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Fiscal Year 1993 MONROE COUNTY, FLORIDA BOARD OF COUNTY COMMISSIONERS FINANCIAL STATEMENTS SEPTEMBER 30, 1993 KEMP & GREEN, P.A. CERTIFIED PUBLIC ACCOUNTANTS 1_ 11 �- I MONROE COUNTY, FLORIDA BOARD OF COUNTY COMMISSIONERS FINANCIAL STATEMENTS SEPTEMBER 30, 1993 i . _J it KEMP & GREEN, P.A. CERTIFIED PUBLIC ACCOUNTANTS CONTENTS Page INTRODUCTORY SECTION Table of Contents A1-4 FINANCIAL SECTION Independent Auditors' Report B1 COMBINED FINANCIAL STATEMENTS GENERAL PURPOSE FINANCIAL STATEMENTS: Combined Balance Sheet - All Fund Types and Account Groups C1-4 Combined Statement of Revenues, Expenditures and Changes in Fund Balances - All Governmental Fund Types and Expendable Trust Funds C5-6 Combined Statement of Revenues, Expenditures and Changes in Fund Balances - Budget and Actual - All Governmental Fund Types and Expendable Trust Funds C7-10 Combined Statement of Revenues, Expenses and Changes in Fund Equity - All Proprietary Fund Types C11 Combined Statement of Cash Flows - All Proprietary Fund Types C12-13 Notes to Combined Financial Statements C14-40 COMBINING, INDIVIDUAL FUND AND ACCOUNT GROUP FINANCIAL STATEMENTS AND SCHEDULES GOVERNMENTAL FUND TYPES: General Fund Schedule of Revenues, Expenditures and Changes in Fund Balance - Budget and Actual D1-5 Special Revenue Funds Combining Balance Sheet E1-8 Combining Statement of Revenues, Expenditures and Changes in Fund Balance E9-16 Statements of Revenues, Expenditures and Changes in Fund Balance - Budget and Actual : CDBG Housing Rehabilitation E17 Fine and Forfeiture E18 Road and Bridge E19-20 Law Library E21 Tourist Development, Two Cent, District One E22 Tourist Development, Two Cent, District Two E23 Tourist Development, Two Cent, District Three E24 Tourist Development, Two Cent, District Four E25 Tourist Development, Two Cent, District Five E26 Tourist Development, Two Cent, Administrative and Promotion E27 Tourist Development, Three Cent, District One E28 A-1 CONTENTS (Continued) Page Tourist Development, Three Cent, District Two E29 Tourist Development, Three Cent, District Three E30 Tourist Development, Three Cent, District Four E31 Tourist Development, Three Cent, District Five E32 Fire and Ambulance, District #1, Lower and Middle Keys E33-34 Fire and Ambulance, District #5, Tavernier E35 Fire and Ambulance, District #6, Key Largo E36 Translator System Service District E37 Special Road District - Cross Key Waterway Estates E38 Special Road District - Venetian Drive E39 Mariner's Hospital Special Taxing District E40 Unincorporated Area Service District - Planning, Building and Zoning E41-42 Unincorporated Area Service District - Parks and Recreation E43 Impact Fees - Roadways E44 Impact Fees - Parks and Recreation E45 Impact Fees - Libraries E46 Impact Fees - Solid Waste E47 Impact Fees - Police Facilities E48 Impact Fees - 911 Enhancement Fee E49 Impact Fees - Duck Key Security District E50 Impact Fees - Local Housing Assistance E51 Upper Keys Health Care Special Taxing District E52 Debt Service Funds Combining Balance Sheet Fl Combining Statement of Revenues, Expenditures and Changes in Fund Balances F2 Combining Statement of Revenues, Expenditures and Changes in Fund Balances - Budget and Actual F3-5 Capital Project Funds Combining Balance Sheet G1-2 Combining Statement of Revenues, Expenditures and Changes in Fund r- Balances G3-4 Combining Statement of Revenues, Expenditures and Changes in Fund Balances - Budget and Actual G5-8 PROPRIETARY FUND TYPES: Enterprise Funds Combining Balance Sheet H1-4 Combining Statement of Revenues, Expenses and Changes in Fund Equity H5-6 Combining Statement of Cash Flows H7-10 Schedule of Expenditures - Budget and Actual : Municipal Service District-Waste H11 Card Sound Bridge H12 Marathon Airport H13 Key West Airport H14 A-2 yx. CONTENTS (Continued) Page Internal Service Funds Combining Balance Sheet H15 Combining Statement of Revenues, Expenses and Changes in Fund Equity H16 Combining Statement of Cash Flows H17-18 Schedule of Expenditures - Budget and Actual Workers' Compensation Fund H19 Group Insurance Fund H2O Risk Management Fund H21 FIDUCIARY FUND AND ACCOUNT GROUPS: Trust and Agency Funds Combining Balance Sheet I1-2 Combining Statement of Revenues, Expenditures and Changes in Fund Balances - Expendable Trust Funds I3-4 Combining Statement of Changes in Assets and Liabilities - Agency Funds I5 Statements of Revenues, Expenditures and Changes in Fund Balance - Budget and Actual : Law Enforcement Trust I6 Drug Abuse Trust I7 Shared County and State Health Care Program I8 Court Facility Fees - I9 General Fixed Assets Account Group Schedule of General Fixed Assets by Source J1 Schedule of General Fixed Assets by Function and Activity J2-3 Schedule of Changes in General Fixed Assets by Function and Activity J4-5 Long-Term Debt Account Group Schedule of Changes in General Long-Term Debt J6 OTHER REPORTS Independent Auditors' Report on the Internal Control Structure and Management Comments Based on an Audit of the General Purpose Financial Statements K1-4 Independent Auditors' Report on Compliance Based on an Audit of the General Purpose Financial Statements K5 SINGLE AUDIT/GRANTS COMPLIANCE SCHEDULES Independent Auditors' Report on Supplemental Schedules of Federal and State Financial Assistance and Schedule of HRS Matching Requirements L1 Schedule of Federal Financial Assistance L2-7 Schedule of State Financial Assistance L8-13 Notes to Schedules of Federal and State Financial Assistance L14-15 Schedule of HRS Matching Requirements L16-20 A-3 CONTENTS (Continued) Page Independent Auditors' Report on Compliance with the General Requirements Applicable to Federal Financial Assistance L21-22 Independent Auditors' Report on Compliance with Specific Requirements Applicable to Major Federal Financial Assistance Program Transactions L23 Independent Auditors' Report on Compliance with Specific Requirements Applicable to Non Major Federal Financial Assistance Program Transactions L24 Independent Auditors' Report on Compliance Based on the Audit of the State Grants and Aid Appropriations, Florida Statutes 216.349 L25 Independent Auditors' Report on the Internal Control Structure Used in Administering Federal Financial Assistance Programs L26-28 Schedule of Findings and Questioned Costs L29 A-4 I_- , KEMP Z4 GREEN, P.A. Certified Public Accountants 1438 KENNEDY DRIVE P. O. BOX 1529 KEY WEST, FLORIDA 33041-1529 MEMBER OF AMERICAN INSTITUTE WM. O. KEMP, C.P.A. (305) 294-2581 AND FLORIDA INSTITUTE OF MARVA E. GREEN, C.P.A. FAX # (305) 294-4778 CERTIFIED PUBLIC ACCOUNTANTS INDEPENDENT AUDITORS' REPORT Clerk Ex Officio Board of County Commissioners Monroe County, Florida We have audited the accompanying general purpose financial statements of the Board of County Commissioners of Monroe County, Florida (the "Board") as of September 30, 1993 and for the year then ended, listed in the foregoing table of • contents. These general purpose financial statements are the responsibility of the Board's management. Our responsibility is to express an opinion on these general purpose financial statements based on our audit. We conducted our audit in accordance with generally accepted auditing standards, Government AuditingStandards, issued bythe .Com troller General of the United P States and the provisions of Office of Management and Budget Circular A-128, "Audits of State and Local Governments. " Those standards and OMB Circular A-128 require that we plan and perform the audit to obtain reasonable assurance about whether the general purpose financial statements are free of material misstatement. An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the general purpose financial statements. An audit also includes assessing the accounting principles used and significant estimates made by management, as well as evaluating the overall general purpose financial statement presentation. We believe that our audit provides a reasonable basis for our opinion. In our opinion, the general purpose financial statements 'referred to above present fairly, in all material respects, the financial position of the Board as of September 30, 1993, and the results of its operations and the cash flows of its proprietary fund types for the year then ended in conformity with generally accepted accounting principles. Our audit was made for the purpose of forming an opinion on the general purpose financial statements taken as a whole. The combining and individual fund and account group financial statements and schedules listed in the foregoing table of contents, which are also the responsibility of the management of the Board, are presented for purposes of additional analysis and are not a required part of the general purpose financial statements of the Board. Such additional information has been subjected to the auditing procedures applied in the audit of the general purpose financial statements and, in our opinion, is fairly stated in all material respects when considered in relation to the general purpose financial statements taken' as a whole. 64,,....6" CA— Kemp & Green, P.A. Certified Public Accountants February 28,. 1994 B-1 li MONROE COUNTY, FLORIDA—BOARD OF COUNTY COMMISSIONERS COMBINED BALANCE SHEET ALL FUND TYPES AND ACCOUNT GROUPS SEPTEMBER 30, 1993 GOVERNMENTAL FUND TYPES Special Debt Capital General Revenue __n e Service Projects ASSETS AND OTHER DEBITS Assets: Cash and Cash Equivalents $ 3,341,948 $ 24,641,601 $ -- $ 8,604,799 Cash with.Fiscal Agent —— —— —— —— Investments at Cost or Amortized Cost 6,369,393 10,234,945 -- 12,854,228 Accounts Receivable: Delinquent Waste Collection Fees —— —— —— -- Allowance for Uncollectible Waste Collection Fees -- -- -- -- Other 102,093 1,534,220 -- 24 T Allowance for Other Uncollectible -- (1,247,723) -- -- Mortgage Note Receivable -- 428,379 -- -- Allowance for Mortgage Receivable -- (248,153) -- -- Inventory 19,720 -- -- -- Due from Other Funds 1,196,308 236,705 140,500 235,992 Due from Other Governmental Units 3,250,687 2,030,895 -- 599,337 Restricted Assets: Cash and Cash Equivalents -- -- 2,015,327 -- Investments at Cost or Amortized Cost -- -- 4,493,793 -- Interest Receivable -- -- 15,789 -- Interest Receivable 31,010 127,761 -- 74,424 Property, (Net, Where Applicable of Accumulated Depreciation) -- -- -- -- Deferred Charges (Net) -- -- -- —— Other Debits: Amount Available for Debt Service -- -- -- -- Amount to be Provided for Retirement of General Long—Term Debt -- -- -- -- Total Assets and Other Debits $ 14,311,159 $ 37,738,630 $ 6,665,409 $ 22,368,804 C-1 jV FIDUCIARY PROPRIETARY FUND TYPES FUND TYPES ACCOUNT GROUPS TOTAL , U General General Internal Trust Fixed Long—Term Memorandum Enterprise Service _ & Agency Assets Debt Only $ 8,187,098 $ 2,908,273 $ 354,933 $ -- $ -- $ 48,038,652 8,015 -- -- -- -- 8,015 12,421,522 2,186,104 655,553 -- -- 44,721,745 L: 1,225,006 -- -- -- -- 1,225,006 (1,059,114) -- -- -- -- (1,059,114) 426,491 185,777 19 -- -- 2,248,624 L_-' (54,074) -- -- -- -- (1,301,797) -- -- -- -- -- 428,379 -- -- -- -- -- (248,153) -- -- -- -- -- 19,720 205,336 355,361 3,523 -- -- 2,373,725 1,227,735 16,179 61,113 -- -- 7,185,946 1,249,828 -- -- -- -- 3,265,155 5,117,093 -- -- -- -- 9,610,886 29,017 -- -- -- -- 44,806 219,563 27,288 -- -- -- 480,046 I_ 13,655,714 31,728 -- 95,144,171 -- 108,831,613 546,689 -- -- -- -- 546,689 -- -- -- -- 6,351,930 6,351,930 , -- -- -- -- 41,956,778 41,956,778 $ 43,405,919 $ 5,710,710 $ 1,075,141 $ 95,144,171 $ 48,308,708 $ 274,728,651 I' - 1 The notes to the financial statements are an integral part of these statements. C-2 (Continued) L- MONROE COUNTY, FLORIDA—BOARD OF COUNTY COMMISSIONERS COMBINED BALANCE SHEET ALL FUND TYPES AND ACCOUNT GROUPS — CONTINUED SEPTEMBER 30, 1993 GOVERNMENTAL FUND TYPES Special Debt Capital General Revenue Service Projects LIABILITIES, FUND EQUITY AND OTHER CREDITS Liabilities: Accounts Payable $ 998,923 $ 1,780,550 $ 2,623 $ 3,483,969 Tax Anticipation Note -- 705,000 -- -- Accrued Wages and Benefits Payable 671,167 210,481 -- 3,024 Due to Others -- -- -- -- Claims and Judgements Payable -- -- -- -- Due to Other Funds 412,042 650,370 310,856 575,500 Due to Other Governmental Units 149,539 95,189 -- -- Matured Bonds Payable -- -- -- -- Matured Interest Payable -- -- -- -- Matured Premium Payable -- -- -- -- _ -Deposits in Escrow -- 425 -- -- Deferred Revenues 214,841 20,000 -- -- Payable from Restricted Assets: Accrued Interest Payable -- -- -- -- Special Obligation Notes Payable —— -- -- —— Revenue Bonds Payable — Current -- -- -- -- Landfill Closure Costs -- -- -- -- Other Current Liabilities 2,687 1,508 -- 721 Long—Term Debt -- -- -- -- Total Liabilities 2,449,199 3,463,523 313,479 4,063,214 Fund Equity and Other Credits: q Y Investment in General Fixed Assets -- -- -- -- T Contributed Capital -- -- —— -- Retained Earnings: Reserved for Revenue Bond Retirement -- -- -- -- Unreserved -- -- -- -- Fund Balances: Reserved for Encumbrances 114,016 112,093 -- 466,521 Reserved for Trust Fund Purposes -- -- -- -- Reserved for Mortgage Loans -- 180,226 -- -- Reserved for Debt Service -- -- 6,351,930 -- Unreserved 11,747,944 33,982,788 -- 17,839,069 - Total Fund Equity and Other Credits 11,861,960 34,275,107 6,351,930 18,305,590 Total Liabilities, Fund Equity and Other Credits $ 14,311,159 $ 37,738,630 $ 6,665,409 $ 22,368,804 C-3 I , FIDUCIARY PROPRIETARY FUND TYPES FUND TYPES ACCOUNT GROUPS TOTAL General General Internal Trust Fixed Long-Term Memorandum Enterprise Service & Agency Assets Debt Only $ 1,390,576 $ 173,344 $ 4,185 $ -- $ -- $ 7,834,170 -- -- -- -- -- 705,000 83,822 11,070 -- . -- -- 979,564 -- -- 655,553 -- -- 655,553 266,978 2,849,802 -- -- -- 3,116,780 259,360 80,391 85,206 , -- -- 2,373,725 386 -- -- -- -- 245,114 5,000 -- -- -- -- 5,000 19 -- -- -- -- 19 2,996 -- -- -- -- 2,996 81,587 -- -- -- -- 82,012 L2 72,483 -- -- -- -- 307,324 397,943 -- -- -- -- 397,943 193,288 -- -- -- -- 193,288 LJ 440,000 -- -- -- -- 440,000 4,362,810 -- -- -- -- 4,362,810 -- 6,702 -- -- -- 11,618 14,667,412 29,768 -- -- 48,308,708 63,005,888 22,224,660 3,151,077 744,944 -- 48,308,708 84,718,804 -- -- -- 95,144,171 -- 95,144,171 10,768,748 -- -- -- -- 10,768,748 _ 5,735,902 -- -- -- -- . 5,735,902 4,676,609 2,559,633 -- -- -- 7,236,242 �I -- -- -- -- -- 692,630 -- -- 330,197 -- -- 330,197 -- -- -- -- -- 180,226 -- -- -- -- -- 6,351,930 -- -- -- -- -- 63,569,801 21,181,259 2,559,633 330,197 95,144,171 -- 190,009,847 $ 43,405,919 $ 5,710,710 $ 1,075,141 $ 95,144,171 $ 48,308,708 $ 274,728,651 The notes to the financial statements are an integral part of these statements. L, C-4 u MONROE COUNTY, FLORIDA—BOARD OF COUNTY COMMISSIONERS t COMBINED STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES ALL GOVERNMENTAL FUND TYPES AND EXPENDABLE TRUST FUNDS 1 FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1993 GOVERNMENTAL FUND TYPES Special Debt Capital General Revenue Service Projects Revenues: Taxes $ 14,234,040 $ 39,674,687 $ -- $ 10,027,642 Licenses& Permits 239,229 2,182,810 -- -- Intergovernmental 11,301,868 3,938,929 636,157 8,496 Charges for Services 2,363,925 1,986,326 -- -- — Fines&Forfeitures 18,966 1,992,137 -- -- Interest 355,860 1,442,559 252,453 889,655 Miscellaneous 464,543 1,183,062 50 9,405 Total Revenues 28,978,431 52,400,510 888,660 10,935,198 Expenditures: ,- Current: General Government 16,911,239 2,988,628 -- -- Public Safety 2,077,134 32,048,411 -- -- Physical Environment 344,644 396,710 -- -- Transportation 76,981 4,098,481 -- -- Economic Environment 446,088 7,365,737 -- -- Human Services 5,092,032 627,608 -- -- _ Culture and Recreation 1,451,096 893,919 -- -- Debt Service 70,775 24,156 6,789,882 -- Capital Outlay —— -- -- 19,403,995 Total Expenditures 26,469,989 48,443,650 6,789,882 19,403,995 Excess of Revenues Over/ (Under) Expenditures 2,508,442 3,956,860 (5,901,222) (8,468,797) Other Financing Sources/(Uses): Transfers from Other Funds 1,644,048 240,341 4,881,179 -- TransferstoOtherFunds (1,066,163) (813,306) -- (6,349,324) Bond Proceeds -- -- 8,032,803 -- Capital Lease Acquisition 54,983 -- -- -- Payment to Refunded Bond Escrow Agent -- -- _ (8,018,839) -- Total Other Financing Sources/(Uses) 632,868 (572,965) 4,895,143 (6,349,324) ,-- Excess of Revenues and Other Sources Over/(Under) Expenditures& Other Uses 3,141,310 3,383,895 (1,006,079) (14,818,121) Fund Balance, October 1, 1992 9,520,948 35,922,665 7,358,009 33,123,711 Equity Transfers (800,298) (5,031,453) -- -- Fund Balance, September 30, 1993 $ 11,861,960 $ 34,275,107 $ 6,351,930 $ 18,305,590 F C-5 it it • /-1 ! FIDUCIARY FUND TYPES TOTAL Expendable Memorandum Trust Only $ $ 63,936,369 —— 2,422,039 —— 15,885,450 • 39,942 4,390,193 141,523 2,152,626 • 5,916 2,946,443 —— 1,657,060 , l 187,381 93,390,180 3,488 19,903,355 102,940 34,228,485 —— 741,354 —— 4,175,462 -- 7,811,825 • —— 5,719,640 —— 2,345,015 L -- 6,884,813 • —— 19,403,995 106,428 101,213,944 ! 80,953 (7,823,764) 85,207 6,850,775 —— (8,228,793) —— 8,032,803 -- 54,983 -- (8,018,839) 85,207 (1,309,071) • 166,160 (9,132,835) 164,037 86,089,370 -- _ (5,831,751) $ 330,197 $ 71,124,784 1 The notes to the financial statements are an integral part of these statements. C-6 • MONROE COUNTY, FLORIDA—BOARD OF COUNTY COMMISSIONERS COMBINED STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES — BUDGET AND ACTUAL ALL GOVERNMENTAL FUND TYPES AND EXPENDABLE TRUST FUNDS FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1993 GENERAL FUND Variance Favorable Budget Actual (Unfavorable) Revenues: Taxes $ 13,853,324 $ 14,234,040 $ 380,716 Licenses& Permits 220,000 239,229 19,229 Intergovernmental 11,349,401 11,301,868 (47,533) Charges for Services 2,410,070 2,363,925 (46,145) i__ Fines& Forfeitures 17,600 18,966 1,366 Interest 392,800 355,860 (36,940) i Miscellaneous 353,166 464,543 111,377 Total Revenues 28,596,361 28,978,431 382,070 Expenditures: Current: General Government 18,642,651 16,911,239 1,731,412 -- Public Safety 2,453,644 2,077,134 376,510 Physical Environment 976,355 344,644 631,711 Transportation 96,178 76,981 19,197 Economic Environment 886,369 446,088 440,281 Human Services 6,721,654 5,092,032 1,629,622 Culture and Recreation 1,663,910 1,451,096 212,814 Debt Service 80,750 70,775 9,975 - Capital Outlay —— —— -- Total Expenditures 31,521,511 26,469,989 5,051,522 Excess of Revenues Over/(Under) Expenditures (2,925,150) 2,508,442 5,433,592 Other Financing Sources/(Uses): Reserve for Contingencies (2,425,958) -- 2,425,958 Transfers from Other Funds 1,644,897 1,644,048 (849) Transfers to Other Funds (1,067,012) (1,066,163) 849 Bond Proceeds -- -- -- Proceeds from Tax Anticipation Note -- -- -- Capital Lease Acquisition 54,983 54,983 —— Payment to Refunded Bond Escrow Agent -- _ -- Total Other Financing Sources/(Uses) (1,793,090) 632,868 2,425,958 Excess of Revenues and Other Sources Over/(Under) Expenditures and Other Uses — Budgetary Basis (4,718,240) 3,141,310 7,859,550 Total Adjustments -- -- -- _ Excess of Revenues and Other Sources Over/(Under) Expenditures and Other Uses — GAAP Basis (4,718,240) 3,141,310 7,859,550 Fund Balance, October 1, 1992 9,520,948 9,520,948 -- Equity Transfers -- (800,298) (800,298) Fund Balance, September 30, 1993 $ 4,802,708 $ 11,861,960 $ 7,059,252 C-7 11 J' 1 SPECIAL REVENUE FUNDS DEBT SERVICE FUNDS Variance Variance Favorable 0 Favorable Budget Actual (Unfavorable) Budget Actual (Unfavorable) $ 39,504,755 $ 39,674,687 $ 169,932 $ -- $ -- $ -- 1,080,418 2,182,810 1,102,392 -- -- -- 3,085,486 3,938,929 853,443 800,125 636,157 (163,968) J 940,750 1,986,326 1,045,576 -- -- -- 1,649,750 1,992,137 342,387 -- -- -- 1,371,098 1,442,372 71,274 156,400 252,453 96,053 462,478 1,148,666 686,188 —— 50 50 48,094,735 52,365,927 4,271,192 956,525 888,660 (67,865) I 3,481,085 2,988,628 492,457 -- -- -- 33,461,753 32,048,411 .1,413,342 -- -- -- 987,851 396,710 591,141 -- -- -- 18,087,376 4,098,481 13,988,895 -- -- -- 1 ; 9,667,522 7,365,737 2,301,785 -- -- -- 5,835,753 627,608 5,208,145 -- -- -- 1,837,376 893,919 943,457 -- -- -- 324,949 324,156 793 11,124,308 6,789,882 4,334,426 it -- -- -- -- -- — 73,683,665 . 