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2022-MJ2-01 Conceptual Phase for CBP Facility COURr" Kevin Madok, cpA Clerk of the Circuit Court& Comptroller—Monroe County, Florida cam DATE: December 9, 2022 TO: Ricliard Stlicklari(I Director ol'Airports ATTN: Bed) Leto, Deputy Director & Adininistratl0il FROM: Pamela G. Hwicoc".C. SUBJECT: November 15' BOCC Meeting Attached is an electronic copy of'the following item for your 11aridling: 1-5 "Task Order No. 2022-NI12-01 with McFarland Johnson, in the mount of $29 t,552.00, for design and bidding senices for the Customs and Border Protection Facility Phase 3B Project at Key NN'est International Airport; the project is being flindc(I Midi FDO 'r Grant G2A6 1 (50%), PFC #18 (25%) wid Airport Operating Fund 404 (2596). Slioul(I you have any questions please 1'ecl Free to contact nic at (305) 292-3550. cc: County Attorney Finance File KEY WEST MARATHON PLANTATION KEY 500 Whitehead Street 3117 Overseas Highway 88770 Overseas Highway Key West, Florida 33040 Marathon, Florida 33050 Plantation Key, Florida 33070 MASTER AGREEMENT FOR PROFESSIONAL SERVICES TASK ORDER FORM Effective Date Upon execution — Task Order No. 20. 22-MJ2-01 Client Project No,. —4.0. 1 6.3 0 2 1-8:G-2 A61 .................... Engineer Project No. 11267.01, —.............................................. This Task Order is entered into on the effective date noted above pursuant to the"Master Agreement for Protessionat Services" between Monroe County, Florida ("Client") and McFarland Johnson Inc. ("Consultant"),dated January 31,2022("Agreement"). The Agreement is incorporated herein and forms an integral part of this Task Order. Services Authorized: Conceptual Phase Services for—Customs and Border Protection(CBP)Facility Phase 3B Design and Bidding Services at Key West International Airport Client authorizes Consultant to perform the En ink,g1jM5ervices described in Exhibit A attached hereto and incorporated herein,which Exhibit A is marked with the above noted Task Order No. and consists of four(4)page(s). Pricing _ULA,­ Time and Expense per Agreement and Appendix B to the Agreement. X Firm Fixed Price of S�84 55100 N/A Other(Describe): NROE COUNTY ATTORNEY FORM Schedule la,commence on Execution ........... ,vl y use by 3�6 NTY ATTORNEY ....................... ................................ 10/21/22 BOARD OF COUNTY COMMISSIONERS N MADOK,CLERK OF MONROE C() NTY, Fl,ORlDA B s Deputy Clerk y i )a CONS U LTANT- MCFARLAND JOHNSON INC. By....... ............. Witness James M.Festa,P.E.,C.E.O., "Title V.41-1 GAa File: Page I of I / McFarland q Johnson EXHIBIT A PROPOSED SCOPE OF SERVICES KEY WEST INTERNATIONAL AIRPORT CUSTOMS AND BORDER PROTECTION (CBP) FACILITIES PHASE 3B DESIGN AND BIDDING SERVICES October 2022 PROJECT BACKGROUND McFarland Johnson, Inc. (MJ) was previously contracted to provide architectural and engineering professional services for the renovation of the Customs and Border Protection Facilities at Key West International Airport (EYW). Due to funding limitation, the design was split into multiple bid packages. "Construction — Phase 2" temporarily relocated Primary and Secondary screening to the west side of the building. Figure 1 depicts the Phase 2 scope of work (from column line "A" to "D"). This work was completed in early 2022. T> ` T €r> " P RrJR rhua�- 17 M 67 77. P, r(, � e .u4w 6fa w M Figure 1e Phase 2 Construction Limits In June 2021, MJ was tasked with finalizing the design for the eastern portion of the building from column D to column G, including the replacement of the entire roof, for "Construction — Phase 3A". As part of the Phase 3A scope, the primary processing area constructed in Phase 2 would be demolished to convert this space to the new public restrooms, and the temporary public restrooms located in secondary will become secure hold-rooms. The "Construction - Phase 3A" scope would also include the new baggage handling system and the northern "bump-out' of the building. The Bid Package for Phase 3A was completed in September 2021 but was never issued for bid. The Concourse A Terminal Expansion will impede direct CBP access to the new Concourse A. Access must be provided through a new sterile corridor connection to the CBP building. The location/configuration of the connection between the Concourse and CBP building will impact the location of the BHS/queuing areas. Thus, the internal layout of the CBP facility will need to be Page 1 of 3 revised to adjust the airside access point, location of Baggage Handling System (BHS) equipment, and configuration of queuing and processing areas. In addition, the location of the aircraft sterile box will need to be moved and evaluated. , ._ r��6 M.. rrn __ �.,,_� . 