be created usmg
uncompressed TIFF 6.0 format. Scans will be scaled
to 100% of source document dimensions. Scanning
software will be calibrated to standard RGB palate,
, Bit-depth and DPI will be based on the source
Courtesy Florida State Archives " ,
document and for intended uses. (The budgeted Microtek 9600XL is a 36-bit, nxlAIN-compliant
scanner delivering 9600dpi x 9600dpi interpolated resolution.) Equipment calibration and image
quality control_ practices will be based on Cornell University's Digital Imaging Tutorial. (See
http://WWW.library.comell.edulpreservationllutonavcontents.htmQ Derivative ]pEG images for Web
delivery will be created at no greater than 15% compression.
Cataloging for the scanned images will be full MARC records. Records will be prepared in NOnS and
s.t!.bmitted to OCLC via the State University System's WebLUIS. See PALM1'vf's Cataloging and Access
Guidelines at http://www.lib.usf.edul-jmichaelltfcager/CAGERGuidelines.html.
13
Monroe County Public Library
"Milemarkers: Linking Keys History"
In IMlS's "A Framework of Guidance for Building Good Digital Collections", the authors provide
the following principle: "A good object is persistent... it will remain accessible over time despite
changing technologies." Master TIFF files will be archived offline at Fa.A, and JPE G service copies
will be stored on FaA's Digital Library server. FaA's strategy is to maintain images and metadata in
non-propIj.etary formats, thus facilitating migration to evolving formats and media. FaA is equipped
to load, store, and navigate digital images using bibliographic search software and 239.50 client and
server facilities as well as provide long-term archival storage.
~
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Monroe County Public Library
"Milemarkers: Linking Keys History"
Inputs
Partnerships
Providing a diversity of information resources from a diverse, urban, multicampus public university
setting since 1972, Florida International University Libraries share commitments to public setvice
and the pursuit of knowledge with Florida International University in its entirety ("Mission Statement,"
FlU Fcu:tbaie, 2000-2001). The Libraries also aim to provide leadership in designing mechanisms and
processes for information delivery and developing user interfaces using current information
technology (L ibrary M issm Statelrent, 1998).
I
..
Major steps towards dual goals of community involvement and technological innovation include
participation in State University System (5US) of Florida digital library projects, also known as
PALMM (Publication of Archival, Library & Museum Materials) programs, such as the Florida
Heritage Collection, Reclaiming the Everglades, and the forthcoming Miami Gty Archives. PALMM
collections may involve a single 5US institution, multiple 50s institutions, or a combpiation of SOS
and non-50s participants. A P ALMM collectio~ must involve at least one SOS institution and agree to
follow guidelines for the quality of digital content and for website design (Alutt PALMM:
http://palmrn.fcla.edu/about.html). 5ince 1998, FlU Libraries have selected and cataloged materials,
perfonned or outsourced digitization of these items, and created structural metadata for P ALMM
collections.
P ALMM programs are 'fundamentally supported by the Florida Center for Library Automation
$.
(Fa.A). In addition to running the library management system and online catalogs of the state
university libraries, "FaA provides setvices to support the delivery of digital content to the university
15
Monroe County Public Library
"Milemarkers: Linking Keys History"
community and the state." (FaA Di?Jtal Library Sen.ices: http://www.fcla.edu/dlini/dlinipg.htmi). FaA is
equipped to load, store, and navigate digital images using bibliographic search software and 239.50
client and server facilities as well as provide long-term archival storage.
P ALMM projects have received national recognition. From a recent Internet Scout Report: "P ALMM
already serves as a powerful... tool for research into topics of Floridean (sic) history and geography."
During the first six months of 2001, 42,546 PALMM table of contents, PDF and ]pEG pages were
viewed.
Historic Florida Keys Foundation is a non-profit orgaruzatlon that advocates for historic
preservation in the Florida Keys. This is the only historic organization with a county-wide service area.
,j
Their mission extends to the general public and includes the dissemination of information about
historic sites, persons, places, events and times pertaining to Florida history.
SffJff
. Libnuy Administrator, Anne Layton ~ will serve as the Grant Project Lead, thting reports,
overseeing expenditures, coordinating witli partners and contract vendors, publicizing the grant
and website. She will also serve on the selection team and scanning team for the project. Using
P ALMM guidelines and templates, she will create the P ALMM website incorporating Monroe
County branding. The selection team will choose items for inclusion in the project, and assign
thematic, timeline and specialized geographic headings for items. Selection criteria are discussed in
the Action Plan section of this application.
11;
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. Historian Tom Hambright will serve on the selection team for the project and provide keywords
for the P ALMM site.
16
Monroe County Public Library
"Milemarkers: Linking Keys History"
. Islamorada Branch Manager, Jim Qupper, will seIVe on the selection team and scanning team for
the project
. Historic Florida Keys Foundation staff will seIVe on the selection team, write descriptive copy
about historic sites, and fund hosting for the web exhibit.