48,743,650 24,940,015 11,124,308 6,789,882 4,334,426 III (25,588,930) 3,622,277 29,211,207 (10,167,783) (5,901,222) 4,266,561 (4,009,256) -- 4,009,256 (474,971) -- . 474,971 _-! 241,190 240,341 (849) 4,900,000 4,881,179 (18,821) (814,155) (813,306) 849 —— —— —- -- -- -- 8,018,261 8,032,803 14,542 H 1 1,005,000 1,005,000 -- -- -- -- -- -- (8,018,839) (8,018,839) -- Lill (3,577,221) 432,035 4,009,256 4,424,451 4,895,143 470,692 (29,166,151) 4,054,312 33,220,463 (5,743,332) (1,006,079) 4,737,253 (705,000) (670,417) 34,583 -- -- -- (29,871,151) 3,383,895 33,255,046 (5,743,332) (1,006,079) 4,737,253 35,922,665 35,922,665 -- 7,358,009 7,358,009 -- -- (5,031,453) (5,031,453) -- -- -- $ 6,051,514 $ 34,275,107 $ 28,223,593 $ 1,614,677 $ 6,351,930 $ 4,737,253 The notes to the financial statements are an integral part of these statements. C-8 (Continued) MONROE COUNTY, FLORIDA—BOARD OF COUNTY COMMISSIONERS COMBINED STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES — BUDGET AND ACTUAL ALL GOVERNMENTAL FUND TYPES AND EXPENDABLE TRUST FUNDS — CONTINUED FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1993 CAPITAL PROJECT FUNDS Variance Favorable Budget Actual (Unfavorable) Revenues: Taxes $ 6,500,000 $ 10,027,642 $ 3,527,642 Licenses& Permits -- -- -- Intergovernmental -- 8,496 8,496 Charges for Services —— —— -- Fines& Forfeitures -- -- -- Interest 824,000 889,655 65,655 Miscellaneous -- 9,405 9,405 Total Revenues 7,324,000 10,935,198 3,611,198 Expenditures: Current: General r I Government -- -- -- Public Safety -- -- -- Physical Environment -- -- -- Transportation -- -- -- Economic Environment -- -- -- Human Services -- -- -- Culture and Recreation -- -- -- Debt Service -- -- -- -- Capital Outlay 30,803,749 ,754 Total Expenditures 30,803,749 19,403,995 11,399,754 Excess of Revenues Over/(Under) Expenditures (23,479,749) (8,468,797) 15,010,952 Other Financing Sources/(Uses): -- Reserve for Contingencies (15,917) -- 15,917 Transfers from Other Funds -- -- —— Transfers to Other Funds (8,278,984) (6,349,324) 1,929,660 Bond Proceeds -- -- -- Proceeds from Tax Anticipation Note -- -- -- Capital Lease Acquisition -- -- -- Payment to Refunded Bond Escrow Agent -- -- ' -- - Total Other Financing Sources/(Uses) (8,294,901) (6,349,324) 1,945,577 Excess of Revenues and Other Sources Over/(Under) Expenditures and Other Uses — Budgetary Basis (31,774,650) (14,818,121) 16,956,529 Total Adjustments -- -- -- - Excess of Revenues and Other Sources Over/(Under) Expenditures and Other Uses — GAAP Basis (31,774,650) (14,818,121) 16,956,529 Fund Balance, October 1, 1992 33,123,711 33,123,711 -- - Equity Transfers -- -- -- Fund Balance, September 30, 1993 $ 1,349,061 $ 18,305,590 $ 16,956,529 1 C-9 j EXPENDABLE TRUST FUNDS TOTAL - MEMORANDUM ONLY Variance Variance Favorable Favorable Budget Actual (Unfavorable) Budget Actual (Unfavorable) $ -- $ -- $ -- $ 59,858,079 $ 63,936,369 $ 4,078,290 -- -- -- 1,300,418 2,422,039 1,121,621 -- -- -- 15,235,012 15,885,450 650,438 -- 39,942 39,942 3,350,820 4,390,193 1,039,373 84,114 141,523 . 57,409 1,751,464 2,152,626 401,162 2,300 5,916 3,616 2,746,598 2,946,256 199,658 -- -- -- 815,644 1,622,664 807,020 86,414 187,381 100,967 85,058,035 93,355,597 8,297,562 59,089 3,488 55,601 22,182,825 19,903,355 2,279,470 117,604 102,940 14,664 36,033,001 34,228,485 1,804,516 -- -- -- 1,964,206 741,354 1,222,852 -- -- -- 18,183,554 4,175,462 14,008,092 -- -- -- 10,553,891 7,811,825 2,742,066 14,529 -- 14,529 12,571,936 5,719,640 6,852,296 -- -- -- 3,501,286 2,345,015 1,156,271 -- -- -- 11,530,007 7,184,813 4,345,194 j -- -- -- 30,803,749 19,403,995 11,399,754 191,222 106,428 84,794 147,324,455 101,513,944 45,810,511 !� (104,808) 80,953 185,761 (62,266,420) (8,158,347) 54,108,073 (1,600) -- 1,600 (6,927,702) -- 6,927,702 -- 85,207 85,207 6,786,087 6,850,775 64,688 -- -- -- (10,160,151) (8,228,793) 1,931,358 -- -- -- 8,018,261 8,032,803 14,542 -- -- -- 1,005,000 1,005,000 -- -- -- -- 54,983 54,983 -- -- -- -- (8,018,839) (8,018,839) -- - (1,600) 85,207 86,807 (9,242,361) (304,071) 8,938,290 (106,408) 166,160 272,568 (71,508,781) (8,462,418) 63,046,363 -- -- -- (705,000) (670,417) 34,583 166 160 272,568 72 2 3 781 (9,132,835) 63 080 946 (106,408) � ( 1 ) 164,037 164,037 -- 86,089,370 86,089,370 -- L -- -- -- -- (5,831,751) (5,831,751) $ 57,629 $ 330,197 $ . 272,568 $ 13,875,589_$ 71,124,784 $ 57,249,195 ,_ The notes to the financial statements are an integral part of these statements. C-10 I LJ r MONROE COUNTY, FLORIDA—BOARD OF COUNTY COMMISSIONERS COMBINED STATEMENT OF REVENUES, EXPENSES AND.CHANGES IN FUND EQUITY ALL PROPRIETARY FUND TYPES FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1993 Internal Total Enterprise Service (Memorandum Funds Funds Only) Operating Revenues: Tolls $ 1,474,676 $ -- $ 1,474,676 Charges for Services 13,336,696 7,705,951 21,042,647 Franchise Fees 3,001,539 -- 3,001,539 ;_ Fines and Forfeitures 2,136 -- 2,136 Miscellaneous 170,051 47,602 217,653 Total Operating Revenues 17,985,098 7,753,553 25,738,651 Operating Expenses: Personal Services 2,212,182 397,525 2,609,707 Operations 12,995,496 1,953,794 14,949,290 Landfill Closure Costs 857,689 -- 857,689 - Depreciation and Amortization 1,054,215 8,941 1,063,156 Asserted and Paid Claims -- 5,003,620 5,003,620 Total Operating Expenses 17,119,582 7,363,880 24,483,462 Operating Income 865,516 389,673 1,255,189 Non—Operating Revenues (Expenses): Operating Grants 2,300,561 -- 2,300,561 Interest Income 1,069,415 169,741 1,239,156 Interest Expense and Fiscal Charges (788,399) -- (788,399) j Loss on Disposition of Assets (8,712) (7,669) (16,381) Total Non—Operating Revenues(Expenses) 2,572,865 162,072 2,734,937 Income Before Operating Transfers 3,438,381 551,745 3,990,126 Operating Transfers: Transfers from Other Funds 3,461,225 5,000 3,466,225 Transfers to Other Funds (2,075,117) (13,090) (2,088,207) - Total Operating Transfers 1,386,108 (8,090) 1,378,018 Net Income 4,824,489 543,655 5,368,144 r Fund Equity— October 1, 1992 8,396,432 2,015,978 10,412,410 Contributed Capital 7,960,338 -- 7,960,338 Fund Equity — September 30, 1993 $ 21,181,259 $ 2,559,633 $ 23,740,892 The notes to the financial statements are an integral part of these statements. C-11 n �! MONROE COUNTY, FLORIDA—BOARD OF,COUNTY COMMISSIONERS COMBINED STATEMENT OF CASH FLOWS ALL PROPRIETARY FUND TYPES FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1993 INCREASE (DECREASE) IN CASH AND CASH EQUIVALENTS Internal Total Enterprise Service (Memorandum Funds Funds Only) Cash flows from operating activities: Cash received for services $ 17,308,035 $ 8,045,933 $ 25,353,968 Cash payments to suppliers for goods and services (14,350,766) (6,893,875) (21,244,641) Cash payments to employees for services (2,203,071) (389,627) (2,592,698) Other operating revenue 172,187 47,602 219,789 Net cash provided by operating activities 926,385 810,033 1,736,418 Cash flows from noncapital financing activities: Operating grants received 2,062,988 -- 2,062,988 Operating transfers from other funds 3,461,225 5,000 3,466,225 Operating transfers to other funds (2,075,117) (13,090) (2,088,207) Capital contributions received 578,344 -- 578,344 Net cash provided (used) by noncapital financing activities 4,027,440 (8,090) 4,019,350 iI Cash flows from capital and related financing activities: Capital contribution received 5,050,000 -- 5,050,000 Proceed from issuing bonds 4,340,793 -- 4,340,793 Acquisition of fixed assets (2,263,057) (5,310) (2,268,367) Principal paid on capital debt (813,862) -- (813,862) Interest paid on capital debt (710,160) -- (710,160) Net cash used by capital and related financing activities 5,603,714 (5,310) 5,598,404 Cash flows from investing activities: Purchase of investment securities (35,232,699) (2,186,104) (37,418,803) Proceeds from sale and maturities of investment securities 21,267,356 —— 21,267,356 Interest on investments 820,835 142,453 963,288 Net cash used by investing activities 3(1 ,144,508) (2,043,651) (15,188,159) Net increase (decrease) in cash and cash equivalents (2,586,969) (1,247,018) (3,833,987) Cash and cash equivalents at beginning of year 12,031,910 4,155,291 16,187,201 Cash and cash equivalents at end of year $ 9,444,941 $ 2,908,273 $ 12,353,214 C-12 (Continued) f MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS COMBINED STATEMENT OF CASH FLOWS ALL PROPRIETARY FUND TYPES - CONTINUED FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1993 RECONCILIATION OF OPERATING INCOME TO NET CASH PROVIDED BY OPERATING ACTIVITIES Int ernal emal Total Enterprise Service (Memorandum Funds Funds Only) Operating income $ 865,516 $ 389,673 $ 1,255,189 Adjustments to reconcile operating income to net cash provided by operating activities: Depreciation and amortization 1,054,216 8,941 1,063,157 Change in assets and liabilities: Decrease/(Increase) in: Accounts receivable 139,660 (64,016) 75,644 r- Due from other funds (84,062) 357,549 273,487 Due from other governmental units (563,845) 46,449 (517,396) (Decrease)/Increase in: Accounts payable (108,150) 9,349 (98,801) Accrued wages (74,166) (6,751) (80,917) Due to other funds (536,020) 45,717 (490,303) Due to other governmental units 415 -- 415 Deposits 2,956 -- 2,956 Landfill Closure Costs 148,470 -- 148,470 Compensated Absences 83,277 14,649 97,926 Asserted and paid claims (1,882) 6,154 4,272 Other current liabilities -- 2,319 2,319 Total adjustments 60,869 420,360 481,229 Net cash provided by operating activities $ 926,385 $ 810,033 $ 1,736,418 SUPPLEMENTAL SCHEDULE OF NON-CASH FINANCING CAPITAL AND INVESTING ACTIVITIES Enterprise Funds and Service Internal S rvice Funds retired cer tain rtain plan assets havingnet book values of$8,712 and$7,669 respectively. The Enterprise Funds received certain plan assets contributed from the General Fund having a net book value of$2,331,994. The notes to the financial statements are an integral part of these statements. C-13 MONROE COUNTY, FLORIDA BOARD OF COUNTY COMMISSIONERS NOTES TO COMBINED FINANCIAL STATEMENTS SEPTEMBER 30, 1993 NOTE 1 - SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES The accounting policies and the presentation of the financial report of the Board of County Commissioners of Monroe County, Florida (the Board) have been designed to conform to generally accepted accounting principles as applicable to governmental units, in accordance with the Governmental Accounting Standards Board (GASB) . GASB embodies the official pronouncements previously issued by the National Council on Governmental Accounting (NCGA) . The following is a summary of the significant accounting policies. Reporting Entity - Monroe County, the primary government, consists of six offices elected County-wide, which are as follows: Board of County Commissioners, composed of five members, Clerk of Circuit Court, Property Appraiser, Sheriff, Supervisor of Elections and Tax Collector. It also includes the Comprehensive Plan Land Authority. The Board of County Commissioners is the legislative body of Monroe County and as such budgets and provides all the funding used by the separate Constitutional Offices with the exception of fees collected by the Clerk of Circuit Court and the Tax Collector. Under the direction of the Clerk of Circuit Court, the Monroe County Finance Department maintains the accounting system for the County's operations, including those of the Supervisor of Elections and the Clerk of Circuit Court, which are included in the General Fund, but excluding those of the Property Appraiser, Sheriff and Tax Collector, each of which maintains its own accounting system. The Board is not a legally separate or fiscally independent unit of the County. Accordingly, it is considered a component unit of Monroe County. For financial reporting purposes, the Board includes all funds and account groups of governmental operations over which the Board has the ability to exercise oversight responsibility. The manifestations of this ability include financial interdependency, selection of governing body, ability to significantly influence operations, designation of management, accountability of fiscal matters, as well as the scope of services provided in the community. Services provided by the Board and accounted for within these financial statements include police services for unincorporated areas of the County, health and social services, emergency medical services, cultural and recreational programs, solid waste services and other. governmental services. Basis of Presentation - The accounts of the Board are organized on the basis of funds and account ro s g up each of which is considered a separate accounting entity. Fund structures, where applicable, have been designed to comply with all requirements of the bond resolutions and regulatory provisions or administrative action. The operations of each fund are accounted for with a set of separate self-balancing accounts comprised of its assets, liabilities, equities, revenues and expenditures, or expenses, as appropriate. The various funds are grouped by type in the financial statements. The following fund types and account groups are used by the Board: C-14 MONROE COUNTY, FLORIDA BOARD OF COUNTY COMMISSIONERS NOTES TO COMBINED FINANCIAL STATEMENTS SEPTEMBER 30, 1993 NOTE 1 - SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued) Governmental Funds: General Fund - The General Fund is the general operating fund of the Board. All general tax revenues and other receipts that are not required either legally or by generally accepted accounting principles to be accounted for in other funds are accounted for in the General Fund. Special Revenue Funds - Special Revenue Funds are used to account for the proceeds of specific revenue sources (other than those associated with expendable trusts or major capital projects) requiring separate accounting because of legal or regulatory provisions or administrative action. Debt Service Funds - Debt Service Funds are used to account for the payment of principal , interest, and other expenditures related to long-term debt, other than bonds and loans payable from the operations of Proprietary Funds. Capital Project Funds - Capital Project Funds are used to account for financial resources segregated for the acquisition or construction of major capital facilities other than those financed by proprietary operations. Proprietary Funds: Enterprise Funds - Enterprise Funds are used to account for operations that are financed and operated in a manner similar to private business enterprises, where the stated intent is that the cost (expenses, including depreciation) of providing goods or services to the general public on a continuing basis be financed primarily through user charges or where periodic determination of revenues earned, expenses incurred, and/or net income is deemed appropriate for capital maintenance, public policy, management control , accountability or other purposes. Internal Service Funds - Internal Service Funds are used to account for the financing of goods or services provided by one department to other departments of the Board or to other governmental units on a cost reimbursement basis. Fiduciary Funds: Expendable Trust Funds - Expendable Trust Funds are generally used in instances where legally mandated or where a formal legal trustee relationship exists. Both principal and income may be expended in the course of their designated operations. Agency Funds - Agency Funds are custodial in nature (assets equal liabilities) C-15 MONROE COUNTY, FLORIDA BOARD OF COUNTY COMMISSIONERS NOTES TO COMBINED FINANCIAL STATEMENTS SEPTEMBER 30, 1993 NOTE 1 - SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued) and do not involve measurement of results of operations. Agency Funds are merely clearing accounts for assets held by a government as an agent for individuals, private organizations, other governments, or other funds. Account Groups: General Fixed Assets Account Group - This account is established to account for all fixed assets of the Board, other than those accounted for in the Enterprise and Internal Service Funds. General Long-Term Debt Account Group- This account group is established to account for the long-term debt of the Board financed from Governmental Funds. Basis of Accounting - The accounting and financial reporting treatment applied to a fund is determined by its measurement focus. All Governmental Funds and Expendable Trust Funds are accounted for using a current financial resources measurement focus. With this measurement focus, only current assets and current liabilities generallyare included on the balance sheet. Operating statements P 9 of these funds present increases (i .e. , revenues and other financing sources) and decreases (i .e. , expenditures and other financing uses) in net current assets. All Proprietary Funds are accounted for on a flow of economic resources P Y measurement focus. With this measurement focus, all assets and all liabilities associated with the operation of these funds are included on the balance sheet. Fund equity (i .e. , net total assets) is segregated into contributed capital and retained earnings components. Proprietary fund-type operating statements present increases (e.g. , revenue) and decreases (e.g. , expenses) in net total assets. Basis of accounting refers to when revenues and expenditures