11 _._ STAIRnew 339 DN ,had area us cI se _ ms route at grads Eno frrrrro sxtsric+c `, loinAnal grade wua ramp E�'clear Eelsv" Gro.Grade) �„rrfv.ni�r;V�udsawEx'u •AEG°'""''" °r^y""Sw ila4w.lab egress pu aM wr+v JO0 FED EX BLDG .- I -nv Gnv. icAacennw ,� wnum+r ���a� unxaz J r r ......... TL neaewrn ! m aw.c waccraw.' !r:'. , afsm m � weanew Figure 2e Phase 3 Consh—uction Limits The MJ Team will provide the professional design services to make the necessary adjustments to the existing design and re-package the "Construction — Phase 3X scope of work as follows: • Architectural and structural design for the new sterile corridor/fixed boarding bridge • HVAC and electrical design for the new sterile corridor • Architectural and structural design revisions for the north "bump out' • Redesign of BHS to fit the available space • Evaluation of queuing area and space requirements around revised BHS • Re-design of HVAC based on changes in north "bump out" • Re-design of roof replacement based on changes • Revision of Life Safety Plan to include Sterile Corridor and changes in BHS • Conversion of Phase 2 primary processing to the new public restrooms for Phase 3A, and the temporary public restrooms located in secondary will become secure hold- rooms. • Inclusion of CBP requests from Phase 2 walk-thru and follow-up coordination Page 2 of 3 This scope of work does not currently include either construction administration or resident inspector services. Description of Base Design Services: Basic design services for the project include: • Update Construction Documents (95%) • Preparation of Construction Document Package • Phasing and Operational Plan Review • Preparation of Final Specifications • Quality Control • CBP/Airport Review Meeting • Issued for Bid Documents (100%) • Preparation of Issued for Bid Package • Printing and Distribution of Documents • Permit/Bidding Phase • Permit Submittal • Review Meeting with Permit Agency • Prepare Response to Permit Agency Comments • Coordination with Consultants • Distribute/Post Drawings for Bid • Preparation of Addenda Deliverables Progress set deliverables will be printed and distributed for review at the end of: • Construction Documents Phase 3A (95%) • Issued for Bid Documents Phase 3A (100%) Meetings Three (3) on-site meetings are included in this proposal: 1. 95% milestone review meeting with Airport and CBP. 2. On additional Meeting to be Used as Required 3. Meeting with County Building Department for Permit Review Schedule Milestone Ending Issue Notice to Proceed for Design November 2022 Construction Documentation Phase 95% February 2023 Bid Documents March 2023 Airport/County/CBP Review March 2023 Advertise for Bid Aril 2023 Board Approval for Construction May 2023 Construction TBD Page 3 of 3 Key West International Airport-CBP Phase 3B Design and Bidding Services Monroe County October 2022 McFarland Johnson FEE SUMMARY DESIGN/PLANNING SERVICES 1. DIRECT TECHNICAL LABOR $268,318.00 2. DIRECT EXPENSES $16,234.00 3. SUBCONSULTANT COSTS 4. TOTAL FEE ESTIMATE $284,552.00 5.TOTAL LUMP SUM FEE FOR ALL SERVICES $284,552 MCFAJOH-01 KLISHM ,a�oRo CERTIFICATE OF LIABILITY INSURANCE DATE 12/29/2021I� 12/29/2021 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S),AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(ies)must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy,certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT Michael Burns NAME: Insurance Office of America PHHCON ,Ext 607 754-0329 45230 FAX 31 Lewis Street ( ):( ) (AIC,No):(607)754-9797 Suite 201 E-MAIL Micae. urns Ioausa.com ADDRESS: Binghamton,NY 13901 hlB �• INSURERS AFFORDING COVERAGE NAIC# INSURER A:National Fire Insurance Co of Hartford 20478 INSURED INSURER B:Transportation Insurance Company 20494 McFarland Johnson,Inc. INSURER C:Continental Insurance Company 35289 49 Court Street Suite 240 INSURER D: Binghamton,NY 13901 INSURER E: INSURER F: COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR TYPE OF INSURANCE ADDL SUBR POLICY NUMBER POLICY EFF POLICY EXP LTR INSD WVD MM DD/YYYY MM DD LIMITS A X COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE $ 1,000,000 CLAIMS-MADE OCCUR X X 6056803227 1/1/2022 1/1/2023 DAM AGETISES ea RENTED TT ante $ - 100,000 MED EXP(Any oneperson) $ 15,000 APPROVED BY RISK MANAGEMENI BY PERSONALaADv INJURY $ 1,000,000 `J` GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $ 2,000,000 POLICY�JEC EX] LOG DATE01/10/22 PRODUCTS-COMP/OPAGG $ 2,000,000 OTHER: I I WAIVER NlAX YES_ I $ B AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT 1,000,000 Ea accident $ X ANY AUTO X X 6056803213 1/1/2022 1/1/2023 BODILY INJURY Perperson) $ OWNED SCHEDULED AUTOS ONLY AUTOS BODILY INJURY(Per accident) $ HIRED NON-OWNED PROPERTY DAMAGE AUTOS ONLY AUTOS ONLY Per accident $ $ C X UMBRELLA LIAB X OCCUR EACH OCCURRENCE $ 10,000,000 EXCESSLIAB CLAIMS-MADE X X 6056803244 1/1/2022 1/1/2023 AGGREGATE $ 10,000,000 DED X RETENTION$ 10,000 $ A WORKERS COMPENSATION N X PER JOT EERH AND ANY PROPRIETOR/PARTNER/EXECUTIVE Y/N X WC656803230 1/1/2022 1/1/2023 1,000,000 OFFICER/MEMBER EXCLUDED? N� N/A E.L.EACH ACCIDENT $ (Mandatory in NH) E.L.DISEASE-EA EMPLOYEE $ 1,000,000 If yes,describe under 1,000,000 DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT $ A Val Pprs&Records 6056803227 1/1/2022 1/1/2023 Blanket Limit 1,000,000 DESCRIPTION OF OPERATIONS/LOCATIONS I VEHICLES (ACORD 101 Additional Remarks Schedule,may be attached if more space is required) Project:Key West International Airport Concourse A and Terminal Improvements Program. Monroe County and all other parties as required by written contract are additional insured on a primary and noncontributory basis including completed operations in regard to general liability per endorsement numbers CNA74858NY,CNA75079XX,CNA74987XX,in regard to auto per endorsement number CNA71627.A Waiver of Subrogation applies in favor of the certificate holder,owner and all other parties as required by written contract in regard to general liability per endorsement number CNA74858NY,in regard to auto per endorsement,number CA 04 4410 13,in regard to workers compensation per endorsement WC 00 03 13.The umbrella policy is following form of the underlying policies per endorsement#CNA76604XX. CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE Monroe County 1100 Simonton StreetIKey West,FL 33040 r n(t _: j -K � �,y d1" ACORD 25(2016/03) ©1988-2015 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD DATE(MM/DD/YYYY) A�" CERTIFICATE OF LIABILITY INSURANCE 6/28/2022 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND,EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S),AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(ies)must be endorsed. If SUBROGATION IS WAIVED,subject to the terms and conditions of the policy,certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT NAME: Timothy Esler Fenner & Esler HICONNo Ext: (201)262-1200 aC No: (201)262-7e10 467 Kinderkamack Road E-MAIL certs@Fenner-esler.com ADDRESS: P. O. BOX 60 INSURER(S) AFFORDING COVERAGE NAIC# Oradell NJ 07649-0060 INSURER A:Berkshire Hathaway Specialty Insurance 22276 INSURED INSURERB:Att (Superior) AM Best Rating McFarland-Johnson, Inc. INSURERC: 49 Court Street INSURERD: Spite 240 INSURERE: Binghamton NY 13901 INSURER F: COVERAGES CERTIFICATE NUMBER:Master 22-23 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACTOR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN,THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR TYPE OF INSURANCE ADDL SUBR POLICY EFF POLICY EXP LIMITS LTR INSD WVD POLICY NUMBER MM/DDNYYY MM/DDNYYY 4—lom MERCIAL GENERAL LIABILITY EACH OCCURRENCE $ DAMACLAIMS-MADE ❑OCCUR PREMI ES (RENTED PREMISES Ea occurrence $ MED EXP(Any one person) $ qr' PERSONAL&ADV INJURY $ GEN'LAGGREGATE LIMITAPPLIES PER: GENERAL AGGREGATE $ POLICY ❑JEC ❑ LOC PRODUCTS-COMP/OP AGG $ OTHER: _.moo....—u, r $ AUTOMOBILE LIABILITY ww. . 28 2nI P��- -�nC�. COMBINED SINGLE LIMIT $ i �' � � Pro Ea accident) ANYAUTOy,, only BODILY INJURY(Per person) $ ALL OWNED SCHEDULED rC " BODILY INJURY(Per accident) $ AUTOS AUTOS NON-OWNED PROPERTY DAMAGE $ HIREDAUTOS AUTOS Per accident UMBRELLA LIAB OCCUR EACH OCCURRENCE $ EXCESS LIAB CLAIMS-MADE AGGREGATE $ DED I RETENTION $ $ WORKERS COMPENSATION PER OTH- AND EMPLOYERS'LIABILITY Y/N STATUTE ER ANY PROPRIETOR/PARTNER/EXECUTIVE E.L.EACH ACCIDENT $ OFFICER/MEMBER EXCLUDED? N/A (Mandatory in NH) E.L.DISEASE-EA EMPLOYEE $ If yes,describe under DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT $ A Professional and Pollution 47-EPP-305431-05 6/15/2022 6/15/2023 PER CLAIM LIMIT $5,000,000 Liability Deductible per claim $50k AGGREGATE LIMIT $5,000,000 DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES (ACORD 101,Additional Remarks Schedule,may be attached if more space is required) Monroe County Airports Term Agreement CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE Monroe County BOCC THE EXPIRATION DATE THEREOF,NOTICE WILL BE DELIVERED IN 1100 Simonton Street ACCORDANCE WITH THE POLICY PROVISIONS. Key West, FL 33040 AUTHORIZED REPRESENTATIVE Timothy Esler/JEAN ©1988-2014 ACORD CORPORATION. All rights reserved. ACORD 25(2014/01) The ACORD name and logo are registered marks of ACORD INS025(201401)