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Fiscal Year 1991 MONROE COUNTY, FLORIDA BOARD OF COUNTY COMMISSIONERS FINANCIAL STATEMENTS SEPTEMBER 30, 1991 Photography Courtesy of the Monroe County Tourist Development Council Photographer: George Coutorakes CONTENTS Page INTRODUCTORY SECTION Table of Contents A1-4 List of Principal Officers A5 Organizational Chart A6 FINANCIAL SECTION Independent Auditors' Report B1 • COMBINED FINANCIAL STATEMENTS GENERAL PURPOSE FINANCIAL STATEMENTS: Combined Balance Sheet - All Fund Types yp and Account Groups C1-4 Combined Statement of Revenues, Expenditures and Changes in Fund Balances - All Governmental Fund Types and Expendable Trust Funds C5-6 Combined Statement of Revenues, Expenditures and Changes in Fund -.-i Balances - Budget and Actual - All Governmental Fund Types and Expendable Trust Funds C7-10 — Combined Statement of Revenues, Expenses and Changes in Retained Earnings - All Proprietary Fund Types C11 Combined Statement of Cash Flows - All Proprietary Fund Types C12-13 Notes to the Financial Statements C14-38 COMBINING, INDIVIDUAL FUND AND ACCOUNT GROUP FINANCIAL STATEMENTS AND SCHEDULES GOVERNMENTAL FUND TYPES: General Fund Statement of Revenues, Expenditures and Changes in Fund Balance - Budget and Actual D1-6 Special Revenue Funds Combining Balance Sheet E1-7 Combining Statement of Revenues, Expenditures and Changes in Fund Balance E8-14 Statements of Revenues, Expenditures and Changes in Fund Balance - Budget and Actual : Fine and Forfeiture __ E15 Road and Bridge. E16 Law Library E17 Tourist Development, Two Cent, District One E18 Tourist Development, Two Cent, District Two E19 Tourist Development, Two Cent, District Three E20 Tourist Development, Two Cent, District Four E21 Tourist Development, Two Cent, District Five E22 Tourist Development, Two Cent, Administrative and Promotion E23 A-1 CONTENTS (Continued) Page Tourist Development, Three Cent, District One E24 Tourist Development, Three Cent, District Two E25 Tourist Development, Three Cent, District Three E26 Tourist Development, Three Cent, District Four E27 Tourist Development, Three Cent, District Five E28 Fire and Ambulance, District #1, Lower and Middle Keys E29 Fire and Ambulance, District #5, Tay.ernier E30 Fire and Ambulance, District #6, Key Largo E31 Translator System Service District E32 Special Road District - Cross Key Waterway Estates E33 . Mariners Hospital District E34 Unincorporated Area Service District- Planning, Building and Zoning E35-36 Unincorporated Area Service District - Parks and Recreation E37 Impact Fees - Roadways E38 Impact Fees - Parks and Recreation E39 Impact Fees - Libraries E40 Impact Fees - Solid Waste E41 Impact Fees - Police Facilities E42 Upper Keys Health Care Special Taxing District E43 Debt Service Funds Combining Balance Sheet F1 Combining Statement of Revenues, Expenditures and Changes in Fund Balances F2 Combining Statement of Revenues, Expenditures and Changes in Fund Balances - Budget and Actual F3-4 Capital Project Funds Combining Balance Sheet .G1-2 Combining Statement of Revenues, Expenditures and Changes in Fund Balances G3-4 Combining Statement of Revenues, Expenditures and Changes in Fund Balances - Budget and Actual G5-8 PROPRIETARY FUND TYPES: Enterprise Funds Combining Balance Sheet H1-2 Combining Statement of Revenues, Expenses and Changes in Fund Equity H3 Combining Statement of Cash Flows H4-5 Schedule of Expenditures - Budget and Actual : Municipal Service District-Waste H6 Card Sound Bridge H7 Internal Service Funds Combining Balance Sheet H8 A-2 1 r'i CONTENTS (Continued) Page Combining Statement of Revenues,..Expenses and Changes ,in: Fund Equity H9 1 I Combining .Statement of .Cash Flows H10-11 Schedule of Expenditures - Budget and Actual Workers' Compensation Fund H12 Group Insurance Fund . . H13 Risk Management Fund H14 FIDUCIARY FUND AND ACCOUNT GROUPS: Trust and Agency Funds Combining Balance Sheet I1-2 Combining Statement of Revenues, Expenditures and Changes in Fund Balances - Expendable Trust Funds I3-4 Combining Statement of Changes in Assets and Liabilities - Agency Funds I5 Statements of Revenues, Expenditures and Changes in Fund Balance - Budget and Actual : Law Enforcement Trust I6 Drug Abuse Trust L7 Shared County and State Health Care Program I8 F Court Facilities Fees I9 General Fixed Assets Account Group Schedule of General Fixed Assets by Source J1 Schedule of General Fixed Assets by Function and Activity J2-3 Schedule of Changes in General Fixed Assets by Function and Activity J4-5 Long-Term Debt Account Group Schedule of Changes in General Long-Term Debt J6 OTHER REPORTS Report on Internal Control Structure and Management Comments K1-6 Report. on Compliance with Laws and Regulations .K7 SINGLE AUDIT/GRANTS COMPLIANCE SCHEDULES r- Independent Auditors' Report on Supplemental Schedules of Federal and State Financial Assistance and Schedule of HRS Matching Requirements L1 Schedule of Federal Financial Assistance L2-7 Schedule of State Financial Assistance L8-13 Notes to Schedule of Federal and State Financial Assistance . . L14 Schedule of HRS Matching Requirements. L15-18 Independent Auditors' Report .on 'Compliance with 'General Requirements Related to Major and Non Major Federal Financial Assistance Programs L19 A-3 L_ CONTENTS (Continued) Page Independent Auditors' Report on Compliance with Specific Requirements Applicable to Major Federal Financial Assistance Programs L20 Independent Auditors' Report on Compliance with Specific Requirements Applicable to Non Major Federal Financial Assistance Programs L21 Independent Auditors' Report op the Internal Control Structure Used in Administering Federal Financial Assistance Programs L22-24 Schedule of Findings and Questioned Costs L25 Li • I • • • li A-4 MONROE COUNTY, FLORIDA COUNTY OFFICIALS • WILHELMINA HARVEY CHAIRMAN DOUGLAS JONES JACK LONDON COMMISSIONER COMMISSIONER EARL CHEAL JOHN STORMONT COMMISSIONER COMMISSIONER THOMAS BROWN DANNY L. KOLHAGE COUNTY ADMINISTRATOR CLERK OF THE COURT AND CHIEF FINANCIAL OFFICER A-5 I , j MONROE COUNTY, FLORIDA VOTERS I ( ELEICT • BOARD of r STATE TAX SUPERVISOR COUNTY PROPERTY COURTS CLERK ATTORNEY SHERIFF COLLECTOR 1 of ELECTIONS COMMISSIONERS Fp:COURTS 1 i APPOINTS j • 1 • COUNTY COUNTY A TOURIST DEVELOPMENT LAND ATTORNEY ADMINISTRATDR COUNCIL AUTHORITY I r 1 APPOINTS}- L MUNICIPAL RECYCLING — SERVICE TRAtNING� VETERANSA AIRS SAFETY DISTRICT • IN NAGEMENT H PUBLIC 1 COl04UNITY GROWTH PUBLIC SERVICES SAFETY SERVICES MANAGEMENT WORKS DIVISION DIVISION DIVISMN DIVISION DIVISION .iTPA --I TRANSLATOR HEPB'DitCEMEtJT COI —I BUILDING ENGINEERING - EMERGENCY HUMAN AST PLANNING AND PUBLIC d RESOURCES H SERVICES H SERVICES DEREVIEW BT FP4AINYEHANIE d PURCHASING -� DIERGIDICY J -SOCIAL T CENTRAL • d MANAGEMENT SERVICES RESOURCES • SERVICES 1 -� H OFFICE.rtr H OFFICE OFMANAGEMENT • EXTENSIITI ROARS AND BUDGET FIRE MARSHAL SERVICE -RESOURCES A!!D BRIDGES DNFORMATTIIM tfMUTACATD3�SS LIBRARY SYSTEMS SERVICES TT A-6 KEMP td GREEN, P.A. Certified Public Accountants 1438 KENNEDY DRIVE P. O. BOX 1529 KEY WEST, FLORIDA 33041-1529 MEMBER OF AMERICAN INSTITUTE WM. O. KEMP, C.P.A. (305) 294-2581 AND FLORIDA INSTITUTE OF MARVA E. GREEN, C.P.A. FAX # (305) 294-4778 CERTIFIED PUBLIC ACCOUNTANTS INDEPENDENT AUDITORS' REPORT Clerk Ex Officio Board of County Commissioners Monroe County, Florida We have audited the accompanying general purpose financial statements of the Board of County Commissioners of Monroe County, Florida (the "Board") as of September 30, 1991 and for the year then ended, listed in the foregoing table of contents. These general purpose financial statements are the responsibility of the Board's management. Our responsibility is to express an opinion on these general purpose financial statements based on our audit. We conducted our audit in accordance with generallyaccepted auditingstandards, P Government Auditing Standards, issued by the Comptroller General of the United States, and OMB Circular A-128, "Audits of State and Local Governments. " Those standards and OMB Circular A-128 require that we plan and perform the audit to obtain reasonable assurance about whether the general purpose financial statements are free of material misstatement. An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the general purpose financial statements. An audit also includes assessing the accounting principles used and significant estimates made by management, as well as evaluating the overall general purpose financial statement presentation. We believe that our audit provides a reasonable basis for our opinion. In our opinion, the general purpose financial statements referred to above present fairly, in all material respects, the financial position of the Board as of September 30, 1991, and the results of its operations and cash flows of its proprietary fund types for the year then ended in conformity with generally accepted accounting principles. Our audit was conducted for the purpose of forming an opinion on the general purpose financial statements taken as a whole. The combining and individual fund and account group financial statements and schedules listed in the foregoing table of contents, which are also the responsibility of the management of the Board, are presented for purposes of additional analysis and are not a required part of the general purpose financial statements of the Board. Such additional information has been subjected to the auditing procedures applied in the audit of the general purpose financial statements and, in our opinion, is fairly stated in all material respects when considered in relation to the general purpose financial statements taken as a whole_. Kemp & Green, P.A. I Certified Public Accountants February 28, 1992 B-1 it MONROE COUNTY,FLORIDA-BOARD OF COUNTY COMMISSIONERS COMBINED BALANCE SHEET ALL FUND TYPES AND ACCOUNT GROUPS SEPTEMBER 30, 1991 _� GOVERNMENTAL FUND TYPES Special Debt Capital General Revenue Service Projects — ASSETS AND OTHER DEBITS Assets: Cash and Investments $ 9,752,642 $ 33,845,960 $ -- $ 18,423,434 Cash with Fiscal Agent -- -- 5,354 -- Accounts Receivable: Delinquent Waste Collection Fees -- -- -- -- Allowance for Uncollectible __ Waste Collection Fees -- -- -- -- Other 102,304 999,731 -- -- Allowance for Other Uncollectible -- (876,783) -- -- Mortgage Note Receivable -- 455,367 -- -- Due from Other Funds 550,522 556,653 60,775 101,759 Due from Other Governmental Units 2,950,451 1,617,432 -- 596,512 I Restricted Assets: l_ Cash -- -- 77,515 -- Investments at Cost or Amortized Cost -- -- 1,375,445 -- Interest Receivable -- -- -- 11,090 Property,(Net,Where Applicable - of Accumulated.Depreciation) -- -- -- -- Deferred Charges(Net) -- -- -- -- Other Debits: 1-1 Amount Available for Debt Service -- -- -- -- Amount to be Provided for Retirement of General Long-Term Debt -- -- -- -- Total Assets and Other Debits $ 13,355,919 $ 36,598,300 $ 1,519,089 $ 19,132,795 C-1 FIDUCIARY PROPRIETARY FUND TYPES FUND TYPE ACCOUNT GROUPS TOTAL General General Internal Trust Fixed Long-Term Memorandum Enterprise Service &Agency Assets Debt Only $ 7,666,745 $ 3,689,776 $ 512,686 $ -- $ -- $ 73,891,243 13,427 -- -- -- -- 18,781 1,564,568 -- -- -- -- 1,564,568 -, 1 107 475 -- -- -- -- (1,107,475 121,389 207,903 -- -- -- 1,431,327 (53,036) -- -- -- -- (929,819) -- -- -- -- -- 455,307 j -- 441,247 40,560 -- -- 1,751,516 9,478 2,220 23,827 -- -- 5,199,920 2,288,493 -- -- -- -- 2,366,008 2,934,963 -- -- -- -- 4,310,408 -- -- -- -- -- 11,090 , 11,184,209 43,877 -- 62,703,272 -- 73,931,358 336,248 -- -- -- -- 336,248 -- -- -- -- 1,513,735 1,513,735 -- -- -- -- 21,182,951 21,182,951 $ 24,959,009 $ 4,385,023 $ 577,073 $ 62,703,272 $ 22,696,686 $ 185,927,166 The notes to the financial statements are an integral part of these statements. C-2 (Continued) r MONROE COUNTY,FLORIDA-BOARD OF COUNTY COMMISSIONERS COMBINED BALANCE SHEET r ALL FUND TYPES AND ACCOUNT GROUPS-CONTINUED SEPTEMBER 30, 1991 GOVERNMENTAL FUND TYPES Special Debt Capital General Revenue Service Projects LIABILITIES, FUND EQUITY AND OTHER CREDITS 1 - Liabilities: Accounts Payable $ 1,295,542 $ 1,698,742 $ -- $ 641,962 Accrued Wages Benefits Payable 565,055 349,265 -- -- Due to Others -- -- -- -- Claims and Judgements Payable -- -- -- -- [__ Contracts Payable 150,346 37,390 -- 400,210 Due to Other Funds 369,515 788,945 -- 432,702 Due to Other Governmental Units 50,642 571 -- -- Matured Bonds Payable -- -- -- -- Matured Interest Payable -- -- 5,354 -- Matured Premium Payable -- -- -- -- Deposits in Escrow 27,485 -- -- -- Deferred Revenues 127,788 169,734 -- -- Payable from Restricted Assets: "j Contracts Payable -- -- -- -- Accrued Interest Payable -- -- -- -- Special Obligation Notes Payable -- -- -- -- Revenue Bonds Payable- Current -- -- -- -- Landfill Closure Costs -- -- -- -- Other Current Liabilities 1,987 406 -- -- Long-Term Debt -- -- -- -- Total Liabilities 45,354 1 474 a t 2,588,360 3,0 5,053 874, Fund Equity and Other Credits: Investment in General Fixed Assets -- -- -- -- -- Contributed Capital -- -- -- -- Retained Earnings: Reserved for Encumbrances -- -- -- -- _ Reserved for Revenue Bond Retirement -- -- -- -- Unreserved -- -- -- -- Fund Balances: Reserved for Encumbrances 133,447 23,885 -- 6,250 Reserved for Library,Children's Room 17,564 -- -- -- Reserved for Animal Shelter -- -- -- 5,424 Reserved for Trust Fund Purposes -- -- -- -- Reserved for Mortgage Loans -- 455,307 -- -- Reserved for Debt Service -- -- 1,513,735 -- Unreserved 10,616,548 33,074,055 -- 17,646,247 Total Fund Equity and Other Credits 10,767,559 33,553,247 1,513,735 17,657,921 Total Liabilities, Fund Equity and Other Credits $ 13,355,919 $ 36,598,300 $ 1,519,089 $ 19,132,795 C-3 t in -l. FIDUCIARY PROPRIETARY FUND TYPES FUND TYPE ACCOUNT GROUPS TOTAL General General Internal Trust Fixed Long-Term Memorandum Enterprise Service &Agency Assets Debt Only $ 1,327,710 $ 148,542 $ 1,798 $ -- $ -- $ 5,114,296 100,693 15,274 -- -- -- 1,030,287 -- -- 404,012 -- -- 404,012 285,208 2,585,163 -- -- -- 2,870,371 .-- -- -- -- -- 587,946 70,453 89,901 -- -- -- 1,751,516 -- -- -- -- -- 51,213 10,000 -- -- -- -- 10,000 306 -- ' -- -- -- 5,660 • 3,121 -- -- -- -- 3,121 50,183 -- -- -- -- 77,668 -- -- -- -- -- 297,522 42,626 -- -- -- -- 42,626 308,298 -- -- - -- -- 308,298 215,616 -- -- -- -- 215,616 180,000 -- -- -- -- 180,000 _ 4,440,189 -- -- -- -- • 4,440,189 -- 4,405 -- -- -- 6,798 --, 11,698,238 20,216 -- -- 22,696,686 34,415,140 18,732,641 2,863,501 405,810 -- 22,696,686 51,812,279 -- -- -- 62,703,272 -- 62,703,272 2,808,410 -- -- -- -- 2,808,410 -- 741 ' -- -- -- 741 2,903,620 -- -- • -- -- 2,903,620 514,338 1,520,781 -- -- -- 2,035,119 1 _ -- -- -- -- -- 163,582 -- -- -- -- -- 17,564 -- -- -- -- -- 5,424 -- -- 171,263 -- -- 171,263 -- -- -- -- -- 455,307 - -- -- -- -- -- 1,513,735 -- -- -- -- -- 61,336,850 6,226,368 1,521,522 171,263 62,703,272 -- 134,114,887 $ 24,959,009 $ 4,385,023 $ 577,073 $ 62,703,272 $ 22,696,686 $ 185,927,166 - The notes to the financial statements are an integral part of these statements. C-4 MONROE COUNTY,FLORIDA-BOARD OF COUNTY COMMISSIONERS COMBINED STATEMENT OF REVENUES,EXPENDITURES AND `_, CHANGES IN FUND BALANCES ALL GOVERNMENTAL FUND TYPES AND EXPENDABLE TRUST FUNDS FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1991 GOVERNMENTAL FUND TYPES Special Debt Capital General Revenue Service Projects Revenues: Taxes $ 10,028,790 $ 36,646,462 $ -- $ 7,763,175 Licenses&Permits 255,365 2,468,825 -- -- Intergovernmental 8,802,660 2,955,950 925,515 -- Charges for Services 3,420,463 1,297,718 -- -- Fines&Forfeitures 20,591 1,899,929 -- -- Interest 823,136 2,418,164 83,867 1,140,552 Miscellaneous 443,360 1,519,247 -- 1,060 Total Revenues 23,794,365 49,206,295 1,009,382 8,904,787 Expenditures: - Current: General Government 16,571,354 2,438,765 -- -- Public Safety 1,120,937 28,933,671 -- • -- Physical Environment 217,982 313,611 -- -- Transportation 1,743,634 4,334,911 -- -- Economic Environment 452,159 6,454,793 -- -- Human Services 4,947,091 233,518 -- -- Culture and Recreation 1,467,270 1,419,436 -- -- Debt Service 212,910 41,684 906,517 -- - Capital Outlay -- -- -- 5,876,619 Total Expenditures 26,733,337 44,170,389 906,517 5,876,619 Excess of Revenues Over/ (Under)Expenditures (2,938,972) 5,035,906 102,865 3,028,168 Other Financing Sources(Uses): Transfers from Other Funds • 2,048,703 241,361 -- 21,597 Transfers to Other Funds (1,222,651) (911,306) -- (620,474) Capital Lease Acquisition 266,456 -- -- -- Total Other Financing Sources/(Uses) 1,092,508 (669,945) -- (598,877) Excess of Revenues and Other Sources Over/(Under) Expenditures&Other Uses (1,846,464) 4,365,961 102,865 2,429,291 Fund Balance, October 1, 1990 12,655,910 29,187,286 1,410,870 15,228,630 Equity Transfers (41,887) -- -- -- Fund Balance,September 30, 1991 $ 10,767,559 $ 33,553,247 $ 1,513,735 $ 17,657,921 C-5 I I FIDUCIARY FUND TYPE TOTAL Expendable Memorandum Trust Only $ 54,438,427 -- 2,724,190 3,665 12,687,790 -- 4,718,181 128,196 2,048,716 2,523 4,468,242 -- 1,963,667 134,384 83,049,213 -- 19,010,119 62,962 30,117,570 -- 531,593 -- 6,078,545 -- 6,906,952 -1 5,638 5,186,247 -- 2,886,706 -- 1,161,111 -- 5,876,619 68,600 77,755,462 65,784 5,293,751 40,560 2,352,221 -- (2,754,431) -- 266,456 40,560 (135,754) 106,344 5,157,997 18,840 58,501,536 46,079 4,192 $ 171,263 $ 63,663,725 The notes to the financial statements are an integral part of these statements. C-6 MONROE COUNTY,FLORIDA-BOARD OF COUNTY COMMISSIONERS COMBINED STATEMENT OF REVENUES,EXPENDITURES AND J CHANGES IN FUND BALANCES-BUDGET AND ACTUAL ALL GOVERNMENTAL FUND TYPES AND EXPENDABLE TRUST FUNDS FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1991 GENERAL FUND Variance Favorable Budget Actual (Unfavorable) Revenues: Taxes $ 10,207,139 $ 10,028,790 $ (178,349) Licenses&Permits 209,400 255,365 45,965 Intergovernmental 11,014,058 8,802,660 (2,211,398) Charges for Services 2,075,442 3,420,463 1,345,021 Fines&Forfeitures 16,000 20,591 4,591 Interest 912,838 823,136 (89,702) Miscellaneous 277,664 443,360 165,696 Total Revenues -_24,712,541 23,794,365 (918,176) Expenditures: - Current: General Government 17,692,533 16,571,354 1,121,179 Public Safety 1,515,929 1,120,937 394,992 Physical Environment 253,025 217,982 35,043 Transportation 3,828,924 1,743,634 2,085,290 Economic Environment 908,730 452,159 456,571 Human Services 6,418,976 4,947,091 1,471,885 Culture and Recreation 1,734,438 1,467,270 267,168 Debt Service 219,181 212,910 6,271 Capital Outlay -- -- -- Total Expenditures 32,571,736 26,733,337 5,838,399 Excess of Revenues Over/(Under)Expenditures (7,859,195) (2,938,972) 4,920,223 Other Financing Sources(Uses): Reserve for Contingencies (2,379,139) -- 2,379,139 Transfers from Other Funds 2,577,771 2,048,703 (529,068) Transfers to Other Funds (1,406,224) (1,222,651) 183,573 _H Capital Lease Acquisition 266,456 266,456 -- Total Other Financing Sources/(Uses) (941,136) 1,092,508 2,033,644 Excess of Revenues and Other Sources Over/(Under) Expenditures and Other Uses- Budgetary Basis (8,800,331) (1,846,464) 6,953,867 Total Adjustments -- -- -- Excess of Revenues and Other Sources Over/(Under) Expenditures and Other Uses-GAAP Basis (8,800,331) (1,846,464) 6,953,867 Fund Balance,October 1, 1990 12,655,910 12,655,910 -- Equity Transfers -- (41,887) (41,887) Fund Balance, September 30, 1991 $ 3,855,579 $ 10,767,559 $ 6,911,980 C-7 li D SPECIAL REVENUE FUNDS DEBT SERVICE FUNDS Variance Variance Favorable Favorable Budget Actual (Unfavorable) Budget Actual (Unfavorable) $ 38,214,723 $ 36,646,462 $ (1,568,261) $ -- $ -- $ -- 1,305,000 2,468,825 1,163,825 -- -- -- 2,611,679 2,955,950 344,271 848,250 925,515 77,265 339,184 1,297,718 958,534 -- -- -- 1,627,500 1,899,929 272,429 -- -- -- 1,428,516 2,399,610 971,094 74,000 83,867 9,867 263,985 1,519,247 1,255,262 -- -- -- 45,790,587 49,187,741 3,397,154 922,250 1,009,382 87,132 2,906,590 2,438,765 467,825 -- -- -- 30,985,027 28,933,671 2,051,356 -- -- -- 455,372 313,611 141,761 -- -- -- 10,217,842 4,334,911 5,882,931 -- -- -- 9,951,645 6,454,793 3,496,852 -- -- -- 1,241,041 233,518 1,007,523 -- -- -- 1,547,298 1,419,436 127,862 -- -- -- 393,792 391,684 2,108 912,912 906,517 6,395 57,698,607 44,520,389 13,178,218 912,912 906,517 6,395 (11,908,020) 4,667,352 16,575,372 9,338 102,865 93,527 (4,132,027) -- 4,132,027 (398,911) -- 398,911 419,415 241,361 (178,054) -- -- -- (911,306) (911,306) -- -- -- -- (4,623,918) (669,945) 3,953,973 (398,911) -- 398,911 (16,531,938) 3,997,407 20,529,345 (389,573) 102,865 492,438 368,554 368,554 -- -- -- -- I (16,163,384) 4,365,961 20,529,345 (389,573) 102,865 492,438 29,187,286 29,187,286 -- 1,410,870 1,410,870 -- $ 13,023,902 $ 33,553,247 $ 20,529,345 $ 1,021,297 $ 1,513,735 $ 492,438 The notes to the financial statements are an integral part of these statements. C-8 (Continued) MONROE COUNTY,FLORIDA-BOARD OF COUNTY COMMISSIONERS Li COMBINED STATEMENT OF REVENUES,EXPENDITURES AND CHANGES IN FUND BALANCES-BUDGET AND ACTUAL _, ALL GOVERNMENTAL FUND TYPES AND EXPENDABLE TRUST FUNDS-CONTINUED FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1991 CAPITAL PROJECT FUNDS - Variance Favorable Budget Actual (Unfavorable) Revenues: Taxes $ 6,600,000 $ 7,763,175 $ 1,163,175 Licenses&Permits -- -- -- Intergovernmental 150,000 -- (150,000) Charges for Services -- -- -- Fines&Forfeitures -- -- -- Interest 522,000 1,140,552 618,552 Miscellaneous -- 1,060 1,060 Total Revenues 7,272,000 8,904,787 1,632,787 Expenditures: Current: General Government -- -- -- Public Safety -- -- -- Physical Environment -- -- -- Transportation -- -- -- Economic Environment -- -- -- Human Services -- -- -- Culture and Recreation -- -- -- Debt Service -- -- -- Capital Outlay 17,553,150 5,876,619 11,676,531 Total Expenditures 17,553,150 5,876,619 11,676,531 Excess of Revenues Over/(Under)Expenditures (10,281,150) 3,028,168 13,309,318 Other Financing Sources(Uses): Reserve for Contingencies (2,676,697) -- 2,676,697 Transfers from Other Funds 21,597 21,597 -- Transfers to Other Funds (1,129,542) (620,474) 509,068 Capital Lease Acquisition -- -- -- Total Other Financing Sources/(Uses) (3,784,642) (598,877) 3,185,765 Excess of Revenues and Other Sources Over/(Under) Expenditures and Other Uses- Budgetary Basis (14,065,792) 2,429,291 16,495,083 Total Adjustments -- (5,424) (5,424) Excess of Revenues and Other Sources Over/(Under) Expenditures and Other Uses-GAAP Basis (14,065,792) 2,423,867 16,489,659 Fund Balance,October 1, 1990 15,228,630 15,228,630 -- Equity Transfers -- -- -- Fund Balance,September 30, 1991 $ 1,162,838 $ 17,652,497 $ 16,489,659 iI C-9 EXPENDABLE TRUST FUNDS TOTAL-MEMORANDUM ONLY - Variance Variance Favorable Favorable Budget Actual (Unfavorable), Budget Actual (Unfavorable) • $ -- $ -- $ -- $ 55,021,862 $ 54,438,427 $ (583,435) -- -- -- 1,514,400 2,724,190 1,209,790 -- - 3,665 3,665 14,623,987 12,687,790 (1,936,197) -- -- -- 2,414,626 4,718,181 2,303,555 98,611 128,196 29,585 1,742,111 2,048,716 306,605 -- 2,523 2,523 2,937,354 4,449,688 1,512,334 -- -- -- - 541,649 1,963,667 1,422,018 98,611 134,384 35,773 78,795,989 83,030,659 4,234,670 46,079 -- 46,079 20,645,202 19,010,119 1,635,083 106,944 62,962 43,982 32,607,900 30,117,570 2,490,330 -- -- -- 708,397 531,593 176,804 -- - -- -- 14,046,766 6,078,545 7,968,221 -- -- -- 10,860,375 6,906,952 3,953,423 ', lil 6,109 5,638 471 7,666,126 5,186,247 2,479,879 -- -- -- 3,281,736 2,886,706 395,030 -- -- -- 1,525,888 1,511,111 14,774 -- -- -- 17,553,150 5,876,619 11,676,531 159,132 68,600 90,532 108,895,537 78,105,462 30,790,075 (60,521) 65,784 126,305 (30,099,548) 4,925,197 35,024,745 (4,239) -- 4,239 (9,591,013) -- 9,591,013 50,789 40,560 (10,229) 3,069,572 2,352,221 (717,351) -- -- -- (3,447,072) (2,754,431) 692,641 -- -- . -- 266,456 266,456 -- 46,550 40,560 (5,990)- (9,702,057) (135,754) 9,566,303 (13,971) 106,344 120,315 (39,801,605) 4,789,443 44,591,048 -- - -- -- 368,554 363,130 (5,424) (13,971) 106,344 120,315 (39,433,051) 5,152,573 44,585,624 18,840 18,840 -- 58,501,536 58,501,536 -- -- 46,079 46,079 -- 4,192 4,192 • $ 4,869 $ 171,263 $ 166,394 $ 19,068,485 $ 63,658,301 $ 44,589,816 The notes to the financial statements are an integral part of these statements. C-10 MONROE COUNTY,FLORIDA-BOARD OF COUNTY COMMISSIONERS - COMBINED STATEMENT OF REVENUES,EXPENSES AND CHANGES IN FUND EQUITY ALL PROPRIETARY.FUND TYPES 1 FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1991 Internal Total Enterprise Service (Memorandum Funds Funds Only) Operating Revenues: Tolls $ 868,025 $ -- $ 868,025 Charges for Services 9,777,453 7,203,756 16,981,209 Franchise Fees 2,445,608 -- 2,445,608 Miscellaneous 79,332 4,075 83,407 _ Total Operating Revenues 13,170,418 7,207,831 20,378,249 Operating Expenses: P 9 P Personal Services 2,442,236 301,073 2,743,309 Operations 8,983,209 1,812,598 10,795,807 Landfill Closure Costs 444,569 -- 444,569 Depreciation 1,154,229 8,311 1,162,540 Asserted and Paid Claims -- 4,673,481 4,673,481 Total Operating Expense 13,024,243 6,795,463 19,819,706 Operating Income(Loss) 146,175 412,368 558,543 Non-Operating Revenues(Expenses): 1 Taxes 36 -- 36 Operating Grants 264,724 -- 264,724 Interest Income 922,924 150,421 1,073,345 Interest Expenses and Fiscal Charges (732,445) -- (732,445) Loss on Disposition of Assets (38,410) -- (38,410) Total Non-Operating Revenues(Expenses) 416,829 150,421 567,250 Income Before Operating Transfers 563,004 562,789 1,125,793 Operating Transfers: Transfers from Other Funds 2,096,436 -- 2,096,436 Transfers to Other Funds (1,667,316) (26,910) (1,694,226) Total Operating Transfers 429,120 (26,910) 402,210 Net Income Before Extraordinary Item 992,124 535,879 1,528,003 Extraordinary(Loss)on Advance Refunding (1,011,716) -- (1,011,716) Net Income(Loss) (19,592) 535,879 516,287 Fund Equity-October 1, 1990 6,245,960 989,835 7,235,795 Equity Transfer -- (4,192) (4,192) — Fund Equity- September 30, 1991 $ 6,226,368 $ 1,521,522 $ 7,747,890 l The notes to the financial statements are an integral part of these statements. 