. Florida International University Government Documents Librarian, Megan Waters, will provide
assistance with basic scanning instruction, image quality control, will select, train and supervise an
in-house cataloger for the project, and coordinate with FaA for the PALMM site. FlU
Cataloging Librarian, Sue Wartzok will develop a MARC record template for data entry, train the
,
contract cataloger on th~ NOnS system, and troubleshoot cataloging issues. FlU Special
Collections Librarian, Vicki Silvera will provide 208 hours for advising the selection team,
surveying and evaluaoog the local history collection, and providing preseIVation recommendations
and procedures.
. FaA staff will load, store and maintain image files, and provide indexing thro"fgh the MARC
records created by the contract cataloger. -An online survey will be created for users' comments
and suggestions. Place names from the "Keynames" index (see below) will be imported into
thesa~ publishing software and made available as a brows able database online, linked from the
P ALMM website.
. County Information Services staff approves purchase of equipment and software. They then place
. orders and install the equipment! software.
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17
Monroe County Public Library
"Milemarkers: Linking Keys History"
Servers
The FQ.A!P ALMM servers are tremendous resources for this project. Service copies of images will
be stored and served online and master TIFF images will be stored and maintained by FaA in
accordance with national digital archive standards.
The Public Library's Bill & Melinda Gates Foundation grant provided a Gateway NS-7200 content
server. It has an 18GB hard drive that could accommodate local storage of image files. It would be
connected to an archival quality printer.
Hardware
Hardware requested for this g.,ant includes a scanner, scanning pc, and image editing pc, monitor,
and printer. Specifications for the Pes and monitor equipment are based on American Library
Association's Library Tr:xhrxJagy Report. "Imaging for Libraries and Information Centers." Scanner and
image editing software specifications are based on recommendations by Erich Kesse of the Digital
Library Center at the University of Florida.
J \
"Keynames"
"Keynames: Names, of the Islands in the Florida Keys" was compiled by Islamorada Public Library
Branch Manager Jim Oupper. Listings are included for more than 600 place names, both historic and
modem. It is a compilation of every place name for islands or keys in the Florida Keys. Mr. Oupper
compiled this information from hundreds of maps and charts dating from the 1700's to the present as
well as sea logs, newspaper articles and government reports. While the place names are organized
II;
~phabetically, extensive cross-referencing, dates of first usage, approximate geographic location and a
brief history of each key is provided. This information will be imported into thesaurus publishing
18
Monroe County Public Library
"Milemarkers: Linking Keys History"
software and made available as a brows able database online, linked from the P ALMM website. Users
will be able to look up and relate both current and historical place names, and use these as search
terms for the photograph collection
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Monroe County Public Library
"Milemarkers: Linking Keys History"
Action Plan
Project Activities
. Upon notification of avvard, prelirninaIy procedures for equipment and software purchases will be
initiated by the GIant Project Lead through the LibrazYs Business Office. These procedures
include soliciting quotes and providing Requests for Purchase to the umnty Information Services
Department for approval.
. Upon notification of avvard, the selection team will meet to produce a collection selection fonn.
'This form will be based on the "Cbecklist for Evaluation" published in the Northeast Document
Conservation Center's HarxllxxJe far Di?jtal Prqats.
..
. The grant avvard will be publicized by the Grant Project Lead. Press releases will be provided to
al) Keys' newspapers and radio stations. A banner announcement will appear on the LibrazYs
homepage.
. At O:ctober 1, or once the grant agreement has been signed by both parties, pu~ase orders for
the equipment will be initiated by the Grant Project Lead through the LibrazYs Business Office.
. The Selection Team will begin selection of material for digitization. They will also aSSign
thematic, tirneline and specialized geographic headings for items. Selection will continue from
October through April.
. Project partner, FlU, will advertise and select the P ALMM project contract cataloger.
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Monroe County Public Library
"Milemarkers: Linking Keys History"
. Grant partner, Historic Florida Keys Foundation (HFKF) 'Will begin writing copy for the
"Milemarkers" website in October. Cmnpletion of writing scheduled for mid-November.
. Upon receipt, equipment and software 'Will be installed by County Information Services' staff.
. The Grant Project Lead 'Will ,select the "Milemarkers" website designer. Selection 'Will be based
on Monroe County and state purchasing procedures.
. FlU librarian and contract trainer 'Will provide scanning and image editing training for the
Scanning Team before the end of November. Instruction 'Will include administrative metadata
elements encoded in th~ TIFF image files.
~
. The Scanning Team 'Will scan materials recommended by the selection team. These images 'Will
be provided to FlU embedded with administrative metaelata and referenced with local keywords.
