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Fiscal Year 1992 f 11 MONROE COUNTY, FLORIDA BOARD OF COUNTY COMMISSIONERS FINANCIAL STATEMENTS SEPTEMBER 30, 1992 • Photography Courtesy of the Monroe County Tourist Development Council Photographer: George Contorakes '� i CONTENTS Page INTRODUCTORY SECTION Table of Contents A1-4 List of Principal Officers A5 Organizational Chart A6 FINANCIAL SECTION Independent Auditors' Report B1 COMBINED FINANCIAL STATEMENTS GENERAL PURPOSE FINANCIAL STATEMENTS: Combined Balance Sheet - All Fund Types and Account Groups C1-4 Combined Statement of Revenues, Expenditures and Changes in Fund Balances - All Governmental Fund Types and Expendable Trust Funds C5-6 Combined Statement of Revenues, Expenditures and Changes in Fund Balances - Budget and Actual - All Governmental Fund Types and Expendable Trust Funds C7-10 Combined Statement of Revenues, Expenses and Changes in Fund Equity - All Proprietary Fund Types C11 Combined Statement of Cash Flows - All Proprietary Fund Types C12-13 Notes to the Financial Statements C14-37 COMBINING, INDIVIDUAL FUND AND ACCOUNT GROUP FINANCIAL STATEMENTS AND SCHEDULES GOVERNMENTAL FUND TYPES: General Fund Statement of Revenues, Expenditures and Changes in Fund Balance - Budget and Actual D1-6 Special Revenue Funds Combining Balance Sheet E1-7 Combining Statement of Revenues, Expenditures and Changes in Fund Balance E8-14 Statements of Revenues, Expenditures and Changes in Fund Balance - Budget and Actual : Fine and Forfeiture E15 Road and Bridge E16 Law Library E17 Tourist Development, Two Cent, District One E18 Tourist Development, Two Cent, District Two E19 Tourist Development, Two Cent, District Three E20 Tourist Development, Two Cent, District Four E21 Tourist Development, Two Cent, District Five E22 Tourist Development, Two Cent, Administrative and Promotion E23 A-1 r L CONTENTS (Continued) Page Tourist Development, Three Cent, District One E24 Tourist Development, Three Cent, District Two E25 Tourist Development, Three Cent, District Three E26 Tourist Development, Three Cent, District Four E27 Tourist Development, Three Cent, District Five E28 Fire and Ambulance, District #1, Lower and Middle Keys E29 Fire and Ambulance, District #5, Tavernier E30 Fire and Ambulance, District #6, Key Largo E31 Translator System Service District E32-33 Special Road District - Venetian Drive E34 Unincorporated Area Service District - Planning, Building and Zoning E35-36 Unincorporated Area Service District - Parks and Recreation E37 Impact Fees - Roadways E38 Impact Fees - Parks and Recreation E39 Impact Fees - Libraries E40 Impact Fees - Solid Waste E41 Impact Fees - Police Facilities E42 Upper Keys Health Care Special Taxing District E43 Debt Service Funds Combining Balance Sheet Fl Combining Statement of Revenues, Expenditures and Changes in Fund Balances F2 Combining Statement of Revenues, Expenditures and Changes in Fund Balances - Budget and Actual F3-5 Capital Project Funds Combining Balance Sheet G1-2 Combining Statement of Revenues, Expenditures and Changes in Fund Balances G3-4 Combining Statement of Revenues, Expenditures and Changes in Fund Balances - Budget and Actual G5-8 PROPRIETARY FUND TYPES: Enterprise Funds Combining Balance Sheet H1-2 Combining Statement of Revenues, Expenses and Changes in Fund Equity H3 Combining Statement of Cash Flows H4-5 Schedule of Expenditures - Budget and Actual : Municipal Service District-Waste H6 Card Sound Bridge H7 Internal Service Funds Combining Balance Sheet H8 A-2 CONTENTS (Continued) Page, Combining Statement of Revenues, Expenses and Changes in Fund Equity H9 Combining Statement of Cash Flows H10-11 Schedule of Expenditures - Budget and Actual Workers' Compensation Fund H12 Group Insurance Fund H13 Risk Management Fund H14 FIDUCIARY FUND AND ACCOUNT GROUPS: Trust and Agency Funds Combining Balance Sheet I1-2 Combining Statement of Revenues, Expenditures and Changes in Fund Balances - Expendable Trust Funds I3-4 Combining Statement of Changes in Assets and Liabilities - Agency Funds I5 Statements of Revenues, Expenditures and Changes in Fund Balance - Budget and Actual : Law Enforcement Trust I6 Drug Abuse Trust 17 General Fixed Assets Account Group Schedule of General Fixed Assets by Source J1 Schedule of General Fixed Assets by Function and Activity J2-3 Schedule of Changes in General Fixed Assets by Function and Activity J4-5 Long-Term Debt Account Group Schedule of Changes in General Long-Term Debt J6 OTHER REPORTS Report on Internal Control Structure Based on an Audit of the Financial Statements and Management Comments K1-5 Report on Compliance with Based on an Audit of the General Purpose Financial Statements K6 SINGLE AUDIT/GRANTS COMPLIANCE SCHEDULES Independent Auditors' Report on Supplemental Schedules of Federal and State Financial Assistance and Schedule of HRS Matching Requirements L1 Schedule of Federal Financial Assistance L2-7 Schedule of State Financial Assistance L8-13 Notes to Schedule of Federal and State Financial Assistance L14-15 Schedule of HRS Matching Requirements L16-22 Independent Auditors' Report on Compliance with the General Requirements Applicable to Federal Financial Assistance L23-24 it A-3 CONTENTS (Continued) Page Independent Auditors' Report on Compliance with Specific Requirements Applicable to Major Federal Financial Assistance Programs L25-26 Independent Auditors' Report on Compliance with Specific Requirements Applicable to Non Major Federal Financial Assistance Programs L27 Independent Auditors' Report on the Internal Control Structure Used in Administering Federal Financial Assistance Programs L28-30 Schedule of Findings and Questioned Costs L31 A-4 MONROE COUNTY, U TY FLORIDA COUNTY OFFICIALS WILHELMINA HARVEY CHAIRMAN DOUGLAS JONES JACK LONDON COMMISSIONER COMMISSIONER EARL CHEAL JOHN STORMONT COMMISSIONER COMMISSIONER THOMAS BROWN DANNY L. KOLHAGE COUNTY ADMINISTRATOR CLERK OF THE COURT AND CHIEF FINANCIAL OFFICER A-5 d .PUBLIC • BOARD OF COUNTY Judicay • SherN7 CNrkof Courts Tax Collector COMMISSIONERS Property Appraiser Legal Services Super of Elections Tourist Dsv. Council _ County Attomy _County Administrator Medical Examiner LandAuhorky • Division Dirscbr Division Director Management Division Director Division Director Division Director Community Services Growth Management — • Services _ . Public Safety — Public Works Environmental Mgmt Dkector BWdhg OMeial 1 Dkecbr Director 1 Supervisor Director �I Code Enforcement Buidhg lnbrmatbn Systems Transiabr Facilities Hazardous Waste . Upper Ken Trauma i Director Director Director Director Director 1 Superintendent Dksetor • Airports Planning Mgmt&Budget Emergency Mgmt Central Services Plant Operations Safety • Director Director Dkecbr Fire Marshal Director 8uperhtendent Director Social Services Marks Resources Purdrashg loads&Bridges Fieid Operations Yeteran',AfWrs Director Director Direobr Director Director Extension Services Environmental Mgmt Human Resources Communications Engheerhg Recycling Director Director Emergency Libraries Grants Mgmt Medical Services • . • Revised 01/00/B3 Director .fIPA A-6 KEMP I GREEN, P.A. Certified Public Accountants 1438 KENNEDY DRIVE P. O. BOX 1529 KEY WEST, FLORIDA 33041-1529 MEMBER OF AMERICAN INSTITUTE WM. O. KEMP, C.P.A. (305) 294-2581 AND FLORIDA INSTITUTE OF MARVA E. GREEN, C.P.A. FAX # (305) 294-4778 CERTIFIED PUBLIC ACCOUNTANTS INDEPENDENT AUDITORS' REPORT Clerk Ex Officio Board of County Commissioners Monroe County, Florida We have audited the accompanying general purpose financial statements of the Board of County Commissioners of Monroe County, Florida (the "Board") as of September 30, 1992. and for the year then ended, listed in the foregoing table of contents. These general purpose financial statements are the responsibility of r- the Board's management. Our responsibility is to express an opinion on these general purpose financial statements based on our audit. We conducted our audit in accordance with generally accepted auditing standards, Government Auditing Standards, issued by the Comptroller General of the United States, and OMB Circular A-128, "Audits of State and Local Governments." Those standards and OMB Circular A-128 require that we plan and perform the audit to obtain reasonable assurance about whether the general purpose financial statements are free of material misstatement. An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the general purpose financial statements. An audit also includes assessing the accounting principles used and significant estimates made by management, as well as evaluating the overall general purpose financial statement presentation. We believe that our audit provides a reasonable basis for our opinion. In our opinion, the general purpose financial statements referred to above present fairly, in all material respects, the financial position of the Board as of September 30, 1992, and the results of its operations and cash flows of its proprietary fund types for the year then ended in conformity with generally accepted accounting principles. Our audit was conducted for the purpose of forming an opinion on the general purpose financial statements taken as a whole. The combining and individual fund and account group financial statements and schedules listed in the foregoing table of contents, which are also the responsibility of the management of the Board, are presented for purposes of additional analysis and are not a required part of the general purpose financial statements of the Board. Such additional information has been subjected to the auditing procedures applied in the audit of the general purpose financial statements and, in our opinion, is fairly stated in all material respects when considered in relation to the general purpose financial statements taken as a whole. Pks-Kemp & Green, P.A. Certified Public Accountants February 26, 1993 B-1 I�I i H THIS PAGE INTENTIONALLY LEFT BLANK MONROE COUNTY, FLORIDA — BOARD OF COUNTY COMMISSIONERS COMBINED BALANCE SHEET ALL FUND TYPES AND ACCOUNT GROUPS SEPTEMBER 30, 1992 GOVERNMENTAL FUND TYPES Special Debt Capital General Revenue Service Projects ASSETS AND OTHER DEBITS Assets: Cash and Investments $ 7,041,605 $ 38,096,726 $ -- $ 34,966,289 Cash with Fiscal Agent -- -- 4,415 —— Accounts Receivable: Delinquent Waste Collection Fees —— -- -- -- Allowance for Uncollectible Waste Collection Fees —— —— —— —— Other 174,104 1,205,794 -- 1,723 Allowance for Other Uncollectible -- (1,025,589) -- -- Mortgage Note Receivable -- 441,345 -- -- Allowance for Mortgage Receivable —— (186,115) —— —— Due from Other Funds 2,033,225 90,733 57,192 14,163 Due from Other Governmental Units 3,190,224 1,392,183 -- 1,632,870 Restricted Assets: Cash -- -- 4,846 -- Investments at Cost or Amortized Cost -- -- 8,420,988 -- Interest Receivable -- -- 50,095 218,843 Property, (Net,Where Applicable of Accumulated Depreciation) -- -- -- -- Deferred Charges (Net) —— —— —— —— I Other Debits: _ Amount Available for Debt Service -- -- -- -- Amount to be Provided for Retirement of General Long—Term Debt -- -- -- -- Total Assets and Other Debits $ 12,439,158- $ 40,015,077 $ 8,537,536 $ 36,833,888 C-1 I` FIDUCIARY PROPRIETARY FUND TYPES FUND TYPES ACCOUNT GROUPS TOTAL F 1 General General Internal Trust Fixed Long—Term Memorandum Enterprise Service & Agency Assets Debt Only $ 9,669,088 $ 4,155,291 $ 671,657 $ -- $ -- $ 94,600,656 8,015 -- -- -- -- 12,430 1,369,590 -- -- -- -- 1,369,590 (1,090,061) -- —— -- —— (1,090,061) 366,802 121,761 -- -- -- 1,870,184 (58,470) —— —— —— —— (1,084,059) -- -- -- -- -- 441,345 -- -- -- -- -- (186,115) 18 712,910 -- -- -- 2,908,241 lil 73,582 62,628 5,502 -- -- 6,356,989 2,354,807 -- -- -- -- 2,359,653 3,573,272 -- -- -- -- 11,994,260 -- -- -- -- -- 268,938 10,298,554 43,028 -- 78,452,408 -- 88,793,990 _ 319,365 -- -- -- -- 319,365 -- -- -- -- 7,358,009 7,358,009 -- -- -- -- 43,747,304 43,747,304 $ 26,884,562 $ 5,095,618 $ 677,159 $ 78,452,408 $ 51,105,313 $ 260,040,719 The notes to the financial statements are an integral part of these statements. C-2 (Continued) MONROE COUNTY, FLORIDA — BOARD OF COUNTY COMMISSIONERS COMBINED BALANCE SHEET -- ALL FUND TYPES AND ACCOUNT GROUPS — CONTINUED SEPTEMBER 30, 1992 GOVERNMENTAL FUND TYPES Special Debt Capital General Revenue Service Projects LIABILITIES, FUND EQUITY AND OTHER CREDITS Liabilities: Accounts Payable $ 1,206,425 $ 2,204,828 $ 2,715 $ 3,280,563 1 Accrued Wages and Benefits Payable 818,577 428,644 -- 2,173 Due to Others —— —— 1,172,397 -- Claims and Judgements Payable -- -- -- -- Due to Other Funds 454,176 1,380,513 -- 427,441 Due to Other Governmental Units 21,065 40 -- -- Matured Bonds Payable -- -- -- -- Matured Interest Payable -- -- 4,415 -- Matured Premium Payable -- -- -- -- Deposits in Escrow 45,020 1,500 -- -- Deferred Revenues 370,158 76,477 -- -- Payable from Restricted Assets: Accrued Interest Payable -- -- -- -- Special Obligation Notes Payable -- -- -- -- Revenue Bonds Payable — Current -- -- -- -- Landfill Closure Costs -- -- -- -- Other Current Liabilities 2,789 410 -- -- Long—Term Debt -- -- -- -- Total Liabilities 2,918,210 4,092,412 1,179,527 3,710,177 Fund Equity and Other Credits: Investment in General Fixed Assets -- -- -- -- Contributed Capital -- -- -- -- Retained Earnings: Reserved for Revenue Bond Retirement -- -- -- -- Unreserved -- -- -- -- - Fund Balances: Reserved for Encumbrances 104,915 8,117 -- 1,105,312 Reserved for Library, Children's Room 18,285 -- -- -- _ Reserved for Trust Fund Purposes -- -- -- -- Reserved for Mortgage Loans -- 255,230 -- -- Reserved for Debt Service -- -- 7,358,009 -- Unreserved 9,397,748 35,659,318 -- 32,018,399 Total Fund Equity and Other Credits 9,520,948 35,922,665 7,358,009 33,123,711 Total Liabilities, Fund Equity and Other Credits $ 12,439,158 $ 40,015,077 $ 8,537,536 $ 36,833,888 C-3 ;_ FIDUCIARY PROPRIETARY FUND TYPES FUND TYPES ACCOUNT GROUPS TOTAL General General Internal Trust Fixed Long-Term Memorandum Enterprise Service &Agency Assets Debt Only $ 1,424,969 $ 163,995 $ 22,757 $ -- $ -- $ 8,306,252 L. 128,564 17,821 -- -- -- 1,395,779 -- -- 481,467 -- -- 1,653,864 268,860 2,843,648 -- -- -- 3,112,508 602,539 34,674 8,898 -- -- 2,908,241 -- -- -- -- -- 21,105 5,000 -- -- -- -- 5,000 19 -- -- -- -- 4,434 2,996 -- -- -- -- 2,996 23,317 -- -- -- -- 69,837 63,126 -- -- -- -- 509,761 308,144 -- -- -- -- 308,144 191,362 -- -- -- -- 191,362 180,000 -- -- -- -- 180,000 4,214,340 -- -- -- -- 4,214,340 -- 4,383 -- -- -- 7,582 11,074,894 15,119 -- -- 51,105,313 62,195,326 18,488,130 3,079,640 513,122 -- 51,105,313 85,086,531 -- -- -- 78,452,408 -- 78,452,408 2,808,410 -- -- -- -- 2,808,410 3,554,496 -- -- -- -- 3,554,496 2,033,526 2,015,978 -- -- -- 4,049,504 -- -- -- -- -- 1,218,344 -- -- -- -- - - 18,285 -- -- 164,037 -- -- 164,037 -- -- -- -- -- 255,230 -- -- -- -- -- 7,358,009 -- -- -- -- -- 77,075,465 8,396,432 2,015,978 164,037 78,452,408 -- 174,954,188 $ 26,884,562 $ 5,095,618 $ 677,159 $ 78,452,408 $ 51,105,313 $ 260,040,719 The notes to the financial statements are an integral part of these statements. !L , C-4 MONROE COUNTY, FLORIDA — BOARD OF COUNTY COMMISSIONERS COMBINED STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES ALL GOVERNMENTAL FUND TYPES AND EXPENDABLE TRUST FUNDS FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1992 GOVERNMENTAL FUND TYPES Special Debt Capital General Revenue Service Projects Revenues: Taxes $ 10,399,412 $ 37,795,641 $ -- $ 8,546,742 Licenses& Permits 291,586 1,993,250 -- Intergovernmental 10,264,196 3,348,376 926,105 248,190 Charges for Services . 3,661,293 1,229,285 -- -- Fines&Forfeitures 20,438 2,080,797 -- -- 1 Interest 565,249 1,762,450 399,378 1,958,391 Miscellaneous 401,492 1,302,825 -- 103,606 Total Revenues 25,603,666 49,512,624 1,325,483 10,856,929 Expenditures: Current: - General Government 16,684,438 3,815,971 -- -- Public Safety 1,513,498 29,483,879 -- -- Physical Environment 221,567 446,748 -- -- Transportation 2,322,311 3,601,284 -- -- Economic Environment 437,110 7,414,747 -- -- Human Services 5,122,280 187,066 -- -- Culture and Recreation 1,625,268 1,345,975 -- -- Debt Service 197,573 24,030 4,373,591 -- Capital Outlay -- -- -- 13,803,404 Total Expenditures 28,124,045 46,319,700 4,373,591 13,803,404 Excess of Revenues Over/ (Under) Expenditures (2,520,379) 3,192,924 (3,048,108) (2,946,475) Other Financing Sources/(Uses): Transfers from Other Funds 2,061,404 273,874 4,676,464 3,511 Transfers to Other Funds (787,636) (1,097,380) -- (5,520,908) Bond Proceeds -- -- 4,215,898 23,929,662 Total Other Financing 1 Sources/(Uses) 1,273,768 (823,506) 8,892,382 18,412,265 Excess of Revenues and Other Sources Over/(Under) Expenditures &Other Uses (1,246,611) 2,369,418 5,844,274 15,465,790 Fund Balance, October 1, 1991 10,767,559 33,553,247 1,513,735 17,657,921 Fund Balance, September 30, 1992 $ 9,520,948 $ 35,922.665 $ 7.358,009 $ 33.123.711 C-5 • FIDUCIARY FUND TYPES TOTAL Expendable Memorandum Trust Only $ —— $ 56,741,795 —— 2,284,836 —— 14,786,867 —— 4,890,578 68,053 2,169,288 5,742 4,691,210 225 1,808,148 74,020 87,372,722 -- 20,500,409 81,246 31,078,623 —— 668,315 5,923,595 -- 7,851,857 —— 5,309,346 —— 2,971,243 —— 4,595,194 -- 13,803,404 81,246 92,701,986 (7,226) (5,329,264) —— 7,015,273 -- (7,405,924) —— 28,145,560 —— 27,754,909 (7,226) 22,425,645 171,263 63,663,725 $ 164,037 $ 86.089,370 The notes to the financial statements are an integral part of these statements. C-6 MONROE COUNTY, FLORIDA — BOARD OF COUNTY COMMISSIONERS COMBINED STATEMENT OF REVENUES, EXPENDITURES AND . CHANGES IN FUND BALANCES — BUDGET AND ACTUAL ALL GOVERNMENTAL FUND TYPES AND EXPENDABLE TRUST FUNDS FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1992 ' GENERAL FUND Variance Favorable Budget Actual (Unfavorable) Revenues: Taxes $ 10,558,186 $ 10,399,412 $ (158,774) Licenses& Permits 231,200 291,586 60,386 Intergovernmental 10,920,774 10,264,196 (656,578) Charges for Services 2,541,197 3,661,293 1,120,096 Fines& Forfeitures 17,500 20,438 2,938 Interest 862,555 565,249 (297,306) Miscellaneous 262,095 401,492 139,397 Total Revenues 25,393,507 25,603,666 210,159 Expenditures: Current: General Government 17,995,383 16,684,438 1,310,945 Public Safety 2,137,950 1,513,498 624,452 Physical Environment 257,771 221,567 36,204 - Transportation 3,163,220 2,322,311 840,909 Economic Environment 852,761 437,110 415,651 Human Services 6,186,968 5,122,280 1,064,688 Culture and Recreation 1,765,420 1,625,268 140,152 1 Debt Service 202,098 197,573 4,525 Capital Outlay —— -- -- Total Expenditures 32,561,571 28,124,045 4,437,526 Excess of Revenues Over/(Under) Expenditures (7,168,064) (2,520,379) 4,647,685 Other Financing Sources/(Uses): Reserve for Contingencies (2,482,584) -- 2,482,584 Transfers from Other Funds 2,317,275 2,061,404 (255,871) Transfers to Other Funds (787,636) (787,636) -- Proceeds from Tax Anticipation Note -- -- -- Bond Proceeds -- -- -- — Total Other Financing Sources/(Uses) (952,945) - 1,273,768 2,226,713 Excess of Revenues and Other Sources Over/(Under) Expenditures and Other Uses — Budgetary Basis (8,121,009) (1,246,611) 6,874,398 Total Adjustments -- -- -- Excess of Revenues and Other Sources Over/(Under) Expenditures and Other Uses — GAAP Basis (8,121,009) (1,246,611) 6,874,398 Fund Balance, October 1, 1991 10,767,559 10,767,559 -- Fund Balance, September 30, 1992 $ 2,646.550 $ 9,520.948 $ 6,874,398_ C-7 SPECIAL REVENUE FUNDS DEBT SERVICE FUNDS Variance Variance ____ _ _ _ _ Favorable Favorable Budget Actual (Unfavorable) Budget Actual (Unfavorable) $ 39,359,214 $ 37,795,641 $ (1,563,573) $ -- $ -- $ -- 1,490,000 1,993,250 503,250 -- -- -- 2,908,337 3,348,376 440,039 873,250 926,105 52,855 546,500 1,229,285 682,785 -- -- -- 1,534,000 2,080,797 546,797 -- -- -- 1,465,313 1,749,211 283,898 72,500 399,378 326,878 382,050 1,302,825 920,775 -- -- -- 47,685,414 49,499,385 1,813,971 945,750 1,325,483 379,733 4,057,331 3,815,971 241,360 -- -- -- 32,125,199 29,483,879 2,641,320 -- -- -- 729,927 446,748 283,179 -- -- -- 16,363,451 3,601,284 12,762,167 -- -- -- 10,055,752 7,228,632 2,827,120 -- -- -- 2,651,554 187,066 2,464,488 -- -- -- 1,624,734 1,345,975 278,759 -- -- -- 396,000 384,030 11,970 4,438,684 4,373,591 65,093 68,003,948 46,493,585 21,510,363 4,438,684 4,373,591 65,093 (20,318,534) 3,005,800 23,324,334 (3,492,934) (3,048,108) 444,826 (4,111,256) -- 4,111,256 (6,711,015) -- 6,711,015 1 273,874 273,874 -- 4,612,550 4,676,484 63,934 (1,101,677) (1,097,380) 4,297 -- -- -- 360,000 360,000 -- -- -- -- -i -- -- -- 4,215,898 4,215,898 -- (4,579,059) (463,506) 4,115,553 2,117,433 8,892,382 6,774,949 (24,897,593) 2,542,294 27,439,887 (1,375,501) 5,844,274 7,219,775 -- _(172,876) (172,876) -- -- -- (24,897,593) 2,369,418 27,267,011 (1,375,501) 5,844,274 7,219,775 33,553,247 33,553,247 -- 1,513,735 1,513,735 -- $ 8,655.654 $ 35.922.665 $ 27.267,011 $ 138.234 $ 7,358,009 $ 7,219.775 The notes to the financial statements are an integral part of these statements. C-8 (Continued) MONROE COUNTY, FLORIDA — BOARD OF COUNTY COMMISSIONERS COMBINED STATEMENT OF REVENUES, EXPENDITURES AND - CHANGES IN FUND BALANCES — BUDGET AND ACTUAL ALL GOVERNMENTAL FUND TYPES AND EXPENDABLE TRUST FUNDS — CONTINUED FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1992 CAPITAL PROJECT FUNDS Variance Favorable Budget Actual (Unfavorable) Revenues: Taxes $ 6,900,000 $ 8,546,742 $ 1,646,742 Licenses& Permits —— -- —— Intergovernmental 250,000 248,190 (1,810) Charges for Services —— —— —— Fines& Forfeitures -- -- -- Interest 375,000 1,958,391 1,583,391 Miscellaneous 94,251 103,606 9,355 Total Revenues 7,619,251 10,856,929 3,237,678 1 Expenditures: Current: General Government -- -- -- Public Safety -- -- -- Physical Environment -- -- -- Transportation -- -- -- Economic Environment -- -- -- Human Services -- -- -- Culture and Recreation -- -- -- Debt Service -- —— -- Capital Outlay 42,269,984 13,803,404 28,466,580 Total Expenditures 42,269,984 13,803,404 28,466,580 Excess of Revenues Over/(Under) Expenditures (34,650,733) (2,946,475) 31,704,258 Other Financing Sources/(Uses): Reserve for Contingencies (12,338) —— 12,338 Transfers from Other Funds 3,511 3,511 -- Transfers to Other Funds (5,773,402) (5,520,908) 252,494 Proceeds from Tax Anticipation Note -- -- -- Bond Proceeds 23,929,662 23,929,662 -- - Total Other Financing Sources/(Uses) 18,147,433 18,412,265 264,832 Excess of Revenues and Other Sources Over/(Under) Expenditures and Other Uses — Budgetary Basis (16,503,300) 15,465,790 31,969,090 Total Adjustments —— —— —— 1 Excess of Revenues and Other Sources Over/(Under) Expenditures and Other Uses — GAAP Basis (16,503,300) 15,465,790 31,969,090 Fund Balance, October 1, 1991 17,657,921 17,657,921 -- Fund Balance, September30, 1992 $ 1,154,621 $ 33,123,711 $ 31,969,090 C-9 EXPENDABLE TRUST FUNDS TOTAL - MEMORANDUM ONLY Variance Variance Favorable Favorable Budget Actual (Unfavorable) Budget Actual (Unfavorable) $ -- $ -- $ -- $ 56,817,400 $ 56,741,795 $ (75,605) -- -- -- 1,721,200 2,284,836 563,636 -- -- -- 14,952,361 14,786,867 (165,494) -- -- -- 3,087,697 4,890,578 1,802,881 58,503 68,053 9,550 1,610,003 2,169,288 559,235 -- 3,084 3,084 2,775,368 4,675,313 1,899,945 -- 225 225 738,396 1,808,148 1,069,752 58,503 71,362 12,859 81,702,425 87,356,825 5,654,400 -- -- -- 22,052,714 20,500,409 1,552,305 127,889 81,246 46,643 34,391,038 31,078,623 3,312,415 -- -- -- 987,698 668,315 319,383 -- -- -- 19,526,671 5,923,595 13,603,076 -- -- -- 10,908,513 7,665,742 3,242,771 9,413 -- 9,413 8,847,935 5,309,346 3,538,589 -- -- -- 3,390,154 2,971,243 418,911 -- -- -- 5,036,782 4,955,194 81,588 -- -- -- 42,269,984 13,803,404 28,466,580 137,302 81,246 56,056 147,411,489 92,875,871 54,535,618 (78,799) (9,884) 68,915 (65,709,064) (5,519,046) 60,190,018 (1,046) -- 1,046 (13,318,239) -- 13,318,239 -- -- -- 7,207,210 7,015,273 (191,937) -- -- -- (7,662,715) (7,405,924) 256,791 -- -- -- 360,000 360,000 -- - -- -- -- 28,145,560 28,145,560 -- (1,046) -- 1,046 14,731,816 28,114,909 13,383,093 (79,845) (9,884) 69,961 (50,977,248) 22,595,863 73,573,111 -- 2,658 2,658 -- (170,218) (170,218) (79,845) (7,226) 72,619 (50,977,248) 22,425,645 .73,402,893 171,263 171,263 -- 63,663,725 63,663,725 -- $ 91.418 $ 164.037 $ 72.619 $ 12.686.477 $ 86.089.370 $ 73.402.893 The notes to the financial statements are an integral part of these statements. C-10 MONROE COUNTY, FLORIDA — BOARD OF COUNTY COMMISSIONERS COMBINED STATEMENT OF REVENUES, EXPENSES AND CHANGES IN FUND EQUITY ALL PROPRIETARY FUND TYPES FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1992 Internal Total Enterprise Service (Memorandum Funds Funds Only) Operating Revenues: Tolls $ 840,552 $ -- $ 840,552 Charges for Services 10,877,692 7,441,174 18,318,866 Franchise Fees 2,771,054 -- 2,771,054 - Miscellaneous 130,632 19,165 149,797 Total Operating Revenues 14,619,930 7,460,339 22,080,269 Operating Expenses: Personal Services 1,977,540 291,791 2,269,331 Operations 9,874,315 2,003,764 11,878,079 Depreciation 1,084,001 10,115 1,094,116 Asserted and Paid Claims -- 4,773,909 4,773,909 Total Operating Expense 12,935,856 7,079,579 20,015,435 Operating Income 1,684,074 380,760 2,064,834 Non—Operating Revenues (Expenses): Operating Grants 121,528 -- 121,528 Interest Income 659,650 146,404 806,054 Interest Expense and Fiscal Charges (682,602) -- (682,602) Loss on Disposition of Assets (33,947) (1,998) (35,945) 1 Total Non—Operating Revenues(Expenses) 64,629 144,406 209,035 Income Before Operating Transfers 1,748,703 525,166 2,273,869 Operating Transfers: Transfers from Other Funds 1,821,199 -- 1,821,199 Transfers to Other Funds (1,399,838) (30,710) (1,430,548) Total Operating Transfers 421,361 (30,710) 390,651 Net Income 2,170,064 494,456 2,664,520 Fund Equity— October 1, 1991 6,226,368 1,521,522 7,747,890 Fund Equity— September 30, 1992 $ 8,396.432 $ 2,015,978 $ 10,412,410 I - The notes to the financial statements are an integral part of these statements. _- C-11 1 MONROE COUNTY, FLORIDA — BOARD OF COUNTY COMMISSIONERS COMBINED STATEMENT OF CASH FLOWS ALL PROPRIETARY FUND TYPES FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1992 INCREASE (DECREASE) IN CASH AND CASH EQUIVALENTS Internal Total Enterprise Service (Memorandum Funds Funds Only) Cash flows from operating activities: Cash received for services $ 14,438,069 $ 7,195,244 $ 21,633,313 Cash payments to suppliers for goods and services (9,487,167) (6,558,983) (16,046,150) Cash payments to employees for services (1,939,151) (294,342) (2,233,493) Other operating revenue 130 632 p 9 19,165 149,797 Net cash provided by operating activities 3,142,383 361,084 3,503,467 Cash flows from noncapital financing activities: Operating grants received 82,480 -- 82,480 Operating transfers from other funds 1,821,199 -- 1,821,199 Operating transfers to other funds (1,399,838) (30,710) (1,430,548) • Net cash provided (used) by noncapital financing activities 503,841 (30,710) 473,131 Cash flows from capital and related financing activities: Acquisition of fixed assets (274,919) (12,263) (287,182) Proceeds from sale of equipment -- 1,000 1,000 Principal paid on capital debt (663,116) -- (663,116) Interest paid on capital debt (666,285) -- (666,285) Net cash (used) by capital and related financing activities (1,604,320) (11,263) (1,615,583) Cash flows from investing activities: Purchase of investment securities (11,468,476) -- (11,468,476) Proceeds from sale and maturities of investment securities 10,830,167 -- 10,830,167 Interest on investments 659,650 146,404 806,054 Net cash provided by investing activities 21,341 146,404 167,745 Net increase in cash and cash equivalents 2,063,245 465,515 2,528,760 Cash and cash equivalents at beginning of year 9,968,665 3,689,776 13,658,441 Cash and cash equivalents at end of year $ 12,031,910_ $ 4,155,291 $ 16,187,201 C-12 (Continued) -1 MONROE COUNTY, FLORIDA — BOARD OF COUNTY COMMISSIONERS COMBINED STATEMENT OF CASH FLOWS ALL PROPRIETARY FUND TYPES — CONTINUED FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1992 RECONCILIATION OF OPERATING INCOME TO NET CASH PROVIDED BY OPERATING ACTIVITIES Internal Total Enterprise Service (Memorandum Funds Funds Only) Operating income $ 1,684,074 $ 380,760 $ 2,064,834 Adjustments to reconcile operating income to net cash provided by operating activities: Depreciation 1,084,001 10,115 1,094,116 Change in assets and liabilities: Decrease/(Increase) in: Accounts receivable (62,415) 86,142 23,727 Due from other funds (18) (271,664) (271,682) Due from other governmental units (1,739) (60,408) (62,147) (Decrease)/Increase in: Accounts payable 97,259 15,453 112,712 Accrued wages 27,871 2,547 30,418 Due to other funds 532,086 (55,227) 476,859 Deposits 12,942 -- 12,942 Landfill Closure Costs (225,849) —— (225,849) Compensated Absences 10,519 (5,097) 5,422 Asserted and paid claims (16,348) 258,485 242,137 Other current liabilities -- (22) (22) Total adjustments 1,458,309 (19,676) 1,438,633 Net cash provided by operating activities $ 3,142,383 $ 361,084 $ 3,503,467 SUPPLEMENTAL SCHEDULE OF NON—CASH FINANCING CAPITAL AND INVESTING ACTIVITIES Amortization of an Enterprise Fund's Bond issuance and discount costs was$16,883. An Enterprise Fund and an Internal Service Fund retired certain plan assets having a net book value of$33,947 and$1,998 respectively. The notes to the financial statements are an integral part of these statements. C-13 MONROE COUNTY FLORIDA BOARD OF COUNTY COMMISSIONERS NOTES TO COMBINED FINANCIAL STATEMENTS SEPTEMBER 30, 1992 NOTE 1 - SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES The accounting policies and the presentation of the financial report of the Board of County Commissioners of Monroe County, Florida (the Board) have been designed to conform to generally accepted accounting principles as applicable to governmental units, in accordance with the Governmental Accounting Standards Board (GASB) . GASB embodies the official pronouncements previously issued by the National Council on Governmental Accounting (NCGA) . The following is a summary of the significant accounting policies. Reporting Entity - The Board of County Commissioners is an integral component of Monroe County, a Non-Charter County established under the Constitution and the laws of the State of Florida. There are six offices elected County-wide, which are as follows: Board of County Commissioners, composed of five members, Clerk of Circuit Court, Property Appraiser, Sheriff, Supervisor of Elections and Tax Collector. The Board of County Commissioners is the legislative body of Monroe County and as such budgets and provides all the funding used by the separate Constitutional Offices with the exception of fees collected by the Clerk of Circuit Court and the Tax Collector. Under the direction of the Clerk of Circuit Court, the Monroe County Finance Department maintains the accounting system far the Board's operations, including those of the Supervisor of Elections and the Clerk of Circuit Court, which are included in the General Fund, but excluding those of the Property Appraiser, Sheriff and Tax Collector, each of which maintains its own accounting system. For financial reporting purposes, the Board includes all funds and account groups of governmental operations over which the Board has the ability to exer cise P oversight responsibility. The manifestations gof this ability include financial interdependency, selection of governing body, ability to significantly influence operations, designation of management, accountability of fiscal matters, as well as the scope of services provided in the community. Services provided by the Board and accounted for within these financial statements include police services for unincorporated areas of the County, health and social services, emergency medical services, cultural and recreational programs, solid waste services and other governmental services. Basis of Presentation - The accounts of the Board are organized on the basis of funds and account groups, each of which is considered a separate accounting entity. Fund structures, where applicable, have been designed to comply with all requirements of the bond resolutions and regulatory provisions or administrative action. The operations of each fund are accounted for with a set of separate self-balancing accounts comprised of its assets, liabilities, equities, revenues and expenditures, or expenses, as appropriate. The various funds are grouped by type in the financial statements. The following fund types and account groups are used by the Board: C-14 MONROE COUNTY, FLORIDA BOARD OF COUNTY COMMISSIONERS NOTES TO COMBINED FINANCIAL STATEMENTS SEPTEMBER 30, 1992 NOTE 1 - SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued) Governmental Funds: General Fund - The General Fund is the general operating fund of the Board. All general tax revenues and other receipts that are not required either legally or by generally accepted accounting principles to be accounted for in other funds are accounted for in the General Fund. Special Revenue Funds - Special Revenue Funds are used to account for the proceeds of specific revenue sources (other than those associated with expendable trusts or major capital projects) requiring separate accounting because of legal or regulatory provisions or administrative action. Debt Service Funds - Debt Service Funds are used to account for the payment of principal , interest, and other expenditures related to long-term debt, other than bonds and loans payable from the operations of Proprietary Funds. Capital Project Funds - Capital Project Funds are used to account for financial resources segregated for the acquisition or construction of major capital facilities other than those financed by proprietary operations. Proprietary Funds: Enterprise Funds - Enterprise Funds are used to account for operations that are financed and operated in a manner similar to private business enterprises, where the stated intent is that the cost (expenses, including depreciation) of providing goods or services to the general public on a continuing basis be financed primarily through user charges or where periodic determination of revenues earned, expenses incurred, and/or net income is deemed appropriate for capital maintenance, public policy, management control , accountability or other purposes. Internal Service Funds - Internal Service Funds are used to account for the financing of goods or services provided by one department to other departments of the Board or to other governmental units on a cost reimbursement basis. Fiduciary Funds: Expendable Trust Funds - Expendable Trust Funds are generally used in instances where legally mandated or where a formal legal trustee relationship exists. Both principal and income may be expended in the course of their designated operations. Agency Funds - Agency Funds are custodial in nature (assets equal liabilities) and do not involve measurement of results of operations. Agency Funds are merely clearing accounts for assets held by a government as an agent for individuals, private organizations, other governments, or other funds. C-15 MONROE COUNTY, FLORIDA BOARD OF COUNTY COMMISSIONERS NOTES TO COMBI NED FINANCIAL STATEMENTS SEPTEMBER 30, 1992 NOTE 1 - SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued) Account Groups: General Fixed Assets Account Group - This account is established to account for all fixed assets of the Board, other than those accounted for in the Enter prise and Internal Service Funds. General Long-Term Debt Account GroupThis 9 - account group is established to account for the long-term debt of the Board financed from Governmental Funds. Basis of AccountingThe- accounting and financial reporting treatment applied to a fund is determined by its measurement focus. All Governmental Funds and Expendable Trust Funds are accounted for using a current financial resources measurement focus. With this measurement focus, only current assets and current liabilities generally are included on the balance sheet. Operating statements P 9 of these funds present increases (i .e. , revenues and other financing sources) and decreases (i .e. , expenditures and other financing uses) in net current assets. All Proprietary Funds are accounted for on a flow of economic resources measurement focus. With this measurement focus, all assets and all liabilities associated with the operation of these funds are included on the balance sheet. Fund equity (i .e. , net total assets) is segregated into contributed capital and retained earnings components. Proprietary fund-type operating statements present increases (e.g. , revenue) and decreases (e.g. , expenses) in net total assets. Basis of accounting refers to when revenues and expenditures or expenses are recognized in the accounts and reported in the financial statements. Basis of accounting relates to the timing of the measurements made regardless of the measurement focus applied. The modified accrual basis of accounting is followed in the Governmental Funds, Agency Funds, and Expendable Trust Funds. Under the modified accrual basis of accounting, revenues are recognized in the accounting period in which they become susceptible to accrual - that is, when they become both measurable and available to finance expenditures p Mures of the current period. Available means ans collectible within the current period or soon enoughthereafter to be used to pay liabilities of the current period. Primary revenues, which include taxes, intergovernmental revenues, charges for services, rents and interest are treated as susceptible to accrual under the modified accrual basis. Expenditures and transfers out are recorded when the related fund liability is incurred. Exceptions to this general rule include: (1) accumulated sick pay, vacation pay, and compensatory time, which are not recorded as expenditures as the liability is incurred, but when the employee receives payment; (2) prepaid items, which are reported only on the Balance Sheet and do not affect expenditures; and (3) principal and interest on long-term debt, which are recognized when due. Budgets for Governmental Funds are also prepared on the modified accrual basis, with certain e*eptions described under budgets and budgetary data. C-16 Il • MONROE COUNTY, FLORIDA BOARD OF COUNTY COMMISSIONERS NOTES TO COMBINED FINANCIAL STATEMENTS SEPTEMBER 30, 1992 NOTE 1 - SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued) In applying the susceptibility-to-accrual concept to intergovernmental revenues, the legal and contractual requirements of the numerous individual programs are used as guidance. There are, however, essentially two types of these revenues. In one, monies must be expended on the specific purpose or project before any amounts will be paid to the Board; therefore, revenues are recognized based on the expenditures recorded. In the other, monies are virtually unrestricted as to purpose of expenditure and substantially irrevocable; i .e. , revocable only for failure to comply with prescribed compliance requirements, such as equal employment opportunity. These resources are reflected as revenues at the time of receipt or earlier if they meet the availability criterion. Licenses and permits, charges for services, and miscellaneous revenues (except investment earnings) are recorded as revenues when received in cash, because they are generally not measurable until actually received. Investment earnings and most fines and forfeitures are recorded as earned since they are measurable and available. Proprietary Funds use the accrual basis of accounting. Revenues are recognized in the period in which they are earned and expenses are recognized in the period incurred. Budgets and Budgetary Data - The following are the statutory procedures followed by the Board of County Commissioners in establishing the budget for Monroe County. 1) On or before May 1 of each year the Sheriff, the Clerk of Circuit Court, the Tax Collector, and the Supervisor of Elections shall each submit to the Board of County Commissioners a tentative budget for their respective offices for the ensuing fiscal year. 2) Within fifteen days after certification of the ad valorem tax roll by the Property Appraiser, the County Budget Officer submits to the Board a proposed budget for the fiscal year commencing the following October 1. The budget includes proposed expenditures and the means of financing them. 3) By Board resolution, a tentative budget is submitted to the public. Public hearings are held to obtain taxpayer comments. 4) Fifteen days after adoption of the tentative budget, a final budget is submitted for review and adoption at a final public hearing. 5) Prior to, or on September 30, the Board's budget is legally enacted through passage of a resolution. Accordingly, all fund types have an adopted budget as required by Florida Statute 129.03. C-17 MONROE COUNTY, FLORIDA BOARD OF COUNTY COMMISSIONERS NOTES TO COMBINED FINANCIAL STATEMENTS SEPTEMBER 30. 1992 NOTE 1 - SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued) 6) During the year, the Office of Management and Budget acts on intradepartmental budget changes that do not alter the total revenue or expenditures budgeted to a cost center. A cost center represents a particular area of Board operations or a department. All other budget changes (whether they are transfers between cost centers or alterations of total revenues and expenditures in a fund) are approved by the Board. Supplemental appropriations were necessary and the budgetary data presented herein was amended by the Board during the year in a legally permissible manner. 7 Florida Statute 129, Section ,.7r as amended in 1978, provides that only expenditures in excess of total fund budgets are unlawful . However, because the Board acts on all budget changes between cost centers, this becomes the level of control . 8) Budgeted to Actual Expenditure reports are employed as a management control device during the year for all fund types. 9) Budgets for all funds are adopted on a basis consistent with generally accepted accounting principles (GAAP) for that fund type, except for revenues and expenditures relative to tax anticipation notes and revenues and expenditures relative to debt and capital outlay for proprietary funds. Budgetary versus GAAP differences are described in a following note. 10) All appropriations lapse at year end. Investments - Investments, with the exception of those held by deferred compensation plans, are stated at cost, which approximates market. Investments held by the deferred compensation plans are stated at market value. The Monroe County Board of County Commissioners pools cash and investments of the County, excluding those funds requiring or benefiting by separate investment. This gives the Board the ability to maximize its yield on the short-term investment of cash, increasing its income accordingly. Interest earned on pooled investments is allocated to the participating funds based on their average daily balance. Individual fund deficits are ignored in the allocation of interest. General Fixed Assets - General Fixed Assets are recorded as expenditures in the General Fund, CapitalJ Special Revenue Funds, Project Funds and other Governmental P Fund types at the time of purchase and are capitalized at cost in the General Fixed Assets Account Group. Fixed assets consisting of certain improvements including roads, bridges, curbs and gutters, streets and sidewalks, drainage C-18 MONROE COUNTY, FLORIDA BOARD OF COUNTY COMMISSIONERS NOTES TO COMBINED FINANCIAL STATEMENTS SEPTEMBER 30, 1992 NOTE 1 - SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued) systems and lighting systems have not been capitalized. Gifts or contributions are recorded in General Fixed Assets at fair market value at the time received. There is nogdepreciation expense recorded on General Fixed Assets. Enterprise and Internal Service Fund Fixed Assets - Additions to Enterprise and Internal Service Fund Fixed Assets are stated at cost. Depreciation has been provided using the straight-line method. The estimated useful lives of the various classes of depreciable fixed assets are as follows: Life - Years Buildings and Other Improvements 10-20 Machinery and Equipment 3-10 Sanitary Landfill Sites 1-10 Improvements other than Buildings 50 Capital Lease Obligations - Capital lease obligations for non-Enterprise Funds are accounted for in the General Long-Term Debt Account Group. The capitalized lease obligations are stated at the original fair market value of leased assets capitalized, less payments since the inception of the lease discounted at the implicit rate of interest in the lease. Also, in the year an asset is acquired by capital lease, the expenditure for the asset and the offsetting amount of the financing source are reflected in the Statement of Revenues, Expenditures, and Changes in Fund Balances. Assets acquired under capital leases in non-Enterprise Funds are accounted for in the General Fixed Asset Account Group. Capital lease obligations of Enterprise Funds and the cost of assets so acquired are reflected in the accounts of those funds. Unamortized Debt Expense - Unamortized debt expense of the Enterprise Funds is amortized by using the straight-line method over the life of the debt. Encumbrances - Encumbrance accounting, under which purchase orders are recorded to reserve that portion of the applicable appropriation, is employed in the Governmental and Expendable Trust Fund types. Encumbrances are not the equivalent of expenditures; therefore, the encumbrances are reported as reservations of fund balances at year end and reappropriated the following year. Property Taxes - Property taxes, based on assessed values at January 1, are levied and become due and payable on November 1st of each year. A four percent discount is allowed if the taxes are paid in November, with the discount declining by one percent each month thereafter. Taxes become delinquent on April 1st of each year, and tax certificates for the full amount of any unpaid taxes and assessments must be sold not later than June 1st of each year. No accrual for the property tax levy becoming due in November of 1992 is included in the �— C-19 MONROE COUNTY, FLORIDA BOARD OF COUNTY COMMISSIONERS NOTES TO COMBINED FINANCIAL STATEMENTS SEPTEMBER 30, 1992 NOTE 1 - SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued) accompanying financial statements, since such taxes are collected to finance expenditures of the subsequent period. Compensated Absences - Board policy grants employees annual leave and sick leave in varying amounts. Upon termination of employment, employees with six months or more of credited service can receive payment for accumulated annual leave. In general , sick leave payments are granted upon termination of employment to employees with five years or more of credited service. The maximum payment is subject to percentages and maximum hour limitations as determined by each constitutional officer. In Governmental Fund Types, these amounts would not normally be liquidated with expendable available financial resources and are, therefore, recorded in the General Long-Term Debt Account Group. The accumulated compensated absences are accrued when incurred in the Proprietary Funds. Cash and Cash Equivalents - For purposes of the combined statement of cash flows, the Proprietary Fund Types consider all highly liquid investments (including restricted assets) with a maturity of three months or less when purchased to be cash equivalents. Total Columns on Combined Statements - Overview - Total columns on the Combined Statements - Overview (General Purpose Financial Statements) are captioned p ed "Memorandum Only" to indicate that they are presented only to facilitate financial analysis. Data in these columns do not present financial position, results of operations, or cash flows in conformity with generally accepted accountingprinciples, and such data P P is not comparable to a consolidation. Interfund eliminations have not been made in the aggregation of this data. NOTE 2 - CASH AND INVESTMENTS Cash and1992: investments consist of the followin g at September 30,P Restricted Cash and Cash and Cash with Investments Investments Fiscal Agent Total Amount Invested in County's Pooled Cash Program $ 62,641,464 $ 3,471,085 $ - $ 66,112,549 Demand Deposits 31,477,725 5,257 12,430 31,495,412 Investments 481.467 10,877.571 - 11,359,038 $ 94,600,656 $ 14,353,913 $ 12,430 $108,966,999 Florida Statute 125.31 authorizes the Board to invest surplus funds in the following: C-20 MONROE COUNTY, FLORIDA BOARD OF COUNTY COMMISSIONERS NOTES TO COMBINED FINANCIAL STATEMENTS SEPTEMBER 30, 1992 NOTE 2 - CASH AND INVESTMENTS (Continued) a) the State of Florida Local Government Surplus Funds Trust Fund under the management of the State Board of Administration b) negotiable direct obligations of, or obligations of which the principal and interest are unconditionally guaranteed by, the U.S. Government c) interest bearing time deposits or savings accounts in banks and savings and loans organized under state laws or doing business and situated in the state, provided collateral requirements are met d) obligations of the Federal Home Loan Mortgage Corporation e) obligations of the Federal National Mortgage Association f) commercial paper of U.S. corporations having a rating of at least two of the following three ratings: A-1, P-1 and F-1, as rated by Standard & Poors, Moody's and Fitch Investors Service rating services g) Bankers' acceptances that are eligible for purchase by the Federal Reserve Banks and have a letter of credit rating of AA or better h) Tax-exempt obligations of the State of Florida and its various local governments, including Monroe County. Tax exempt obligations with a rating of A or less, must be an insured issue through MBIA or an equivalent company. Issues rated A+ or higher may or may not carry an insurance backing. Deposits - Demand and time deposits are fully insured by Federal Depository Insurance and the multiple financial institution collateral pool required by Sections 280.07 and 280.08, Florida Statutes. Investments - Investments at year end are shown as follows. The U.S. Treasury obligations are held by the Board's agent in the Board's name. Cost Value Local Government Surplus Funds Trust Fund $ 7,460,983 $ 7,524,664 U.S. Government Treasury Obligations 66,112,549 66,112,549 Money Market Funds 3,416,588 3,416,588 Deferred Compensation Plan 481.467 481,467 $ 77,471,587 $ 77,535,268 C-21 MONROE COUNTY, FLORIDA BOARD OF COUNTY COMMISSIONERS NOTES TO COMBINED FINANCIAL STATEMENTS w SEPTEMBER 30. 1992 -i NOTE 3 - MORTGAGES RECEIVABLE Mortgages receivable at September 30, 1992 consist of the following: Community Development Block Grant: Second Mortgage Receivable from individual , collateralized by ' land and buildings, payable in monthly installments of $1,647 including interest at 3%, final payment due March, 2004 $ 193,192 Second Mortgage Receivable from individual , collateralized by land and buildings, payable in monthly installments of $1,975 including interest at 3%, final payment due March, 2004 248,153 Total Mortgages Receivable $ 441,345 The mortgages receivable are equally offset by a fund balance reserve which indicates that it does not constitute "available spendable resources" even though it is a component of total assets. Pursuant to the terms of the mortgage, the balance of the Second Mortgage of $248,153 is now due on demand. NOTE 4 - INTERFUND BALANCES Individual fund interfund receivable and payable balances at September 30, 1992 are: Fund Interfund Interfund Receivable Payable General Fund $ 2,033,225 $ 454,176 Special Revenue Funds: Fine and Forfeiture 57 506,936 Road and Bridge 96 165,352 Law Library - �443 Tourist Development District #0ne, 2 Cent 51,172 - Tourist Development District #Two, 2 Cent 2,081 - Tourist Development District #Three, 2 Cent 1,100 1,498 Tourist Development District #Four, 2 Cent 1,195 16,591 Tourist Development District #Five, 2 Cent 1,450 29,945 Tourist Development Administrative and Promotional 16,075 - Tourist Development District #One, 3 Cent 8,422 68,000 Tourist Development District #Two, 3 Cent 652 - Tourist Development District #Three, 3 Cent 1,444 66 Tourist Development District #Four, 3 Cent 2,985 742 Tourist Development District #Five, 3 Cent 3,988 1,340 Fire and Ambulance District 1 - 202,728 Fire and Ambulance District 5 - 88,574 Fire and Ambulance District 6 - 24,760 Translator System - 5,290 ` Special Road District - Venetian Drive - 917 Planning, Building and Zoning 16 232,024 Parks and Recreation - 20,666 Impact Fees, Libraries - 2,068 Impact Fees, Police Facilities - 8,898 Upper Keys Health Care - 3,675 90,733 1,380,513 C-22 MONROE COUNTY, FLORIDA BOARD OF COUNTY COMMISSIONERS NOTES TO COMBINED FINANCIAL STATEMENTS SEPTEMBER 30, 1992 NOTE 4 - INTERFUND BALANCES (Continued) Interfund Interfund Fund Receivable Payable Debt Service Funds: 1988 Improvement Revenue Bonds 57,192 - Capital Project Funds: Comprehensive Improvements - 9,919 Revenue Bond Improvements - 85,444 One Cent Infrastructure 5,313 190,395 Sales Tax Bond Capital Improvement 8,850 141.683 14,163 427.441 Enterprise Funds: Municipal Service District - 583,787 Card Sound Bridge 18 18,752 18 602,539 Internal Service Funds: Worker's Compensation 1,838 21,708 Group Insurance 710,222 5,939 Risk Management Fund 850 7,027 712,910 34,674 Trust and Agency Funds: Law Enforcement Trust - 8,898 2,908,241 $ 2,908,241 NOTE 5 - RESTRICTED ASSETS Restricted Assets include those provided for by resolutions adopted by the County Commission for the issuance of the Municipal Service District Revenue Bonds, Refunding Improvement Revenue Bonds, Series 1983, Improvement Revenue Bonds, Series 1988, and Sales Tax Revenue Bonds, Series 1991. Total restricted assets as of September 30, 1992 are as follows: Cash and Enterprise Fund - Municipal Service District Investments Renewal and Replacement Fund $ 3,085,440 Sinking Funds 777,200 Landfill Closure Escrow 1,558,130 Crawl Key Condemnation 507,309 5,928,079 Refunding Improvement Revenue Bonds, Series 1983 Debt Service Fund Debt Service Reserve Fund 577,099 Sinking Fund 563,872 1,140,971 C-23 MONROE COUNTY. FLORIDA BOARD OF COUNTY COMMISSIONERS NOTES TO COMBINED FINANCIAL STATEMENTS SEPTEMBER 30, 1992 NOTE 5 - RESTRICTED ASSETS (Continued) Improvement Revenue Bonds, Series 1988 A and B Debt Service Fund Sinking Fund 377,928 Sales Tax Revenue Bonds, Series 1991 Debt Service Fund Debt Service Reserve Fund 4,480,542 ' Sinking Fund 2,426,393 6,906,935 $ 14,353,913 NOTE 6 - RESERVES FOR RESTRICTED ASSETS Reserves representing the excess of amounts provided for certain restricted asset accounts over the liabilities payable therefrom are established by a reduction of retained earnings or fund balance. The following schedule reflects the reserve account balances at September 30, 1992: Enterprise Funds Municipal Service District Reserved for Debt Service - Interest Account $ 469,056 Reserved for Renewal and Replacement Account 3,085,440 3,554,496 Debt Service Funds Refunding Improvement Revenue Bonds, Series 1983 Reserved for Debt Service 1,140,971 Improvement Revenue Bonds, Series 1988 A & B Reserved for Debt Service 435,120 Sales Tax Revenue Bonds, Series 1991 Reserved for Debt Service 5,781,918 7,358,009 $ 10,912,505 C-24 MONROE COUNTY, FLORIDA BOARD OF COUNTY COMMISSIONERS NOTES TO COMBINED FINANCIAL STATEMENTS SEPTEMBER 30, 1992 NOTE 6 - RESERVES FOR RESTRICTED ASSETS (Continued) Retained earnings and fund balances are reserved to the extent of the excess of restricted assets over liabilities payable from restricted assets as follows: Total Restricted Assets $ 14,353,913 Less: Restricted assets for which retained earnings are not required to be reserved 2,065,439 Liabilities payable from restricted assets 1,483,256 Plus: Amounts due from other funds 57,192 Interest Receivable 50,095 $ 10,912,505 NOTE 7 - PROPERTY The following is a summary of changes in General Fixed Assets for the year ended September 30, 1992: 1991 Additions Deductions 1992 Land $ 13,267,658 $ 1, 165,889 $ $ 14,433,547 Buildings 22,667, 161 203,216 - 22,870,377 Equipment 19,937,719 2, 163,484 701,925 21,399,278 Construction in Progress 6,830,734 13,063,278 144,806 19,749,206 $ 62,703,272 $ 16,595,867 $ 846,731 $ 78,452,408 Enterprise Fund property consisted of the following at September 30, 1992: Municipal Card Service Sound District Bridge Total Land $ 4, 149,233 $ - $ 4, 149,233 Buildings and Improvements 267,683 2,529,805 2,797,488 Equipment 12,834,290 208,337 13,042,627 Total Property 17,251,206 2,738,142 19,989,348 Less Accumulated Depreciation 8,363,060 1,327,734 9,690,794 Net Property $ 8,888,146 $ 1,410,408 $ 10,298,554 C-25 MONROE COUNTY, FLORIDA BOARD OF COUNTY COMMISSIONERS NOTES TO COMBINED FINANCIAL STATEMENTS 1 SEPTEMBER 30, 1992 NOTE 7 - PROPERTY (Continued) Internal Service Fund property consisted of the following at September 30, 1992: Worker's Group Risk Compensation Insurance Management Total Equipment $ 32,008 $ 6,071 $ 33,869 $ 71,948 Less Accumulated Depreciation 16,346 3,389 9, 185 28,920 1 Net Equipment $ 15,662 $ 2,682 $ 24,684 $ 43,028 NOTE 8 - LONG-TERM DEBT The following is a summary of changes in long-term debt for the year ended J__ September 30, 1992: Debt Debt 1991 Issued Retired 1992 General Long-Term Debt Group Revenue Bonds $ 21,315,000 $42,415,000 $13,880,000 $ 49,850,000 Accrued Compensated Absences 993,935 58,477 - 1,052,412 Capitalized Lease Obligations 153,536 - 129,641 23,895 j Installment Loan 234,215 - 55,209 179,006 Subtotal 22,696,686 42,473,477 14,064,850 51,105,313 Proprietary Funds Revenue Bonds 9,570,000 - - 9,570,000 Accrued Compensated Absences 122,851 5,421 - 128,272 Special Obligation Notes 651,219 - 215,616 435,603 Due to Other Governments 1,770,000 - 442,500 1,327,500 Subtotal 12,114,070 5,421 658,116 11,461.375 Total $ 34,810,756 $42,478,898 $14,722,966 $ 62,566,688 C-26 MONROE COUNTY, FLORIDA '- BOARD OF COUNTY COMMISSIONERS NOTES TO COMBINED FINANCIAL STATEMENTS SEPTEMBER 30, 1992 NOTE 8 - LONG-TERM DEBT (Continued) Bonds payable at September 30, 1992 from Proprietary Funds are composed of the following issues: Enterprise Revenue Bonds - $9,570,000 1991 Municipal Service District Refunding Improvement Bonds due in annual installments of $180,000 to $735,000 on October 1, 1992 to October 1, 2011; interest6.60%at 5.4% to $ 9,570,000 Bonds payable at September 30, 1992 from Governmental Funds are composed of the following issues: Revenue Bonds - $2,155,000 1983 Refunding Improvement Revenue Bonds, Series 1983 due in annual installments of $45,000 to $190,000 through July 1, 2011; interest at 8.00% to 9.25% $ 1,890,000 Revenue Bonds - $5,000,000 1988 Improvement Revenue Bonds, Series 1988A due in annual installments of $190,000 to $650,000 through December 1, 2008; interest at 6.90% to 7.60% 5,000,000 Revenue Bonds - $2,265,000 1988 Improvement Revenue Bonds, Series 1988B due in annual installments of $130,000 to $300,000 through December 1, 1998; interest at 6.3% to 6.90% 1,680,000 Revenue Bonds - $42,415,000 1991 Sales Tax Revenue Bonds, Series 1991 due in annual installments of $2,540,000 to $4,595,000 through April 1, 2004; interest at 4.75% to 6.20% 41,280,000 $49,850,000 Other long-term liabilities payable at September 30, 1992 from P Y p Proprietary Funds are composed of the following: P Y Special Obligation Notes Payable - Due in monthly installments of $21,919 on October 29, 1992 to December 29, 1994, interest at 8.56% $ 435,603 Due to Other Governments - Amount payable to Monroe County Comprehensive Plan Land Authority (MCLA) . The debt is collateralized by an interlocal agreement which grants MCLA a conservation easement over the related land. The County will repay $442,500 annually, interest free. $ 1,327,500 Other long-term liabilities payable at September 30, 1992 from Governmental Funds are composed of the following: C-27 ' I MONROE COUNTY, FLORIDA BOARD OF COUNTY COMMISSIONERS NOTES TO COMBINED FINANCIAL STATEMENTS SEPTEMBER 30, 1992 H NOTE 8 - LONG-TERM DEBT (Continued) Installment notes payable in monthly installments of $6,136 from October 1, 1992 to maturity dates at various times 'H through the fiscal year ended September 30, 1996; the average interest rate is 7.41% $ 179,006 `_I Debt Service Funding Requirements - The total annual debt service funding requirements for all bonds outstanding at September 30, 1992, consisting of i interest payments of $30,072, 104 and principal payments of $59,814,609 are as follows: Revenue Bonds Year Ended Proprietary" Funds Governmental September 30 Amount Interest Rate Amount Interest Rate 1993 $ 891,307 5.4% - 6.75% $ 5,733,982 4.75% - 9.25% 1994 890,918 5.6% - 6.75% 5,729,192 5.00% - 9.25% 1995 889,117 5.7% - 6.75% 5,719,956 5.20% - 9.25% 1996 891, 162 5.8% - 6.75% 5,712,737 5.35% - 9.25% 1997 - - 891 732 0 5.9� 6.75% 5,711,197 5.55% 9.25% 1998-2002 4,471,546 6.0% - 6.75% 28,438,806 5.70% - 9.25% 2003-2007 4,437,622 6.6% - 6.75% 14,039,894 6.15% - 9.25% 2008-2011 3,229,400 6.75% 1,542,422 7.60% - 9.25% Total $ 16,592,804 $ 72,628, 186 Notes Payable Year Ended Proprietary Funds Governmental September 30 Amount Interest Rate Amount Interest Rate 1993 $ 206,728 8.56% $ 64,847 6.9% - 11.8% 1994 206,728 8.56% 61 899 6. o _9� 11.8% 1995 51,682 8.56% 61,899 6.9% - 11.8% 1996 - 11,940 •6.9% - 7.3% Total $ 465, 138 $ 200,585 Year Ended September 30 Total 1 1993 $ 6,896,864 1994 6,888,737 1995 6,722,654 1 1996 6,615,839 1997 6,602,929 1998-2002 32,910,352 2003-2007 18,477,516 2008-2011 4,771,822 $ 89,886,713 C-28 MONROE COUNTY, FLORIDA BOARD OF COUNTY COMMISSIONERS NOTES TO COMBINED FINANCIAL STATEMENTS SEPTEMBER 30. 