Miscellaneous Information
MEMORANDUM
TO: Board of County Commissioners
Jim Hendrick, County Attorney
FROM: James L. Roberts
County Administrator
DATE: December 21,2000
SUBJECT: Request from Florida Keys Aqueduct Authority
^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^~^^^^^^^^^^^^^^^^^^^
I am enclosing a communication from the Executive Director of the Florida Keys
Aqueduct Authority, who is requesting reimbursement from Monroe County in the amount of
$400,139.15. The letter is self-explanatory and indicates that detailed information can be
supplied to the Finance Department to support the actual payment.
Through this memorandum, I am asking the County Attorney to review the FKAA letter
for determination as to whether reimbursement is appropriate under the Resolutions passed by
the Board of County Commissioners in reference to supplying funds for wastewater. We shall
attempt to schedule this item for discussion and possibly action at the January meeting of the
Board of County Commissioners.
- :::;--==:?A "-
James L. Roberts
County Administrator
JLR:dlf
Ene.
cc: Danny Kolhage
Sheila Barker
r!
'J. Robert Dean. Chairman
Key West
Thomas R. McDonald
Vice-Chairman
Tavernier
Florida Keys
Aqueduct Authority tf ~
/::-
Post Office Box 1239 cdti';:/
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Telephone (305) 296.2454... ... .,,!\ -\~\). 'j.. . ......... .............
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Fred Shaw
Secretary- Treasurer
Big Pine
Albert O. Appell
Duck Key
Linda B. Wheeler
Key West
Roger Braun
Executive Director
December 8, 2000
Mr. James Roberts, County Administrator
Public Service Building, Wing #2
5100 College Road
Key West, Fl. 33040
Subject:
Florida Keys Aqueduct Authority's Required Expenditures Authorized Pursuant to
County Resolutions 093-2000 and 232-2000
Dear Mr. Roberts:
Reference our previous discussions and communications concerning the above subject, I am
officially submitting the following request on behalf of the Board of Directors:
"Reimbursement by Monroe County to the Florida Keys Aqueduct Authority
per the Authority's required expenditures pursuant to County Resolutions
093-2000 and 232-20000 in the amount of $400,139.15."
Attached is a summary and detail listing of the applicable Schedule of Expenditures from March
2000 through November 2000 in the amount of$475,411.82. As noted on the summary, we were
able to debit certain Key Largo expenditures ($75,272.67) directly to the EPA General Water
Quality Grant ($100,000), reducing the County reimbursement for Key Largo to $400,139.15.
Copies of each transaction/payment may be made available to County Finance Department.
As previously communicated, FKAA's enabling legislation, Section 9. Powers of the Authority, (9),
(i), does not allow for the use of water revenues to pay for wastewater projects. In conjunction with
FKAA's wastewater authority and responsibility under their enabling legislation, approved County
Wastewater Master Plan, and County Resolutions 093-2000 and 232-2000, FKAA has had to
establish a Wastewater Loan in the amount of $850,000/5% interest to meet the initial upfront costs
of the current wastewater initiatives.
The loan has a due date of March 5, 2001 and the loan amount is completely committed/expended
pending reimbursements.
$390,000
$430,000
$ 30,000
Little Venice Project
Key Largo Project (inclusive of SRF loan escrow)
Stock Island Feasibility
The continued legal delay in issuing a limited Notice to Proceed reference the Ogden contract for
Key Largo, prevents the repayment process from the proposed commercial bridge financing for the
Key Largo proposed project.
The Authority has had to enter into an additional loan in the amount of$115,835 representing the
"local match" funds required for the DCAlFEMA unmet needs projects at Conch Key and Bay
Point in order to initiate the "planning and design" per Phase I of our Agreement with DCA
concerning these projects.
The Authority cannot continue to meet the County's requirements under the Sanitary Wastewater
Master Plan and the applicable sections of Chapter 28-20, Land Planning Regulations for the
Florida Keys Area of Critical State Concern-Monroe County, without reimbursement from the
County for those authorized Key Largo expenses.
Should the Ogden contract be allowed to be legally implemented, the Authority is willing to enter
into an agreement for reimbursement to the County of the $400,139.15 representing authorized
expenses to be project financed.
Please note, that none of the authorized expenses requested for reimbursement incorporate any legal
fees reference pending litigation and such expenses are not subject to this official request for
immediate reimbursement.
We look forward to a County Resolution at the 1/17/01 BOCC meeting reference this matter and
will provide any additional information to meet your 1/3/01 agenda deadline.
Roger Braun, Executive Director
Attachments: 5 pages
cc:
James Hendrick, Monroe County Attorney
Robert Feldman, FKAA General Counsel
Board of Directors, FKAA
Florida Keys Aqueduct Authority
Schedule of Expenditures
Key Largo Project #4004-00
December 5, 2000
Status of November 30,2000
Personnel
Benefits
Facilities
Travel
Equipment
Supplies
Legal Services
. Engineering- planning & design
Financial Services
Other Contractual Services
Miscellaneous
$74,462.09
19.219.53
14,580.00
7,199.48
2,418.00
139.60
205.297.91
75,471.45
53,952.19
728.10
12,927.06
PROJECT TOTAL
466,395.41
Interest (April 2000 - Nov 2000)
9016.41
Paid - EPA Water Quality Grant
(75,272.67)
BALANCE DUE
$400,139.15
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Key West
Thoma R. McDonald
vice-Cheirman
Tavernier
Kermit H. Lewin
SecretarY" Treasurer
Key West
Fred Shaw
Surnm8r1and
Mary L. Rice
Maratnon
Florida t<eys -
Aqueduct Authority .........1
PaIl0ll\Ce8oX 1238 . .. . ,:';" .'
TIIIIlhOM(305)29&-2"54~'; :...;',. : ..";;rv.;~,'; '1;'::..
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Mr. Rob Wolfe, Aut. County Attorney
County ofMoDroe
502 Wbitelv"-d Street
ICey West, Florida 33040
1lo: Amendment No.2 to FKAAJMonroe county Memorandum ofUndentanding reprding
wuteW8Ul' syatems.
.
~
John T. Doughtry
ExecutiVe Dir8dCW
July 14, 1999
Dear Mr. Wolfe:
We are in receipt of your letter dated July 1, 1999 and the attaehed propoaed amendment to the
rererencect Memorandum ofUnderatanding (MOU). Tho FKAA will not consider executing this
amendment u written. By rescinding the last amendJnent, this proposed amendment sugesta that
the County would withdraw its 1.1 miDion dollar gumntee ofUttle Venice up-front costs. Tho
PKAA baa already initiated the design process and bu expenclecl funds towards this efFort.
FurthermOre, iCthe County is tndy intereste4 in proceeding on its own with site acquisition,
design, and CC)JlItIUCtion ofwuteWBta' facilities, it would only need to request approval ftom the
PICAA at that time. An~ to the MOU is not neceawy. The FKAA wiD not, at thiI
time, agree to take 0VfIl operation, ownership and supervision ofWastewater fadlities developed
and CC)DItrUCted by the county, ita col1U'8CtOtl, or agents.
To preserve the positive relationship between the respective staffs, the FKAA Board, and the
County Coptiuinrwn, we believe open discussiOl1l should occur at statTl~ regarding
proposed MOU IIIIIGDdmmrts prior to developing written drafts.
We look forward to meetins with you.
Ids, P.E.
Executive Director
J.T. Douptry, Executive Director
Tun Roberts, County Administrator
Tun McGarrY, Director of Growth Management
c.~.
--..-