A minimum of 200 items to be scanned by March 15. By the project end elate, over 800 items 'Will
be scanned.
r
Milematker I: By December 1, all equipment and software will be installed and scan team will
be trained on their operation. Scanning will commence based on evaluation by selection team.
. FlU, Will train contract cataloger for the P ALMM project.
. "Milemarkers" web exhibit copy (written by HFKF) and preliminary images 'Will be provided to
the website design contractor by the Grant Project Lead. The website 'Will debut March 18.
$
21
Monroe County Public Library
"Milemarkers: Linking Keys History"
. Catalog contractor, under supervision of FlU staff, creates MARC records from scanned images.
The metadata will comply with MARC and 239.50 standards for interoperability. FlU staff will
forward images and metadata to Fa..A Cataloging will continue until project end.
. Grant Project Lead will design P ALMM site following approved guidelines.
. Fa..A will create an online sUlVey for P ALMM users' conunents and suggestions.
. Fa..A mounts images and metadata on Digital Library Server, February through project end.
. Grant Project Lead will prepare mid-year report for April 1 deadline.
. "Milemarker" exhibit webs1te and P ALMM prototype websites will debut March 18, 2003. They
will be unveiled by the, Library Director during the annual joint meeting of the Library Advisory
Board, Board of County Commissioners and the Friends of the Library groups.
Milemarker II: By March 18, prototype websites will be launched, publicity "efforts will be
launchec,l and mid-year report will be in production.
, .
. Grant Project Lead and HFKF will partner to provide speaking engagements to Rotary, 2oma,
~rs of Conunerce and other community organizations. (More details in the following
Publicity section.)
. Scanning team, contract cataloger, FlU and FaA continue to contribute to P ALMM site until
project ends.
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22
Monroe County Public Library
"Milemarkers: Linking Keys History"
. Grant Project Lead will gather evaluation measures (number of website hits, comments, number
of downloads) and online sUIVey responses from FC1A and "Milemarkers" website contractor.
Milemamer III: By September 30, 800 images will be scanned and cataloged. The
"Milemamers" exhibit website will be promoted. The P ALMM site will be fully operational.
~
, .
11;
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23
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Monroe County Public Library
"Milemarkers: Linking Keys History"
PublUity
The purpose of aggressive advocacy and promotion of the Milernarkers grant would be to develop
interest for future sustainability of the program. Press releases would appear throughout the project
year. Towards the middle-to-end of the project year, speaking engagements (described below) would
be scheduled by the Library Administrator to introduce the project, present pertinent statistics, display
the websites and make a case for continued, community funding.
The local newspapers that serve the Florida Keys have a combined circulation of 61,500 subscribers.
These newspapers have consistendy provided excellent library event coverage. A local radio station
hosts a "Morning Magazine'~ program reaching 21,000 daily listeners. These mediums would promote
"
this special project throughout the Keys.
"
The Monroe County Tourist Development Council, Monroe Council of the Arts, and Chambers of
Commerce would be approached to provide links through their websites to the P ALMM and
Milernarkers site.
~ .
Additionally, public librarians are frequendy asked to discuss library programs, special events and
issues at local civic, fraternal and business organization functions. Examples of these groups include:
several Ro~ Oubs, Key West Business Guild, two Zonta International Oubs, Women's Oubs, and
nwnerous Cbambers of Commerce. The Library Administrator, Historian and Historic Florida Keys
Foundation staff would approach all of these groups for speaking dates.
11;
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Monroe County Public Library
"Milemarkers: Linking Keys History"
Sustainability
Digitization and cataloging of 800 photographic images is a goal for the grant term. This collection
represents a meaningful corpus of materials, but is by no means a stopping point. Library
administration is committed to continue this project for many years to follow. Staff time "Will be
allocated for continued evaluation of the collection and scanning of images. Additionally, over 1,000
photographic images are donated to the library annually. These images would be considered for future
scanning as they are donated and indexed.
Purchased equipment will have 3-year -warranties. FaA has applied for IMlS funding for continued
development of a digital <l.fChive facility. Future library funding will provide for any FaA server
~
maintenance costs. Historic Florida Keys Foundation Board intends to continue funding of the
"Mlernarkers" website.
We are providing an 84% match for this grant. Our partners are truly stakeholders in the grant's
success. These commitments raise the bar for this, and future, Monroe County technol<?gy initiatives.
, '
tI;
~...
26
El.IXET
SALARES & SEN:RTS (Ftsiticn Title) F.TE
(JIll saaies to re IBd fTanfa:leral a ~ so..rces)
Utray /lctriristrcta 0.38
E3er.dits fa" Utray /lctriristrcta
RU UI:Jai8'l-A'"qErl axmraa 0.20
E3er.dits fa" RU Ul:Jaial
RU UI:Jaicn-CctaoJrg CXl1SlJtat 0.05
E3er.dits fa" F:1U Ul:Jaial
RU UI:Jai~a Cdledicns QrsJt 0.10
E3er.dits fa" RU Ulmial
FQA Ul:Jaial 0.05
E3er.dits fa" FQA Ul:Jaial
Utray Bcrd11v'a1cg:r 0.05
E3er.dits fa" Bcrd11v'a1cg:r
lOTPLSOl..PAES.,..... 0.........0.........,...
cx:MRACJUAL5ERlIICES (Ust a:d1 vam)
RLJ.-.cctaoJrg SEI'.1res j
Wb emot dasigs ,.