1 C-11 MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS COMBINED STATEMENT OF CASH FLOWS ALL PROPRIETARY FUND TYPES FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1991 INCREASE (DECREASE) IN CASH AND CASH EQUIVALENTS Internal Total Enterprise Service (Memorandum Funds Funds Only) Cash flows from operating activities: Cash received for services $ 13,493,811 $ 7,329,014 $ 20,822,825 Cash payments to suppliers for goods and services (8,352,287) (5,720,655) (14,072,942) Cash payments to employees for services (2,564,694) (298,745) (2,863,439) Other operating revenue 79,332 4,075 83,407 Net cash provided (used) by operating activities 2,656,162 1,313,689 3,969,851 Cash flows from noncapital financing activities: • Taxes 36 -- 36 Operating grants received 396,512 -- 396,512 Operating transfers in 2,096,436 -- 2,096,436 Operating transfers to other funds (1,667,316) (26,910) (1,694,226) Net cash provided (used) by noncapital 2 financing activities 825,668 (26,910) 798,758 Cash flows from capital and related financing activities: Proceeds from sale of revenue bonds 9,225,311 -- 9,225,311 Additions to fixed assets (2,973,247) (21,794) (2,995,041) Repayments of long term debt (10,090,689) -- (10,090,689) Interest paid on long term debt (564,622) -- (564,622) Net cash provided used b ca ital P ( ) Y P and related financing activities (4,403,247) (21,794) (4,425,041) Cash flows from investing activities: Net purchases, sales, and maturities of investments (783,731) -- (783,731) Interest on investments 922,924 150,421 1,073,345 Net cash provided (used) by investing activities 139,193 150,421 289,614 Net increase (decrease) in cash and cash equivalents (782,224) 1,415,406 633,182 Cash and cash equivalents at beginning of year 10,737,462 2,274,370 13,011,832 Cash and cash equivalents at end of year $ 9,955,238 $ 3,689,776 $ 13,645,014 C-12 (Continued) MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS - COMBINED STATEMENT OF CASH FLOWS - ALL PROPRIETARY FUND TYPES -CONTINUED FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1991 RECONCILIATION OF OPERATING INCOME TO NET CASH PROVIDED BY OPERATING ACTIVITIES '- Internal Total Enterprise Service (Memorandum Funds Funds Only) Operating income (loss) $ - 146,175 $ 412,368 $ 558,543 Adjustments to reconcile operating income to net cash provided by operating activities: Depreciation 1,154,229 8,311 1,162,540 Change in assets and liabilities: Decrease/(Increase) in: Accounts receivable 396,850 159,525 556,375 Due from other funds -- 113,569 113,569 Due from other governmental units (3) 11,689 11,686 (Decrease)/Increase in: Accounts payable 949,005 40,062 989,067 Accrued wages (60,077) (2,119) (62,196) Due to other funds (338,088) 83,250 (254,838) Deposits 5,875 -- 5,875 Landfill Closure Costs 444,569 -- 444,569 Compensated Absences (41,498) 4,447 (37,051) Asserted and paid claims (875) 478,599 477,724 Other current liabilities -- 3,988 3,988 Total adjustments 2,509,987 901,321 3,411,308 Net cash provided (used) by operating activities $ 2,656,162 $ 1,313,689 $ 3,969,851 SUPPLEMENTAL SCHEDULE OF NON-CASH FINANCING CAPITAL AND INVESTING ACTIVITIES In April, 1991 the County issued Municipal Service District Refunding Revenue Bonds, which resulted in a loss of$1,011,716. The unamortized issuance costs on the refunded bonds was$304,683. Amortization of Municipal Service District Bond issuance and discount costs were$21,735. The Municipal Service District retired certain plan assets having a net book value of$38,314. The notes to the financial statements are an integral part of these statements. C-13 MONROE COUNTY, FLORIDA BOARD OF COUNTY COMMISSIONERS NOTES TO COMBINED FINANCIAL STATEMENTS SEPTEMBER 30, 1991 NOTE 1 - SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES The accounting policies and the presentation of the financial report of the Board of County Commissioners of Monroe County, Florida (the Board) have been designed to conform to generally accepted accounting principles as applicable to governmental units, in accordance with the Governmental Accounting Standards Board (GASB) . GASB embodies the official pronouncements previously issued by the National Council on Governmental Accounting (NCGA) . The following is a summary of the significant accounting policies. Reporting Entity - The Board of County Commissioners is an integral component of Monroe County, a Non-Charter County established under the Constitution and the laws of the State of Florida. There are six offices elected County-wide, which are as follows: Board of County Commissioners, composed of five members, Clerk of Circuit Court, Property Appraiser, Sheriff, Supervisor of Elections and Tax Collector. Il The Board of County Commissioners is the legislative body of Monroe County and as such budgets and provides all the funding used by the separate Constitutional Offices with the exception of fees collected by the Clerk of Circuit Court and. the Tax Collector. Under the direction of the Clerk of Circuit Court, the Monroe County Finance Department maintains the accounting system for the Board's operations, including those of the Supervisor of Elections and the Clerk of Circuit Court, which are included in the General Fund, but excluding those of the Property Appraiser, Sheriff and Tax Collector, each of which maintains its own accounting system. For financial reporting purposes, the Board includes all funds and account groups of governmental operations over which the Board has the ability to exercise oversight responsibility. The manifestations of this ability include financial interdependency, selection of governing body, ability to significantly influence operations, designation of management, accountability of fiscal matters, as well as the scope of services provided in the community. Services provided by the Board and accounted for within these financial statements include police services for unincorporated areas of the County, health and social services, emergency medical services, cultural and recreational programs, solid waste services and other governmental services. Basis of Presentation. - The accounts of the Board are organized on the basis of funds and account groups, each of which is considered a separate accounting entity.. Fund structures, where applicable, have been designed to comply with all requirements of the bond resolutions and regulatory provisions or administrative action. The operations of each fund are accounted for with a set of separate self-balancing accounts comprised of its assets, liabilities, equities, revenues and expenditures, or expenses, as appropriate. The various funds are grouped by type in the financial statements. The following fund types and account groups are used by the Board: C-14 MONROE COUNTY. FLORIDA BOARD OF COUNTY COMMISSIONERS NOTES TO COMBINED FINANCIAL STATEMENTS SEPTEMBER 30. 1991 NOTE 1 - SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued) Governmental Funds: General Fund - The General Fund is the general operating fund of the Board. All general tax revenues and other receipts that are not required either legally or by generally accepted accounting principles to be accounted for in other funds are accounted for in the General Fund. Special Revenue Funds - Special Revenue Funds are used to account for the proceeds of specific revenue sources (other than those associated with expendable trusts or major capital projects.) requiring separate accounting because of legal or regulatory provisions or administrative action. Debt Service Funds - Debt Service Funds are used to account for the payment of principal , interest, and other expenditures related to long-term debt, other than bonds and loans payable from the operations of Proprietary Funds. Capital Project Funds - Capital Project Funds are used to account for financial resources segregated for the acquisition or construction of major capital facilities other than those financed by proprietary operations. Proprietary Funds: Enterprise Funds - Enterprise Funds are used to account for operations that are financed and operated in a manner similar to private business enterprises, where the stated intent is that the cost (expenses, including depreciation) of providing goods or services to the general public on a continuing basis be financed primarily through user charges or where periodic determination of revenues earned, expenses incurred, and/or net income is deemed appropriate for capital maintenance, public policy, management control , accountability or other purposes. Internal Service Funds - Internal Service Funds are used to account for the financing of goods or services provided by one department to other departments of the Board or to other governmental units on a cost reimbursement basis. Fiduciary Funds: Expendable .Trust Funds -..Expendable Trust Funds are generally used in instances where legally mandated or where a formal legal trustee relationship exists.. Both principal and income may be expended in the course of their designated operations. Agency Funds - Agency Funds are custodial in nature (assets equal liabilities) and do not involve measurement of results of operations. Agency Funds are merely clearing accounts for assets held by a government as an agent for individuals, private organizations, other governments, or other funds. C-15 -- MONROE COUNTY, FLORIDA BOARD OF COUNTY COMMISSIONERS NOTES TO COMBINED FINANCIAL STATEMENTS SEPTEMBER 30, 1991 NOTE 1 - SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued) Account Groups: General Fixed Assets Account Group - This account is established to account for all fixed assets of the Board, other than those accounted for in the Enterprise and Internal Service Funds. General Long-Term Debt Account Group - This account group is established to account for the long-term debt of the Board financed from Governmental Funds. Basis of Accounting - The accounting and financial reporting treatment applied to a fund is determined byits measurement a urement focus. All Governmental Funds and Expendable Trust Funds are accounted for using a current financial resources measurement focus. With this measurement focus, only current assets and current liabilities generally are included on the balance sheet. Operating statements of these funds present increases (i .e. , revenues and other financing sources) and decreases (i .e. , expenditures and other financing uses) in net current assets. All Proprietary Funds . are accounted for on a flow of economic resources measurement focus. With this measurement focus, all assets and all liabilities associated with the operation of these funds are included on the balance sheet. Fund equity (i .e. , net total assets) is segregated into contributed capital and retained earnings components. Proprietary fund-type operating statements present increases (e.g. , revenue) and decreases (e.g. , expenses) in net total assets. Basis of accounting refers to when revenues and expenditures or expenses are recognized in the accounts and reported in the financial statements. Basis of accounting relates to the timing of the measurements made regardless of the measurement focus applied. The modified accrual basis of accounting is followed in the Governmental Funds, Agency Funds, and Expendable Trust Funds. Under the modified accrual basis of accounting, revenues are recognized in the- accounting period in which they become susceptible to accrual - that is, when they become both measurable and available to finance expenditures of the current period. Available means collectible within the current period or soon enough thereafter to be used to pay liabilities of the current period. Primary revenues, which include taxes, intergovernmental revenues, charges for services, rents and interest are treated as susceptible to accrual under the modified accrual basis. Expenditures and transfers out are recorded when the related fund liability is incurred. Exceptions to.this general rule include: (1) accumulated sick pay, vacation pay, and compensatory time, which are not recorded as expenditures as the liability is incurred, but when the employee receives payment; (2) prepaid items, which are reported only on the Balance Sheet and do not affect expenditures; and (3) principal and interest on long-term debt, which are recognized when due.. Budgets for Governmental Funds are also prepared on the modified accrual basis, with certain exceptions described under budgets and budgetary data. C-16 MONROE COUNTY, FLORIDA BOARD OF COUNTY COMMISSIONERS NOTES TO COMBINED FINANCIAL STATEMENTS SEPTEMBER 30, 1991 NOTE 1 - SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued) In applying the susceptibility-to-accrual concept to intergovernmental revenues, the legal and contractual requirements of the numerous individual programs are used as guidance. There are, however, essentially two types of these revenues. In one, monies must be expended on the specific purpose or project before any amounts will be paid to the Board; therefore, revenues are recognized based on the expenditures recorded. In the other, monies are virtually unrestricted as to purpose of expenditure and substantially irrevocable; i .e. , revocable only for failure to comply with prescribed compliance requirements, such as equal employment opportunity. These resources are reflected as revenues at the time of receipt or earlier if they meet the availability criterion. Licenses and permits, charges for services, and miscellaneous revenues (except investment earnings) are recorded as revenues when received in cash, because they are generally not measurable until actually. received. Investment earnings and most fines and forfeitures are recorded as earned since they are measurable and available. Proprietary Funds use the accrual basis of accounting. Revenues are recognized in the period in which they are earned and expenses are recognized in the period incurred. Budgets and Budgetary Data - The following are the statutory procedures followed by the Board of County Commissioners in establishing the budget for Monroe County. 1) On or before May 1 of each year the Sheriff, the Clerk of Circuit Court, the Tax Collector, and the Supervisor of Elections shall each submit to the Board of County Commissioners a tentative budget for their respective offices for the ensuing fiscal year. 2) Within fifteen days after certification of the ad valorem tax roll by the Property Appraiser, the County Budget Officer submits to the Board a proposed budget for the fiscal year commencing the following October 1. The budget includes proposed expenditures and the means of financing them. 3) By Board resolution, a tentative budget is submitted to the public. Public hearings are held to obtain taxpayer.comments. 4) Fifteen days after adoption of the tentative budget, a final budget is submitted for review and adoption at a final public hearing. 5) Prior to, or on September 30, the Board's budget is legally enacted through passage of a resolution. Accordingly, all fund types have an adopted budget as required by Florida Statute 129.03. C-17 0 MONROE COUNTY, FLORIDA BOARD OF COUNTY COMMISSIONERS NOTES TO COMBINED FINANCIAL STATEMENTS SEPTEMBER 30, 1991 NOTE 1 - SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued) 6) During the year, the Office of Management and Budget acts on intradepartmental budget changes that do not alter the total revenue or expenditures budgeted to a cost center. A cost center represents a particular area of Board operations or a department. All other budget changes (whether they are transfers between cost centers or alterations of total revenues and expenditures in a fund) are approved by the Board. The budgetary data presented herein was amended by the Board during the year in a legally permissible manner. 7) Florida Statute 129, Section 7, as amended in 1978, provides that only expenditures in excess of total fund budgets are unlawful . However, because the Board acts on all budget changes between cost centers, this becomes the level of control . 8) Budgeted to Actual Expenditure reports are employed as a management control device during the year for all fund types. 9) Budgets for all funds are adopted on a basis consistent with generally accepted accounting principles (GAAP) for that fund type, except for revenues and expenditures relative to tax anticipation notes and revenues and expenditures relative to debt and capital outlay for proprietary funds. Budgetary versus GAAP differences are described in a following note. 10) All appropriations lapse at year end. Investments - Investments, with the exception of those held by deferred compensation plans, are stated at cost, which approximates market. Investments held by the deferred compensation plans are stated at market value. The Monroe County Board of County Commissioners pools cash and investments of the County, excluding those funds requiring or benefiting by separate investment. This gives the Board the ability to maximize its yield on the short-term investment of cash, increasing its income accordingly. Interest earned on pooled investments is allocated to the participating funds based on their average daily balance. Individual fund deficits are ignored in the allocation of interest. General Fixed Assets - General Fixed Assets are recorded as expenditures in the General Fund, Special Revenue Funds, Capital Project Funds and other Governmental Fund types at the time of purchase and are capitalized at cost in the General Fixed Assets Account Group. Fixed assets consisting of certain improvements including .roads, bridges, curbs and gutters, streets and sidewalks, drainage systems and lighting systems have not been capitalized. Gifts or contributions C-18 MONROE COUNTY, FLORIDA BOARD OF COUNTY COMMISSIONERS NOTES TO COMBINED FINANCIAL STATEMENTS SEPTEMBER 30, 1991 NOTE 1 - SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued) are recorded in General Fixed Assets at fair market value at the time received. There is no depreciation expense recorded on General Fixed Assets. Enterprise and Internal Service Fund Fixed Assets - Additions to Enterprise and Internal Service Fund Fixed Assets are stated at cost. Depreciation has been provided using the straight-line method. The estimated useful lives of the various classes of depreciable fixed assets are as follows: Life - Years Buildings and Other Improvements 10-20 Machinery and Equipment 3-10 Sanitary Landfill Sites 1-10 Improvements other than Buildings 50 Capital Lease Obligations - Capital lease obligations for non-Enterprise Funds are accounted for in the General Long-Term Debt Account Group. The capitalized lease obligations are stated at the original fair market value of leased assets capitalized, less payments since the inception of the lease discounted at the implicit rate of interest in the lease. Also, in the year an asset is acquired by capital lease, the expenditure for the asset and the offsetting amount of the financing source are reflected in the Statement of Revenues, Expenditures, and Changes in Fund Balances. Assets acquired under capital leases in non-Enterprise Funds are accounted for in the General Fixed Asset Account Group.. Capital lease obligations of Enterprise Funds and the cost of assets so acquired are reflected in the accounts of those funds. Unamortized Debt Expense - Unamortized debt expense of the Enterprise Funds is amortized by using the straight-line method over the life of the debt. Encumbrances - Encumbrance accounting, under which purchase orders are recorded to reserve that portion of the applicable appropriation, is employed in the Governmental and Expendable Trust Fund types. Encumbrances are not the equivalent of expenditures; therefore, the encumbrances are reported as reservations of fund balances at year end and reappropriated the following year. Property Taxes - Property taxes, based on assessed values at January 1, are levied and become due and payable on November 1st of each year. A four percent discount is allowed if the taxes are paid in November, with the discount declining by one percent each month thereafter. Taxes become delinquent on April 1st of each year, and tax certificates for the full amount of any unpaid taxes and assessments must be sold not later than June 1st of each year. No accrual for the property tax levy becoming due in November of 1991 is included in the accompanying financial statements, since such taxes are collected to finance P Y 9 C-19 MONROE COUNTY, FLORIDA BOARD OF COUNTY COMMISSIONERS NOTES TO COMBINED FINANCIAL STATEMENTS SEPTEMBER 30, 1991 NOTE 1 - SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued) expenditures of the subsequent period. Compensated Absences - Board policy grants employees annual leave and sick leave in varying amounts. Upon termination of employment, employees with six months or more of credited service can receive payment for accumulated annual leave. In general , sick leave payments are granted upon termination of employment to employees with five years or more of credited service. The maximum payment is subject to percentages and maximum hour limitations as determined by each constitutional officer. In Governmental Fund Types, these amounts would not normally be liquidated with expendable available financial resources and are, therefore, recorded in the General Long-Term Debt Account Group. The accumulated compensated absences are accrued when incurred in the Proprietary Funds. Cash and Cash Equivalents - For purposes of the combined statement of cash flows, the Proprietary Fund Types consider all highly liquid investments (including restricted assets) with a maturity of three months or less when purchased to be cash equivalents. Total Columns on Combined Statements - Overview - Total columns on the Combined Statements - Overview (General Purpose Financial Statements) are captioned "Memorandum Only" to indicate that they are presented only to facilitate financial analysis. Data in these columns do not present financial position, results of operations, or cash flows in conformity with generally accepted accounting principles, and such data is not comparable to a consolidation. Interfund eliminations have not been made in the aggregation of this data. NOTE 2 - CASH AND INVESTMENTS Cash and investments consist of the following at September 30, 1991: • Restricted Cash and Cash and Cash with Investments Investments Fiscal Agent Total Amount Invested in County's Pooled Cash Program $ 57,555,787 $ 3,326,849 $ - $ 60,882,636 Demand Deposits 15,931,444 89,890 18,781 16,040,115 Investments 404,012 3,259,677 - 3,663,689 $ 73,891,243 $ 6,676,416 $ 18,781 $ 80,586,440 Florida Statute 125.31 authorizes the Board to invest surplus funds in the following: C-20 MONROE COUNTY, FLORIDA BOARD OF COUNTY COMMISSIONERS NOTES TO COMBINED FINANCIAL STATEMENTS SEPTEMBER 30, 1991 NOTE 2 - CASH AND INVESTMENTS (Continued) a) the State of Florida Local Government Surplus Funds Trust Fund under the management of the State Board of Administration b) negotiable direct obligations of, or obligations of which the principal and interest are unconditionally guaranteed by, the U.S. Government c) interest bearing time deposits or savings accounts in banks and savings and loans organized under state laws or doing business and situated in the state, provided collateral requirements are met d) obligations of the Federal Home Loan Mortgage Corporation e) obligations of the Federal National Mortgage Association f) commercial paper of U.S. corporations having a rating of at least two of the following three ratings: A-1, P-1 and F-1, as rated by Standard & Poors, Moody's and Fitch Investors Service rating services g) Bankers' acceptances that are eligible for purchase by the Federal Reserve Banks and have a letter of credit rating of AA or better h) Tax-exempt obligations of the State of Florida and its various local governments, including Monroe County. Tax exempt obligations with a rating of A or less, must be an insured issue through MBIA or an equivalent company. Issues rated A+ or higher may or may not carry an insurance backing. Deposits - Demand and time deposits are fully insured by Federal Depository Insurance and the multiple financial institution collateral pool required by Sections 280.07 and 280.08, Florida Statutes. Investments - Investments at year end are shown as follows. The U.S. Treasury obligations are held by the Board's agent in the Board's name. Deferred compensation funds and money market funds are uninsured and unregistered, and are composed of investments and securities held by other entities which are not in the Board's name. Cost Value Local Government Surplus Funds Trust Fund $ 60,882,636 $ 60,882,636 U.S. Government Treasury Obligations 2,937,065 2,941,276 Money Market Funds 322,612 322,612 Deferred Compensation Plan 404,012 404,012 $ 64,546,325 $ 64,550,536 C-21 . MONROE COUNTY, FLORIDA BOARD OF COUNTY COMMISSIONERS NOTES TO COMBINED FINANCIAL STATEMENTS SEPTEMBER 30, 1991 NOTE 3 - MORTGAGES RECEIVABLE Mortgages receivable at September 30, 1991 consist of the following: Community Development Block Grant: Second Mortgage Receivable from individual , collateralized by land and buildings, payable in monthly installments of $1,647 including interest at 3%, final payment due March, 2004 $ 205,806 Second Mortgage Receivable from individual , collateralized by land and buildings, payable in monthly installments of $1,975 including interest at 3%, final payment due March, 2004 249,501 Total Mortgages Receivable $ 455,307 The mortgages receivable are equally offset by a fund balance reserve which indicates that it does not constitute "available spendable resources" even though it is a component of total assets. Pursuant to the terms of the mortgage, the balance of the Second Mortgage of $205,806 is now due on demand. NOTE 4 - INTERFUND BALANCES Individual fund interfund receivable and payable balances at September 30, 1991 are: Interfund Interfund Fund Receivable Payable General Fund $ 550,522 $ 369,515 Special Revenue Funds: Fine and Forfeiture 52,346 143,143 Road and Bridge - 22,422 Tourist Development District #one, 2 Cent 2,104 9,674 Tourist Development District #Two, 2 Cent 209 1,354 Tourist Development District #Three, 2 Cent 512 2,709 Tourist Development District #Four, 2 Cent 525 2,709 Tourist Development District #Five, 2 Cent 581 2,902 Tourist Development Administrative and Promotional 8,148 10,418 Tourist Development District #One, 3 Cent 3,233 24,216 Tourist Development District #Two, 3 Cent 322 - Tourist Development District #Three, 3 Cent 786 2,758 Tourist Development District #Four, 3 Cent - 807 9,410 Tourist Development District #Five, 3 Cent 893 43,150 Fire and Ambulance District 1 14,385 Fire and Ambulance District 5 - 342 Fire and Ambulance District 6 1,800 425 Planning, Building and Zoning 456,067 35,133 Parks and Recreation 28,320 460,509 Upper Keys Health Care - 3,286 556,653 788,945 C-22 . MONROE COUNTY, FLORIDA r BOARD OF COUNTY COMMISSIONERS NOTES TO COMBINED FINANCIAL STATEMENTS SEPTEMBER 30, 1991 NOTE 4 - INTERFUND BALANCES (Continued) Debt Service Funds: 1988 Improvement Revenue Bonds 60,775 - Capital Project Funds: Comprehensive Improvements 449 - Revenue Bond Improvements - 107,239 One Cent Infrastructure 101,310 194,282 Bond Anticipation Notes - 131.181 101.759 432.702 Enterprise Funds: Municipal Service District - 42,792 Card Sound Bridge - 27.661 70,453 Internal Service Funds: Worker's Compensation 347,585 81,757 Group Insurance 87,310 6,609 Risk Management Fund 6,352 1,535 441,247 89,901 Trust and Agency Funds: Court Facilities Fees 40,560 - $ 1,751,516 $ 1,751,516 NOTE 5 - RESTRICTED ASSETS Restricted Assets include those provided for by resolutions adopted by the County Commission for the issuance of the Municipal Service District Revenue Bonds, Refunding Improvement Revenue Bonds, Series 1983, Improvement Revenue Bonds, Series 1988; and Bond Anticipation Notes, Series 1990. Total restricted assets as of September 30, 1991 are as follows: Cash and Enterprise Fund - Municipal Service District Investments Renewal and Replacement Fund $ 2,612,565 Sinking Funds 641,978 Landfill Closure Escrow 1,485,314 Crawl Key Condemnation 483,599 5,223,456 Refunding Improvement Revenue Bonds, Series 1983 Debt Service Fund Debt Service Reserve Fund 550,601 Sinking Fund 527,513 1,078,114 !, I C-23 II MONROE COUNTY, FLORIDA BOARD OF COUNTY COMMISSIONERS - 1 NOTES TO COMBINED FINANCIAL STATEMENTS SEPTEMBER 30, 1991 NOTE 5 - RESTRICTED ASSETS (Continued) Improvement Revenue Bonds, Series 1988 A and B Debt Service Fund Sinking Fund 356,627 Sales Tax Bond Anticipation Notes, Series 1990 Debt Service Fund Sinking Fund 18,219 $ 6,676,416 NOTE 6 - RESERVES FOR RESTRICTED ASSETS Reserves representing the excess of amounts' provided for certain restricted asset accounts over the liabilities payable therefrom are established by a reduction of retained earnings or fund balance. The following schedule reflects the reserve account balances at September 30, 1991: • Enterprise Funds Municipal Service District Reserved for Debt Service - Interest Account $ 333,680 Reserved for Renewal and Replacement Account 2,569,940 2,903,620 Debt Service Funds Refunding Improvement Revenue Bonds, Series 1983 Reserved for Debt Service 1,078,114 Improvement Revenue Bonds, Series 1988 A & B Reserved for Debt Service 417,402 Sales Tax Bond Anticipation Notes, Series 1990 Reserved for Debt Service 18,219 1,513,735 $ 4,417,355 C-24 L MONROE COUNTY, FLORIDA BOARD OF COUNTY COMMISSIONERS NOTES TO COMBINED FINANCIAL STATEMENTS SEPTEMBER 30, 1991 NOTE 6 - RESERVES FOR RESTRICTED ASSETS (Continued) Retained earnings and fund balances are reserved to the extent of the excess of restricted assets over liabilities payable from restricted assets as follows: Total Restricted Assets $ 6,676,416 Less: Restricted assets for which retained earnings are not required to be reserved 1,968,913 Liabilities payable from restricted 350,923 Plus: Amounts due from other funds 60,775 $ 4,417,355 NOTE 7 - PROPERTY The following is a summary of changes in General Fixed Assets for the year ended September 30, 1991: 1990 Additions Deductions 1991 Land $ 12,378,117 $ 889,541 $ - $ 13,267,658 Buildings 22,044,199 3,399,470 2,776,508 22,667,161 Equipment 16,899,210 3,484,074 445,565 19,937,719 Construction in Progress 5,157,845 4,940,490 3,267,601 6,830,734 $ 56,479,371 $ 12,713,575 $ 6,489,674 $ 62,703,272 Enterprise Fund property consisted of the following at September 30, 1991: Municipal Card Service Sound District Bridge Total Land $ 4, 149,233 $ $ 4,149,233 Buildings and Improvements 267,683 2,529,805 2,797,488 Equipment 13,062,556 127,384 13,189,940 Total Property 17,479,472 2,657, 189 20,136,661 Less Accumulated Depreciation 7,700,360 1,252,092 8,952,452 Net Property $ 9,779, 112 $ 1,405,097 $ 11,184,209 C-25 i_ MONROE COUNTY, FLORIDA BOARD OF COUNTY COMMISSIONERS NOTES TO COMBINED FINANCIAL STATEMENTS SEPTEMBER 30, 1991 NOTE 7 - PROPERTY (Continued) Internal Service Fund property consisted of the following at September 30, 1991: Worker's Group Risk Compensation Insurance Management Total Equipment $ 29,162 $ 5,462 $ 28,519 $ 63,143 Less Accumulated Depreciation 11,771 2,595 4,900 19,266 Net Equipment $ .17,391 $ 2,867, $ 23,619 $ 43,877 NOTE 8 - LONG-TERM DEBT The following is a summary of changes in long-term debt for the year ended September 30, 1991: Debt Debt 1990 Issued Retired 1991 General Long-Term Debt Group Revenue Bonds $ 21,545,000 $ - $ 230,000 $ 21,315,000 Accrued Compensated Absences 858,086 135,849 - 993,935 Capitalized Lease Obligations 287,342 7,378 141,184 153,536 Installment Loan 20,992 259,078 45,855 234,215 Subtotal 22,711,420 402,305 417,039 22,696,686 Proprietary Funds Revenue Bonds 8,629,363 9,570,000 8,629,363 9,570,000 Accrued Compensated Absences 180,786 - 57,935 122,851 Special Obligation Notes 849,208 - 197,989 651,219 Due to Other Governments 2,212,500 - 442,500 1,770,000 Subtotal 11,871,857 9,570,000 9,327,787 12,114,070 Total $ 34,583,277 $ 9,972,305 $ 9,744,826 $ 34,810,756 C-26 MONROE COUNTY, FLORIDA BOARD OF COUNTY COMMISSIONERS NOTES TO COMBINED FINANCIAL STATEMENTS SEPTEMBER 30, 1991 NOTE 8 - LONG-TERM DEBT (Continued) Bonds payable at September 30, 1991 from Proprietary Funds are composed of the following issues: Enterprise Revenue Bonds - $9,570,000 1991 Municipal Service District Refunding Improvement Bonds due in annual installments of $180,000 to $735,000 on October 1, 1991 to October 1, 2011; interest at 5.2% to 6.60% $ 9,570,000 Bonds at September 30 payable p 1991 from Governmental Funds are composed of the following issues: . Revenue Bonds - $2, 155,000 1983 Refunding Improvement Revenue Bonds, Series 1983 due in annual installments of $35,000 to $190,000 through July 1, 2011; interest at 7.60% to 9.25% $ 1,930,000 Revenue Bonds - $5,000,000 1988 Improvement Revenue Bonds, Series 1988A due in annual installments of $190,000 to $650,000 through December 1, 2008; interest at 6.90% to 7.60% 5,000,000 Revenue Bonds - $2,265,000 1988 Improvement Revenue Bonds, Series 1988B due in annual installments of $130,000 to $300,000 through December 1, 1998; interest at 6.2% to 6.90% 1,885,000 Revenue Bonds - $12,500,000 1990 Sales Tax Bond Anticipation Notes, Series 1990 due in one installment on November 15, 1991; interest at 6.65% 12,500,000 $21,315,000 Other long-term liabilities payable at September 30, 1991 from Proprietary Funds are composed of the following: Special Obligation Notes Payable - Due in monthly installments of $21,919 on October 29, 1991 to December 29, 1994, interest at 8.56% $ 651,219 Due to Other Governments - Amount payable to Monroe County Comprehensive Plan Land Authority (MCLA) . The debt is collateralized by an interlocal agreement which grants MCLA a conservation easement over the related land. The County will repay $442,500 annually, interest free. $ 1,770,000 Other long-term liabilities payable at September 30, 1991 from Governmental .Funds . are composed of the following: C-27 MONROE COUNTY, FLORIDA BOARD OF COUNTY COMMISSIONERS NOTES TO COMBINED FINANCIAL STATEMENTS SEPTEMBER 30, 1991 NOTE 8 - LONG-TERM DEBT (Continued) Installment notes payable in monthly installments of $6,136 from October 1, 1991 to maturity dates at various times through the fiscal year ended September 30, 1996; the P average interest rate is 7.41% $ 234,215 Debt Service Funding Requirements - The total annual debt service funding requirements for all bonds outstanding at September 30, 1991, consisting of interest payments of $16,654,676 and principal payments of $31,565,434 are as follows: Revenue Bonds Proprietary Funds Governmental Year Ended September 30 Amount Interest Rate Amount Interest Rate 1992 $ 795,668 5.2% - 6.75% $ 14,663,488 6.3% - 9.25% 1993 891,307 5.4% - 6.75% 915,417 6.4% - 9.25% 1994 890,918 5.6% - 6.75% 912,577 6.5% - 9.25% 1995 889,117 5.7% - 6.75% 912,636 6.6% - 9.25% 1996 891,162 5.8% - 6.75% 910,977 6.7% - 9.25% 1997-2001 4,470,793 5.9% - 6.75% 4,565,990 6.8% - 9.25% 2002-2006 4,449,595 6.5% - 6.75% 4,558,901 7.2% - 9.25% 2007-2011 4,109,912 6.75% 2,448,520 7.6% - 9.25% 1 Total $ 17,388,472 $ 29,888,506 Notes Payable Proprietary Funds Governmental Year Ended September 30 Amount Interest Rate Amount Interest Rate 1992 $ 206,728 8.56% $ 73,629 6.9% - 11.8% 1993 206,728 8.56% 61,899 6.9% - 11.8% 1994 206,728 8.56% 61,899 6.9% - 11.8% 1995 51,682 8.56% 61,899 6.9% - 11.8% 1996 - 11,940 6.9% - 7.3% Total $ 671,866 $ 271,266 C-28 MONROE COUNTY, FLORIDA BOARD OF COUNTY COMMISSIONERS NOTES TO COMBINED FINANCIAL STATEMENTS SEPTEMBER 30, 1991 NOTE 8 - LONG-TERM DEBT (Continued) Year Ended September 30 Total • 1992 $ 15,739,513 1993 2,075,351 1994 2,072,122 1995 1,915,334 1996 1,814,079 1997-2001 9,036,783 2002-2006 9,008,496 2007-2011 6,558,432 $ 48,220, 110 The amount available in the Debt Service Funds to service the 1983, 1988A and 1988B 'and 1990 revenue bonds is $1,452,960. Restrictive Covenants and Collateral Requirements - The 1983 Refunding . Improvement Revenue Bonds are payable from and collateralized by a lien on and pledge of the racetrack funds received by Monroe County from the State of Florida. The 1991 Municipal Service District Refunding Improvement bonds are payable solely from and collateralized by a prior lien upon and pledge of .