Item C07 C.7
County of Monroe P W
;� w 1rJ� BOARD OF COUNTY COMMISSIONERS
r,�� Mayor Craig Cates,District 1
The Florida Keys Mayor Pro Tem Holly Merrill Raschein,District 5
y Michelle Lincoln,District 2
James K.Scholl,District 3
Ij David Rice,District 4
County Commission Meeting
December 7, 2022
Agenda Item Number: C.7
Agenda Item Summary #11445
BULK ITEM: Yes DEPARTMENT: Project Management
TIME APPROXIMATE: STAFF CONTACT: Breanne Erickson (305) 292-4427
N/A
AGENDA ITEM WORDING: Approval to negotiate professional architectural and engineering
continuing services contracts with the top five (5) ranked firms: William P. Horn Architect, P.A.;
Bender and Associates Architects, P.A.; K2M Design, Inc.; McFarland Johnson, Inc.; and CPH,
LLC.
ITEM BACKGROUND: The County Project Management Department requires architectural and
engineering services for various County projects on an on-going basis. The current continuing
services contracts will expire in December 2022.
On October 6, 2022, the County received eleven (11) responses to the Request for Qualifications
(RFQ) for Professional Architectural & Engineering Continuing Services. On November 10, 2022, a
selection committee met at a publicly noticed meeting and ranked the respondents. The ranking sheet
is attached. Staff is asking for approval to negotiate with the top five (5) highest ranked respondents:
William P. Horn Architect, P.A.; Bender and Associates Architects, P.A.; K2M Design, Inc.;
McFarland Johnson, Inc.; and CPH, LLC. If successful negotiations cannot be reached with any of
these respondents, approval to negotiate with the next highest ranked respondent until successful
negotiations are completed resulting in contracts with no fewer than five firms.
PREVIOUS RELEVANT BOCC ACTION:
5/18/22 — BOCC approved a request to advertise RFQ for Professional Architectural and
Engineering Services.
CONTRACT/AGREEMENT CHANGES:
N/A
STAFF RECOMMENDATION: Approval to negotiate.
DOCUMENTATION:
Packet Pg. 240
C.7
Cumulative Ranking Sheet
FINANCIAL IMPACT:
Effective Date: n/a
Expiration Date: n/a
Total Dollar Value of Contract: n/a
Total Cost to County: n/a
Current Year Portion: n/a
Budgeted: n/a
Source of Funds: n/a
CPI: n/a
Indirect Costs: n/a
Estimated Ongoing Costs Not Included in above dollar amounts:
Revenue Producing: n/a If yes, amount:
Grant: n/a
County Match: n/a
Insurance Required: n/a
Additional Details:
N/A
REVIEWED BY:
Cary Knight Completed 11/15/2022 3:16 PM
Kevin Wilson Completed 11/15/2022 3:25 PM
Joseph DiNovo Completed 11/15/2022 4:12 PM
Purchasing Completed 11/16/2022 12:17 PM
Budget and Finance Completed 11/17/2022 8:37 AM
Brian Bradley Completed 11/17/2022 11:32 AM
Lindsey Ballard Completed 11/17/2022 12:00 PM
Board of County Commissioners Pending 12/07/2022 9:00 AM
Packet Pg. 241
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