Wb tmirg
lOTPL c:x::.N'TRAC11J SERJ1CES . 0 . . . . . 0 . . . . . . .
U8RARYMA~
lOTPLUBRARY'MA.lmPlS..............,.... .
SlFPlJES(~)
Ainta'" ca1ri~ (3 sa roa & lied<)
.Ardiva rrette ~ (Zl> sI1Em tcta)
lOTPL SLmJESo..........,.......,.... .0'....
~\nEl-......................................
E'Q.IPrB<<
&:cnirg~cnsn:t i~tirg R); (2)
&:cnirg~cn rralta
S::a'ne" -Madek oox:oo..
lOTPL E<lJFf\iBIiT. . . . .. . . . .. . . . . . . , . . . . . . . 0 ..
~(~)
Fh:ta!;tq:l6.0 &tlvae (2Iicmses)
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.Ardiva-q..aity pinta'"
1qPL O11-ffi.,. 0...'.' _.. .'. 0 _....'.0.........
",
TOTAL........u.............................. .
LSTA
LOCAI../STAlE
IV'ATCH
$)
16,478
2,463
6,700
1,843
3,cro
825
5,$1
1,535
2,529
f:JJ1
1,S28
200
$43, T18
32,cro
5,fOO
o
$37,fOO
$)
00
100
$220
$3,197 $)
6,00:> 0
3,cro 0
1,075 0
$10,675 $)
420 0
1cm 0
9Xl 0
$1,fOO $)
Monroe County Public Library
"Milemarkers: Linking Keys History"
o
o
700
$700
$)
o
o
$)
~ .
$53,002 + $44,478 = $97,500
27
Monroe County Public Library
"Milemarkers: Linking Keys History"
Budget Narrative
Salaries
. Grant Project Lead Anne Layton Rice 'Wi.ll provide at least 780 hours of image selection,
scanning, and editing. Also included are hours for project management and report writing for this
grant. Her salary and benefits are calculated at $21. 13/hour salary + 7.65% for FICA and 7.3% for
retirement.
. FlU Government Documents Librarian, Megan Waters 'Wi.ll provide 416 hours for basic
scanning instruction, image quality control, and 'Wi.ll select, train and supervise an in- house
cataloger for the project, and coordinate with FaA for the P ALMM site. Her salary is calculated
at $16.10/hour salary x Q.275 benefits.
"
. FlU Cataloging Librarian, Sue Wartzok'Wi.ll provide 104 hours to develop a MARC record
template for data entry, train the contract cataloger on the Nons system, and troubleshoot
,
cataloging issues. Her salary is calculated at $28.85/hour salary x 0.275 benefits.
.
FlU Special Collections Librarian, Vicki Silvera 'Wi.ll provide 208 hours for advising the
selection team, surveying and evaluating the local history collection, and providing preseIVation
reco~ndations and procedures. Her salary is calculated at $26.83/hour salary x 0~75 benefits.
. Jim Oupper, Islamorada Branch Manager, 'Wi.ll provide 100 hours on the selection and scanning
teams for the project. His salary is calculated at $19.28/hour salary + 7.65% for FICA and 7.3%
for retirement. '
. FQA Librarian 'Wi.ll provide 104 hours for conversion of "Keynames" geographic index into
thesaurus publishing software, image loading, management of search and display software, website
review and editing, creation of online survey, and review of MARC records. Salary is calculated at
$24.32/hour x 0.24 benefits.
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Monroe County Public Library
"Milemarkers: Linking Keys History"
Ontrf1l1:tltl1 Senia5
. FIU cataloger ($32,000) was calculated based on a current rare book project contractor working
for hire. The cataloger'Wi.ll create MARQ records from scanned images. The metadata 'Wi.ll comply
with MARC and 239.50 standards for troperability,
. The Web designer ($5,500) 'Wi.ll design die "Milemarkers" virtual roadtrip exhibit. The contract 'Wi.ll
include splash screen, dynamic display of photos and a database administrative interface to allow
easy add! modify/ delete of all dynamic content and photos. The quote was provided by Essential
Network Solutions. Their portfolio can be seen at http://www.ensusa.com/.
. Essential Network Solutions also provided a quote of $700 for hosting the "Milemarkers" exhibit
j
from March through the gtcylt term.
S uppliRs
Supplies include six printer cartridges, three each of black and color ($60), and archival-quality paper
($120) for the archival printer specified below.