or expenses are recognized in the accounts and reported in the financial statements. Basis of accounting relates to the timing of the measurements made regardless of the measurement focus applied. The modified accrual basis of accounting is followed in the Governmental Funds, Agency Funds, and Expendable Trust Funds. Under the modified accrual basis of accounting, revenues are recognized in the accounting period in which they become susceptible to accrual - that is, when they become both measurable and available to finance expenditures of the current period. Available means collectible within the current period or soon enough thereafter to be used to pay liabilities of the current period. Primary revenues, which include taxes, intergovernmental revenues, charges for services, rents and interest are treated as susceptible to accrual under the modified accrual basis. Receivables related to these revenues are not recognized unless they are collectible within 60 days after the fiscal year end. Expenditures and transfers out are recorded when the related fund liability is incurred. Exceptions to this general rule include: (1) accumulated C-16 MONROE COUNTY, FLORIDA BOARD OF COUNTY COMMISSIONERS NOTES TO COMBINED FINANCIAL STATEMENTS SEPTEMBER 30, 1993 NOTE 1 - SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued) sick pay, vacation pay, and compensatory time, which are not recorded as expenditures as the liability is incurred, but when the employee receives payment; (2) prepaid items, which are reported only on the Balance Sheet and do not affect expenditures; and (3) principal and interest on long-term debt, which are recognized when due. Budgets for Governmental Funds are also prepared on the modified accrual basis, with certain exceptions described under budgets and budgetary data. In applying the susceptibility-to-accrual concept to intergovernmental revenues, the legal and contractual requirements of the numerous individual programs are used as guidance. There are, however, essentially two types of these revenues. In one, monies must be expended on the specific purpose or project before any amounts will be paid to the Board; therefore, revenues are recognized based on the expenditures recorded. In the other, monies are virtually unrestricted as to purpose of expenditure and substantially irrevocable; i .e. , revocable only for failure to comply with prescribed compliance requirements, such as equal employment opportunity. These resources are reflected as revenues at the time of receipt or earlier if they meet the availability criterion. Licenses and permits, charges for services, and miscellaneous revenues (except investment earnings) are recorded as revenues when received in cash, because they are generally not measurable until actually received. Investment earnings and most fines and forfeitures are recorded as earned since they are measurable and available. Proprietary Funds use the accrual basis of accounting. Revenues are recognized in the period in which they are earned and expenses are recognized in the period incurred. Budgets and Budgetary Data - The following are the statutory procedures followed by the Board of County Commissioners in establishing the budget for the Board. 1) On or before May 1 of each year the Sheriff, the Clerk of Circuit Court, the Tax Collector, and the Supervisor of Elections shall each submit to the Board of County Commissioners a tentative budget for their respective offices for the ensuing fiscal year. 2) Within fifteen days after certification of the ad valorem tax roll by the 1- Property Appraiser, the County Budget Officer submits to the Board a proposed budget for the fiscal year commencing the following October 1. The budget includes proposed expenditures and the means of financing them. 3) By Board resolution, a tentative budget is submitted to the public. Public hearings are held to obtain taxpayer comments. C-17 MONROE COUNTY, FLORIDA BOARD OF COUNTY COMMISSIONERS NOTES TO COMBINED FINANCIAL STATEMENTS SEPTEMBER 30, 1993 NOTE 1 - SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued) 4) Fifteen days after adoption of the tentative budget, a final budget is submitted for review and adoption at a final public hearing. 5) Prior to, or on September 30, the Board's budget is legally enacted through passage of a resolution. Accordingly all fund types have an adopted budget as required by Florida Statute 129.03.. 6) During the year, the Office of Management and Budget acts on intradepartmental budget changes that do not alter the total revenue or expenditures budgeted to a cost center. A cost center represents a particular area of Board operations or a department. All other budget changes (whether they are transfers between cost centers or alterations of total revenues and expenditures in a fund) are approved by the Board. Supplemental appropriations were necessary and the budgetary data presented herein was amended by the Board during the year in a legally 9 y permissible manner. 7) Florida Statute 129, Section 7, as amended in 1978, provides that only expenditures in excess of total fund budgets are unlawful . However, because the Board acts on all budget changes between cost centers, this becomes the level of control . 8) Budgeted to Actual Expenditure reports are employed as a management control device during the year for all fund types. 9) Budgets for all funds are adopted on a basis consistent with generally accepted accounting principles (GAAP) for that fund type, except for revenues and expenditures relative to tax anticipation notes and revenues and expenditures relative to debt and capital outlay for proprietary funds. Budgetary versus GAAP differences are described in a following note. 10) All appropriations lapse at year end. Inventory - Inventory is valued at the lower of cost or market. The cost is recorded as an expenditure when items are purchased for budgetary purposes. Reported inventories are equally offset by a fund balance reserve which indicates that they do not constitute "available spendable resources." Investments - Investments, with the exception of those held by deferred compensation plans, are stated at cost, which approximates market. Investments held by the deferred compensation plans are stated at market value. The Board pools cash and investments, excluding those requiring or benefiting by separate investment. This gives the Board the ability to maximize its yield on C-18 MONROE COUNTY, FLORIDA BOARD OF COUNTY COMMISSIONERS NOTES TO COMBINED FINANCIAL STATEMENTS SEPTEMBER 30, 1993 NOTE 1 - SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued) on the short-term investment of cash, increasingits income accordingly. Interest earned on pooled investments is allocated to the participating funds based on their average daily balance. Individual fund deficits are ignored in the allocation of interest. General Fixed Assets - General Fixed Assets are recorded as expenditures in the General Fund, Special Revenue Funds, Capital Project Funds and other Governmental Fund types at the time of purchase and are capitalized at cost in the General Fixed Assets Account Group. Fixed assets consisting of certain improvements including roads, bridges, curbs and gutters, streets and sidewalks, drainage systems and lighting systems have not been capitalized. Gifts or contributions are recorded in General Fixed Assets at estimated fair market value at the time received. There is no depreciation expense recorded on General Fixed Assets. Enterprise and Internal Service Fund Fixed Assets - Additions to Enterprise and Internal Service Fund Fixed Assets are stated at cost. Depreciation has been provided using the straight-line method. The estimated useful lives of the various classes of depreciable fixed assets are as follows: Life - Years Buildings and Other Improvements 7-20 P Machinery and Equipment 3-10 Improvements other than Buildings 50 Capital Lease Obligations - Capital lease obligations for non-Enterprise Funds are accounted for in the General Long-Term Debt Account Group. The capitalized lease obligations are stated at the original fair market value of leased assets capitalized, less payments since the inception of the lease discounted at the implicit rate of interest in the lease. Also, in the year an asset is acquired by capital lease, the expenditure for the asset and the offsetting amount of the financing source are reflected in the Statement of Revenues, Expenditures, and Changes in Fund Balance. Assets acquired under capital leases in non-Enterprise Funds are accounted for in the General Fixed Asset Account Group. Capital lease obligations of Enterprise Funds and the cost of assets so acquired are reflected in the accounts of those funds. Unamortized Debt Expense - Unamortized debt expense of the Enterprise Funds is amortized by using the straight-line method over the life of the debt. Encumbrances - Encumbrance accounting, under which purchase orders are recorded to reserve that portion of the applicable appropriation, is employed in the 'C-19 MONROE COUNTY, FLORIDA BOARD OF COUNTY COMMISSIONERS r-, NOTES TO COMBINED FINANCIAL STATEMENTS SEPTEMBER 30, 1993 NOTE 1 - SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued) . Governmental and Expendable Trust Fund types. Encumbrances are not the equivalent of expenditures; therefore, the encumbrances are reported as reservations of fund balances at year end and reappropriated the following year. Property Taxes - Property taxes, based on assessed values at January 1, are Li levied and become due and payable on November 1st of each year. A four percent discount is allowed if the taxes are paid in November, with the discount declining by one percent each month thereafter. Taxes become delinquent on April 1st of each year, and tax certificates for the full amount of any unpaid taxes and assessments must be sold not later than June 1st of each year. No accrual for the property tax levy becoming due in November of 1993 is included in the accompanying financial statements, since such taxes are collected to finance expenditures of the subsequent period. Compensated Absences - Board policy grants employees annual leave and sick leave in varying amounts. Upon termination of employment, employees with six months or more of credited service can receive payment for accumulated annual leave. In general , sick leave payments are granted upon termination of employment to employees with five years or more of credited service. The maximum payment is subject to percentages and maximum hour limitations. In Governmental Fund Types, these amounts would not normally be liquidated with expendable available financial resources and are, therefore, recorded in the General Long-Term Debt Account Group. The accumulated compensated absences are accrued when incurred in the Proprietary Funds. Cash and Cash Equivalents For purposes of the statement of cash flows, the 'JI Proprietary Fund Types consider all highly liquid investments (including restricted assets) with a maturity of three months or less when purchased to be cash equivalents. Total Columns on Combined Statements - Overview - Total columns on the Combined Statements - Overview (General Purpose Financial Statements) are captioned "Memorandum Only" to indicate that they are presented only to facilitate financial analysis. Data in these columns do not present financial position, results of operations, or cash flows in conformity with generally accepted accounting principles, and such data is not comparable to a consolidation. Interfund eliminations have not been made in the aggregation of this data. NOTE 2 - CASH AND INVESTMENTS Cash and investments consist of the following at September 30, 1993: C-20 MONROE COUNTY, FLORIDA BOARD OF COUNTY COMMISSIONERS NOTES TO COMBINED FINANCIAL STATEMENTS SEPTEMBER 30, 1993 NOTE 2 - CASH AND INVESTMENTS (Continued) Restricted Cash and Cash and Cash with Investments Investments Fiscal Agent Total Amount Invested in County's Pooled Cash Program $ 40,890,631 $ - $ - $ 40,890,631 Demand Deposits 8,244,892 850,247 8,015 9,103,154 Investments 43,624,874 12,025,794 - 55,650,668 $ 92,760,397 $ 12,876,041 $ 8,015 $105,644,453 Florida Statute 125.31 authorizes the Board to invest surplus funds in the following: a) the Local Government Surplus Funds Trust Fund under the management of the State Board of Administration b) the Florida Counties Investment Trust Fund under the sponsorship of the Florida Association of Counties and the Florida Association of Court , - Clerks Comptrollers c) negotiable direct obligations of, or obligations of which the principal and interest are unconditionally guaranteed by, the U.S. Government d) interest bearing time deposits or savings accounts in banks and savings and loans organized under state laws or doing business and situated in the state, provided collateral requirements are met e) obligations of the Federal Home Loan Mortgage Corporation f) obligations of the Federal National Mortgage Association g) commercial paper of U.S. corporations having a rating of at least two of the following three ratings: A-1, P-1 and F-1, as rated by Standard & Poors, Moody's and Fitch Investors Service rating services h) Bankers' acceptances that are eligible for purchase by the Federal Reserve Banks and have a letter of credit rating of AA or better i) Tax-exempt obligations of the State of Florida and its various local governments, including Monroe County. Tax exempt obligations with a rating of A or less, must be an insured issue through MBIA or an equivalent company. Issues rated A+ or higher may or may not carry an insurance backing. C-21 MONROE COUNTY, FLORIDA BOARD OF COUNTY COMMISSIONERS L NOTES TO COMBINED FINANCIAL STATEMENTS (_ SEPTEMBER 30, 1993 NOTE .2 - CASH AND INVESTMENTS (Continued) Deposits - Demand and time deposits are fully insured by Federal Depository Insurance and the multiple financial institution collateral pool required by L_ Sections 280.07 and 280.08, Florida Statutes. j Investments - Investments at year end are shown as follows. The U.S. Treasury obligations and other bonds are held by the Board's agent in the Board's name. I { Carrying Market Amount Value t_ U.S. Government Treasury Obligations $ 45,201,007 $ 45,430,651 Local Government Surplus Funds Trust Fund 40,890,631 40,890,631 Money Market Funds 5,203,218 5,203,218 Deferred Compensation Plans 655,553 655,553 2 Municipal Bond 998,950 1,011,982 Commercial Bond 3,591,940 3,598,732 $ 96,541,299 $ 96,790,767 { NOTE 3 - MORTGAGES RECEIVABLE Mortgages receivable at September 30, 1993 consist of the following: Community Development Block Grant: Second Mortgages Receivable from individuals, collateralized by land and buildings, payable in monthly installments of $3,622 including interest at .3%, final payment due March 1, 2004 $ 428,379 L The mortgages receivable are equally offset by a fund balance reserve which indicates that it does not constitute "available spendable resources" even though it is a component of total assets. r NOTE 4 - INTERFUND BALANCES Individual fund interfund receivable and payable balances at September 30, 1993 are as follows: C-22 MONROE COUNTY, FLORIDA BOARD OF COUNTY COMMISSIONERS NOTES TO COMBINED FINANCIAL STATEMENTS SEPTEMBER 30, 1993 NOTE 4 - INTERFUND BALANCES (Continued) Interfund Interfund Fund Receivable Payable General Fund $ 1, 196,308 $ 412,042 Special Revenue Funds: Fine and Forfeiture 24 132,751 Road and Bridge 2,347 80,751 Law Library - 9 Tourist Development District #One, 2 Cent 74,721 42,141 Tourist Development District #Two, 2 Cent 583 5,486 Tourist Development District #Three, 2 Cent 1,313 15,872 Tourist Development District #Four, 2 Cent 2,407 1,414 Tourist Development District #Five, 2 Cent 1,875 6, 139 Tourist Development Administrative and Promotional 20,958 7,811 Tourist Development District #One, 3 Cent 9,430 4,098 Tourist Development District #Two, 3 Cent 2,057 89 Tourist Development District #Three, 3 Cent 3,642 267 Tourist Development District #Four, 3 Cent 2,0.43 34 Tourist Development District #Five, 3 Cent 6,483 67 Fire and Ambulance District 1 - 86,194 Fire and Ambulance District 5 5,750 1,420 Fire and Ambulance District 6 214 6,777 Translator System 3,000 - Planning, Building and Zoning 91,086 144, 156 i- Parks and Recreation 8,496 107,837 Impact Fees, Roadways 276 318 911 Enhancement Fees . - 3,000 Upper Keys Health Care - 3,739 236,705 650,370 Debt Service Funds: 1993/83 Improvement Revenue Bonds 500 - 1993/88 Improvement Revenue Bonds 140,000 310,856 140,500 310,856 Capital Project Funds: Revenue Bond Improvements - 164,602 One Cent Infrastructure 5,252 410,898 Sales Tax Bond Capital Improvement 230,740 - 235,992 575,500 C-23 MONROE COUNTY, FLORIDA BOARD OF COUNTY COMMISSIONERS NOTES TO COMBINED FINANCIAL STATEMENTS SEPTEMBER 30, 1993 NOTE 4 - INTERFUND BALANCES (Continued) Interfund Interfund Fund Receivable Payable Enterprise Funds: Municipal Service District 1,105 69,891 Card Sound Bridge 234 121,037 Marathon Airport 187,802 23,899 Key West Airport 16, 195 44,533 205,336 259,360 Internal Service Funds: Worker's Compensation 9,635 6,800 Group Insurance 345,600 69,720 l l Risk Management Fund 126 3,871 355,361 80,391 Trust and Agency Funds: Court Facility Fees 3,523 85,206 $ 2,373,725 $ 2,373,725 NOTE - RESTRICTED ASSETS Restricted Assets include those provided for by resolutions adopted by the County Commission for the issuance of the Municipal Service District Revenue Bonds, Card Sound Bridge Revenue Bonds, Refunding Improvement Revenue Bonds, Series 1993/83, Improvement Revenue Bonds, Series 1993/88, and Sales Tax Revenue Bonds, Series 1991 . Total restricted assets as of September 30, 1993 are as follows: Cash and Enterprise Fund - Municipal Service District Investments Renewal and Replacement Fund $ 3,690,397 Sinking Funds 588,154 4,278,551 Enterprise Fund - Card Sound Bridge Sinking Fund 231,304 Debt Service Reserve 463,397 Renewal and Replacement 117,057 � I Business Interruption 1,043,536 1,855,294 C-24 L J MONROE COUNTY, FLORIDA BOARD OF COUNTY COMMISSIONERS NOTES TO COMBINED FINANCIAL STATEMENTS SEPTEMBER 30, 1993 NOTE 5 - RESTRICTED ASSETS (Continued) Enterprise Fund - Marathon Airport Passenger Facility Charge Funds 32,209 Enterprise Fund - KeyWest Airport p a Passenger Facility Charge Funds 229,884 Refunding Improvement Revenue Bonds, Series 1993/83 Debt Service Fund Sinking Fund 237,378 Improvement Revenue Bonds, Series 1993188 Debt Service Fund Sinking Fund 243,500 Sales Tax Revenue Bonds, Series 1991 Debt Service Fund Debt Service Reserve Fund 4,605,839 Sinking Fund 1,438,192 6,044,031 $ 12,920,847 NOTE 6 - RESERVES FOR RESTRICTED ASSETS Reserves representing the excess of