(i) -charges for service levied annually against residential property within the Monroe County Municipal Service District (the "District") , Monroe County, Florida for the availability and furnishing of certain solid waste disposal services, (ii ) payments received from franchisee solid waste collectors with respect to commercial property within the District, (iii) all other non ad valorem funds received by the District with respect to furnishing services of the solid waste facilities to .the residents of the District excluding any state or federal funds received from time to time by the District and (iv) certain investment income received by the District. Under the terms of the enterprise revenue bonds issue, the Municipal Service District is required, .among other things,- to establish rates and to collect .fees and charges which will be sufficient at all times to - - pay 110% of the Maximum Debt Service Requirement on the Series 1991 Bonds and on all outstanding Parity Bonds, plus 100% of all reserve or other payments including the cost of Operation and Maintenance. and deposits for Renewal and. Replacements of the Facilities. The Municipal Service District' was in compliance . . with those covenants for the year ended September 30, 1991. The Bonds and the interest payable thereon will not constitute a general obligation of the. District, Monroe County or the State of Florida, or a pledge of the faith and . credit of the District, Monroe County, the State of Florida or any political subdivision thereof. Neither the Bonds, nor any interest. or premium thereon, shall be payable from the ad valorem tax revenues of the District, Monroe County,. or the State of Florida. C-29 MONROE COUNTY, FLORIDA BOARD OF COUNTY COMMISSIONERS NOTES TO COMBINED FINANCIAL STATEMENTS SEPTEMBER 30, 1991 NOTE 8 - LONG-TERM DEBT (Continued) The 1988 Series A and B Improvement Revenue Bonds are payable from and secured by a first lien upon and pledge of the Guaranteed Entitlement portion of the Revenue Sharing Trust Fund for Counties and the Second Guaranteed Entitlement for r-, Counties paid by the State of Florida. The 1989 Special Obligation Notes are payable from and collateralized by (i) charges for service levied against designated property within Monroe County benefitted by the County's solid waste disposal system pursuant to Ordinance No. 033-1989 (ii) any payments received from franchisee solid waste collectors with respect to commercial property within Monroe County (iii) all other non ad valorem funds received by the issuer with respect to the furnishing of solid waste disposal services to residents of Monroe County, excluding any state or federalfunds un s received from time to time bythe Board- and (iv) investment earnings. The pledge of the aforementioned revenues are junior and inferior in all respects to the lien of the 1985 Municipal Service District Refunding Improvement Revenue Bonds on such. revenues. The 1990 Sales Tax Bond Anticipation Notes are payable from and secured by a lien and pledge of the proceeds to be received from the sale of the Sales Tax Revenue Bonds, Series 1991 and, to the extent necessary, the proceeds derived by and allocated to the Board from the levy, and collection of the one-cent discretionaryinfrastructure sales tax. Loss on Advance Refunding - On April 1, 1991, the Board Municipal Service District (MSD) issued $9,570,000 in Refunding Improvement Bonds, Series 1991 with an average interest rate of 6.44 percent to advance refund $8,294,363 of outstanding Series 1985 bonds with an average interest rate of 8.3 percent. The net proceeds of $9,225,311 (after original issue discount of $111,910 and payment of $232,780 in underwriting fees, insurance, and other issuance costs) plus an additional $1,398,706 of Series 1985 sinking fund and reserve fund monies were used to purchase U.S. Government Securities. Those securities were deposited in an irrevocable trust with an escrow agent to provide for all future debt service payments on the Series 1985 bonds. As a result, the Series 1985 bonds are considered to be defeased and the liability for those bonds has been removed from the Board's balance sheet. Although the advance refunding resulted in the recognition of an accounting loss of $1,011,716 for the year ended September 30, 1991, the Board in effect reduced its aggregate debt service payments by approximately $2,017,001 over the next 21 years and obtained an economic gain (difference between the present values of the old and new debt service payments) of approximately $673,000. C-30 MONROE COUNTY, FLORIDA BOARD OF COUNTY COMMISSIONERS NOTES TO COMBINED FINANCIAL STATEMENTS SEPTEMBER 30, 1991 NOTE 9 - DEFEASANCE OF DEBT On December 6, 1985 the Board defeased the $8,000,000 Municipal Service District Improvement Bonds, Series 1980 using proceeds from the $9,211,774 Municipal Service District Refunding Improvement Bonds, Series 1985. On April 1, 1991 the Board defeased the Municipal Service District Refunding Improvement Bonds, Series 1985 by using proceeds from the Municipal Service District Refunding Improvement Bonds, Series 1991. The following schedule reflects the outstanding principal on refunded Municipal Service District Bonds, by issue as of September 30, 1991: $8,000,000 Municipal Service District Improvement Bonds, Series 1980 $ 7,415,000 $9,211,774 Municipal Service District Refunding Improvement Bonds, Series 1985 7,551,774 $ 14,966,774 NOTE 10 - LEASE OBLIGATIONS Capitalized lease obligations consist of equipment lease purchases accounted for in the General Long-Term Debt Account Group and General Fixed Assets Account Group. The future minimum payments under capitalized leases consist of the following at September 30, 1991: General Long- Fiscal year ending September 30: Term Debt 1992 $ 138,697 1993 17,377 1994 8,674 Total minimum payments 164,748 Amounts representing interest 11,212 Present value of net minimum lease payments $ 153,536 Leased equipment which has been capitalized as of September 30, 1991 is as follows: General Fixed Assets: General Government $ 590i560 Rental expense under operating leases for the current year amounted to $ 571,050. C-31 MONROE COUNTY, FLORIDA BOARD OF COUNTY COMMISSIONERS NOTES TO COMBINED FINANCIAL STATEMENTS SEPTEMBER 30, 1991 NOTE 11 - CONTRIBUTED CAPITAL Contributed capital consists of the followingat September 30, 1991: P P Enterprise Funds - Contributions from Other Funds: Municipal Service District $ 2,805,649 Card Sound Bridge 2,761 $ 2,808,410 NOTE 12 - FUND DEFICIT M $2Enterprise,921,641 represents Funds - the unicipal accumulatedService District operating- The losses since theaccumulated Districtdeficit 'sof inception. It is attributable to depreciation expense recorded on contributed assets, additional funding of restricted assets, and the estimated cost of landfill closure. The deficit will be eliminated by continuing to collect charges and fees as increased in the prior year. NOTE 13 - EXPENDITURES IN EXCESS OF APPROPRIATIONS The following cost center had expenditures in excess of appropriations at September 30, 1991: General Fund: General Government, Information Systems - Additional accounts payable were recorded, thereby causing expenditures in excess of appropriations of $63,616. NOTE 14 - SEGMENTS OF ENTERPRISE ACTIVITIES Municipal Service District operating revenues are generated primarily by billings for mandatory garbage collection. Card Sound Bridge operating revenues are generated_ through tolls for the use of the Bridge. The key financial data for the year. ended September 30, 1991 for the above services are as follows: Municipal Card Service Sound District Bridge Total Operating Revenues $ 12,302,384 $ 868,034 $ 13 170 418 Operating Expenses 10,896,916 973,098 11,870,014 Depreciation 1,088,430 65,799 1,154,229 Total Operating Expenses 11,985,346 1,038,897 13,024,243 C-32 MONROE COUNTY, FLORIDA BOARD OF COUNTY COMMISSIONERS NOTES. TO COMBINED FINANCIAL STATEMENTS SEPTEMBER 30, 1991 NOTE 14 - SEGMENTS OF ENTERPRISE ACTIVITIES (Continued) Municipal Card Service Sound District Bridge Total Operating Income (Loss) 317,038 (170,863) 146,175 Taxes 36 - 36 Operating Grants 264,724 - 264,724 Interest Income 776,869 146,055 922,924 • Interest Expense and Other Debt Service Costs (732,445) - (732,445) Loss on Disposition of Assets (38,314) (96) (38,410) Operating Transfers In 2,096,436 - 2,096,436 Operating Transfers Out (1,653,936) (13,380) (1,667,316) Extraordinary Loss on Advance Refunding - (1,011,716) - (1,011,716) • Net Income (Loss) $ 18,692 $ (38,284) $ _(19,592) Net Increase (Decrease) in Cash Flows S �809�606) $ 27,382, $ (782,224) Assets $ 21,441,092 $ 3_517,917 $ 24,959,G09 Long-Term Debt $ 11,689,285 $ 8,953 $ 11,698,238 Contributed Capital $ 2,805,649 $ 2,761 $ 2,808,410 Fund Equity $ 2,787,628. $ 3,438,740 $ 6,226,368 Acquisition of Property, Plant and Equipment $ 2,945,404, $ 27,843 $ 2,973,247 NOTE 15 - BUDGETARY - GAAP REPORTING RECONCILIATION The accompanying Combined Statement of Revenues, Expenditures and Changes in Fund Balances - Budget and Actual - All Governmental Fund Types and Expendable Trust . Funds for the year ended September 30, 1991 presents comparisons of the legally adopted budget with actual data on a budgetary basis. Because certain accounting principles applied for purposes of _developing data on a budgetary basis differ from those used to present financial statements in conformity with GAAP, a reconciliation of resultant basis, timing and perspective differences in the Excess of Revenues and Other Sources Over (Under) Expenditures and Other Uses for the year ended September 30, 1991 is presented as follows: C-33 MONROE COUNTY, FLORIDA BOARD OF COUNTY COMMISSIONERS NOTES TO COMBINED. FINANCIAL STATEMENTS SEPTEMBER 30, 1991 NOTE 15 - BUDGETARY - GAAP REPORTING RECONCILIATION (Continued) Special Debt Capital Expendable General Revenue - Service Projects Trust Excess of revenues and other sources over (under) expenditures and other uses - budgetary basis $(1,846,464) $ 3,997.407 $ 102.865 $ 2.429.291 $ 106.344 Adjustments: To adjust expenditures for repayment of tax anticipation note - 350,000 - -To record excess of revenues over (under) expenditures for unbudgeted funds: Board, Special Road District Venetian Drive - 3,760 - - - Board, Community Development Block Grant - 14.794 - - - Total Adjustments - 368.554 - - - Excess of revenues and other sources over (under) expenditures and other uses - GAAP basis $(1,846,464) $ 4.365.961 $ 102,865 $ 2,429,291 $ 106,344. The Board also did not budget the Key West Animal Shelter Fund, which was not anticipated to have and did not have revenues or expenditures. All other funds have legally adopted budgets except as described herein and listed on the previous schedule. NOTE 16 - RETIREMENT PLAN Substantially all full-time Board employees are participants in the Florida Retirement System, "The System", a multiple-employer, cost-sharing public retirement system. The System, which is controlled by the State Legislature and administered by the State of Florida, Department of Administration, Division of Retirement, covers approximately 544,000 full-time employees of . various governmental units within the State of Florida. The System provides for vesting of benefits after 10 years of creditable service. Normal retirement benefits are available to employees who retire at or after age 62 with 10 or more years of service. Early retirement is available after 10 years of service with a 5% reduction of benefits for each year prior to the normal retirement age. Retirement benefits are based upon age, average rTh compensation and years-of-service credit where average compensation is computed as the average of an individual 's five highest years of earnings. The Board has no responsibility to the System other than to make the periodic payments required by state statutes. Ten-year historical trend information showing the System's progress in accumulating sufficient assets to pay benefits when due is presented in the System's June 30, 1991 Comprehensive Annual Financial Report. C-34 MONROE COUNTY, FLORIDA BOARD OF COUNTY COMMISSIONERS NOTES TO COMBINED FINANCIAL STATEMENTS SEPTEMBER 30, 1991 NOTE 16 - RETIREMENT PLAN (Continued) The amount reported below as "pension benefit obligation" is a standardized disclosure measure of the present value of pension benefits, adjusted for the effects of projected salary increases estimated to be payable in the future as a result of employee service to date. The measure is the actuarial present value of credited projected benefits and is intended to assist users in assessing the plan's funding status on a going-concern basis, assess progress made in accumulating sufficient assets to pay benefits when due, and make comparisons among government pension plans and employers. The System does not conduct separate measurements of assets and pension benefit obligations for individual employers. The pension benefits obligation at June 30, 1991 for the System as a whole, determined through an actuarial valuation performed as of that date, was $33.8 billion. The System's net assets available for benefits on that date (valued at market) were $23.9 billion, resulting in an unfunded pension benefit obligation of $14.2 billion. . Participating employer contributions are based upon state-wide rates established b the State of Florida. These rates are applied to employee salaries as y PP follows: regular employees, 16.2%,special risk employees, 26.00%, and elected officials, 23.8%. The Board's contributions of approximately $2,436,000 made during the year ended September 30, 1991 were made in accordance with contribution requirements determined by the actuarial valuation of the System as . of June 30, 1990. These contributions represented approximately .11% of total contributions required of all participating employers during the fiscal year of the System ended June 30, 1991. Total payroll for Board employees during the fiscal year ended September 30, 1991 was approximately $15,570,000, with the portion attributed to employees covered by the System being $15,526,999. The contribution to the System for the year was approximately 16.0 % of total payroll . There were no changes in actuarial assumptions, benefit provisions, actuarial funding methods or any other significant factors that affected the Board's contribution during the fiscal year ended September 30, 1991. Effective January 1, 1991 contribution rates were increased to cover future normal costs and to amortize the unfunded liability determined as of June 30, 1990. NOTE 17 - INTERFUND TRANSFERS Operating Transfers during the year ended September 30, 1991 consisted of the following: C-35 MONROE COUNTY, FLORIDA BOARD OF COUNTY COMMISSIONERS NOTES TO COMBINED FINANCIAL STATEMENTS SEPTEMBER 30, 1991 NOTE 17 - INTERFUND TRANSFERS (Continued) Operating Operating Fund Transfers In Transfers Out General Fund $ 2,048,703 $ 1,222,651 Special Revenue Funds: Fine and Forfeiture 51,946 - Road and Bridge - 13,380 Fire and Ambulance District 1 - 310,249 Fire and Ambulance District 5 - 98,043 Fire and Ambulance District 6 1,800 112,918 Translator System - 24,691 Upper Keys Health Care - 1,800 Planning, Building and Zoning 159,295 341,087 Parks and Recreation 28,320 9, 138 241,361 911,306 Capital Project: Revenue Bond Capital Improvements - 21,597 One Cent Infrastructure Surtax 21,597 598,877 21,597 620,474 Enterprise Fund: Municipal Service District 2,096,436 1,653,936 Card Sound Bridge - 13,380 2,096,436 1,667,316 Internal Service Fund: Worker's Compensation - 8,970 GroupInsurance - 8 970 , Risk Management - 8,970 26,910 Expendable Trust: Court Facilities Fees 40,560 - $ 4,448,657 $ 4,448,657 C-36 MONROE COUNTY, FLORIDA BOARD OF COUNTY COMMISSIONERS NOTES TO COMBINED FINANCIAL STATEMENTS SEPTEMBER 30, 1991 NOTE 17 - INTERFUND TRANSFERS (Continued) Equity transfers during the year ended September 30, 1991 consisted of the following: Equity Equity Fund Transfers In Transfers Out General Fund $ 4,192 $ 46,079 Capital Projects Funds: Comprehensive Improvements 5,424 - Key West Animal Shelter - 5,424 Internal Service Funds: Risk Management Fund - 4,192 Expendable Trust Funds: - Court Facilities Fees • 46,079 - $ 55,695 $ 55,695 NOTE 18 - DEFERRED COMPENSATION PLAN The Board offers its employees a deferred compensation plan created in accordance with Internal Revenue Code Section 457. The plan, available to all employees, permits them to defer a portion of their. salary 'until future years. The deferred :compensation is not available to employees until termination, -retirement, death, or unforeseeable emergency. All amounts of compensation deferred under the. plan, all property and rights purchased with those amounts, and all income attributable to those amounts, property, or rights are (until paid or made available to the employee or other beneficiary) solely the. property and rights of the Board (without being restricted to the provisions of benefits under the plan) , subject only to the claims of the Board's general creditors. Participants' rights under the plan are equal to those of general creditors of the Board in an amount equal to the fair market value of the deferred account for each participant. The Board has no liability for losses under the plan but do have the duty of due care that would be required of an ordinary prudent investor. The Board believes that it is unlikely that it will use the assets to satisfy the claims of general creditors in the future. NOTE 19 - LITIGATION The Board is a defendant in various lawsuits and is involved in other disputes wherein substantial amounts are claimed. In the opinion of the Board, these suits .and claims should not result in :judgements_ or settlements which, in aggregate would have a material adverse effect on the Board's financial condition. C-37 MONROE COUNTY, FLORIDA BOARD OF COUNTY COMMISSIONERS NOTES TO COMBINED FINANCIAL STATEMENTS SEPTEMBER 30, 1991 NOTE 20 - COMMITMENTS AND CONTINGENCIES Self Insurance Programs - The Board is self-insured for losses in the areas of liability and workers' compensation. Claims are paid from the Group Insurance, Workmen's Compensation, and Risk Management Internal Service Funds which are funded by contributions from other funds and, in the case of Group Insurance, employees. The contributions are determined by projected losses based on historical claims experience. Estimated liabilities for claims incurred but not reported are accrued based on projections estimated by Board staff from historical data. As of September 30, 1991, there were no material long-term liabilities for claims and judgements. Grant Programs - The Board participates in a number of federally assisted grant programs. These programs are subject to financial and compliance audits by the grantors or their representatives. As of February 28, 1992 there were no material questioned or disallowed costs as a result of grant audits in process or completed. Arbitrage Rebate - In accordance with the Tax Reform Act of 1986, any interest earnings on borrowed construction funds in excess of the interest costs are required to be rebated to the federal government. The Board has estimated that there will be no liability for arbitrage rebate. Landfill Closure Escrow Funding - Pursuant to Florida Department of Environmental Regulation Rule 17-701 .076, Financial Responsibility, the Board must establish and fun a landfill management escrow account relative to its solid waste facilities. As of September 30, 1991, this account is not fully funded. A plan has been submitted to the Florida Department of Environmental Regulation to provide for funding the mandated landfill closure and maintenance costs. The plan contemplates the use of the renewal and replacement funds established pursuant to the Municipal Service District Refunding Improvement Bonds, Series 1985 and the issuance of additional parity bonds. The plan is pending approval from the Florida Department of Environmental Regulation. Impact Fee Refunds - Unexpended or unencumbered funds arising from the collection of impact fees be refunded within one year following the end of the sixth P may Y year from the date on which the impact fee was paid or within three months of the noncommencement of construction. NOTE 21 - SUBSEQUENT EVENT By resolution adopted on May 2, 1990, the. Board authorized the issuance of $43,500,000 Sales Tax Revenue Bonds, Series 1991.. . The proceeds of these bonds will be used to retire the Sales Tax Bond Anticipation Notes, Series 1990, and to construct additional criminal justice facilities. The bonds were issued October, 1991. C-38 (BLANK PAGE) MONROE COUNTY, FLORIDA BOARD OF COUNTY COMMISSIONERS STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE-BUDGET AND ACTUAL GENERAL FUND FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1991 Variance Favorable Budget Actual (Unfavorable) Revenues: Taxes 10,207,139 10,028,790 (178,349) Licenses and Permits 209,400 255,365 45,965 Intergovernmental Revenues 11,014,058 8,802,660 (2,211,398) Charges for Services 2,075,442 3,420,463 1,345,021 Fines and Forfeitures 16,000 20,591 4,591 Interest Income 912,838 823,136 (89,702) Miscellaneous Revenues 277,664 443,360 165,696 Total Revenues 24,712,541 23,794,365 (918,176) Expenditures: Current: General Government: Board of County Commissioners 1,307,924 1,280,258 27,666 Insurances-Clerk Circuit Court 248,818 248,818 -- Insurances-Clerk to the Board 94,223 94,223 -- Insurances-Microfilm 18,687 18,687 -- Clerk to the Board 637,425 634,547 2,878 Clerk of the Circuit Court 1,046,134 1,012,069 34,065 Clerk of the Circuit Court-Microfilm 150,880 129,611 21,269 Clerk of the County Court 691,363 664,573 26,790 Clerk- Data Processing 281,707 266,986 14,721 Clerk- Electronic Recording 83,595 83,587 8 Clerk - Domestic Relations 49,171 49,152 19 Criminal Systems Capital Purchase 103,331 76,094 27,237 Internal Audit 72,479 59,470 13,009 TDC Audit Function 98,000 62,728 35,272 County Attorney • 960,308 671,904 288,404 Property Appraiser 1,650,288 1,565,288 85,000 Tax Collector 2,141,357 1,985,439 155,918 Circuit Court 526,075 455,581 70,494 County Court 202,633 198,759 3,874 Pretrial Services 291,385 274,398 16,987 State Attorney 122,203 102,293 19,910 Public Defender 177,137 159,897 17,240 Guardianship of Monroe County 53,246 32,191 21,055 Guardianship Evaluation 27,500 25,928 1,572 Pretrial Services Resource Center 9,029 8,971 58 D-1 (Continued) MONROE COUNTY, FLORIDA BOARD OF COUNTY COMMISSIONERS STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE-BUDGET AND ACTUAL GENERAL FUND FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1991 I Variance Favorable Budget Actual (Unfavorable) Supervisor of Elections 351,374 340,544 10,830 1 Elections 128,954 115,992 12,962 County Administrator 216,192 205,457 10,735 Information Systems 905,099 968,715 (63,616) Office of Management & Budget 187,838 182,753 5,085 ' Management Services 99,531 99,367 164 _. Purchasing 164,854 139,592 25,262 Personnel\Safety 248,975 245,911 3,064 Public Works Management 117,741 108,975 8,766 Garage-Key West 150 0 150 Public Works Garage 616,282 . 491,110 125,172 Public Works Correction Facilities 50,000 44,354 5,646 __ Public Works Facilities Maintenance 2,790,407 2,780,314 10,093 Public Service Bldg Parking Lot 9,000 7,761 1,239 Advertising 5,000 4,974 26 Chaplin Building 61,330 60,919 411 Communications 299,894 249,696 50,198 Community Services Management 115,804 111,386 4,418 Anti Drug Abuse Grant Administration 21,253 21,253 -- Pilot Residential Work Release Program 68,073 52,267 15,806 Anti Drug Abuse Pretrial 47,403 41,299 6,104 Training & Development 142,481 137,263 5,218 Total General Government 17,692,533 16,571,354 1,121,179 Public Safety: Medical Examiner 280,598 280,568 30 Emergency Management 293,401 182,693 110,708 Radiological Emergency Preparedness Grant 109,327 65,092 44,235 Emergency Medical Services Coordinator 215,250 182,887 32,363 Emergency Medical Svc Grant 122,000 113,418 8,582 Emergency Medical Services Award Grant 96,017 -- 96,017 Public Safety Management 125,880 120,824 5,056 Emergency Medical Communications 25,412 8,975 16,437 911 Emergency System 150,044 143,592 6,452 Emergency Medical Air Transportation 80,000 22,888 57,112 Warning & Communication Grant 18,000 -- 18,000 (Continued) D-2 Li MONROE COUNTY, FLORIDA BOARD OF COUNTY COMMISSIONERS STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE-BUDGET AND ACTUAL GENERAL FUND FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1991 Variance Favorable Budget Actual (Unfavorable) Total Public Safety 1,515,929 1,120,937 394,992 [[[ Physical Environment: DNR Derelict Vessel-Phase I 59,881 59,881 -- DNR Ramrod Entrance 7,819 7,819 -- DNR Boating Improvement 3,101 3,101 -- Kemp Channel &Tavernier Creek 3,250 3,250 -- DNR Derelict Vessel-Phase ll 49,770 23,102 26,668 Litter Grant 10,000 9,965 35 Extension Service 119,204 . 