1992 NOTE 8 - LONG-TERM DEBT (Continued) The amount available in the Debt Service Funds to service the 1983, 1988A and 1988E and 1990 revenue bonds is $8,425,834. Restrictive Covenants and Collateral Requirements - The 1983 Refunding Improvement Revenue Bonds are payable from and collateralized by a lien on and pledge of the racetrack funds received by Monroe County from the State of Florida. The 1991 Municipal Service District Refunding Improvement bonds are payable solely from and collateralized by a prior lien upon and pledge of (i) charges for service levied annually against residential property within the Monroe County Municipal Service District (the "District") , Monroe County, Florida for the availability and furnishing of certain solid waste disposal services, (ii) payments received from franchisee solid waste collectors with respect to commercial property within the District, (iii) all other non ad valorem funds received by the District with respect to furnishingservices P of the solid waste facilities to the residents of the District excluding any state or federal funds received from time to time by the District and (iv) certain investment income received by the District. Under the terms of the enterprise revenue bonds issue, the Municipal Service District is required, among other things, to establish rates and to collect fees and charges which will be sufficient at all times to pay 110% of the Maximum Debt Service Requirement on the Series 1991 Bonds and on all outstanding Parity Bonds, plus 100% of all reserve or other payments including the cost of Operation and Maintenance and deposits for Renewal and Replacements of the Facilities. The Municipal Service District was incompliance with those covenants for the year ended September 30, 1992. The Bonds and the interest payable thereon will not constitute a general obligation of the District, Monroe County or the State of Florida, or a pledge of the faith and credit of the District, Monroe County, the State of Florida or any political subdivision thereof. Neither the Bonds, nor any interest or premium thereon, shall be payable from the ad valorem tax revenues of the District, Monroe County, or the State of Florida. The 1988 Series A and B Improvement Revenue Bonds are payable from and secured by a first lien upon and pledge of the Guaranteed Entitlement portion of the Revenue Sharing Trust Fund for Counties and the Second Guaranteed Entitlement for Counties paid by the State of Florida. The 1989 Special Obligation Notes are payable from and collateralized by (i) charges for service levied against designated property within Monroe County benefitted by the County's solid waste disposal system pursuant to Ordinance No. C-29 MONROE COUNTY, FLORIDA BOARD OF COUNTY COMMISSIONERS NOTES TO COMBINED FINANCIAL STATEMENTS SEPTEMBER 30, 1992 NOTE 8 - LONG-TERM DEBT (Continued) 033-1989 3 1989 (ii) any payments received from franchisee solid waste collectors with respect to commercial property within Monroe County (iii ) all other non ad valorem funds received by the issuer with respect to the furnishing of solid waste disposal services to residents of Monroe County, excluding any state or federal funds received from time to time by the Board and (iv) investment earnings. The pledge of the aforementioned revenues are junior and inferior in all respects to the lien of the 1985 Municipal Service District Refunding Improvement Revenue Bonds on such revenues. The 1991 Sales Tax Revenue Bonds are payable from and collateralized by a lien and pledge of the portion of the proceeds of the one cent local government infrastructure sales surtax on deposit in the trust fund established for the County in the Florida State Treasury, allocated for and distributed monthly to the County. NOTE 9 - PRIOR YEAR DEFEASANCE OF DEBT On December 6, 1985 the Board defeased the $8,000,000 Municipal Service District Improvement Bonds, Series 1980 using proceeds from the $9,211,774 Municipal Service District Refunding Improvement Bonds, Series 1985. On April 1, 1991 the Board defeased the Municipal Service District Refunding Improvement Bonds, Series 1985 byusingproceeds from the Municipal Service District Refunding P Improvement Bonds, Series 1991 . The following schedule reflects the outstanding principal on refunded Municipal Service District Bonds, by issue as of September 30, 1992: $8,000,000 Municipal Service District Improvement Bonds, Series 1980 $ 7,310,000 $9,211,774 Municipal Service District Refunding Improvement Bonds, Series 1985 7,196,774 $ 14,506,774 NOTE 10 - LEASE OBLIGATIONS Capitalized lease obligations consist of equipment lease purchases accounted for in the General Long-Term Debt Account Group and General Fixed Assets Account Group. The future minimum payments under capitalized leases consist of the following at September 30, 1992: C-30 MONROE COUNTY, FLORIDA BOARD OF COUNTY COMMISSIONERS NOTES TO COMBINED FINANCIAL STATEMENTS SEPTEMBER 30, 1992 NOTE 10 - LEASE OBLIGATIONS (Continued) General Long- Fiscal year ending September 30: Term Debt 1993 $ 17,445 1994 8,729 Total minimum payments 26,174 Amounts representing interest 2,279 Present value of net minimum lease payments $ 23,895 Leased equipment which has been capitalized as of September 30, 1992 is as follows: General Fixed Assets: General Government $ 53,349 Rental expense under operating leases for the current year amounted to $ 484,936. NOTE 11 - CONTRIBUTED CAPITAL Contributed capital consists of the following at September 30, 1992: Enterprise Funds - Contributions from Other Funds: Municipal Service District $ 2,805,649 Card Sound Bridge 2,761 $ 2,808,410 NOTE 12 - FUND DEFICIT Enterprise Funds - Municipal Service District - The accumulated deficit of $1,791,177 represents the accumulated operating losses since the District's inception. It is attributable to depreciation expense recorded on contributed assets, additional funding of restricted assets, and the estimated cost of landfill closure. The deficit will be eliminated by continuing to collect charges and fees as increased in the prior year. C-31 MONROE COUNTY, FLORIDA BOARD OF COUNTY COMMISSIONERS NOTES TO COMBINED FINANCIAL STATEMENTS SEPTEMBER 30, 1992 NOTE 13 - SEGMENTS OF ENTERPRISE ACTIVITIES `-_ Municipal Ser vice rvice District operating P g revenues are generated primarily by billings for mandatory garbage collection. Card Sound Bridge operating revenues are generated through tolls for the use of the Bridge. The key financial data for the year ended September 30, 1992 for the above services are as follows: Municipal Card Service Sound District Bridge. Total Operating Revenues $ 13.779,346 $ 840.584 $ 14.619.930 Operating Expenses 11,394,292 457,563 11,851,855 Depreciation 1.008.359 75.642 1.084,001 Total Operating Expenses 12.402.651 533,205 12.935.856 Operating Income 1,376,695 307,379 1,684,074 Operating Grants 121,528 - 121,528 Interest Income 557,166 102,484 659,650 Interest Expense and Other Debt Service Costs (682,602) - (682,602) Loss on Disposition of Assets (33,947) - (33,947) Operating Transfers In 1,821,199 - 1,821,199 Operating Transfers Out (1,378,699) (21.139) (1.399,838) Net Income $ 1,781,340 $ 388,724 $ 2,170,064 Net Increase in Cash Flows $ 1,699,717 $ 363.528 $ 2,063,245 Assets $ 22,995,997 $ 3,888,565 $ 26,884,562 Long-Term Debt S 11,064,051 S 10,843 $ 11,074,894 Contributed Capital $ 2,805.649 $ 2.761 $ 2,808,410 Fund Equity $ 4,568,968 $ 3,827,464 $ 8,396,432 Acquisition of Property, Plant and Equipment $ 193,966 $ 80,953 $ 274,912 NOTE 14 - BUDGETARY - GAAP REPORTING RECONCILIATION The accompanying Combined Statement of Revenues, Expenditur es es and Changes in Fund Balances - Budget and Actual - All Governmental Fund Types and Expendable Trust Funds for the year ended September 30, 1992 presents comparisons of the legally adopted budget with actual data on a budgetary basis. Because certain accounting a lied principles Pp for purposes of developing data on a budgetary basis differ C-32 MONROE COUNTY, FLORIDA BOARD OF COUNTY COMMISSIONERS NOTES TO COMBINED FINANCIAL STATEMENTS SEPTEMBER 30, 1992 NOTE 14 - BUDGETARY - GAAP REPORTING RECONCILIATION (Continued) from those used to present financial statements in conformity with GAAP, a reconciliation of resultant basis, timing and perspective differences in the Excess of Revenues and Other Sources Over (Under) Expenditures and Other Uses for the year ended September 30, 1992 is presented as follows: Special Debt Capital Expendable General Revenue Service Projects Trust Excess of revenues and other sources over (under) expenditures and other uses - budgetary basis $(1,246,611) $ 2.542.294 $ 5.844,274 $15.465.790 $ (9,884) Adjustments: To adjust revenues for proceeds of tax anticipation note - 360,000 - - - To adjust expenditures for repayment of tax anticipation note - (360,000) - - - To record excess of revenues over (under) expenditures for unbudgeted funds: Board, Special Road District Cross Key Waterway - 192 - _ - Board, Community Development Block Grant - (174,881) - - - Board, Mariner's Hospital District - 1,813 - - - Board, Shared County and State Health Care Program - - - - 152 Board, Court Facilities Fees - - - - 2.506 Total Adjustments - (172,876) - - 2.658 Excess of revenues and other sources over (under) expenditures and other uses - GAAP basis $(1,246,611) $ 2,369,418 $ 5,844,274 $15,465,790 $ (7,2262 NOTE 15 - RETIREMENT PLAN Substantially all full-time Board employees are participants in the Florida Retirement System, "The System", a multiple-employer, cost-sharing public retirement system. The System, which is controlled by the State Legislature and administered by the State of Florida, Department of Administration, Division of Retirement, covers approximately 546,000 full-time employees of various governmental units within the State of Florida. The System provides for vesting of benefits after 10 years of creditable service. Normal retirement benefits are available to employees who retire at or after age r 62 with 10 or more years of service. Early retirement is available after 10 ' years of service with a 5% reduction of benefits for each year prior to the normal retirement age. Retirement benefits are based upon age, average compensation and years-of-service credit where average compensation is computed as the average of an individual 's five highest years of earnings. The Board has no responsibility to the System other than to make the periodic payments required by state statutes. Ten-year historical trend information showing the System's progress in accumulating sufficient assets to pay benefits when due is presented in the System's June 30, 1991 Comprehensive Annual Financial Report. C-33 MONROE COUNTY, FLORIDA BOARD OF COUNTY COMMISSIONERS NOTES TO COMBINED FINANCIAL STATEMENTS jl SEPTEMBER 30, 1992 NOTE 15 - RETIREMENT PLAN (Continued) The amount reported below as "pension benefit obligation" is a standardized disclosure measure of the present value of pension benefits, adjusted for the effects of projected salary increases estimated to be payable in the future as a result of employee service to date. The measure is the actuarial present value of credited projected benefits and is intended to assist users in assessing the plan's funding status on a going-concern basis, assess progress made in accumulating sufficient assets to pay benefits when due, and make comparisons among government pension plans and employers.yers The System does not conduct separate measurements of assets and pension benefit obligations for individual employers. The pension benefits obligation at June 30, 1991 for the System as a whole, determined through an actuarial valuation 9 u ton performed as of that date, was $33.8 billion. The System's net assets available for benefits on that date (valued at market) were $23.4 billion, resulting in an unfunded pension benefit obligation of $10.4 billion. Participating employer contributions are based upon state-wide rates established by the State of Florida. These rates are applied to employee yee salaries as follows: regular employees, 16.51%, special risk employees, 26.35%, and elected officials, 24.59%. The Board's contributions of approximately $2,665,000 made during the year ended September 30, 1992 were made in accordance with contribution requirements determined by the actuarial valuation of the System as of June 30, 1991 . These contributions represented approximately .11% of total contributions required of all participating employers during the fiscal year of the System ended June 30, 1992. Tot al payroll for Board employees during the fiscal year ended September 30, 1992 was approximately $16,387,000, with the portion attributed to employees covered by the System being $15,466,000. The contribution to the System for the year was approximately 16.3 % of total payroll . There were no changes in actuarial assumptions, benefit provisions, actuarial funding methods or any other significant factors that 9 affected the Board's contribution during the fiscal year ended September 30, 1992. Effective January 1, 1992 contribution rates were increased to cover future normal costs and to amortize the unfunded liability determined as of June 30, 1991. NOTE 16 - INTERFUND TRANSFERS Operating Transfers during the year ended September 30, 1992 consisted of the following: C-34 MONROE COUNTY, FLORIDA BOARD OF COUNTY COMMISSIONERS NOTES TO COMBINED FINANCIAL STATEMENTS SEPTEMBER 30, 1992 NOTE 16 - INTERFUND TRANSFERS (Continued) Operating Operating Fund Transfers In Transfers Out General Fund $ 2,061,404 $ 787,636 Special Revenue Funds: Road and Bridge 21,566 46,889 Fire and Ambulance District 1 3,356 389,348 Fire and Ambulance District 5 73 186,373 Fire and Ambulance District 6 863 115,873 Translator System - 24,958 Special Road District Venetian Drive - 21,566 Planning, Building and Zoning 248,016 295,023 Parks and Recreation - 17,350 273,874 1,097,380 Debt Service: 1991 Sales Tax Revenue Bonds 4,676,484 - Capital Project: Comprehensive Improvements 3,511 - One Cent Infrastructure Surtax - 5,520,908 3,511 5,520,908 Enterprise Fund: Municipal Service District 1,821, 199 1,378,699 Card Sound Bridge - 21,139 1,821, 199 1,399,838 Internal Service Fund: Worker's Compensation - 13,320 Group Insurance - 7,770 Risk Management - 9,620 - 30,710 $ 8,836,472 $ 8,836,472 C-35 MONROE CO UNTY, FLORIDA BOARD OF COUNTY COMMISSIONERS NOTES TO COMBINED FINANCIAL STATEMENTS SEPTEMBER 30, 1992 NOTE 17 - DEFERRED COMPENSATION PLAN The Board offers its employees a deferred compensation plan created in accordance with Internal Revenue Code Section 457. The plan, available to all employees, permits them to defer a portion of their salary until future years. The deferred compensation is not available to employees until termination, retirement, death, or unforeseeable emergency. All amounts of compensation deferred under the plan, all property and rights purchased with those amounts, and all income attributable to those amounts, property, or rights are (until paid or made available to the employee or other beneficiary) solely the property and rights of the Board (without being restricted to the provisions of benefits under the plan) , subject only to the claims of the Board's general creditors. Participants' rights under the plan are equal to those of general creditors of the Board in an amount equal to the fair market value of the deferred account for each participant. The Board has no liability for losses under the plan but do have the duty of due care that would be required of an ordinary prudent investor. The Board believes that it is unlikely that it will use the assets to satisfy the claims of general creditors in the future. NOTE 18 - LITIGATION The Board is a defendant in various lawsuits and is involved in other disputes wherein substantial amounts are claimed. In the opinion of the Board, these suits and claims should not result in judgements or se ttlements J 9 which, in aggregate would have a material adverse effect on the Board's financial condition. NOTE 19 - COMMITMENTS AND CONTINGENCIES Self Insurance Programs - The Board is self-insured for losses in the areas of liability and workers' compensation. Claims are paid from the Group Insurance, Workmen's Compensation, and Risk Management Internal Service Funds which are funded by contributions from other fu nds and, in the case of Group Insurance, employees. The contributions are determined by projected losses based on historical claims experience. Estimated liabilities for claims incurred but not reported are accrued based on projections estimated by Board staff from historical data. As of September 30, 1992, there were no material long-term liabilities for claims and judgements. Grant Programs - The Board participates in a number of federally assisted grant programs. These programs are subject to financial and compliance audits by the grantors or their representatives. As of Febru ary uary 26, 1993 there were no material questioned or disallowed costs as a result of grant audits in process or completed. C-36 MONROE COUNTY, FLORIDA BOARD OF COUNTY COMMISSIONERS NOTES TO COMBINED FINANCIAL STATEMENTS SEPTEMBER 30, 1992 NOTE 19 - COMMITMENTS AND CONTINGENCIES (Continued) Arbitrage Rebate - In accordance with the Tax Reform Act of 1986, any interest earnings on borrowed construction funds in excess of the interest costs are required to be rebated to the federal government. The Board has estimated that there will be no significant liability for arbitrage rebate. Landfill Closure Escrow Funding - Pursuant to Florida Department of Environmental Regulation Rule 17-701.076, Financial Responsibility, the Board must establish and fund a landfill management escrow account relative to its solid waste facilities. As of September 30, 1992, this account is not fully funded. A plan has been submitted to the Florida Department of Environmental Regulation to provide for funding the mandated landfill closure and maintenance costs. The plan contemplates the use of the renewal and replacement funds established pursuant to the Municipal Service District Refunding Improvement Bonds, Series 1991 and the issuance of additional parity bonds. The plan is pending approval from the Florida Department of Environmental Regulation. Impact Fee Refunds - Unexpended or unencumbered funds arising from the collection of impact fees may be refunded within one year following the end of the sixth year from the date on which the impact fee was paid or within three months of the noncommencement of construction. NOTE 20 - SUBSEQUENT EVENT By resolutions adopted on January 13, 1993, the Board authorized the issuance of $2,500,000 Refunding Improvement Revenue Bonds, Series 1993 and $4,585,000 Card Sound Road and Bridge Improvement Revenue Bonds, Series 1993. The proceeds of the Refunding Revenue Bonds will be used to retire the Refunding Revenue Bonds, Series 1983 and provide more favorable repayment terms. The proceeds of the Improvement Revenue Bonds will be used to construct improvements to the County's Card Sound Road and Bridge Facilities. C-37 MONROE COUNTY, FLORIDA - BOARD OF COUNTY COMMISSIONERS STATEMENT OF REVENUES, EXPENDITURES AND -'1 CHANGES CHANGES IN FUND BALANCE - BUDGET AND ACTUAL GENERAL FUND FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1992 Variance Favorable Budget Actual (Unfavorable) Revenues: Taxes $ 10,558,186 $ 10,399,412 $ (158,774) Licenses and Permits 231,200 291,586 60,386 Intergovernmental 10,920,774 10,264,196 (656,578) Charges for Services 2,541,197 3,661,293 1,120,096 Fines and Forfeitures . 17,500 20,438 2,938 Interest 862,555 565,249 (297,306) Miscellaneous 262,095 401,492 139,397 Total Revenues 25,393,507 25,603,666 210,159 Expenditures: Current: General Government: Board of County Commissioners 1,131,461 1,084,897 46,564 Insurances-Clerk Circuit Court 265,537 265,537 -- Insurances-Clerk to the Board 101,029 101,029 -- Insurances-Microfilm 22,176 22,176 -- f Clerk to the Board - 625,223 623,375 1,848 I' ✓Clerk of the Circuit Court 1,077,692 1,029,984 47,708 Public Records Trust Fund 15,000✓ 4,865 10,135 Clerk's Supplemental Planning Budget 21 ✓ 21 -- Clerk of the Circuit Court-Microfilm 148,220✓ 132,648 15,572 VCIerk of the County Court 725,757 692,109 33,648 Clerk - Data Processing 284,371 283,417 954 ✓Clerk - Electronic Recording 86,596✓ 86,587 9 Clerk - Domestic Relations 49,896' 49,637 259 Criminal Systems Capital Purchase 89,019 67,167 21,852 Internal Audit 88,109 76,541 11,568 TDC Audit Function 98,484 80,756 17,728 County Attorney 930,741 809,355 121,386 Property Appraiser 1,690,399 1,528,862 161,537 Tax Collector 2,362,302 2,108,942 253,360 l Circuit Court 408,101 356,408 51,693 County Court 66,197 59,457 6,740 Pretrial Services 295,027 286,721 8,306 State Attorney 129,040 63,248 65,792 Public Defender 186,204 171,899 14,305 Guardianship of Monroe County 41,900 41,513 387 Guardianship Evaluation 25,000 24,999 1 Supervisor of Elections 373,106 359,192 13,914 Elections 150,924 139,117 11,807 County Administrator 178,083 171,323 6,760 Information Systems 1,209,552 1,160,640 48,912 Office of Management& Budget 204,008 195,742 8,266 Management Services 45,972 42,675 3,297 Purchasing 133,536 133,519 17 D-1 (Continued) t, MONROE COUNTY, FLORIDA - BOARD OF COUNTY COMMISSIONERS STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE - BUDGET AND ACTUAL GENERAL FUND - CONTINUED FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1992 • Variance Favorable Budget Actual (Unfavorable) Personnel\Safety 234,656 224,476 10,180 Public Works Management 117,642 116,944 698 Public Works Garage 768,047 657,108 110,939 Public Works Correction Facilities 210,807 127,638 83,169 Public Works Facilities Maintenance 2,866,982 2,789,921 77,061 Advertising 5,000 847 4,153 Chaplin Building 38,702 37,214 1,488 Communications 262,993 243,180 19,813 Community Services Management 115,152 108,638 6,514 Pilot Residential Work Release Program 84,806 76,485 8,321 Anti Drug Abuse Pretrial 51,913 47,629 4,284 Total General Government 17,995,383 16,684,438 1,310,945 Public Safety: Medical Examiner 330,122 326,373 3,749 Emergency Management 321,017 273,589 47,428 Radiological Emergency Preparedness Grant 159,684 94,488 65,196 Emergency Medical Services Coordinator 155,253 133,384 21,869 Emergency Medical Services Grant 6,244 1,953 4,291 Emergency Medical Services Award Grant 211,056 -- 211,056 Communications Project 133,998 321 133,677 Emergency Transport Vehicle Project 199,788 124,527 75,261 Emergency Medical Services Grant-Masks 5,000 5,000 -- Continuing Professional Education Grant 29,698 25,540 4,158 Public Safety Management 126,117 121,800 4,317 Emergency Medical Communications 17,385 11,418 5,967 911 Emergency System 156,098 148,977 7,121 Emergency Medical Air Transportation 50,000 28,980 21,020 Warning&Communication Grant 17,850 17,850 -- Hurricane Andrew 218,640 199,298 19,342 Total Public Safety 2,137,950 1,513,498 624,452 Physical Environment: DNR Windley Key#13 1,750 1,750 -- DNR Summerland Key#1 2,770 2,770 -- DNR Lakes #15& #17 4,770 4,770 -- DNR Tavernier Creek #15 1,488 1,488 -- DNR Derelict Vessel-Phase II 12,879 10,374 2,505 Lake Markers 12,800 12,800 -- DNR Derelict Vessel 92,800 60,539 32,261 DNR Windley Key#15 870 870 -- DNR Tavemier Creek #12 1,800 1,800 -- DNR Duck Key#2 2,347 2,347 -- f D-2 L ;' (Continued) Y\_ /" MONROE COUNTY, FLORIDA - BOARD OF COUNTY COMMISSIONERS STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE - BUDGET AND ACTUAL GENERAL FUND - CONTINUED FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1992 Variance Favorable - Budget Actual (Unfavorable) Derelict Vessel Emergency Removal 1,736 1,736 -- Wildlife Pond Aeration 1,500 934 566 Litter Grant 18 -- 18 Extension Service 120,243 119,389 854 Total Physical Environment 257,771 221,567 36,204 Transportation: County Engineer 73,534 63,168 10,366 Marathon Airport Operations& Maint. 148,287 140,063 8,224 Marathon Airport Noise Study 14,350 3,440 10,910 Marathon Airport Runway Safety Overrun 3,150 3,150 -- Marathon Airport Regional Impact 27,960 21,730 6,230 Marathon Airport Sewage Treatment Plant 49,914 15,675 34,239 Marathon Airport Apron & Lighting 95,213 42,154 53,059 Marathon Airport Stormwater Runoff Study 17,772 7,565 10,207 Marathon Airport Terminal-Phase I 256,884 176,662 80,222 j Marathon Airport Terminal Complex 153,045 146,609 6,436 Marathon Airport Parking Lot 386,309 25,203 361,106 Key West Airport Operations & Maint. 