Traui
l \
One trip for advanced scanning and image-editing training by Digital Library Center's Erich Kesse:
Roundtrip mileage, Gainesville to Orlando airport
Roundtrip airfare; Orlando to Key West
.
Per diem, state rate, for 3 days
Hotel, 3 nights
Airport parking, 4 days @ $12/day
$78.00
$475.00
$63.00
$195.00
$48.00
Total $859
Six, three-day trips for b~ic scanning, consultation and project management for FIU Librarian Megan
Ii;
Waters and Grant Project Lead, Anne Layton Rice. Two, three-day trips for Special Collections
Librarian Vicki Silvera:
29
Monroe County Public Library
"Milemarkers: Linking Keys History"
Roundtrip mileage, Miami-Key West
Per Diem, state rate, for 3 days
Hotel, 2 nights
$99.00
$63.00
$130.00
Per trip = $292
X 8 trips =$2,388
E quiprrmt
. The Microtek Lab Scanmaker 9600XL ($1,075) is the proposed scanner for museum-quality
images. It features 36-bit, 9600dpi x 9600dpi interpolated resolution with color calibration
controls.
. A Dell Latitude ano ($3,300 each) would operate as a scanning workstation; the other would be
used for image-editing hardware. Per digitization guidelines, the workstations would provide
l.13Ghz processing, 512MB of memory, 32MB video RAM, a 40GB hard drive and an intemal
"
Q)/DVD recorder.
. Most important for ~ge editing, a monitor must provide flexibility and controls. The Eizo
N~o FlexScan U71 ($3,000) provides 1600 x 120o.line resolution at 85 Hz refresh rate with on-
screen color and image settings. The FlexScan's flat-panel display would decrease image distortion.
'This monitor would be used with the image-editing workstation. Both PC Wa:k and Federal
Carputer Wa:k magazines gave this monitor a stellar rating. l \
Oher
The EPSON Stylus Photo 2000P ink jet printer ($900) produces true archival photographic prints. It
would connect with the Gates content seIVer to provide in-house prints of digitized images. Two
licenses of Adobe Photos hop 6.0 ($420) would be purchased for image editing. This price quote is
from Software House ,International's educational pricing catalog. Three ElementK Design and
$,
Production training, modules ($1,080) are budgeted. This training library features six levels of
PhotoS hop instruction from Basic to Advanced.
30
, Partnership Agreement
Library Services and Technology Ad Grant
AD ap-eemeDt abould be ~mpletecl betWeeu the library and each partner. If another agreement or
contract II alreadym place, it caD be lubstituted for this form u long u the conditions listed below are
included.
UbrarylOrpnl7'JltioD Name: Monroe County Public Library
PartDeriq Alene)' Nam~ . Historic Florl~ Keys Foundation
, ,
Partner !rfal1lnl AcldraI: Old City Hall, 510 Greene street, Key West, FL 33040
Project Name: "Mllemarkers: Unklng Florida Keys History"
We, the undenlped apoee to provide the followfDl pJ'Olr8IDS, services, or activities:
Support of IIonroe County PublIc Ubrary'1 dlgltlDtlon and web exhibit project. "Mllemarkers." We agree to
provide Int8r'pNtIve content to accompany the photographa on the webalte. Aa flnanclaJ support of the project
we agree to c:ontrKt for web boating of the .ate at a cost of approximately $700.00 yearly.
j
H1atorIc florida Keys Foundation" a non-profIt organization that advocates for hlstortc preservation In the
~ KeyL :....-"'-" ':,": ~'.._"', :.
Wt far1ber acne to eada oItbe foDowlDa:
. 0 To impltl',ulJftt tho project ~,~ in tho project application and any project revisions.
o If the partDa' arv';'PJItion ila faith-bUod commtmity org,mi'PJltion, that the support received through the project will
DOt be UIod far reUaioua or aectariaD purpoIClI. ",
o That tbDdI or ICII'YiceI roceiwd wiD be usocJ in accordance wi1h the application and any J~cable laws and
rep1tmOUI
o Servk:eI wiD be provided It DO cbarp IUd will be
:=- ~~ -""
Sigru1tn"O of ADIhorizod u1nry Official
JIIDtlI Roberts
Name of ADIhorizod Libnry Official
(priII& ell' t)'pO)
Mompc ComIty }.mmmaratCr
:JJJG~
London
N~~ADIhorizodPmm~Offici&
(prim ell' type)
Executive Director
~of~_om~
i 2~
Partnenbip Agreement
Llbrarys.mca aiid Technology Act Grant
AD ~_ 1130aJdbe colIIP~tW. ~ tP.JJbrary .w each partll.r. U another qreement or
ccmtrad II aInac17 .~' pee,." CID .. iuhatltllfed fOr. thII fonD u. Joq u the conditloDl lilted below are
1Ddqded. ' . , " . '. '
LIhru1/OJp~'zI~ Name: Monro. .Counw PubUo Ubrary
PI.I'tIIerfq APaqNaml: ~ Cctet for Library Automation
PartDa' M~""'I ~* . .2002, NW 13~Sti,eot.Sto. 32Q, Oaineaville FL 32609
ProJed Name: -MDemark.rt: UnkinD 1Cey8' Hlatory"
WI, thl1mCIcniped III'" to provlde'tIle foJIowJq prqrama, .emea, or aetnitia:
1. To holt the ,coll.ctlon of W...coelJlbl. JPEO Imagl. for the Mllemarkers project.
2. To archive m.... TIFF 11M;.. ~at.~ by the project.
3. To IUpport MARC catalogIng record. for theaelmag.' and Index them for online retrieval.
4. To provide. the uae of tmagen.,n.Qatlon IOftw"e and Z39.50 gateway oapabllities.
. ," " .
5. To make place nama from the Keynamel Index avaIlable online through ~'.'UN' software.
8. To ere.. ~ onUn'lUI'Vev toaollclt PALMM usera' comments and suggestions.
.~
w. futbar ...tDlIda "till foIknrIIp
I
. . Q , To mwl_~-.~J.' pn~ 111 tho FOJcct applicaCiOD and my proj~ nvlsions.
a IftbtpatDCwpwlfttf",., ia'~DaM'~Mllftjty.orvnJ-..tfoa. thattbe lUppOrtrec;cived throuih the proje<:t
wm"bI_,b'nJ'aJ*ClI___~ 1\
o . That!imdacr wricu IIOIl\'ecS wiU "-. III accan!ance with the application and any applicabIo Laws and
Itpl...w.a . .
,D ~1l.cbuplllhllJlbe '.
~....-ot~--u-i~
James IcbeIU
NIZDI of ADthcrizId LIInry.01!Ioial
_or",,)
Mcmoe Co. ,,""',,"wMttM
em.
omcial
nIO~~LIInry~
Dee
lama P. Corey
.Nam8 of Authorized Parmer Official
(pfDt CI' t1PC)
Dlrcctor, Florida Center rei' U1nzy
Avt=U1oa.
l'lIIe tt1 r 1'IIlDer Ofliclll
;i./~ o.t
Partnenhip A~eement
Library Services and Technology Act Grant
AD acnemat aIaoaJd be COD1pletecl betweaa tbe Ubrary aDd each partner. U aDother aueemtllt or
eoatnct II already III place, It cI.II be lubstUutecl Cor this form u long u the condition. listed I .elow are
lDduded.
Llbrary/Orpnl7.tldo. Name: Moaroe COWley PubUc LIbrary
PartDerIq AplaC1~ame: J"ttolida IDtautloual UDlnnlty, GRCn Ubnry
PIIUa' ~.m"l Addras: GL, UDlYen1ty hrk, 11100 S.W.I" St., Miami, FL 33199
Project Name: "MDemarken: I )nldQI Florida Keya History"
We, the undenlped .1"' 1(1 provlcle the CoUowIDl programs, services, or activities:
Spedab C..~wIIl Wp 1IIn'1lJ'" ~ ICIIcted uddval pIIo_ at MolU"OC COUllty PubUe UbIV)' aD. adviK 00
pnsemdSoII poIIq ad pneed1In.
C-"~ DepI. wID..... a M.UtC nconJ .pl.tf for data aatr)'. traba die CODtrad cataJoecr iD Nons, IJ d provide
........................ _ c...".. --.' . .
Ge9t. Ph ..........-.t.. will ~.wIM '-ac IP"'-' Iaatncdoa, Imap qaaUcy coatroJ, UaboD wftb FCIA. lad .apcrvi! ': the CODtnct
CltlllCa'II no. ,j
~~"."""~fol~
. ., To ~thc project &1 preseated iD the project application IUd any project revisions..
o 1f1be patDcr orpidfttWt :.. I fa11b-bucd comMunIty orpnizatkm, that the suppon received through 'i Ie project
wiD DOt be uN lor rwli&fOtll or ~ pwpoIIL
o TUt t\mds or ICrYica rcce:vcd will be UICd in aecordaDce with the application and any ~licab1e law and
~1.~, ~ '
o SIrrica will be pvrided It DO cbui.1Dd ~ be available to the target population.
=-./:. ~-c..a., ~ '~~
Sirtl1" af~n~ ~ 9fficia1 . of AJltltnrized Putner Official
..J;!!mes.Roberts
Laurence Miller
Name of Authorized Partner Official
(priIIc on)'p')
Executive Director of'FIU Libraries
Title of Authorized Partner Official
Karch 7. 2002
Dale
Name or AuIbarized Lihmy om.;1aJ
(pDIww->
Monroe. Count\t.~A~ministrator
~~~~
Ms. ~'1VMn Rice
Lilxuy~
Moaroe Couuty Public Lilxuy
700 Flfmi"C Street
Key West, FL 33040
f t, .