110,864 8,340 Total Physical Environment 253,025 217,982 35,043 Transportation: Marathon Airport Operations & Maint. 135,374 99,568 35,806 Marathon Airport Noise Study 14,350 -- 14,350 Marathon AIP-07 Beacon &Tower 6,831 6,488 343 Marathon AIP-07 East Apron 22,058 22,058 -- Marathon AIP-07 West Apron 79,095 74,074 5,021 Marathon AIP-07 Runway Safety Overrun 6,536 6,536 -- Marathon AIP-08 Safety Fence & Gates 16 -- 16 Marathon Airport Defvelopment of Regional Impact 201,000 173,040 27,960 Marathon Airport Sewage Treatment Plant 52,826 2,912 49,914 1 Marathon Aircraft Apron & Lighting 124,625 19,412 105,213 Marathon Airport Stormwater Runoff Study 114,061 106,289 7,772 Marathon Airport Terminal-Phase I 411,397 154,513 256,884 Marathon Airport New Passenger Terminal Complex 173,448 20,403 153,045 Marathon Airport Parking Lot 400,000 13,691 386,309 Key West Airport Operations & Maint. 717,114 626,838 90,276 Key West Airport Safety Zone 95,770 90,393 5,377 Key West AIP-03 Noise Study 10,735 -- 10,735 Key West AIP-04 Apron Expansion 155,117 8,498 146,619 Key West AIP-05 Terminal Restrooms 18,588 6,778 11,810 - Key West AIP-06 Beacon &Tower 76,245 2,153 74,092 Key West Airport Environmental Assessment Plan 268,235 100,220 168,015 Key West Airport Stormwater Runoff Study 141,963 119,530 22,433 Key West Airport Federal Inspection Station/Customs 60,494 11,602 48,892 Key West Airport Terminal Renovations 83,297 36,400 46,897 (Continued) -i D-3 MONROE COUNTY, FLORIDA BOARD OF COUNTY COMMISSIONERS STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE-BUDGET AND ACTUAL GENERAL FUND FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1991 Variance -I Favorable Budget Actual (Unfavorable) Key West Airport Sewage Treatment Plant 29,174 7,868 21,306 Key West Parking Lot 430,575 34,370 396,205 Total Transportation 3,828,924 1,743,634 2,085,290 I_ Economic Environment: Housing Authority\HUD 415,899 87,674 328,225 Veteran's Affairs 300,058 277,580 22,478 SFETC -JTPA Liaison 52,239 21,629 30,610 SFETC -Title IIA 4,036 2,186 1,850 Title II Incentive Award 916 913 3 - SFETC Intake 80,041 42,769 37,272 Summer Youth Employment &Training 55,541 19,408 36,133 I Total Economic Environment 908,730 452,159 456,571 Human Services: Public Works Animal Shelter 516,979 508,395 8,584 Baker Act Services 364,735 364,735 -- Mental Health 333,401 333,401 -- Monroe County Association for Retarded Citizens 20,300 20,300 -- Baker Act Transportation (MHCLK) 74,386 69,399 4,987 Juvenile Drug Rehabilitation Program 80,000 80,000 -- Grace Jones Daycare Center 3,716 3,097 619 Welfare Administration 601,677 585,838 15,839 Welfare Services 711,502 663,214 48,288 Health Care Responsibility Act 315,568 3,220 312,348 Bayshore Manor 426,531 344,690 81,841 Senior Community Svc. Proj.-I 346,259 196,687 149,572 Senior Community Svc. Proj. -II 36,000 28,685 7,315 1 Transportation Title III-B 264,984 193,633 71,351 Transportation 227,049 199,537 27,512 Nutrition C-I 245,155 184,121 61,034 - Nutrition C-II 216,635 163,195 53,440 CCE - In Home Services 1,055,298 615,828 439,470 CODA - Homemakers 242,335 134,614 107,721 Homemaker III-D 28,788 15,443 13,345 Senior Community Service Project III 27,508 17,039 10,469 Senior Community Service Project Federal 72,938 19,835 53,103 - (Continued) J D-4 1 MONROE COUNTY, FLORIDA BOARD OF COUNTY COMMISSIONERS STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE-BUDGET AND ACTUAL GENERAL FUND FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1991 Variance Favorable Budget Actual (Unfavorable) Lower Keys AARP 1,500 137 1,363 Middle Keys AARP 1,500 1,030 470 Upper Keys AARP 1,500 411 1,089 Big Pine Key AARP 1,500 1,461 39 Older Americans Volunteer Program 4,000 1,914 2,086 Legal Aid 14,532 14,532 -- Help Line 10,500 10,500 -- Domestic Abuse Shelter 14,250 14,250 -- Hospice of the Florida Keys 50,000 50,000 -- Aids Help, Inc. 38,000 38,000 -- Big Brothers\Big Sisters 10,000 • 10,000 -- Handicapped Job Placement 19,950 19,950 -- Florida Keys Youth Club 40,000 40,000 -- Total Human Services 6,418,976 4,947,091 1,471,885 Culture and Recreation: Fine Arts Council 105,000 105,000 -- I Higgs Beach 135,661 122,217 13,444 Summer School Recreation Program 8,750 6,390 2,360 Historic Fla. Keys Preservation Board 8,550 8,550 -- East Martello Art Gallery and Historical Museum 9,194 9,149 45 Key West Garden Club - West Martello 23,128 21,367 1,761 Key West Lighthouse Museum 12,325 9,267 3,058 Caloosa Cove 180,000 11,382 168,618 Pigeon Key Preservation 30,000 30,000 -- Library Admin Support 301,517 267,125 34,392 Library Key West 367,325 360,145 7,180 Library Bookmobile 34,229 33,980 249 Library Marathon 163,748 158,773 4,975 Library Islamorada 123,321 120,535 2,786 Library Key Largo 148,624 143,969 4,655 Library Donations 28,334 4,689 23,645 LSCA Grant 54,732 54,732 -- Total Cultural and Recreation 1,734,438 1,467,270 267,168 (Continued) D-5 MONROE COUNTY, FLORIDA BOARD OF COUNTY COMMISSIONERS STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE-BUDGET AND ACTUAL GENERAL FUND FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1991 Variance Favorable Budget Actual (Unfavorable) J Debt Service: Principal Retirement 182,887 179,021 3,866 Interest and Fiscal Charges 36,294 33,889 2,405 - Total Debt Service 219,181 212,910 6,271 Total Expenditures 32,571,736 26,733,337 5,838,399 Excess of Revenues Over/ (Under) Expenditures (7,859,195) (2,938,972) 4,920,223 Other Financing Sources (Uses): _ Reserve for Contingencies (2,379,139) -- 2,379,139 Transfers from Other Funds 2,577,771 2,048,703 (529,068) Transfers to Other Funds (1,406,224) (1,222,651) 183,573 Capital Lease Acquisition 266,456 266,456 -- Total Other Financing Sources/(Uses) (941,136) 1,092,508 2,033,644 Excess of Revenues and Other Sources Over/(Under) Expenditures and Other Uses (8,800,331) (1,846,464) 6,953,867 Fund Balance, October 1, 1990 12,655,910 12,655,910 -- Equity Transfers (41,887) (41,887) -- Fund Balance, September 30, 1991 $ 3,813,692 10,767,559 $ 6,953,867 D-6 i1 • (BLANK PAGE) f MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS COMBINING BALANCE SHEET 1 ALL SPECIAL REVENUE FUNDS SEPTEMBER 30, 1991 —, Community Development Fine Road Block & & Law Grant Forfeiture Bridge Library ASSETS Assets: Cash and Investments $ 106,106 $ 4,983,553 $ 7,956,559 $ 10,127 Accounts Receivable: Other -- 2 3,742 -- Allowance for Other Uncollectible -- -- -- -- Mortgage Note Receivable 455,307 -- -- -- Due from Other Funds -- 52,346 -- -- Due from Other Governmental Units -- 821,370 158,801 1,590 Total Assets $ 561,413 $ 5,857,271 $ 8,119,102 $ 11,717 LIABILITIES AND FUND EQUITY Liabilities: Accounts Payable $ -- $ 70,030 $ 200,109 $ 151 Accrued Wages and Benefits Payable -- -- 77,318 -- Contracts Payable -- -- 18,535 -- Due to Other Funds -- 143,143 22,422 -- Due to Other Governmental Units -- -- -- -- Deferred Revenues -- -- -- -- 1 1 Other Current Liabilities -- 406 -- -- Total Liabilities -- 213,579 318,384 151 1 Fund Equity: - Fund Balances: Reserved for Encumbrances -- 2,380 19 -- Reserved for Mortgage Loans 455,307 -- -- -- Unreserved 106,106 5,641,312 7,800,699 11,566 Total Fund Equity 561,413 5,643,692 7,800,718 11,566 Total Liabilities and Fund Equity $ 561,413 $ 5,857,271 $ 8,119,102 $ 11,717 E-1 Tourist Tourist Tourist Tourist Tourist Tourist Development, Development, Development, Development, Development, Development, Administrative P � P � P � P � P District District District District District and #One #Two #Three #Four #Five Promotional 2 Cent 2 Cent 2 Cent 2 Cent 2 Cent 2 Cent $ 326,845 $ 90,488 $ 94,139 $ 106,336 $ 112,612 $ 350,857 -- -- -- -- -- 4,500 2,104 209 512 525 581 8,148 55,034 6,125 15,270 16,148 14,780 222,467 $ 383,983 $ 96,822 $ 109,921 $ 123,009 $ 127,973 $ 585,972 $ 55,942 $ 7,816 $ 60,642 $ 35,942 $ 32,089 $ 82,408 9,674 1,354 2,709 2,709 2,902 10,418 65,616 9,170 63,351 38,651 34,991 92,826 320 45 90 90 96 795 318,047 87,607 46,480 84,268 92,886 492,351 318,367 87,652 46,570 84,358 92,982 493,146 $ 383,983 $ 96,822 $ 109,921 $ 123,009 $ 127,973 $ 585,972 I E-2 (Continued) l 1 MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS COMBINING BALANCE SHEET - ALL SPECIAL REVENUE FUNDS -CONTINUED SEPTEMBER 30, 1991 Tourist Tourist Tourist Tourist Development, Development, Development, Development, District District District District #One #Two #Three #Four 3 Cent 3 Cent 3 Cent 3 Cent ASSETS Assets: Cash and Investments $ 1,605,967 $ 148,564 $ 118,282 $ 548,244 Accounts Receivable: Other -- -- -- -- Allowance for Other Uncollectible -- -- -- -- Mortgage Note Receivable -- -- -- -- Due from Other Funds 3,233 322 786 807 Due from Other Governmental Units 84,538 9,409 23,457 24,805 Total Assets $ 1,693,738 $ 158,295 $ 142,525 $ 573,856 LIABILITIES AND FUND EQUITY Liabilities: 1 Accounts Payable $ 314,572 $ 25,721 $ 81,335 $ 96,548 Accrued Wages and Benefits Payable -- -- -- -- Contracts Payable -- -- -- -- Due to Other Funds 24,216 -- 2,758 9,410 Due to Other Governmental Units -- -- -- -- Deferred Revenues -- -- -- -- Other Current Liabilities -- -- -- -- Total Liabilities 338,788 25,721 84,093 105,958 Fund Equity: Fund Balances: Reserved for Encumbrances 1,808 -- -- -- Reserved for Mortgage Loans -- -- -- -- Unreserved 1,353,142 132,574 58,432 467,898 Total Fund Equity 1,354,950 132,574 58,432 467,898 Total Liabilities and Fund Equity $ 1,693,738 $ 158,295 $ 142,525 $ 573,856 E- 3 Tourist Fire And Special Development, Ambulance Fire And Fire And Translator Road District District District#1 Ambulance Ambulance System Cross Key #Five Lower and District#5 District#6 Service Waterway 3 Cent Middle Keys Tavernier Key Largo District Estates $ 647,843 $ 2,333,104 $ 479,518 $ 950,629 $ 182,820 $ 6,090 -- 991,417 -- -- -- -- ' -- (876,783) -- -- -- -- 893 -- -- 1,800 -- -- 22,703 46,648 11,101 6,696 12,667 -- $ 671,439 $ 2,494,386 $ 490,619 $ 959,125 $ 195,487 $ 6,090 $ 89,507 $ 229,364 $ 30,360 $ 46,787 $ 11,445 $ -- -- 92,756 -- -- -- -- 43,150 14,385 342 425 -- -- -- 381 80 110 -- -- -- 68,523 83,488 16,537 -- -- 132,657 405,409 114,270 63,859 11,445 -- -- 15,220 921 2,030 -- -- 538,782 2,073,757 375,428 893,236 184,042 6,090 538,782 2,088,977 376,349 895,266 184,042 6,090 $ 671,439 $ 2,494,386 $ 490,619 $ 959,125 $ 195,487 $ 6,090 E-4 (Continued) MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS COMBINING BALANCE SHEET ALL SPECIAL REVENUE FUNDS -CONTINUED SEPTEMBER 30, 1991 Unincorporated Area Service Unincorporated -- District Area Service Special Mariners Planning, District Road District Hospital Building and Parks and Venetian Drive District Zoning Recreation ASSETS Assets: Cash and Investments $ 55,477 $ 37,578 $ 1,979,096 $ 638,371 Accounts Receivable: Other -- -- -- 70 Allowance for Other Uncollectible -- -- -- -- Mortgage Note Receivable -- -- -- -- Due from Other Funds -- -- 456,067 28,320 Due from Other Governmental Units -- -- 39,822 8,200 Total Assets $ 55,477 $ 37,578 $ 2,474,985 $ 674,961 _. LIABILITIES AND FUND EQUITY Liabilities: Accounts Payable $ -- $ -- $ 147,924 $ 57,731 Accrued Wages and Benefits Payable -- -- 157,742 17,969 Contracts Payable -- -- 18,855 -- Due to Other Funds -- -- 35,133 460,509 Due to Other Governmental Units -- -- -- -- Deferred Revenues -- -- 1,186 -- Other Current Liabilities -- -- -- -- Total Liabilities -- -- 360,840 536,209 Fund Equity: -- Fund Balances: Reserved for Encumbrances -- -- 71 -- Reserved for Mortgage Loans -- -- -- -- Unreserved 55,477 37,578 2,114,074 138,752 Total Fund Equity 55,477 37,578 2,114,145 138,752 Total Liabilities and Fund Equity $ 55,477 $ 37,578 $ 2,474,985 $ 674,961 E-5 Upper PP Keys Health Care Impact Fees Impact Fees Special Impact Fees Parks and Impact Fees Impact Fees Police Taxing Roadways Recreation Libraries Solid Waste Facilities District $ 6,110,391 $ 460,844 $ 436,942 $ 372,989 $ 292,753 $ 2,302,836 -- -- -- -- -- 15,801 $ 6,110,391 $ 460,844 $ 436,942 $ 372,989 $ 292,753 $ 2,318,637 $ -- $ -- $ 5,024 $ -- $ -- $ 17,295 -- -- -- -- -- 3,480 -- -- -- -- -- 3,286 -- -- 5,024 -- -- 24,061 6,110,391 460,844 431,918 372,989 292,753 2,294,576 6,110,391 460,844 431,918 372,989 292,753 2,294,576 $ 6,110,391 $ 460,844 $ 436,942 $ 372,989 $ 292,753 $ 2,318,637 E-6 (Continued) � J (BLANK PAGE) L • • MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS COMBINING BALANCE SHEET ALL SPECIAL REVENUE FUNDS - CONTINUED SEPTEMBER 30, 1991 Total ASSETS Assets: Cash and Investments $ 33,845,960 Accounts Receivable: Other 999,731 Allowance for Other Uncollectible (876,783) Mortgage Note Receivable 455,307 Due from Other Funds 556,653 Due from Other Governmental Units 1,617,432 Total Assets $ 36,598,300 LIABILITIES AND FUND EQUITY Liabilities: Accounts Payable $ 1,698,742 Accrued Wages and Benefits Payable 349,265 Contracts Payable 37,390 Due to Other Funds 788,945 Due to Other Governmental Units 571 Deferred Revenues 169,734 Other Current Liabilities 406 Total Liabilities 3,045,053 Fund Equity: Fund Balances: Reserved for Encumbrances 23,885 Reserved for Mortgage Loans 455,307 Unreserved 33,074,055 Total Fund Equity 33,553,247 Total Liabilities and Fund Equity $ 36,598,300 E-7 MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS COMBINING STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE ALL SPECIAL REVENUE FUNDS FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1991 Community Development Fine Road Block & & Law Grant Forfeiture Bridge Library 1 Revenues: Taxes $ -- $ 20,470,361 $ 1,521,608 $ -- Licenses & Permits -- -- -- -- Intergovernmental -- 304,323 2,504,472 -- Charges for Services -- 732,535 5,586 -- Fines & Forfeitures -- 1,869,291 -- 19,523 Interest 14,794 477,834 528,737 64 Miscellaneous -- 12,886 13,966 577 Total Revenues 14,794 23,867,230 • 4,574,369 20,164 Li Expenditures: Current: General Government -- 614,137 -- 13,277 Public Safety -- 22,362,208 -- -- Physical Environment -- -- -- -- Transportation -- -- 4,331,631 -- Economic Environment -- -- -- -- 1 Human Services -- -- -- -- Culture and Recreation -- -- -- -- Debt Service -- -- -- -- Total Expenditures ,-- 22,976,345 4,331,631 13,277 Excess of Revenues Over/ (Under) Expenditures 14,794 890,885 242,738 6,887 Other Financing Sources (Uses): Transfers from Other Funds -- 51,946 -- -- Transfers to Other Funds -- -- (13,380) -- Total Other Financing Sources/(Uses) -- 51,946 (13,380) -- Excess of Revenues and Other Sources Over/ (Under) Expenditures &Other Uses 14,794 942,831 229,358 6,887 Fund Balance, October 1, 1990 546,619 4,700,861 7,571,360 4,679 Fund Balance, September 30, 1991 $ 561,413 $ 5,643,692 $ 7,800,718 $ 11,566 E-8 1 1 Tourist Tourist Tourist Tourist Tourist Tourist Development, Development, Development, Development, Development, Development, Administrative District District District District District and #One #Two #Three #Four #Five Promotional 2 Cent 2 Cent 2 Cent 2 Cent 2 Cent 2 Cent -- $ 700,366 $ 69,922 $ 169,750 $ 173,896 $ 193,272 $ 2,708,790 6,216 619 1,512 1,552 1,716 24,068 17,810 5,505 4,724 7,450 6,791 26,299 -- -- -- -- -- 4,073 724,392 76,046 175,986 182,898 201,779 2,763,230 i 646,311 74,049 257,274 212,295 - 241,517 2,650,069 646,311 74,049 257,274 212,295 241,517 2,650,069 78,081 1,997 (81,288) (29,397) (39,738) 113,161 78,081 1,997 (81,288) (29,397) (39,738) 113,161 240,286 85,655 127,858 113,755 132,720 379,985' $ 318,367 $ 87,652 $ 46,570 $ 84,358 $ 92,982 $ 493,146 E-9 • (Continued) MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS COMBINING STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE ALL SPECIAL REVENUE FUNDS-CONTINUED FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1991 Tourist Tourist Tourist Tourist Development, Development, Development, Development, District District District District #One #Two #Three #Four 3 Cent 3 Cent 3 Cent 3 Cent Revenues: Taxes $ 1,074,656 $ 106,964 $ 261,382 $ 268,295 Licenses & Permits -- -- -- -- Intergovernmental -- -- -- -- Charges for Services 9,549 950 2,323 2,384 Fines& Forfeitures -- -- -- -- Interest 98,769 12,075 12,912 39,260 Miscellaneous -- -- -- Total Revenues 1,182,974 119,989 276,617 309,939 Expenditures: Current: ` General Government -- -- -- -- Public Safety -- -- -- -- Physical Environment -- -- -- -- Transportation -- -- -- -- Economic Environment 1,028,239 145,668 395,261 381,354 Human Services -- -- -- -- Culture and Recreation -- -- -- -- Debt Service • -- -- -- -- Total Expenditures 1,028,239 145,668 395,261 381,354 Excess of Revenues Over/ (Under) Expenditures 154,735 (25,679) (118,644) (71,415) Other Financing Sources (Uses): Transfers from Other Funds -- -- -- -- Transfers to Other Funds -- -- -- -- Total Other Financing Sources/(Uses) -- -- -- -- Excess of Revenues and Other Sources Over/ (Under) Expenditures & Other Uses 154,735 (25,679) (118,644) (71,415) Fund Balance, October 1, 1990 1,200,215 158,253 177,076 539,313 Fund Balance, September 30, 1991 $ 1,354,950 $ 132,574 $ 58,432 $ 467,898 r E-10 • I-1 I , -: Tourist Fire And Special Development, Ambulance Fire And Fire And Translator Road District District District#1 Ambulance Ambulance System Cross Key #Five Lower and District#5 District#6 Service Waterway 3 Cent Middle Keys Tavernier Key Largo District Estates - $ 296,702 $ 3,345,048 $ 426,768 $ 858,583 $ 876,959 $ __ -- 74,615 35,164 5,310 2 -- 2,636 407,577 11,053 6,316 12,633 -- 47,052 177,628 34,625 71,390 36,230 251 1,623 10,594 -- 53 -- -- IT 348,013 4,015,462 507,610 941,652 925,824 251 F -- 167,124 19,954 38,687 -- -- -- 3,622,243 332,197 582,432 -- -- 422,756 -- -- -- - -- -- -- -- -- -- 830,285 -- -- -- • -- -- 29,925 -- i 422,756 3,789,367 352,151 621,119 860,210 60 (74,743) 226,095 155,459 320,533 65,614 191 -- -- -- 1,800 -- -- -- (310,249) (98,043) (112,918) (24,691) -- -- (310,249) (98,043) (111,118) (24,691) -- (74,743) (84,154) 57,416 209,415 40,923 191 613,525 2,173,131 318,933 685,851 143,119 5,899 $ 538,782 $ 2,088,977 $ 376,349 $ 895,266 $ 184,042 $ 6,090 E-11 • (Continued) MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS COMBINING STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE ALL SPECIAL REVENUE FUNDS -CONTINUED FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1991 Unincorporated Area Service Unincorporated District Area Service Special Mariners Planning, District Road District Hospital Building and Parks and Venetian Drive District Zoning Recreation_ Revenues: Taxes $ -- $ -- $ 1,850,570 $ 141,339 Licenses & Permits -- -- 2,468,825 -- Intergovernmental -- -- 30,368 1,696 Charges for Services -- -- 18,791 33,911 Fines& Forfeitures -- -- 11,115 -- Interest 3,760 2,331 143,997 43,663 Miscellaneous -- -- 11,485 24,072 Total Revenues 3,760 2,331 4,535,151 244,681 Expenditures: Current: General Government -- -- 1,531,632 -- Public Safety -- -- 2,003,176 -- Physical Environment -- -- 313,481 -- Transportation -- -- -- -- Economic Environment -- -- -- -- Human Services -- 57 -- -- Culture and Recreation -- -- -- 488,073 Debt Service -- -- 11,759 -- Total Expenditures -- 57 3,860,048 488,073 Excess of Revenues Over/ (Under) Expenditures 3,760 2,274 675,103 (243,392) - Other Financing Sources(Uses): Transfers from Other Funds -- -- 159,295 28,320 Transfers to Other Funds -- -- (341,087) (9,138) Total Other Financing Sources/(Uses) -- -- (181,792) 19,182 - - 1 Excess of Revenues and Other Sources Over/ (Under) Expenditures &Other Uses 3,760 2,274 493,311 (224,210) Fund Balance, October 1, 1990 51,717 35,304 1,620,834 362,962 Fund Balance, September 30, 1991 $ 55,477 $ 37,578 $ 2,114,145 $ 138,752 E-12 Upper Keys Health Care Impact Fees Impact Fees Special Impact Fees - Parks and Impact Fees Impact Fees Police Taxing Roadways Recreation Libraries Solid Waste Facilities District $ -- $ -- $ -- $ -- $ -- $ 1,131,231 -- -- -- -- -- 15,791 370,057 27,432 28,108 22,632 18,267 137,717 1,075,673 78,666 130,222 59,026 74,672 21,659 1,445,730 106,098 158,330 81,658 92,939 1,306,398 i -- -- -- -- -- 53,954 -- -- -- -- 31,415 -- -- - 130 3,220 -- -- -- -- -- ' -- 233,461 -- 257 100,821 -- -- -- 3,220 257 100,821 - 130 31,415 287,415 1',442,510 105,841 57,509 81,528 61,524 1,018,983 - -- -- -- -- -- (1,800) -- -- -- -- -- (1,800) ^ 1,442,510 105,841 57,509 81,528 61,524 1,017,183 4,667,881 355,003 374,409 291,461 231,229 1,277,393 $ 6,110,391 $ 460,844 $ 431,918 $ 372,989 $ 292,753 $ 2,294,576 E-13 • (Continued) MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS COMBINING STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE ALL SPECIAL REVENUE FUNDS - CONTINUED FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1991 Total Revenues: Taxes $ 36,646,462 Licenses & Permits 2,468,825 Intergovernmental 2,955,950 Charges for Services 1,297,718 Fines&.Forfeitures 1,899,929 Interest 2,418,164 Miscellaneous 1,519,247 Total Revenues 49,206,295 Expenditures: Current: General Government 2,438,765 Public Safety 28,933,671 Physical Environment 313,611 Transportation 4,334,911 Economic Environment 6,454,793 Human Services 233,518 Culture and Recreation 1,419,436 Debt Service • 41,684 Total Expenditures 44,170,389 Excess of Revenues Over/ (Under) Expenditures 5,035,906 Other Financing Sources (Uses): Transfers from Other Funds 241,361 Transfers to Other Funds (911,306) Total Other Financing Sources/(Uses) (669,945) Excess of Revenues and Other Sources Over/ (Under) Expenditures &Other Uses 4,365,961 Fund Balance, October 1, 1990 29,187,286 Fund Balance, September 30, 1991 $ 33,553,247 E-14 MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE-BUDGET AND ACTUAL FINE AND FORFEITURE SPECIAL REVENUE FUND FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1991 Variance Favorable Budget Actual (Unfavorable) Revenues: Taxes $ 21,399,436 $ 20,470,361 $ (929,075) Intergovernmental 171,853 304,323 132,470 Charges for Services 119,184 732,535 613,351 Fines and Forfeitures 1,605,000 1,869,291 264,291 Interest 350,000 477,834 127,834 Miscellaneous 1,000 12,886 11,886 Total Revenues 23,646,473 23,867,230 220,757 Expenditures: Current: General Government: Witness Fees 614,537 614,137 400 Handicap Parking Fines 5,000 -- 5,000 Total General Government 619,537 614,137 5,400 Public Safety: Sheriff's Budget 18,158,417 18,118,417 40,000 Sheriff's Other 1,636,211 1,566,256 69,955 LEEA Funds -- 75,000 74,989 11 Jail Operations 2,793,866 2,602,546 191,320 Total Public Safety 22,663,494 22,362,208 301,286 Total Expenditures 23,283,031 22,976,345 306,686 Excess of Revenues Over/ (Under) Expenditures 363,442 890,885 527,443 Other Financing Sources (Uses): Reserve for Contingencies (2,184,286) -- 2,184,286 Transfers from Other Funds 230,000 51,946 (178,054) Total Other Financing Sources/(Uses) (1,954,286) 51,946 2,006,232 Excess of Revenues and Other Sources Over/ (Under) Expenditures and Other Uses (1,590,844) 942,831 2,533,675 Fund Balance, October 1, 1990 4,700,861 4,700,861 -- Fund Balance, September 30, 1991 $ 3,110,017 $ 5,643,692 $ 2,533,675 E-15 MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE- BUDGET AND ACTUAL ROAD AND BRIDGE SPECIAL REVENUE FUND FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1991 Variance Favorable Budget Actual (Unfavorable) Revenues: Taxes $ 1,400,000 $ 1,521,608 $ 121,608 Intergovernmental 2,300,000 2,504,472 204,472 Charges for Services 4,000 5,586 1,586 Interest 320,000 528,737 208,737 Miscellaneous -- 13,966 13,966 Total Revenues 4,024,000 4,574,369 550,369 Expenditures: Current: Transportation: Road Department 1,905,229 1,733,346 171,883 Boot Key Bridge 142,026 132,232 9,794 County Engineer 341,658 329,629 12,029 Local Option Gas Tax: Road Department, Operating 281,000 190,638 90,362 Street Lighting 299,542 255,866 43,676 Local Option Gas Tax Projects 2,888,998 350,403 2,538,595 80% Gas Tax 5th & 6th Cent Projects 3,927,936 1,174,665 2,753,271 US Dept of Interior Fish &Wildlife Service 453 453 -- In-house Projects 250,000 164,399 85,601 County Traffic Studies 100,000 -- 100,000 • Total Expenditures 10,136,842 4,331,631 5,805,211 Excess of Revenues Over/ (Under) Expenditures (6,112,842) 242,738 6,355,580 Other Financing Sources (Uses): Reserve for Contingencies (164,177) -- 164,177 Transfers to Other Funds (13,380) (13,380) -- Total Other Financing Sources/(Uses) (177,557) (13,380) 164,177 Excess of Revenues and Other Sources Over/ (Under) Expenditures and Other Uses (6,290,399) 229,358 6,519,757 Fund Balance, October 1, 1990 7,571,360 7,571,360 -- Fund Balance, September 30, 1991 $ 1,280,961 $ 7,800,718 $ 6,519,757 E-16 � I L J MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE- BUDGET AND ACTUAL LAW LIBRARY SPECIAL REVENUE FUND FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1991 Variance Favorable Budget Actual (Unfavorable) Revenues: Fines and Forfeitures $ 15,000 $ 19,523 $ 4,523 Interest 100 64 (36) Miscellaneous -- 577 577 Total Revenues 15,100 20,164 5,064 Expenditures: Current: General Government: Operations 14,545 13,277 1,268 Excess of Revenues Over/ I^ ! (Under) Expenditures 555 6,887 6,332 Fund Balance, October 1, 1990 4,679 4,679 -- ii Fund Balance, September 30, 1991 $ 5,234 $ 11,566 $ 6,332 IJ1 rl E-17 MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE- BUDGET AND ACTUAL TOURIST DEVELOPMENT, TWO CENT, DISTRICT ONE SPECIAL REVENUE FUND FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1991 Variance Favorable Budget Actual (Unfavorable) Revenues: Taxes $ 699,652 $ 700,366 $ 714 Charges for Services -- 6,216 6,216 Interest 3,084 17,810 14,726 Total Revenues 702,736 724,392 21,656 Expenditures: Current: Economic Environment: Events 628,550 426,611 201,939 Cultural Umbrella 175,000 168,920 6,080 Fishing Umbrella 60,900 50,780 10,120 Total Expenditures . 