832,297 799,934 32,366 Key West Airport Safety Zone 32,315 32,315 -- Key West Airport Noise Study 10,735 3,267 7,468 Key West Airport Apron Expansion 425 425 -- Key West Airport Beacon&Tower 74,092 50,151 23,941 Key West Airport Environmental Assessment 168,015 34,960 133,055 , Key West Airport Stormwater Runoff Study 22,433 19,315 3,118 Key West Airport Federal Inspection Station 48,892 33,283 15,609 - Key West Airport Terminal Renovations 46,897 32,503 14,394 Key West Airport Master Plan 5,191 5,191 ,- Key West Airport Sewage Treatment Plant 21,305 10,720 10,585 Key West Airport Parking Lot 674,205 654,831 19,374 Total Transportation 3,163,220 2,322,311 840,909 Economic Environment: Housing Authority\HUD 328,224 43,288 284,936 Veteran's Affairs 303,122 293,321 9,801 SFETC - JTPA Liaison 67,786 27,206 40,580 SFETC - Title IIA 1,850 1,736 114 Title II Incentive Award 3 3 -- SFETC Intake 92,686 50,882 41,804 Summer Youth Employment&Training 59,090 20,674 38,416 Total Economic Environment 852,761 437,110 -- - 415,651 D-3 (Continued) MONROE COUNTY, FLORIDA - BOARD OF COUNTY COMMISSIONERS STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE - BUDGET AND ACTUAL GENERAL FUND - CONTINUED FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1992 Variance Favorable Budget Actual (Unfavorable) Human Services: Public Works Animal Shelter 541,660 522,757 18,903 Baker Act Services 370,208 370,208 -- Mental Health 375,099 375,099 -- Monroe County Association for Retarded Citizens 25,000 25,000 -- Baker Act Transportation 78,086 60,501 17,585 Juvenile Drug Rehabilitation Program 76,000 76,000 -- Grace Jones Daycare Center 5,020 3,919 1,101 Welfare Administration 582,887 572,497 10,390 Welfare Services 852,500 799,580 52,920 Health Care Responsibility Act 32,108 24,573 7,535 Bayshore Manor 317,424 303,737 13,687 Senior Community Service Project-I 346,011 200,783 145,228 Senior Community Service Project-II 28,701 27,495 1,206 Transportation Title III-B 266,439 202,157 64,282 Nutrition C-I 250,551 195,087 55,464 Nutrition C-Il 227,366 181,735 45,631 CCE - In Home Services 1,099,661 648,604 451,057 CCDA - Homemakers 227,465 136,753 90,712 Homemaker III-D 32,733 26,340 6,393 Referral 3-B Information 27,998 21,972 6,026 Community Care for the Elderly 107,030 57,949 49,081 ADIP 51,271 33,853 17,418 Lower Keys AARP 1,500 47 1,453 Middle Keys AARP 1,500 586 914 Upper Keys AARP 1,500 793 707 Big Pine Key AARP 1,500 1,103 397 Older Americans Volunteer Program 4,000 3,888 112 Legal Aid 14,250 13,540 710 Help Line 10,500 10,500 -- Domestic Abuse Shelter 20,000 20,000 -- Hospice of the Florida Keys 50,000 50,000 -- _ Aids Help, Inc. 38,000 38,000 -- Big Brothers\Big Sisters 10,000 9,989 11 Handicapped Job Placement 25,000 25,000 -- Florida Keys Youth Club 40,000 39,617 383 Florida Keys Children Shelter 21,000 15,618 5,382 Life Center Foundation 15,000 15,000 -- Wesley House 12,000 12,000 -- Total Human Services 6,186,968 5,122,280 1,064,688 Culture and Recreation: Fine Arts Council 105,000 105,000 -- Higgs Beach 98,498 95,570 2,928 Summer School Recreation Program 42,750 42,750 -- Historic Fla.Keys Preservation Board 8,550 8,550 -- j D-4 Ci, (Continued) i MONROE COUNTY, FLORIDA - BOARD OF COUNTY COMMISSIONERS STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE - BUDGET AND ACTUAL GENERAL FUND - CONTINUED FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1992 Variance Favorable Budget Actual (Unfavorable) Monroe County Museums 53,050 24,697 28,353 Lower Matecumbe Beach 244,790 199,339 45,451 Library Admin Support 324,943 321,008 3,935 Library Key West 372,440 371,330 1,110 Library Bookmobile 35,912 33,868 2,044 Library Marathon 164,618 148,842 15,776 Library Islamorada 133,866 128,852 5,014 Library Key Largo 154,277 139,501 14,776 -- Library Donations 26,726 5,961 20,765 Total Cultural and Recreation 1,765,420 1,625,268 140,152 Debt Service: Principal Retirement 175,508 174,347 1,161 Interest and Fiscal Charges 26,590 23,226 3,364 Total Debt Service 202,098 197,573 4,525 Total Expenditures 32,561,571 28,124,045 4,437,526 Excess of Revenues Over/ (Under) Expenditures (7,168,064) (2,520,379) 4,647,685 Other Financing Sources/(Uses): Reserve for Contingencies (2,482,584) -- 2,482,584 Transfers from Other Funds 2,317,275 2,061,404 (255,871) Transfers to Other Funds (787,636) (787,636) -- Total Other Financing Sources/(Uses) (952,945) 1,273,768 2,226,713 Excess of Revenues and Other Sources Over/(Under) Expenditures and Other Uses - Budgetary Basis (8,121,009) (1,246,611) 6,874,398 Fund Balance, October 1, 1991 10,767,559 10,767,559 -- Fund Balance, September 30, 1992 $ 2,646,550 $ 9,520,948 $ 6,874,398 /- D-5 • THIS PAGE INTENTIONALLY LEFT BLANK r- I MONROE COUNTY, FLORIDA - BOARD OF COUNTY COMMISSIONERS COMBINING BALANCE SHEET ALL SPECIAL REVENUE FUNDS SEPTEMBER 30, 1992 Y J i- Community I / Development Fine Road ✓ Block & & Law Grant Forfeiture Bridge Library ASSETS Assets: Cash and Investments $ 131,292 $ 5,531,711 $ 8,998,775 $ 15,723 Accounts Receivable: Other 10 1,860 49 -- Allowance for Other Uncollectible -- -- -- -- Mortgage Note Receivable 441,345 -- -- -- Allowance for Mortgage Receivable (186,115) -- -- -- Due from Other Funds -- 57 96 -- Due from Other Governmental Units -- 584,768 381,783 1,813 Total Assets $ 386,532 $ 6,118,396 $ 9,380,703 $ 17,536 LIABILITIES AND FUND EQUITY Liabilities: Accounts Payable $ -- $ 122,164 $ - 177,480 $ 1,444 Accrued Wages and Benefits Payable -- 1,107 109,150 -- Due to Other Funds -- 506,936 165,352 443 Due to Other Governmental Units -- -- -- -- Deposits in Escrow -- -- -- -- _i Deferred Revenues -- -- -- • -- 1 Other Current Liabilities -- 398 -- -- Total Liabilities -- 630,605 451,982 1,887 Fund Equity: Fund Balances: Reserved for Encumbrances -- -- -- -- Reserved for Mortgage Loans 255,230 -- -- -- Unreserved 131,302 5,487,791 8,928,721 15,649 1 Total Fund Equity 386,532 5,487,791 _ 8,928,721 15,649 Total Liabilities and Fund Equity $ 386,532 $ 6,118,396 $ 9,380,703 $ 17,536 E-1 , (Continued) MONROE COUNTY, FLORIDA - BOARD OF COUNTY COMMISSIONERS COMBINING BALANCE SHEET ALL SPECIAL REVENUE FUNDS - CONTINUED SEPTEMBER 30, 1992 ,/ J . j Tourist Tourist Tourist Tourist Development, Development, Development, Development, District District District District #One #Two • #Three #Four 2 Cent 2 Cent 2 Cent 2 Cent ASSETS Assets: Cash and Investments $" 397,122 $ 106,446 $ 63,594 $ 110,187 Accounts Receivable: Other -- 70 -- -- Allowance for Other Uncollectible -- -- -- _- Mortgage Note Receivable -- -- -- __ Allowance for Mortgage Receivable -- -- -- _- Due from Other Funds 51,172 2,081 1,100 1,195 Due from Other Governmental Units 8,255 861 2,278 1,299 Total Assets $ 456,549 $ 109,458 $ 66,972 $ 112,681 LIABILITIES AND FUND EQUITY Liabilities: Accounts Payable $ 196,133 $ 10,516 $ 32,570 $ 39,139 Accrued Wages and Benefits Payable -- -- -- -- Due to Other Funds -- -- 1,498 16,591 Due to Other Governmental Units -- -- -- -- Deposits in Escrow -- -- -- -- Deferred Revenues -- -- -- -- Other Current Liabilities -- -- -- -- 11 Total Liabilities 196,133 10,516 34,068 55,730 Fund Equity: Fund Balances: Reserved for Encumbrances -- -- -- -- ,- Reserved for Mortgage Loans -- -- -- -- Unreserved 260,416 98,942 32,904 . 56,951 Total Fund Equity 260,416 98,942 32,904 56,951 Total Liabilities and Fund Equity $ 456,549 $ 109,458 $ 66,972 $ 112,681 I_, E-2 ,' C, ,1 1 V Tourist V .1 / / Tourist Development, Tourist Tourist Tourist Tourist Development, Administrative Development, Development, Development, Development, District and District District District District #Five Promotional #One #Two #Three #Four 2 Cent 2 Cent 3 Cent _ 3 Cent 3 Cent 3 Cent $ 165,695 $ 649,555 $ 1,720,816 $ 126,578 $ 58,084 $ 333,877 - 1,450 16,075 8,422 652 1,444 2,985 9,392 45,767 12,682 1,322 3,500 1,996 $ 176,537 $ 711,397 $ 1,741,920 $ 128,552 $ 63,028 $ 338,858 $ 37,764 $ 419,095 $ 211,716 $ 19,419 $ 26,110 $ 52,667 29,945 -- 68,000 -- 66 742 67,709 419,095 279,716 19,419 26,176 53,409 108,828 292,302 1,462,204 109,133 36,852 285,449 108,828 292,302 1,462,204 _ 109,133 36,852 285,449 $ 176,537 $ 711,397 $ 1,741,920 $ 128,552 $ 63,028 $ 338,858 E-3 / ( (Continued) MONROE COUNTY, FLORIDA - BOARD OF COUNTY COMMISSIONERS j COMBINING BALANCE SHEET ALL SPECIAL REVENUE FUNDS - CONTINUED SEPTEMBER 30, 1992 f JTourist Fire And Development, Ambulance Fire And Fire And District District #1 Ambulance Ambulance #Five Lower and District #5 District #6 3 Cent Middle Keys Tavernier Key Largo ASSETS Assets: Cash and Investments $ 441,962 $ 2,547,735 $ 480,789 $ 738,627 Accounts Receivable: Other -- 1,203,779 10 -- Allowance for Other Uncollectible -- (1,025,589) -- -- Mortgage Note Receivable -- -- -- -- Allowance for Mortgage Receivable -- -- -- -- 1 Due from Other Funds 3,988 -- -- -- Due from Other"tGovemmental Units 14,426 43,231 7,758 3,728 - Total Assets $ 460,376 $ 2,769,156 $ 488,557 $ 742,355 LIABILITIES AND FUND EQUITY Liabilities: Accounts Payable $ 62,216 $ 88,153 $ 29,517 $ 44,870 - Accrued Wages and Benefits Payable -- 102,444 -- 1,170 Due to Other Funds 1,340 202,728 88,574 24,760 Due to Other Governmental Units -- -- -- -- Deposits in Escrow -- -- -- -- Deferred Revenues -- 40,000 19,200 5,750 Other Current Liabilities -- -- -- -- Total Liabilities 63,556 433,325 137,291 76,550 Fund Equity: Fund Balances: Reserved for Encumbrances -- 8,117 -- -- Reserved for Mortgage Loans -- -- -- -- Unreserved 396,820 2,327,714 351,266 665,805 Total Fund Equity 396,820 2,335,831 351,266 665,805 Total Liabilities and Fund Equity $ 460,376 $ 2,769,156 $ 488,557 $ 742,355 �') E-4 ,_ 1 1 1 J k 1 / , 1 \,""� Unincorporated Special ' \\"J p' / Area Service Unincorporated Translator Road District �I District Area Service System Cross Key Special Mariners Planning, District Service Waterway Roa 'strict Hospital Building and Parks and District Estates Venetian 'ye District Zoning Recreation $ 231,236 $ 6,282 $ 31,668 $ 39,391 $ 2,637,126 $ 187,965 -- -- -- -- 6 -- -- -- -- -- 16 -- 9,265 -- -- -- 233,393 6,054 240,501 6,282 $ 31,668 $ 39,391 $ 2,870,541 $ 194,019 ._- $ 11,276 $ -- $ 28,129 $ -- $ 465,641 $ 29,929 -- -- -- -- 192,452 19,056 _ 5,290 -- 917 -- 232,024 20,666 -- -- -- -- 40 -- -- -- -- -- 1,500 -- - -- -- -- -- 11,527 -- -- -- -- -- 12 -- 16,566 -- 29,046 -- 903,196 69,651 223,935 6,282 2,622 39,39.1 1,967,345 124,368 223,935 6,282 2,622 39,391 1,967,345 124,368 $ 240.501 $ 6,282 $ 31,668 $ 39,391 $ 2,870,541 $ 194.019 E-5 (r' / (Continued) MONROE COUNTY, FLORIDA — BOARD OF COUNTY COMMISSIONERS -- COMBINING BALANCE SHEET ALL SPECIAL REVENUE FUNDS — CONTINUED SEPTEMBER 30, 1992 J J J Impact Fees Impact Fees Parks and Impact Fees Impact Fees Roadways Recreation Libraries Solid Waste ASSETS Assets: Cash and Investments $ 7,254,830 $ 515,581 $ 395,960 $ 410,168 Accounts Receivable: Other 10 -- -- -- Allowance for Other Uncollectible -- —— -- -- Mortgage Note Receivable -- -- -- -- Allowance for Mortgage Receivable -- -- -- -- Due from Other Funds —— -- -- -- Due from Other Governmental Units -- -- 3,161 -- Total Assets $ 7,254,840 $ 515,581 $ 399,121 $ 410,168 UABILITIES AND FUND EQUITY Liabilities: Accounts Payable $ 57,364 $ 5,016 $ 12,759 $ -- Accrued Wages and Benefits Payable -- -- -- -- Due to Other Funds —— -- 2,068 -- Due to Other Governmental Units -- -- -- -- Deposits in Escrow -- -- -- -- Deferred Revenues -- -- -- -- Other Current Liabilities —— —— -- -- - Total Liabilities 57,364 5,016 14,827 -- � Fund Equity: Fund Balances: — Reserved for Encumbrances -- -- —— -- Reserved for Mortgage Loans -- -- -- -- Unreserved 7,197,476 510,565 384,294 410,168 ,— Total Fund Equity 7,197,476 510,565 384,294 410,168 Total Liabilities and Fund Equity $ 7,254,840 $ _ 515,581 $ 399,121 $ 410,168 '0, 7 E-6 \' , I Upper Keys Health Care Impact Fees Special Police Taxing Facilities District Total $ 355,250 $ 3,412,701 $ 38,096,726 -- -- 1,205,794 ��, -- -- (1,025,589) -- -- 441,345 —— —— (186,115) —— —— 90,733 —— 15,451 1,392,183 $ 355,250 $ 3,428,152 $ 40,015,077 $ 22,757 $ 984 $ 2,204,828 -- 3,265 428,644 8,898 3,675 1,380,513 -- -- 40 -- -- 1,500 76,477 -- -- 410 31,655 7,924 4,092,412 -- -- 8,117 -- -- 255,230 323,595 3,420,228 35,659,318 323,595 3,420,228 35,922,665 $ 355,250 $ 3,428,152 $ 40,015,077 E-7 r(-1^ MONROE COUNTY, FLORIDA — BOARD OF COUNTY COMMISSIONERS COMBINING STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE ALL SPECIAL REVENUE FUNDS FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1992 Community Development Fine Road — Block & & Law Grant Forfeiture Bridge Library Revenues: Taxes $ -- $ 20,967,346 $ 1,483,227 $ -- Licenses&Permits -- -- -- __ Intergovernmental -- 346,354 2,672,321 -- Charges for Services -- 615,149 6,456 -- Fines& Forfeitures —— 2,018,409 —— 20,521 Interest 11,234 285,280 372,867 428 Miscellaneous -- 13,574 55,720 207 Total Revenues 11,234 24,246,112 4,590,591 21,156 Expenditures: Current: General Government -- 793,542 -- 17,073 Public Safety -- 23,608,471 -- -- Physical Environment -- -- __ __ Transportation —— —— 3,437,265 —— Economic Environment 186,115 -- -- __ Human Services -- -- -- -- Culture and Recreation -- -- __ __ Debt Service —— __ __ __ Total Expenditures 186,115 24,402,013 3,437,265 17,073 Excess of Revenues Over/ (Under) Expenditures (174,881) (155,901) 1,153,326 4,083 Other Financing Sources/(Uses): Transfers from Other Funds -- -- 21,566 -- Transfers to Other Funds -- —_ (46,889) -- Total Other Financing Sources/(Uses) -- -- (25,323) -- Excess of Revenues and Other Sources Over/ (Under) Expenditures & Other Uses (174,881) (155,901) 1,128,003 4,083 Fund Balance, October 1, 1991 561,413 5,643,692 7,800,718 11,566 - Fund Balance, September 30, 1992 $ 386.532 $ 5.487,791 $ 8,928,721 $ 15,649 �. / E-8 - 1i Tourist Tourist Tourist Tourist Tourist Tourist Development, Development, Development, Development, Development, Development, Administrative District District District District District and #One #Two #Three #Four #Five Promotional 2 Cent 2 Cent 2 Cent 2 Cent 2 Cent 2 Cent $ 742,931 $ 67,848 $ 168,839 $ 186,024 $ 231,135 $ 2,894,397 8,373 766 1,906 2,097 2,582 32,581 14,742 4,354 1,732 4,362 5,785 22,687 11 201 42 84 173 705 766,057 73,169 172,519_ 192,567 239,675 2,950,370 824,038 61,879 186,185 219,974 223,829 •3,151,214 824,008 61,879 186,185 219,974 223,829 3,151,214_ (57,951) 11,290 (13,666) (27,407) 15,846 (200,844) 57 5( ,9 1) 11,290 (13,666) (27,407) 15,846 (200,844) 318,367 87,652 46,570 84,358 92,982 493,146 $ 260,416 $ 98,942 $ 32,904 $ 56,951 $ 108,828 $ 292,302 z E-9 / �; (Continued) i ' MONROE COUNTY, FLORIDA — BOARD OF COUNTY COMMISSIONERS COMBINING STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE ALL SPECIAL REVENUE FUNDS — CONTINUED FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1992 Tourist Tourist Tourist Tourist Development, Development, Development, Development, District District District District #One #Two #Three #Four 3 Cent 3 Cent 3 Cent 3 Cent Revenues: Taxes $ 1,141,215 $ 104,222 $ 259,353 $ 285,751 Licenses&Permits • -- -- -- -- Intergovernmental -- -- -- -- Charges for Services 12,861 1,176 2,927 3,222 Fines& Forfeitures -- -- -- -- Interest 74,458 5,951 3,014 20,817 Miscellaneous -- -- -- 307 Total Revenues 1,228,534 111,349 265,294 310,097 Expenditures: Current: General Government -- -- -- -- Public Safety -- -- -- -- Physical Environment -- -- -- -- Transportation -- -- -- -- Economic Environment 1,121,280 134,790 286,874 492,546 Human Services -- — -- -- Culture and Recreation -- -- -- -- Debt Service -- -- -- -- Total Expenditures 1,121,280 134,790 286,874 492,546 Excess of Revenues Over/ (Under) Expenditures 107,254 (23,441) (21,580) (182,449) Other Financing Sources/(Uses): Transfers from Other Funds —— -- -- -- Transfers to Other Funds -- -- -- -- Total Other Financing Sources/(Uses) -- -- -- -- _ Excess of Revenues and Other Sources Over/ (Under) Expenditures &Other Uses 107,254 (23,441) (21,580) ' (182,449) Fund Balance, October 1, 1991 1,354,950 132,574 58,432 467,898 Fund Balance, September 30, 1992 $ 1,462,204 $ 109,133 $ 36,852 $ 285,449 • N E-10 b 1 Tourist Fire And Special - Development, Ambulance Fire And Fire And Translator Road District District District #1 Ambulance Ambulance System Cross Key #Five Lower and District #5 District #6 Service Waterway 3 Cent Middle Keys Tavemier Key Largo District .Estates $ 355,046 $ 3,025,519 $ 597,025 $ 285,181 $ 670,508 $ -- -- 26,586 80 3,659 13 -- 3,966 446,505 7,647 3,059 9,177 -- 25,079 128,279 34,429 44,814 20,012 192 -- 2,927 222 677 -- -- 384,091 3,629,816 639,403 337,390 699,710 192 -- 146,354 25,151 26,205 -- -- -- 2,850,616 453,035 425,636 -- -- 526,053 -- -- -- -- -- -- -- -- -- 610,829 -- -- -- -- -- 24,030 -- 526,053 2,996,970 478,186 451,841 634,859 -- j^i (141,962) 632,846 161,217 (114,451) 64,851 192 -, -- 3,356 73 863 -- -- -- (389,348) (186,373) (115,873) (24,958) -- -- (385,992) (186,300) (115,010) (24,958) -- (141,962) 246,854 (25,083) (229,461) 39,893 192 538,782 2,088,977 376,349 895,266 184,042 6,090 $ 396,820 $ 2,335,831 $ 351,266 $ 665,805 $ 223,935 $ 6,282 E-11 - (Continued) MONROE COUNTY, FLORIDA - BOARD OF COUNTY COMMISSIONERS COMBINING STATEMENT OF REVENUES, EXPENDITURES AND r- CHANGES IN FUND BALANCE ALL SPECIAL REVENUE FUNDS - CONTINUED FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1992 Unincorporated Area Service Unincorporated District Area Service -Special Mariners Planning, District Road District Hospital Building and Parks and Venetian Drive District Zoning Recreation Revenues: Taxes $ -- $ -- $ 2,673,122' $ 446,620 Licenses&Permits -- -- 1,993,250 -- Intergovernmental -- -- 298,742 621 Charges for Services -- -- 34,076 19,464 Fines&Forfeitures -- -- 41,867 -- Interest 2,622 1,813 108,389 32,604 -. Miscellaneous -- -- 14,050 6,183 - Total Revenues 2,622 1,813 5,163,496 505,492 Expenditures: Current: General Government -- -- 2,750,372 -- Public Safety -- -- 2,095,834 -- - Physical Environment -- -- 417,083 -- Transportation 33,911 -- -- -- Economic Environment -- -- -- -- Human Services -- -- -- -- Culture and Recreation -- -- -- 502,526 Debt Service -- -- -- -- Total Expenditures 33,911 -- 5,263,289 502,526 Excess of Revenues Over/ , (Under) Expenditures (31,289) 1,813 (99,793) 2,966 Other Financing Sources/(Uses): Transfers from Other Funds -- -- 248,016 -- Transfers to Other Funds (21,566) -- (295,023) (17,350) Total Other Financing Sources/(Uses) (21,566) -- (47,007) (17,350) - Excess of Revenues and Other Sources Over/ (Under) Expenditures &Other Uses (52,855) 1,813 (146,800) (14,384) Fund Balance, October 1, 1991 55,477 37,578 2,114,145 138,752 Fund Balance, September 30, 1992 $ 2,622 $ 39,391 $ 1,967,345 $ 124,368 I r / E-12` - Upper Keys Health Care Impact Fees Impact Fees Special Impact Fees Parks and Impact Fees Impact Fees Police Taxing Roadways Recreation Libraries Solid Waste Facilities District $ ---- $ ---- $ ---- $ ---- $ ---- $ 1,210,332 • -- -- -- -- -- 15,295 313,085 22,918 21,972 18,995 15,284 144,252 904,108 66,470 123,357 47,849 65,845 113 1,217,193 89,388 145,329 66,844 81,129 1,369,992 Ill -- -- -- -- -- 57,274 -- -- -- -- 50,287 -- 1 -- -- -- 29,665 -- -- 130,108 -- -- -- -- -- -- -- -- -- -- 187,066 -- 39,667 192,953 -- -- -- 130,108 39,667 192,953 29,665 50,287 244,340 1,087,085 49,721 (47,624) 37,179 30,8421,125,652 1,087,085 49,721 (47,624) 37,179 30,842 1,125,652 6,110,391 460,844 431,918 372,989 292,753 2,294,576 $ 7,197,476 $ 510,565 $ 384,294 $ 410,168 $ 323,595 $ 3,420,228 V V / V 1 E-13 f '•, / (Continued) MONROE COUNTY, FLORIDA — BOARD OF COUNTY COMMISSIONERS COMBINING STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE ALL SPECIAL REVENUE FUNDS — CONTINUED FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1992 Total Revenues: Taxes $ 37,795,641 Licenses&Permits 1,993,250 Intergovernmental 3,348,376 Charges for Services 1,229,285 Fines&Forfeitures 2,080,797 Interest 1,762,450 Miscellaneous 1,302,825 Total Revenues 49,512,624 Expenditures: Current: General Government 3,815,971 Public Safety 29,483,879 Physical Environment 446,748 Transportation 3,601,284 Economic Environment 7,414,747 Human Services 187,066 Culture and Recreation 1,345,975 Debt Service 24,030 Total Expenditures 46,319,700 Excess of Revenues Over/ (Under) Expenditures 3,192,924 Other Financing Sources/(Uses): Transfers from Other Funds 273,874 Transfers to Other Funds (1,097,380) Total Other Financing Sources/(Uses) (823,506) Excess of Revenues and Other Sources Over/ (Under) Expenditures&Other Uses ' 2,369,418 Fund Balance, October 1, 1991 33,553,247 Fund Balance, September 30, 1992 $ 35,922,665 E-14 -. MONROE COUNTY, FLORIDA — BOARD OF COUNTY COMMISSIONERS _ STATEMENT OF REVENUES, EXPENDITURES AND 1 ] CHANGES IN FUND BALANCE—BUDGET AND ACTUAL FINE AND FORFEITURE SPECIAL REVENUE FUND FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1992 i Variance Favorable Budget Actual (Unfavorable) Revenues: - Taxes $ 21,702,562 $ 20,967,346 $ (735,216) Intergovernmental 163,000 346,354 183,354 Charges for Services 222,000 615,149 393,149 Fines and Forfeitures 1,506,000 2,018,409 512,409 Interest 400,000 285,280 (114,720) Miscellaneous 3,000 13,574 10,574 Total Revenues 23,996,562 24,246,112 249,550 Expenditures: Current: General Government: Witness Fees 793,550 793,542 8 Public Safety: Sheriff's Budget 21,352,420 21,352,420 -- Sheriff's Other 1,754,970 1,753,770 1,200 LEEA Funds 75,000 75,000 -- Jail Operations 742,433 427,281 315,152 Total Public Safety 23,924,823 23,608,471 316,352 Total Expenditures 24,718,373 24,402,013 316,360 Excess of Revenues Over/ (Under) Expenditures (721,811) (155,901) 565,910 - Other Financing Sources (Uses): Reserve for Contingencies (2,610,604) -- 2,610,604 Excess of Revenues and Other Sources Over/ (Under) Expenditures and Other Uses (3,332,415) (155,901) 3,176,514 Fund Balance, October 1, 1991 5,643,692 5,643,692 -- Fund Balance, September30, 1992 $ 2.311,277 $ 5,487,791 $ 3,176,514 17 E-15 (c) MONROE COUNTY, FLORIDA - BOARD OF COUNTY COMMISSIONERS STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE - BUDGET AND ACTUAL ROAD AND BRIDGE SPECIAL REVENUE FUND FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1992 Variance Favorable Budget Actual (Unfavorable) Revenues: Taxes $ 1,875,594 $ 1,483,227 $ (392,367) - Intergovernmental 2,255,200 2,672,321 417,121 Charges for Services -- 6,456 6,456 Interest 370,000 372,867 2,867 Miscellaneous 65,020 55,720 (9,300) Total Revenues 4,565,814 4,590,591 24,777 Expenditures: Current: Transportation: Hurricane Andrew 97,700 63,077 34,623 Road Department 1,870,830 1,499,472 371,358 Boot Key Bridge 137,263 119,255 18,008 Transportation 290,344 167,716 122,628 County Engineer 581,696 507,110 74,586 Local Option Gas Tax: Road Department,Operating 204,130 110,183 93,947 - Street Lighting 328,519 220,973 107,546 Local Option Gas Tax Projects 1,926,563 38,808 1,887,755 80% Gas Tax 5th&6th Cent Projects 4,915,730 449,068 4,466,662 _ In-house Projects 250,000 224,567 25,433 County Traffic Studies 22,700 19,536 3,164 DCA-Striper 17,500 17,500 -- Total Expenditures 10,642,975 3,437,265 7,205,710 Excess of Revenues Over/ (Under) Expenditures (6,077,161) 1,153,326 7,230,487 Other Financing Sources/(Uses): Reserve for Contingencies (145,568) -- 145,568 Transfers from Other Funds 21,566 21,566 -- Transfers to Other Funds (46,889) (46,889) -- Total Other Financing Sources/(Uses) (170,891) (25,323) 145,568 Excess of Revenues and Other Sources Over/ (Under) Expenditures and Other Uses (6,248,052) 1,128,003 7,376,055 Fund Balance, October 1, 1991 7,800,718 7,800,718 -- Fund Balance, September 30, 1992 $ 1,552,666 $ 8,928,721 $ 7,376,055 E-16 - II MONROE COUNTY, FLORIDA — BOARD OF COUNTY COMMISSIONERS STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE — BUDGET AND ACTUAL LAW LIBRARY SPECIAL REVENUE FUND FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1992 Variance Favorable Budget Actual (Unfavorable) Revenues: Fines and Forfeitures $ 18,000 $ 20,521 $ 2,521 Interest 30 428 398 Miscellaneous —— 207 207 Total Revenues 18,030 21,156 3,126 Expenditures: Current: General Government: Operations 17,841 17,073 768 Excess of Revenues Over/ (Under) Expenditures 189 4,083 3,894 Other Financing Sources/(Uses): Reserve for Contingencies (7,645) -- 7,645 Excess of Revenues and Other Sources Over/ (Under) Expenditures and Other Uses (7,456) 4,083 11,539 Fund Balance, October 1, 1991 11,566 11,566 -- Fund Balance, September 30, 1992 $ 4,110 $ 15,649 $ 11,539 E-17 ( c) '�J MONROE COUNTY, FLORIDA — BOARD OF COUNTY COMMISSIONERS STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE — BUDGET AND ACTUAL TOURIST DEVELOPMENT, TWO CENT, DISTRICT ONE SPECIAL REVENUE FUND FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1992 • Variance Favorable Budget Actual (Unfavorable) Revenues: Taxes $ 754,701 $ 742,931 $ (11,770) Charges for Services -- 8,373 8,373 Interest 16,574 14,742 (1,832) Miscellaneous —— 11 11 Total Revenues • 771,275 766,057 _ (5,218) Expenditures: Current: Economic Environment: Events 619,839 489,436 130,403 Cultural Umbrella 199,500 162,263 37,237 Fishing Umbrella 231,420 172,309 59,111 Total Expenditures 1,050,759 824,008 226,751 Excess of Revenues Over/ (Under) Expenditures (279,484) (57,951) 221,533 Fund Balance, October 1, 1991 318,367 318,367 -- Fund Balance, September 30, 1992 $ 38,883 $ 260,416 $ 221,533 E-18 j / MONROE COUNTY, FLORIDA — BOARD OF COUNTY COMMISSIONERS STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE — BUDGET AND ACTUAL TOURIST DEVELOPMENT,TWO CENT, DISTRICT TWO SPECIAL REVENUE FUND FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1992 Variance Favorable L_! Budget Actual (Unfavorable) Revenues: Taxes $ 66,197 $ 67,848 $ 1,651 Charges for Services —— 766 766 Interest 4,416 4,354 (62) Miscellaneous 201 201 Total Revenues 70,613 73,169 2,556 Expenditures: Current: Economic Environment: Events 116,889 31,337 85,552 Cultural Umbrella 17,500 14,842 2,658 Fishing Umbrella 20,300 15,700 4,600 Total Expenditures 154,689 61,879 92,810 Excess of Revenues Over/ (Under) Expenditures (84,076) 11,290 95,366 Fund Balance, October 1, 1991 87,652 87,652 -- Fund Balance, September 30, 1992 $ 3,576 $ 98,942 $ 95,366 E-19 MONROE COUNTY, FLORIDA — BOARD OF COUNTY COMMISSIONERS STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE — BUDGET AND ACTUAL TOURIST DEVELOPMENT,TWO CENT, DISTRICT THREE SPECIAL REVENUE FUND FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1992 Variance Favorable Budget Actual (Unfavorable) Revenues: Taxes $ 170,187 $ 168,839 $ (1,348) Charges for Services —— 1,906 1,906 Interest 1,071 1,732 661 Miscellaneous -- 42 42 Total Revenues 171,258 172,519 1,261 Expenditures: Current: Economic Environment: Events 118,455 110,425 8,030 Cultural Umbrella 42,000 36,882 5,118 Fishing Umbrella 48,720 38,878 9,842 Total Expenditures 209,175 186,185 22,990 Excess of Revenues Over/ (Under) Expenditures (37,917) (13,666) 24,251 Fund Balance, October 1, 1991 46,570 46,570 -- Fund Balance, September 30, 1992 $ 8,653 $ 32,904 $ 24,251 E-20 , 1 MONROE COUNTY, FLORIDA — BOARD OF COUNTY COMMISSIONERS STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE — BUDGET AND ACTUAL TOURIST DEVELOPMENT,TWO CENT, DISTRICT FOUR SPECIAL REVENUE FUND - FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1992 Variance Favorable Budget Actual (Unfavorable) Revenues: Taxes $ 189,815 $ 186,024 $ (3,791) Charges for Services -- 2,097 2,097 Interest 4,298 4,362 64 Miscellaneous -- 84 84 Total Revenues 194,113 192,567 (1,546) Expenditures: Current: Economic Environment: 41,522 Events 177,955 136,433 Cultural Umbrella 42,000 40,629 1,371 Fishing Umbrella 48,720 42,912 5,808 i 1 Total Expenditures 268,675 219,974 48,701 Excess of Revenues Over/ (Under) Expenditures (74,562) (27,407) 47,155 `-, Fund Balance, October 1, 1991 84,358 84,358 -- Fund Balance, September 30, 1992 $ 9.796 $ 56.951 $ 47,155 E-21 If II MONROE COUNTY, FLORIDA — BOARD OF COUNTY COMMISSIONERS STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE — BUDGET AND ACTUAL TOURIST DEVELOPMENT,TWO CENT, DISTRICT FIVE SPECIAL REVENUE FUND FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1992 Variance Favorable Budget Actual (Unfavorable) Revenues: Taxes $ 236,134 $ 231,135 $ (4,999) Charges for Services —— 2,582 2,582 Interest 4,989 5,785 796 Miscellaneous —— 173 173 Total Revenues 241,123 239,675 (1,448) Expenditures: Current: Economic Environment: Events 215,921 121,683 94,238 Cultural Umbrella 49,191 49,191 -- Fishing Umbrella 56,840 52,955 3,885 Total Expenditures 321,952 223,829 98,123 Excess of Revenues Over/ (Under) Expenditures (80,829) 15,846 96,675 Fund Balance, October 1, 1991 92,982 92,982 -- Fund Balance, September 30, 1992 $ 12,153 $ 108,828 $ 96,675 nF y \ E-22 O MONROE COUNTY, FLORIDA — BOARD OF COUNTY COMMISSIONERS STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE — BUDGET AND ACTUAL TOURIST DEVELOPMENT,TWO CENT, ADMINISTRATIVE AND PROMOTION SPECIAL REVENUE FUND FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1992 Variance Favorable Budget Actual (Unfavorable) Revenues: Taxes $ 2,936,373 $ 2,894,397 $ (41,976) Charges for Services -- 32,581 32,581 Interest 16,279 22,687 6,408 Miscellaneous -- 705 705 Total Revenues 2,952,652 2,950,370 (2,282) Expenditures: Current: Economic Environment: Advertising and Promotion 3,005,968 2,879,716 126,252 Administrative Services 291,402 271,498 19,904 Total Expenditures 3,297,370 3,151,214 146,156 Excess of Revenues Over/ (Under) Expenditures (344,718) (200,844) 143,874 Fund Balance, October 1, 1991 493,146 493,146 -- Fund Balance, September 30, 1992 $ 148,428 $ 292,302 $ 143,874 Ii E-23 i� /i MONROE COUNTY, FLORIDA — BOARD OF COUNTY COMMISSIONERS STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE — BUDGET AND ACTUAL TOURIST DEVELOPMENT,THREE CENT, DISTRICT ONE SPECIAL REVENUE FUND FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1992 Variance Favorable Budget Actual (Unfavorable) Revenues: Taxes $ 1,159,295 $ 1,141,215 $ (18,080) Charges for Services -- 12,861 12,861 Interest 77,484 74,458 (3,026) Total Revenues 1,236,779 1,228,534 (8,245) Expenditures: Current: Economic Environment: TDC Administrative 40,303 29,491 10,812 Tourist Information Services 135,627 106,587 29,040 f- Bricks and Mortar 1,500,956 341,121 1,159,835 Special Events 281,685 148,529 133,156 Promotion and Advertising 569,512 495,552 73,960 Total Expenditures 2,528,083 1,121,280 1,406,803 Excess of Revenues Over/ (Under) Expenditures (1,291,304) 107,254 1,398,558 Fund Balance, October 1, 1991 1,354,950 1,354,950 -- Fund Balance, September 30, 1992 $ 63,646 $ 1,462,204 $ 1,398,558 E-24 • / MONROE COUNTY, FLORIDA — BOARD OF COUNTY COMMISSIONERS STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE — BUDGET AND ACTUAL TOURIST DEVELOPMENT,THREE CENT, DISTRICT TWO SPECIAL REVENUE FUND FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1992 Variance Favorable Budget Actual (Unfavorable) Revenues: Taxes $ 101,684 $ 104,222 $ 2,538 Charges for Services —— 1,176 1,176 Interest 6,689 5,951 (738) Total Revenues 108,373 111,349 2,976 Expenditures: Current: Economic Environment: TDC Administrative 3,161 2,697 464 Tourist Information Services 53,000 53,000 -- Bricks and Mortar 99,744 -- 99,744 Promotion and Advertising 79,531 79,093 438 Special Events 93 -- 93 Total Expenditures 235,529 134,790 100,739 eve ues Over Excess of R n / (Under) Expenditures (127,156) (23,441) 103,715 Fund Balance, October 1, 1991 132,574 132,574 -- Fund Balance, September 30, 1992 $ 5,418 $ 109,133 $ 103,715 L-I E-25 MONROE COUNTY, FLORIDA - BOARD OF COUNTY COMMISSIONERS STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE - BUDGET AND ACTUAL TOURIST DEVELOPMENT,THREE CENT, DISTRICT THREE SPECIAL REVENUE FUND FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1992 Variance Favorable Budget Actual (Unfavorable) Revenues: Taxes $ 261,424 $ 259,353 $ (2,071) Charges for Services -- 2,927 2,927 Interest 2,502 3,014 512 Total Revenues 263,926 265,294 1,368 Expenditures: Current: Economic Environment: TDC Administrative 7,797 6,712 1,085 Tourist Information Services 107,700 107,234 466 Bricks and Mortar 40,425 24,551 15,874 Promotion and Advertising 130,465 128,377 2,088 Special Events 22,775 . 