amounts provided for certain restricted asset accounts over the liabilities payable therefrom are established by a reduction of retained earnings or fund balance. The following schedule reflects the reserve account balances at September 30, 1993: Enterprise Funds Municipal Service District Reserved for Debt Service $ 284,826 -- Reserved for Renewal and Replacement 3,690,397 3,975,223 C-25 MONROE COUNTY, FLORIDA BOARD OF COUNTY COMMISSIONERS NOTES TO COMBINED FINANCIAL STATEMENTS SEPTEMBER 30, 1993 NOTE 6 - RESERVES FOR RESTRICTED ASSETS (Continued) Card Sound Bridge Reserved for Debt Service 600,086 '.._! Reserved for Renewal and Replacement 117,057 Reserved for Business Interruption 1,043,536 1,760,679 Debt Service Funds Refunding Improvement Revenue Bonds, Series 1993/83 Reserved for Debt Service 237,878 Refunding Improvement Revenue Bonds, Series 1993/88 Reserved for Debt Service 72,644 Sales Tax Revenue Bonds, Series 1991 Reserved for Debt Service 6,041,408 6,351,930 $ 12,087,832 Retained earnings and fund balances are reserved to the extent of the excess of restricted assets over liabilities payable from restricted assets as follows: IlJ Total restricted assets $ 12,920,847 Less: Restricted assets for which retained earnings are not required to be reserved 262,093 Liabilities payable from restricted assets 711,422 Plus: Amounts due from other funds 140,500 12 0$ 87,832 NOTE 7 - PROPERTY The following is a summary of changes in General Fixed Assets for the year ended September 30, 1993: 1992 Additions Deductions 1993 Land $ 14,433,547 $ 346,415 $ 991,700 $ 13,788,262 Buildings 22,870,377 2,646,607 2,116,347 23,400,637 Equipment 21,399,278 3,722,167 2,258,951 22,862,494 Construction in Progress: Detention Facility 13,852,605 15,467,234 - 29,319,839 Clerk's Storage 307,245 1,391,457 - 1,698,702 Marathon Civic Center 2,350,582 407,222 - 2,757,804 Other Construction 3,238,774 1,189,431 3,111,772 1,316,433 $ 78,452,408 $25,170,533 $ 8,478,770 $ 95,144,171 C-26 MONROE COUNTY. FLORIDA BOARD OF COUNTY COMMISSIONERS NOTES TO COMBINED FINANCIAL STATEMENTS SEPTEMBER 30, 1993 NOTE 7 - PROPERTY (continued) An additional $12,759,000 will be required to complete the construction projects under present contractual agreements. It is the Board's policy to not capitalize interest on construction projects financed with debt proceeds. Proprietary funds property, plant and equipment consist of the following at September 30, 1993: Internal Enterprise Service Funds Funds Land $ 5,813,716 $ - Buildings and Improvements 3,432,693 - Equipment 13,451,929 61,210 Construction in Progress 1,639,038 - Total Property 24,337,376 61,210 Less Accumulated Depreciation 10,681,662 29,482 Net Property $ 13,655,714 $ 31,728 NOTE 8 - TAX ANTICIPATION NOTES Tax anticipation notes payable at September 30, 1993 are as follows: Lower and Middle Keys Fire and Ambulance District - Amount due to bank on March 30, 1994 with interest at 3.93%, pay- ment to be funded by the first proceeds of taxes levied for the 1993-1994 fiscal year, proceeds of the note to be used for fire equipment $ 610,000 Tropical Key Colony Municipal Services Street TaxingDistrict P P (Road and Bridge) - Amount due to bank on March 30, 1994 with interest at 3.93%, payment to be funded by the proceeds of taxes levied for the 1992-1993 fiscal year, proceeds of the note to be used for roadway improvements 95,000 $ 705,000 C-27 ti I MONROE COUNTY, FLORIDA BOARD OF COUNTY COMMISSIONERS NOTES TO COMBINED FINANCIAL STATEMENTS SEPTEMBER 30, 1993 NOTE 9 - LONG-TERM DEBT The following is a summary of changes in long-term debt for the year ended September 30, 1993: Debt Debt 1992 Issued Retired 1993 General Long-Term Debt Group Revenue Bonds $ 49,850,000 $ 8,415,000 $ 11,215,000 $ 47,050,000 Accrued Compensated Absences 1,052,412 21,131 3,019 1,070,524 Capitalized Lease Obligations 23,895 - 10,937 12,958 Installment Loan 179.006 . :r 49,093 52,873 175,226 Subtotal 51,105,313 8,485,224 11,281,829 48,308,708 Proprietary Funds Revenue Bonds 9,570,000 4,585,000 180,000 13,975,000 Accrued Compensated Absences 128,272 97,926 - 226,198 Special Obligation Notes 435,603 - 191,362 244,241 Due to Other • Governments 1,327,500 - 442,471 885,029 Subtotal 11,461,375 4,682,926 813,833 15,330,468 Total $ 62,566,688 $ 13,168,150 $ 12,095,662 $ 63,639,176 Bonds payable at September 30, 1993 from Proprietary Funds are composed of the following issues: Enterprise Revenue Bonds - $9,570,000 1991 Municipal Service '-! District Refunding Improvement Bonds due in annual install- ments of $285,000 to $735,000 on October 1, 1993 to October 1, 2011; interest at 5.6% to 6.60% $ 9,390,000 Enterprise Revenue Bonds - $4,585,000 1993 Card Sound Road and Bridge Improvement Revenue Bonds due in annual install- ments of $155,000 to $460,000 on November 1, 1993 to November 1, 2007; interest at 2.4% to 5.8% 4,585,000 $13,975,000 C-28 MONROE COUNTY, FLORIDA BOARD OF COUNTY COMMISSIONERS NOTES TO COMBINED FINANCIAL STATEMENTS SEPTEMBER 30, 1993 • NOTE 9 - LONG-TERM DEBT (Continued) Subsequent to year end, it was determined that the cost of the bridge improvements financed by the 1993 Card Sound Road and Bridge Improvement Revenue Bonds had been significantly overestimated. On March 8, 1994 the bonds were refunded with available cash. Accordingly, the refunded bonds have not been included in the following schedule of debt service requirements. Bonds payable at September 30, 1993 from Governmental Funds are composed of the following issues: Revenue Bonds - $42,415,000 1991 Sales Tax Revenue Bonds, Series 1991 due in annual installments of $2,665,000 to $4,595,000 on April 1, 1994 through April 1, 2004; interest at 5.00% to 6.20% $38,740,000 • Revenue Bonds - $1,185,000 1993 Refunding Improvement Revenue Bonds, Series 1993 due in annual installments of $165,000 to $200,000 on July 1, 1994 to July 1, 1999; interest at 3.1% to 4.75% 1,080,000 Revenue Bonds - $7,230,000 1993 Refunding Revenue Bonds, Series 1993 due in installments of $170,000 to $640,000 on December 1, 1993 to December 1, 2008; interest at 2.6% to 5.0% 7,230,.000 $47,050,000 Other long-term liabilities payable at September 30, 1993 from Proprietary Funds are composed of the following: Special Obligation Notes Payable - due in monthly installments of $21,919 on October 29, 1993 to December 29, 1994, interest at 8.56% $ 244,241 Due to Other Governments - Amount payable to Monroe County Comprehensive Plan Land Authority (MCLA) . The debt is collateralized by an interlocal agreement which grants MCLA a conservation easement over the related land. The Board repays $442,500 annually, interest free. $ 885,029 Other long-term liabilities payable at September 30, 1993 from Governmental Funds are composed of the following: Installment notes payable in monthly installments of $6,703 from October 1, 1993 to maturity dates at various times through the fiscal year ended September 30, 1996; the average interest rate is 6.97% $ 175,226 C-29 �_- II MONROE COUNTY, FLORIDA BOARD OF COUNTY COMMISSIONERS NOTES TO COMBINED FINANCIAL STATEMENTS SEPTEMBER 30, 1993 NOTE 9 - LONG-TERM DEBT (Continued) Debt Service Funding Requirements - The total annual debt service funding requirements for all bonds outstanding (net of sinking fund balances) at September 30, 1993, consisting of interest payments of $23,632,686 and principal payments of $56,404,467 are as follows: Revenue Bonds Year Ended Proprietary Funds Governmental September 30 Amount Interest Rate Amount Interest Rate 1994 $ 890,918 5.60% - 6.75% $ 5,694,335 2.60% - 6.20% 1995 889, 117 5.70% - 6.75% 5,685,825 3.30% - 6.20% 1996 891, 162 5.80% - 6.75% 5,682,075 3.60% 6.20% 1997 891,732 5.90% - 6.75% 5,673,240 4.00% - 6.20% 1998 890,788 6.15% - 6.75% 5,668,290 4.10% - 6.20% 1999-2003 4,472,043 6.75% 27,389,425 4.30% - 6.20% 2004-2008 4,422,975 6.75% 8,092,695 5.00% - 6.20% 2009-2011 2,352,762 6.75% - Total $ 15,701,497 $ 63,885,885 Notes Payable Year Ended Proprietary Funds Governmental September 30 , Amount Interest Rate Amount Interest Rate 1994 $ 206,728 8.56% $ 80,440 6.06% - 11.8% 1995 51,682 8.56% 80,440 6.06% - 11.8% 1996 - 30,481 6.06% - 7.3% Total $ 258,410 $ 191,361 Year Ended September 30 Total. 1994 $ 6,872,421 1995 6,707,064 1996 6,603,718 1997 6,564,972 1998 6,559,078 1999-2003 31,861,468 2004-2008 12,515,670 2009-2011 2,352,762 $ 80,037,153 C-30 I MONROE COUNTY, FLORIDA BOARD OF COUNTY COMMISSIONERS NOTES TO COMBINED FINANCIAL STATEMENTS SEPTEMBER 30, 1993 NOTE 9 - LONG-TERM DEBT (Continued) The amount available in the Debt Service Funds to service the 1991, 1993/83 and 1993/88 revenue bonds is $6,351,930. Restrictive Covenants and Collateral Requirements - The 1993/83 Refunding Improvement Revenue Bonds are payable from and collateralized by a lien on and pledge of the racetrack funds received by Monroe County from the State of Florida. The 1993/88 Refunding Improvement Revenue Bonds are payable from and collateralized by a first lien upon and pledge of the Guaranteed Entitlement portion of the Revenue Sharing Trust Fund for Counties and the Second Guaranteed Entitlement for Counties paid by the State of Florida. The 1991 Municipal Service District Refunding Improvement bonds are payable solely from and collateralized by a prior lien upon and pledge of (i) charges for service levied annually against residential property within the Monroe County Municipal Service District (the "District") , Monroe County, Florida for the availability and furnishing of certain solid waste disposal services, (ii) payments received from franchisee solid waste collectors with respect to commercial property within the District, (iii) all other non ad valorem funds received by the District with respect to furnishing services of the solid waste facilities to the residents of the District excluding any state or federal funds received from time to time by the District and (iv) certain investment income received by the District. Under the terms of the enterprise revenue bonds issue, the Municipal Service District is required, among other things, to establish rates and to collect fees and charges which will be sufficient at all times to pay 110% of the Maximum Debt Service Requirement on the Series 1991 Bonds and on all outstanding Parity Bonds, plus 100% of all reserve or other payments including the cost of Operation and Maintenance and deposits for Renewal and Replacements of the Facilities. The Municipal Service District was in compliance with those covenants for the year ended September 30, 1993. The Bonds and the interest payable thereon will not constitute a general obligation of the District, Monroe County or the State of Florida, or a pledge of the faith and credit of the District, Monroe County, the State of Florida or any political subdivision thereof. Neither the Bonds, nor any interest or premium thereon, shall be payable from the ad valorem tax revenues of the District, Monroe County, or the State of Florida. The 1991 Sales Tax Revenue Bonds are payable from and collateralized by a lien and pledge of the portion of the proceeds of the one cent local government infrastructure sales surtax on deposit in the trust fund established for the County in the Florida State Treasury, allocated for and distributed monthly to the Board. C-31 MONROE COUNTY, FLORIDA BOARD OF COUNTY COMMISSIONERS NOTES TO COMBINED FINANCIAL STATEMENTS SEPTEMBER 30, 1993 NOTE 9- LONG-TERM DEBT (Continued) The 1989 Special Obligation Notes are payable from and collateralized by (i) charges for service levied against designated property within Monroe County benefitted by the County's solid waste disposal system pursuant to Ordinance No. 033-1989 (i.i) any payments received from franchisee solid waste collectors with respect to commercial property within Monroe County (iii) all other non ad valorem funds received by the issuer with respect to the furnishing of solid waste disposal services to residents of Monroe County, excluding any state or federal funds received from time to time by the Board and (iv) investment earnings. The pledge of the aforementioned revenues are junior and inferior in all respects to the lien of the 1991 Municipal Service District Refunding Improvement Revenue Bonds on such revenues. Advance Refundings of General Revenue Bonds 1993 Refunding Improvement Revenue Bonds - On January 1, 1993, the Board issued $1,185,000 in General Obligation Bonds with an average interest rate of 3.95 percent to advance refund $1,890,000 of outstanding 1983 Series bonds with an average interest rate of 8.80 percent. The net proceeds of 1 .1 million (after payment of $134,000 in underwriting fees, insurance and other issuance cost) plus an additional $950,000 of 1983 Series sinking and reserve fund monies were used to purchase U.S. government securities. Those securities were deposited in an irrevocable trust with an escrow agent to provide for all future debt service payments on the 1983 Series bonds. As a result, the 1983 Series bonds are considered to be defeased and the liability for those bonds has been removed from the general long-term debt account group. The Board advance refunded the 1983 bonds to reduce its total debt service payments over the next eighteen years by almost 2.6 million and to obtain an economic gain (the difference between the present values of the debt service payments on the old and new debt) of 1.4 million. 1988A and 1988E Improvement Revenue Bonds - On May 1, 1993, the Board issued $7,230,000 in General Obligation Bonds with an average interest rate of 4.47 percent to advance refund $6,680,000 of outstanding 1988A and 1988E Series Bonds with an average interest rate of 7.07 percent. The net proceeds of 7.0 million (after payment of $173,000 in underwriting fees, insurance and other issuance costs) plus an additional $117,500 of 1988A and 1988E sinking fund monies were used to purchase U.S. government securities. Those securities were deposited in an irrevocable trust with an escrow agent to provide for all future debt service payments on the 1988A and 1988E Series bonds. As a result, the 1988A and 1988E Series bonds are considered to be defeased and the liability for those bonds has been removed from the general long-term debt group. C-32 MONROE COUNTY, FLORIDA BOARD OF COUNTY COMMISSIONERS NOTES TO COMBINED FINANCIAL STATEMENTS SEPTEMBER 30, 1993 NOTE 9- LONG-TERM DEBT (Continued) The Board advance refunded the 1988A and 1988B bonds to reduce its total debt service payments over the next fifteen years by $468,000 and to obtain an economic gain (the difference between the present values of the debt service payments on the old and new debt) of $451,000. NOTE 10 - DEFEASANCE OF DEBT The following schedule reflects the outstanding principal on refunded bonds, by issue, as of September 30, 1993: $8,000,000 Municipal Service District Improvement Revenue Bonds, Series 1980; defeased on December 6, 1985 using proceeds from the $9,211,774 Municipal Service District Refunding Improvement Bonds, Series 1985 $ 7, 190,000 -- I $9,211,774 Municipal Service District Refunding Improve- ment Bonds, Series 1985; defeased on April 1, 1991 using proceeds from the Municipal Service District Refunding Improvement Bonds, Series 1991 6,811,774 Total Municipal Service District Bonds $ 14,001,774 $2, 155,000 Refunding Improvement Revenue Bonds, Series - 1983; defeased on January 1, 1993 using proceeds from the Refunding Improvement Revenue Bonds, Series 1993/83 $ 1,845,000 $5,000,000 Improvement Revenue Bonds, Series 1988; defeased on May 1, 1993 using proceeds from the Refunding Revenue Bonds, Series 1993/88 5,000,000 $2,265,000 Improvement Revenue Bonds, Series 1988; defeased on May 1, 1993 using proceeds from the " Refunding Revenue Bonds, Series 1993/88 1,460,000 Total General Revenue Bonds $ 8,305,000 NOTE 11 - LEASE OBLIGATIONS Capitalized lease obligations consist of equipment lease purchases accounted for in the General Long-Term Debt Account Group and General Fixed Assets Account Group. The future minimum payments under capitalized leases consist of the following at September 30, 1993: C-33 II MONROE COUNTY, FLORIDA BOARD OF COUNTY COMMISSIONERS NOTES TO COMBINED FINANCIAL STATEMENTS LI SEPTEMBER 30, 1993 NOTE 11 - LEASE OBLIGATIONS (Continued) General Long- Term Debt Fiscal year ending September 30: 1994 $ 11,105 1995 2,376 1996 2,376 1997 594 Total minimum payments 16,451 Amounts representing interest,; , 3,493 Present value of net minimum lease payments $ 12,958 Leased equipment which has been capitalized as of September 30, 1993 is as follows: General Fixed Assets - General Government $ 39,892 Rental expense under operating leases for the current year amounted to $565,998. NOTE 12 - CONTRIBUTED CAPITAL Contributed capital consists of the following at September 30, 1993: 1992 Additions 1993 Enterprise Funds - Contributions from Other Funds: Municipal Service District $ 2,805,649 $ - $ 2,805,649 Card Sound Bridge 2,761 5,050,000 5,052,761 Marathon Airport - 1,741,201 1,741,201 Key West Airport - 1,169,137 1,169,137 $ 2,808,410 $ 7,960,338 $ 10,768,748 C-34 I _) MONROE COUNTY, FLORIDA BOARD OF COUNTY COMMISSIONERS NOTES TO COMBINED FINANCIAL STATEMENTS SEPTEMBER 30, 1993 NOTE 13 - FUND DEFICIT Enterprise Funds - Municipal Service District - The accumulated deficit of $223,854 represents the accumulated operating losses since the District's inception. It is attributable to depreciation expense recorded on contributed assets, additional funding of restricted assets, and the estimated cost of landfill closure. The deficit will be eliminated by continuing to collect charges and fees as increased in the prior year. NOTE 14 - SEGMENTS OF ENTERPRISE ACTIVITIES Municipal Service District operating revenues are generated primarily by billings for mandatory garbage collection. Card Sound Bridge operating revenues are generated through tolls for the use of the Bridge. During 1993, separate funds were created for the Key West and Marathon airports. Revenues in these funds are generated by rents and user fees. The key financial data for the year ended September 30, 1993 for the above services are as follows: Municipal Card Service Sound Marathon Key West District Bridge Airport Airport Total Operating Revenues $ 14,746,978 $ 1,474,930 $ 359,086 $ 1,404,104 $ 17,985,098 Operating Expenses 13,640,389 839,102 289,040 1,296,836 16,065,367 Depreciation 916,076 88,956 10,503 38,680 1,054,215 Total Operating Expenses 14,556,465 928,058 299,543 1,335,516 17,119,582 Operating Income 190,513 546,872 59,543 68,588 865,516 Operating Grants 812,567 227,110 790,747 470,137 2,300,561 - Interest Income 535,181 517,946 6,624 9,664 1,069,415 Interest Expense and Other - Debt Service Costs (638,908) (149,491) - - (788,399) Loss on Disposition of Assets (6,586) (2,126) - - (8,712) Operating Transfers In 2,727,395 380,969 218,653 134,208 3,461,225 Operating Transfers Out (1,632,112) (401,874) (14,338) (26,793) (2,075,117) Net Income 1,988,050 1,119,406 1,061,229 655,804 4,824,489 Fund Equity, 1992 4,568,968 3,827,464 - - 8,396,432 Contributed Capital - - 5,050,000 1,741,201 1,169,137 7,960,338 r- Fund Equity, 1993 $ 6,557,018 $ 9,996,870 $ 2,802,430 $ 1,824,941 $ 21,181,259 Assets $ 22,883,203 $ 14,830,596 $ 3,582,868 $ 2,109,252 $ 43,405,919 Long-Term Debt $ 10,156,633 $ 4,441,519 $ 9,474 $ 59,786 $ 14,667,412 Acquisition of Property $ 948,142 $ - $ 925,924 $ 388,991 $ 2,263,057 Net Increase (Decrease) in Cash Flows $ (3,157,746) $ (587,898) $ 413,396 $ 745,279 $ (2,586,969) C-35 I ' MONROE COUNTY, FLORIDA BOARD OF COUNTY COMMISSIONERS NOTES TO COMBINED FINANCIAL STATEMENTS SEPTEMBER 30, 1993 NOTE 15 - BUDGETARY - GAAP REPORTING RECONCILIATION The accompanying Combined Statement of Revenues, Expenditures and Changes in Fund Balances - Budget and Actual - General , Special Revenue, Debt Service,. Capital Project and Expendable Trust Funds for the year ended September 30, 1993 presents comparisons of the legally adopted budget with actual data on a budgetary basis. Because certain accounting principles applied for purposes of developing data on a budgetary basis differ from those used to present financial statements in conformity with GAAP, a reconciliation of resultant basis, timing and perspective differences in the Excess of Revenues and Other Sources over Expenditures and Other Uses for the year ended September 30, 1993 is presented as follows: Special Debt Capital Expendable General Revenue Service Projects Trust Excess of revenues and other sources over (under) expenditures and other uses - budgetary basis $ 3,141,310 $ 4,054,312 $(1,006,079) $(14,818,121) $ 166,160 Adjustments: To adjust revenues for proceeds of tax anticipation note - (1,005,000) - - - To adjust expenditures for repayment of tax anticipation note - 300,000 - - - To record excess of revenues over (under) expenditures for unbudgeted funds: Board, Impact Fees, Fire and Emergency Medical Services - 34,583 - - - 1 Total Adjustments - (670,417) - - - Excess of revenues and other sources over (under) expenditures and other uses - GAAP basis $ 3,141,310 $ 3,383,895 $(1,006,079) $(14,818,121) $ 166,160 NOTE 16 - RETIREMENT PLAN Substantially all full-time Board employees are participants in the Florida Retirement System, "The System", a multiple-employer, cost-sharing public retirement system. The System, which is controlled by the State Legislature and administered by the State of Florida, Department of Administration, Division of Retirement, covers approximately 546,000 full-time employees of various governmental units within the State of Florida. The System provides for vesting of benefits after 10 years of creditable service. Normal retirement benefits are available to employees who retire at or after age 62 with 10 or more years of service. Early retirement is available after 10 years of service with a 5% reduction in benefits for each year prior to the normal retirement age. Retirement benefits are based on age, average compensation and years-of-service credit where average compensation is computed as the average of an individual 's five highest years of earnings. C-36 MONROE COUNTY, FLORIDA BOARD OF COUNTY COMMISSIONERS NOTES TO COMBINED FINANCIAL STATEMENTS SEPTEMBER 30, 1993 NOTE 16 - RETIREMENT PLAN (Continued) The Board has no responsibility to the System other than to make the periodic payments required by state statutes. Ten-year historical trend information showing the System's progress in accumulating sufficient assets to pay benefits when due is presented in the System's June 30, 1993 Comprehensive Annual Financial Report. The amount reported below as "pension benefit obligation" is a standardized disclosure measure of the present value of pension benefits, adjusted for the effects of projected salary increases estimated to be payable in the future as a result of employee service to date. The measure is the actuarial present value of credited projected benefits and is intended to assist users in assessing the plan's funding status on a going-concern basis, assess progress made in accumulating sufficient assets to pay benefits when due, and make comparisons among government pension plans and employers. The System does not conduct separate measurements of assets and pension benefit obligations for individual employers. The pension benefits obligation at June 30, 1993 for the System as a whole, determined through an actuarial valuation performed as of that date, was $39.7 billion. The System's net assets available for benefits on that date (valued at market) were $31 .7 billion, resulting in an unfunded pension benefit obligation of $8.0 billion. Participating employer contributions are based upon state-wide rates established by the State of Florida. These rates are applied to employee salaries as follows: regular employees, 17.27%, special risk employees, 27.14%, and elected officials, 25.84%. There are no employee contributions to the plan. The Board's contributions of approximately $2,840,000 made during the year ended September 30, 1993 were made in accordance with contribution requirements determined by the actuarial valuation of the System as of June 30, 1993. These contributions represented approximately . 11% of total contributions required of all participating employers during the fiscal year of the System ended June 30, 1993. Total payroll for Board employees during the fiscal year ended September 30, 1993 was approximately $16,428,000, with the portion attributed to employees covered by the System being $15,994,000. The contribution to the System for the year was approximately 17.8% of total covered payroll . There were no changes in actuarial assumptions, benefit provisions, actuarial funding methods or any other significant factors that affected the Board's contribution during the fiscal year ended September 30, 1993. Effective January 1, 1994 contribution rates were increased to cover future normal costs and to amortize the unfunded liability determined as of June 30, 1993. C-37 MONROE COUNTY, FLORIDA BOARD OF COUNTY COMMISSIONERS NOTES TO COMBINED FINANCIAL STATEMENTS SEPTEMBER 30, 1993 • NOTE 17 - INTERFUND TRANSFERS Operating Transfers during the year ended September 30, 1993 consisted of the following: Operating Operating Fund Transfers In Transfers Out General Fund $ 1,644,048 $ 1,066,163 Special Revenue Funds: Fine and Forfeiture - 98,863 Road and Bridge 4,151 90,504 Fire and Ambulance District 1 - 283,912 Fire and Ambulance District 5 - 87,379 Fire and Ambulance District 6 _:.*p; - 83,929 Translator System - 12,662 Planning, Building and Zoning 236,190 127,642 Parks and Recreation - 26,065 Upper Keys Healthcare - 2.350 240.341. 813,306 Debt Service: 1991 Sales Tax Revenue Bonds 4,881,179 - Capital Project: One Cent Infrastructure Surtax - 6,349,324 Expendable Trust: Court Facility Fees 85,207 - Enterprise Fund: Municipal Service District 2,727,395 1,632,112 Card Sound Bridge 380,969 401,874 Marathon Airport 218,653 14,338 Key West Airport 134,208 26,793 3,461,225 2,075,117 Internal Service Fund: Worker's Compensation - 5,146 Group Insurance - 3,972 Risk Management 5,000 3,972 5,000 13,090 I � $ 10,317,000 $ 10,317,000 Residual Equity Transfers during the year ended September 30, 1993 consisted of the following: it C-38 MONROE COUNTY, FLORIDA BOARD OF COUNTY COMMISSIONERS NOTES TO COMBINED FINANCIAL STATEMENTS SEPTEMBER 30, 1993 NOTE 17 - INTERFUND TRANSFERS (Continued) Equity Equity Fund Transfers In Transfers Out General Fund $ - $ 800,298 Special Revenue Funds: Impact Fees, Roadways - 5,050,000 911 Enhancement Fees 18,547 - 18,547 5,050,000 Enterprise Funds: Card Sound Bridge 5,050,000 - Marathon Airport 325,601 - Key West Airport 456, 150 - 5,831,751 - $ 5,850,298 $ 5,850,298 NOTE 18 - DEFERRED COMPENSATION PLAN The Board offers its employees a deferred compensation plan created in accordance with Internal Revenue Code Section 457. The plan, available to all employees, permits them to defer a portion of their salary until future years. The deferred compensation is not available to employees until termination, retirement, death, or unforeseeable emergency. All amounts of compensation deferred under the plan, all property and rights purchased with those amounts, and all income attributable to those amounts, property, or rights are (until paid or made available to the employee or other beneficiary) solely the property and rights of the Board (without being restricted to the provisions of benefits under the plan) , subject only to the claims of the Board's general creditors. Participants' rights under the plan are equal to those of general creditors of the Board in an amount equal to the fair market value of the deferred account for each participant. The Board has no liability for losses under the plan but does have the duty of due care that would be required of an ordinary prudent investor. The Board believes that it is unlikely that it will use the assets to satisfy the claims of general creditors in the future. C-39 r— MONROE COUNTY, FLORIDA BOARD OF COUNTY COMMISSIONERS NOTES TO COMBINED FINANCIAL STATEMENTS SEPTEMBER 30, 1993 NOTE 19 - LITIGATION The Board is a defendant in various lawsuits and is involved in other disputes wherein substantial amounts are claimed. In the opinion of the Board, these suits and claims should not result in judgements or settlements which, in aggregate, would have • a material adverse effect on the Board's financial condition. NOTE 20 - COMMITMENTS 0 MITMENTS AND CONTINGENCIES Self Insurance Programs - The Board is self-insured for losses in the areas of liability and workers' compensation. Claims are paid from the Group Insurance, Worker's Compensation, and Risk Management Internal Service Funds which are funded by contributions from other funds and, in the case of Group Insurance, employees. The contributions are determined by projected losses based on historical claims experience. Estimated liabilities for claims incurred but not reported are accrued based on projections estimated by Board staff from historical data. As of September 30, 1993, there were no material long-term liabilities for claims and judgements. Grant Programs - The Board participates in a number of federally assisted grant programs. These programs are subject to financial and compliance audits by the grantors or their representatives. As of February 28, 1994 there were no material questioned or disallowed costs as a result of grant audits in process or completed. Arbitrage Rebate - In accordance with the Tax Reform Act of 1986, any interest earnings on borrowed construction funds in excess of the interest costs are required to be rebated to the federal government. The Board has estimated that there will be no significant liability for arbitrage rebate. Impact Fee Refunds - Unexpended or unencumbered funds arising from the collection 1 of impact fees may be refunded within one year following the end of the sixth year from the date on which the impact fee was paid or within three months of the noncommencement of construction. Taxing District Refund - By resolution adopted June 22, 1992, the Board created a new taxing district to fund the cost of new medical equipment and facilities at Mariner's Hospital . The hospital subsequently entered into an agreement with another organization which will provide the equipment and facilities contemplated in the 1992 resolution. Accordingly, the Board approved the dissolution of the district on September 29, 1993 and will refund all amounts collected to the 1 1 taxpayers. C-40 I II MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE - BUDGET AND ACTUAL GENERAL FUND FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1993 Variance I Favorable Budget Actual (Unfavorable) Revenues: Taxes $ 13,853,324 $ 14,234,040 $ 380,716 Licenses and Permits 220,000 239,229 19,229 Intergovernmental 11,349,401 11,301,868 (47,533) Charges for Services 2,410,070 2,363,925 (46,145) Fines and Forfeitures 17,600 18,966 1,366 Interest 392,800 355,860 (36,940) Miscellaneous 353,166 464,543 111,377 Total Revenues 28,596,361 28,978,431 382,070 _ Expenditures: Current: General Government: Board of County Commissioners 1,237,648 986,540 251,108 Insurances-Clerk Circuit Court 274,011 274,011 -- Insurances-Clerk to the Board 105,213 105,213 -- 1 Insurances-Microfilm 19,663 19,663 -- Clerk to the Board 665,551 654,847 10,704 Clerk of the Circuit Court 1,096,559 1,058,230 38,329 Public Records Trust Fund 275,935 89,298 186,637 Clerk of the Circuit Court-Microfilm 161,070 140,891 20,179 Clerk of the County Court 735,105 699,297 35,808 Clerk - Data Processing 348,946 334,535 14,411 Clerk - Electronic Recording 100,065 100,050 15 Clerk - Domestic Relations 51,761 51,168 593 Criminal Systems Capital Purchase 140,536 99,232 41,304 1 1 Internal Audit 88,109 71,298 16,811 TDC Audit Function 107,283 93,343 13,940 County Attorney 748,856 569,292 179,564 Property Appraiser 1,795,457 1,684,402 111,055 Tax Collector 2,455,742 2,271,064 184,678 Circuit Court 367,472 308,853 58,619 Guardian Ad Litem 101,242 77,185 24,057 County Court 71,959 66,735 5,224 L Pretrial Services 335,603 314,530 21,073 State Attorney 130,188 74,359 55,829 Public Defender 166,425 142,584 23,841 Guardianship of Monroe County 45,308 44,910 398 Guardianship Evaluation 25,000 21,838 3,162 - Supervisor of Elections 449,354 448,527 827 Elections 114,390 114,369 21 County Administrator 251,644 219,683 31,961 Information Systems 1,189,835 1,101,484 88,351 ' , Office of Management & Budget 196,594 196,412 182 L I Management Services 102,664 100,380 2,284 Purchasing 141,986 136,883 5,103 j , D-1 (Continued) MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS ' SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE - BUDGET AND ACTUAL (- GENERAL FUND - CONTINUED FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1993 Variance Favorable Budget Actual (Unfavorable) Public Information Office 32,099 26,531 5,568 EDA Grant 125,000 17,667 107,333 Personnel\Safety 225,721 218,226 7,495 Public Works Management 123,486 121,678 1,808 _ Public Works Garage 641,326 620,184 21,142 Public Works Facilities Maintenance 2,937,995 2,899,111 38,884 Advertising 5,000 4,659 341 Public Safety Management 130,277 127,750 2,527 Community Services Management 100,982 100,011 971 Pilot Residential Work Release Program 8,321 8,321 -- Anti Drug Abuse Pretrial 67,472 61,459 6,013 Anti Drug Program Administration 12,000 9,968 2,032 Anti Drug Life Center 30,401 24,568 5,833 Salary Adjustment 95,822 -- 95,822 Salary Adjustment 9,575 -- 9,575 Total General Government 18,642,651 16,911,239 1,731,412 Public Safety: Medical Examiner 321,275 321,275 -- Emergency Management 221,429 201,155 20,274 Radiological Emergency Preparedness Grant 116,652 88,163 28,489 Emergency Medical Services Coordinator 113,318 107,846 5,472 Emergency Medical Services Award Grant 277,446 206,670 70,776 Communications Project 137,232 136,292 940 Emergency Transport Vehicle Project 75,256 75,256 -- 1 Continuing Professional Education Grant 4,158 3,080 1,078 Communications 29,900 25,677 4,223 Medical/Rescue Equipment Project 167,760 -- 167,760 Emergency Medical Communications 29,598 26,290 3,308 Emergency Medical Air Transportation 50,000 26,548 23,452 Communications 294,574 268,825 25,749 Hurricane Andrew 595,046 571,305 23,741 Red Cross Lower Keys 10,000 10,000 • -- Red Cross Upper Keys 10,000 8,752 1,248 - Total Public Safety 2,453,644 2,077,134 376,510 Physical Environment: DNR Derelict Vessel 26,900 26,900 -- DNR Shrimp Boat 21,670 21,670 -- DNR Eyelet Bolts 15,660 15,660 -- DNR City of Key West 132,800 53,100 79,700 DNR Derelict Vessel 56,900 56,900 -- DNR Kemp Channel #11 2,870 2,870 -- D-2 (Continued) MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE - BUDGET AND ACTUAL GENERAL FUND - CONTINUED FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1993 , I Variance Favorable Budget Actual (Unfavorable) DNR Derelict Vessel 091132 6,500 6,500 -- DNR Derelict Vessel 091118 1,400 1,400 -- DNR Key Colony Beach #3 2,767 2,767 -- DNR Derelict Vessel 091314 2,600 2,600 -- DNR Derelict Vessel 091246 3,000 3,000 -- DNR Derelict Vessel 091184 580 580 -- DNR Derelict Vessel Removal Phase II 550,000 -- 550,000 DNR Cow Key #16 2,417 2,417 -- DNR Cudjoe Key#16 2,590 2,590 -- DNR Tavernier Creek 1,500 1,500 -- DNR Derelict Vessel 091321 1,000 1,000 -- DNR Derelict Vessel 091340 4,200 4,200 -- DNR Derelict Vessel 091389 1,867 1,867 -- DNR Derelict Vessel 091381 13,500 13,500 -- Wildliife Pond Aeration 566 478 88 Extension Service 125,068 123,145 1,923 Total Physical Environment 976,355 344,644 631,711 Transportation: County Engineer 67,422 50,848 16,574 Highway Beautification 25,000 22,377 2,623 Marathon Airport 3,756 3,756 -- Total Transportation 96,178 76,981 19,197 Economic Environment: Housing Authority\HUD 284,936 17,058 267,878 Veteran's Affairs 289,382 286,544 2,838 SFETC - JTPA Liaison 92,455 38,688 53,767 SFETC - Title IIA 114 114 -- SFETC Intake 115,075 72,714 42,361 Summer Youth Employment&Training 72,178 24,168 48,010 SFETC-Title IIC 32,229 6,802 25,427 Total Economic Environment 886,369 446,088 440,281 Human Services: HRS Substance Abuse Grant 392,250 70,844 321,406 HRS Homeless Mentally III 167,140 42,411 124,729 Public Works Animal Shelter 570,931 536,105 34,826 i Baker Act Services 319,149 319,149 -- Mental Health 422,219. 