864,450 646,311 218,139 Excess of Revenues Over/ (Under) Expenditures (161,714) 78,081 239,795 Fund Balance, October 1, 1990 240,286 240,286 -- Fund Balance, September 30, 1991 $ 78,572 $ 318,367 $ 239,795 E-18 I MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE- BUDGET AND ACTUAL TOURIST DEVELOPMENT, TWO CENT, DISTRICT TWO SPECIAL REVENUE FUND FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1991 1-1 Variance r-, Favorable Budget Actual (Unfavorable) Revenues: Taxes $ 97,951 $ 69,922 $ (28,029) Charges for Services -- 619 619 Interest 700 5,505 4,805 Total Revenues 98,651 76,046 (22,605) Expenditures: Current: _ Economic Environment: Events 114,335 52,182 62,153 Cultural Umbrella 24,500 16,813 7,687 Fishing Umbrella 8,526 5,054 3,472 Total Expenditures 147,361 74,049 73,312 Excess of Revenues Over/ (Under) Expenditures (48,710) 1,997 50,707 Fund Balance, October 1, 1990 • 85,655 85,655 -- r- Fund Balance, September 30, 1991 $ 36,945 $ 87,652 $ 50,707 • E-19 MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE- BUDGET AND ACTUAL TOURIST DEVELOPMENT, TWO CENT, DISTRICT THREE SPECIAL REVENUE FUND FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1991 Variance Favorable Budget Actual (Unfavorable) Revenues: Taxes $ 195,903 $ 169,750 $ (26,153) Charges for Services -- 1,512 1,512 Interest 812 4,724 3,912 Total Revenues 196,715 175,986 (20,729) Expenditures: Current: Economic Environment: Events 231,774 203,838 27,936 Cultural Umbrella 49,000 41,085 7,915 Fishing Umbrella 17,052 12,351 4,701 Total Expenditures 297,826 257,274 40,552 Excess of Revenues Over! (Under) Expenditures (101,111) (81,288) 19,823 Fund Balance, October 1, 1990 127,858 127,858 -- Fund Balance, September 30, 1991 $ 26,747 $ 46,570 $ 19,823 I E-20 MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE BUDGET AND ACTUAL TOURIST DEVELOPMENT, TWO CENT, DISTRICT FOUR SPECIAL REVENUE FUND FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1991 } I ` Variance Favorable Budget Actual (Unfavorable) Revenues: Taxes $ 195,903 $ 173,896 $ (22,007) Charges for Services -- 1,552 1,552 Interest 4,848 7,450 2,602 Total Revenues 200,751 182,898 (17,853) Expenditures: r Current: Economic Environment: Events 219,353 157,446 61,907 Cultural Umbrella 49,000 42,172 6,828 Fishing Umbrella 17,052 12,677 4,375 Total Expenditures 285,405 212,295 73,110 Excess of Revenues Over/ (Under) Expenditures (84,654) (29,397) 55,257 Fund Balance, October 1, 1990 113,755 113,755 -- Fund Balance, September 30, 1991 $ 29,101 $ 84,358 $ 55,257 r-� E-21 I MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE- BUDGET AND ACTUAL TOURIST DEVELOPMENT, TWO CENT, DISTRICT FIVE SPECIAL REVENUE FUND FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1991 Variance Favorable Budget Actual (Unfavorable) Revenues: Taxes $ 209,896 $ 193,272 $ (16,624) Charges for Services -- 1,716 1,716 Interest 3,483 6,791 3,308 Total Revenues 213,379 201,779 (11,600) Expenditures: Current: Economic Environment: Events 264,977 180,861 84,116 Cultural Umbrella 52,500 46,637 5,863 Fishing Umbrella 18,270 14,019 4,251 Total Expenditures 335,747 241,517 94,230 Excess of Revenues Over/ (Under) Expenditures (122,368) (39,738) 82,630 Fund Balance, October 1, 1990 132,720 132,720 -- Fund Balance, September 30, 1991 $ 10,352 $ 92,982 $ 82,630 E-22 I MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE - BUDGET AND.ACTUAL TOURIST DEVELOPMENT, TWO CENT, ADMINISTRATIVE AND PROMOTION SPECIAL REVENUE FUND FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1991 Variance Favorable Budget Actual (Unfavorable) Revenues: Taxes $ 2,899,633 $ 2,708,790 $ (190,843) Charges for Services -- 24,068 24,068 Interest 37,072 26,299 (10,773) Miscellaneous -- 4,073 4,073 Total Revenues 2,936,705 2,763,230 (173,475) Expenditures: Current: Economic Environment: Advertising and Promotion 2,509,405 2,138,687 370,718 Administrative Services 288,344 281,349 6,995 -- Fishing Umbrella Promotional 284,200 230,033 54,167 Total Expenditures 3,081,949 2,650,069 431,880 Excess of Revenues Over/ (Under) Expenditures (145,244) 113,161 258,405 Fund Balance, October 1, 1990 379,985 379,985 -- r, Fund Balance, September 30, 1991 $ 234,741 $ 493,146 $ 258,405 if E-23 MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE - BUDGET AND ACTUAL TOURIST DEVELOPMENT, THREE CENT, DISTRICT ONE SPECIAL REVENUE FUND FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1991 Variance Favorable Budget Actual (Unfavorable) Revenues: Taxes $ 1,074,735 $ 1,074,656 $ (79) Charges for Services -- 9,549 9,549 Interest 147,412 98,769 (48,643) Total Revenues 1,222,147 1,182,974 (39,173) Expenditures: Current: Economic Environment: TDC Administrative 34,831 26,573 8,258 Tourist Information Services 108,721 101,259 7,462 Bricks and Mortar 1,405,653 226,803 1,178,850 Special Events 314,484 223,225 91,259 Promotion and Advertising 477,300 450,379 26,921 Total Expenditures 2,340,989 1,028,239 1,312,750 Excess of Revenues Over/ (Under) Expenditures (1,118,842) 154,735 1,273,577 Fund Balance, October 1, 1990 1,200,215 1,200,215 -- Fund Balance, September 30, 1991 $ 81,373 $ 1,354,950 $ 1,273,577 E-24 r MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE- BUDGET AND ACTUAL TOURIST DEVELOPMENT, THREE CENT, DISTRICT TWO SPECIAL REVENUE FUND FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1991 Variance Favorable Budget Actual (Unfavorable) Revenues: Taxes $ 150,463 $ 106,964 $ (43,499) Charges for Services -- 950 950 Interest 14,248 12,075 (2,173) Total Revenues 164,711 119,989 (44,722) Expenditures: Current: Economic Environment: 3rd Cent Program 41,426 -- 41,426 TDC Administrative 4,694 2,645 2,049 Tourist Information Services 50,343 50,013 330 Bricks and Mortar 120,000 10,216 109,784 Promotion and Advertising 94,243 82,794 11,449 Special Events 4,850 -- 4,850 • Total Expenditures 315,556 145,668 169,888 Excess of Revenues Over/ (Under) Expenditures (150,845) (25,679) 125,166 Fund Balance, October 1, 1990 158,253 158,253 -- Fund Balance, September 30, 1991 $ 7,408 $ 132,574 $ 125,166 E-25 MONROE COUNTY, FLORIDA—BOARD OF COUNTY COMMISSIONERS STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE— BUDGET AND ACTUAL TOURIST DEVELOPMENT, THREE CENT, DISTRICT THREE SPECIAL REVENUE FUND FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1991 -- Variance Favorable Budget Actual (Unfavorable) Revenues: Taxes $ 300,926 $ 261,382 $ (39,544) Charges for Services -- 2,323 2,323 Interest 25,055 12,912 (12,143) Total Revenues 325,981 276,617 (49,364) Expenditures: Current: Economic Environment: 3rd Cent Program 46,446 -- 46,446 TDC Administrative 9,291 6,463 2,828 Tourist Information Services 116,018 93,521 22,497 -- Bricks and Mortar 60,900 60,459 441 Promotion and Advertising 248,668 234,818 13,850 Total Expenditures 481,323 395,261 86,062 L Excess of Revenues Overt (Under) Expenditures (155,342) (118,644) 36,698 Fund Balance, October 1, 1990 177,076 177,076 -- Fund Balance, September 30, 1991 $ 21,734 $ 58,432 $ 36,698 E-26 MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE - BUDGET AND ACTUAL TOURIST DEVELOPMENT, THREE CENT, DISTRICT FOUR SPECIAL REVENUE FUND FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1991 Variance Favorable Budget Actual (Unfavorable) . Revenues: Taxes $ 300,926 $ 268,295 $ (32,631) Charges for Services -- 2,384 2,384 Interest 23,300 39,260 15,960 Total Revenues 324,226 309,939 (14,287) Expenditures: Current: Economic Environment: 3rd Cent Program 15,364 -- 15,364 TDC Administrative 9,240 6,634 2,606 Tourist Information Services 85,000 77,941 7,059 Bricks and Mortar 235,800 20,081 215,719 Special Events 61,560 18,988 42,572 Promotion and Advertising 425,000 257,710 167,290 Total Expenditures 831,964 381,354 450,610 Excess of Revenues Over/ (Under) Expenditures (507,738) (71,415) 436,323 Fund Balance, October 1, 1990 539,313 539,313 -- Fund Balance, September 30, 1991 $ 31,575 $ 467,898 $ 436,323 E-27 MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE- BUDGET AND ACTUAL TOURIST DEVELOPMENT, THREE CENT, DISTRICT FIVE SPECIAL REVENUE FUND I - FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1991 Variance Favorable Budget Actual (Unfavorable) Revenues Taxes $ 322,420 $ 296,702 $ (25,718) Charges for Services -- 2,636 2,636 Interest 39,984 47,052 7,068 Miscellaneous -- 1,623 1,623 . Total Revenues 362,404 348,013 (14,391) Expenditures: Current: Economic Environment: 3rd Cent Program 186,660 -- 186,660 TDC Administrative 10,328 7,336 2,992 Tourist Information Services 119,730 115,065 4,665 Bricks and Mortar 350,000 53,780 296,220 Special Events 50,000 -- 50,000 Promotion and Advertising 252,357 246,575 5,782 Total Expenditures 969,075 422,756 546,319 Excess of Revenues Over/ (Under) Expenditures (606,671) (74,743) 531,928 Fund Balance, October 1, 1990 613,525 613,525 -- Fund Balance, September 30, 1991 $ 6,854 $ 538,782 $ 531,928 E-28 J Il MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE - BUDGET AND ACTUAL FIRE AND AMBULANCE DISTRICT#1 - LOWER AND MIDDLE KEYS SPECIAL REVENUE FUND FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1991 Variance Favorable Budget Actual (Unfavorable) Revenues: Taxes $ 3,484,267 $ 3,345,048 $ (139,219) Intergovernmental -- 74,615 74,615 Charges for Services 200,000 407,577 207,577 Interest 111,938 177,628 65,690 Miscellaneous 185 10,594 10,409 Total Revenues 3,796,390 4,015,462 219,072 Expenditures: Current: General Government: Commissions and Fees 177,718 167,124 10,594 Public Safety: Fire Rescue, Dist-Lower & Middle Keys 2,496,761 1,631,113 865,648 Ambulance, Dist-Lower & Middle Keys 1,910,695 1,892,679 18,016 EMS Matching Grant 98,451 98,451 -- Total Public Safety 4,505,907 3,622,243 883,664 Total Expenditures 4,683,625 3,789,367 894,258 Excess of Revenues Over/ • (Under) Expenditures (887,235) 226,095 1,113,330 Other Financing Sources (Uses): Reserve for Contingencies (213,403) -- 213,403 Transfers to Other Funds (310,249) (310,249) -- Total Other Financing Sources/(Uses) (523,652) (310,249) 213,403 Excess of Revenues and Other Sources Over/ (Under) Expenditures and Other Uses (1,410,887) (84,154) 1,326,733 Fund Balance, October 1, 1990 2,173,131 2,173,131 -- Fund Balance, September 30, 1991 $ 762,244 $ 2,088,977 $ 1,326,733 E-29 MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE- BUDGET AND ACTUAL FIRE AND AMBULANCE DISTRICT#5 -TAVERNIER SPECIAL REVENUE FUND FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1991 Variance Favorable Budget Actual (Unfavorable) Revenues: Taxes $ 440,440 $ 426,768 $ (13,672) Intergovernmental -- 35,164 35,164 Charges for Services -- 11,053 11,053 Interest 29,000 34,625 5,625 Total Revenues 469,440 507,610 38,170 Expenditures: Current: General Government: -- Commissions and Fees 23,904 19,954 3,950 Public Safety: Tavernier Volunteer Ambulance 147,437 116,328 31,109 EMS Matching Grant 70,328 70,328 -- Tavernier Volunteer Fire Dept. 306,440 145,541 160,899 -- Total Public Safety 524,205 332,197 192,008 Total Expenditures 548,109 352,151 195,958 Excess of Revenues Over/(Under) Expenditures (78,669) 155,459 234,128 Other Financing Sources (Uses): Reserve for Contingencies (36,606) -- 36,606 Transfers to Other Funds (98,043) (98,043) -- Total Other Financing Sources/(Uses) (134,649) (98,043) 36,606 -. Excess of Revenues and Other Sources Over/ . (Under) Expenditures and Other Uses (213,318) 57,416 270,734 Fund Balance, October 1, 1990 318,933 318,933 -- Fund Balance, September 30, 1991 $ 105,615 $ 376,349 $ 270,734 II E-30 '� I i MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE - BUDGET AND ACTUAL FIRE AND AMBULANCE DISTRICT#6 - KEY LARGO SPECIAL REVENUE FUND FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1991 Variance Favorable Budget Actual (Unfavorable) Revenues: Taxes $ 885,853 $ 858,583 $ (27,270) Intergovernmental -- 5,310 5,310 Charges for Services -- 6,316 6,316 Interest 42,000 71,390 29,390 Miscellaneous -- 53 53 Total Revenues 927,853 941,652 13,799 Expenditures: Current: General Government: Commissions and Fees 44,097 38,687 5,410 Public Safety: Key Largo Volunteer Ambulance 312,620 193,013 119,607 EMS Matching Grant 11,080 10,622 458 Key Largo Volunteer Fire Dept. 818,783 378,797 439,986 Total Public Safety 1,142,483 582,432 560,051 Total Expenditures 1,186,580 621,119 565,461 Excess of Revenues Over/(Under) Expenditures (258,727) 320,533 579,260 Other Financing Sources (Uses): Reserve for Contingencies (77,052) -- 77,052 Transfers to Other Funds (112,918) (112,918) -- Transfers from Other Funds 1,800 1,800 -- Total Other Financing Sources/(Uses) (188,170) (111,118) 77,052 Excess of Revenues and Other Sources Over/ . (Under) Expenditures and Other Uses (446,897) 209,415 656,312 Fund Balance, October 1, 1990 685,851 685,851 -- Fund Balance, September 30, 1991 $ 238,954 $ 895,266 $ 656,312 E-31 MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE- BUDGET AND ACTUAL TRANSLATOR SYSTEM SERVICE DISTRICT SPECIAL REVENUE FUND -- FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1991 Variance Favorable Budget Actual (Unfavorable) Revenues: Taxes $ 914,948 $ 876,959 $-- 2 (37,989) Intergovernmental -- 12,632 12,633 Charges for Services Interest 15,480 36,230 20,750 Total Revenues 930,428 925,824 (4,604) Expenditures: 1 Current: Culture and Recreation: Translator Operations 681,189 660,053 21,136 Translator Upgrade 189,480 170,232 19,248 Total Culture and Recreation 870,669 830,285 40,384 Debt Service:Principal 350,000 350,000 2,075 Interest 32,000 29,925 _ Total Debt Service 382,000 379,92 5 2,075 Total Expenditures 1,252,669 1,210,210 42,459 - Excess of Revenues Overl(Under) Expenditures (322,241) (284,386) 37,855 Other Financing Sources (Uses): 90,977 Reserve for Contingencies (90,977) -- Transfers to Other Funds (24,691) (24,691) __ Total Other Financing Sources/(Uses) (115,668) (24,691) 90,977 Excess of Revenues and Other Sources Over/(Under) 128,832 Expenditures and Other Uses-Budgetary Basis (437,909) (309,077) Total Adjustment 350,000 350,000 -- Excess of Revenues and Other Sources Over/(Under) g7 909) 40,923 128,832 Expenditures and Other Uses-GAAP Basis Fund Balance, October 1, 1990 143,119 143,119 184,042 $ -- 128,832 Fund Balance, September 30, 1991 $ 55,210 $ E-32 L-i I MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE- BUDGET AND ACTUAL SPECIAL ROAD DISTRICT- CROSS KEY WATERWAY ESTATES SPECIAL REVENUE FUND FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1991 Variance Favorable Budget Actual (Unfavorable) Revenues: Interest $ -- $ 251 $ 251 Expenditures: Current: Transportation: Cross Key Lighting District 1,000 60 940 Excess of Revenues Over/ (Under) Expenditures (1,000) 191 1,191 Fund Balance, October 1, 1990 5,899 5,899 -- Fund Balance, September 30, 1991 $ 4,899 $ 6,090 $ 1,191 II E-33 MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE- BUDGET AND ACTUAL MARINERS HOSPITAL DISTRICT SPECIAL REVENUE FUND FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1991 Variance Favorable Budget Actual (Unfavorable) Revenues: Interest $ -- $ 2,331 $ 2,331 Expenditures: Current: Human Services: Mariners Hospital _ 1,000 57 943 Excess of Revenues Over/ (Under) Expenditures (1,000) 2,274 3,274 Fund Balance, October 1, 1990 35,304 35,304 -- Fund Balance, September 30, 1991 $ 34,304 $ 37,578 $ 3,274 E-34 J MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE- BUDGET AND ACTUAL UNINCORPORATED AREA SERVICE DISTRICT- PLANNING, BUILDING AND ZONING SPECIAL REVENUE FUND FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1991 Variance Favorable Budget Actual (Unfavorable) Revenues: Taxes $ 1,921,681 $ 1,850,570 $ (71,111) Licenses and Permits 1,305,000 2,468,825 1,163,825 Intergovernmental 139,826 30,368 (109,458) Charges for Services -- 18,791 18,791 Fines and Forfeitures 7,500 11,115 3,615 Interest 180,000 143,997 (36,003) Miscellaneous 5,000 11,485 6,485 Total Revenues 3,559,007 4,535,151 976,144 Expenditures: Current: 1 General Government: Planning and Zoning 1,250,031 1,076,634 173,397 Planning Commission 53,455 50,054 3,401 Comp Plan Team 373,057 162,268 210,789 Land Development Regulations 46,810 20,689 26,121 Planning/Building/Code Enforcement Fees 110,122 99,840 10,282 Planning and Building Refunds 25,000 15,758 9,242 Growth Management 111,428 106,389 5,039 Total General Government 1,969,903 1,531,632 438,271 Public Safety: Building Department 1,267,447 1,225,295 42,152 Code Enforcement 538,340 492,285 46,055 Fire Marshall 296,636 283,766 12,870 Hazardous Material Plan 3,015 1,830 1,185 Total Public Safety 2,105,438 2,003,176 102,262 Physical Environment: Environmental Resources 360,372 313,481 46,891 South Fl Water Management-Stormwater 90,000 -- 90,000 Total Physical Environment 450,372 313,481 136,891 E-35 (Continued) MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE- BUDGET AND ACTUAL UNINCORPORATED AREA SERVICE DISTRICT- PLANNING, BUILDING AND ZONING SPECIAL REVENUE FUND -CONTINUED FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1991 I Variance Favorable Budget Actual (Unfavorable) Debt Service: Principal Retirement 8,019 8,019 -- Interest and Fiscal Charges 3,773 3,740 33 Total Debt Service 11,792 11,759 33 Total Expenditures 4,537,505 3,860,048 677,457 Excess of Revenues Over/ (Under) Expenditures _ (978,498) 675,103 1,653,601 Other Financing Sources (Uses): Reserve for Contingencies (636,700) -- 636,700 Transfers to Other Funds (341,087) (341,087) -- Transfers from Other Funds 159,295 159,295 -- 1 Total Other Financing Sources/(Uses) (818,492) (181,792) 636,700 Excess of Revenues and Other Sources Over/(Under) Expenditures and Other Uses (1,796,990) 493,311 2,290,301 Fund Balance, October 1, 1990 1,620,834 1,620,834 -- _, Fund Balance, September 30, 1991 $ (176,156) $ 2,114,145 $ 2,290,301 E-36 MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE - BUDGET AND ACTUAL UNINCORPORATED AREA SERVICE DISTRICT- PARKS AND RECREATION SPECIAL REVENUE FUND FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1991 Variance Favorable Budget Actual (Unfavorable) Revenues: Taxes $ 146,673 $ 141,339 $ (5,334) Intergovernmental -- 1,696 1,696 Charges for Services 16,000 33,911 17,911 Interest 25,000 43,663 18,663 Miscellaneous 117,800 24,072 (93,728) Total Revenues 305 473 244 681 60 792 ota ( ) Expenditures: Current: Culture and Recreation: Summer School Recreation Program 55,000 48,062 6,938 Parks & Beaches Unincorporated 396,511 383,467 13,044 Pigeon Key 56,872 56,544 328 Total Expenditures 508,383 488,073 20,310 Excess of Revenues Over/(Under) Expenditures (202,910) (243,392) (40,482) Other Financing Sources (Uses): Reserve for Contingencies (60,937) -- 60,937 Transfer to Other Funds (9,138) (9,138) -- Transfer from Other Funds 28,320 28,320 -- Total Other Financing Sources (Uses) (41,755) 19,182 60,937 Excess of Revenues and Other Sources Over/ (Under) Expenditures and Other Uses (244,665) (224,210) 20,455 Fund Balance, October 1, 1990 362,962 362,962 -- Fund Balance, September 30, 1991 $ 118,297 $ 138,752 $ 20,455 E-37 MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE- BUDGET AND ACTUAL IMPACT FEES - ROADWAYS SPECIAL REVENUE FUND FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1991 Variance Favorable Budget Actual (Unfavorable) Revenues: Interest $ -- $ 370,057 $ 370,057 Miscellaneous 80,000 1,075,673 995,673 Total Revenues 80,000 1,445,730 1,365,730 Expenditures: Current: Transportation: Fair Share Improvement Dist 1 20,000 3,220 16,780 Fair Share Improvement Dist 2 20,000 -- 20,000 Fair Share Improvement Dist 3 40,000 -- 40,000 Total Expenditures 80,000 3,220 76,780 Excess of Revenues Over/ -- (Under) Expenditures 1,442,510 1442,510 Fund Balance, October 1, 1990 4,667,881 4,667,881 -- Fund Balance, September 30, 1991 $ 4,667,881 $ 6,110,391 $ 1,442,510 H E-38 MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE- BUDGET AND ACTUAL IMPACT FEES - PARKS AND RECREATION SPECIAL REVENUE FUND FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1991 Variance Favorable Budget Actual (Unfavorable) Revenues: Interest $ -- $ 27,432 $ 27,432 Miscellaneous 35,000 78,666 43,666 Total Revenues 35,000 106,098 71,098 Expenditures: Current: Culture and Recreation: Fair Share Improvement Dist 1 2,500 257 2,243 Fair Share Improvement Dist 2 2,500 -- 2,500 Fair Share Improvement Dist 3 30,000 -- 30,000 Total Expenditures 35,000 257 34,743 Excess of Revenues Over/ (Under) Expenditures -- 105,841 105,841 Fund Balance, October 1, 1990 355,003 355,003 -- Fund Balance, September 30, 1991 $ 355,003 $ 460,844 $ 105,841 ii E-39 MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE BUDGET AND ACTUAL IMPACT FEES - LIBRARIES SPECIAL REVENUE FUND FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1991 Variance Favorable Budget Actual (Unfavorable) Revenues: Interest $ -- $ 28,108 $ 28,108 Miscellaneous 10,000 130,222 120,222 Total Revenues 10,000 158,330 148,330 Expenditures: Current: Culture and Recreation: Fair Share Improvement Dist 1 60,393 53,858 6,535 Fair Share Improvement Dist 2 25,080 18,975 6,105 Fair Share Improvement Dist 3 47,773 27,988 19,785 Total Expenditures 133,246 100,821 32,425 Excess of Revenues Over/ (Under) Expenditures (123,246) 57,509 180,755 Fund Balance, October 1, 1990 374,409 374,409 -- Fund Balance, September 30, 1991 $ 251,163 $ 431,918 $ 180,755 E-40 MONROE COUNTY, FLORIDA STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE- BUDGET AND ACTUAL IMPACT FEES- SOLID WASTE SPECIAL REVENUE FUND FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1991 Variance Favorable Budget Actual (Unfavorable) Revenues: Interest $ -- $ 22,632 $ 22,632 Miscellaneous 5,000 59,026 54,026 Total Revenues 5,000 81,658 76,658 Expenditures: Current: Physical Environment: Fair Share Improvement Dist 1 1,250 130 1,120 Fair Share Improvement Dist 2 1,250 -- 1,250 Fair Share Improvement Dist 3 2,500 -- 2,500 Total Expenditures 5,000 130 4,870 Excess of Revenues Over/ (Under) Expenditures -- 81,528 81,528 Fund Balance, October 1, 1990 291,461 291,461 -- Fund Balance, September 30, 1991 • $ 291,461 $ 372,989 $ 81,528 E-41 MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE - BUDGET AND ACTUAL IMPACT FEES - POLICE FACILITIES SPECIAL REVENUE FUND FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1991 Variance Favorable Budget Actual (Unfavorable) Revenues: Interest $ -- $ 18,267 $ 18,267 Miscellaneous 10,000 74,672 64,672 Total Revenues 10,000 92,939 82,939 Expenditures: Current: Public Safety: Fair Share Improvement Dist 1 19,250 15,810 3,440 Fair Share Improvement Dist 2 2,500 -- 2,500 Fair Share Improvement Dist 3 21,750 15,605 6,145 Total Expenditures 43,500 31,415 12,085 Excess of Revenues Over/ (Under) Expenditures (33,500) 61,524 95,024 Fund Balance, October 1, 1990 231,229 231,229 -- Fund Balance, September 30, 1991 $ 197,729 $ 292,753 $ 95,024 E-42 MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE - BUDGET AND ACTUAL UPPER KEYS HEALTH CARE SPECIAL TAXING DISTRICT SPECIAL REVENUE FUND FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1991 Variance Favorable Budget Actual (Unfavorable) Revenues: Taxes $ 1,173,017 $ 1,131,231 $ (41,786) Charges for Services -- 15,791 15,791 Interest 55,000 137,717 82,717 Miscellaneous -- 21,659 21,659 Total Revenues 1,228,017 1,306,398 78,381 Expenditures: Current: General Government: Commissions and Fees 56,886 53,954 2,932 Human Services: Trauma Care Administration 99,245 77,739 21,506 Transportation and Treatment 741,517 16,608 724,909 Pre-Transportation Hospital & Physical Care 57,040 4,379 52,661 Upgrading Facilities & Staff Services 342,239 134,735 207,504 Total Human Services 1,240,041 233,461 1,006,580 Total Expenditures 1,296,927 287,415 1,009,512 Excess of Revenues Over/ (Under) Expenditures (68,910) 1,018,983 1,087,893 Other Financing Sources (Uses): Reserve for Contingencies (667,889) -- 667,889 Transfer to Other Funds (1,800) (1,800) -- Total Other Financing Sources (Uses) (669,689) (1,800) 667,889 Excess of Revenues and Other Sources Over/ (Under) Expenditures and Other Uses (738,599) 1,017,183 1,755,782 Fund Balance, October 1, 1990 1,277,393 1,277,393 -- Fund Balance, September 30, 1991 $ 538,794 $ 2,294,576 $ 1,755,782 E-43 1 MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS -1 COMBINING BALANCE SHEET ALL DEBT SERVICE FUNDS SEPTEMBER 30, 1991 1983 1988 A & B 1990 Refunding Improvement Sales Tax Bond Improvement Revenue Anticipation Bonds Bonds Notes Total ASSETS Assets: Cash with Fiscal Agent $ 5,354 $ -- $ -- $ 5,354 Due from Other Funds -- 60,775 -- 60,775 Restricted Assets: Cash 7,837 51,459 18,219 77,515 Investments at Cost or Amortized Cost 1,070,277 305,168 -- 1,375,445 Total Assets $ 1,083,468 $ 417,402 $ 18,219 $ 1,519,089 1 LIABILITIES AND FUND EQUITY Liabilities: Matured Interest Payable $ 5,354. $ -- $ -- $ 5,354 Total Liabilities 5,354 -- -- 5,354 Fund Equity: Reserved for Debt Service 1,078,114 417,402 18,219 1,513,735 Total Fund Equity 1,078,114 417,402 18,219 1,513,735 Total Liabilities and Fund Equity $ 1,083,468 $ 417,402 $ 18,219 $ 1,519,089 F-1 r— MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS COMBINING STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES ALL DEBT SERVICE FUNDS FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1991 1983 1988 A & B 1990 Refunding Improvement Sales Tax Bond Improvement Revenue Anticipation Bonds Bonds Notes Total Revenues: Intergovernmental $ 223,250 $ 702,265 $ -- $ 925,515 Interest 68,535 15,332 -- 83,867 Total Revenues 291,785 717,597 -- 1,009,382 Expenditures: Debt Service 211,119 695,398 -- 906,517 Total Expenditures 211,119 695,398 -- 906,517 Excess of Revenues Over/ (Under) Expenditures 80,666 22,199 -- 102,865 Fund Balance, October 1, 1990 997,448 395,203 18,219 1,410,870 Fund Balance, September 30, 1991 $ 1,078,114 $ 417,402 $ 18,219 $ 1,513,735 F-2 MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS COMBINING STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES - BUDGET AND ACTUAL ALL DEBT SERVICE FUNDS FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1991 1983 Refunding Improvement Bonds Variance _' Favorable Budget Actual (Unfavorable) Revenues: Intergovernmental $ 223,250 $ 223,250 $ -- Interest 58,000 68,535 10,535 Total Revenues 281,250 291,785 10,535 Expenditures: Debt Service: Principal Retirement 35,000 35,000 -- Interest 175,619 175,619 -- Fiscal Charges 500 500 -- Total Expenditures 211,119 211,119 -- Excess of Revenues Over/ (Under) Expenditures 70,131 80,666 10,535 Other Financing Sources (Uses): Reserve for Contingencies (556,068) -- 556,068 Excess of Revenues and Other Sources Over/ • (Under) Expenditures and Other Uses (485,937) 80,666 566,603 Fund Balance, October 1, 1990 997,448 997,448 -- Fund Balance, September 30, 1991 $ 511,511 $ 1,078,114 $ 566,603 F-3 1988 A & B Improvement Revenue Bonds Total Variance Variance Favorable Favorable Budget Actual (Unfavorable) Budget Actual (Unfavorable) $ 625,000 $ 702,265 $ 77,265 $ 848,250 $ 925,515 $ 77,265 16,000 15,332 (668) 74,000 83,867 9,867 641,000 717,597 76,597 922,250 1,009,382 87,132 195,000 195,000 -- 230,000 230,000 -- 505,290 498,895 6,395 680,909 674,514 6,395 1,503 1,503 -- 2,003 2,003 -- 701,793 695,398 6,395 912,912 906,517 6,395 (60,793) 22,199 82,992 9,338 102,865 93,527 157,157 -- (157,157) (398,911) -- 398,911 96,364 22,199 (74,165) (389,573) 102,865 492,438 395,203 395,203 -- 1,392,651 1,392,651 -- $ 491,567 $ 417,402 $ (74,165) $ 1,003,078 $ 1,495,516 $ 492,438 a F-4 MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS COMBINING BALANCE SHEET ALL CAPITAL PROJECT FUNDS SEPTEMBER 30, 1991 Key West Revenue Bond Comprehensive Animal Capital Improvements Shelter Improvements ASSETS Cash and Investments $ 728,211 $ -- $ 653,126 Due from Other Funds 449 -- -- Due from Other Governmental Units -- -- -- I_ I Interest Receivable -- -- -- Total Assets $ 728,660 $ -- $ 653,126 LIABILITIES AND FUND EQUITY Liabilities: Accounts Payable $ 2,592 $ -- $ 81,712 Contracts Payable -- -- 2,056 Due to Other Funds -- -- 107,239 Total Liabilities 2,592 -- 191,007 Fund Equity: Fund Balances: Reserved for Encumbrances -- -- -- Reserved for Animal Shelter 5,424 -- -- Unreserved 720,644 -- 462,119 Total Fund Equity 726,068 -- 462,119 Total Liabilities and Fund Equity $ 728,660 $ -- $ 653,126 G-1 II II Bond One Cent Anticipation Infrastructure Capital Surtax Improvements Total $ 10,619,455 $ 6,422,642 $ 18,423,434 101,310 -- 101,759 596,512 -- 596,512 -- 11,090 11,090 $ 11,317,277 $ 6,433,732 $ 19,132,795 $ 158,182 $ 399,476 $ 641,962 20,020 378,134 400,210 194,282 131,181 432,702 372,484 908,791 1,474,874 -- 6,250 6,250 -- -- 5,424 10,944,793 5,518,691 17,646,247 10,944,793 5,524,941 17,657,921 $ 11,317,277 $ 6,433,732 $ 19,132,795 G-2 MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS - COMBINING STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES 1 ALL CAPITAL PROJECT FUNDS FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1991 Key West Revenue Bond Comprehensive Animal Capital Improvements Shelter Improvements Revenues: Taxes $ -- $ -- $ -- Interest 39,551 -- 104,896 Miscellaneous 1,060 -- -- -- Total Revenues 40,611 -- 104,896 Expenditures: _ Capital Outlay: 1 General Government 33,686 -- 206,210 `! Public Safety -- -- 915,814 Physical Environment -- -- -- 1 Transportation -- -- -- _. Human Services -- -- 32,613 Culture and Recreation 4,061 -- 22,222 Total Expenditures 37,747 1,176,859 Excess of Revenues Over/ (Under) Expenditures 2,864 -- (1,071,963) Other Financing Sources/(Uses): Transfer to Other Funds -- -- (21,597) Transfer from Other Funds -- -- -- Total Other Financing Sources/(Uses) -- -- (21,597) Excess of Revenues and Other Sources Over/ (Under) Expenditures and Other Uses 2,864 -- (1,093,560) Fund Balance, October 1, 1990 717,780 5,424 1,555,679 Equity Transfer To (From) Other 5,424 (5,424) -- Capital Project Funds Fund Balance, September 30, 1991 $ 726,068 $ -- $ 462,119 G-3 Bond One Cent Anticipation Infrastructure Capital Surtax Improvements Total $ 7,763,175 $ -- $ 7,763,175 458,690 537,415 1,140,552 -- -- 1,060 8,221,865 537,415 8,904,787 825,818 -- 1,065,714 498,917 2,453,456 3,868,187 37,562 -- 37,562 799,963 -- 799,963 -- -- 32,613 46,297 -- 72,580 2,208,557 2,453,456 5,876,619 6,013,308 (1,916,041) 3,028,168 (598,877) -- (620,474) 21,597 -- 21,597 (577,280) -- (598,877) 5,436,028 (1,916,041) 2,429,291 5,508,765 7,440,982 15,228,630 $ 10,944,793 $ 5,524,941 $ 17,657,921 G-4 MONROE COUNTY,FLORIDA-BOARD OF COUNTY COMMISSIONERS COMBINING STATEMENT OF REVENUES,EXPENDITURES AND CHANGES IN FUND BALANCES BUDGET AND ACTUAL-ALL CAPITAL PROJECT FUNDS FOR THE FISCAL YEAR ENDED SEPTEMBER 30,1991 -- Capital Projects, Comprehensive Improvements Variance Favorable Budget Actual (Unfavorable) Revenues: Taxes $ -- $ -- $ - Intergovernmental -- -- - Interest 33,000 39,551 6,551 Miscellaneous -- 1,060 1,060 Total Revenues 33,000 40,611 7,611 Expenditures: Capital Outlay: General Government: Marathon Courthouse Parking Lot 70,270 24,433 45,837 Plantation Key Courthouse -- -- - Plantation Key-State Attorney&Clerk's Office 8,000 1,153 6,847 Administrative Buildings -- -- - _ General Governmental Facilities 11,700 8,100 3,600 Other Governmental Buildings -- -- - Public Safety: Fire Control Facilities -- -- -- - Detention/Correction Facilities -- -- - Stock Island Detention Facility -- -- - -Marathon Jail -- -- -- Emergency and Disaster Projects -- -- - Ambulance and Rescue Facilities -- -- -- I Physical Environment: Garbage/Solid Waste Facilities -- -- - Transportation: Monroe County Airports -- -- - Truman Annex Parking Lot -- -- - Human Services: Animal Control Facilities -- -- - Welfare Projects - - -- Culture and Recreation: Parks and Recreational Facilities 5,000 4,061 939 Key Largo Library -- -- -- Monroe County Libraries - - - Monroe County Cultural Facilities -- -- - _ Total Expenditures 94,970 37,747 57,223 Excess of Revenues Over/(Under)Expenditures (61,970) 2,864 64,834 Other Financing Sources/(Uses): Reserve for Contingencies (653,660) -- 653,660 Transfer to Other Funds -- -- - Transfer from Other Funds -- -- - Total Other Financing Sources/(Uses) (653,660) -- 653,660 1 Excess of Revenues and Other Sources Over/(Under) Expenditures and Other Uses (715,630) 2,864 718,494 - 1 Fund Balance,October 1,1990 717,780 717,780 -- -- Equity Transfer To(From)Other Capital Project Funds 5,424 5,424 Fund Balance,September 30,1991 $ 2,150 $ 726,068 $ 723,918 G-5 I Capital Projects, Capital Projects, Revenue Bond Capital Improvements One Cent Infrastructure Surtax _ Variance Variance Favorable Favorable Budget Actual (Unfavorable) Budget Actual (Unfavorable) $ -- $ -- $ -- $ 6,600,000 $ 7,763,175 $ 1,163,175 -- -- -- 150,000 -- (150,000) 80,000 104,896 24,896 53,000 458,690 405,690 80,000 104,896 24,896 6,803,000 8,221,865 1,418,865 173,597 137,607 35,990 -- -- - 109,000 45,619 63,381 2,702 2,702 -- 181,552 22,984 158,568 1,558,401 172,962 1,385,439 -- -- - 3,160,000 650,154 2,509,846 -- -- -- 338,695 297,453 41,242 - -- -- 201,464 201,464 -- 976,688 877,332 99,356 -- -- - 78,054 38,482 39,572 -- -- -- 25,000 -- 25,000 -- -- -- -- -- -- 64,955 37,562 27,393 -- -- -- 964,699 -- 964,699 -- -- -- 800,000 799,963 37 7,000 -- 7,000 -- -- -- 32,613 32,613 -- -- -- - 20,668 16,312 4,356 294,000 -- 294,000 5,910 5,910 -- -- - -- -- -- -- 434,000 40,034 393,966 -- -- -- 250,000 6,263 243,737 1,610,082 1,176,859 433,223 8,068,916 2,208,557 5,860,359 (1,530,082) (1,071,963) 458,119 (1,265,916) 6,013,308 7,279,224 -- -- -- (2,023,037) -- 2,023,037 (21,597) (21,597) -- (1,107,945) (598,877) 509,068 -- -- -- 21,597 21,597 - (21,597) (21,597) -- (3,109,385) (577,280) _ 2,532,105 1 (1,551,679) (1,093,560) 458,119 (4,375,301) 5,436,028 9,811,329 1,555,679 1,555,679 -- 5,508,765 5,508,765 -- $ 4,000 $ 462,119 $ 458,119 $ 1,133,464 $ 10,944,793 $ 9,811,329 G-6 (Continued) MONROE COUNTY,FLORIDA-BOARD OF COUNTY COMMISSIONERS COMBINING STATEMENT OF REVENUES,EXPENDITURES AND CHANGES IN FUND BALANCES BUDGET AND ACTUAL-ALL CAPITAL PROJECT FUNDS-CONTINUED FOR THE FISCAL YEAR ENDED SEPTEMBER 30,1991 Capital Projects, Bond Anticipation Capital Improvements Variance Favorable Budget Actual (Unfavorable) Revenues: Taxes $ -- $ -- $ — Intergovernmental -- -- — Interest 356,000 537,415 181,415 Miscellaneous -- -- — Total Revenues 356,000 537,415 181,415 Expenditures: Capital Outlay: -_ General Government: Marathon Courthouse Parking Lot -- -- -- 1 Plantation Key Courthouse -- -- — Plantation Key-State Attorney&Clerk's Office -- -- — Administrative Buildings -- -- — General Governmental Facilities — — — Other Governmental Buildings — — — Public Safety: Fire Control Facilities — -- — Detention/Correction Facilities 25,972 25,181 791 • Stock Island Detention Facility 7,753,210 2,428,275 5,324,935 Marathon Jail -- -- — - Emergency and Disaster Projects -- -- — Ambulance and Rescue Facilities -- -- — Physical Environment: Garbage/Solid Waste Facilities - -- -- — Transportation: Monroe County Airports -- -- — Truman Annex Parking Lot -- -- — _ 1 Human Services: Animal Control Facilities -- -- — Welfare Projects -- -- — Culture and Recreation: _ Parks and Recreational Facilities -- -- — Key Largo Library -- -- — Monroe County Libraries -- -- — Monroe County Cultural Facilities -- -- — Total Expenditures 7,779,182 2,453,456 5,325,726 Excess of Revenues Over/(Under)Expenditures (7,423,182) (1,916,041) 5,507,141 Other Financing Sources/(Uses): - Reserve for Contingencies -- -- -- Transfer to Other Funds -- -- — - Transfer from Other Funds -- -- — I I Total Other Financing Sources/(Uses) -- -- -- Excess of Revenues and Other Sources Over/(Under) ,-, Expenditures and Other Uses (7,423,182) (1,916,041) 5,507,141 Fund Balance,October 1,1990 7,440,982 7,440,982 -- Equity Transfer To(From)Other Capital Project Funds -- -- — Fund Balance,September 30,1991 $ 17,800 $ 5,524,941 $ 5,507,141 G-7 Total Variance Favorable Budget Actual (Unfavorable) $ 6,600,000 $ 7,763,175 $ 1,163,175 150,000 -- (150,000) 522,000 1,140,552 618,552 -- 1,060 1,060 7,272,000 8,904,787 1,632,787 70,270 24,433 45,837 173,597 137,607 35,990 8,000 1,153 6,847 111,702 48,321 63,381 1,751,653 204,046 1,547,607 3,160,000 650,154 2,509,846 338,695 297,453 41,242 227,436 226,645 791 7,753,210 2,428,275 5,324,935 976,688 877,332 99,356 78,054 38,482 39,572 25,000 -- 25,000 64,955 37,562 27,393 964,699 -- 964,699 1 800,000 799,963 37 7,000 -- 7,000 32,613 32,613 -- 319,668 20,373 299,295 5,910 5,910 -- 434,000 40,034 393,966 250,000 6,263 243,737 17,553,150 5,876,619 11,676,531 (10,281,150) 3,028,168 13,309,318 (2,676,697) -- 2,676,697 (1,129,542) (620,474) 509,068 21,597 21,597 -- (3,784,642) (598,877) 3,185,765 (14,065,792) 2,429,291 16,495,083 15,223,206 15,223,206 -- -- 5,424 5,424 $ 1,157,414 $ 17,657,921 $ 16,500,507 G-8 MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS COMBINING BALANCE SHEET L J ALL ENTERPRISE FUNDS SEPTEMBER 30, 1991 Municipal Service Card District Sound Waste Bridge Total ASSETS Current Assets: Cash and Investments $ 5,567,355 $ 2,099,390 $ 7,666,745 Cash with Fiscal Agent -- 13,427 13,427 Accounts Receivable: Delinquent Waste Collection Fees 1,564,568 -- 1,564,568 Allowance for Uncollectible Waste Collection Fees (1,107,475) -- (1,107,475) Other 121,389 -- 121,389 Allowance for Other Uncollectible (53,036) -- (53,036) Due from Other Governmental Units 9,475 3 9,478 Total Current Assets 6,102,276 2,112,820 8,215,096 Restricted Assets: Cash 2,288,493 -- 2,288,493 Investments at Cost or Amortized Cost 2,934,963 -- 2,934,963 Total Restricted Assets 5,223,456 -- 5,223,456 Property, Plant and Equipment• (Net of Accumulated Depreciation) 9,779,112 1,405,097 11,184,209 J! Other Assets: J Deferred Charges (Net) 336,248 -- 336,248 Total Assets $ 21,441,092 $ 3,517,917 $ 24,959,009 1 H-1 Municipal Svc .Card District Sound Waste Bridge Total LIABILITIES AND FUND EQUITY Current Liabilities: Accounts Payable $ 1,319,843 $ 7,867 $ 1,327,710 i� Accrued Wages Benefits Payable 79,424 21,269 100,693 Claims and Judgements Payable 285,208 -- 285,208 Due to Other Funds 42,792 27,661 70,453 Matured Bonds Payable -- 10,000 10,000 Matured Interest Payable -- 306 306 Matured Premium Payable -- 3,121 3,121 Deposits in Escrow 50,183 -- 50,183 Total Current Liabilities 1,777,450 70,224 1,847,674 Current Liabilities Payable from Restricted Assets: Contracts Payable 42,626 -- 42,626 Accrued Interest Payable 308,298 -- 308,298 Special Obligation Notes Payable 215,616 -- 215,616 Revenue Bonds Payable 180,000 -- 180,000 Landfill Closure Costs 4,440,189 -- 4,440,189 Total Current Liabilities Payable from Restricted Assets 5,186,729 -- 5,186,729 Long-Term Liabilities: Accrued Compensated Absences 93,682 8,953 102,635 Special Obligation Notes Payable 435,603 -- 435,603 Revenue Bonds Payable 9,390,000 -- 9,390,000 Due to Other Governmental Units 1,770,000 -- 1,770,000 Total Long-Term Liabilities 11,689,285 8,953 11,698,238 Total Liabilities 18,653,464 79,177 18,732,641 Fund Equity: Contributed Capital 2,805,649 2,761 2,808,410 Retained Earnings: Reserved for Revenue Bond Retirement 2,903,620 -- 2,903,620 Unreserved (2,921,641) 3,435,979 514,338 i Total Retained Earnings (Deficit) (18,021) 3,435,979 3,417,958 Total Fund Equity 2,787,628 3,438,740 6,226,368 Total Liabilities and Fund Equity $ 21,441,092 $ 3,517,917 $ 24,959,009 H-2 MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS COMBINING STATEMENT OF REVENUES, EXPENSES AND CHANGES IN FUND EQUITY ALL ENTERPRISE FUNDS FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1991 Municipal Svc Card District Sound L J Waste Bridge Total Operating Revenues: Tolls $ -- $ 868,025 $ 868,025 Charges for Services 9,777,453 -- 9,777,453 Franchise Fees 2,445,608 -- 2,445,608 Miscellaneous 79,323 9 79,332 ' Total Operating Revenues 12,302,384 868,034 13,170,418 Operating Expenses: Personal Services 2,096,728 345,508 2,442,236 Operations 8,355,619 627,590 8,983,209 Landfill Closure Costs 444,569 -- 444,569 Depreciation 1,088,430 65,799 1,154,229 Total Operating Expenses 11,985,346 1,038,897 13,024,243 Operating Income (Loss) 317,038 (170,863) 146,175 Non-Operating Revenues (Expenses): Taxes 36 -- 36 Operating Grants 264,724 -- 264,724 Interest Income 776,869 146,055 922,924 Interest Expenses and Fiscal Charges (732,445) -- (732,445) Loss on Disposition of Assets (38,314) (96) (38,410) Total Non-Operating Revenues (Expenses) 270,870 145,959 416,829 Income (Loss) Before Operating Transfers 587,908 (24,904) 563,004 Operating Transfers: Transfers from Other Funds 2,096,436 -- 2,096,436 Transfers to Other Funds (1,653,936) (13,380) (1,667,316) Total Operating Transfers 442,500 (13,380) 429,120 Net Income (Loss) Before Extraordinary Item 1,030,408 (38,284) 992,124 Extraordinary(Loss) on Advance Refunding (1,011,716) -- (1,011,716) Net Income (Loss) 18,692 (38,284) (19,592) Fund Equity- October 1, 1990 2,768,936 3,477,024 6,245,960 I Fund Equity- September 30, 1991 $ 2,787,628 $ 3,438,740 $ 6,226,368 I_ H-R H MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS COMBINING STATEMENT OF CASH FLOWS ALL ENTERPRISE FUNDS FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1991 INCREASE(DECREASE) IN CASH AND CASH EQUIVALENTS Munic;pal Service Card District Sound Waste Bridge Total Cash flows from operating activities: Cash received for services $ 12,625,786 $ 868,025 $ 13,493,811 Cash payments to suppliers for goods and services (7,747,005) (605,282) (8,352,287) Cash payments to employees for services (2,224,492) (340,202) (2,564,694) Other operating revenue 79,323 9 . 79,332 Net cash provided (used) by operating activities 2,733,612 (77,450) 2,656,162 Cash flows from noncapital financing activities: Taxes 36 -- 36 Operating grants received 396,512 -- 396,512 Operating transfers in 2,096,436 -- 2,096,436 Operating transfers to other funds (1,653,936) (13,380) (1,667,316) Net cash provided (used) by noncapital financing activities 839,048 (13,380) 825,668 Cash flows from capital and related financing activities: Proceeds from sale of revenue bonds 9,225,311 -- 9,225,311 Additions to fixed assets (2,945,404) (27,843) (2,973,247) Repayments of long term debt (10,090,689) -- (10,090,689) Interest paid on long term debt (564,622) -- (564,622) Net cash provided (used) by capital and related financing activities (4,375,404) (27,843) (4,403,247) Cash flows from investing activities: • Net purchases, sales, and maturities of investments (783,731) -- (783,731) Interest on investments 776,869 146,055 922,924 Net cash provided (used) by investing activities (6,862) 146,055 139,193 Net increase (decrease) in cash and cash equivalents (809,606) 27,382 (782,224) Cash and cash equivalents at beginning of year 8,665,454 2,072,008 10,737,462 Cash and cash equivalents at end of year $ 7,855,848 $ 2,099,390 $ 9,955,238 H_4 /rnntini iaril MONROE COUNTY, FLORIDA—BOARD OF COUNTY COMMISSIONERS COMBINING STATEMENT OF CASH FLOWS ALL ENTERPRISE FUNDS —CONTINUED FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1991 RECONCILIATION OF OPERATING INCOME TO NET CASH PROVIDED BY OPERATING ACTIVITIES Municipal Service Card District Sound Waste Bridge Total Operating income (loss) $ 317,038 $ (170,863) $ 146,175 Adjustments to reconcile operating income to net cash provided by operating activities: Depreciation 1,088,430 65,799 1,154,229 Change in assets and liabilities: ,— Decrease/(Increase) in: Accounts receivable 396,850 -- 396,850 Due from other governmental units -- (3) (3) (Decrease)/Increase in: Accounts payable 946,467 2,538 949,005 Accrued wages (66,494) 6,417 (60,077) Due to other funds (336,977) (1,111) (338,088) Deposits 5,875 -- 5,875 Landfill Closure Costs 444,569 -- 444,569 Compensated Absences (61,271) 19,773 (41,498) Asserted and paid claims (875) -- (875) Total adjustments 2,416,574 93,413 2,509,987 Net cash provided (used) by operating activities $ 2,733,612 $ (77,450) $ 2,656,162 SUPPLEMENTAL SCHEDULE OF NON—CASH FINANCING, CAPITAL AND INVESTING ACTIVITIES r In April, 1991 the County issued Municipal Service District Refunding Revenue Bonds, which resulted in a loss of$1,011,716. The unamortized issuance costs on the refunded bonds was$304,683. Amortization of Municipal Service District Bond issuance and discount costs were $21,735.The Municipal Service District retired certain plan assets having a net book value of$38,314. u_g 1-1 MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS SCHEDULE OF EXPENDITURES - BUDGET AND ACTUAL MUNICIPAL SERVICES DISTRICT-WASTE FOR THE YEAR ENDED SEPTEMBER 30, 1991 Variance Favorable Budget Actual (Unfavorable) Operating Expenditures: Administration $ 1,148,865 $ 1,083,339 $ 65,526 Hazardous Waste 196,776 150,283 46,493 Franchise Operators 3,046,469 2,819,823 226,646 Indirect Costs 300,000 -- 300,000 Facilities Operations 260,775 218,248 42,527 Cudjoe Key Transfer Station 1,074,058 1,058,779 15,279 MSD-Cudjoe Key Landfill 524,549 523,854 695 Long Key Transfer Station 1,613,057 1,512,054 101,003 MSD-Long Key Landfill 672,375 671,603 772 Key Largo Transfer Station 1,743,992 1,508,852 235,140 MSD-Key Largo Landfill 407,732 352,538 55,194 Pollution Control 303,760 274,776 28,984 Recycling 658,183 527,443 130,740 Recycling Grant Year 2 44,182 29,213 14,969 Recycling Grant Year 2 Local Match 5,508 4,324 1,184 Recycling Grant Year 3 43,623 41,521 2,102 Capital Equipment Financing Note 65,265 65,265 -- Key Largo Landfill Closure 450,000 55,000 395,000 Total Operating Expenditures 12,559,169 10,896,915 1,662,254 Non-Operating Expenditures: Debt Service: Principal Retirement 975,488 975,488 -- Interest Expenses and Fiscal Charges 616,674 612,941 3,733 Bond Issuance Costs 80,000 73,992 6,008 Capital Outlay 1,588,592 988,939 599,653 Total Non-Operating Expenditures 3,260,754 2,651,360 609,394 Operating Transfers and Reserves: Transfers to Other Funds 1,656,937 1,653,936 3,001 Reserve for Contingencies 3,614,286 -- 3,614,286 Total Operating Transfers and Reserves 5,271 ,223 1,653,936 3,617,287 Total Expenditures $ 21,091,146 $ 15,202,211 $ 5,888,935 H-6 MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS SCHEDULE OF EXPENDITURES- BUDGET AND ACTUAL CARD SOUND BRIDGE FOR THE YEAR ENDED SEPTEMBER 30, 1991 Variance Favorable Budget Actual (Unfavorable) Operating Expenditures: Card Sound Road &Toll Bridge $ 522,938 $ 502,372 $ 20,566 Non-Operating Expenditures: Capital Outlay 683,390 498,569 184,821 Loss on Disposition of Assets 96 96 -- Total Non-Operating Expenditures 683,486 498,665 184,821 Operating Transfers and Reserves: Transfers to Other Funds 13,380 13,380 -- Reserve for Contingencies 1,838,401 -- 1,838,401 Total Operating Transfers and Reserves 1,851,781 13,380 1,838,401 Total Expenditures $ 3,058,205 $ 1,014,417 $ 2,043,788 H-7 MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS COMBINING BALANCE SHEET ALL INTERNAL SERVICE FUNDS SEPTEMBER 30, 1991 Worker's Group Risk Compensation Insurance Management Fund Fund Fund Total ASSETS Current Assets: Cash and Investments $ 984,258 $ 1,503,829 $ 1,201,689 $ 3,689,776 Accounts Receivable 16,841 191,062 -- 207,903 Due from Other Funds 347,585 87,310 6,352 441,247 Due from Other Governmental Units 1,650 570 -- 2,220 Total Current Assets 1,350,334 1,782,771 1,208,041 4,341,146 • - Property, Plant and Equipment (Net, Where Applicable, of Accumulated Depreciation) 17,391 2,867 23,619 43,877 Total Assets $ 1,367,725 $ 1,785,638 $ 1,231,660 $ 4,385,023 LIABILITIES AND FUND EQUITY Current Liabilities: Accounts Payable $ 90,971 $ 15,619 $ 41,952 $ 148,542 Accrued Wages and Benefits Payable 6,284 3,997 4,993 15,274 Claims &Judgments Payable 545,866 1,048,597 990,700 2,585,163 - Due to Other Funds 81,757 6,609 1,535 89,901 Other Current Liabilities -- 4,405 -- 4,405 Total Current Liabilities 724,878 1,079,227 1,039,180 2,843,285 Long-Term Liabilities: Accrued Compensated Absences 9,952 5,478 4,786 20,216 Total Liabilities 734,830 1,084,705 1,043,966 2,863,501 Fund Equity: Retained Earnings: Reserved for Encumbrances -- -- 741 741 Unreserved 632,895 700,933 186,953 1,520,781 Total Fund Equity 632,895 700,933 187,694 1,521,522 Total Liabilities and Fund Equity $ 1,367,725 $ 1,785,638 $ 1,231,660 $ 4,385,023 H-8 l MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS COMBINING STATEMENT OF REVENUES, EXPENSES AND CHANGES IN FUND EQUITY ALL INTERNAL SERVICE FUNDS FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1991 Worker's Group Risk Compensation Insurance Management Fund Fund Fund Total Operating Revenues: Charges for Services $ 1,316,922 $ 4,875,479 $ 1,011,355 $ 7,203,756 `- Miscellaneous 789 2,694 592 4,075 Total Operating Revenues 1',317,711 4,878,173 1,011,947 7,207,831 Operating Expenses: Personal Services 114,278 90,484 96,311 301,073 Operations 358,627 775,096 678,875 1,812,598 Depreciation 3,856 804 3,651 8,311 Asserted and Paid Claims 628,681 3,579,670 465,130 4,673,481 Total Operating Expenses 1,105,442 4,446,054 1,243,967 6,795,463 Operating Income (Loss) 212,269 432,119 (232,020) 412,368 Non-Operating Revenues (Expenses): Interest 33,369 34,408 82,644 150,421 Income (Loss) Before Operating Transfers 245,638 466,527 (149,376) 562,789 Operating Transfers: Transfers to Other Funds (8,970) (8,970) (8,970) (26,910) Net Income (Loss) 236,668 457,557 (158,346) 535,879 Fund Equity- October 1, 1990 396,227 243,376 350,232 989,835 Equity Transfer -- -- (4,192) (4,192) Fund Equity- September 30, 1991 $ 632,895 $ 700,933 $ 187,694 $ 1,521,522 H-9 jl MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS COMBINING STATEMENT OF CASH FLOWS ALL INTERNAL SERVICE FUNDS FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1991 INCREASE(DECREASE) IN CASH AND CASH EQUIVALENTS Worker's Group Risk Compensation Insurance Management Fund Fund Fund Total -'mash flows from operating activities: Cash received for services $ 1,277,103 $ 5,046,169 1,005,742 $ 7,329,014 Cash payments to suppliers for goods and services (873,877) (4,125,523) (721,255) (5,720,655) 1 Cash payments to employees for services (109,317) (91,778) (97,650) (298,745) Other operating revenue 789 2,694 592 4,075 Net cash provided (used) by operating activities 294,698 831,562 187,429 1,313,689 sash flows from noncapital financing activities: Operating transfers to other funds (8,970) (8,970) (8,970) (26,910) :ash flows from capital and related financing - activities: Additions to fixed assets (7,382) (773) (13,639) (21,794) cash flows from investing activities: Interest on investments 33,369 34,408 82,644 150,421 Net increase in cash and cash equivalents 311,715 856,227 247,464 1,415,406 .ash and cash equivalents at beginning of year 672,543 647,602 954,225 2,274,370 rash and cash equivalents at end of year $ 984,258 $ 1,503,829 1,201,689 $ 3,689,776 H-10 (Continued) MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS COMBINING STATEMENT OF CASH FLOWS ALL INTERNAL SERVICE FUNDS - CONTINUED FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1991 RECONCILIATION OF OPERATING INCOME TO NET CASH PROVIDED BY OPERATING ACTIVITIES Worker's Group Risk Compensation Insurance Management Fund Fund Fund Total Operating income (loss) $ 212,269 $ 432,119 $ (232,020) $ 412,368 Adjustments to reconcile operating income to net cash provided by operating activities: Depreciation 3,856 804 3,651 8,311 Change in assets and liabilities: Decrease/(Increase) in: Accounts receivable (16,614) 176,139 -- 159,525 Due from other funds (39,966) 159,148 (5,613) 113,569 Due from other governmental units 147 11,542 -- 11,689 (Decrease)/Increase in: Accounts payable 51,873 (41,432) 29,621 40,062 - Accrued wages 716 (1,165) (1,670) (2,119) Due to other funds 78,172 6,149 (1,071) 83,250 Compensated Absences 4,245 (129) 331 4,447 Asserted and paid claims -- 84,399 394,200 478,599 Other current liabilities -- 3,988 -- 3,988 Total adjustments 82,429 399,443 419,449 901,321 Net cash provided (used) by operating activities $ 294,698 $ 831,562 $ 187,429 $ 1,313,689 1 H-11 MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS SCHEDULE OF EXPENDITURES - BUDGET AND ACTUAL WORKER'S COMPENSATION FUND FOR THE YEAR ENDED SEPTEMBER 30, 1991 Variance Favorable Budget Actual (Unfavorable) Operating Expenditures: Administrative 114,165 $ 112,066 $ 2,099 Operations and Claims 1,036,935 966,625 70,310 Safety& Loss Control 25,455 22,895 2,560 Total Operating Expenditures 1,176,555 1,101,586 74,969 Non-Operating Expenditures: Capital Outlay 15,345 7,383 7,962 Operating Transfers and Reserves: Reserve for Contingencies 508,628 -- 508,628 Transfers to Other Funds 8,970 8,970 -- Total Operating Reserves 517,598 8,970 508,628 Total Expenditures $ 1,709,498 $ 1,117,939 $ 591,559 H-12 MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS SCHEDULE OF EXPENDITURES - BUDGET AND ACTUAL - GROUP INSURANCE FUND FOR THE YEAR ENDED SEPTEMBER 30, 1991 Variance '- Favorable Budget Actual (Unfavorable) Operating Expenditures: Administration $ 120,348 $ 112,285 $ 8,063 Group Insurance Claims 4,375,276 4,332,965 42,311 Total Operating Expenditures 4,495,624 4,445,250 50,374 Non-Operating Expenditures: Capital Outlay 6,856 773 6,083 Operating Transfers and Reserves: Reserve for Contingencies 1,162,615 -- 1,162,615 Transfers to Other Funds 8,970 8,970 -- Total Operating Reserves 1,171,585 8,970 1,162,615 Total Expenditures $ 5,674,065 $ 4,454,993 $ 1,219,072 H-13 MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS SCHEDULE OF EXPENDITURES- BUDGET AND ACTUAL RISK MANAGEMENT FUND FOR THE YEAR ENDED SEPTEMBER 30, 1991 Variance Favorable Budget Actual (Unfavorable) Operating Expenditures: Administration $ 92,938 $ 92,355 $ 583 Risk Management Claims 1,107,747 1,107,741 6 Safety and Loss Control 40,757 40,219 538 Total Operating Expeditures 1,241,442 1,240,315 1,127 Non-Operating Expenditures: Capital Outlay 14,756 13,639 1,117 Operating Transfers and Reserves: Reserve for Contingencies 591,573 -- 591,573 Transfers to Other Funds 8,970 8,970 -- Total Operating Reserves 600,543 8,970 591,573 Total Expenditures $ 1,856,741 $ 1,262,924 $ 593,817 II H-14 , II MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS COMBINING BALANCE SHEET ALL FIDUCIARY FUNDS SEPTEMBER 30, 1991 EXPENDABLE TRUST FUNDS Law Drug Shared County Enforcement Abuse &State Health Trust Trust Care Program ASSETS Cash and Investments $ 47,392 $ 10,979 $ 4,224 Due from Other Funds -- -- -- Due from Other Governmental Units 23,792 35 -- Total Assets $ 71,184 $ 11,014 $ 4,224 LIABILITIES AND FUND BALANCES Liabilities: Accounts Payable $ 1,798 $ -- $ -- Due to Others -- -- -- Total Liabilities 1,798 -- -- Fund Balances: Reserved for Trust Fund Purposes 69,386 11,014 4,224 Total Fund Equity 69,386 11,014 4,224 Total Liabilities and Fund Balances $ 71,184 $ 11,014 $ 4,224 1-1 AGENCY FUND Court Deferred Facilities Compensation Fees Plans Total $ 46,079 $ 404,012 $ 512,686 40,560 -- 40,560 -- -- 23,827 $ 86,639 $ 404,012 $ 577,073 1,798 -- 404,012 404,012 -- 404,012 405,810 86,639 -- 171,263 86,639 -- 171,263 $ 86,639 $ 404,012 $ 577,073 1-2 MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS COMBINING STATEMENT OF REVENUES, EXPENDIT URES AND CHANGES IN FUND BALANCES ALL EXPENDABLE TRUST FUNDS FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1991 Law Drug Enforcement . Abuse Trust Trust Revenues: Intergovernmental $ -- $ -- Fines & Forfeitures 122,403 5,793 Interest 1,601 386 Total Revenues 124,004 6,179 Expenditures: Current: Public Safety 62,962 -- Human Services -- -- Total Expenditures 62,962 -- Excess of Revenues Over/ (Under) Expenditures 61,042 6,179 Other Financing Sources (Uses): Transfers from Other Funds -- -- Excess of Revenues Over/ (Under) Expenditures and Other Uses 61,042 6,179 Fund Balance, October 1, 1990 8,344 4,835 Equity Transfer From General Revenue Fund -- -- Fund Balance, September 30, 1991 $ 69,386 $ 11,014 1-3 Shared County Court &State Health Facilities Care Program Fees Total $ 3,665 $ -- $ 3,665 -- -- 128,196 536 -- 2,523 4,201 -- 134,384 -- -- 62,962 5,638 -- 5,638 5,638 -- 68,600 (1,437) -- 65,784 -- 40,560 40,560 (1,437) 40,560 106,344 5,661 -- 18,840 -- 46,079 46,079 $ 4,224 $ 86,639 $ 171,263 1-4 MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS COMBINING STATEMENT OF CHANGES IN ASSETS AND LIABILITIES ALL AGENCY FUNDS FOR FISCAL YEAR ENDED SEPTEMBER 30, 1991 Balance Balance October 1, September 30, 1990 Additions Deductions 1991 DEFERRED COMPENSATION PLAN: ASSETS Cash and Investments $ -- $ 404,012 $ -- $ 404,012 LIABILITIES Due to Others $ -- $ 404,012 $ -- $ 404,012 it r ,l 1-5 MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE- BUDGET AND ACTUAL LAW ENFORCEMENT TRUST EXPENDABLE TRUST FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1991 Variance Favorable Budget Actual (Unfavorable) Revenues: Fines and Forfeitures $ 98,611 $ 122,403 $ 23,792 Interest -- 1,601 1,601 Total Revenues 98,611 124,004 25,393 Expenditures: Current: Public Safety 106,944 62,962 43,982 Excess of Revenues Over/ (Under) Expenditures (8,333) 61,042 69,375 Fund Balance, October 1, 1990 8,344 8,344 -- Fund Balance, September 30, 1991 $ 11 $ 69,386 $ 69,375 1-6 MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE- BUDGET AND ACTUAL DRUG ABUSE TRUST EXPENDABLE TRUST FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1991 Variance Favorable Budget Actual (Unfavorable) Revenues: Fines and Forfeitures $ -- $ 5,793 $ 5,793 Interest -- 386 386 Total Revenues -- 6,179 6,179 Expenditures: Current: Human Services 471 -- 471 Excess of Revenues Over/ (Under) Expenditures (471) 6,179 6,650 Other Financing Sources (Uses): Reserve for Contingencies (4,239) -- 4,239 Transfer from Other Funds 4,710 -- (4,710) Total Other Financing Sources/(Uses) 471 -- (471) Excess of Revenues and Other Sources Over/(Under) Expenditures and Other Uses -- 6,179 6,179 Fund Balance, October 1, 1990 4,835 4,835 -- Fund Balance, September 30, 1991 $ 4,835 $ 11,014 $ 6,179 1-7 MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE - BUDGET AND ACTUAL SHARED COUNTY AND STATE HEALTH CARE PROGRAM EXPENDABLE TRUST FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1991 Variance Favorable Budget Actual (Unfavorable) Revenues: Intergovernmental $ -- $ 3,665 $ 3,665 Interest -- 536 536 Total Revenues -- 4,201 4,201 Expenditures: Current: Human Services 5,638 5,638 -- Excess of Revenues Over/ (Under) Expenditures (5,638) (1,437) 4,201 Fund Balance, October 1, 1990 5,661 5,661 -- Fund Balance, September 30, 1991 $ 23 $ 4,224 $ 4,201 1-8 MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE - BUDGET AND ACTUAL COURT FACILITIES FEES EXPENDABLE TRUST FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1991 Variance Favorable Budget Actual (Unfavorable) Expenditures: Current: General Government $ 46,079 $ -- $ (46,079) Excess of Revenues Over/ (Under) Expenditures (46,079) -- 46,079 Other Financing Sources (Uses): Transfer from Other Funds 46,079 40,560 (5,519) Excess of Revenues and Other Sources Over/ (Under) Expenditures and Other Uses -- 40,560 40,560 Fund Balance, October 1, 1990 -- -- -- Equity Transfer From General Fund 46,079 46,079 -- Fund Balance, September 30, 1991 $ 46,079 $ 86,639 $ 40,560 1-9 MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS SCHEDULE OF GENERAL FIXED ASSETS BY SOURCE SEPTEMBER 30, 1991 Total GENERAL FIXED ASSETS: Land $ 13,267,658 Buildings 22,667,161 Equipment 19,937,719 Construction In Progress 6,830,734 Total General Fixed Assets $ 62,703,272 INVESTMENTS IN FIXED ASSETS: General Fund Revenues: County Funding $ 18,019,335 1988 Improvement Revenue Bonds 62,098 Federal Grants and Shared Revenues 409,574 State Grants and Shared Revenues 91,631 Donations 7,961 General Obligation Bonds 2,469,017 Special Revenue Fund Revenues 10,930,792 Donations 2,517,392 Capital Project Fund: Special Revenue Bonds 1,210,451 1988 Improvement Revenue Bonds 1,771,913 Bond Anticipation Notes 2,428,275 Federal Grants and Shared Revenues 1,152,746 State Grants and Shared Revenues 110,023 County Funding 21,510,156 Donations 11,908 Total Investment in General Fixed Assets $ 62,703,272 J-1 MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS SCHEDULE OF GENERAL FIXED ASSETS BY FUNCTION AND ACTIVITY SEPTEMBER 30, 1991 Construction Land Buildings Equipment in Progress Total General Government: Legislative $ -- $ -- $ 111,024 $ -- $ 111,024 Executive -- -- 38,373 -- 38,373 Financial and Administrative 439,179 2,609,396 2,462,991 -- 5,511,566 Legal Counsel -- -- 85,570 -- 85,570 Comprehensive Planning -- 28,580 425,078 -- 453,658 - Judicial -- 60,675 1,196,837 -- 1,257,512 _I Other General Government 4,491,358 4,927,468 2,256,757 -- 11,675,583 Total General Government 4,930,537 7,626,119 6,576,630 -- 19,133,286 Public Safety: Law Enforcement 295,962 1,232,002 6,119,460 -- 7,647,424 Fire Control 340,135 194,161 5,820,363 -- 6,354,659 Detention/Correction 4,858,904 7,371,961 6,963 -- 12,237,828 Protective Inspections -- 14,808 158,960 -- 173,768 Emergency and Disaster Relief Services -- 1,904 489,781 -- 491,685 - Ambulance and Rescue Service -- 13,215 1,556,250 -- 1,569,465 _ , Medical Examiner -- -- 30,056 -- 30,056 Other Public Safety -- -- 9,750 -- 9,750 1 Total Public Safety 5,495,001 8,828,051 14,191,583 -- 28,514,635 Physical Environment: Conservation & Resource Mgmt -- -- 16,663 -- 16,663 Transportation: Road and Street Facilities -- 22,012 2,471,233 -- 2,493,245 Airports 1,122,400 2,103,043 346,893 -- 3,572,336 Parking Facilities 799,963 -- -- -- 799,963 Total Transportation 1,922,363 2,125,055 2,818,126 -- 6,865,544 J-2 (Continued) i I MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS SCHEDULE OF GENERAL FIXED ASSETS BY FUNCTION AND ACTIVITY- CONTINUED SEPTEMBER 30, 1991 L Construction Land Buildings . Equipment in Progress Total Economic Environment: Employment Opportunity and Development -- -- 799 -- 799 Veteran's Services -- -- 57,087 -- 57,087 Other Economic Development -- -- 67,987 -- 67,987 Total Economic Environment -- -- 125,87.3 -- 125,873 Human Services: Hospitals -- 34,510 171,421 -- 205,931 Health _ 10,500 349,099 559,134 -- 918,733 Welfare 8,500 445,618 483,467 -- 937,585 Total Human Services 19,000 829,227 1,214,022 -- 2,062,249 Culture and Recreation: Libraries 63,184 2,168,601 315,108 -- 2,546,893 Parks and Recreation 829,273 1,083,844 197,210 -- 2,110,327 Other Culture and Recreation 8,300 6,264 529,498 -- 544,062 Total Culture and Recreation 900,757 3,258,709 1,041,816 -- 5,201,282 Construction in Progress -- -- -- 6,830,734 6,830,734 Total $ 13,267,658 $ 22,667,161 $ 25,984,713 $ 6,830,734 $ 68,750,266 J-3 MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS SCHEDULE OF CHANGES IN GENERAL FIXED ASSETS BY FUNCTION AND ACTIVITY I FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1991 Transfers October 1, September 30, 1990 Additions Deductions In Out 1991 General Government: Legislative $ 76,708 $ 40,560 $ 1,628 $ 3,695 $ 8,311 $ 111,024 Executive 45,263 -- 6,890 -- -- 38,373 Financial and Administrative 5,027,944 535,586 59,712 11,184 3,436 5,511,566 Legal Counsel 75,329 8,873 -- 1,368 -- 85,570 Comprehensive Planning 530,129 14,459 96,731 5,801 -- 453,658 Judicial 1,079,075 246,064 54,686 14,910 27,851 1,257,512 Other General Government 11,296,119 324,797 18,092 91,025 18,266 11,675,583 Total General Government 18,130,567 1,170,339 237,739 127,983 57,864 19,133,286 Public Safety: Law Enforcement 1,569,217 31,209 -- -- -- 1,600,426 Fire Control 5,166,633 1,217,855 34,935 28,679 23,569 6,354,663 Detention/Correction 9,389,214 2,848,614 -- -- -- 12,237,828 Protective Inspections 166,590 5,772 -- 1,406 -- 173,768 Emergency and Disaster Relief Svcs 466,107 25,978 400 -- -- 491,685 Ambulance and Rescue Services 1,333,401 315,516 74,342 1,509 6,619 1,569,465 Medical Examiner 20,162 9,894 -- -- -- 30,056 Other Public Safety 9,750 -- -- -- -- 9,750 Total Public Safety 18,121,074 4,454,838 109,677 31,594 30,188 22,467,641 Physical Environment: Conservation and Resource Mgmt 87,768 6,622 77,727 -- -- 16,663 Transportation: Road and Street Facilities 2,238,921 346,715 71,900 9,130 29,621 2,493,245 Airports 5,983,035 99,542 2,511,136 1,914 1,019 3,572,336 Parking Facilities -- 799,963 -- -- -- 799,963 Total Transportation: 8,221,956 1,246,220 2,583,036 11,044 30,640 6,865,544 Economic Environment: Employment Opportunity Development 1,398 483 595 -- 487 799 Veteran's Services 58,659 216 850 -- 938 57,087 Other Economic Development 23,901 44,086 -- -- -- 67,987 Total Economic Environment 83,958 44,785 1,445 -- 1,425 125,873 Human Services: Hospitals 205,431 500 -- -- -- 205,931 Health 778,244 142,881 5,931 4,176 637 918,733 - Welfare 832,321 109,987 5,831 1,108 -- 937,585 Total Human Services 1,815,996 253,368 11,762 5,284 637 2,062,249 J-4 (Continued) -I MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS SCHEDULE OF CHANGES IN GENERAL FIXED ASSETS BY FUNCTION AND ACTIVITY-CONTINUED FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1991 Interdepartmental Transfers October 1, September 30, 1990 Additions Deductions In Out 1991 Culture and Recreation: Libraries 2,534,323 64,446 3,116 -- 48,760 2,546,893 Parks and Recreation 2,311,670 2,618 197,570 -- 6,391 2,110,327 Other Culture/Recreation 14,214 529,848 -- -- -- 544,062 Total Culture and Recreation 4,860,207 596,912 200,686 -- 55,151 5,201,282 Construction in Progress 5,157,845 4,940,491 3,267,602 -- -- 6,830,734 Total $ 56,479,371 $ 12,713,575 $ 6,489,674 $ 175,905 $ 175,905 $ 62,703,272 J-5 MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS SCHEDULE OF CHANGES IN GENERAL LONG-TERM DEBT FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1991 Balance Balance October 1, September 30, 1990 Additions Retirements 1991 General Long-Term Debt Payable: Revenue Bonds Payable: Improvement Revenue Bonds, Series 1983 $ 1,965,000 $ -- $ 35,000 $ 1,930,000 Improvement Revenue Bonds, Series 1988A 5,000,000 -- -- 5,000,000 Improvement Revenue Bonds, Series 1988E 2,080,000 -- 195,000 1,885,000 Sales Tax Bond Anticipation Notes, Series 1990 12,500,000 -- -- 12,500,000 Total Revenue Bonds Payable 21,545,000 -- 230,000 21,315,000 Installment Loans 20,992 259,078 45,855 234,215 Capitalized Lease Obligations 287,342 7,378 141,184 153,536 Accrued Compensated Absences: Annual Leave 690,894 89,580 -- 780,474 Compensatory Time 36,866 683 -- 37,549 Sick Leave 130,326 45,586 -- 175,912 Total Accrued Compensated Absences 858,086 135,849 -- 993,935 Total General Long-Term Debt Payable $ 22,711,420 $ 402,305 $ 417,039 $ 22,696,686 J-6 KEMP F. GREEN, P.A. Certified Public Accountants 1438 KENNEDY DRIVE P. O. BOX 1529 KEY WEST, FLORIDA 33041-1529 MEMBER OF AMERICAN INSTITUTE WM. O. KEMP, C.P.A. (305) 294-2581 AND FLORIDA INSTITUTE OF MARVA E. GREEN, C.P.A. FAX # (305) 294-4778 CERTIFIED PUBLIC ACCOUNTANTS INDEPENDENT AUDITORS' REPORT ON INTERNAL CONTROL STRUCTURE AND MANAGEMENT COMMENTS Mr. Danny L. Kolhage Clerk Ex Officio Board of County Commissioners Monroe County, Florida We have audited the general purpose financial statements of the Board of County Commissioners of Monroe County, Florida (the "Board") 'as of and for the year ended September 30, 1991, and have issued our report thereon dated February 28, 1992. We conducted our audit in accordance with generally accepted auditing standards, Government Auditing Standards, issued by the Comptroller General of the United States and the provisions of Office of Management and Budget Circular A-128, "Audits of State and Local Governments. " Those standards and OMB Circular A-128 require that we plan and perform the audit to obtain reasonable assurance about whether the general purpose financial statements are free of material misstatement. In planning and performing our audit of the general purpose financial statements of the Board for the year ended September 30, 1991, we considered its internal control structure in order to determine our auditing procedures for the purpose of expressing our opinion on the general purpose financial statements and not to provide assurance on the internal control structure. The management of the Board is responsible for establishing and maintaining the internal control structure. In fulfilling this responsibility, estimates and judgements by management are required to assess the expected benefits and related costs of internal control structure policies and procedures. The objectives of an internal control structure are to provide management with reasonable, but not absolute, assurance that assets are safeguarded against loss from unauthorized use or disposition, and that transactions are executed in accordance with management's authorization and recorded properly to permit the preparation of the general purpose financial statements in accordance with generally accepted accounting principles. Because of inherent limitations in any internal control structure, errors or irregularities may nevertheless occur and not be detected. Also, projection of any evaluation of the structure to future periods is subject to the risk that procedures may become inadequate because of changes in conditions or that the effectiveness of the design and operation of policies and procedures may deteriorate. For the purpose of this report, we have classified the significant internal control policies and procedures in the following categories: K-1 - Treasury/Financing - Revenues/Cash Receipts - Expenditures/Cash Disbursements - External Financial Reporting - Controls over Compliance with Laws and Regulations Related to Federal Financial Assistance For all of the control categories listed previously, we obtained an understanding a g of the design of relevant policies and procedures and whether they have been placed in operation, and we assessed control risk. Our consideration of the internal control structure would not necessarily disclose all matters in the internal control structure that might be material weaknesses under standards established by the American' Institute of Certified Public Accountants. A material weakness is a reportable condition in which the design or operation of the specific internal control structure elements does not reduce to a relatively low level the risk that errors or irregularities in amounts that would be material in relation to the general purpose financial statements being audited may occur and not be detected within a timely period by employees in the normal course of performing their assigned functions. We noted no matters involving the internal control structure and its operation that we consider to be material weaknesses as defined above. MANAGEMENT COMMENTS Reported in Prior Year's Report on Internal Control and Management Comments, Not Implemented as of September 30, 1991 Duringthe course of our current examination of the financial statements of the Board of County Commissioners, we noticed appropriate action had been taken upon recommendations and suggested accounting procedures as outlined in the Management Comments section of the Report on Internal Accounting Control and Management Comments for the year ended September 30; 1990, except for the following: Grants Grants appear to be under the direction of the recipient department. We have noted wide variation in the quality of management, compliance procedures, reporting procedures and cash flow management. Airport grants continue to be an area of findings. See the following comments. Grants management should be centralized to the extent ;.practicable to insure consistency with County policies, contract requirements and financial reporting requirements. In addition, it should also provide review procedures relative to the preparation of reports, budget set up and contract compliance independent of the recipient department. K-2 - Grant funds for airport projects have not been requested on a timely basis, and in some instances had not been requested to date. At present, there seems to be no procedure for the routine request of reimbursement funds or follow up on reimbursement requests not received. During 1991, we noted the loss of certain minor amounts which would have been eligible for reimbursement if requests had been filed and that over $700,00 of available funds had been earned and not requested. Responsibility for this area should be assigned such that management control is maintained over revenues, all reimbursable costs are claimed on a timely, routine basis and cash flow is maximized. Accounts Receivable j - The Municipal Service District is continuing to maintain accounts receivable balances for "tipping fees". Although procedures were implemented to collect deposits to cover anticipated charges, the charges exceeded the deposits in some accounts. In addition, policies have not been established as to when credit will be cut off and deposits- applied to outstanding bills. Considerable improvement was noted. However, it appears that more frequent monitoring procedures are still needed, as well as guidelines for the termination of credit accounts. - Each Board department with accounts receivable has developed its own procedures for the collection and write off of accounts receivable. There are no written procedures which document Countypolicies. Policies and guidelines which conform to the applicable law should be developed to provide consistent treatment for all County accounts receivable. The responsibility for developing such policies and guidelines should be specifically assigned to the appropriate staff. Purchasing Procedures - We observed instances in which the purchase order and approvals were obtained after goods were purchased. The purchase orders did not indicate that they were "confirming" as permitted by the procurement policies. - Procedures for purchasing approval should be completed in the appropriate sequence to insure management control over expenditures. Vendors should be put on notice that they must have appropriate approval information for any order to be valid. - Purchasing policies do not require competitive bidding when the Procurement Policy Office has determined that the goods or services are available from only one vendor ("sole source purchase") . The policies do not address any procedures or standard for proof that goods and services are indeed exclusively available from one company. Purchasing policies should require the documentation of sole source' availability before competitive bid _procedures are dropped. The documentation should be presented to the Board of County Commissioners to enable them to declare a valid exception to purchasing procedures. K-3 CURRENT YEAR FINDINGS Amounts Receivable - A mortgage receivable issued as part of a Community Development Block Grant was noted to be in arrears and that the maker of the mortgage was in bankruptcy. Further, payments during the year had been erratic. Although the Clerk's office notified the County Attorney of the non-payment, no one has monitored the payments or contacted the mortgagor, nor have these duties been assigned to anyone. The timely collection of payments and the preservation of the Board's financial interests in this mortgage should be designated the responsibility of the appropriate level of management. Delay in Deposits - Instances were noted in the Marathon Building Department account and General Revenue where in funds were deposited to the bank five to fourteen days after the date of receipt. Deposits should be taken to the bank on a timely basis to prevent loss or misappropriation. Estimated Closure Costs - An annual update of estimated closure costs relative to MSD's landfills was not .prepared as required by FDER Rule 17-701.076. The appropriate reports should be prepared on a timely basis. Accounts Payable Processing - The Board's present cash disbursements system provides that all invoices are sent to department heads, who approve them for payment and send them to finance to be entered into the records as accounts payable. The Information Services Department received numerous invoices which required considerable research to properly code and to resolve whether the items were indeed payable. The research was not performed in a timely manner and the invoices were not submitted for processing for several months, resulting in an unrecorded payable amount of approximately $125,000. The finance department should be notified on a timely basis of any outstanding invoices, even if there are items in dispute. Further, disputes should be resolved on a timely basis. The performance of these procedures is essential to properly record amounts due and to preserve the County's creditworthy reputation. Amounts Due to Customers - There is no detailed record of amounts due to customers pursuant to a court settlement. Further, there are no reconciliation procedures in place to prove the balance of the account. The MSD staff is presently developing a detail listing. When the listing K-4 has been completed, reconciliation procedures should be performed on a routine basis. Budgetary Compliance - As a result of unrecorded telephone bills which were unprocessed by the Information Services Department, the department exceeded its budget by over $60,000. Appropriate administrative action should be taken to prevent future budget violations. - A review of the Board's budget as originally adopted relative to certain provisions of Monroe County Code and Florida Statute 129.01 revealed the following: - a Capital Projects fund budget contained contingency funds in excess 9 9 Y of 10% of the total fund budget. - a Capital Projects fund and a group insurance fund budgeted 5% revenue reserves were not calculated in a manner consistent with the methods used in other funds. - Impact fees, CDBG block grant and certain other miscellaneous funds were not included in the original budget adoption process. Budgets were subsequently adopted by Board resolution for all of them except two. - a practice has been adopted whereby "reserves" have been budgeted which are not contingency or cash balance forward. These reserves appeared to be necessary expenditures which were unallocated to department cost centers. Florida Statute 129.01 makes no provision for such "reserves". Budgets should be adopted and maintained in accordance with legal requirements. OTHER REQUIRED DISCLOSURES • We have reviewed the annual report filed with the Department of Banking and Finance for Monroe County, Florida pursuant to Section 218.32, Florida Statutes. This report is in agreement with the annual audit report which incorporates the financial statements- of the Board of County Commissioners of Monroe County, Florida. - Marva Green was the Auditor in Charge for the audit of the Board -of County Commissioners of Monroe County, Florida. We attest that the Auditor in Charge met the educational requirements pursuant to Chapter 11.45, Florida Statutes. K-5 This report is intended for the information of the Board of County Commissioners, management and others within the County, and officials of applicable federal and state agencies. This restriction is not intended to limit the distribution of this report, which is a matter of public record. _0,w tar Kemp & Green, P.A. Certified Public Accountants February 28, 1992 • K-6 rIi KEMP £I GREEN, P.A. Certified Public Accountants 1438 KENNEDY DRIVE P. O. BOX 1529 KEY WEST, FLORIDA 33041-1529 MEMBER OF AMERICAN INSTITUTE WM. O. KEMP, C.P.A. (305) 294-2581 AND FLORIDA INSTITUTE OF MARVA E. GREEN, C.P.A. FAX # (305) 294-4778 CERTIFIED PUBLIC ACCOUNTANTS INDEPENDENT AUDITORS REPORT ON COMPLIANCE WITH LAWS AND REGULATIONS Mr. Danny L. Kolhage Clerk Ex Officio Board of County Commissioners , Monroe County, Florida We have audited the general purpose financial statements of the Board of County Commissioners of Monroe County, Florida ("Board") as of and for the year ended September 30, 1991, and have issued our report thereon dated February 28, 1992. We conducted our audit in accordance with generally accepted auditing standards, Government Auditing Standards, issued by the Comptroller General of the United States and the provisions of Office of Management and Budget Circular A-128, "Audits of State and Local Governments. " Those standards and OMB Circular A-128 require that we plan and perform the audit to obtain reasonable assurance about whether the general purpose financial statements are free of material misstatement. - Compliance with laws, regulations, contracts, and grants applicable to the Board is the responsibility of the Board's management. As part of obtaining reasonable assurance about whether the general purpose financial statements are free of material misstatement, we performed tests of the Board's compliance with certain provisions of laws, regulations, contracts, and grants. However, our objective was not to provide an opinion on overall compliance with such provisions. The results of our tests indicate that, with respect to the items tested, the Board complied, in all material respects, with the provisions referred to in the preceding paragraph. With respect to items not tested, nothing came to our attention that n 1 n ha caused us to believe that the Board had not complied, in all material respects, with those provisions. We noted certain immaterial instances of noncompliance that we have reported to the management of the County, in a separate letter dated February 28, 1992. This report is intended for the information of the Board of County Commissioners, management and others within the Board, and officials of applicable federal and state agencies. This restriction is not intended to limit the distribution of this report, which is a matter of public record. , WA-- Kemp & Green, P.A. Certified Public Accountants February 28, 1992 K-7 [I (BLANK PAGE) I- KEMP £1 GREEN, P.A. Certified Public Accountants 1438 KENNEDY DRIVE P. O. BOX 1529 KEY WEST, FLORIDA 33041-1529 MEMBER OF AMERICAN INSTITUTE WM. O. KEMP, C.P.A. (3,05) 294-2581 AND FLORIDA INSTITUTE OF MARVA E. GREEN, C.P.A. FAX # (305) 294-4778 CERTIFIED PUBLIC ACCOUNTANTS INDEPENDENT AUDITORS' REPORT ON SUPPLEMENTAL SCHEDULES OF FEDERAL AND STATE FINANCIAL ASSISTANCE Mr. Danny L. Kolhage Clerk Ex Officio Board of County Commissioners Monroe County, Florida We have audited thegeneral purpose f'p p financial statements of the Board of County Commissioners of Monroe County, Florida (the "Board") as of and for the year ended September 30, 1991, and have issued our report thereon dated February 28, 1992. These general purpose financial statements are the responsibility of the Board's management. Our responsibility is to express an opinion on these general purpose financial statements based on our audit. We conducted our audit in accordance with generally accepted auditing standards and Government Auditing Standards, issued by the Comptroller General of the United States. Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the general purpose financial statements are free of material misstatement. An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the general purpose financial statements. An audit also includes assessing the accounting principles used and significant estimates made by management, as well as evaluating the overall general purpose financial statement presentation. We believe that our audit provides a reasonable basis for our opinion. Our audit was conducted for the purpose of forming an opinion on the general purpose financial statements of the Board taken as a whole. The accompanying Schedules of Federal and State Financial Assistance and HRS Matching Requirements for the year ended September 30, 1991, which are also the responsibility of the management of the Board, are presented for purposes of additional analysis and are not a required part of the general purpose financial statements. Such supplemental schedules have been subjected to the auditing procedures applied in our audit of the general purpose financial statements and, in our opinion, are fairly stated in all material respects when considered in relation to the general purpose financial statements taken as a whole. 97_2 \ PA Kemp & Green, P.A. Certified Public Accountants February 28, 1992 L-1 MONROE COUNTY,FLORIDA-BOARD OF COUNTY COMMISSIONERS SCHEDULE OF FEDERAL FINANCIAL ASSISTANCE FOR THE YEAR ENDED SEPTEMBER 30,1991 Federal Grantor/Pass-Through Grantor Federal Program Title CFDA Number Grant ID Number Department of Agriculture Direct Program: — Rural Community Fire Protection 10.662 -- Total Department - Department of Health and Human Services Passed through State Department of Health and Rehabilitative Services " and Dade&Monroe Counties Alliance for Aging: Transportation III-B 1990 13.633 KG950 Transportation III-B 1991 13.633 KG151 Nutrition C-I 1990 13.635 KG950 Nutrition C-I 1991 13.635 KG151 Nutrition C-lI 1990 13.635 KG950 Nutrition C-I1 1991 13.635 KG151 Homemakers III-D 1990 13.641 KG950 Homemakers III-D 1991 13.641 KG151 Information&Referral III-B 1990 13.633 KG950 Information&Referral III-B 1991 13.633 KG151 Passed through State Department of Community Affairs: Community Services Block Grant Grace Jones 13.792 91 SB-92-11-54-01-076 Total Department Department of Housing and Urban Development Direct Program: Housing Authority-HUD Grant 14.174 R86-HG-12-0236 Housing Authority-HUD Grant 14.174 R88-HG-12-0236 Housing Authority-HUD Grant 14.174 R89-HG-12-0236 Total Department Department of the Interior Direct Program: Traffic Enforcement Officer 1990 15.612 14-16-0004-90-912 Traffic Enforcement Officer 1991 15.612 14-16-0004-90-912 Key Deer Boulevard Right Of Way 15.611 14-16-0004-90-921 Total Department L-2 i I • Matching Contributions and Balances Cash Miscellaneous Balances October 1,1990 Receipts Revenues Expenditures Refunds September 30,1991 $ -- $ 1,500 $ 97,926 $ 99,426 $ -- $ - ---- 1,500 97,926 99,426 - - ------------ (15,835) 28,842 7,571 45,702 6,546 - -- 115.548 29,989 141,384 -- (4,153) (2,175) 31,281 18,353 51,508 301 - -- 87,494 49,346 132,312 -- (4,528) 1,535 30,893 15,094 43,618 834 - -- 90,770 34,914 118,744 -- (6,940) (528) 3,305 413 4,175 71 -- -- 10,453 1,403 11,197 -- (659) (4,009) 902 268 3,082 2.097 -- -- 11,143 1,500 11,859 -- (784) -- 2,064 -- 3,096 -- 1,032 (21,012) 412,695 158,851 566,677 9,849 (16,032) -- 46,033 -- 46,033 -- - (10,477) 9,490 -- 19,967 - -- - 27,156 -- 21,674 - (5,482) • (10,477) 82,679 -- 87,674 - (5,482) 47,775 -- 47,775 - -- - -- -- -- 40,000 -- 40,000 9,844 9,391 453 -- -- -- 57,619 9,391 48,228 40,000 -- 40,000 The accompanying notes are an integral part of this schedule. (Continued) L-3 11 MONROE COUNTY,FLORIDA—BOARD OF COUNTY COMMISSIONERS SCHEDULE OF FEDERAL FINANCIAL ASSISTANCE FOR THE YEAR ENDED SEPTEMBER 30,1991 Federal Grantor/Pass—Through Grantor Federal Program Title CFDA Number Grant ID Number Department of the Justice • Direct Program: Enhanced Pretrial Delivery Program 16.574 88—DD—CX—K007 Passed through Department of Community Affairs: Anti—Drug Abuse Administration 16.579 91—CJ-28-11-54-01-077 Anti—Drug Abuse Work Release 16.579 91—CJ-28-11-54-01-075 Anti—Drug Abuse Pretrial 16.579 91—CJ-28-11-54-01-076 Anti—Drug Abuse D.A.R.E. 16.579 91—CJ-28-11-54-01-074 Total Department Department of Labor Passed through National Council • on the Aging,Inc.: Senior Community Service Project 1990 17.235 99-9-0483-11-028-02-12 Senior Community Service Project 1991 17.235 99-0-0483-11-084-02-12 Senior Community Service Project 1991 17.235 99-1-0483-11-020-02-12 Passed through South Florida Employment&Training Consortium: JTPA Intake Title IIA 1989 17.250 2—PY'89-09-00 JTPA Intake Title IIA 1990 17.250 2—PY'90-08-00 JTPA Intake Title IIA 1991 17.250 2—PY'91-14-00 JTPA Liasion 1991 17.250 2—PY'90-34-00 JTPA Liasion 1992 17.250 2—PY'91-42-00 JTPA Title IIA 1989 17.250 2—PY'88-54-00 JTPA Title IIA 1990 17.250 2—PY'89-08-01 JTPA Title IIB 1990/SYETC 17.250 90—S-18-00 JTPA Title IIB 1991/SYETC 17.250 91-5-18-00 JTPA Title I/Older Workers Program 17.250 1—PY'89-15-00 JTPA Title IIA—Incentive Award 17.250 -- Total Department • Department of Transportation Direct Program: Key West AIP-02 Master Plan 20.106 3-12-0037-02 Key West AIP-03 Noise Study 20.106 3-12-0037-03 Key West AIP-04 Apron Expansion 20.106 3-12-0037-04 L Key West AIP-05 Terminal Restrooms 20.106 3-12-0037-05 Key West AIP-06 Beacon&Tower 20.106 3-12-0037-06 Key West AIP-06 Environmental Assessment 20.106 3-12-0037-06 Key West AIP-06 Stormwater Runoff 20.106 3-12-0037-06 Key West AIP-06 Federal Inspection Station 20.106 3-12-0037-06 Key West AIP-06 Terminal Renovations 20.106 3-12-0037-06 -- L-4 L_ f 1 Matching Contributions and Balances Cash Miscellaneous Balances - October 1,1990 Receipts Revenues Expenditures Refunds September 30,1991 - ` (2,539) 6,250 182 8,971 -- -- -- 11,955 5,313 21,253 -- - 3,985 - -- 13,067 52,267 - 39,200 - -- 14,127 10,325 41,299 -- 16,847 -- 37,965 -- 56,853 -- 18,888 (2,539) 70,297 28,887 180,643 -- 78,920 12,177 12,177 -- - - - 30,278 176,288 -- 146,010 - - - 21,834 -- 50,677 -- 28,843 3,111 3,111 -- -- -- - 9,726 40,358 -- 30,632 -- -- -- 9,334 -- 12,137 -- 2,803 li 7,165 25,627 -- 18,462 -- - -- -- -- 3,167 -- 3,167 (1,271) -- -- 988 -- (283) (2,765) -- -- 1,199 -- (1,566) 1,565 1,565 -- -- -- -- - 18,567 841 19,408 -- - (1,042) -- -- -- -- (1,042) (917) -- -- 914 -- (3) 58,027 308,861 841 283,594 -- 31,919 20,351 - -- - -- 20,351 15,627 -- -- -- -- 15,627 43,480 43,480 850 8,498 - 7,648 - -- 678 6,778 -- 6,100 - -- 215 2,153 -- 1,938 - -- 10,022 100,220 -- 90,198 __` -- -- 11,953 119,530 -- 107,577 -- -- 2,900 11,601 ---. -1 -- -- 9,100 36,400 -- 27,300 1 The accompanying notes are an integral part of this schedule. (Continued) L-5 iJ MONROE COUNTY,FLORIDA-BOARD OF COUNTY COMMISSIONERS SCHEDULE OF FEDERAL FINANCIAL ASSISTANCE FOR THE YEAR ENDED SEPTEMBER 30,1991 Federal Grantor/Pass-Through Grantor Federal Program Title CFDA Number Grant ID Number Department of Transportation Direct Program: Key West AIP-06 Sewage Treatment Plant 20.106 3-12-0037-06 Marathon AIP-06 Noise Study 20.106 3-12-0044-06 Marathon AIP-07 Beacon&Tower 20.106 3-12-0044-07 Marathon AIP-07 East Apron 20.106 3-12-0044-07 Marathon AIP-07 West Apron 20.106 3-12-0044-07 Marathon AIP-07 Safety Overrun 20.106 3-12-0044-07 Marathon AIP-08 Sewage Treatment Plant 20.106 3-12-0044-08 Marathon AIP-08 Aircraft Apron&Lighting 20.106 3-12-0044-08 Marathon AIP-08 Stormwater Runoff Study 20.106 3-12-0044-08 Marathon AIP-08 Terminal Phase 20.106 3-12-0044-08 Marathon AIP-08 New Passenger Terminal Complex 20.106 3-12-0044-08 Total Department Federal Emergency Management Agency Passed through State Department of Community Affairs: Civil Defense Emergency Management 1990 83.503 90-EM-52-11-54-10-038 Civil Defense Emergency Management 1991 83.503 91-EM-48-11-54-10-039 Radiological Emergency Preparedness 1990 83.505 90-PP-41-11-54-10-002 Radiological Emergency Preparedness 1991 83.505 91-EP-55-11-54-10-002 Total Department Total Federal Financial Assistance L-6 —, • Matching Contributions and Balances Cash Miscellaneous Balances October 1,1990 Receipts Revenues Expenditures Refunds September 30,1991 • • -- -- 