20,000 2,775 Total Expenditures 309,162 286,874 22,288 Excess of Revenues Over/ (Under) Expenditures (45,236) (21,580) 23,656 Fund Balance, October 1, 1991 58,432 58,432 -- Fund Balance, September 30, 1992 $ 13,196 $ 36,852 $ 23,656 E-26 MONROE COUNTY, FLORIDA - BOARD OF COUNTY COMMISSIONERS STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE - BUDGET AND ACTUAL TOURIST DEVELOPMENT,THREE CENT, DISTRICT FOUR SPECIAL REVENUE FUND FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1992 r- Variance Favorable H Budget Actual (Unfavorable) Revenues: Taxes $ 291,575 $ 285,751 $ (5,824) Charges for Services -- 3,222 3,222 `J Interest 25,237 20,817 (4,420) Miscellaneous -- 307 307 Total Revenues 316,812 310,097 (6,715) Expenditures: L_ Current: Economic Environment: 3rd Cent Program 14,635 -- 14,635 TDC Administrative 8,189 7,388 801 Tourist Information Services 83,500 82,746 754 Bricks and Mortar 18,000 -- 18,000 Special Events 60,600 40,260 20,340 `_ Promotion and Advertising 583,945 362,152 221,793 Total Expenditures 768,869 492,546 276,323 Excess of Revenues Over/ (Under) Expenditures (452,057) (182,449) 269,608 Fund Balance, October 1, 1991 467,898 467,898 -- Fund Balance, September 30, 1992 $ 15,841 $ 285,449 $ 269,608 E-27 Q? MONROE COUNTY, FLORIDA - BOARD OF COUNTY COMMISSIONERS STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE - BUDGET AND ACTUAL TOURIST DEVELOPMENT, THREE CENT, DISTRICT FIVE SPECIAL REVENUE FUND FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1992 Variance Favorable Budget Actual (Unfavorable) Revenues: Taxes $ 362,725 $ 355,046 $ (7,679) Charges for Services -- 3,966 3,966 Interest 29,597 25,079 (4,518) Total Revenues 392,322 384,091 (8,231) Expenditures: Current: Economic Environment: 3rd Cent Program 39,493 -- 39,493 TDC Administrative 9,094 9,094 -- Tourist Information Services 181,000 96,000 85,000 Bricks and Mortar 208,902 14,526 194,376 Special Events 74,000 23,880 50,120 Promotion and Advertising 399,000 382,553 16,447 Total Expenditures 911,489 526,053 385,436 Excess of Revenues Over/ (Under) Expenditures (519,167) (141,962). 377,205 Fund Balance, October 1, 1991 538,782 538,782 -- Fund Balance, September 30, 1992 $ 19,615 $ 396,820 $ 377,205 E-28 L MONROE COUNTY, FLORIDA — BOARD OF COUNTY COMMISSIONERS STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE — BUDGET AND ACTUAL FIRE AND AMBULANCE DISTRICT #1 — LOWER AND MIDDLE KEYS SPECIAL REVENUE FUND FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1992 Variance Favorable Budget Actual (Unfavorable) Revenues: Taxes $ 3,146,729 $ 3,025,519 $ (121,210) Intergovernmental 20,318 26,586 6,268 Charges for Services 320,000 446,505 126,505 Interest 140,000 128,279 (11,721) —J1 Miscellaneous 725 2,927 2,202 Total Revenues 3,627,772 3,629,816 2,044 Expenditures: Current: General Government: '._ Commissions and Fees 167,500 146,354 21,146 Public Safety: Hurricane Andrew 27,400 16,692 10,708 Fire Rescue, Dist—Lower&Middle Keys 2,403,415 890,954 1,512,461 Ambulance, Dist—Lower& Middle Keys 1,943,073 1,942,970 103 -- Total Public Safety 4,373,888 2,850,616 1,523,272 Total Expenditures 4,541,388 2,996,970 1,544,418 Excess of Revenues Over/ (Under) Expenditures (913,616) 632,846 1,546,462 Other Financing Sources/(Uses): Reserve for Contingencies (316,354) -- 316,354 Transfers from Other Funds 3,356 3,356 -- Transfers to Other Funds (389,667) (389,348) 319 Total Other Financing Sources/(Uses) (702,665) (385,992) 316,673 Excess of Revenues and Other Sources Over/ (Under) Expenditures and Other Uses (1,616,281) 246,854 1,863,135 Fund Balance, October 1, 1991 2,088,977 2,088,977 -- Fund Balance, September 30, 1992 $ 472,696 $ 2,335,831 $ 1,863,135 c MONROE COUNTY, FLORIDA - BOARD OF COUNTY COMMISSIONERS STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE - BUDGET AND ACTUAL FIRE AND AMBULANCE DISTRICT #5 - TAVERNIER SPECIAL REVENUE FUND FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1992 Variance Favorable Budget Actual (Unfavorable) Revenues: Taxes $ 615,170 $ 597,025 $ (18,145) Intergovernmental 80 80 -- Charges for Services -- 7,647 7,647 Interest 30,000 34,429 4,429 Miscellaneous 185 222 37 Total Revenues 645,435 639,403 (6,032) Expenditures: Current: General Government: - Commissions and Fees 28,000 25,151 2,849 Public Safety: Tavemier Volunteer Ambulance 174,391 133,492 40,899 Tavemier Volunteer Fire Dept. 486,971 319,543 167,428 Total Public Safety 661,362 453,035 208,327 Total Expenditures 689,362 478,186 211,176 Excess of Revenues Over/(Under) Expenditures (43,927) 161,217 205,144 Other Financing Sources/(Uses): Reserve for Contingencies (43,207) -- 43,207 Transfers to Other Funds (190,241) (186,373) 3,868 Transfers from Other Funds 73 73 -- Total Other Financing Sources/(Uses) (233,375) (186,300) 47,075 Excess of Revenues and Other Sources Over/ (Under) Expenditures and Other Uses (277,302) (25,083) 252,219 * Fund Balance, October 1, 1991 376,349 376,349 -- Fund Balance, September 30, 1992 $ 99,047 $ 351,266 $ 252,219 E-30 C.5) MONROE COUNTY, FLORIDA - BOARD OF COUNTY COMMISSIONERS STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE - BUDGET AND ACTUAL FIRE AND AMBULANCE DISTRICT #6 - KEY LARGO SPECIAL REVENUE FUND FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1992 Variance Favorable Budget Actual (Unfavorable) Revenues: Taxes $ 295,546 $ 285,181 $ (10,365) Intergovernmental 3,659 3,659 -- Charges for Services -- 3,059 3,059 Interest 49,147 44,814 (4,333) Miscellaneous -- 677 677 Total Revenues 348,352 337,390 (10,962) Expenditures: Current: General Government: Commissions and Fees 27,000 26,205 795 Public Safety: j Key Largo Volunteer Ambulance 307,496 194,459 113,0 37 EMS Matching Grant 376 376 -- System Evaluation/Quality Assurance 10,281 10,281 -- Key Largo Volunteer Fire Dept. 576,077 220,520 355,557 Total Public Safety 894,230 425,636 468,594 Total Expenditures 921,230 451,841 469,389 Excess of Revenues Over/(Under) Expenditures (572,878) (114,451) 458,427 Other Financing Sources/(Uses): Reserve for Contingencies (103,496) 103,496 Transfers to Other Funds (115,983) (115,873) 110 Transfers from Other Funds 863 863 -- Total Other Financing Sources/(Uses) (218,616) (115,010) 103,606 Excess of Revenues and Other Sources Over/ _. (Under) Expenditures and Other Uses (791,494) (229,461) 562,033 Fund Balance, October 1, 1991 895,266 895,266 -- Fund Balance, September 30, 1992 $ 103,772 $ 665,805 $ 562,033 E-31 1 C- 1 MONROE COUNTY, FLORIDA - BOARD OF COUNTY COMMISSIONERS. SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE - BUDGET AND ACTUAL TRANSLATOR SYSTEM SERVICE DISTRICT SPECIAL REVENUE FUND I FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1992 Variance Favorable Budget Actual (Unfavorable) Revenues: Taxes $ 696,124 $ 670,508 $ (25,616) Intergovernmental -- 13 13 j Charges for Services -- 9,177 9,177 Interest 25,000 20,012 (4,988) Total Revenues 721,124 699,710 (21,414) Expenditures: Current: Culture and Recreation: Translator Operations 328,804 286,893 41,911 Translator Upgrade 360,000 323,936 36,064 Total Culture and Recreation 688,804 610,829 77,975 Debt Service: Principal 360,000 360,000 -- Interest 36,000 24,030 11,970 Total Debt Service 396,000 384,030 11,970 Total Expenditures 1,084,804 994,859 89,945 Excess of Revenues Over/(Under) Expenditures (363,680) (295,149) 68,531 Other Financing Sources (Uses): Reserve for Contingencies (100,000) -- 100,000 Transfers to Other Funds (24,958) (24,958) -- Proceeds from Tax Anticipation Note - 360,000 360,000 -- Total Other Financing Sources/(Uses) 235,042 335,042 100,000 Excess of Revenues and Other 1 Sources Over/(Under)Expenditures and Other Uses-Budgetary Basis (128,638) 39,893 168,531 z Adjustment for Receipt of Tax Anticipation Note (360,000) (360,000) -- Adjustment for Repayment of Tax Anticipation Note 360,000 360,000 -- Total Adjustment -- -- -- , C E-32 ; 1-'% (Continued) MONROE COUNTY, FLORIDA — BOARD OF COUNTY COMMISSIONERS SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE — BUDGET AND ACTUAL TRANSLATOR SYSTEM SERVICE DISTRICT SPECIAL REVENUE FUND — CONTINUED FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1992 Variance Favorable Budget Actual (Unfavorable) Excess of Revenues and Other Sources Over/(Under) Expenditures and Other Uses—GAAP Basis (128,638) 39,893 168,531 Fund Balance, October 1, 1991 184,042 184,042 -- Fund Balance, September 30, 1992 $ 55,404 $ 223,935 $ 168,531 E—33 MONROE COUNTY, FLORIDA — BOARD OF COUNTY COMMISSIONERS STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE — BUDGET AND ACTUAL SPECIAL ROAD DISTRICT — VENETIAN DRIVE SPECIAL REVENUE FUND FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1992 Variance Favorable Budget Actual (Unfavorable) Revenues: Interest $ -- $ 2,622 $ 2,622 Expenditures: Current: Transportation: Venetian Drive Refunds 33,911 33,911 -- Excess of Revenues Over/(Under) Expenditures (33,911) (31,289) 2,622 Other Financing Sources/(Uses): : ( Transfers to Other Funds (21,566) (21,566) -- Excess of Revenues and Other Sources Over/ (Under) Expenditures and Other Uses (55,477) (52,855) 2,622 Fund Balance, October 1, 1991 55,477 55,477 -- Fund Balance, September 30, 1992 $ -- $ 2,622 $ 2,622 E-34 > _ MONROE COUNTY, FLORIDA - BOARD OF COUNTY COMMISSIONERS STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE - BUDGET AND ACTUAL UNINCORPORATED AREA SERVICE DISTRICT - PLANNING, BUILDING AND ZONING SPECIAL REVENUE FUND FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1992 Variance Favorable Budget Actual (Unfavorable) -1 Revenues: Taxes $ 2,776,091 $ 2,673,122 $ (102,969) Licenses and PermIs 1,490,000 1,993,250 503,250 Intergovernmental 466,080 298,742 (167,338) Charges for Services -- 34,076 34,076. Fines and Forfeitures 10,000 41,867 31,867 Interest 138,000 108,389 (29,611) Miscellaneous 6,000 14,050 8,050 Total Revenues 4,886,171 5,163,496 277,325 Expenditures: Current: General Government: Planning and Zoning 2,470,790 2,343,691 127,099 Planning Commission 64,321 61,607 2,714 Commissions and Fees 139,000 125,998 13,002 Planning and Building Refunds 44,000 25,331 18,669 Growth Management 178,529 173,745 4,784 Long Range Traffic Study 65,000 20,000 45,000 Total General Government 2,961,640 2,750,372 211,268 Public Safety: Hurricane Andrew 71,000 39,348 31,652 Building Department 1,263,794 1,213,664 50,130 Code Enforcement 535,964 522,414 13,550 Fire Marshal 336,977 319,262 17,715 Hazardous Material Plan 1,186 1,146 40 Total Public Safety 2,208,921 2,095,834 113,087 Physical Environment: Environmental Resources 202,509 164,303 38,206 South Fl Water Management-Stormwater 90,000 36,126 53,874 DCA - Land Development Regulations 15,682 15,682 -- ADID Project (Florida Keys) 85,773 -- 85,773 Marine Resources 97,583 83,775 13,808 Eutrophication Grant 48,000 48,000 -- Boater Impact Management Plan 75,000 22,223 52,777 DNR/Water Quality Monitoring 75,000 46,974 28,026 Total Physical Environment 689,547 417,083 272,464 E-35 (/�'__ J ,i (Continued) _ MONROE COUNTY, FLORIDA — BOARD OF COUNTY COMMISSIONERS STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE — BUDGET AND ACTUAL UNINCORPORATED AREA SERVICE DISTRICT — PLANNING, BUILDING AND ZONING SPECIAL REVENUE FUND — CONTINUED FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1992 Variance Favorable Budget Actual (Unfavorable) Total Expenditures 5,860,108 5,263,289 596,819 Excess of Revenues Over/ (Under) Expenditures (973,937) (99,793) 874,144 Other Financing Sources/(Uses): - Reserve for Contingencies (446,651) -- 446,651 Transfers to Other Funds (295,023) (295,023) -- Transfers from Other Funds 248,016 248,016 -- Total Other Financing Sources/(Uses) (493,658) (47,007) 446,651 Excess of Revenues and Other Sources Over/(Under) Expenditures and Other Uses (1,467,595) (146,800) 1,320,795 Fund Balance, October 1, 1991 2,114,145 2,114,145 -- Fund Balance, September 30, 1992 $ 646,550 $ 1,967,345 $ 1,320,795 E-36 ;° MONROE COUNTY, FLORIDA - BOARD OF COUNTY COMMISSIONERS STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE - BUDGET AND ACTUAL UNINCORPORATED AREA SERVICE DISTRICT - PARKS AND RECREATION SPECIAL REVENUE FUND FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1992 1 Variance Favorable Budget Actual (Unfavorable) Revenues: Taxes $ 463,580 $ 446,620 $ (16,960) Intergovernmental -- 621 621 Charges for Services 4,500 19,464 14,964 Interest 36,000 32,604 (3,396) _ Miscellaneous 6,000 6,183 183 Total Revenues 510;080 505,492 (4,588) Expenditures: Current: Culture and Recreation: Summer School Recreation Program 60,739 52,255 8,484 Parks& Beaches Unincorporated 467,825 402,271 65,554 Pigeon Key 54,139 48,000 6,139 Total Expenditures 582,703 502,526 80,177 Excess of Revenues Over/(Under)Expenditures (72,623) 2,966 75,589 Other Financing Sources (Uses): Reserve for Contingencies (23,275) -- 23,275 Transfer to Other Funds (17,350) (17,350) -- Total Other Financing Sources (Uses) (40,625) (17,350) 23,275 Excess of Revenues and Other Sources Over/ (Under) Expenditures and Other Uses (113,248) (14,384) 98,864 Pe Fund Balance, October 1, 1991 138,752 138,752 -- Fund Balance, September 30, 1992 $ 25.504 $ 124,368 $ 98,864 II E-37 c` ) MONROE COUNTY, FLORIDA — BOARD OF COUNTY COMMISSIONERS STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE — BUDGET AND ACTUAL IMPACT FEES — ROADWAYS SPECIAL REVENUE FUND FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1992 Va riance Favorable Budget Actual (Unfavorable) Revenues: Interest $ -- $ 313,085 $ 313,085 Miscellaneous 170,815 904,108 733,293 Total Revenues 170,815 1,217,193 1,046,378 Expenditures: Current: Transportation: Fair Share Improvement County Wide 5,550,000 126,888 5,423,112 Fair Share Improvement Dist 1 21,530 3,220 18,310 Fair Share Improvement Dist 2 67,035 -- 67,035 Fair Share Improvement Dist 3 48,000 -- 48,000 Total Expenditures 5,686,565 130,108 5,556,457 Excess of Revenues Over/ (Under) Expenditures (5,515,750) 1,087,085 6,602,835 Fund Balance, October 1, 1991 6,110,391 6,110,391 -- Fund Balance, September 30, 1992 $ 594,641 $ 7,197,476 $ 6,602.835 E-38 • MONROE COUNTY, FLORIDA — BOARD OF COUNTY COMMISSIONERS STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE — BUDGET AND ACTUAL IMPACT FEES — PARKS AND RECREATION SPECIAL REVENUE FUND FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1992 Variance Favorable Budget Actual (Unfavorable) Revenues: Interest $ -- $ 22,918 $ 22,918 Miscellaneous 47,450 66,470 19,020 Total Revenues 47,450 89,388 41,938 Expenditures: Current: Culture and Recreation: Fair Share Improvement Dist 1 34,950 4,551 30,399 Fair Share Improvement Dist 2 15,100 5,000 10,100 Fair Share Improvement Dist 3 60,000 30,116 29,884 Total Expenditures 110,050 39,667 70,383 Excess of Revenues Over/ (Under) Expenditures (62,600) 49,721 112,321 Fund Balance, October 1, 1991 460,844 460,844 -- Fund Balance, September 30, 1992 $ 398,244 $ 510,565 $ 112,321 E-39 MONROE COUNTY, FLORIDA — BOARD OF COUNTY COMMISSIONERS STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE — BUDGET AND ACTUAL IMPACT FEES — LIBRARIES SPECIAL REVENUE FUND FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1992 Variance Favorable Budget Actual (Unfavorable) Revenues: Interest $ -- $ 21,972 $ 21,972 Miscellaneous 10,000 123,357 113,357 Total Revenues 10,000 145,329 135,329 Expenditures: Current: • Culture and Recreation: Fair Share Improvement Dist 1 160,288 157,144 3,144 Fair Share Improvement Dist 2 23,104 7,933 15,171 Fair Share Improvement Dist 3 59,785 27,876 31,909 Total Expenditures 243,177 192,953 50,224 Excess of Revenues Over/ (Under) Expenditures (233,177) (47,624) 185,553 Fund Balance, October 1, 1991 431,918 431,918 -- Fund Balance, September 30, 1992 $ 198,741 $ 384,294 $ 185,553 E-40 j MONROE COUNTY, FLORIDA — BOARD OF COUNTY COMMISSIONERS STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE — BUDGET AND ACTUAL IMPACT FEES — SOLID WASTE SPECIAL REVENUE FUND FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1992 Variance Favorable Budget Actual (Unfavorable) Revenues: Interest $ -- $ 18,995 $ 18,995 Miscellaneous 10,880 47,849 36,969 Total Revenues 10,880 66,844 55,964 Expenditures: Current: Physical Environment: Fair Share Improvement County Wide 35,380 29,535 5,845 Fair Share Improvement Dist 1 1,250 130 1,120 Fair Share Improvement Dist 2 1,250 -- 1,250 Fair Share Improvement Dist 3 2,500 -- 2,500 Total Expenditures 40,380 29,665 10,715 Excess of Revenues Over/ (Under) Expenditures (29,500) 37,179 66,679 Fund Balance, October 1, 1991 372,989 372,989 -- Fund Balance, September 30, 1992 $ 343,489 $ 410,168 $ 66,679 • E-41 " MONROE COUNTY, FLORIDA — BOARD OF COUNTY COMMISSIONERS STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE — BUDGET AND ACTUAL IMPACT FEES — POLICE FACILITIES SPECIAL REVENUE FUND FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1992 Variance Favorable Budget Actual (Unfavorable) Revenues: Interest $ -- $ 15,284 $ 15,284 Miscellaneous 61,975 65,845 3,870 61 975 81 129 19,154 Total Revenues � � Expenditures: Current: Public Safety: Fair Share Improvement County Wide 34,475 34,441 34 Fair Share Improvement Dist 1 2,500 205 2,295 Fair Share Improvement Dist 2 2,500 -- 2,500 Fair Share Improvement Dist 3 22,500 15,641 6,859 Total Expenditures 61,975 50,287 11,688 Excess of Revenues Over/ (Under) Expenditures -- 30,842 30,842 Fund Balance, October 1, 1991 292,753 - 292,753 -- Fund Balance, September 30, 1992 $ 292,753 $ 323,595 $ 30,842 • E-42 ( MONROE COUNTY, FLORIDA — BOARD OF COUNTY COMMISSIONERS STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE — BUDGET AND ACTUAL UPPER KEYS HEALTH CARE SPECIAL TAXING DISTRICT SPECIAL REVENUE FUND FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1992 Variance Favorable Budget Actual (Unfavorable) Revenues: Taxes $ 1,257,708 $ 1,210,332 $ (47,376) Charges for Services —— 15,295 15,295 Interest 88,000 144,252 56,252 Miscellaneous -- 113 113 Total Revenues 1,345,708 1,369,992 24,284 Expenditures: Current: General Government: Commissions and Fees 61,800 57,274 4,526 Human Services: Trauma Care Administration 116,349 97,563 18,786 Transportation and Treatment 1,735,133 486 1,734,647 Pre—Transportation Hospital& Physical Care 130,010 3,425 126,585 Upgrading Facilities&Staff Services 670,062 85,592 584,470 Total Human Services 2,651,554 187,066 2,464,488 Total Expenditures 2,713,354 244,340 2,469,014 Excess of Revenues Over/ (Under) Expenditures (1,367,646) 1,125,652 2,493,298 Other Financing Sources (Uses): Reserve for Contingencies (314,456) -- 314,456 Excess of Revenues and Other Sources Over/ (Under) Expenditures and Other Uses (1,682,102) 1,125,652 2,807,754 Fund Balance, October 1, 1991 2,294,576 2,294,576 -- Fund Balance, September 30, 1992 $ 612,474 $ 3,420,228 $ 2,807,754 I E-43 ,�v _ , THIS PAGE INTENTIONALLY LEFT BLANK I MONROE COUNTY, FLORIDA COMBINING BALANCE SHEET 1 ALL DEBT SERVICE FUNDS SEPTEMBER 30, 1992 it 1983 1988A& B 1991 Refunding Improvement Sales Tax Improvement Revenue Revenue Bonds Bonds Bonds Total I- ASSETS ` Assets: Cash with Fiscal Agent $ 4,415 $ -- $ -- $ 4,415 Due from Other Funds -- 57,192 -- 57,192 Restricted Assets: Cash 4,845 1 -- 4,846 Interest Receivable -- -- 50,095 50,095 Investments at Cost or Amortized Cost 1,136,126 377,927 6,906,935 8,420,988 Total Assets $ 1,145,386 $ 435,120 $ 6,957,030 $ 8,537,536 LIABILITIES AND FUND EQUITY r Liabilities: Matured Interest Payable $ 4,415 $ -- $ -- $ 4,415 Accounts Payable -- -- 2,715 2,715 Due to Others -- -- 1,172,397 1,172,397 Total Liabilities 4,415 -- 1,175,112 1,179,527 Fund Equity: Reserved for Debt Service 1,140,971 435,120 5,781,918 7,358,009 Total Fund Equity 1,140,971 435,120 5,781,918 7,358,009 Total Liabilities and Fund Equity $ 1,145,386 $ 435,120 $ 6,957,030 $ 8,537,536 l F_1 , L. / L__ MONROE COUNTY, FLORIDA COMBINING STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES ALL DEBT SERVICE FUNDS FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1992 1983 1988 A& B 1991 Refunding Improvement Sales Tax Improvement Revenue Revenue Bonds Bonds Bonds Total Revenues: Intergovernmental $ 223,250 $ 702,855 $ -- $ 926,105 Interest 52,566 9,150 337,662 399,378 ,Total Revenues 275,816 712,005 337,662 1,325,483 Expenditures: Debt Service 212,959 694,287 3,466,345 4,373,591 Total Expenditures 212,959 694,287 3,466,345 4,373,591 Excess of Revenues Over/ (Under) Expenditures 62,857 17,718 (3,128,683) (3,048,108) Other Financing Sources/(Uses): Transfers from Other Funds -- -- 4,676,484 4,676,484 Bond Proceeds -- -- 4,215,898 4,215,898 Total Other Financing Sources/(Uses) -- -- 8,892,382 8,892,382 Excess of Revenues and Other Sources Over/(Under).Expenditures and Other Uses 62,857 17,718 5,763,699 5,844,274 Fund Balance, October 1, 1991 1,078,114 417,402 18,219 1,513,735 Fund Balance, September 30, 1992 $ 1,140,971 $ 435,120 $ 5,781,918 $ 7,358,009 • F-2 MONROE COUNTY, FLORIDA — BOARD OF COUNTY COMMISSIONERS COMBINING STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES — BUDGET AND ACTUAL ALL DEBT SERVICE FUNDS FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1992 1983 Refunding Improvement Im rovement Bonds Variance Favorable Budget Actual (Unfavorable) Revenues: Intergovernmental $ 223,250 $ 223,250 $ -- Interest 57,500 52,566 (4,934) Total Revenues 280,750 275,816 (4,934) Expenditures: Debt Service: Principal Retirement 40,000 40,000 -- Interest 172,959 172,959 -- Fiscal Charges -- -- -- Total Expenditures 212,959 212,959. -- Excess of Revenues Over/ (Under) Expenditures 67,791 62,857 (4,934) ses Other Financing Sources/(Uses): Reserve for Contingencies (1,118,132) -- 1,118,132 Transfers from Other Funds -- -- -- Bond Proceeds -- -- -- Total Other Financing Sources/(Uses) (1,118,132) -- 1,118,132 Excess of Revenues and Other Sources Over/(Under) Expenditures and Other Uses (1,050,341) 62,857 1,113,198 Fund Balance, October 1, 1991 1,078,114 1,078,114 -- Fund Balance, September30, 1992 $ 27,773 $ 1,140,971 $ 1,113,198 • F-3 1988 A & B Improvement Revenue Bonds 1991 Sales Tax Revenue Bonds Variance Variance Favorable Favorable Budget Actual (Unfavorable) Budget Actual (Unfavorable) $ 650,000 $ 702,855 $ 52,855 $ -- $ -- $ -- 15,000 9,150 (5,850) -- 337,662 337,662 665,000 712,005 47,005 -- 337,662 337,662 205,000 205,000 -- 1,135,000 1,135,000 -- 486,593 486,593 -- 2,351,347 2,289,704 61,643 3,705 2,694 1,011 44,080 41,641 2,439 695,298 694,287 1,011 3,530,427 3,466,345 64,082 (30,298) 17,718 48,016 (3,530,427) (3,128,683) 401,744 (296,413) -- 296,413 (5,296,470) -- 5,296,470 1,550 -- (1,550) 4,611,000 4,676,484 65,484 -- _ -- -- 4,215,898 4,215,898 -- (294,863) -- 294,863 3,530,428 8,892,382 _ 5,361,954 (325,161) 17,718 342,879 1 5,763,699 5,763,698 417,402 417,402 -- 18,219 18,219 -- $ 92,241 $ 435,120 $ 342,879 $ 18,220 $ 5,781,918 $ 5,763,698 F-4 6 II MONROE COUNTY, FLORIDA — BOARD OF COUNTY COMMISSIONERS COMBINING STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES — BUDGET AND ACTUAL ALL DEBT SERVICE FUNDS — CONTINUED FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1992 Total Variance L Favorable Budget Actual (Unfavorable) Revenues: Intergovernmental $ 873,250 $ 926,105 $ 52,855 Interest 72,500 399,378 326,878 Total Revenues 945,750 1,325,483 379,733 t _ Expenditures: Debt Service: Principal Retirement 1,380,000 1,380,000 -- Interest 3,010,899 2,949,256 61,643 Fiscal Charges 47,785 44,335 3,450 Total Expenditures 4,438,684 4,373,591 65,093 Excess of Revenues Over/ (Under) Expenditures (3,492,934) (3,048,108) 444,826 Other Financing Sources/(Uses): - Reserve for Contingencies (6,711,015) -- 6,711,015 Transfers from Other Funds 4,612,550 4,676,484 63,934 Bond Proceeds 4,215,898 4,215,898 -- Total Other Financing Sources/(Uses) 2,117,433 8,892,382 6,774,949 (Uses Excess of Revenues and Other Sources Over/(Under) Expenditures and Other Uses (1,375,501) 5,844,274 7,219,775 Fund Balance, October 1, 1991 1,513,735 1,513,735 -- Fund Balance, September 30, 1992 $ 138,234 $ 7,358,009 $ 7,219,775 F-5 ,.' • THIS PAGE INTENTIONALLY LEFT BLANK THIS PAGE INTENTIONALLY LEFT BLANK lJ II, MONROE COUNTY, FLORIDA - BOARD OF COUNTY COMMISSIONERS COMBINING BALANCE SHEET ALL CAPITAL PROJECT FUNDS SEPTEMBER 30, 1992 Revenue Bond One Cent Comprehensive Capital Infrastructure Improvements Improvements Surtax ASSETS Cash and Investments $ 727,120 $ 336,159 $ 12,161,855 Due from Other Funds -- -- 5,313 Due from Other Governmental Units -- -- 1,63Z870 Accounts Receivable 250 1,463 -- Interest Receivable -- -- -- Total Assets $ 727,370 $ 337,622 $ 13,800,038 LIABILITIES AND FUND EQUITY Liabilities: Accounts,Payable $ 127,621 $ 10,898 $ 951,782 Accrued Wages-and Benefits Payable 1,696 39 438 Due to Other Funds 9,919 85,444 190,395 Total Liabilities 139,236 96,381 1,142,615 Fund Equity: Fund Balances: Reserved for Encumbrances -- -- 10,531 Unreserved 588,134 241,241 12,646,892 Total Fund Equity 588,134 241,241 12,657,423 Total Liabilities and Fund Equity $ 727,370 $ 337,622 $ 13,800,038 G-1 I Bond Capital Improvements Total $ 21,741,155 $ 34,966,289 8,850 14,163 1,632,870 10 1,723 218,843 218,843 $ 21,968,858 $ 36,833,888 $ 2,190,262 $ 3,280,563 -- 2,173 141,683 427,441 2,331,945 3,710,177 1,094,781 1,105,312 18,542,132 32,018,399 19,636,913 33,123,711 $ 21,968,858 $ 36,833,888 G-2 MONROE COUNTY, FLORIDA — BOARD OF COUNTY COMMISSIONERS COMBINING STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES ALL CAPITAL PROJECT FUNDS FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1992 Revenue Bond One Cent Comprehensive Capital Infrastructure Improvements Improvements Surtax Revenues: Taxes $ -- $ -- $ 8,546,742 Intergovernmental. -- -- 248,190 Interest 36,589 17,001 536,890 Miscellaneous -- -- 94,651 Total Revenues 36,589 17,001 9,426,473 Expenditures: Capital Outlay: General Government -- 200,512 1,153,099 Public Safety -- 13,131 46,215 Physical Environment 3,511 -- -- Transportation -- -- 68,139 Human Services 5,353 22,843 -- Culture and Recreation 169,170 1,393 925,482 Total Expenditures 178,034 237,879 2,192,935 1 Excess of Revenues Over/ I (Under) Expenditures (141,445) (220,878) 7,233,538 Other Financing Sources/(Uses): Transfer to Other Funds -- -- (5,520,908) Transfer from Other Funds 3,511 -- -- Bond Proceeds -- -- -- Total Other Financing Sources/(Uses) 3,511 -- (5,520,908) - Excess of Revenues and Other Sources Over/ (Under) Expenditures and Other Uses (137,934) (220,878) 1,712,630 Fund Balance, October 1, 1991 726,068 462,119 10,944,793 Fund Balance, September 30, 1992 $ 588,134 $ 241,241 $ 12,657,423 - r— G-3 ) Sales Tax Bond Capital Improvements Total $ -- $ 8,546,742 —— 248,190 1,367,911 1,958,391 8,955 103,606 1,376,866 10,856,929 -— 1,353,611 11,194,556 11,253,902 -- 3,511 -- 68,139 -- 28,196 -- 1,096,045 11,194,556 13,803,404 (9,817,690) (2,946,475) -- (5,520,908) -- 3,511 23,929,662 23,929,662 23,929,662 18,412,265 III 14,111,972 15,465,790 5,524,941 17,657,921 $ 19,636,913 $ 33,123,711 r-, G-4 MONROE COUNTY, FLORIDA — BOARD OF COUNTY COMMISSIONERS COMBINING STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES BUDGET AND ACTUAL — ALL CAPITAL PROJECT FUNDS FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1992 Capital Projects, Comprehensive Improvements Variance Favorable Budget Actual SUnfavorable) Revenues: Taxes $ -- $ -- $ -- Intergovernmental -- -- -- Interest 20,000 36,589 16,589 Miscellaneous -- -- -- Total Revenues 20,000 36,589 16,589 Expenditures: Capital Outlay: General Government: General Governmental Facilities -- -- -- Other Governmental Facilities -- -- -- - Public Safety: Fire Control Facilities -- -- -- Detention/Correction Facilities -- -- -- Emergency and Disaster Projects -- -- -- Ambulance and Rescue Facilities -- -- -- Physical Environment: Sewer Facilities -- -- -- Pigeon Key Fuel Tank 3,511 3,511 -- Transportation: Monroe County Airports -- -- -- Parking Facilities -- -- -- Human Services: Animal Control Facilities 6,000 5,353 647 Culture and Recreation: Parks and Recreational Facilities 703,000 169,170 533,830 Monroe County Libraries -- -- -- Total Expenditures 712,511 178,034 534,477 Excess of Revenues Over/(Under) Expenditures (692,511) (141,445) 551,066 Other Financing Sources/(Uses): Reserve for Contingencies -- -- -- Transfer to Other Funds -- -- -- Transfer from Other Funds 3,511 3,511 -- Bond Proceeds -- -- -- Total Other Financing Sources/(Uses) 3,511 3,511 -- Excess of Revenues and Other Sources Over/(Under) Expenditures and Other Uses (689,000) (137,934) 551,066 Fund Balance, October 1, 1991 726,068 ' 726,068 -- Fund Balance, September 30, 1992 $ 37,068 $ 588,134 $ 551,066 G-5 Capital Projects, Capital Projects, Revenue Bond Capital Improvements One Cent Infrastructure Surtax Variance Variance Favorable Favorable Budget Actual (Unfavorable) Budget Actual (Unfavorable) $ -- $ -- $ -- $ 6,900,000 $ 8,546,742 $ 1,646,742 -- -- -- 250,000 248,190 (1,810) 5,000 17,001 12,001 350,000 536,890 186,890 -- -- -- 94,251 94,651 400 5,000 17,001 12,001 7,594,251 9,426,473 1,832,222 207,000 182,523 24,477 2,653,332 718,353 1,934,979 21,450 17,989 3,461 3,085,000 434,746 2,650,254 -- -- -- 825,000 46,215 778,785 72,000 13,131 58,869 -- -- -- 20,000 -- 20,000 -- -- -- -- -- -- 1,400,000 -- 1,400,000 -- -- -- 1,913,481 -- 1,913,481 -- -- -- 91,668 68,139 23,529 28,000 22,843 5,157 -- -- -- 31,800 1,393 30,407 798,050 776,889 21,161 -- -- -- 516,251 148,593 367,658 380,250 237,879 142,371 11,282,782 2,192,935 9,089,847 (375,250) (220,878) 154,372 (3,688,531) 7,233,538 10,922,069 -- -- -- (8,117) -- 8,117 (1,550) -- 1,550 (5,740,852) (5,520,908) 219,944 (1,550) -- 1,550 (5,748,969) (5,520,908) 228,061 (376,800) (220,878) 155,922 (9,437,500) 1,712,630 11,150,130 462,119 462,119 -- 10,944,793 10,944,793 -- $ 85,319 $ 241,241 $ 155,922 $ 1,507,293 $ 12,657.423 $ 11.150,130 G-6 I (Continued) (1 ' 1 MONROE COUNTY, FLORIDA — BOARD OF COUNTY COMMISSIONERS COMBINING STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES BUDGET AND ACTUAL — ALL CAPITAL PROJECT FUNDS — CONTINUED FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1992 