Dear Ms. RiCe:
I am writing this letter in support of the grant application, "Milemarkers: Linking Keys
History.. '
Key West in ~ and the Florida Keys in general are the home of many writers both in
fiction and non-fiction. 1'bq mi&bt have come here because of the writing mystique
iniaaIly. but u writers. evemuaIlytbq~ want to write about their own surrotmtiinv, as a
primaly or IeCOno'7 ~n, and aboUt the peo~ who live in the Keys. A:s writers, they
will want to bow u much u pcmible about the. ry of the place they now call home.
"
The primazr resource for resean:bing this bisto1y is the Monroe County u:braries. It is
~tdive thanbis resource is accessn,le and complete otherwise your budoing and veteran
authors will F to.1notber location and evayone will lose.
The second reason I .suppozt this ~ is to prevent losing any more of the history and
foIkboe of 'IDe Floiida KeyJr Many of our local historians and oral stOrytellers are getting
c*:Ia' and some of them We have lost without capturing their memories for students and
WIiIm. 11Us histozy'is CODe forever, and it frigJ,r.ens me that we will con~. to lose more
before we are able to rec:on:l it. I
I am ~this letter to urge the graot ,Aminim-ators of the Library Services &: T ecbnology
Aa. fJ.SfAJ to atrOD&l1 consider your appliC2f'ion and award this grant to the Monroe
rn.mtv ~ SO ~ 'inlri"g Keys History" can become a reality and everyone
~ ..-
SiDcerely.
~~
M. Randle Piaprald
$ )A,..,.,lvr of the Women W1itet'. Collective
)A,..,.,lvr of the Women Wlitcn of Key West
PLOIUDA
KB!S IXCL
P.O. Box 1m.. Key west. FL 33041-1528
Tel: 3Q5.ZM.3781 · Fax: 305-296-6132
EmaD;. KeyaBeautyoaoLcom · Home Page: www.KeysBeauty.org
March 7, 2002
Ms. Anne Layton RIce
LIbrary AdmInlatrator
Monroe County PublIc Ubrary
700 FlemIng Street
KayWeat. FL~
Dear Us. RIce:
"
On behalf or the Board of DIredora of Clean Florida Keys we are pleased to support the
grant application, ~: UnkIng Key. Hiatory.- After our volunteers and staff
worked 10 hard on.the FIorIdaKeYl Overseas Heritage Trail and US 1 Scenic Highway
ProjectI,WI have alp8Clal appreciation for the value of the Monroe County Ubrary's local
history collection. ThII 'fIJI an Important' resource for us In accomplishing the successful
outcome of both progr8ms. " .
Since the maJor goal of thII project II to make the county's historical resou~ f1lore
8CiC'At1l1bll to aD WI are enthullaltlo aupporterl. The "lIemarkers- virtual exhibit coupled
with the ...rchIbIe databaM or 1mag...wUI help to IncreaH the Interest and use of these
WlIque matarllll.1'hI grant wIU make It easier for both professional and novice
ruearchIrI to ftnd information and data on the remarkable Florida Keys. Both residents
and vIIItor8aDk8 wW benefit from thII excellent project.
Best of luck with this-grant appUcation. We look forward to utilizing this valuable resource,
10 pie.... keep UI posted 'on Its progress.
Sinc:ereIy,
~~
Ii;. Marie W. Klemann
", Ex8cutIVI 0Ir8ct0r
All AIIIID 01 KMp AmIrIcI BeUN. Inc.& KMp ~ BeUIful. Inc:.
MeriU H. McCoy
CornmIIIIoner
THE CITY OF KEY WEST
P. O. BOX 1409
IClYWEST"FlOIUOA 33041.1409
525 Angela Street
AriDc Layton Rice, Li1nry Administrator
Momoe County Public Library
700 ~ Street
Key West, Florida 3~040
Dear Ms. Layton-Rice:
'Ibis is to eodorsc the abow men&nccl grant.
~ a put ~cot oftbc Old Is1aDd Restoration FoUDd"mn, past member of the Historic Florida
X. PreservatIon Board, oftc:D pub1icist fur tbcsc ~ other historic related groups, newspaper
cobmmtu md City C()~41cdn1Xll' I cnt"mn.~ urge you to persevere and obtain this grant for
the cltt~ o~ West, Momoo County _ historical bufD around the country. The digitization
aDd computeriZation of 6ur history wiIl uiab ~ colorful past available to all.
"
5 March 2002
RE: Digjrl71\t1OD Grant
"Mile Markers: Linking Keys History"
I am well aware oftbc DCCd of this service. We have a rich history that reflects 00$ the origins of
our state md Dation tbrou;b.tbc earliest pirates, pioDCCl'S and sea1Brers, to our present times which
arc w~ records ~ fiIst IS the years ewlve.