1,967 7,868 -- 5,901 24,844 -- -- -- -- 24,844 63,262 63,262 775 7,754 -- 6,979 341 341 4,570 22,419 -- 17,849 I - 142,833 174,697 37,363 74,435 -- 5,208 - -- 690 37,435 -- 36,745 -- -- 728 2,912 -- 2,184 -- -- 1,941 19,412 -- 17,471 1 -- -- 10,629 106,289 -- 95,660 -- -- 38,628 154,513 -- 115,885 -- -- 2,040 20,403 - 18,363 310,738 281,780 135,049 738,620 - 632,529 24,926 24,926 -- -- -- - -- 17,790 23,721 47,441 -- 5,930 (13,878) -- -- -- 13,878 - -- 108,089 -- 63,854 - (44,235) ------------ ------------- 11,048 150,805 23,721 111,295 13,878 (38,305) $ 403,404 $ 1,318,008 $ 493,503 $ • 2,107,929 $ 23,727 $ 723,549 The accompanying notes are an integral part of this schedule. L_7 --- MONROE COUNTY,FLORIDA—BOARD OF COUNTY COMMISSIONERS SCHEDULE OF STATE FINANCIAL ASSISTANCE FOR THE YEAR ENDED SEPTEMBER 30,1991 Federal Grantor/Pass—Through Grantor Program Title Grant ID Number Florida Department of Health and Rehabilitative Services • Direct Program: Community Care for Disabled Adults 1991 KG-099 Community Care for Disabled Adults 1992 KG-147 Emergency Medical Service Trust-1988 LC-855 -- EMS County Award 1988 LCNDJ EMS Matching Grant 1989 LPN33 EMS Matching Grant 1990 LP198 EMS Matching Grant 1990 LP200' EMS Matching Grant 1991 M0130 EMS Matching Grant 1991 M0131 EMS Matching Grant 1992 M1166 EMS Matching Grant 1992 M1167 EMS Matching Grant 1992 M1168 EMS County Award 1991 LP363 Shared County&State Health Care Program -- Pass through Dade&Monroe Counties Alliance for Aging: Community Care for Elderly 1991 KG951 E Community Care for Elderly 1992 KG151 E Community Care for Elderly Diversion Program 1991 KG951 D Community Care for Elderly Diversion Program 1992 KG151 D Total Department Florida Department of Law Enforcement Direct Program: State Crime Lab -- Total Department Florida Department of Community Affairs Direct Program: Clerk of Circuit Court—CJIS Maintenance -- Sheriff DUI Task Force 90HS-13-11-54-01-023• Hazardous Marterials Emergency Plan 91EP-72-11-54-22-044 Land Development Regulation Assistance Program 91—LP-36-11-54-01-061 Total Department L-8 Matching Contributions and Balances Cash Miscellaneous Balances October 1,1990 Receipts Revenues Expenditures Refunds September 30,1991 • $ 29,937 $ 127,243 $ 10,572 $ 107,878 $ - $ - -- 7,467 2,741 31,759 -- 21,551 (571) -- -- -- -- (571) (735) -- -- 735 -- -- (4,707) -- -- 200 4,507 -- (45,600) -- 52,851 98,451 -- -- (35,739) -- 35,164 70,328 ' 575 -- (61,000) -- 56,709 113,418 -- (4,291) (5,540) -- 5,311 10,622 -- (229) - 110,988 -- -- -- (110,988) -- 16,308 -- -- -- (16,308) -- 41,023 -- -- -- (41,023) -- 96,017 -- -- -- (96,017) 26,300 29,965 1,973 5,638 -- -- 40,625 463,437 41,738 458,643 5,907 -- -- 93,171 28,464 151,279 -- 29,644 -- 5,742 - 1,074 10,738 -- 3,922 -- 9,544 1,591 9,097 -- (2,038) (57,030) 1,000,905 238,188 1,068,786 10,989 (216,348) -------------- -- 58,837 -- 58,837 -- - 1 - 58,837 -- 58,837 - - -- 5,120 -- 5,590 -- 470 -- 888 -- 888 -- -- 1--] -- 3,016 -- 1,830 -- (1,186) I -- -- -- 20,689 -- 20,689 -- 9,024 -- 28,997 -- 19,973 The accompanying notes are an integral part of this schedule. (Continued) L-9 MONROE COUNTY,FLORIDA-BOARD OF COUNTY COMMISSIONERS SCHEDULE OF STATE FINANCIAL ASSISTANCE-CONTINUED FOR THE YEAR ENDED SEPTEMBER 30,1991 Federal Grantor/Pass-Through Grantor Program Title Grant ID Number Department of Natural Resources Direct Program: Various Waterway Routes C6358 Ramrod Entrance C6690 Windley Key C6944 Derelict Vessel Removal Phase II C6880 Derelict Vessel Removal Phase I C6149 Boating Improvement Program C7443 Caloosa Cove C6530 Total Department Florida Department of State Direct Program: Community Information Referral Centers DLIS-89-I-11-F State Aid to Libraries 91-ST-29 Disadvantaged-Talewagon III DLIS-90-I-03-I Pigeon Key Restoration Project -- Total Department Florida Department of Environmental Regulation Direct Program: Recycling&Education Grant#1 RE89-42 Recycling&Education Grant#2 RE90-42 Recycling&Education Grant#3 RE91-42 Waste Tire Solid Waste#1 WT90-41 Waste Tire Solid Waste#2 WT91-41 Total Department Florida Department of Transporation Direct Program: Key West AIP-02 Master Plan 6826709 Key West AIP-03 Noise Study 6826653 Key West AIP-04 Apron Expansion 6826654 Key West AIP-05 Terminal Restrooms 6826659 Key West AIP-06 Parking 6826695 Key West AIP-06 Beacon&Tower 6826694 Key West AIP-06 Environmental Assessment Plan 6826657 Key West AIP-06 Stormwater Runoff Study 6826668 • Key West AIP-06 Federal Inspection Station 6826679 Key West AIP-06 Terminal Renovations 6826662 Key West AIP-06 Sewage Treatment Plant 6826642 Marathon Safety Fence&Gates 6826913 L-10 Matching Contributions and Balances Cash Miscellaneous Balances October 1,1990 Receipts Revenues Expenditures Refunds September 30,1991 1,529 1,529 -- -- -- -- -- 7,819 -- 7,819 -- -- -- 3,098 -- 3,101 -- 3 -- -- -- 23,102 -- 23,102 -- 59,881 -- 59,881 -- - -- -- -- 3,250 -- 3,250 -- -- 3,234 9,702 -- 6,468 1,529 72,327 3,234 106,855 -- 32,823 ------------ • (316) -- - - 316 - -- 101,198 -- 101,198 - -- (36,399) 18,333 -- 54,732 - -- -- -- - 15,000 30,000 -- 15,000 (36,715) 119,531 15,000 185,930 316 15,000 (54) -- (54) -- -- -- 117,469 171,198 -- 51,627 2,102 -- -- 183,884 21,306 205,?90 -- -- 23,842 23,842 -- -- -- - -- 29,213 -- 29,213 -- -- 141,257 408,137 21,252 286,030 2,102 -- 3,437 -- -- -- -- 3,437 47 -- -- -- -- 47 89,246 89,721 425 1,325 -- 425 - -- 339 678 -- 339 1 1 34,713 - 17,185 34,370 - 51,898 -- -- 107 215 - 108 -- -- 5,011 10,022 -- 5,011 -- -- 5,976 11,953 - 5,977 ' -- -- 1,450 2,900 -- 1,450 -- -- 4,550 9,100 -- 4,550 -- -- 983 1,967 -- 984 - -- 681 (681) -- -- -- The accompanying notes are an integral part of this schedule. (Continued) L-11 r MONROE COUNTY,FLORIDA-BOARD OF COUNTY COMMISSIONERS j SCHEDULE OF STATE FINANCIAL ASSISTANCE-CONTINUED FOR THE YEAR ENDED SEPTEMBER 30,1991 Federal Grantor/Pass-Through Grantor Program Title Grant ID Number Florida Department of Transporation Direct Program: Marathon AIP-04 Master Plan 6596606 Marathon AIP-06 Noise Study 6826652 Marathon AIP-07 Beacon&Tower 6826692 Marathon AIP-07 East Apron 6826639 Marathon AIP-07 West Apron 6826691 Marathon AIP-07 Safety Overrun 6826650 Marathon-Development of Regional Impact 6826670 Marathon AIP-08 Sewage Treatment Plant 6826700 Marathon AIP-08 Stormwater Runoff Study 6826666 Marathon AIP-08 Terminal Phase 6826631 Marathon AIP-08 New Passenger Terminal Complex 6826747 ' Marathon Airport Parking Lot 6826703 Marathon AIP-08 Aircraft&Apron Lighting 6826717 - Total Department Clean Florida Commission Direct Program: Litter Grant -- Total Department Total State Financial Assistance -I I L-12 L �I 1 Matching Contributions and Balances Cash Miscellaneous Balances II October 1,1990 Receipts Revenues Expenditures Refunds September 30,1991 194 -- -- -- -- 194 271 -- -- - -- 271 3,166 3,166 775 775 -- - 107 -- 2,349 2,242 -- - 28,758 32,480 3,721 7,443 -- -- 7,500 -- 690 690 -- 7,500 -- -- 86,520 173,040 -- 86,520 -- -- 364 728 -- 364 -- -- 5,314 10,629 -� 5,315 -- -- 19,314 38,628 -- 19,314 -- -- 1,020 2,040 -- 1,020 -- -- 6,845 13,691 -- 6,846 -- -- 970 1,941 -- 971 167,439 126,048 163,227 324,377 - 202,541 -- 5,000 4,983 9,965 - (18) --------- --------- -- 5,000 4,983 9,965 -- (18) $ 216,480 $ 1,799,809 $ 445,884 $ 2,069,777 $ 13,407 $ 53,971 The accompanying notes are an integral part of this schedule. L-13 (BLANK PAGE) I_i MONROE COUNTY, FLORIDA BOARD OF COUNTY COMMISSIONERS NOTES TO SCHEDULES OF FEDERAL AND STATE FINANCIAL ASSISTANCE SEPTEMBER 30, 1991 NOTE 1 - SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES The accounting policies and the presentation of the Single Audit Report of the Board of County Commissioners of Monroe County, Florida (the "Board") have been designed to conform to generally accepted accounting principles as applicable to governmental units, including the reporting and compliance requirements of the Single Audit Act of 1984. and Office of Management and Budget Circular A-128, "Audits of State and Local Governments" (A-128) . Reporting Entity - The Single Audit Act of. 1984 and A-128 set forth the audit and reporting requirements for federal financial assistance. The Board has included schedules of both federal and state financial assistance in the Single Audit section. Financial assistance received directly from the State of Florida is included to satisfy the audit requirements of the State of Florida grantor agencies. Basis of Accounting - Basis of accounting refers to when revenues and expenditures or expenses are recognized in the accounts and reported in the financial statements. Basis of accounting relates to the timing of the measurements made, regardless of the measurement focus applied. The modified accrual basis of accounting is followed in the Schedules of Federal and State Financial Assistance. Under the modified accrual basis of accounting, revenues are recognized in the accounting period in which they become both measurable and available to finance expenditures of the current period. Available means collectible within the current period or soon enough thereafter to be used to pay liabilities of the current period. Expenditures are recorded when the related liability is incurred. In applying the susceptible-to-accrual concept to intergovernmental revenues, the legal and contractual requirements of the numerous individual programs are used as guidance. There are, however, essentially two types of these revenues. In one, monies must be expended on the specific purpose or project before any amounts will be paid to the Board; therefore, revenues are recognized based upon the expenditures recorded. In the other, monies are virtually unrestricted as to purpose of expenditure and substantially irrevocable; i .e. , revocable only for failure to comply with prescribed compliance requirements, such as with equal employment opportunity. These resources are reflected as revenues at the time of receipt or earlier if they meet the availability criteria. • NOTE 2 - CONTINGENCIES Grant monies received and disbursed by the Board are for specific purposes and are subject to review by the grantor agencies. Such audits may result in requests for reimbursement due to disallowed expenditures. Based upon prior experience, the Board does not believe that such disallowances, if any, would have a material effect on the financial position of the Board. As of February 28, 1992 there were no material questioned or disallowed costs as a result of grant audits in process or completed. L-14 MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS J SCHEDULE OF HRS MATCHING REQUIREMENTS FOR THE YEAR ENDED SEPTEMBER 30, 1991 91 SB-92-11 Contract Number KG151 KG950 54-01-076 KG099 KG147 Total Reimbursable Expenses $ 415,496 $ 148,085 $ 3,096 $ 107,878 $ 31,759 Amount Received or Re- ceivable Requiring Match 315,408 83,839 3,096 97,306 29,018 Match % Required 16.68 15.93 20.00 10.00 10.00 Amount of Match Required 63,142 15,886 774 10,812 3,224 In Kind Match Provided -- -- (774) -- -- Total Funding Required 378,550 99,725 3,096 108,118 32,242 Excess Funding (Liabil- ity) For Year Ended September 30, 1991 36,946 48,360 -- (240) (483) Excess Funding (Liabil- ity) September 30, 1990 ** -- 15,842 -- 240 -- Excess Funding (Liabil- ity) September 30, 1991 $ 36,946 $ 64,202 $ -- $ -- $ (483) * Grant funds were received in advance. The related expenditures have not been incurred j to date. ** Grant terms do not coincide with the Board's fiscal year. Accordingly, those grants beginning in the prior fiscal year have an excess funding/liability presented as of September 30, 1990. L-15 I�y • LC855 LCNDJ LPN33 LP198 LP200 M0130 M0131 . • $ -- $ 735 $ 200 .$ 98,451 $ 70,328 $ 113,418 $ 10,622 -- -- (4,507) -- (575) -- -- -, -- -- 50.00 -- 50.00 -- -- -- -- (4,507) -- (575) -- -- -- -- (9,014) -- (1,150) -- -- -- 735 9,214 9,8,451 71,478 113,418 10,622 (571) (735) •(896) (91,20,0) (71,478) (122,000) (11,080) h� $ (571) $ -- $ 8,318 $ 7,251 $ -- $ (8,582) $ (458) L-16 _ MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS SCHEDULE OF HRS MATCHING REQUIREMENTS (Continued) FOR THE YEAR ENDED SEPTEMBER 30, 1991 Contract Number M1166 M1167 M1168 LP363 KG951E Total Reimbursable ' Expenses $ -- $ -- $ -- $ -- $ 458,643 Amount Received or Re- ceivable Requiring Match 110,988 16,308 41,023 96,017 416,905 1 Match % Required 50.00 50.00 50.00 50.00 10.00 Amount of Match Required 110,988 16,308 41,023 96,017 46,323 In Kind Match Provided -- -- -- -- -- Total Funding Required 221,976 32,616 82,046 192,034 463,228 Excess Funding (Liabil- ity) For Year Ended September 30, 1991 (221,976) (32,616) (82,046) (192,034) (4,585) Excess Funding (Liabil- ity) September 30, 1990 ** -- -- -- -- 55,068 Excess Funding (Liabil- ity) September 30, 1991 $ (221,976) $ (32,616) $ (82,046) $ (192,034) $ 50,483 * * * * * Grant funds were received in advance. The related expenditures have not been incurred to date. ** Grant terms do not coincide with the Board's fiscal year. Accordingly, those grants beginning in the prior fiscal year have an excess funding/liability presented as of September 30, 1990. L-17 II ! 1 1 SHARED KG151E KG951D KG151D • HEALTH $ 151,279 $ 10,738 $ 9,097 $ 5,638 122,815 9,664 9,544 3,665 10.00 10.00 10.00 35.00 13,646 1,074 1,061 -1,973 136,461 10,738 10,605 5,638 II If 14,818 -- (1,508) -- $ 14,818 $ -- $ (1,508) $ -- 1 L-18 P (BLANK PAGE) it KEMP GREEN, P.A. Certified Public Accountants 1438 KENNEDY DRIVE P. O. BOX 1529 KEY WEST, FLORIDA 33041-1529 MEMBER OF AMERICAN INSTITUTE WM. O. KEMP, C.P.A. (305) 294-2581 AND FLORIDA INSTITUTE OF MARVA E. GREEN, C.P.A. FAX # (305) 294-4778 CERTIFIED PUBLIC ACCOUNTANTS INDEPENDENT AUDITORS' REPORT ON COMPLIANCE WITH THE GENERAL REQUIREMENTS APPLICABLE TO MAJOR AND NONMAJOR FEDERAL FINANCIAL ASSISTANCE PROGRAMS Mr. Danny L. Kolhage Clerk Ex Officio Board of County Commissioners Monroe County, Florida We have applied procedures to test the Board of County Commissioners of Monroe County, Florida's (the "Board" compliance' o liance� with the following requirements ) p q applicable to each of its major federal financial assistance programs, which are identified in the schedule of federal financial assistance, for the year ended September 30, 1991: . Political Activity . Davis-Bacon Act . Civil Rights . Cash Management . Federal financial reports Our procedures were limited to the applicable procedures described in Office of Management and Budget's Compliance Supplement for Single Audits of State and Local Governments (revised 1985) . Our procedures were substantially less in scope than an audit, the objective of which is the expression of an opinion on the Board's compliance with the requirements listed in the preceding paragraph. Accordingly, we do not express such an opinion. With respect to the items tested, the results of those procedures disclosed no material instances of noncompliance with the requirements listed in the first paragraph of this report. With respect to items not tested, nothing came to our attention that caused us to believe that the Board had not complied, in all material respects, with those requirements. This report is intended solely for th.e information of the Board of County Commissioners, management and others within the County, and officials of applicable federal and state agencies. This restriction is not intended to limit the distribution of this report, which is a matter of public record. Vezt-,--t)F Kemp & Green, P.A. Certified Public Accountants February 28, 1992 L-19 KEMP GREEN, P.A. Certified Public Accountants 1438 KENNEDY DRIVE P. O. BOX 1529 KEY WEST, FLORIDA 33041-1529 MEMBER OF AMERICAN INSTITUTE WM. O. KEMP, C.P.A. (305) 294-2581 AND FLORIDA INSTITUTE OF MARVA E. GREEN, C.P.A. FAX # (305) 294-4778 CERTIFIED PUBLIC ACCOUNTANTS INDEPENDENT AUDITORS' REPORT ON COMPLIANCE WITH SPECIFIC REQUIREMENTS APPLICABLE TO MAJOR FEDERAL FINANCIAL ASSISTANCE PROGRAMS Mr. Danny L. Kolhage Clerk Ex Officio 1 Board of County Commissioners Monroe County, Florida We have audited the Board of County Commissioners of Monroe County, Florida's (the "Board") compliance with the requirements governing types of services -- allowed or unallowed, eligibility, matching, level of effort or earmarking, reporting, claims for advances and reimbursements, and amounts claimed or used for matching that are applicable to each of its major federal financial assistance programs, which are identified in the Schedule of Federal Financial Assistance, for the year ended September 30, 1991. The management of the Board is responsible for the Board's compliance with those requirements. Our responsibility is to express an opinion on compliance with those requirements based on our audit. We conducted our audit in accordance with generally accepted auditing standards, Government Auditing Standards, issued by the Comptroller General of the United States, and OMB Circular A-128, "Audits of State and Local Governments." Those standards and. OMB Circular A-128 require that we plan and perform the audit to obtain reasonable assurance about whether material noncompliance with the requirements referred to above occurred. An audit includes examining, on a test basis, evidence about the Board's compliance with those requirements. We believe that our audit provides a reasonable basis for our opinion. In our opinion, the Board complied, in all material respects, with the requirements governing types of services allowed or unallowed; eligibility; matching, level of effort, or earmarking; reporting; claims for advances and reimbursements; and amounts claimed or used for matching that are applicable to each of its major federal financial assistance programs for the year ended September 30, 1991. This report is intended solely for the information of the Board of County Commissioners, management and others within the County, and officials of applicable federal and state agencies. This restriction is not intended to limit the distribution of this report, which is a matter of public record. 4.*„...„ --) mil Kemp & Green, P.A. Certified Public Accountants February 28, 1992 L-20 --- KEMP GREEN, P.A. A Certified Public Accountants 1438 KENNEDY DRIVE P. O. BOX T529 KEY WEST, FLORIDA 33041-1529 MEMBER OF AMERICAN INSTITUTE WM. O. KEMP, C.P.A. (305) 294-2581 AND FLORIDA INSTITUTE OF MARVA E. GREEN, C.P.A. FAX # (305) 294-4778 CERTIFIED PUBLIC ACCOUNTANTS INDEPENDENT AUDITORS' REPORT ON COMPLIANCE WITH SPECIFIC REQUIREMENTS APPLICABLE TO NONMAJOR FEDERAL FINANCIAL ASSISTANCE PROGRAM TRANSACTIONS Mr. Danny L. Kolhage Clerk Ex Officio Board of County Commissioners Monroe County, Florida connection withthe audit In nn 1 n of the general purpose financial statements of the Board of County Commissioners of Monroe County, Florida, (the "Board") and with our study and evaluation of the Board's internal control systems used to administer federal financial assistance programs, as required by Office of Management and Budget Circular A-128, "Audits of State and Local Governments," we selected certain transactions applicable to certain nonmajor federal financial assistance programs for the year ended September 30, 1991. As required by OMB Circular A-128, we have performed auditing procedures to test compliance with the requirements governing- types of services allowed or unallowed; eligibility; matching; level of effort or earmarking; reporting; claims for advances and reimbursements, and amounts claimed or used for matching that are applicable to those transactions. Our procedures were substantially less in scope than an audit, the objective of which is the expression of an opinion on the Board's compliance with these requirements. Accordingly, we do not express such an opinion. With respect to the items tested, the results of those procedures disclosed no material instances of noncompliance with the requirements listed in the preceding paragraph. With respect to items not tested, nothing came to- our attention- that caused us to believe that the Board had not complied, in all material respects, with those requirements. This report is intended for the information of the Board of County Commissioners, management and others within the County, and officials of applicable federal and state agencies. This restriction is not intended to limit the distribution of this report, which is a matter of public record. VA,Lpf Kemp & Green, P.A. Certified. Public Accountants February 28, 1992 L-21 KEMP GREEN, P.A. Certified Public Accountants 1438 KENNEDY DR►VE P. O. BOX 1529 KEY WEST, FLORIDA 33041-1529 MEMBER OF AMERICAN INSTITUTE -- WM. O. KEMP, C.P.A. (305) 294-2581 AND FLORIDA INSTITUTE OF MARVA E. GREEN, C.P.A. FAX # (305) 294-4778 CERTIFIED PUBLIC ACCOUNTANTS INDEPENDENT AUDITORS' REPORT ON THE INTERNAL CONTROL STRUCTURE USED IN ADMINISTERING FEDERAL FINANCIAL ASSISTANCE PROGRAMS Mr. Danny L. Kolhage Clerk Ex Officio Board of County Commissioners Monroe County, Florida We have audited the general purpose financial statements of the Board of County COmmissioners of Monroe County, Florida (the "Board") for the year ended September 30, 1991 and have issued our report thereon dated February 28, 1992. We have also audited the Board's compliance with requirements applicable to major federal financial assistance programs and have issued our report thereon dated February 28, 1992. We conducted our audits in accordance with generally accepted auditing standards; Government. Auditing Standards, issued by the Comptroller General of the United L-° States; and Office of Management and Budget (OMB) Circular A-128, "Audits of State and Local Governments." Those standards and OMB Circular A-128 require that we plan and preform the audit to obtain reasonable assurance about whether the general purpose financial statements are free of material misstatement and about whether the Board complied with laws and regulations, noncompliance with which would be material to a major federal financial assistance program. In planning and preforming our audits for the year ended September 30, 1991, we considered the Board's internal control structure in order to determine our auditing procedures for the purpose of expressing our opinions on the Board's general purpose financial statements and on its compliance with requirements applicable to major programs and not to provide assurance on the internal control structure. This report addresses our consideration of internal control structure policies and procedures relevant to compliance with requirements applicable to federal financial assistance programs. We have addressed policies and procedures relevant to our audit of the general purpose financial statements in a separate report dated February 28, 1992. The management of the Board is responsible for establishing and maintaining an internal control structure. In fulfilling this responsibility, estimates and judgments by management are required to assess the expected benefits and related costs of internal control structure policies and procedures. The objectives of an internal control structure are to provide management with reasonable, but not absolute, assurance that assets are safeguarded against loss from unauthorized use or disposition, that transactions - are executed in accordance with management's authorization and recorded properly to permit the preparation of general purpose _financial statements in accordance with generally accepted accounting principles, and that federal financial assistance programs are managed in compliance with applicable laws and regulations. Because of inherent limitations in an internal control structure, errors, irregularities, or instances of noncompliance maynevertheless occur and not be detecte d. Also, 'projection n of any evaluation of the structure to future periods p d 1 s subject to the L-22 risk that procedures may become inadequate because of changes in conditions or that the effectiveness of the design and operation of policies and procedures may deteriorate. For the purpose of this report, we have classified the significant internal control structure policies and procedures used in administering federal financial assistance programs in the following categories: Cycles of the Entity's Activity . Treasury/Financing ▪ Revenues/Receipts . Purchases/Disbursements . External Financial Reporting Controls Used in Administering Individual Federal Financial Assistance Programs General Requirements . Political Activity . Civil Rights . Cash Management . Federal Financial Reports . Allowable Costs/Cost Principles . Drug-free Work Place Act . Administrative Requirements Specific Requirements . Types of Services . Eligibility . Matching Level of Effort . Reporting . Special Requirements, if any For all of the internal control structure categories listed above, we obtained an understanding of the design of relevant policies and procedures and determined whether they have been placed in operation, and we assessed control risk. During the year ended September 30, 1991, the Board expended 52 percent of its total federal financial assistance under major federal financial assistance programs and the following nonmajor federal financial assistance programs - Nutrition. We performed tests of controls, as required by OMB Circular A-128, to evaluate the effectiveness of the design and operation of internal control structure policies and procedures that we considered relevant to preventing or detecting material noncompliance with specific requirements, general requirements, and requirements governing claims for advances and reimbursements and amounts claimed or used for matching that are applicable to each of the Board's major federal financial assistance programs, which are identified in the accompanying schedule of federal financial assistance, and the aforementioned nonmajor program. Our procedures were less in scope than would be necessary to render an opinion on these internal control structure policies p c and procedures. Accordingly, we do not express such an opinion. L-23 Our consideration of the internal control structure would not necessarily disclose all matters in the internal control structure that might be a material weakness. A material weakness is a reportable condition in which the design or operation of one or more of the internal control structure elements does not reduce to a relatively low level the. risk that noncompliance with laws and regulations that would be material to a federal financial assistance program may occur and not be detected within a timely period by employees in the normal course of performing their assigned functions. However, we noted no matters involving the internal control structure and its operation that we consider to be material weaknesses as defined above. We also noted other matters involving the internal control structure and its operation that we have reported to the management of the Board in a separate letter dated February 28, 1992. L This report is intended for the information of the Board of County Commissioners, management, and officials of applicable federal and state agencies. This restriction is not intended to limit the distribution of this report, which is a matter of public record. 16DA.A.A.? G/t_e_e".— Kemp & Green, P.A. Certified Public Accountants February 28, 1992 L-24 I S MONROE COUNTY, FLORIDA BOARD OF COUNTY COMMISSIONERS SCHEDULE OF FINDINGS AND QUESTIONED COSTS FOR THE YEAR ENDED SEPTEMBER 30, 1991 Questioned Program Finding/Non Compliance Costs All prior year findings and questioned costs were resolved with the exception of the following: Airport Improvement Program - Federal 1. Grant Nos. 3-12-0037-05 None of the three major contracts selected - 3-12-0044-07 contained provisions requiring compliance with the Clean Air Act, the Clean Water Act or Environmental Protection Agency regulations, as required for contracts over $10,000. Nutrition - Federal 1. Grant Nos. KG851 The major contract with the provider - KG950 of meals does not contain provisions requiring compliance with the Clean Air Act, the Clean Water Act or Environmental Protection Agency regulations, as required for contracts over $10,000. Solid Waste Grant - State 1. Grant No. RE 90-42 Costs of $15 for equipment maintenance and $ 1,683 $1,668 for services rendered in connection with the hauling of bales to a recycler appear to be improperly charged to this grant. The provisions of the grant clearly state that funds shall not be used to duplicate existing recycling programs. It appears that the hauling costs would more appropriately be charged to the Board's existing recycling program. The equipment maintenance was charged to the grant as a capital cost, which does not appear reasonable in terms of the amount and its description. Current Year Finding General Federal Requirements - Drug Free Workplace The Board has developed a drug free workplace policy which was distributed to all employees per Board staff. New hires have documented their knowledge of the policy. However, there is no documentation that employees hired prior to the time the policy was enacted were notified of the new policy. L-25