Capital Projects, Sales Tax Bond Capital Improvements Variance Favorable I Budget Actual (Unfavorable) Revenues: Taxes $ -- $ -- $ -- Intergovernmental -- -- -- . - Interest -- 1,367,911 1,367,911 Miscellaneous -- 8,955 8,955 Total Revenues -- 1,376,866 1,376,866 Expenditures: Capital Outlay: General Government: General Governmental Facilities -- -- -- Other Governmental Facilities -- -- -- Public Safety: j Fire Control Facilities -- -- -- Detention/Correction Facilities 29,894,441 11,194,556 18,699,885 Emergency and Disaster Projects -- -- -- Ambulance and Rescue Facilities -- -- -- Physical Environment: Sewer Facilities -- -- -- Pigeon Key Fuel Tank -- -- -- Transportation: Monroe County Airports -- -- -- Truman Annex Parking Lot -- -- -- Human Services: Animal Control Facilities -- -- -- Culture and Recreation: Parks and Recreational Facilities -- -- -- Monroe County Libraries -- -- -- Total Expenditures 29,894,441 11,194,556 18,699,885 Excess of Revenues Over/(Under) Expenditures (29,894,441) (9,817,690) 20,076,751 Other Financing Sources/(Uses): Reserve for Contingencies (4,221) -- 4,221 Transfer to Other Funds (31,000) -- 31,000 Transfer from Other Funds -- -- -- Bond Proceeds 23,929,662 23,929,662 -- Total Other Financing Sources/(Uses) 23,894,441 23,929,662 35,221 Excess of Revenues and Other Sources Over/(Under) Expenditures and Other Uses (6,000,000) 14,111,972 20,111,972 Fund Balance, October 1, 1991 5,524,941 5,524,941 -- Fund Balance, September30, 1992 $ (475,059) $ 19,636,913 $ 20,111,972 i Total Variance Favorable Budget Actual (Unfavorable) $ 6,900,000 $ 8,546,742 $ 1,646,742 250,000 248,190 (1,810) 375,000 1,958,391 1,583,391 94,251 103,606 9,355 7,619,251 10,856,929 3,237,678 -1 2,860,332 900,876 1,959,456 • 3,106,450 452,735 2,653,715 825,000 46,215 778,785 29,894,441 11,194,556 18,699,885 72,000 13,131 58,869 20,000 -- 20,000 1,400,000 -- 1,400,000 3,511 3,511 -- 1,913,481 -- 1,913,481 91,668 68,139 23,529 34,000 28,196 5,804 1,532,850 947,452 585,398 516,251 148,593 367,658 I -I 42,269,984 13,803,404 28,466,580 (34,650,733) (2,946,475) 31,704,258 (12,338) -- 12,338 (5,773,402) (5,520,908) 252,494 3,511 3,511 -- 23,929,662 23,929,662 -- 18,147,433 18,412,265 .264,832 (16,503,300) 15,465,790 31,969,090 17,657,921 17,657,921 -- • $ 1,154,621 $ 33,123,711 $ 31,969,090 1;: ) G-8 1 THIS PAGE INTENTIONALLY LEFT BLANK MONROE COUNTY, FLORIDA BOARD OF COUNTY COMMISSIONERS COMBINING BALANCE SHEET ALL ENTERPRISE FUNDS SEPTEMBER 30, 1992 40 e s ,v, Ay° INN Is Municipal Svc Card @� District Sound - Waste Bridge Total ASSETS Current Assets: Cash and Investments $ 7,200,758 $ 2,468,330 $ 9,669,088 Cash with Fiscal Agent -- 8,015 8,015 Accounts Receivable: Delinquent Waste Collection Fees 1,369,590 -- 1,369,590 Allowance for Uncollectible -, Waste Collection Fees (1,090,061) -- (1,090,061) Other 366,750 52 366,802 Allowance for Other Uncollectible (58,470) -- (58,470) Due from Other Funds -- 18 18 Due from Other Governmental Units 71,840 1,742 73,582 Total Current Assets 7,860,407 2,478,157 10,338,564 Restricted Assets: Cash 2,354,807 -- 2,354,807 Investments at Cost or Amortized Cost 3,573,272 -- 3,573,272 ——Total Restricted Assets 5,928,079 5928,079 Property, Plant and Equipment (Net of Accumulated Depreciation) 8,888,146 1,410,408 10,298,554 Other Assets: Deferred Charges (Net) 319,365 -- 319,365 Total Assets 22,995,997 3,888,565 26 884,562 H-1 / J Municipal Svc Card District Sound Waste Bridge Total _ LIABILITIES AND FUND EQUITY Current Liabilities: Accounts Payable $ 1,422,883 $ 2,086 $ 1,424,969 Accrued Wages and Benefits Payable 107,159 21,405 128,564 Claims and Judgements Payable 268,860 ' -- 268,860 Due to Other Funds 583,787 18,752 602,539 Matured Bonds Payable -- 5,000 5,000 Matured Interest Payable -- 19 19 Matured Premium Payable -- 2,996 2,996 Deferred Revenue _ 23,317 -- 23,317 Deposits in Escrow 63,126 -- 63,126 Total Current Liabilities 2,469,132 50,258 2,519,390 Current Liabilities Payable from Restricted Assets: Accrued Interest Payable 308,144 -- 308,144 Special Obligation Notes Payable 191,362 -- 191,362 Revenue Bonds Payable 180,000 -- 180,000 Landfill Closure Costs 4,214,340 -- 4,214,340 Total Current Liabilities Payable from Restricted Assets 4,893,846 -- 4,893,846 Long-Term Liabilities: Accrued Compensated Absences 102,310 10,843 113,153 Special Obligation Notes Payable 244,241 -- 244,241 Revenue Bonds Payable 9,390,000 -- 9,390,000 Due to Other Governmental Units - 1,327,500 -- 1,327,500 Total Long-Term Liabilities 11,064,051 10,843 11,074,894 Total Liabilities 18,427,029 61,101 18,488,130 -_ Fund Equity: Contributed Capital 2,805,649 2,761 2,808,410 Retained Earnings: - Reserved for Revenue Bond Retirement 3,554,496 -- 3,554,496 Unreserved (1,791,177) 3,824,703 2,033,526 Total Retained Earnings 1,763,319 3,824,703 5,588,022 Total Fund Equity c 4,568,968' 3,827,464 8,396,432 Total Liabilities and Fund Equity $ 22,995,997 $ 3,888,565 $ 26,884,562 H-2 (� 1 MONROE COUNTY, FLORIDA — BOARD OF COUNTY COMMISSIONERS COMBINING STATEMENT OF REVENUES, EXPENSES AND CHANGES IN FUND EQUITY ALL ENTERPRISE FUNDS FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1992 , , • Municipal Svc Card District Sound �l /6 / 1 Waste Bridge Total Operating Revenues: 1 Tolls $ -- $ 840,552 $ 840,552 (charges for Services cz_ 10,877,692 / -- 10,877,692 NytmliWk chise Fees 2,771,054✓ -- 2,771,054 Miscellaneous 0-5i5 130,600 32 130,632 Total Operating Revenues 13,779,346 840,584 14,619,930 Operating Expenses: Personal Services 1,593,724 383,816 1,977,540 Operations 9,800,568• 73,747 9,874,315 j Depreciation 1,008,359' 75,642 1,084,001 Total Operating Expenses 12,402,651 . 533,205 12,935,856 _' Operating Income 1,376,695 307,379 1,684,074 — Non—Operating Revenues (Expenses): Operating Grants '> 121,528 `V -- 121,528 Interest Income _> ' 557,166 ✓ 102,484 659,650 Interest Expenses and Fiscal Charges (682,602)- -- (682,602) Loss on Disposition of Assets (33,947) -- (33,947) Total Non—Operating Revenues(Expenses) (37,855) 102,484 64,629 1 Income Before Operating Transfers 1,338,840 409,863 1,748,703 Operating Transfers: Transfers from Other Funds R 1,821,199 ✓ -- 1,821,199 1 Transfers to Other Funds (1,378,699) (21,139) (1,399,838) 1 Total Operating Transfers 442,500 (21,139) 421,361 I Net Income 1,781,340 388,724 2,170,064 1-1 Fund Equity— October 1, 1991 2,787,628 3,438,740 6,226,368 Fund Equity— September 30, 1992 $ 4,568,968 $ 3,827,464 $ 8,396,432 H-3 _(2).. I MONROE COUNTY, FLORIDA — BOARD OF COUNTY COMMISSIONERS COMBINING STATEMENT OF CASH FLOWS ALL ENTERPRISE FUNDS FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1992 - 1 1 INCREASE (DECREASE) IN CASH AND CASH EQUIVALENTS Municipal Svc Card District Sound Waste Bridge Total rl Cash flows from operating activities: Cash received for services $ 13,599,326 $ 838,743 $ 14,438,069 "', Cash payments to suppliers for goods and services (9,398,730) (88,437) (9,487,167) Cash payments to employees for services (1,557,361) (381,790) (1,939,151) Other operating revenue 130,600 32 130,632 1 Net cash provided (used) by operating activities 2,773,835 368,548 3,142,383 Cash flows from noncapital financing activities: Operating grants received 82,480 -- 82,480 — Operating transfers from other funds 1,821,199 -- 1,821,199 Operating transfers to other funds (1,378,699) (21,139) (1,399,838) Net cash provided (used) by noncapital financing activities 524,980 (21,139) 503,841 Cash flows from capital and related financing activities: Acquisition of fixed assets (193,966) (80,953) (274,919) Principal paid on capital debt (658,116) (5,000) (663,116) -,, Interest paid on capital debt (665,873) (412) (666,285) 1 Net cash provided (used) by capital and related financing activities (1,517,955) (86,365) (1,604,320) , Cash flows from investing activities: Purchase of investment securities (11,468,476) -- (11,468,476) Proceeds from sale and maturities of investment securities 10,830,167 -- 10,830,167 Interest on investments 557,166 102,484 659,650 Net cash provided (used) by investing activities (81,143) 102,484 21,341 Net increase (decrease) in cash and cash equivalents 1,699,717 363,528 2,063,245 Cash and cash equivalents at beginning of year 7,855,848 2,112,817 9,968,665 Cash and cash equivalents at end of year $ 9,555,565 $ 2,476,345 $ 12,031,910 l , H-40 (Continued) i MONROE COUNTY, FLORIDA — BOARD OF COUNTY COMMISSIONERS COMBINING STATEMENT OF CASH FLOWS ALL ENTERPRISE FUNDS — CONTINUED FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1992 RECONCILIATION OF OPERATING INCOME TO NET CASH PROVIDED BY OPERATING ACTIVITIES Municipal Svc Card District Sound Waste Bridge Total Operating income $ 1,376,695 $ 307,379 $ 1,684,074 Adjustments to reconcile operating income to net cash provided by operating activities: Depreciation 1,008,359 75,642 1,084,001 Change in assets and liabilities: Decrease/(Increase) in: Accounts receivable (62,363) (52) (62,415) Due from other funds -- (18) (18) Due from other governmental units -- (1,739) (1,739) (Decrease)/Increase in: Accounts payable 103,040 (5,781) 97,259 Accrued wages 27,735 136 27,871 Due to other funds 540,995 (8,909) 532,086 Deposits 12,942 -- 12,942 Landfill Closure Costs (225,849) -- (225,849) Compensated Absences 8,629 1,890 10,519 Asserted and paid claims (16,348) -- (16,348) Total adjustments 1,397,140 61,169 1,458,309 Net cash provided (used) by operating activities $ 2,773,835 $ 368,548 $ 3,142,383 SUPPLEMENTAL SCHEDULE OF NON—CASH FINANCING, CAPITAL AND INVESTING ACTIVITIES Amortization of Municipal Service District Bond issuance and discount costs were$16,883. The Municipal Service District retired certainplan assets havinga net book value of$33,947. p $3 • • H-5 MONROE COUNTY, FLORIDA - BOARD OF COUNTY COMMISSIONERS SCHEDULE OF EXPENDITURES - BUDGET AND ACTUAL MUNICIPAL SERVICES DISTRICT - WASTE FOR THE YEAR ENDED SEPTEMBER 30, 1992 Variance Favorable Budget Actual (Unfavorable) Operating Expenditures: Administration $ 603,854 $ 452,673 $ 151,181 Hurricane Andrew 67,900 40,182 27,718 r Hazardous Waste 168,600 156,928 11,672 Franchise Operators 3,616,732 3,616,731 1 Indirect Costs 100,000 -- 100,000 - Facilities Operations 209,717 198,331 11,386 Cudjoe Key Transfer Station 1,414,687 1,319,128 95,559 MSD-Cudjoe Key Landfill 391,041 351,406 39,635 - Cudjoe Key Landfill Closure 1,027,520 58,893 968,627 Long Key Transfer Station 1,918,997 1,848,357 70,640 MSD-Long Key Landfill 462,376 326,801 135,575 Long Key Landfill Closure 1,400,000 79,279 1,320,721 Key Largo Transfer Station 1,900,207 1,899,825 382 MSD-Key Largo Landfill 313,892 266,993 46,899 Key Largo Landfill Closure 1,036,730 65,157 971,573 Pollution Control 337,742 282,524 55,218 Recycling 569,528 511,332 58,196 Recycling Grant 37,678 31,347 6,331 IDER - Recycling Grant 99,535 88,367 11,168 Litter Grant 50,000 3,366 46,634 • Total Operating Expenditures 15,726,736 11,597,620 4,129,116 Non-Operating Expenditures: Debt Service: Principal Retirement 658,116 658,116 -- Interest Expenses and Fiscal Charges 671,881 665,719 6,162 Capital Outlay 1,195,443 151,339 1,044,104 Loss on Disposition of Assets 33,947 33,947 -- Total Non-Operating Expenditures 2,559,387 1,509,121 1,050,266 Operating Transfers and Reserves: Transfers to Other Funds 3,442,950 1,378,699 2,064,251 Reserve for Contingencies 2,397,809 -- 2,397,809 Total Operating Transfers and Reserves 5,840,759 1,378,699 4,462,060 Total Expenditures $ 24,126,882 $ 14,485,440 $ 9,641,442 LH-6 �, / ; MONROE COUNTY, FLORIDA—BOARD OF COUNTY COMMISSIONERS • SCHEDULE OF EXPENDITURES — BUDGET AND ACTUAL CARD SOUND BRIDGE FOR THE YEAR ENDED SEPTEMBER 30, 1992 Variance Favorable Budget Actual (Unfavorable) _ Operating Expenditures: Card Sound Road&Toll Bridge $ 495,692 $ 398,165 $ 97,527 - Hurricane Andrew Recovery 26,600 6,235 . 20,365 County Engineer 63,100 53,164 9,936 Total Operating Expenditures 585,392 457,564 127,828 - Non—Operating Expenditures: Capital Outlay 103,559 80,953 22,606 Operating Transfers and Reserves:Transfers to Other Funds 21,139 21,139 —— Reserve for Contingencies 3,469,956 -- 3,469,956 Total Operating Transfers and Reserves 3,491,095 21,139 3,469,956 Total Expenditures $ 4,180,046 $ 559,656 $ 3,620,390 ,4 101) H-7 1, ti MONROE COUNTY, FLORIDA - BOARD OF COUNTY COMMISSIONERS COMBINING BALANCE SHEET ALL INTERNAL SERVICE FUNDS SEPTEMBER 30, 1992 Worker's Group Risk Compensation Insurance Management Fund Fund Fund Total ASSETS Current Assets: Cash and Investments $ 1,168,582 $ 1,535,882 $ 1,450,827 $ 4,155,291 Accounts Receivable 8,020 113,491 250 121,761 Due from Other Funds 1,838 710,222 850 712,910 Due from Other Governmental Units 1,800 60,828 -- 62,628 Total Current Assets 1,180,240 2,420,423 1,451,927 5,052,590 Property, Plant and Equipment (Net,Where Applicable, of Accumulated Depreciation) 15,662 2,682 24,684 43,028 Total Assets $ 1,195,902 $ 2,423,105 $ 1,476,611 $ 5,095,618 LIABILITIES AND FUND EQUITY Current Liabilities: Accounts Payable $ 49,055 $ 73,975 $ 40,965 $ 163,995 - Accrued Wages and Benefits Payable 6,295 4,979 6,547 17,821 Claims&Judgments Payable 545,866 1,143,882 1,153,900 2,843,648 Due to Other Funds 21,708 5,939 7,027 34,674 Other Current,Liabilities -- 4,383 -- 4,383 Total Current Liabilities 622,924 1,233,158 1,208,439 3,064,521 Long-Term Liabilities: Accrued Compensated Absences 5,796 6,432 2,891 15,119 Total Liabilities 628,720 1,239,590 1,211,330 3,079,640 Fund Equity: Retained Earnings: Unreserved 567,182 1,183,515 265,281 2,015,978 Total Liabilities and Fund Equity 1,195,902 $ 2,423,105 $ 1,476,611 $ 5,095,618 q y $ I H-8 MONROE COUNTY, FLORIDA - BOARD OF COUNTY COMMISSIONERS COMBINING STATEMENT OF REVENUES, EXPENSES AND CHANGES IN FUND EQUITY ALL INTERNAL SERVICE FUNDS FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1992 Worker's Group Risk Compensation Insurance Management Fund Fund Fund Total Operating Revenues: Charges for Services $ 1,085,939 $ 5,313,387 $ 1,041,848 $ 7,441,174 Miscellaneous 37 591 18,537 19,165 - Total Operating Revenues 1,085,976 5,313,978 1,060,385 7,460,339 Operating Expenses: Personal Services 104,317 89,427 98,047 291,791 Operations 466,074 877,369 660,321 2,003,764 Depreciation 4,575 794 4,746 10,115 Asserted and Paid Claims 598,476 3,905,009 270,424 4,773,909 Total Operating Expenses 1,173,442 4,872,599 1,033,538 7,079,579 Operating Income (Loss) (87,466) 441,379 26,847 380,760 _ Non-Operating Revenues (Expenses): Interest 35,073 48,973 62,358 146,404 Loss on Disposition of Assets -- -- (1,998) (1,998) Total Non-Operating Revenues (Expenses) 35,073 48,973 60,360 144,406 Income (Loss) Before Operating Transfers (52,393) 490,352 87,207 525,166 Operating Transfers: Transfers to Other Funds (13,320) (7,770) (9,620) (30,710) Net Income (Loss) (65,713) 482,582 77,587 494,456 Fund Equity- October 1, 1991 632,895 700,933 187,694 1,521,522 I Fund Equity - September 30, 1992 $ 567,182 $ 1,183,515 $ 265,281 $ 2,015,978 I r_ H-9 MONROE COUNTY, FLORIDA — BOARD OF COUNTY COMMISSIONERS COMBINING STATEMENT OF CASH FLOWS ALL INTERNAL SERVICE FUNDS FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1992 INCREASE (DECREASE) IN CASH AND CASH EQUIVALENTS Worker's Group Risk Compensation Insurance Management Fund Fund Fund Total Cash flows from operating activities: Cash received for services $ 1,440,356 $ 4,707,788 $ 1,047,100 $ 7,195,244 Cash payments to suppliers for goods and services (1,166,515) (4,629,428) (763,040) (6,558,983) Cash payments to employees for services (108,462) (87,492) (98,388) (294,342) Other operating revenue 37 591 18,537 19,165 Net cash provided (used) by operating activities 165,416 (8,541) 204,209 361,084 Cash flows from noncapital financing activities: Operating transfers to other funds (13,320) (7,770) (9,620) (30,710) ' Cash flows from capital and related financing activities: ' Acquistion of fixed assets (2,845) (609) (8,809) (12,263) Proceeds from sale of equipment -- -- 1,000 1,000 Net cash provided (used) by capital and related financingactivities (2,845) (609) (7,809) (11,263) Cash flows from investing activities: Interest on investments 35,073 48,973 62,358 146,404 Net increase in cash and cash equivalents 184,324 32,053 249,138 465,515 Cash and cash equivalents at beginning of year 984,258 1,503,829 1,201,689 3,689,776 Cash and cash equivalents at end of year $ 1,168,582 $ 1,535,882 $ 1,450,827 $ 4,155,291 • H—10 (Continued) MONROE COUNTY, FLORIDA — BOARD OF COUNTY COMMISSIONERS COMBINING STATEMENT OF CASH FLOWS ALL INTERNAL SERVICE FUNDS — CONTINUED FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1992 RECONCILIATION OF OPERATING INCOME TO NET CASH PROVIDED BY OPERATING ACTIVITIES Worker's Group Risk Compensation Insurance Management Fund Fund Fund Total Operating income (loss) $ (87,466) $ 441,379 $ 26,847 $ 380,760 Adjustments to reconcile operating income to net cash provided by operating activities: Depreciation 4,575 794 4,746 10,115 Change in assets and liabilities: Decrease/(Increase) in: Accounts receivable 8,821 77,571 (250) 86,142 Due from other funds 345,746 (622,912) 5,502 (271,664) Due from other governmental units (150) (60,258) -- (60,408) (Decrease)/Increase in: Accounts payable (41,916) 58,356 (987) 15,453 Accrued wages 11 982 1,554 2,547 Due to other funds (60,049) (670) 5,492 (55,227) Compensated Absences (4,156) 954 (1,895) (5,097) Asserted and paid claims -- 95,285 163,200 258,485 Other current liabilities -— (22) -- (22) Total adjustments _ 252,882 (449,920) 177,362 (19,676) Net cash provided (used) by operating 1 activities $ 165,416 $ (8,541) $ 204,209 $ 361,084 SUPPLEMENTAL SCHEDULE OF NON—CASH FINANCING CAPITAL AND INVESTING ACTIVITIES Risk Management retired certain plan assets having a net book value of$1,998. H-11 i MONROE COUNTY, FLORIDA — BOARD OF COUNTY COMMISSIONERS SCHEDULE OF EXPENDITURES — BUDGET AND ACTUAL WORKER'S COMPENSATION FUND FOR THE YEAR ENDED SEPTEMBER 30, 1992 Variance Favorable Budget Actual (Unfavorable) Operating Expenditures: 6,663 Administrative $ 107,747 $ 101,084 $ Operations and Claims 1,240,656 1,043,881 196,775 Safety&Loss Control 25,132 23,902 1,230 j Total Operating Expenditures 1,373,535 1,168,867 204,668 Non—Operating Expenditures: 628 Capital Outlay 3,473 2,845 Operating Transfers and Reserves: Reserve for Contingencies 326,606 -- 326,606 Transfers to Other Funds 22,378 13,320 9,058 Total Operating Reserves 348,984 13,320 335,664 Total Expenditures $ 1,725,992 $ 1,185,032 $ 540,960 H-12 19 MONROE COUNTY, FLORIDA — BOARD OF COUNTY COMMISSIONERS SCHEDULE OF EXPENDITURES — BUDGET AND ACTUAL GROUP INSURANCE FUND FOR THE YEAR ENDED SEPTEMBER 30, 1992 Variance Favorable Budget Actual (Unfavorable) Operating Expenditures: Administration $ 115,813 $ 108,287 $ 7,526 Group Insurance Claims 4,775,481 4,763,517 11,964 Total Operating Expenditures 4,891,294 4,871,804 19,490 Non—Operating Expenditures: Capital Outlay 2,290 609 1,681 Operating Transfers and Reserves: Reserve for Contingencies 1,573,626 -- 1,573,626 Transfers to Other Funds 16,828 7,770 9,058 Total Operating Reserves 1,590,454 7,770 1,582,684 Total Expenditures $ 6,484,038 $ 4,880,183 $ 1,603,855 l I j \ 4 H-13( ' `:Y MONROE COUNTY, FLORIDA — BOARD OF COUNTY COMMISSIONERS SCHEDULE OF EXPENDITURES — BUDGET AND ACTUAL RISK MANAGEMENT FUND FOR THE YEAR ENDED SEPTEMBER 30, 1992 Variance Favorable Budget Actual (Unfavorable) Operating Expenditures: Administration $ 104,840 $ 98,477 $ 6,363 Risk Management Claims 955,841 888,337 67,504 Safety and Loss Control 44,983 43,975 1,008 Total Operating Expeditures 1,105,664 1,030,789 74,875 Non—Operating Expenditures: Capital Outlay 9,209 8,808 401 Operating Transfers and Reserves: Reserve for Contingencies 1,060,441 -- 1,060,441 • Transfers to Other Funds 18,678 9,620 9,058 Total Operating Reserves 1,079,119 9,620 1,069,499 Total Expenditures $ 2,193,992 $ 1,049,217 $ 1,144,775 \ H-14 - I THIS PAGE INTENTIONALLY LEFT BLANK - I MONROE COUNTY, FLORIDA — BOARD OF COUNTY COMMISSIONERS COMBINING BALANCE SHEET ALL FIDUCIARY FUNDS SEPTEMBER 30, 1992 EXPENDABLE TRUST FUNDS Law Drug Shared County . Court Enforcement Abuse &State Health Facilities Trust Trust Care Program Fees ASSETS Cash and Investments $ 81,061 $ 15,608 $ 4,376 $ 89,145 Due from Other Governmental Units 5,362 140 -- -- Total Assets $ 86,423 $ 15,748 $ 4,376 $ 89,145 LIABILITIES AND FUND BALANCES Liabilities: Accounts Payable $ 22,757 $ —— $ —— $ —— Due to Other Funds 8,898 —— -- -- Due to Others -- -- -- -- Total Liabilities 31,655 -- -- -- Fund Balances: Reserved for Trust Fund Purposes 54,768 15,748 4,376 89,145 Total Fund Equity 54,768 15,748 4,376 89,145 Total Liabilities and Fund Balances $ 86,423 $ 15,748 $ 4,376 $ 89,145 Imo. —1 V-' Il AGENCY FUNDS Deferred Compensation Plans Total $ 481,467. $ 671,657 -- 5,502 $ 481,467 $ 677,159 li —— 22,757 —— 8,898 481,467 481,467 481,467 513,122 —— 164,037 —— 164,037 $ 481,467 $ 677,159 1-2 MONROE COUNTY, FLORIDA — BOARD OF COUNTY COMMISSIONERS COMBINING STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES ALL EXPENDABLE TRUST FUNDS FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1992 Law Drug Shared County Enforcement Abuse & State Health Trust Trust Care Program Revenues: Fines& Forfeitures $ 63,865 $ 4,188 $ -- Interest 2,538 546 152 Miscellaneous 225 -- -- Total Revenues 66,628 4,734 152 Expenditures: Current: Public Safety 81,246 -- -- Excess of Revenues Over/ (Under) Expenditures (14,618) 4,734 152 Fund Balance, October 1, 1991 69,386 11,014 4,224 Fund Balance, September 30, 1992 $ 54,768 $ 15,748 $ 4,376 1-3 Court Facilities Fees Total 68,053 2,506 5,742 —— 225 2,506 74,020 -- 81,246 2,506 (7,226) 86,639 171,263 $ 89,145 $ 164,037 / ,, 4 1-4 V 14�. MONROE COUNTY, FLORIDA COMBINING STATEMENT OF CHANGES IN ASSETS AND LIABILITIES ALL AGENCY FUNDS FOR FISCAL YEAR ENDED SEPTEMBER 30, 1992 Balance Balance October 1, September 30, 1991 Additions Deductions 1992 DEFERRED COMPENSATION PLAN: ASSETS Cash and Investments $ 404,012 $ 77,455 $ -- $ 481,467 LIABILITIES Due to Others $ 404,012 $ 77,455 $ -- $ 481,467 1-5 MONROE COUNTY, FLORIDA — BOARD OF COUNTY COMMISSIONERS STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE — BUDGET AND ACTUAL LAW ENFORCEMENT TRUST EXPENDABLE TRUST FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1992 Variance Favorable Budget Actual (Unfavorable) Revenues: Fines and Forfeitures $ 58,503 $ 63,865 $ 5,362 Interest -- 2,538 • 2,538 Miscellaneous —— 225 225 Total Revenues 58,503 66,628 8,125 Expenditures: Current: Public Safety 127,889 81,246 46,643 Excess of Revenues Over/ (Under) Expenditures (69,386) (14,618) 54,768 Fund Balance, October 1, 1991 69,386 69,386 -- Fund Balance, September 30, 1992 $ -- $ 54,768 $ 54,768 1-6 �� MONROE COUNTY, FLORIDA — BOARD OF COUNTY COMMISSIONERS STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE — BUDGET AND ACTUAL DRUG ABUSE TRUST EXPENDABLE TRUST FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1992 Variance Favorable Budget Actual (Unfavorable) Revenues: Fines and Forfeitures $ -- $ 4,188 $ 4,188 Interest —— 546 546 Total Revenues —— 4,734 4,734 Expenditures: Current: Human Services 9,413 -- 9,413 Excess of Revenues Over/ (Under) Expenditures (9,413) 4,734 14,147 Other Financing Sources/(Uses): Reserve for Contingencies (1,046) -- 1,046 Excess of Revenues and Other Sources Over/(Under) Expenditures and Other Uses (10,459) 4,734 15,193 Fund Balance, October 1, 1991 11,014 11,014 -- Fund Balance, September 30, 1992 $ 555 $ 15,748 $ 15,193 rr '\ 1-7 ✓( MONROE COUNTY, FLORIDA — BOARD OF COUNTY COMMISSIONERS SCHEDULE OF GENERAL FIXED ASSETS BY SOURCE SEPTEMBER 30, 1992 Total GENERAL FIXED ASSETS: Land $ 14,433,547 Buildings 22,870,377 Equipment 21,399,278 Construction In Progress 19,749,206 Total General Fixed Assets $ 78,452,408 INVESTMENTS IN FIXED ASSETS: General Fund Revenues: County Funding $ 18,299,563 1988 Improvement Revenue Bonds 62,098 Federal Grants and Shared Revenues 880,772 State Grants and Shared Revenues 239,546 Donations 7,961 General Obligation Bonds 2,469,017 Special Revenue Fund Revenues 12,267,333 Donations 2,583,512 Capital Project Fund: Special Revenue Bonds pe n 1,210,451 1988 Improvement Revenue Bonds 2,008,399 1991 Sales Tax Revenue Bonds 13,415,503 Federal Grants and Shared Revenues 1,152,746 State Grants and Shared Revenues 110,023 County Funding 23,733,576 Donations 11,908 Total Investment in General Fixed As: $ 78,452,408 J-1 J MONROE COUNTY, FLORIDA - BOARD OF COUNTY COMMISSIONERS SCHEDULE OF GENERAL FIXED ASSETS BY FUNCTION AND ACTIVITY SEPTEMBER 30, 1992 Construction Land Buildings Equipment In Progress Total - General Government Legislative $ -- $ -- $ 115,266 $ -- $ 115,266 Executive -- -- 39,360 -- 39,360 Financial and Administrative 439,179 2,627,385 2,539,266 -- 5,605,830 Legal Counsel -- -- 74,423 -- 74,423 Comprehensive Planning -- 28,580 466,578 -- 495,158 Judicial -- 78,778 1,212,792 -- 1,291,570 Other General Government 4,491,358 5,193,741 2,404,058 -- 12,089,157 Total General Government 4,930,537 7,928,484 6,851,743 -- 19,710,764 Public Safety: Law Enforcement 359,962 1,231,998 -- -- 1,591,960 _ Fire Control 340,135 194,165 6,198,792 -- 6,733,092 Detention/Correction 4,858,904 7,219,744 9,343 -- 12,087,991 Protective Inspections -- 14,808 183,945 -- 198,753 Emergency and Disaster Relief Services -- 36,786 565,182 -- 601,968 Ambulance and Rescue Services -- 13,215 1,674,265 -- 1,687,480 Medical Examiner -- -- 33,879 -- 33,879 Other Public Safety -- -- 9,750 -- 9,750 Total Public Safety 5,559,001 8,710,716 8,675,156 -- 22,944,873 Physical Environment: Conservation &Resource Mgmt -- -- 20,249 -- 20,249 Other Physical Environment -- -- 3,511 -- 3,511 Total Physical Environment -- -- 23,760 -- 23,760 Transportation: Road and Street Facilities -- 22,012 2,630,373 -- 2,652,385 Airports 1,122,400 2,116,344 374,078 -- 3,612,822 Parking Facilities 799,963 -- -- -- 799,963 - Total Transportation 1,922,363 2,138,356 3,004,451 -- 7,065,170 Economic Environment: Employment Opportunity and Development -- -- 799 -- 799 Industry Development 200,000 -- -- -- 200,000 Veteran's Services -- -- 58,600 -- 58,600 Other Economic Development -- -- 142,636 -- 142,636 Total Economic Environment 200,000 -- 202,035 -- 402,035 J-2 (Continued) 1 - 1 ... MONROE COUNTY, FLORIDA — BOARD OF COUNTY COMMISSIONERS SCHEDULE OF GENERAL FIXED ASSETS 1 BY FUNCTION AND ACTIVITY — CONTINUED -, SEPTEMBER 30, 1992 Construction Land Buildings Equipment In Progress Total Human Services: Hospitals -- 34,510 171,421 -- 205,931 Health 10,500 353,984 628,293 -- 992,777 Welfare 8,500 445,618 446,727 -- 900,845 Total Human Services 19,000 834,112 1,246,441 -- 2,099,553 Culture and Recreation: Libraries 63,184 2,168,601 341,768 -- 2,573,553 Parks and Recreation 1,731,162 1,083,844 188,491 -- 3,003,497. Other Culture and Recreation 8,300 6,264 865,433 -- 8791.997 Total Culture and Recreation 1,802,646 3,258,709 1,395,692 -- 6,457,047 Construction in Progress -- -- -- 19,749,206 19,749,206 Total $ 14,433,547 $ 22,870,377 $ 21,399,278 $ 19,749,206 $ 78,452,408 I J-3 MONROE COUNTY, FLORIDA - BOARD OF COUNTY COMMISSIONERS SCHEDULE OF CHANGES IN GENERAL FIXED ASSETS BY FUNCTION AND ACTIVITY FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1992 Transfers September October 1, p 30, 1991 Additions Deductions In Out 1992 General Government: Legislative $ 111,024 $ 5,295 $ -- $ -- $ 1,053 $ 115,266 Executive 38,373 -- -- 6,515 5,528 39,360 Financial and Administrative 5,511,566 169,982 24,473 43,077 94,322 5,605,830 Legal Counsel 85,570 3,229 14,376 -- -- 74,423 Comprehensive Planning 453,658 53,125 16,290 4,756 91 495,158 Judicial 1,257,512 58,897 21,883 8,134 11,090 1,291,570 Other General Government 11,675,583 232,447 33,347 221,356 6,882 12,089,157 Total General Govemment 19,13.3,286 522,975 110,369 283,838 118,966 19,710,764 Public Safety. ` Law Enforcement 1,600,426 64,000 72,466 -- -- 1,591,960 Fire Control 6,354,659 565,126 189,117 8,360 5,936 6,733,092 Detention/Correction 12,237,828 29,583 -- -- 179,420 12,087,991 _ Protective Inspections 173,768 31,963 6,415 -- 563 198,753 Emergency and Disaster Relief Svcs 491,685 110,513 230 -- -- 601,968 Ambulance and Rescue Services 1,569,465 181,102 • 60,513 19,191 21,765 1,687,480 Medical Examiner 30,056 4,982 1,159 -- -- 33,879 Other Public Safety 9,750 -- -- -- -- 9,750 - Total Public Safety 22,467,637 987,269 329,900 27,551 207,684 22,944,873 Physical Environment: Conservation and Resource Mgmt 16,663 6,478 2,892 -- -- 20,249 Other Physical Environment -- 3,511 -- -- -- 3,511 Total Physical Environment 16,663 . 9,989. 