422,219 -- Monroe County Association for Retarded Citizens 25,000 25,000 -- Baker Act Transportation 76,086 74,678 1,408 Grace Jones Daycare Center 3,796 3,792 4 i ` D-3 (Continued) II� MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE - BUDGET AND ACTUAL GENERAL FUND - CONTINUED FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1993 Variance Favorable Budget Actual (Unfavorable) Welfare Administration 586,245 569,003 17,242 Welfare Services 814,500 774,059 40,441 Health Care Responsibility Act 53,632 8,121 45,511 Bayshore Manor 318,387 306,857 11,530 Senior Community Service Project-I 359,240 213,802 145,438 Senior Community Service Project-II 36,000 27,369 8,631 Transportation Title III-B 271,596 200,862 70,734 Nutrition C-I 248,699 188,803 59,896 Summer Children Food Service Program 13,452 13,450 2 Nutrition C-II 227,218 173,203 54,015 Hurricane Meals C-II 6,661 6,661 -- CCE - In Home Services 1,110,590 624,631 485,959 f CCDA - Homemakers 235,349 140,610 94,739 1 Homemaker III-D 27,318 20,860 6,458 Referral3-B Information 26,433 18,615 7,818 Community Care for the Elderly 41,466 15,346 26,120 ADIP 42,446 15,484 26,962 SCSP 55,601 12,579 43,022 Lower Keys AARP 1,500 1,431 69 Middle Keys AARP 1,500 1,317 183 Upper Keys AARP 1,500 1,494 6 Big Pine Key AARP 1,500 1,432 68 Older Americans Volunteer Program 4,000 3,624 376 Legal Aid 14,250 14,229 21 Help Line 12,000 12,000 -- Domestic Abuse Shelter 20,000 20,000 -- Hospice of the Florida Keys 50,000 50,000 -- Aids Help, Inc. 35,000 35,000 -- Big Brothers\Big Sisters 10,000 9,998 2 Handicapped Job Placement 25,000 25,000 -- Florida Keys Youth Club 30,000 30,000 -- Florida Keys Children Shelter 21,000 20,953 47 Wesley House 12,000 12,000 -- Upper Keys Youth Club 3,000 1,137 1,863 Heart of the Keys Recreation 14,000 14,000 -- r Big Pine Athletic Association 14,000 13,904 96 Total Human Services 6,721,654 5,092,032 1,629,622 Culture and Recreation: Fine Arts Council 93,000 93,000 -- Higgs Beach 100,541 98,444 2,097 Summer School Recreation Program 42,750 41,375 1,375 Historic Fla. Keys Preservation Board 8,550 8,550 -- Monroe County Museums 33,040 30,720 2,320 Lower Matecumbe Beach 85,192 12,530 72,662 D-4 (Continued) MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS U OEP CHANGESSCHED IN LE FUNDF BALANC REVNUES E-EX BUDGETENDITURES AND ACTANDUAL GENERAL FUND - CONTINUED FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1993 Variance Favorable Budget Actual (Unfavorable) Library Admin Support 324,337 285,840 38,497 Library Key West 382,979 375,867 7,112 Library Bookmobile 34,716 33,551 1,165 Library Marathon 156,977 148,411 8,566 Library Islamorada 135,066 130,299 4,767 Library Key Largo 158,673 151,915 6,758 Library Donations 103,984 40,020 63,964 Florida Local Records Grant 4,105 574 3,531 Total Cultural and Recreation 1,663,910 1,451,096 212,814 Debt Service: Principal Retirement 65,442 57,194 8,248 Interest and Fiscal Charges 15,308 13,581 1,727 Total Debt Service 80,750 70,775 9,975 Total Expenditures 31,521,511 26,469,989 5,051,522 Excess of Revenues Over/ (Under) Expenditures (2,925,150) 2,508,442 5,433,592 i Other Financing Sources/(Uses): Reserve for Contingencies (2,425,958) -- 2,425,958 Transfers from Other Funds 1,644,897 1,644,048 (849) , Transfers to Other Funds (1,067,012) (1,066,163) 849 Capital Lease Acquisition 54,983 54,983 -- Total Other Financing Sources/(Uses) (1,793,090) 632,868 2,425,958 Excess of Revenues and Other Sources Over/(Under) Expenditures and Other Uses - Budgetary Basis (4,718,240) 3,141,310 7,859,550 Fund Balance, October 1, 1992 9,520,948 9,520,948 -- Equity Transfers -- (800,298) (800,298) Fund Balance, September 30, 1993 $ 4,802,708 $ 11,861,960 $ 7,059,252 d , jl , D-5 Li THIS PAGE INTENTIONALLY LEFT BLANK MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS COMBINING BALANCE SHEET ALL SPECIAL REVENUE FUNDSSEPTEMBER 30, 1993 Community Development Fine Road Block & & Law Grant Forfeiture Bridge Library ASSETS Assets: Cash and Cash Equivalents $ 154,176 $ 2,540,101 $ 7,362,248 $ 19,199 Investments at Cost or Amortized Cost -- 2,981,052 2,186,105 -- Accounts Receivable: Other -- 10 53 -- Allowance for Other Uncollectible -- -- -- -- Mortgage Note Receivable 428,379 -- -- -- Allowance for Mortgage Receivable (248,153) -- -- -- Due from Other Funds • -- 24 2,347 -- - Due from Other Governmental Units -- 1,091,466 701,245 1,575 Interest Receivable -- 37,212 27,289 -- Total Assets $ 334,402 $ 6,649,865 $ 10,279,287 $ 20,774 _I LIABILITIES AND FUND EQUITY - Liabilities: Accounts Payable $ 11,565 $ 61,439 $ 349,261 $ 543 Tax Anticipation Note -- -- 95,000 -- Accrued Wages and Benefits Payable -- 4,002 51,439 -- Due to Other Funds -- 132,751 80,751 9 Due to Other Governmental Units -- 68,856 923 -- Deposits in Escrow -- -- 350 -- Deferred Revenues -- -- -- -- Other Current Liabilities -- 1,496 -- -- Total Liabilities 11,565 268,544 577,724 552 Fund Equity: Fund Balances: Reserved for Encumbrances -- -- 6,500 -- Reserved for Mortgage Loans 180,226 -- -- -- Unreserved 142,611 6,381,321 9,695,063 20,222 Total Fund Equity 322,837 6,381,321 9,701,563 20,222 Total Liabilities and Fund Equity $ 334,402 $ 6,649,865 $ 10,279,287 $ 20,774 ItJ E-1 (Continued) MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS COMBINING BALANCE SHEET ALL SPECIAL REVENUE FUNDS - CONTINUED SEPTEMBER 30, 1993I Tourist Tourist Tourist Tourist Development, Development, Development, Development, District District District District #One #Two #Three #Four 2 Cent 2 Cent 2 Cent 2 Cent ASSETS Assets: Cash and Cash Equivalents $ 383,318 $ 125,223 $ 95,687 $ 84,778 Investments at Cost or Amortized Cost -- -- _- -- Accounts Receivable: Other 2,828 262 576 681 Allowance for Other Uncollectible -- -- -- -- Mortgage Note Receivable -- -- -- -- Allowance for Mortgage Receivable -- -- -- -- Due from Other Funds 74,721 583 1,313 2,407 Due from Other Governmental Units 2,226 21 15 -- Interest.Receivable -- -- -- Total Assets $ 463,093 $ 126,089 $ 97,591 $ 87,866 LIABILITIES AND FUND EQUITY Liabilities: Accounts Payable $ 108,485 $ 9,940 $ 20,269 $ 23,932 j Tax Anticipation Note -- -- -- -- Accrued Wages and Benefits Payable -- -- -- -- - Due to Other Funds 42,141 5,486 15,872 1,414 Due to Other Governmental Units -- -- -- -- Deposits in Escrow -- -- -- -- Deferred Revenues -- -- -- -- Other Current Liabilities -- -- -- -- Total Liabilities 150,626 15,426 36,141 25,346 Fund Equity: Fund Balances: Reserved for Encumbrances -- -- -- -- Reserved for Mortgage Loans -- -- -- -- Unreserved 312,467 110,663 61,450 62,520 Total Fund Equity 312,467 110,663 61,450 62,520 Total Liabilities and Fund Equity $ 463,093 $ 126,089 $ 97,591 $ 87,866 E-2 1 , Tourist Tourist Development, Tourist Tourist Tourist nst Tourist Development, Administrative Development, Development, Development, Development, District and District District District District #Five Promotional #0ne #Two #Three #Four 2 Cent 2 Cent 3 Cent 3 Cent 3 Cent 3 Cent $ 163,482 $ 786,454 $ 1,114,707 $ 163,938 $ 150,934 $ 112,548 -- -- 496,842 -- -- -- 890 -- 600 -- 2,808 5,494 1,875 20,958 9,430 2,057 3,642 2,043 31 4,751 3,420 32 23 -- -- -- 6,202 -- -- -- $ 166,278 $ 812,163 $ 1,631,201 $ 166,027 $ 157,407 $ 120,085 $ 32,369 $ 66,512 $ 256,647 $ 3,653 $ 37,516 $ 49,919 -- 912 . -- -- -- -- 6,139 7,811 4,098 89 267 34 38,508 75,235 -- --260,745 3,742 37,783 49,953 127,770 736,928 1,370,456 162,285 119,624 70,132 127,770 736,928 1,370,456 162,285 119,624 70,132 $ 166,278 $ 812,163 $ 1,631,201 $ 166,027 $ 157,407 $ 120,085 E-3 (Continued) MONROE COUNTY, FLORIDA-BOARD OF COUN TY COMMISSIONERS COMBININ G BALANCE SHEET ALL SPECIAL REVENUE FUNDS - CONTINUED SEPTEMBER 30, 1993 Tourist Fire And Development, Ambulance Fire And Fire And District District #1 ' Ambulance Ambulance #Five Lower and District #5 District #6 3 Cent Middle Keys Tavemier Key Largo ASSETS Assets: Cash and Cash Equivalents $ 322,622 $ 747,104 $ 247,861 $ 277,024 Investments at Cost or Amortized Cost -- 99,368 -- -- Accounts Receivable: Other 9,676 1,465,336 449 -- Allowance for Other Uncollectible -- (1,247,723) -- -- Mortgage Note Receivable -- -- -- -- Allowance for Mortgage Receivable -- -- -- -- Due from Other Funds 6,483 -- 5,750 214 Due from Other Governmental Units 47 13,489 7,424 3 Interest,Receivable -- 1,240 -- -- Total Assets $ 338,828 $ 1,078,814 $ 261,484 $ 277,241 - LIABILITIES AND FUND EQUITY Liabilities: Accounts Payable $ 130,117 $ 166,502 $ 39,882 $ 38,228 Tax Anticipation Note -- 610,000 -- -- Accrued Wages and Benefits Payable -- 49,759 996 607 Due to Other Funds 67 86,194 1,420 6,777 Due to Other Governmental Units -- 111 -- 569 Deposits in Escrow -- -- -- -- Deferred Revenues -- 20,000 -- -- Other Current Liabilities -- -- -- -- Total Liabilities 130,184 932,566 42,298 46,181 Fund Equity: Fund Balances: Reserved for Encumbrances -- 4,338 272 -- Reserved for Mortgage Loans -- -- . -- -- Unreserved 208,644 141,910 218,914 231,060 Total Fund Equity 208,644 146,248 219,186 231,060 Total Liabilities and Fund Equity $ 338,828 $ 1,078,814 $ 261,484 $ 277,241 L 1 E-4 l 1 Unincorporated Special Area Service Unincorporated Translator Road District Mariner's District Area Service System Cross Key Special Hospital Planning, District Service Waterway Road District Special Building and Parks and 1 District Estates Venetian Drive Taxing District Zoning Recreation $ 247,945 $ 6,514 $ -- $ 1,722,938 $ 1,146,109 $ 365,163 -- -- -- -- 1,490,526 _ -- -- -- -- 172 -- 3,000 -- -- -- 91,086 --8,496 2,554 -- -- 16,758 142,626 5,961 -- -- -- 18,606 -- $ 253,499 $ 6,514 $ -- $ 1,739,696 $ 2,889,125 $ 379,620 $ 10,495 $ -- $ -- $ -- $ 169,450 $ 4,712 ---- -- -- -- 90,983 9,481 -- -- -- -- 144,156 107,837 -- -- -- -- 38 24,655 -- 1[ -- -- -- -- 12 -- 10,495 -- -- -- 404,639 146,685 2,246 -- -- -- 5,565 -- 240,758 6,514 -- 1,739,696 2,478,921 232,935 243,004 6,514 -- 1,739,696 2,484,486 232,935 $ 253,499 $ 6,514 $ -- $ 1,739,696 2,889,125 379,620 ll E-5 (Continued) r MONROE COUNTY, FLORIDA—BOARD OF COUNTY COMMISSIONERS COMBINING BALANCE SHEET __ ALL SPECIAL REVENUE FUNDS — CONTINUED SEPTEMBER 30, 1993 Impact Fees Impact Fees Parks and Impact Fees Impact Fees Roadways Recreation Libraries Solid Waste ASSETS Assets: Cash and Cash Equivalents $ 2,792,632 $ 494,024 $ 521,607 $ 472,518 Investments at Cost or Amortized.Cost —— —— —— —— Accounts Receivable: Other -- -- -- -- Allowance for Other Uncollectible —— —— —— —— Mortgage Note Receivable —— —— —— —— Allowance for Mortgage Receivable —— —— —— —— Due from Other Funds 276 , —— —— —— Due from Other Governmental Units —— —— 3,686 —— - Interest Receivable —— —— —— —— Total Assets $ 2,792,908 $ 494,024 $ - 525,293 $ 472,518 LIABILITIES AND FUND EQUITY Liabilities: Accounts Payable $ 17,849 $ 7,991 $ —— $ —— - Tax Anticipation Note —— —— —— —— Accrued Wages and Benefits Payable —— —— —— —— - Due to Other Funds 318 —— —— —— Due to Other Governmental Units —— —— —— —— Deposits in Escrow 75 —— -— —— Deferred Revenues —— —— —— —— Other Current Liabilities —— —— —— —— Total Liabilities 18,242 7,991 —— —— Fund Equity: Fund Balances: , Reserved for Encumbrances —— —— —— —— Reserved for Mortgage Loans —— —— —— —— Unreserved 2,774,666 486,033 525,293 472,518 Total Fund Equity 2,774,666 486,033 525,293 472,518 Total Liabilities and Fund Equity $ 2,792,908 $ 494,024 $ 525,293 $ 472,518 E-6 • Upper Keys Health Care Impact Fees 911 Duck Key Local Special Police Impact Fees Enhancement Security Housing Taxing Facilities Fire & EMS Fees District Assistance District $ 411,254 $ 34,583 $ 417 $ 24,856 $ 286,227 $ 1,263,410 -- -- -- -- -- 2,981,052 -- -- 43,938 -- -- 447 -- -- -- 1,196 20,315 12,031 -- -- -- -- -- 37,212 $ 411,254 $ 34,583 $ 44,355 $ 26,052 $ 306,542 $ 4,294,152 I'-I' $ -- $ -- $ 8,919 $ 4,364 $ 27,508 $ 122,483 -- -- -- -- -- 2,302 -- -- 3,000 -- -- 3,739 -- -- 11,919 4,364 27,508 128,561 -- -- -- -- -- 93,172 411,254 34,583 32,436 21,688 279,034 4,072,419 411,254 34,583 32,436 21,688 279,034 4,165,591 $ 411,254 $ 34,583 $ 44,355 $ 26,052 $ 306,542 $ 4,294,152 I E-7 (Continued) MONROE COUNTY, FLORIDA—BOARD OF COUNTY COMMISSIONERS COMBINING BALANCE SHEET ALL SPECIAL REVENUE FUNDS. — CONTINUED SEPTEMBER 30, 1993 Total ASSETS Assets: Cash and Cash Equivalents $ 24,641,601 Investments at Cost or Amortized Cost 10,234,945 Accounts Receivable: Other 1,534,220 -- Allowance for Other Uncollectible (1,247,723) Mortgage Note Receivable 428,379 Allowance for Mortgage Receivable (248,153) Due from Other Funds 236,705 Due from Other Governmental Units 2,030,895 Interest Receivable 127,761 Total Assets $ 37,738,630 LIABILITIES AND FUND EQUITY Liabilities: Accounts Payable $ 1,780,550 Tax Anticipation Note 705,000 Accrued Wages and Benefits Payable 210,481 Due to Other Funds 650,370 Due to Other Governmental Units 95,189 Deposits in Escrow 425 _ Deferred Revenues 20,000 Other Current Liabilities 1,508 Total Liabilities 3,463,523 Fund Equity: Fund Balances: Reserved for Encumbrances 112,093 Reserved for Mortgage Loans 180,226 Unreserved 33,982,788 Total Fund Equity 34,275,107 Total Liabilities and Fund Equity $ 37,738,630 1 E-8 Li THIS PAGE INTENTIONALLY LEFT BLANK MONROE COUNTY, FLORIDA—BOARD OF COUNTY COMMISSIONERS COMBINING STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE ALL SPECIAL REVENUE FUNDS FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1993 Community Development Fine Road Block & & Law Grant Forfeiture Bridge Library Revenues: Taxes $ —— $ 23,230,953 $ 1,783,112 $ —— Licenses & Permits —— -- -- -- t Intergovernmental .-- 640,840 2,654,999 -- Charges for Services -- 893,717 3,934 -- Fines & Forfeitures —— 1,940,563 —— 19,921 Interest 9,908 283,596 333,636 231 Miscellaneous —— 19,093 74,722 2,557 Total Revenues 9,908 27,008,762 4,850,403 22,709 Expenditures: Current: General Government -- 767,065 -- 18,136 Public Safety _ —— 25,249,304 —— -- Physical Environment -- -- -- -- Transportation —— —— 3,990,231 -- Economic Environment 73,603 -- -- -- Human Services -- -- -- -- Culture and Recreation —— -- —— —— Debt Service —— —— 977 —— Total Expenditures 73,603 26,016,369 3,991,208 18,136 Excess of Revenues Over/ (Under) Expenditures (63,695) 992,393 859,195 4,573 Other Financing Sources/(Uses): Transfers from Other Funds —— —— 4,151 —— Transfers to Other Funds —— (98,863) (90,504) -- Total Other Financing Sources/(Uses) -- (98,863) (86,353) -- Excess d Revenues and Other Sources Over/ (Under) Expenditures & Other Uses (63,695) 893,530 772,842 4,573 Fund Balance, October 1, 1992 386,532 5,487,791 8,928,721 15,649 Equity Transfers —— —— —— —— q y. _ Fund Balance, September30, 1993 $ 322,837 $ 6,381,321 $ 9,701,563 $ 20,222 . E-9 LI Tourist Tourist Tourist Tourist Tourist Tourist Development, Development, Development, Development, Development, Development, Administrative District District District District District and #One #Two #Three #Four #Five Promotional 2 Cent 2 Cent 2 Cent 2 Cent 2 Cent 2 Cent $ 822,061 $ 85,490 $ 192,725 $ 207,935 $ 273,561 $ 3,277,743 5,256 546 1,232 1,330 1,750 20,958 10,550 3,820 1,567 2,161 4,867 14,014 31 78 17 7 160 384 837,898 89,934 195,541 211,433 280,338 3,313,099 785,847 78,213 166,995 205,864 261,396 2,868,473 785,847 78,213 166,995 205,864 261,396 2,868,473 52,051 11,721 28,546 5,569 18,942 444,626 52,051 11,721 28,546 5,569 18,942 444,626 260,416 98,942 32,904 56,951 108,828 292,302 I $ 312,467 $ 110,663 $ 61,450 $ 62,520 $ 127,770 $ 736,928 E-10 (Continued) MONROE COUNTY, FLORIDA—BOARD OF COUNTY COMMISSIONERS COMBINING STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE ALL SPECIAL REVENUE FUNDS CONTINUED FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1993 • Tourist Tourist Tourist Tourist Development, Development, Development, Development, 1 District District District District #One #Two #Three #Four _ 3 Cent 3 Cent 3 Cent 3 Cent Revenues: Taxes $ 1,262,767 $ 131,321 $ 296,045 $ 319,408 Licenses & Permits —— —— —— —— Intergovernmental —— —— —— —— Charges for Services 8,074 839 1,892 2,043 Fines &Forfeitures —— —— —— —— Interest 62,472 4,597 2,111 6,293 Miscellaneous 519 —— —— 4,262 Total Revenues 1,333,832 136,757 300,048 332,006 Expenditures: Current: General Government -- -- -- -- Public Safety -- -- -- -- Physical Environment -- -- -- -- Transportation —— —— —— —— Economic Environment 1,425,580 83,605 217,276 547,323 Human Services -- -- -- -- Culture and Recreation —— —— —— —— Debt Service —— —— —— —— • Total Expenditures 1,425,580 83,605 217,276 547,323 Excess of Revenues Over/ (Under) Expenditures (91,748) 53,152 82,772 (215,317) Other Financing Sources/(Uses): Transfers from Other Funds —— —— —— —— Transfers to Other Funds —— —— —— —— Total Other Financing Sources/(Uses) —— —— —— —— Excess of Revenues and Other Sources Over/ (Under) Expenditures & Other Uses (91,748) 53,152 82,772 (215,317) FundBalance, October 1, 1992 1,462,204 109,133 36,852 285,449 r Equity Transfers —— —— -- -- Fund Balance, September 30, 1993 $ 1,370,456 $ 162,285 $ 119,624. $ 70,132 E-11 i i Tourist Fire And Special Development, Ambulance Fire And Fire And Translator Road District District District #1 Ambulance Ambulance System Cross Key #Five Lower and District #5 District #6 Service Waterway 3 Cent Middle Keys Tavemier Key Largo District Estates $ 420,217 $ 1,292,180 $ 279,649 $ 4,675 $ 273,124 $ -- _ i -- 53,514 12,596 378 -- -- 2,688 565,181 2,387 -- 2,387 -- 12,973 86,156 16,323 21,495 9,300 232 -- 6,071 7,702 3,204 -- -- 435,878 2,003,102 318,657 29,752 284,811 232 1 -- 95,024 16,959 8,250 -- -- -- 3,800,537 346,399 372,318 -- -- • 624,054 -- -- -- -- -- -- -- -- -- 253,080 -- -- 13,212 -- -- -- -- 624,054 3,908,773 363,358 380,568 253,080 -- (18%176) (1,905,671) (44,701) (350,816) 31,731 232 -- (283,912) (87,379) (83,929) (12,662) -- (283,912) (87,379) (83,929) (12,662) -- 188,176( ) (2,189,583) (132,080) (434,745) 19,069 232 396,820 2,335,831 351,266 665,805 223,935 6,282 $ 208,644 $ 146,248 $ 219,186 $ 231,060 $ 243,004 $ 6,514 E-12 (Continued) 1 MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS COMBINING STATEMENT OF REVENUES, EXPENDITURES AND, CHANGES IN FUND BALANCE ALL SPECIAL REVENUE FUNDS - CONTINUED FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1993 i Unincorporated Area Service Unincorporated Mariner's District Area Service Special Hospital Planning, District Road District Special Building and Parks and Venetian Drive Taxing District Zoning Recreation Revenues: Taxes $ -- $ 1,689,591 $ 2,023,284 $ 547,598 -_ Licenses & Permits -- -- 2,182,810 -- Intergovernmental -- -- 269,098 2,515 Charges for Services -- 16,707 193,538 34,169 Fines &Forfeitures -- -- 31,653 -- Interest 534 43,440 121,457 11,019 Miscellaneous -- -- 9,751 1,999 Total Revenues 534 1,749,738 4,831,591 597,300 Expenditures: Current: General Government -- 49,433 1,968,406 -- Public Safety -- -- 2,035,858 -- Physical Environment -- -- 396,580 -- Transportation 3,156 -- 12,187 -- Economic Environment -- -- -- -- Human Services -- -- -- -- -- Culture and Recreation -- -- -- 462,668 Debt Service -- -- 9,967 -- Total Expenditures 3,156 49,433 4,422,998 462,668 Excess of Revenues Over/ (Under) Expenditures (2,622) 1,700,305 408,593 134,632 Other Financing Sources/(Uses): - Transfers from Other Funds -- -- 236,190 -- Transfers to Other Funds -- -- (127,642) (26,065) 1 Total Other Financing Sources/(Uses) -- -- 108,548 (26,065) Excess of Revenues and Other Sources Over/ (Under) Expenditures & Other Uses (2,622) 1,700,305 517,141 108,567 r Fund Balance, October 1, 1992 2,622 39,391 1,967,345 124,368 Equity Transfers -- -- -- -- Fund Balance, September 30, 1993 $ -- $ 1,739,696 $ 2,484,486 $ 232,935 E-13 - Impact Fees p t Impact Fees Impact Fees Impact Fees Parks and Impact Fees Impact Fees Police Fire and Roadways Recreation Libraries Solid Waste Facilities EMS $ -- $ -- $ -- $ -- $ -- $ -- 152,718 18,917 