, '
In my positions I haw ~ a rcputationfDr historical information. I have spent countless hours
, rc:searchiDa the $ft"SI~ dCtaDs in.my ofIbrts to increase this knowledge. The hope that I would be
able tQ do my research on a computerized scale ~ been my wish for many years. I can personally
Ittest to tJJo wJue this wiIl be to our comnnmity, aDd even our economy. 'l \
Commnnity JcadcrI arc an dedicated to tbCprescrvation of om historical assets. The availability of
this data can~ UlM1TC.I!'J md cue their efforts to pootcct our heritage. By reading documents, and
scdD; pictures of our past, the CitlzeDlY can DOt only apprcGiate their past, but respect and honor it.
I can ...~ our ;,0. net surfers delight IS they scan throUgh this colorful history and the
pJet"JI'C oraD IpS IcamiDg what we bawl I suspect once this is in place you may realize an increase
in your trcasurO trow of historical ~ and photographs. I hope that resources in other
libraries wDI also be a part oftbis program.
You are truly expandn,g the use of our Jib:ary by tbcsc efforts. Good luck with this endeavor!
c
Key to the Caribbean - Average yearly temperature 770 F.
, ~q~riff
RICHARD D. ROTH · SHERIFF OF MONROE COUNTY
5525 COLLEGE ROAD · KEY WEST, FLORIDA 33040
(305) 296~2424 · FAX (305) 292-7070 · 1-800-273-COPS
Janwuy 16, 2002
Anne Layton Rice
Library Administrator
Monroe CoUnty Public LIbrary
700 plmnil'Ig Street .
KcyWest, PI., 33040
Dear ADDc:
.. .
I am writing this letter ill support of your grant application, "Milemarkers: Linking Keys
History." M an avid historian, I am very intcrcstcd in this project.
As you know, I ~yc ca11cd uPon Tom Hambright on many occasions to assist in my
, coll~ ofShCriff's Oftico history. The Library's collection of primary source
matcrla1s is extensive. ProvidinI these resources via the web would enhance our
residcDts' iDtcrcst inland U11dcrstaDdiDs ofKcyshistory. It would also increase
accessibility to those ~denfs 'who have difficulty visiting the Key West library.
Bc-,st ofluck With your grant application. I look forward to utilizing this va1uJI~
resource. so please keep me up-to-dato -on its progress.
S~tJLd..d 4-
Richard D. Roth
ShcrifI'Monroc County
Ii;
".
'- Scadae ldaradaoa Sadaa Ia1amonda BcadOll Spotuwood Station
209SOOv.ieuHiallwaY 31030vaMuHla:hwar 870000veneu Hlihway 887700vencu Hiehway
Cudjoc ~ FlorIda 1304% ).(ara&boa, FlorIda 33OSO b\amonda, F1or\da 33036 Tavernier, Florida 33070
(305) 745-3184. FAX (305) 745-3761 (305) %89-1430. FAX (305) %89-2497 (305) 853-7021 · FAX (305) 853.9372 (305) 853.3211 · FAX (305) 853-3205
11ie Scfioof (Board of :Monroe County) pforida
MICHAEL 1. LANNON
SUPERIN1EIDENT
Me",ber< of'be Btxmi
DiI1rict . I
EILEEN QUINN
DiIIric:II2
ANDY GRIFFITHS
Cboi.......
March 13, 2002
DiI1rict 113
PA lRICK G. LABRADA
DiI1rict '"
ANNE KELLY COHAN
Va Cboirpcnon
DiIIric:I '5
DEBRA W ALX.ER
JOHN R. COWNS
School Jbrd A-...y
Ms. Anne'Layton Rice
Library Administrator
Monroe County Public Library
700 Fleming Street
Key West, FL 33040 t;'"
Re: Grant Application, Milem....ar.".i.'ju,..f.\ \~."'~, i~j(! ry,' .
y I~,: 1\,l\ \-::::..
,x' I., ' 'J,~'~
Dear Administrator Rice: j " ~. 'I;, :.~~
"J~l!i~~!{jJHiI\\\\\'\\\~\ ~
I was certain1~4'Ple8Sed to learn olyour 1ffo
the history o!.~eFlgri~;~eys>..I,,'lPt "
support of your proj~j~:)he in~'
available to@publj~~~~ls.
.' ' xi~~~$\~;:~;;:;<
unages ,1Si;'.
will be able'
.,j"+~i,
"~..',f.-4\
Jrqc
cc: File
rice031302.ltr
Ii;
'0,
241 Trumbo Road. P.O. Box 1788 . Key West, FL 33041-1788 · (305) 293.1400
SunCom 464-1400 . Fax (305) 293-1408