2,892 -- -- 23,760 Transportation: Road and Street Facilities 2,493,245 311,297 142,838 3,472 12,791 2,652,385 Airports 3,572,336 33,187 1,128 8,427 -- 3,612,822 Parking Facilities 799,963 -- -- -- -- 799,963 Total Transportation: 6,865,544 344,484 143,966 11,899 12,791 7,065,170 Economic Environment: Employment Opportunity Development 799 -- -- -- -- 799 Industry Development -- 200,000 -- -- -- 200,000 ' Veteran's Services 57,087 8,857 7,344 250 250 58,600 Other Economic Development 67,987 76,385 1,736 -- -- 142,636 Total Economic Environment 125,873 285,242 9,080 250 250 402,035 J-4 (Continued) 1 MONROE COUNTY, FLORIDA — BOARD OF COUNTY COMMISSIONERS SCHEDULE OF CHANGES IN GENERAL FIXED ASSETS BY FUNCTION AND ACTIVITY —CONTINUED FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1992 October 1, Transfers September 30, 1991 Additions Deductions In Out 1992 Human Services: Hospitals 205,931 -- -- -- -- 205,931 Health 918,733 90,573 21,932 5,403 -- 992,777 Welfare 937,585 16,958 63,957 80,664 70,405 900,845 Total Human Services 2,062,249 107,531 85,889 - 86,067 70,405 2,099,553 Culture and recreation: Libraries 2,546,893 26,298 133 495 -- 2,573,553 Parks and Recreation 2,110,327 912,866 19,696 -- -- 3,003,497 Other Culture/Recreation 544,062 335,935 -- -- -- 879,997 Total Culture and Recreation 5,201,282 1,275,099 19,829 495 -- 6,457,047 Construction in Progress 6,830,734 13,063,278 144,806 -- -- 19,749,206 Total $ 62,703,268 $ 16,595,867 $ 846,731 $ 410,100 $ 410,096 $ 78,452,408 JI J-5 MONROE COUNTY, FLORIDA — BOARD OF COUNTY COMMISSIONERS SCHEDULE OF CHANGES IN GENERAL LONG—TERM DEBT FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1992 Balance Balance October 1, September 30, 1991 Additions Retirements 1992 General Long-Term Debt Payable: Revenue Bonds Payable: Improvement Revenue Bonds,Series 1983 $ 1,930,000 $ -- $ 40,000 $ 1,890,000 Improvement Revenue Bonds,Series 1988A 5,000,000 -- -- 5,000,000 Improvement Revenue Bonds,Series 1988E 1,885,000 -- 205,000 1,680,000 Sales Tax Bond Anticipation Notes, Series 1990 12,500,000 -- 12,500,000 -- Sales Tax Revenue Bonds, Series 1991 -- 42,415,000 1,135,000 41,280,000 Total Revenue Bonds Payable 21,315,000 42,415,000 13,880,000 49,850,000 Installment Loans 234,215 -- 55,209 179,006 Capital Lease Obligations 153,536 -- 129,641 23,895 Accrued Compensated Absences: Annual Leave 780,474 • 34,163 -- 814,637 Compensatory Time 37,549 8,764 -- 46,313 - Sick Leave 175,912 15,550 -- 191,462 Total Accrued Compensated Absences 993,935 58,477 -- 1,052,412 Total General Long—Term Debt Payable $ 22,696,686 $ 42,473,477 $ 14,064,850 $ 51,105,313 J-6 - r-, KEMP Z GREEN, P.A. Certified Public Accountants 1438 KENNEDY DRIVE P. O. BOX 1529 KEY WEST, FLORIDA 33041-1529 MEMBER OF AMERICAN INSTITUTE WM. O. KEMP, C.P.A. (305) 294-2581 AND FLORIDA INSTITUTE OF MARVA E. GREEN, C.P.A. FAX # (305) 294-4778 CERTIFIED PUBLIC ACCOUNTANTS INDEPENDENT AUDITORS' REPORT ON INTERNAL CONTROL STRUCTURE BASED ON AN AUDIT OF THE FINANCIAL STATEMENTS AND MANAGEMENT COMMENTS Clerk Ex Officio Board of County Commissioners Monroe County, Florida We have audited the general purpose financial statements of the Board of County Commissioners of Monroe County, Florida (the "Board") as of and for the year ended September 30, 1992, and have issued our report thereon dated February 26, 1993. We conducted our audit in accordance with generally accepted auditing standards, Government Auditing Standards, issued by the Comptroller General of the United States and the provisions of Office of Management and Budget Circular A-128, "Audits of State and Local Governments." Those standards and OMB Circular A-128 require that weplan and perform the audit to obtain reasonable assurance about q whether the general purpose financial statements are free of material misstatement. In planning and performing our audit of the general purpose financial statements of the Board for the year ended September 30, 1992, we considered its internal control structure in order to determine our auditing procedures for the purpose of expressing our opinion on the general purpose financial statements and not to provide assurance on the internal control structure. The management of the Board is responsible for establishing and maintaining the internal control structure. In fulfilling this responsibility, estimates and judgements by management are required to assess the expected benefits and related costs of internal control structure policies and procedures. The objectives of an internal control structure are to provide management. with reasonable, but not absolute, assurance that assets are safeguarded against loss from unauthorized use or disposition, and that transactions are executed in accordance with management's authorization and recorded properly to permit the preparation of the general purpose financial statements in accordance with generally accepted accounting principles. Because of inherent limitations in any internal control structure, errors or irregularities may nevertheless occur and not be detected. Also, projection of any evaluation of the structure to future periods is subject to the risk that procedures may become inadequate because of changes in conditions or that the effectiveness of the design and operation of policies and procedures may deteriorate. For the purpose of this report, we have classified the significant internal control policies and procedures in the following categories: K-1 - Treasury/Financing - Revenues/Cash Receipts - Expenditures/Cash Disbursements - External Financial Reporting - Payroll/Personnel - Controls over Compliance with Laws and Regulations Related to Federal P 9 Financial Assistance For all of the control categories listed previously, we obtained an understanding of the design of relevant policies and procedures and whether they have been placed in operation, and we assessed control risk. Our consideration of the internal control structure would not necessarily disclose all matters in the internal control structure that might be material weaknesses under standards established by the American Institute of Certified Public Accountants. A material weakness is a reportable condition in which the design or operation of the specific internal control structure elements does not reduce to a relatively low level the risk that errors or irregularities in amounts that would be material in relation to the general purpose financial statements being audited may occur and not be detected within a timely period by employees in the normal course of performing their assigned functions. We noted no matters involving the internal control structure and its operation that we consider to be material weaknesses as defined above. MANAGEMENT COMMENTS Reported in Prior Year's Report on Internal Control and Management Comments, Not Implemented as of September 30, 1992 During the course of our current examination of the financial statements of the Board of County Commissioners, we noticed appropriate action had been taken upon recommendations and suggested accounting procedures as outlined in the Management Comments section of the Report on Internal Accounting Control and Management Comments for the year ended September 30, 1991, except for the following: Grants Grants appear to be under the direction of the recipient department and monitored to some degree by the grants management department. We have noted wide variation in the quality of management, compliance procedures, reporting procedures and cash flow management. Further, there seems to be some confusion as to the areas of responsibility between the recipient department and grants management department. Grants management should be centralized to the extent practicable to insure consistency with County policies, contract requirements and financial reporting requirements. In addition, it should also provide P 9 q K-2 review procedures relative to the preparation of reports, budget set up and contract compliance independent of the recipient department. A point of contact should be designated to respond to requests for information. Accounts Receivable - The Municipal Service District is continuing to maintain accounts receivable balances for "tipping fees". Although procedures were implemented to collect deposits to cover anticipated charges, the charges exceede d the deposits in some accounts. In addition, policies have not been established as to when credit will be cut off and deposits applied to outstanding bills. It appears that more frequent monitoring procedures are still needed, as well as guidelines for the termination of credit accounts. Each Board department with accounts receivable has developed its own �i procedures for the collection and write off of accounts receivable. There are no written procedures which document County policies. Policies and guidelines which conform to the applicable law should be developed to provide consistent treatment for all County accounts receivable. The responsibility for developing such policies and guidelines should be specifically assigned to the appropriate staff. Pur chasing chasing Procedures - Purchasing policies do not require competitive bidding when the Procurement Policy Office has determined that the goods or services are available from only one vendor ("sole source purchase") . The policies do not address any procedures or standard for proof that goods and services are indeed exclusively available from one company. Purchasing policies should require the documentation of sole source availability before competitive bid procedures are dropped. The documentation should be presented to the Board of County Commissioners to enable them to declare a valid exception to purchasing procedures. Budgetary Compliance -- - A review of the Board's budget as originally adopted relative to certain provisions of Monroe County Code and Florida Statute 129.01 revealed the following: - Planning and Zoning and the Law Library fund budgets contained contingency funds in excess of 10% of the total fund budget. - a practice has been adopted whereby "reserves" have been budgeted which are not contingency or cash balance forward. These reserves are described as various expenditure reserves and should have been _ . appropriated in the department cost center where the related expenditure was likely to occur. Florida Statute 129.01 makes no provision for such reserves. K-3 The above findings were brought to the attention of staff in the previous year after preparation of the 1991-1992 budget, which is the subject of this audit. It was our understanding these findings were implemented for the 1992-1993 budget. Budgets should be adopted and maintained in accordance with legal requirements. CURRENT YEAR FINDINGS Impact Fee Expenditures - Impact fee expenditures are not consistently for purposes of capital expansion. For example, it was noted that funds designated for library expansion were spent on book rebinding and subscription renewals. Further, the funds accumulated from this source are subject to refund if suitable projects are not developed to appropriately spend the money. Appropriate projects should be devised to use these funds. Procedures should be developed to insure that impact fee expenditures meet the necessary criteria to be paid from this source. Due to Customers - Several credits refundable to Municipal Service District Customers with current waste disposal bills were noted. There are presently no procedures to review this listing for potential refunds. - A review of the customer refunds listing should be performed on a routine basis. Further, the listing should be cross checked against the Tax Collector's records. Purchasing Procedures - The purchasing department has the ability to initiate, authorize purchase, authorize payment and receive goods or services. This combination of functions creates a lack of segregation of duties wherein it would be possible to misappropriate the items or services purchased. The purchasing department should be relieved of those responsibilities which create the lack of segregation of duties. Fixed Asset Accounting - Two assets were deleted pursuant to their trade-in on purchase of replacement items without the specific approval of the Board, as required by the Rules of the Auditor General 10.470(2) (b) . - Although implicit approval was obtained by the Board's approval of the purchase contract reflecting such trade-in, the Rules of the Auditor General require that specific approval must be obtained for all deletions. K-4 OTHER REQUIRED DISCLOSURES - We have reviewed the annual report filed with the Department of Banking and Finance for Monroe County, Florida pursuant to Section 218.32, Florida Statutes. This report is in agreement with the annual audit report which incorporates the financial statements of the Board of County Commissioners of Monroe County, Florida. - Marva Green was the Auditor in Charge for the audit of the Board of County Commissioners of Monroe County, Florida. We attest that the Auditor in Charge met the educational requirements pursuant to Chapter 11.45, Florida Statutes. This report is intended for the information of the Board of County Commissioners, management and others within the County, and officials of applicable federal and state agencies. This restriction is not intended to limit the distribution of this report, which is a matter of public record. 61,4) cl--(17,A—ct,--, PA- Kemp & Green, P.A. Certified Public Accountants February 26, 1993 K-5 KEMP GREEN, P.A. Certified Public Accountants 1438 KENNEDY DRIVE P. O. BOX 1529 KEY WEST, FLORIDA 33041-1529 MEMBER OF AMERICAN INSTITUTE WM. O. KEMP, C.P.A. (305) 294-2581 AND FLORIDA INSTITUTE OF MARVA E. GREEN, C.P.A. FAX # (305) 294-4778 CERTIFIED PUBLIC ACCOUNTANTS INDEPENDENT AUDITORS' REPORT ON COMPLIANCE BASED ON AN AUDIT OF THE GENERAL PURPOSE FINANCIAL STATEMENTS Clerk Ex Officio Board of County Commissioners Monroe County, Florida We have audited the general purpose financial statements of the Board of County Commissioners of Monroe County, Florida ("Board") as of and for the ye ar ar ended September 30, 1992, and have issued our report thereon dated February 26, 1993. We conducted our audit in accordance with generally accepted auditing standards, Government Auditing Standards, issued by the Comptroller General of the United States and the provisions of Office of Management and Budget Circular A-128, "Audits of State and Local Governments." Those standards and OMB Circular A-128 require that we plan and perform the audit to obtain reasonable assurance about whether the general purpose financial statements are free of material misstatement. Compliance with laws, regulations, contracts, and 9 � grants applicable to the Board is the responsibility of the Board's management. As part of obtaining reasonable assurance about whether the general purpose financial 'statements are free of material misstatement, we performed tests of the Board's compliance with certain provisions of laws, regulations, contracts, and grants. However, our objective was not to provide an opinion on overall compliance with such provisions. The results of our tests indicate that, with respect to the items tested, the Board complied, in all material respects, with the provisions referred to in the preceding paragraph. With respect to items not tested, nothing came to our attention that caused us to believe that the Board had not complied, in all material respects, with those provisions. We noted certain immaterial instances of noncompliance that we have reported to the management of the County, in a separate letter dated February 26, 1993. This report is intended for the information of the Board of County Commissioners, management and others within the Board, and officials of applicable federal and state agencies. This restriction is not intended to limit the distribution of this report, which is a matter of public record. Kemp & Green, P.A. Certified Public Accountants February 26, 1993 K-6 KEMP GREEN, P.A. Certified Public Accountants 1438 KENNEDY DRIVE P. O. BOX 1529 KEY WEST, FLORIDA 33041-1529 MEMBER OF AMERICAN INSTITUTE WM. O. KEMP, C.P.A. (305) 294-2581 AND FLORIDA INSTITUTE OF MARVA E. GREEN, C.P.A. FAX # (305) 294-4778 CERTIFIED PUBLIC ACCOUNTANTS INDEPENDENT AUDITORS' REPORT ON SUPPLEMENTAL SCHEDULES OF FEDERAL AND STATE FINANCIAL ASSISTANCE AND SCHEDULE OF HRS MATCHING REQUIREMENTS Clerk Ex Officio Board of County Commissioners Monroe County, Florida We have audited the general purpose financial statements of the Board of County Commissioners of Monroe County, Florida (the "Board") as of and for the year ended September 30, 1992, and have issued our report thereon dated February 26, 1993. These general purpose financial statements are the responsibility of the Board's management. Our responsibility is to express an opinion on these general purpose financial statements based on our audit. We conducted our audit in accordance with generally accepted auditing standards, Government Auditing Standards, issued by the Comptroller General of the United States, and the provisions of Office of Management and Budget Circular A-128, "Audits of State and Local Governments." Those standards and OMB Circular A-128 require that we plan and perform the audit to obtain reasonable assurance about whether the general purpose financial statements ' are free of material misstatement. An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the general purpose financial statements. An audit also includes assessing the accounting principles used and significant estimates made by management, as well as evaluating the overall general purpose financial statement presentation. We believe that our audit provides a reasonable basis for our opinion. Our audit was conducted for the purpose of forming an opinion on the general purpose financial statements of the Board taken as a whole. The accompanying Schedules of Federal and State Financial Assistance and HRS Matching Requirements for the year ended September 30, 1992 are presented for purposes of additional analysis and are not a required part of the general purpose financial statements. Such supplemental schedules have been subjected to the auditing procedures applied in our audit of the general purpose financial statements and, in our opinion, are fairly stated in all material respects when considered in relation to the general purpose financial statements taken as a whole. 61,t,f) PA- Kemp & Green, P.A. Certified Public Accountants February 26, 1993 L-1 MONROE COUNTY, FLORIDA — BOARD OF COUNTY COMMISSIONERS SCHEDULE OF FEDERAL FINANCIAL ASSISTANCE FOR THE YEAR ENDED SEPTEMBER 30, 1992 Federal Federal Grantor/Pass—Through Grantor CFDA Grant Balances Program Title Number ID Number October 1, 1991 Department of Health and Human Services Passed through State Department of Health and Rehabilitative Services and Dade & Monroe Counties Alliance for Aging: Transportation III—B 1992 13.633 KG251 $ -- Transportation III—B 1991 13.633 KG151 (4,153) Nutrition C—I 1992 13.635 KG251 -- Nutrition C—I 1991 13.635 KG151 (4,528) Nutrition C—II 1992 13.635 KG251 -- Nutrition C—II 1991 13.635 KG151 (6,940) --- USDA 1991 13.635 91-4-1051 -- USDA 1992 13.635 US 251 -- Homemakers III—D 1992 13.641 KG251 -- Homemakers III—D 1991 13.641 KG151 (659) Information&Referral III—B 1992 13.633 KG251 -- Information & Referral III—B 1991 13.633 KG151 (784) Passed through State Department of Community Affairs: Community Services Block Grant Grace Jones 13.792 91SB 92 11 54 01 076 1,032 Community Services Block Grant Grace Jones 13.792 92SB 69 11 54 01 074 -- r Total Department (16,032) Department of Housing and Urban Development Direct Program: Housing Authority — HUD Grant 14.174 R86—HG-12-0236 -- _ Housing Authority — HUD Grant 14.174 R89—HG-12-0236 (5,482) Housing Authority — HUD Grant 14.174 R90—HG-12-0236 -- Total Department (5,482) Direct Program: Traffic Enforcement Officer 1992 15.612 14-16-0004-90-912 -- Traffic Enforcement Officer 1991 15.612 14-16-0004-90-912 40,000 Total Department 40,000 r- , L-2 Matching -,1 Contributions and Cash Miscellaneous - Balances Receipts Revenues Expenditures Refunds September 30, 1992 $ 126,784 $ 27,673 $ 147,343 $ -- $ (7,114) 44,030 7,500 54,814 869 -- 97,647 47,606 143,013 -- (2,240) 32,290 17,565 52,073 2,310 -- 94,218 37,980 132,415 -- 217 26,608 17,122 49,319 1,351 -- 14,631 -- 14,631 -- -- 19,526 -- 19,526 -- -- 11,707 1,416 13,360 -- 237 11,932 1,014 12,980 625 -- 13,268 1,528 14,825 -- 29 6,857 400 7,147 894 -- 1,032 -- -- -- -- 2,640 -- 3,124 -- 484 503,170 159,804 664,570 6,049 (8,387) 26,019 -- 26,019 -- -- 7,605 -- 13,087 -- -- - 6,452 -- 4,182 -- (2,270) 40,076 -- 43,288 -- (2,270) 40,000 -- 40,000 -- -- 40,000 -- -- 80,000 -- 40,000 -- -- The accompanying notes are an integral part of this schedule. L-3 (Continued) • MONROE COUNTY, FLORIDA — BOARD OF COUNTY COMMISSIONERS SCHEDULE OF FEDERAL FINANCIAL ASSISTANCE — CONTINUED FOR THE YEAR ENDED SEPTEMBER 30, 1992 Federal Federal Grantor/Pass—Through Grantor CFDA Grant Balances Program Title Number ID Number October 1, 1991 Department of the Justice Passed through Department of Community Affairs: Anti—Drug Abuse Administration 16.579 91—CJ-28-11—54-01—077 3,985 Anti—Drug Abuse Work Release-1991 16.579 91—CJ-28-11-54-01-075 39,200 Anti—Drug Abuse Work Release-1992 16.579 92—CJ-63-11-54-01-029 -- Anti—Drug Abuse Pretrial — 1991 16.579 91—CJ—28-11—54-01—076 16,847 Anti—Drug Abuse Pretrial — 1992 16.579 92—CJ-63-11-54-01-130 -- Anti—Drug Abuse D.A.R.E. — 1991 16.579 91—CJ-28-11—54-01—074 18,888 Anti—Drug Abuse D.A.R.E. — 1992 16.579 92—CJ-63-11-54-01-028 -- Total Department 78,920 Department of Labor Passed through National Council on the Aging, Inc.: Senior Community Service Project 1992 17.235 D-3795-2-00-81-55-65— -- Senior Community Service Project 1991 17.235 99-1-0483-11-020-02-12 28,843 Passed through South Florida Employment&Training Consortium: JTPA Intake Title IIA 1992 17.250 2—PY'92-47-00 -- JTPA Intake Title IIA 1991 17.250 2—PY'91-14-00 2,803 JTPA Liasion 1992 17.250 2—PY'91-42-00 3,167 JTPA Liasion 1993 17.250 2—PY'92-35-00 -- JTPA Title IIA 1989 17.250 2—PY'88-54-00 (283) JTPA Title IIA 1990 17.250 2—PY'89-08-01 (1,566) JTPA Title IIB 1992/SYETC 17.250 92—S-16-01 -- JTPA Title IIB 1991/SYETC 17.250 91—S-18-00 -- JTPA Title I/Older Workers Program 17.250 1—PY'89-15-00 (1,042) JTPA Title IIA—Incentive Award 17.250 -- (3) Total Department 31,919 Department of Transportation Direct Program: Key West AIP-02 Master Plan 20.106 3-12-0037-02 20,351 Key West AIP-03 Noise Study 20.106 3-12-0037-03 15,627 Key West AIP-04 Apron Expansion 20.106 3-12-0037-04 7,648 Key West AIP-05 Terminal Restrooms 20.106 3-12-0037-05 6,100 L-4 1 J L Matching Contributions and Cash Miscellaneous Balances Receipts Revenues Expenditures Refunds September 30, 1992 3,985 -- -- -- -- 51,055 3,951 15 806 -- __ 32,466 15,170 60,679 -- 13,043 17,765 4,789 5,707 -- -- 23,102 10,481 41,923 -- 8,340 15,127 3,761 -- -- __ - 48,214 24,476 97,905 -- 25,215 191,714 62,628 222,020 -- 46,598 21,993 -- 53,360 -- • 31,367 176,266 -- 147,423 -- __ 2,966 -- 13,773 -- 10,807 39,915 37,109 -- (3) 18,999 1,388 17,773 -- 553 -- -- 9,432 -- 9,432 -- -- 169 -- (114) -- -- 1,566 -- -- 3,710 -- 20,674 -- 16,964 841 -- 841 -- -- -- -- 1,042 -- -_ 1 ! 264,690 1,388 303,165 -- 69,006 15,160 5,191 -- -- -- 15,627 327 3,267 -- 2,940 8,348 -- 700 -- -- -- 6,100 -- -- __ The accompanying notes are an integral part of this schedule. L-5 (` (Continued) MONROE COUNTY, FLORIDA — BOARD OF COUNTY COMMISSIONERS SCHEDULE OF FEDERAL FINANCIAL ASSISTANCE — CONTINUED FOR THE YEAR ENDED SEPTEMBER 30, 1992 Federal Federal Grantor/Pass—Through Grantor CFDA Grant Balances Program Title Number ID Number October 1, 1991 Key West AIP-06 Beacon &Tower 20.106 3-12-0037-06 1,938 Key West AIP-06 Environmental Assessment 20.106 3-12-0037-06 90,198 Key West AIP-06 Stormwater Runoff 20.106 3-12-0037-06 107,577 Key West AIP-06 Federal Inspection Station 20.106 3-12-0037-06 8,701 Key West AIP-06 Terminal Renovations 20.106 3-12-0037-06 27,300 Key West AIP-06 Sewage Treatment Plant 20.106 3-12-0037-06 5,901 Key West AIP-07 Federal Insp. St. — Phase II 20.106 3-12-0037-07 -- Marathon AIP-06 Noise Study 20.106 3-12-0044-06 24,844 Marathon AIP-07 Beacon &Tower 20.106 3-12-0044-07 6,979 Marathon AIP-07 East Apron 20.106 3-12-0044-07 17,849 Marathon AIP-07 West Apron 20.106 3-12-0044-07 5,208 Marathon AIP-07 Safety Overrun 20.106 3-12-0044-07 36,745 Marathon AIP-08 Sewage Treatment Plant 20.106 3-12-0044-08 2,184 Marathon AIP-08 Aircraft Apron & Lighting 20.106 3-12-0044-08 17,471 Marathon AIP-08 Stormwater Runoff Study 20.106 3-12-0044-08 95,660 Marathon AIP-08 Terminal Phase 20.106 3-12-0044-08 115,885 Marathon AIP-08 New Passenger Terminal 20.106 3-12-0044-08 18,363 Passed through Department of Community Affairs: Traffic Studies Equipment 20.600 FTE-92-12-04-02 -- Pavement Marking Program 20.600 FHD-92-12-03-01 -- Total Department 632,529 r Federal Emergency Management Agency Passed through State Department of - Community Affairs: Civil Defense Emergency Management 1991 83.503 91—EM-48-11-54-10-039 5,930 Radiological Emergency Preparedness 1991 83.505 91—EP-55-11-54-10-002 (44,235) Radiological Emergency Preparedness 1992 83.505 92—EP-81-11-54-10-002 -- Warning & Communications—RACES Radio 83.513 92-EO-63-11-54-10-007 -- Total Department (38,305) Total Federal Financial Assistance $ 723,549 I- L-6 . Matching Contributions and Cash Miscellaneous Balances Receipts Revenues Expenditures Refunds September 30, 1992 42,011 5,015 50,151 -- 5,063 121,662 3,496 34,960 -- -- 124,961 1,931 19,315 -- -- 33,663 8,321 33,283 -- -- 47,749 8,126 32,503 3,928 13,941 2,680 10,720 -- -- -- 73 158 -- 85 21,939 6,154 3,440 -- 191 6,979 -- -- -- -- 17,849 -- -- -- -- 5,208 -- -- -- -- 39,580 315 3,150 -- -- 12,587 3,919 15,675 -- 1,353 49,913 4,216 42,154 -- 5,496 102,469 756 7,565 -- -- 219,787 44,165 176,662 -- 28,595 90,499 14,661 146,609 -- 59,812 -- -- 19,536 -- 19,536 17,500 -- 17,500 -- -- 1,007,432 115,446 617,348 -- 126,999 20,930 -- 15,000 -- -- -- -- -- 44,235 -- 113,534 -- 92,573 -- (20,961) 8,925 8,925 17,850 -- -- 143,389 8,925 125,423 • 44,235 (20,961) $ 2,230,471 $ 348,191 $ 2,015,814 $ 50,284 $ 210,985 The accompanying notes are an integral part of this schedule. L-7 `� MONROE COUNTY, FLORIDA - BOARD OF COUNTY COMMISSIONERS SCHEDULE OF STATE FINANCIAL ASSISTANCE FOR THE YEAR ENDED SEPTEMBER 30, 1992 Grant Balances Program Title ID Number October 1, 1991 Florida Department of Health and Rehabilitative Services - Direct Program: Community Care for Disabled Adults 1993 KG-162 $ -- Community Care for Disabled Adults 1992 KG-147 21,551 Emergency Medical Service Trust-1988 LC-855 (571) EMS County Award 1992 M2357 < -- EMS County Award 1992 M2359 6 -- EMS County Award 1992 M2360 a -- EMS County Award 1992 M2356 . -- EMS County Award 1992 C9144 -- EMS County Award 1991 LP363 (96,017) EMS Matching Grant - Safety Mask M2091 -- EMS Matching Grant 1991 M0130 (4,291) EMS Matching Grant 1991 M0131 (229) EMS Matching Grant 1992 M1166 (110,988) _ EMS Matching Grant 1992 M1167 (16,308) EMS Matching Grant 1992 M1168 (41,023) - Pass through Dade & Monroe Counties Alliance for Aging: Alzheimer's Disease Initiative - 1992 KG197 -- Alzheimer's Disease Initiative - 1993 KG297 -- Community Care for Elderly 1993 KG251E -- Community Care for Elderly 1992 KG151E 29,644 Community Care for Elderly Diversion Program 1991 KG951D 3,922 Community Care for Elderly Diversion Program 1992 KG151D (2,038) Community Care for Elderly Diversion Program 1993 KG251D -- Total Department (216,348) Florida Department of Law Enforcement Direct Program: State Crime Lab -- -- Total Department -- Florida Department of Community Affairs Direct Program: Clerk of Circuit Court-CJIS Maintenance -- 470 Emergency Management Assistance 92EM-67-11-54-10-039 -- L-8 GI Matching Contributions and Cash Miscellaneous Balances Receipts Revenues Expenditures Refunds September 30, 1992 $ 9,344 $ 3,114 $ 32,410 $ -- $ 19,952 115,026 10,869 104,344 -- -- -- -- -- -- (571) 40,000 -- -- -- 40 000 t 14,950 -- -- -- (40,000) ) (14,950) a 14,849 12,770 25,540 -- (2,079) . 