15,522 15,690 11,596 187 567,379 131,477 128,722 46,790 76,267 - 34,396 720,097 150,394 144,244 62,480 87,863 34,583 I -- -- -- -- -- -- -- -- -- -- 204 -- -- -- -- 130 -- -- 92,907 -- -- -- -- -- -- 174,926 3,245 -- -- -- 92,907 174,926 3,245 130 204 -- 627,190 (24,532) 140,999 62,350 87,659 34,583 627,190 (24,532) 140,999 62,350 87,659 34,583 7,197,476 510,565 384,294 410,168 323,595 -- (5,050,000) -- -- -- -- -- IL_J $ 2,774,666 $ 486,033 $ 525,293 $ 472,518 $ 411,254 $ 34,583 E-14 (Continued) i MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS COMBINING STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE ALL SPECIAL REVENUE FUNDS- CONTINUED FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1993 Upper Keys I Health Care 911 Duck Key Local Special Enhancement Security Housing Taxing - Fees District Assistance District Revenues: Taxes $ -- $ -- $ -- $ 1,261,248 Licenses &Permits -- -- -- -- Intergovernmental -- -- 304,958 31 Charges for Services 214,571 1,193 -- 11,934 Fines &Forfeitures -- -- -- -- Interest -- 1,124 1,584 162,469 Miscellaneous -- 64,358 -- 3,116 Total Revenues 214,571 66,675 306,542 1,438,798 • Expenditures: Current: General Government -- 1,878 -- 63,477 Public Safety 200,682 43,109 -- -- Physical Environment -- -- -- -- - Transportation -- -- -- -- Economic Environment -- -- 27,508 -- Human Services -- -- -- 627,608 Culture and Recreation -- -- -- -- I Debt Service -- -- -- -- Total Expenditures 200,682 _ 44,987 27,508 691,085 ' Excess of Revenues Over/ (Under) Expenditures 13,889 21,688 279,034 747,713 ' Other Financing Sources/(Uses): Transfers from Other Funds -- -- -- -- Transfers to Other Funds -- -- -- (2,350) I Total Other Financing Sources/(Uses) -- -- -- (2,350) Excess of Revenues and Other Sources Over/ I (Under) Expenditures & Other Uses 13,889 21,688 279,034 745,363 Fund Balance, October 1, 1992 -- -- -- 3,420,228 I Equity Transfers 18,547 -- -- -- Fund Balance, September 30, 1993 $ 32,436 $ 21,688 $ 279,034 $ 4,165,591 I I E-15 I Total $ 39,674,687 2,182,810 3,938,929 1,986,326 1,992,137 1,442,559 1,183,062 52,400,510 2,988,628 32,048,411 396,710 4,098,481 7,365,737 627,608 893,919 24,156 48,443,650 3,956,860 240,341 (813,306) (572,965) 3,383,895 35,922,665 (5,031,453) $ 34,275,107 E-16 THIS PAGE INTENTIONALLY LEFT BLANK MONROE COUNTY, FLORIDA—BOARD OF COUNTY COMMISSIONERS • STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE — BUDGET AND ACTUAL CDBG HOUSING REHABILITATION SPECIAL REVENUE FUND FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1993 Variance Favorable Budget Actual (Unfavorable) Revenues: Interest $ 10,000 $ 9,908 $ (92) II Expenditures: • Current: Housing and Urban Development: Neighborhood Facilities 90,606 73,603 17,003 Excess of Revenues Over/ (Under) Expenditures (80,606) (63,695) 16,911 Other Financing Sources/(Uses): Reserve for Contingencies (35,000) -- 35,000 Excess of Revenues and Other Sources Over/ (Under) Expenditures and Other Uses (115,606) (63,695) 51,911 Fund Balance, October 1, 1992 386,532 386,532 -- Fund Balance, September 30, 1993 $ 270,926 $ 322,837 $ 51,911 E-17 i MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE BUDGET AND ACTUAL FINE AND FORFEITURE SPECIAL REVENUE FUND FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1993 Variance Favorable Budget Actual (Unfavorable) Revenues: Taxes $ 23,970,000 $ 23,230,953 $ (739,047) Intergovernmental 217,825 640,840 423,015 Charges for Service 238,500 893,717 655,217 Fines and Forfeitures 1,608,000 1,940,563 332,563 Interest 250,000 283,596 33,596 Miscellaneous -- 19,093 19,093 Total Revenues 26,284,325 27,008,762 724,437 Expenditures: _ Current: General Government: Witness Fees 777,755 767,065 10,690 Salary Adjustment 3,350 -- 3,350 i Total General Government 781,105 767,065 14,040 Public Safety: Sheriff's Budget 22,665,372 22,665,372 -- Sheriff's Other 2,255,266 1,955,681 299,585 _ Sheriff Video 228,161 -- 228,161 LEEA Funds 75,000 75,000 -- Jail Operations 306,800 239,930 66,870 Public Works Correction Facilities 369,159 313,321 55,838 Total Public Safety 25,899,758 25,249,304 650,454 Total Expenditures 26,680,863 26,016,369 664,494 Excess of Revenues Over/ (Under) Expenditures (396,538) 992,393 1,388,931 Other Financing Sources/(Uses): Reserve for Contingencies (2,455,830) -- 2,455,830 Transfers to Other Funds (98,863) (98,863) -- Total Other Financing Sources/(Uses) (2,554,693) (98,863) 2,455,830 Excess of Revenues and Other Sources Over/ (Under) Expenditures and Other Uses (2,951,231) 893,530 3,844,761 Fund Balance, October 1, 1992 5,487,791 5,487,791 -- Fund Balance, September 30, 1993 $ 2,536,560 $ 6,381,321 $ 3,844,761 E-18 MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE-BUDGET AND ACTUAL ROAD AND BRIDGE FUND SPECIAL REVENUE FUND FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1993 Variance Favorable Budget Actual (Unfavorable) I Revenues: Taxes $ 1,300,000 $ 1,783,112 $ 483,112 Intergovernmental 2,180,000 2,654,999 474,999 _ Charges for Services 3,000 3,934 934 Interest 344,000 333,636 (10,364) Miscellaneous -- 74,722 74,722 Total Revenues 3,827,000 4,850,403 1,023,403 Expenditures: �- '. Current: General Government: 1 Salary Adjustment 33,943 -- 33,943 Transportation: Road Department 1,697,464 1,451,487 245,977 Boot Key Bridge 141,680 128,825 12,855 Transportation 358,837 34 4,710 14,127 County Engineer 520,531 394,504 126,027 Local Option Gas Tax: Road Department, Operating 173,852 128,105 45,747 Tropical Key Colony 95,000 56,267 38,733 Street Lighting 268,842 230,403 38,439 Local Option Gas Tax Projects 1,796,405 56,978 1,739,427 80% Gas Tax 5,420,150 950,758 4,469,392 In-House Projects 250,000 248,194 1,806 Total Transportation 10,722,761 3,990,231 6,732,530 Debt Service: 1 Principal Retirement 937 937 -- Interest and Fiscal Charges 40 40 -- Total Debt Service 977 977 -- Total Expenditures 10,757,681 3,991,208 6,766,473 Excess of Revenues Over/(Under) Expenditures (6,930,681) 859,195 7,789,876 Other Financing Sources/(Uses): Reserve for Contingencies (296,792) -- 296,792 Transfers to Other Funds (91,353) (90,504) 849 Transfers from Other Funds 5,000 4,151 (849) 1 1 1 I Proceeds from Tax Anticipation Note 95,000 95,000 -- Total Other Financing Sources/(Uses) (288,145) 8,647 296,792 E-.19 . (Continued) MONROE COUNTY, FLORIDA—BOARD OF COUNTY COMMISSIONERS SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE—BUDGET AND ACTUAL ROAD AND BRIDGE FUND SPECIAL REVENUE FUND — CONTINUED FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1993 Variance - Favorable Budget Actual (Unfavorable) Excess of Revenues and Other Sources Over/ (Under) Expenditures and Other Uses — Budgetary Basis (7,218,826) 867,842 8,086,668 Adjustment for Receipt of Tax Anticipation Note (95,000) (95,000) —— Excess of Revenues and Other Sources Over/ (Under) Expenditures and Other Uses — GAAP Basis (7,313,826) 772,842 8,086,668 Fund Balance, October 1, 1992 8,928,721 8,928,721 -- Fund Balance, September 30, 1993 $ 1,614,895 $ 9,701,563 $ 8,086,668 E-20 MONROE COUNTY, FLORIDA—BOARD OF COUNTY COMMISSIONERS STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE — BUDGET AND ACTUAL LAW LIBRARY SPECIAL REVENUE FUND FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1993 Variance Favorable Budget Actual (Unfavorable' Revenues: Fines and Forfeitures $ 16,750 $ 19,921 $ 3,171 Interest 300 231 (69) Miscellaneous 2,500 2,557 57 Total Revenues 19,550 22,709 3,159 Expenditures: Current: General Government: Operations 18,250 18,136 114 Excess of Revenues Over/ (Under) Expenditures 1,300 4,573 3,273 Other Financing Sources/(Uses): Reserve for Contingencies (5,700) —— 5,700 Excess of Revenues and Other Sources Over/ (Under) Expenditures and Other Uses (4,400) 4,573 8,973 Fund Balance, October 1, 1992 15,649 15,649 —— Fund Balance, September 30, 1993 $ 11,249 $ 20,222 $ 8,973 E-21 MONROE COUNTY, FLORIDA—BOARD OF COUNTY COMMISSIONERS STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE — BUDGET AND ACTUAL TOURIST DEVELOPMENT, TWO CENT, DISTRICT ONE SPECIAL REVENUE FUND FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1993 Variance Favorable Budget Actual (Unfavorable) Revenues: Taxes $ 763,537 $ 822,061 $ 58,524 Charges for Services —— 5,256 5,256 Interest 16,000 10,550 (5,450) Miscellaneous —— 31 31 Total Revenues 779,537 837,898 58,361 Expenditures: Current: Economic Environment: Events 564,055 481,044 83,011 Cultural Umbrella 160,291 143,591 16,700 Fishing Umbrella 177,915 161,212 16,703 Total Expenditures 902,261 785,847 116,414 Excess of Revenues Over/ (Under) Expenditures (122,724) 52,051 174,775 Fund Balance, October 1, 1992 260,416 260,416 -- Fund Balance, September 30, 1993 $ 137,692 $ 312,467 $ 174,775 E-22 MONROE COUNTY, FLORIDA—BOARD OF COUNTY COMMISSIONERS STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE — BUDGET AND ACTUAL TOURIST DEVELOPMENT, TWO CENT, DISTRICT TWO SPECIAL REVENUE FUND FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1993 Variance Favorable Budget Actual (Unfavorable) Revenues: Taxes $ 68,256 $ 85,490 $ 17,234 Charges for Services —— 546 546 Interest 4,600 3,820 . (780) Miscellaneous —— 78 78 Total Revenues 72,856 89,934 17,078 Expenditures: Current: Economic Environment: Events 125,605 46,542 79,063 Cultural Umbrella 15,649 14,920 729 Fishing Umbrella 17,375 16,751 624 Total Expenditures 158,629 78,213 80,416 Excess of Revenues Over/ (Under) Expenditures (85,773) 11,721 97,494 Fund Balance, October 1, 1992 98,942 98,942 —— Fund Balance, September 30, 1993 $ 13,169 $ 110,663 $ 97,494 II E—23 MONROE COUNTY, FLORIDA—BOARD OF COUNTY COMMISSIONERS STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE — BUDGET AND ACTUAL TOURIST DEVELOPMENT, TWO CENT, DISTRICT THREE SPECIAL REVENUE FUND FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1993 Variance Favorable Budget Actual (Unfavorable) Revenues: Taxes $ 163,301 $ 192,725 $ 29,424 Charges for Services —— 1,232 1,232 Interest 1,700 1,567 (133) Miscellaneous —— 17 17 Total Revenues 165,001 195,541 30,540 Expenditures: Current: Economic Environment: Events 101,715 95,562 6,153 Cultural Umbrella 35,075 33,653 1,422 Fishing Umbrella 39,074 37,780 1,294 Total Expenditures 175,864 166,995 8,869 Excess of Revenues Over/ (Under) Expenditures (10,863) 28,546 39,409 Fund Balance, October 1, 1992 32,904 32,904 -- Fund Balance, September 30, 1993 $ 22,041 $ 61,450 $ 39,409 E-24 MONROE COUNTY, FLORIDA—BOARD OF COUNTY COMMISSIONERS STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE — BUDGET AND ACTUAL TOURIST DEVELOPMENT, TWO CENT, DISTRICT FOUR SPECIAL REVENUE FUND FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1993 Variance Favorable Budget Actual (Unfavorable) Revenues: Taxes $ 189,407 $ 207,935 $ 18,528 Charges for Services —— 1,330 1,330 Interest 4,500 2,161 (2,339) Miscellaneous —— 7 7 Total Revenues 193,907 211,433 17,526 Expenditures: Current: Economic Environment: Events 129,456 129,440 16. Cultural Umbrella 36,367 36,321 46 Fishing Umbrella 40,808 40,103 705 Total Expenditures 206,631 205,864 767 Excess of Reven ues Over/ (Under) Expenditures (12,724) 5,569 .18,293 Fund Balance, October 1, 1992 56,951 56,951 —— • Fund Balance, September 30, 1993 $ 44,227 $ 62,520 $ 18,293 • E-25 MONROE COUNTY, FLORIDA—BOARD OF COUNTY COMMISSIONERS STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE — BUDGET AND ACTUAL TOURIST DEVELOPMENT, TWO CENT, DISTRICT FIVE SPECIAL REVENUE FUND FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1993 Variance Favorable Budget Actual (Unfavorable) Revenues: Taxes $ 240,191 $ 273,561 $ 33,370 Charges for Services —— 1,750 1,750 Interest 6,000 4,867 (1,133) Miscellaneous —— 160 160 Total Revenues 246,191 280,338 34,147 Expenditures: Current: Economic Environment: Events 160,803 158,827 1,976 Cultural Umbrella 50,940 47,799 3,141 Fishing Umbrella 57,366 54,770 2,596 Total Expenditures 269,109 261,396 7,713 Excess of Revenues Over/ (Under) Expenditures (22,918) 18,942 41,860 Fund Balance, October 1, 1992 108,828 108,828 -- Fund Balance, September 30, 1993 $ 85,910 $ 127,770 $ 41,860 • E-26 MONROE COUNTY, FLORIDA—BOARD OF COUNTY COMMISSIONERS STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE — BUDGET AND ACTUAL TOURIST DEVELOPMENT, TWO CENT, ADMINISTRATIVE AND PROMOTION L SPECIAL REVENUE FUND FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1993 Variance Favorable Budget Actual (Unfavorable) Revenues: Taxes $ 2,952,241 $ 3,277,743 $ 325,502 Charges for Services —— 20,958 20,958 Interest 24,358 14,014 (10,344) Miscellaneous —— 384 384 Total Revenues 2,976,599 3,313,099 336,500 Expenditures: Current: Economic Environment: Advertising and Promotion 2,647,912 2,587,115. 60,797 Administrative Services 292,356 281,358 10,998 Total Expenditures 2,940,268 2,868,473 71,795 Excess of Revenues Over/ (Under) Expenditures 36,331 444,626 408,295 Fund Balance, October 1, 1992 292,302 292,302 —— Fund Balance, September 30, 1993 $ 328,633 $ 736,928 $ 408,295 E-27 MONROE COUNTY, FLORIDA—BOARD OF COUNTY COMMISSIONERS STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE — BUDGET AND ACTUAL TOURIST DEVELOPMENT, THREE CENT, DISTRICT ONE SPECIAL REVENUE FUND FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1993 Variance Favorable Budget Actual (Unfavorable) Revenues: Taxes $ 1,205,674 $ 1,262,767 $ 57,093 Charges for Services —— 8,074 8,074 Interest 77,700 62,472 (15,228) Miscellaneous —— 519 519 Total Revenues 1,283,374 1,333,832 50,458 Expenditures: Current: Economic Environment: TDC Administrative 32,376 13,205 19,171 Tourist Information Services 180,254 158,987 21,267 Bricks and Mortar 1,450,291 374,512 1,075,779 Special Events 296,078 157,365 138,713 Promotion and Advertising 722,410 721,511 899 Total Expenditures 2,681,409 1,425,580 1,255,829 Excess of Revenues Over/ (Under) Expenditures (1,398,035) (91,748) 1,306,287 Fund Balance, October 1, 1992 1,462,204 1,462,204 —— Fund Balance, September 30, 1993 $ 64,169 $ 1,370,456 $ 1,306,287 E-28 MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE - BUDGET AND ACTUAL TOURIST DEVELOPMENT, THREE CENT, DISTRICT TWO SPECIAL REVENUE FUND FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1993 Variance Favorable Budget Actual (Unfavorable) Revenues: Taxes $ 111,713 $ 131,321 $ 19,608 lJ Charges for Services -- 839 839 Interest 6,450 4,597 (1,853) Total Revenues 118,163 136,757 18,594 Expenditures: Current: Economic Environment: Third Cent Program 130,057 -- 130,057 TDC Administrative 3,368 1,356 2,012 Tourist Information Services 53,533 53,533 -- Bricks and Mortar 1,665 -- 1,665 Promotion and Advertising 29,960 26,750 3,210 Special Events 2,805 1,966 839 Total Expenditures 221,388 83,605 137,783 Excess of Revenues Over/ (Under) Expenditures (103,225) 53,152 156,377 Fund Balance, October 1, 1992 109,133 109,133 Fund Balance, September 30, 1993 $ 5,908 $ 162,285 $ 156,377 E-29 j MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE - BUDGET AND ACTUAL TOURIST DEVELOPMENT, THREE CENT, DISTRICT THREE SPECIAL REVENUE FUND FOR THE FISCAL YEAR ENDED.SEPTEMBER 30, 1993 1 Variance • Favorable Budget Actual .(Unfavorable) Revenues: Taxes $ 279,388 $ 296,045 $ 16,657 Charges for Services -- 1,892 1,892. Interest 3,000 2,111 (889) 1 Total Revenues 282,388 300,048 17,660 Expenditures: Current: Economic Environment: Third Cent Program 62,736 -- 62,736 TDC Administrative 8,048 3,050 4,998 Tourist Information Services 108,500 105,391 3,109 Bricks and Mortar 33,572 20,610 12,962 Promotion and Advertising 87,664 87,189 475 Special Events 4,600 1,036 3,564 Total Expenditures 305,120 217,276 87,844 Excess of Revenues Over/ (Under) Expenditures (22,732) . 82,772 105,504 Fund Balance, October 1, 1992 36,852 36,852 -- Fund Balance, September 30, 1993 $ 14,120 $ 119,624 $ 105,504 E-30 r- MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE - BUDGET AND ACTUAL TOURIST DEVELOPMENT, THREE CENT, DISTRICT FOUR SPECIAL REVENUE FUND FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1993 11 Variance Favorable Budget Actual (Unfavorable) Revenues: 1 Taxes $ 321,323 $ 319,408 $ (1,915) Charges for Services -- 2,043 2,043 Interest 23,000 6,293 (16,707) Miscellaneous -- 4,262 4,262 Total Revenues 344,323 332,006 (12,317) Expenditures: Current: Economic Environment: 3rd Cent Program 38,516 -- 38,516 TDC Administrative 18,760 3,323 15,437 Tourist st Inform ation Services 79,550 79,549 1 Special Events 96,799 87,799 9,000 Promotion and Advertising 378,930 376,652 2,278 Total Expenditures 612,555 547,323 65,232 Excess of Revenues Over/ (Under) Expenditures (268,232) (215,317) 52,915 Fund Balance, October 1, 1992 285,449 285,449 -- Fund Balance, September 30, 1993 $ 17,217 $ 70,132 $ 52,915 E-31 r MONROE COUNTY, FLORIDA - BOARD OF COUNTY COMMISSIONERS STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE - BUDGET AND ACTUAL TOURIST DEVELOPMENT, THREE CENT, DISTRICT FIVE SPECIAL REVENUE FUND FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1993 Variance Favorable Budget Actual (Unfavorable) Revenues: Taxes $ 401,213 $ 420,217 $ 19,004 Charges for Services -- 2,688 2,688 Interest 27,000 12,973 (14,027) Total Revenues 428,213 435,878 7,665 Expenditures: Current: Economic Environment: 3rd Cent Program 51,881 -- 51,881 TDC Administrative 23,490 4,369 19,121 Tourist Information Services 182,800 98,802 83,998 Bricks and Mortar 18,281 4,062 14,219 Special Events 70,500 62,609 7,891 Promotion and Advertising 456,670 454,212 2,458 Total Expenditures 803,622 624,054 179,568 Excess of Revenues Over/ (Under) Expenditures (375,409) (188,176) 187,233 Fund Balance, October 1, 1992 396,820 396,820 -- Fund Balance, September 30, 1993 $ 21,411 $ 208,644 $ 187,233 • E-32 .:7 MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE - BUDGET AND ACTUAL FIRE AND AMBULANCE DISTRICT #1 - LOWER AND MIDDLE KEYS SPECIAL REVENUE FUND FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1993 Variance Favorable Budget Actual (Unfavorable' Revenues: Taxes $ 1,290,017 $ 1,292,180 $ 2,163 Intergovernmental 40,000 53,514 13,514 Charges for Services 390,000 565,181 175,181 Interest 125,000 86,156 (38,844) Miscellaneous -- 6,071 6,071 Total Revenues 1,845,017 2,003,102 158,085 I_- Expenditures: Current: General Government: Commissions and Fees 116,900 95,024 21,876 Public Safety: Fire Rescue, Dist - Lower& Middle Keys 867,972 803,224 64,748 Ambulance, Dist - Lower& Middle Keys 2,092,747 2,071,670 21,077 EMS Matching Grant 116,000 51,719 64,281 TAN Fire Equipment 910,000 873,924 36,076 Total Public Safety 3,986,719 3,800,537 186,182 Debt Service: Principal 300,000 300,000 -- Interest 14,000 13,212 788 Total Debt Service 314,000 313,212 788 Total Expenditures 4,417,619 4,208,773 208,846 Excess of Revenues Over/(Under) Expenditures (2,572,602) (2,205,671) 366,931 Other Financing