10,000 -- -- -- (10,000) 110,907 -- -- -- (110,907) -- -- -- -- (96,017) 2,500 2,500 5,000 -- -- -- -- -- 4,291 -- - -- -- -- 229 -- -- 63,509 124,527 12,988 (36,982) -- 6,961 10,281 12,988 -- - 25,976 160 321 -- (66,838) 20,188 2,577 22,665 -- (100) 7,681 -- 11,188 -- 3,507 125,197 30,676 162,143 -- 6,270 480,120 46,509 486,460 10,525 -- - 3,922 -- -- -- -- 43,909 -- 42,147 3,800 -- 9,500 -- 15,802 -- 6,302 1,034,069 179,645 1,042,828 44,821 (342,413) 58,837 -- 58,837 -- -- 58,837 -- 58,837 -- -- 1 6,110 -- 5,640 -- -- -- -- 21,585 -- 21,585 The accompanying notes are an integral part of this schedule. L-9 , (Continued) MONROE COUNTY, FLORIDA — BOARD OF COUNTY COMMISSIONERS SCHEDULE OF STATE FINANCIAL ASSISTANCE — CONTINUED FOR THE YEAR ENDED SEPTEMBER 30, 1992 Grant Balances Program Title ID Number October 1, 1991 Hazardous Marterials Emergency Plan 91EP-72-11-54-22-044 (1,186) Land Development Regulation Assistance Program 91—LP-36-11-54-01-061 20,689 Stipulated Settlement Agreement 92—CA-58-11-54-01-652 -- Total Department 19,973 Department of Natural Resources Direct Program: Windley Key C6944 3 Derelict Vessel Removal Phase II C6880 23,102 Boating Improvement Program C7443 3,250 Caloosa Cove C6530 6,468 Fl Recreation Development Assistance Program C7155 -- Derelict Vessel Removal C7424 -- Boating Impact Management Plan C7442 -- Boating Improvement Program — Windley Key Marker C7452 -- Land &Water Conservation Fund Program C7468 -- Boating Improvement Program — Summerland Key Marker C7511 -- Lake Passage Channel Markers 15& 17 C7512 -- Boating Improvement Program — Tavernier Creek Marker C7547 -- Lakes Passage Channel Marker C7549 -- Water Quality Monitoring Plan C7620 -- Windley Key Pass #15 C7656 -- Tavemier Creek #12 C7735 -- Derelict Vessel C7829 -- Boating Improvement Program — Duck Key#2 C7830 -- Total Department 32,823 Florida Department of State Direct Program: State Aid to Libraries 92—ST-41 -- Pigeon Key Restoration Project -- 15,000 Total Department 15,000 Florida Department of Environmental Regulation Direct Program: Eutrophication Study CM-300 -- Solid Waste Recycling &Education RE92-42 -- Waste Tire Solid Waste #3 WT92-42 -- Total Department -- L-10 LL Matching Contributions and Cash Miscellaneous Balances Receipts Revenues Expenditures Refunds September 30, 1992 -- -- 1,146 -- (40) 46,810 -- 26,121 -- -- -- -- 61,750 -- 61,750 52,920 -- 116,242 -- 83,295 -- 3 -- -- -- 33,476 -- 10,374 -- -- 3,250 -- -- -- -- 120,000 85,807 199,339 -- -- -- -- 150,000 -- 150,000 -- -- 60,539 -- 60,539 16,875 -- 22,223 -- 5,348 1,750 -- 1,750 -- -- -- -- 98,190 -- 98,190 2,770 -- 2,770 -- -- 4,770 -- 4,770 -- -- 1,488 -- 1,488 -- -- 12,800 -- 12,800 -- -- -- -- 75,000 -- 75,000 870 -- 870 -- -- -- -- 1,800 -- 1,800 , 1 -- -- 1,736 . -- 1,736 -- -- 2,347 -- 2,347 198,049 85,810 645,996 -- 394,960 102,061 -- 102,061 -- -- 15,000 -- -- -- -- 117,061 -- 102,061 -- -- 48,000 -- 48,000 -- -- 35,463 -- 96,702 -- 61,239 22,943 -- 22,943 -- -- 106,406 -- 167,645 -- 61,239 The accompanying notes are an integral part of this schedule. j L-11r. (Continued) i, MONROE COUNTY, FLORIDA — BOARD OF COUNTY COMMISSIONERS SCHEDULE OF STATE FINANCIAL ASSISTANCE — CONTINUED FOR THE YEAR ENDED SEPTEMBER 30, 1992 Grant Balances Program Title ID Number October 1, 1991 Florida Department of Transporation Direct Program: Long Range Transportation Plan 6596618 -- Key West AIP — Safety Zone 6826760 —— Key West AIP-02 Master Plan 6826709 3,437 Key West AIP-03 Noise Study 6826653 47 Key West AIP-04 Apron Expansion 6826654 425 Key West AIP-05 Terminal Restrooms 6826659 339 Key West AIP-06 Parking 6826695 51,898 Key West AIP-06 Beacon &Tower 6826694 108 Key West AIP-06 Environmental Assessment Plan 6826657 5,011 Key West AIP-06 Stormwater Runoff Study 6826668 5,977 Key West AIP-06 Federal Inspection Station 6826679 1,450 Key West AIP-06 Federal Inspection Station 6826679 -- Key West AIP-06 Terminal Renovations 6826662 4,550 Key West AIP-06 Sewage Treatment Plant 6826642 984 _ Marathon AIP-04 Master Plan 6596606 194 Marathon AIP-06 Noise Study 6826652 271 Marathon AIP-07 Safety Overrun 6826650 7,500 Marathon—Development of Regional Impact 6826670 86,520 Marathon AIP-08 Sewage Treatment Plant 6826700 364 Marathon AIP-08 Stormwater Runoff Study 6826666 5,315 Marathon AIP-08 Terminal Phase 6826631 19,314 Marathon AIP-08 New Passenger Terminal Complex 6826747 1,020 Marathon Airport Parking Lot 6826703 6,846 Marathon AIP-08 Aircraft &Apron Lighting 6826717 971 Total Department 202,541 - Clean Florida Commission Direct Program: Litter Prevention 15-91-92 -- Litter Prevention 25-90-91 (18) Total Department (18) South FL Water Management District Direct Program: Wildlife Pond Aeration C91-2625 -- Stormwater Management Ordinance C90-1414 -- Total Department -- Total State Financial Assistance $ 53.971 . r L-12 Matching Contributions and Cash Miscellaneous Balances Receipts Revenues Expenditures Refunds September 30, 1992 -- -- 20,000 -- 20,000 20,000 12,315 32,315 -- -- -- 3,437 -- -- -- -- 47 -- -- -- -- 425 -- -- -- -- 339 -- -- -- 66,618 327,416 654,831 -- 312,695 384 2,232 5,015 -- 2,507 5,877 1,748 3,496 -- 882 6,894 965 1,931 -- 49 11,140 4,160 8,321 -- (5,529) -- 37 73 -- 36 15,822 4,063 8,126 -- (7,209) 7,488 1,340 2,680 -- (5,164) -- 194 -- -- -- -- 271 -- -- -- 7,500 -- -- -- -- 91,947 10,865 21,730 -- 5,435 4,009 1,959 3,919 -- (1,685) 5,693 378 756 -- -- 1 90,427 22,083 44,165 -- (49,031) 1,020 7,331 14,661 -- 7,330 14,374 12,602 25,203 -- 5,073 2,749 2,108 4,216 -- 330 351,942 416,315 851,438 -- 285,722 1 25,000 1,683 3,366 -- (23,317) -- -- 18 -- -- - 25,000 1,683 3,384 -- (23,317) 1,500 -- 934 -- (566) 12,500 -- 36,126 -- 23,626_ 14,000 -- 37,060 -- 23,060 $ 1.958,284 $ 683,453 $ 3.025,491 $ 44.821 $ 482.546 The accompanying notes are an integral part of this schedule. L-13 /. MONROE COUNTY. FLORIDA BOARD OF COUNTY COMMISSIONERS NOTES TO SCHEDULES OF FEDERAL AND STATE FINANCIAL ASSISTANCE SEPTEMBER 30. 1992 NOTE 1 - SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES The accounting policies and the presentation of the Single Audit Report of the Board of County Commissioners of Monroe County, Florida (the "Board") have been designed to conform to generally accepted accounting principles as applicable to governmental units, including the reporting and compliance requirements of the Single Audit Act of 1984 and Office of Management and Budget Circular A-128, "Audits of State and Local Governments" (A-128) . Reporting Entity - The Single Audit Act of 1984 and A-128 set forth the audit and reporting requirements for federal financial assistance. The Board has included schedules of both federal and state financial assistance in the Single Audit section. Financial assistance received directly from the State of Florida is included to satisfy the audit requirements of the State of Florida grantor agencies. Basis of Accounting - Basis of accounting refers to when revenues and expenditures or expenses are recognized in the accounts and reported in the financial statements. Basis of accounting relates to the timing of the measurements made, regardless of the measurement focus applied. The modified accrual basis of accounting is followed in the Schedules of Federal and State Financial Assistance. Under the modified accrual basis of accounting, revenues are recognized in the accounting period in which they become both measurable and available to finance expenditures of the current period.Available means collectible within the current period or soon enough thereafter to be used to pay liabilities of the current period. Expenditures are recorded when the related liability is incurred. In applying the susceptible-to-accrual concept to intergovernmental revenues, the legal and contractual requirements of the numerous individual programs are used as guidance. There are, however, essentially two types of these revenues. In one, monies must be expended on the specific purpose or project before any amounts will be paid to the Board; therefore, revenues are recognized based upon the expenditures recorded. In the other, monies are virtually unrestricted as to purpose of expenditure and substantially irrevocable; i .e. , revocable only for failure to comply with prescribed compliance requirements, such as with equal employment opportunity. These resources are reflected as revenues at the time of receipt or earlier if they meet the availability criteria. NOTE 2 - CONTINGENCIES Grant monies received and disbursed by the Board are for specific purposes and are subject to review by the grantor agencies. Such audits may result in -- requests for reimbursement due to disallowed expenditures. Based upon prior experience, the Board does not believe that such disallowances, if any, would have a material effect on the financial position of the Board. As of February 26, 1993 there were no material questioned or disallowed costs as a result of grant audits in process or completed. I_ L-14 MONROE COUNTY, FLORIDA BOARD OF COUNTY COMMISSIONERS NOTES TO SCHEDULES OF FEDERAL AND STATE FINANCIAL ASSISTANCE SEPTEMBER 30, 1992 NOTE 3 - MAJOR GRANTS These programs represent Major Grants of the Board for the fiscal year ended September 30, 1992 as defined by OMB Circular A-128. The percentage of federal expenditures for major grants is computed as follows: Total Expenditures $ 2,015,814 Less: Matching Portions 348,191 Total Federal Expenditures $ 1,667,623 Federal Expenditures of Major Programs: Airport, CFDA 20.106 S 464,866 Percentage of Major to Total Federal Expenditures 28% ! L-15 MONROE COUNTY, FLORIDA—BOARDOF COUNTY COMMISSIONERS SCHEDULE OF HRS MATCHING REQUIREMENTS FOR THE YEAR ENDED SEPTEMBER30, 1992 Contract Number KG151 KG251 91 -4-1051 Total Reimbursable Expenses $ 176,333 $ 450,956 $ 14,631 Amount Received or Receivable Requiring Match 115,668 344,107 14,631 Match % Required 16.68 16.07 —— Amount of Match Required 23,156 65,886 —— In Kind Match Provided —— —— —— Total Funding Required 138,824 409,993 14,631 Excess Funding (Liability) For Year Ended September 30, 1992 37,509 40,963 —— Correction Excess Liability September 30, 1991 No Match Required —_ —— -- Excess Funding (Liability) September 30, 1991** 36,946 —— —— Excess Funding (Liability) September 30, 1992 $ 74,455 $ 40,963 $ —— * Grant funds were received in advance. The related expenditures have not been incurred - to date. ** Grant terms do not coincide with the Board's fiscal year. Accordingly, those grants — beginning in the prior fiscal year have an excess funding/liability presented as of September 30, 1991. ***Grant period was from July, 1991 thru June, 1992. Match was only required for the first three months. The remaining nine months did not require match. L-16 1 1 92SB-69-11 US251 54-01 -074 KG162 KG147 LC855 j I 19,526 $ 3,124 $ 32,410 $ 104,344 $ -- 19,526 3,124 29,296 93,475 -- -- 20.00 10.00 10.00 - -- 781 3,255 10,386 -- -- (781) -- -- -- 19,526 3,124 32,551 103,861 -- -- -- (141) 483 -- -- -- -- (483) (571) $ -- $ -- $ (141) $ -- $ (571) L-17 t_� MONROE COUNTY, FLORIDA—BOARDOF COUNTY COMMISSIONERS SCHEDULE OF HRS MATCHING REQUIREMENTS(Continued) FOR THE YEAR ENDED SEPTEMBER 30, 1992 Contract Number M2357 M2359 M2360 Total Reimbursable Expenses $ —— $ —— $ 25,540 Amount Received or Receivable Requiring Match 40,000 14,950 14,849 Match % Required 50.00 50.00 50.00 Amount of Match Required 40,000 14,950 14,849 In Kind Match Provided —— —— —— Total Funding Required 80,000 29,900 29,698 Excess Funding (Liability) For Year Ended September 30, 1992 (80,000) (29,900) (4,158) Correction Excess Liability September 30, 1991 No Match Required —— —— —— Excess Funding (Liability) September 30, 1991** —— —— —— Excess Funding (Liability) September 30, 1992 $ (80,000) $ (29,900) $ (4,158) * * * * Grant funds were received in advance. The related expenditures have not been incurred to date. ** Grant terms do not coincide with the Board's fiscal year. Accordingly, those grants beginning in the prior fiscal year have an excess funding/liability presented as of September 30, 1991. ***Grant period was from July, 1991 thru June, 1992. Match was only required for the first three months. The remaining nine months did not require match. L-18 �� M2356 C9144 LP363 M2091 M0130 $ -- $ -- $ -- $ 5,000 $ -- 10,000 110,907 -- 2,500 (4,291) 50.00 -- -- 50.00 50.00 10,000 -- -- 2,500 (4,291) 20,000 110,907 -- 5,000 (8,582) (20,000) (110,907) -- -- 8,582 -- -- 96,017 -- -- -III -- (192,034) -- (8,582) $1- (20,000) $ (110,907) $ (96,017) $ -- $ -- * Ji L-19 L MONROE COUNTY, FLORIDA—BOARDOF COUNTY COMMISSIONERS SCHEDULE OF HRS MATCHING REQUIREMENTS(Continued) FOR THE YEAR ENDED SEPTEMBER30, 1992 Contract Number M0131 M1166 M1167 Total Reimbursable Expenses $ -- $ 124,527 $ 10,281 Amount Received or Receivable Requiring Match (229) (12,988) (12,9:':) Match % Required 50.00 50.00 50.00 Amount of Match Required (229) (12,988) (12,9.:) In Kind Match Provided —— —— —— Total Funding Required (458) (25,976) (25,976). Excess Funding (Liability) For Year Ended September 30, 1992 458 150,503 36,257 Correction Excess Liability September 30, 1991 No Match Required -- -- -- Excess Funding (Liability) September 30, 1991** (458) (221,976) (32,616) Excess Funding (Liability) September 30, 1992 $ -- $ (71,473) $ 3,641 * * Grant funds were received in advance. The related expenditures have not been incurred to date. ** Grant terms do not coincide with the Board's fiscal year. Accordingly, those grants beginning in the prior fiscal year have an excess funding/liability presented as of September 30, 1991. ***Grant period was from July, 1991 thru June, 1992. Match was only required for the first three months. The remaining nine months did not require match. L-20 , 1 I j M1168 KG197 KG297 KG251E KG 151 E 1 $ 321 $ 22,665 $ 11,188 $ 162,143 $ 486,460 25,976 20,188 11,188 131,467 439,951 50.00 10.00 -- 10.00 10.00 i ' 25,976 2,243 -- 14,607 48,883 ` 488 4 83 51,952 22,431 11,188 146,074 , (51,631) 234 -- 16,069 (2,374) (82,046) -- -- -- 14,818 $ (133,677) $ 234 $ -- $ 16,069 $ 12,444 L-21 (Lj... i MONROE COUNTY, FLORIDA—BOARDOF COUNTY COMMISSIONERS SCHEDULE OF HRS MATCHING REQUIREMENTS(Continued) FOR THE YEAR ENDED SEPTEMBER30, 1992 Contract Number KG 151 D KG251D Total Reimbursable Expenses $ 42,147 $ 15,802 Amount Received or Receivable Requiring Match 40,109 15,802 Match % Required —— —— Amount of Match Required —— —— In Kind Match Provided —— —— Total Funding Required 40,109 15,802 Excess Funding (Liability) For Year Ended September 30, 1992 2,038 —— Correction Excess Liability September 30, 1991 No Match Required -- -- Excess Funding (Liability) September 30, 1991** (1,508) -- Excess Funding (Liability) September 30, 1992 $ 530 $ —— *** * Grant funds were received in advance. The related expenditures have not been incurred to date. ** Grant terms do not coincide with the Board's fiscal year. Accordingly, those grants beginning in the prior fiscal year have an excess funding/liability presented as of September 30, 1991. ***Grant period was from July, 1991 thru June, 1992. Match was only required for the first three months. The remaining nine months did not require match. L-22 KEMP £t GREEN, P.A. Certified Public Accountants 1438 KENNEDY DRIVE P. O. BOX 1529 KEY WEST, RORIDA 33041-1529 MEMBER Of AMERICAN INSTITUTE I WM. O. KEMP, C.P.A. (305) 294-2581 AND FLORIDA INSTITUTE OF MARVA E. GREEN, C.P.A. FAX # (305) 294-4778 CERTIFIED PUBLIC ACCOUNTANTS INDEPENDENT AUDITORS' REPORT ON COMPLIANCE WITH THE GENERAL REQUIREMENTS APPLICABLE TO FEDERAL FINANCIAL ASSISTANCE Clerk Ex Officio Board of County Commissioners Monroe County, Florida We have audited the general purpose financial statements of Monroe County, Florida, as of and for the year ended September 30, 1992, and have issued our report thereon dated February. 26, 1993. We have applied procedures to test the Board of County Commissioners of Monroe County, Florida's (the "Board") compliance with the following requirements applicable to each of its major federal financial assistance programs, which are identified in the Schedule of Federal Financial Assistance, for the year ended September 30, 1992: ▪ Political Activity ▪ Civil Rights ▪ Cash Management Federal Financial Reports ▪ Allowable Costs/Cost principles ▪ Drug Free Work Place Act ▪ Administrative Requirements Our procedures were limited to the applicable procedures described in Office of Management and Budget's Compliance Supplement for Single Audits of State and Local Governments. Our procedures were substantially less in scope than an audit, the objective of which is the expression of an opinion on the Board's compliance with the requirements listed in the preceding paragraph. Accordingly, we do not express such an opinion. With respect to the items tested, the results of those procedures disclosed no material instances of noncompliance with the requirements listed in the second paragraph of this report. With respect to items not tested, nothing came to our, attention that caused us to believe that the Board had not complied, in all material respects, with those requirements. However, the results of our procedures disclosed immaterial instances of noncompliance with those requirements, which are described in the accompanying Schedule of Findings and Questioned Costs. L-23 This report is intended solely for the information of the Board of County Commissioners, management and others within the County, and officials of applicable federal and state agencies. However, this report is a matter of public record, and its distribution is not limited. Zo,,A.1) (C--)Av Kemp & Green, P.A. Certified Public Accountants February 26, 1993 L-24 KEMP t GREEN, P.A. Certified Public Accountants 1438 KENNEDY DRIVE P. O. BOX 1529 KEY WEST, RORIDA 33041-1529 MEMBER Of AMERICAN INSTITUTE WM. O. KEMP, C.P.A. (305) 294-2581 AND FLORIDA INSTITUTE OF MARVA E. GREEN, C.P.A. FAX # (305) 294-4778 CERTIFIED PUBLIC ACCOUNTANTS INDEPENDENT AUDITORS' REPORT ON COMPLIANCE WITH SPECIFIC REQUIREMENTS APPLICABLE TO MAJOR FEDERAL FINANCIAL ASSISTANCE PROGRAMS Clerk Ex Officio Board of County Commissioners Monroe County, Florida We have audited the general purpose financial statements of the Board of County Commissioners of Monroe County, Florida (the Board) as of and for the year ended September 30, 1992, and have issued our report thereon dated February 26, 1993. We have also audited the Board's compliance with the requirements governing types of services allowed or unallowed; eligibility; matching; level of effort or earmarking; reporting; claims for advances and reimbursements; amounts claimed or used for matching; cost allocation; and special requirements that are applicable to each of its major federal financial assistance programs, which are identified in the Schedule of Federal Financial Assistance, for the year ended September 30, 1992. The management of the Board is responsible for the Board's compliance with those requirements. Our responsibility is to express an opinion on compliance with those requirements based on our audit. We conducted our audit of compliance with those requirements in accordance with generally accepted auditing standards, Government Auditing Standards, issued by the Comptroller General of the United States, and OMB Circular A-128, "Audits of State and Local Governments." Those standards and OMB Circular A-128 require that we plan and perform the audit to obtain reasonable assurance about whether material noncompliance with the requirements referred to above occurred. An audit includes examining, on a test basis, evidence about the Board's compliance with those requirements. We believe that our audit provides a reasonable basis for our opinion. The results of our audit procedures disclosed immaterial instances of noncompliance with the requirements referred to above, which are described in the accompanying Schedule of Findings and Questioned Costs. We considered these instances of noncompliance in forming our opinion, which is expressed in the following paragraph. In our opinion, the Board complied, in all material respects, with the requirements governingtypes of services allowed or unallowed• q yP eligibility; matching, level of effort, or earmarking; reporting; claims for advances and reimbursements; amounts claimed or used for matching; cost allocation; and special requirements that are applicable to each of its major federal financial assistance programs for the year ended September 30, 1992. L-25 This report is intended solely for the information of the Board of County Commissioners, management and others within the County, and officials of applicable federal and state agencies. This restriction is not intended to limit the distribution of this report, which is a matter of public record. Kemp & Green, P.A. Certified Public Accountants February 26, 1993 L-26 KEMP i GREEN, P.A. Certified Public Accountants 1438 KENNEDY DRIVE P. O. BOX 1529 KEY WEST, RORIDA 33041-1529 MEMBER Of AMERICAN INSTITUTE WM. O. KEMP, C.P.A. (305) 294-2581 AND FLORIDA INSTITUTE OF MARVA E. GREEN, C.P.A. FAX # (305) 294-4778 CERTIFIED PUBLIC ACCOUNTANTS INDEPENDENT AUDITORS' REPORT ON COMPLIANCE WITH SPECIFIC REQUIREMENTS APPLICABLE TO NONMAJOR FEDERAL FINANCIAL ASSISTANCE PROGRAM TRANSACTIONS Clerk Ex Officio Board of County Commissioners Monroe County, Florida We have audited the general purpose financial statements of the Board of County Commissioners of Monroe County, Florida (the "Board") as of and for the year ended September 30, 1992, and have issued our report thereon dated February 26, 1993. In connection with the audit of the general purpose financial statements of the Board, and with our consideration of the Board's control structure used to administer federal financial assistance programs, as required by Office of Management and Budget Circular A-128, "Audits of State and Local Governments," we selected certain transactions applicable to certain nonmajor federal financial assistance programs for the year ended September 30, 1992. As required by OMB Circular A-128, we have performed auditing procedures to test compliance with the requirements governing types of services allowed or unallowed; eligibility; claims for advances and reimbursements; amounts claimed or used for matching; cost allocation; and special requirements that are applicable to those transactions. Our procedures were substantially less in scope than an audit, the objective of which is the expression of an opinion on the Board's compliance with these requirements. Accordingly, we do not express such an opinion. With respect to the items tested, the results of those procedures disclosed no material instances of noncompliance with the requirements listed in the preceding paragraph. With respect to items not tested, nothing came to our attention that caused us to believe that the Board had not complied, in all material respects, with those requirements. However, the results of our procedures disclosed immaterial instances of noncompliance with those requirements which are described in the accompanying Schedule of Findings and Questioned Costs. This report is intended for the information of the Board of County Commissioners, management and others within the County, and officials of applicable federal and state agencies. However, this report is a matter of public record and its distribution is not limited. Kemp & Green, P.A. Certified Public Accountants February 26, 1993 L-27 KEMP td GREEN, P.A. Certified Public Accountants 1438 KENNEDY DRIVE P. O. BOX 1529 KEY WEST, FLORIDA 33041-1529 MEMBER OF AMERICAN INSTITUTE WM. O. KEMP, C.P.A. (305) 294-2581 AND FLORIDA INSTITUTE OF MARVA E. GREEN, C.P.A. FAX # (305) 294-4778 CERTIFIED PUBLIC ACCOUNTANTS INDEPENDENT AUDITORS' REPORT ON THE INTERNAL CONTROL STRUCTURE USED IN ADMINISTERING FEDERAL FINANCIAL ASSISTANCE PROGRAMS Clerk Ex Officio Board of County Commissioners Monroe County, Florida We have audited the general purpose financial statements of the Board of County Commissioners of Monroe County, Florida (the "Board") for the year ended September 30, 1992 and have issued our report thereon dated February 26, 1993. We have also audited the Board's compliance with requirements applicable to major federal financial assistance programs and have issued our report thereon dated February 26, 1993. We conducted our audits in accordance with generally accepted auditing standards; Government Auditing Standards, issued by the Comptroller General of the United States; and Office of Management and Budget (OMB) Circular A-128, "Audits of State and Local Governments. " Those standards and OMB Circular A-128 require that we plan and preform the audit to obtain reasonable assurance about whether the general purpose financial statements are free of material misstatement and about whether the Board complied with laws and regulations, noncompliance with which would be material to a major federal financial assistance program. In planning and preforming our audits for the year ended September 30, 1992, we considered the Board's internal control structure in order to determine our auditing .procedures for the purpose of expressing our opinions on the Board's general purpose financial statements and on its compliance with requirements applicable to major programs and to report on the internal control structure in accordance with OMB Circular A-128. This report addresses our consideration of internal control structure policies and procedures relevant to compliance with requirements applicable to federal financial assistance programs. We have addressed internal control structure policies and procedures relevant to our audit of the general purpose financial statements in a separate report dated February 26, 1993. The management of the Board is responsible for establishing and maintaining an internal control structure. In fulfilling this responsibility, estimates and judgments by management are required to assess the expected benefits and related costs of internal control structure policies and procedures. The objectives of an internal control structure are to provide management with reasonable, but not absolute, assurance that assets are safeguarded against loss from unauthorized use or disposition, that transactions are executed in accordance with management's authorization and recorded properly to permit the preparation of general purpose financial statements in accordance with generally accepted accounting principles, and that federal financial assistance programs are managed in compliance with applicable laws and regulations. Because of inherent limitations in an internal control structure, errors, irregularities, or L-28 } instances of noncompliance may nevertheless occur and not be detected. Also, projection of any evaluation of the structure to future periods is subject to the risk that procedures may become inadequate because of changes in conditions or that the effectiveness of the design and operation of policies and procedures may deteriorate. For the purpose of this report, we have classified the significant internal control structure policies and procedures used in administering federal financial assistance programs in the following categories: Cycles of the Entity's Activity . Treasury/Financing . Revenues/Receipts . Purchases/Disbursements . External Financial Reporting . Payroll/Personnel Controls Used in Administering Individual Federal Financial Assistance Programs General Requirements . Political Activity . Civil Rights . Cash Management ▪ Federal Financial Reports . Allowable Costs Cost Prin ciples nciples . Drug-free Work Place Act . Administrative Requirements Specific Requirements . Types of Services . Eligibility . Matching, Level of Effort or Earmarking . Reporting . Cost Allocation . Claims for Advances and Reimbursements . Amounts Claimed or Used for Matching • Special Requirements, if any For all of the internal control structure categories listed above, we obtained an understanding of the design of relevant policies and procedures and determined whether they have been placed in operation, and we assessed control risk. During the year ended September 30, 1992, the Board expended 55 percent of its total federal financial assistance under a major federal financial assistance program and the following nonmajor federal financial assistance programs - Nutrition and Anti-Drug Abuse. We performed tests of controls, as required by OMB Circular A-128, to evaluate the effectiveness of the design and operation of internal control structure policies and procedures that we considered relevant to preventing or detecting material noncompliance with specific requirements, general requirements, and L-29 J requirements governing claims for advances and reimbursements and amounts claimed or used for matching that are applicable to each of the Board's major federal financial assistance programs, which are identified in the accompanying schedule of federal financial assistance, and the aforementioned nonmajor program. Our procedures were less in scope than would be necessary to render an opinion on these internal control structure policies and procedures. Accordingly, we do not express such an opinion. Our consideration of the internal control structure policies and procedures used in administering federal financial assistance would not necessarily disclose all matters in the internal control structure that might constitute material weaknesses under standards established by the American Institute of Certified Public Accountants. A material weakness is a condition in which the design or operation of one or more of the internal control structure elements does not reduce to a relatively low level the risk that noncompliance with laws and regulations that would be material to a federal financial assistance program may occur and not be detected within a timely period by employees in the normal course of performing their assigned functions. However, we noted no matters involving the internal control structure and its operation that we consider to be material weaknesses as defined above. We also noted other matters involving the internal control structure and its operation that we have reported to the management of the Board in a separate letter dated February 26, 1993. This report is intended for the information of the Board of County Commissioners, management, and officials of applicable federal and state agencies. However, this report is a matter of public record and its distribution is not limited. 1— -"'e PA- Kemp & Green, P.A. Certified Public Accountants February 26, 1993 r, L-30 MONROE COUNTY. FLORIDA BOARD OF COUNTY COMMISSIONERS SCHEDULE OF FINDINGS AND QUESTIONED COSTS FOR THE YEAR ENDED SEPTEMBER 30, 1992 Questioned Program Finding/Non Compliance Costs All prior year findings and questioned costs were resolved with the exception of the following: Airport Improvement Program - Federal 1. Grant Nos. 3-12-0037-05 None of the four major contracts selected 3-12-0044-07 between the County and its Vendors contained provisions requiring compliance with the Clean Air Act, the Clean Water Act or Environmental Protection Agency regulations, as required for contracts over $100,000. Solid Waste Grant - State 1. Grant No. RE 90-42 Costs of $15 for equipment maintenance and $ 1,683 $1,668 for services rendered in connection with the hauling of bales to a recycler appear to be improperly charged to this grant. The provisions of the grant clearly state that funds shall not be used to duplicate existing recycling programs. It appears that the hauling costs would more appropriately be charged to the County's . existing recycling program. The equipment maintenance was charged to the grant as a capital cost, which does not appear reasonable in terms of the amount and its description. DER has been contacted by the County relative to the questioned costs. The County has received no response to date. General Federal Requirements - Drug Free Workplace The County has developed a drug free workplace policy which was distributed to all employees per County staff. Three employees from a sample of fifty did not have the required notification relative to the drug free work place policy. L-31 I - THIS PAGE INTENTIONALLY LEFT BLANK