Sources/(Uses): Reserve for Contingencies (230,978) __ 9 Transfers to Other Funds 230,978 (283,912) (283,912) -- Proceeds from Tax Anticipation Note 910,000 910,000 -- Total Other Financing Sources/(Uses) 395,110 626,088 230,978 Excess of Revenues and Other Sources Over/(Under) Expenditures and Other Uses - Budgetary Basis (2,177,492) (1,579,583) 597,909 Adjustment for Receipt of.Tax Anticipation Note (910,000) (910,000) -- Adjustment for Repayment of Tax Anticipation Note 300,000 300,000 -- E-33 (Continued) • MONROE COUNTY, FLORIDA—BOARD OF COUNTY COMMISSIONERS SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE — BUDGET AND ACTUAL FIRE AND AMBULANCE DISTRICT #1 — LOWER AND MIDDLE KEYS SPECIAL REVENUE FUND — CONTINUED FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1993 Variance Favorable Budget Actual (Unfavorable: Total Adjustment (610,000) (610,000) -- Excess of Revenues and Other Sources Over/(Under) Expenditures and Other Uses — GAAP Basis (2,787,492) (2,189,583) 597,909 Fund Balance, October 1, 1992 2,335,831 2,335,831 -- Fund Balance, September 30, 1993 $ (451,661) $ 146,248 $ 597,909 E—34 MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE - BUDGET AND ACTUAL f FIRE AND AMBULANCE DISTRICT #5 - TAVERNIER SPECIAL REVENUE FUND FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1993 Variance Favorable Budget Actual (Unfavorable) Revenues: Taxes $ 289,400 $ 279,649 $ (9,751) Intergovernmental 10,000 12,596 2,596 Charges for Services -- 2,387 2,387 Interest 35,000 16,323 (18,677) Miscellaneous -- 7,702 7,702 Total Revenues 334,400 318,657 (15,743) Expenditures: Current: General Government: Commissions and Fees 23,786 16,959 6,827 Salary Adjustment 884 -- 884 Total General Government 24,670 16,959 7,711 it Public Safety: Tavernier Volunteer Ambulance 167,957 142,905 25,052 System Evaluation/Quality Assurance 20,000 20,000 -- Tavernier Volunteer Fire Dept. 219,503 183,494 36,009 Total Public Safety 407,460 346,399 61,061 Total Expenditures 432,130 363,358 68,772 Excess of Revenues Over/(Under) Expenditures (97,730) (44,701) 53,029 Other Financing Sources/(Uses): Reserve for Contingencies (49,900) -- 49,900 Transfers to Other Funds (87,379) (87,379) -- Total Other Financing Sources/(Uses) (137,279) (87,379) 49,900 II Excess of Revenues and Other Sources Over/ (Under) Expenditures and Other Uses (235,009) (132,080) 102,929 !H Fund Balance, October 1, 1992 351,266 351,266 -- Fund Balance, September 30, 1993 $ 116,257 $ 219,186 $ 102,929 , I • E-35 1 I MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE - BUDGET AND ACTUAL FIRE.AND AMBULANCE DISTRICT #6 - KEY LARGO SPECIAL REVENUE FUND FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1993 Variance Favorable Budget Actual (Unfavorable) Revenues: Taxes - $ -- $ 4,675 $ 4,675 Intergovernmental -- 378 378 Interest 35,500 21,495 (14,005) Miscellaneous 2,078 3,204 4 1,126 1 Total Revenues 37,578 29,752 (7,826) Expenditures: Current: General Government: Commissions and Fees 24,135 8,250 15,885 Salary Adjustment 402 -- 402 Total General Government 24,537 8,250 16,287 - Public Safety: "- _ Key Largo Volunteer Ambulance 227,842 227,291 551 Key Largo Volunteer Fire Dept. 206,211 145,027 61,184 Total Public Safety 434,053 372,318 61,735 Total Expenditures 458,590 380,568 78,022 Excess of Revenues Over/(Under) Expenditures (421,012) (350,816) 70,196 Other Financing Sources/(Uses): Reserve for Contingencies (100,932) -- 100,932 Transfers to Other Funds (83,929) (83,929) -- 1 Total Other Financing Sources/(Uses) (184,861) (83,929) 100,932 Excess of Revenues and Other Sources Over/ (Under) Expenditures and Other Uses (605,873) (434,745) 171,128 Fund Balance, October 1, 1992 665,805 665,805 -- Fund Balance, September 30, 1993 $ 59.932 $ 231,060 $ 171.128 E-36 - MONROE COUNTY, FLORIDA—BOARD OF COUNTY COMMISSIONERS STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE — BUDGET AND ACTUAL TRANSLATOR SYSTEM SERVICE DISTRICT SPECIAL REVENUE FUND FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1993 Variance Favorable Budget Actual (Unfavorable) Revenues: Taxes $ 274,810 $ 273,124 $ (1,686) Charges for Services —— 2,387 2,387 Interest 18,500 9,300 (9,200) Total Revenues 293,310 284,811 (8,499) Expenditures: Current: Culture and Recreation: Translator Operations 344,465 253,080 91,385 Excess of Revenues Over/(Under) Expenditures (51,155) 31,731 82,886 Other Financing Sources (Uses): Reserve for Contingencies (95,000) —— 95,000 Transfers to Other Funds (12,662) (12,662) -- Total Other Financing Sources/(Uses)( (107,662) (12,662) 95,000 II Excess of Revenues and Other Sources Over/ (Under) Expenditures and Other Uses (158,817) 19,069 177,886 Fund Balance, October 1, 1992 223,935 223,935 —— Fund Balance, September 30, 1993 $ 65,118 $ 243,004 $ 177,886 E-37 MONROE COUNTY, FLORIDA—BOARD OF COUNTY COMMISSIONERS STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN.FUND BALANCE - BUDGET AND ACTUAL SPECIAL ROAD DISTRICT — CROSS KEY WATERWAY ESTATES SPECIAL REVENUE FUND FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1993 Variance Favorable Budget Actual (Unfavorable) Revenues: Interest $ 150 $ 232 $ 82 Expenditures: Current: Transportation: Cross Key District 4,363 —— 4,363 Excess of Revenues Over/ (Under) Expenditures (4,213) 232 4,445. Other Financing Sources/(Uses): Reserve fo Contingencies (1,869) —— 1,869 Excess of Revenues and Other Sources Over/(Under}`Expenditures and Other Uses (6,082) 232 6,314 Fund Balance, October 1, 1992 6,282 6,282 -- Fund Balance, September 30, 1993 $ 200 $ 6,514 $ 6,314 • • E—38 -- MONROE COUNTY, FLORIDA—BOARD OF COUNTY COMMISSIONERS STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE — BUDGET AND ACTUAL SPECIAL ROAD DISTRICT — VENETIAN DRIVE SPECIAL REVENUE FUND FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1993 Variance Favorable Budget Actual (Unfavorable) Revenues: Interest $ 2,000 $ 534 $ (1,466) Expenditures: Current: Transportation: Venetian Drive Refunds 33,311 3,156 30,155 Excess of Revenues Over/(Under) Expenditures (31,311) (2,622) 28,689 Other Financing Sources/(Uses): Reserve for Contingencies (5,000) —— 5,000 Excess of Revenues and Other Sources Over/ (Under) Expenditures and Other Uses (36,311) (2,622) 33,689 Fund Balance, October 1, 1992 2,622 2,622 -- Fund Balance, September 30, 1993 $ (33,689) $ -- $ 33,689 • E-39 • ti MONROE COUNTY, FLORIDA—BOARD OF COUNTY COMMISSIONERS STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE — BUDGET AND ACTUAL • MARINER'S HOSPITAL SPECIAL TAXING DISTRICT SPECIAL REVENUE FUND FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1993 • Variance Favorable Budget Actual (Unfavorable) Revenues: Taxes $ 1,756,426 $ 1,689,591 $ (66,835) Charges for Services —— 16,707 16,707 Interest 1,600 43,440 41,840 Total Revenues 1,758,026 1,749,738 (8,288) Expenditures: Current: General Government: Commissions and Fees 60,000 49,433 10,567 Human Services: Mariner's Hospital 1,637,095 —— 1,637,095 Total Expenditures 1,697,095 49,433 1,647,662 Excess of Revenues Over/ (Under) Expenditures 60,931 1,700,305 1,639,374 Other Financing Sources/(Uses): Reserve for Contingencies (12,208) —— 12,208 Excess of Revenues and Other Sources Over/ (Under) Expenditures and Other Uses 48,723 1,700,305 1,651,582 Fund Balance, October 1, 1992 39,391 39,391 —— Fund Balance, September30, 1993 $ 88,114 $ 1,739,696 $ 1,651,582 E—40 L- MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE - BUDGET AND ACTUAL _ UNINCORPORATED AREA SERVICE DISTRICT - PLANNING, BUILDING AND ZONING SPECIAL REVENUE FUND FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1993 II Variance Favorable Budget Actual (Unfavorable) Revenues: Taxes $ 2,078,000 $ 2,023,284 $ (54,716) Licenses and Permits 1,080,418 2,182,810 1,102,392 Intergovernmental 337,601 269,098 (68,503) Charges for Services 129,250 193,538 64,288 Fines and Forfeitures 25,000 31,653 6,653 Interest 90,000 121,457 31,457 Miscellaneous 8,500 9,751 1,251 Total Revenues 3,748,769 4,831,591 1,082,822 , i Expenditures: Current: General Government: Commissions and Fees 137,100 134,375 2,725 Planning and Zoning 1,487,038 1,403,846 83,192 Planning Commission 62,200 54,850 7,350 Growth Management 407,182 292,477 114,705 IGIS Group Fund 111,000 40,446 70,554 Long Range Traffic Study 45,000 4,500 40,500 Salary Adjustment 44,915 -- 44,915 Planning and Building Refunds 60,000 37,912 22,088 Total General Government 2,354,435 1,968,406 386,029 Public Safety: Building Department 1,238,707 1,174,302 64,405 Code Enforcement 541,367 539,754 1,613 Fire Marshall 317,978 314,640 3,338 Hazardous Material Plan 7,677 7,162 515 Total Public Safety 2,105,729 2,035,858 69,871 Physical Environment: Environmental Resources 206,357 192,191 14,166 ADID Project (Florida Keys) 60,773 50,043 10,730 South Florida Water Management 53,874 15,098 38,776 Marine Resources 96,874 91,692 5,182 Boater Impact Management Plan 52,777 47,192 5,585 - DNR/Water Quality Monitoring 37,500 -- 37,500 DNR Channel Marking Plan 60,000 364 59,636 Total Physical Environment 568,155 396,580 171,575 E-41 (Continued) { I • MONROE COUNTY, FLORIDA—BOARD OF COUNTY COMMISSIONERS STATE MENT OF REVENUES, EXPENDITURES AND ;-- CHANGES IN FUND BALANCE — BUDGET AND ACTUAL UNINCORPORATED AREA SERVICE DISTRICT — PLANNING, BUILDING AND ZONING SPECIAL REVENUE FUND — CONTINUED FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1993 Variance Favorable Budget Actual (Unfavorable) Transportation: 1993 Travel Time Study 20,000 12,187 7,813 Debt Service: Principal Retirement 8,918 8,914 4 Interest and Fiscal Charges . 1,054 1,053 1 Total Debt Service 9,972 9,967 5 Total Expenditures 5,058,291 4,422,998 635,293 Excess of Revenues Over/(Under) Expenditures (1,309,522) 408,593 1,718,115 Other Financing Sources/(Uses): Reserve.-for Contingencies (303,412) —— 303,412 Transfers from Other Funds 236,190 236,190 —— Transfers to Other Funds (127,642) (127,642) -- Total Other Financing Sources/(Uses) (194,864) • 108,548 303,412 Excess of Revenues and Other.Sources Over/ (Under) Expenditures and Other Uses (1,504,386) 517,141 2,021,527 Fund Balance, October 1, 1992 1,967,345 1,967,345 —— Fund Balance, September 30, 1993 $ 462,959 $ 2,484,486 $ 2,021,527 r- E-42 MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE - BUDGET AND ACTUAL UNINCORPORATED AREA SERVICE DISTRICT - PARKS AND RECREATION SPECIAL REVENUE FUND FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1993 Variance Favorable Budget Actual (Unfavorable) Revenues: Taxes $ 561,900 $ 547,598 $ (14,302) Intergovernmental -- 2,515 2,515 Charges for Services 5,000 34,169 29,169 Interest 38,500 11,019 (27,481) ___.1 Miscellaneous -- 1,999 1,999 - Total Revenues 605,400 597,300 (8,100) `� Expenditures: Current: Culture and Recreation: � Summer School Recreation Program 55,000 55,000 -- SalaryAdjustment 8,007 -- 8,007 Parks& Beaches Unincorporated 470,382 402,441 67,941 Pigeon Key 17,316 5,227 12,089 Total Expenditures 550,705 462,668 88,037 ! I Li Excess of Revenues Over/(Under) Expenditures 54,695 134,632 79,937 Other Financing Sources/ (Uses): Reserve for Contingencies (71,168) -- 71,168 Transfers to Other Funds (26,065) (26,065) -- Total Other Financing Sources/ (Uses) (97,233) (26,065) 71,168 Excess of Revenues and Other Sources Over/ (Under) Expenditures and Other Uses (42,538) 108,567 151,105 L Fund Balance, October 1, 1992 124,368 124,368 -- H Fund Balance, September30, 1993 $ 81,830 $ 232,935 $ 151,105 1 ' iI 1 L. E-43 MONROE COUNTY, FLORIDA—BOARD OF COUNTY COMMISSIONERS STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE — BUDGET AND ACTUAL IMPACT FEES — ROADWAYS SPECIAL REVENUE FUND FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1993 Variance Favorable Budget Actual (Unfavorable) Revenues: Interest $ 78,000 $ 152,718 $ 74,718 Miscellaneous 306,000 567,379 261,379 Total Revenues 384,000 720,097 336,097 Expenditures: Current: Transportation: Fair Share Improvement County Wide 5,934,438 22,500 5,911,938 Fair Share Improvement Dist 1 225,000 17,362 207,638 Fair Share Improvement Dist 2 170,000 5,175 164,825 Fair Share Improvement Dist 3 976,941 47,308 929,633 Key Colony Beach District 562 562 —— Total Expenditures 7,306,941 92,907 7,214,034 Excess of Revenues Over/ (Under) Expenditures (6,922,941) 627,190 7,550,131 Fund Balance, October 1, 1992 7,197,476 7,197,476 -- Equity Transfer to Card Sound Bridge -- (5,050,000) (5,050,000) Fund Balance, September 30, 1993 $ 274,535 $ 2,774,666 $ 2,500,131 1 If.. E-44 r- r MONROE COUNTY, FLORIDA—BOARD OF COUNTY COMMISSIONERS STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE — BUDGET AND ACTUAL IMPACT FEES — PARKS AND RECREATION SPECIAL REVENUE FUND FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1993 Variance Favorable Budget Actual (Unfavorable) Revenues: Interest $ 10,000 $ 18,917 $ 8,917 Miscellaneous 18,000 131,477 113,477 Total Revenues 28,000 150,394 122,394 Expenditures: Current: Culture and Recreation: Fair Share Improvement Dist 1 218,700 156,100 62,600 Fair Share Improvement Dist 2 105,000 6,728 98,272 Fair Share Improvement Dist 3 164,194 12,098 152,096 Total Expenditures 487,894 174,926 312,968 Excess of Revenues Over/ (Under) Expenditures (459,894) (24,532) 435,362 Fund Balance, October 1, 1992 510,565 510,565 -- Fund Balance, September 30, 1993 $ 50,671 $ 486,033 $ 435,362 • E-45 MONROE COUNTY, FLORIDA—BOARD OF COUNTY COMMISSIONERS STATEMENT OF REVENUES, EXPENDITURES AND • CHANGES IN FUND BALANCE — BUDGET AND ACTUAL IMPACT FEES — LIBRARIES SPECIAL REVENUE FUND FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1993 Variance Favorable Budget Actual (Unfavorable) Revenues: Interest $ 5,800 $ 15,522 $ 9,722 Miscellaneous 24,300 128,722 104,422 Total Revenues 30,100 144,244 114,144 Expenditures: Current: Culture and Recreation: Fair Share Improvement Dist 1 90,000 —— 90,000 Fair Share Improvement Dist 2 105,000 1,164 103,836 Fair Share Improvement Dist 3 259,312 2,081 257,231 Total Expenditures 454,312 3,245 451,067 Excess of Revenues Over/ (Under) Expenditures - (424,212) 140,999 565,211 Fund Balance, October 1, 1992 384,294 384,294 -- Fund Balance, September 30, 1993 $ (39,918) $ 525,293 $ 565,211 E—46 MONROE COUNTY, FLORIDA—BOARD OF COUNTY COMMISSIONERS STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE — BUDGET AND ACTUAL IMPACT FEES — SOLID WASTE SPECIAL REVENUE FUND FOR THE FISCAL YEAR ENDED SEPT EMBER MBE R 30, 1993 Variance Favorable Budget Actual (Unfavorable) Revenues: Interest $ 7,660 $ 15,690 $ 8,030 Miscellaneous 13,100 46,790 33,690 Total Revenues 20,760 62,480 41,720 Expenditures: Current: Physical Environment: Fair Share Improvement County Wide 250,000 -- 250,000 Fair Share Improvement Dist 1 90,000 —— 90,000 Fair Share Improvement Dist 2 24,696 65 24,631 Fair Share Improvement Dist 3 55,000 65 54,935 Total Expenditures p 419,696 130 419,566 Excess of Revenues Over/ (Under) Expenditures (398,936) 62,350 461,286 Fund Balance, October 1, 1992 410,168 410,168 Fund Balance, September 30, 1993 $ 11,232 $ 472,518 $ 461,286 1 ' it E-47 r-- i MONROE COUNTY, FLORIDA—BOARD OF COUNTY COMMISSIONERS STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE — BUDGET AND ACTUAL IMPACT FEES — POLICE FACILITIES SPECIAL REVENUE FUND FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1993 Variance Favorable Budget Actual (Unfavorable) Revenues: Interest $ 4,780 $ 11,596 $ 6,816 Miscellaneous 24,000 76,267 52,267 Total Revenues 28,780 87,863 59,083 Expenditures: Current: Public Safety: Fair Share Improvement County Wide 60,000 —— 60,000 Fair Share Improvement Dist 1 100,000 —— 100,000 Fair Share Improvement Dist 2 100,000 102 99,898 Fair Share Improvement Dist 3 111,499 102 111,397 Total Expenditures 371,499 204 371,295 Excess of Revenues Over/ (Under) Expenditures (342,719) 87,659 430,378 Fund Balance, October 1, 1992 323,595 323,595 -- Fund Balance, September 30, 1993 $ (19,124) $ 411,254 $ 430,378 r-- E—48 MONROE COUNTY, FLORIDA—BOARD OF COUNTY COMMISSIONERS STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE — BUDGET AND ACTUAL 911 ENHANCEMENT FEE SPECIAL REVENUE FUND FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1993 rj Variance Favorable Budget Actual (Unfavorable) Revenues: Charges for Services $ 175,000 $ 214,571 $ $39,571 Expenditures: Current: Public Safety: 911 Emergency System 200,735 200,682 53 Excess of Revenues Over/(Under) Expenditures (25,735) 13,889 39,624 Other Financing Sources/(Uses): • Reserve for Contingencies (40,544) -- 40,544 Excess of Revenues and Other Sources Over/ (Under) Expenditures and Other Uses (66,279) 13,889 80,168 Fund Balance, October 1, 1992 —— —— —— Equity Transfer To/(From) Other Funds -- 18,547 18,547 Fund Balance, September 30, 1993 $ (66,279) $ 32,436 $ 98,715 m E-49 . MONROE COUNTY, FLORIDA—BOARD OF COUNTY COMMISSIONERS STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE — BUDGET AND ACTUAL DUCK KEY SECURITY DISTRICT SPECIAL REVENUE FUND FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1993 Variance Favorable Budget Actual (Unfavorable) Revenues: Charges for Services $ -- $ 1,193 $ 1,193 Interest —— 1,124 1,124 Miscellaneous 64,000 64,358 358 Total Revenues 64,000 66,675 2,675 Expenditures: Current: General Government: Commissions and Fees 2,500 1,878 622 Public Safety: Island Security 55,800 43,109 12,691 Total Expenditures 58,300 44,987 13,313 Excess of Revenues Over/ (Under) Expenditures 5,700 21,688 15,988 Other Financing Sources/(Uses): Reserve for Contingencies (2,500) —— 2,500 Excess of Revenues and Other Sources Over/ (Under) Expenditures and Other Uses 3,200 21,688 18,488 Fund Balance, October 1, 1992 —— —— —— Fund Balance, September 30, 1993 $ . 3,200 $ 21,688 $ 18,488 E-50 MONROE COUNTY, FLORIDA—BOARD OF COUNTY COMMISSIONERS STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE — BUDGET AND ACTUAL LOCAL HOUSING ASSISTANCE SPECIAL REVENUE FUND FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1993 • Variance Favorable Budget Actual (Unfavorable) Revenues: Intergovernmental $ 300,060 $ 304,958 $ 4,898 Interest —— 1,584 1,584 • Total Revenues 300,060 306,542 6,482 Expenditures: Current: Economic Environment: Neighborhood Facilities 300,060 27,508 272,552 Excess of Revenues Over/ (Under) Expenditures —— 279,034 279,034 Fund Balance, October 1, 1992 —— —— — !�I Fund Balance, September 30, 1993 $ —— $ 279,034 $ - 279,034 ii E-51 • MONROE COUNTY, FLORIDA—BOARD OF COUNTY COMMISSIONERS STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE — BUDGET AND ACTUAL UPPER KEYS HEALTH CARE SPECIAL TAXING DISTRICT SPECIAL REVENUE FUND FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1993 Variance Favorable Budget Actual (Unfavorable) Revenues: Taxes $ 1,287,958 $ 1,261,248 $ (26,710) Intergovernmental —— 31 31 Charges for Services —— 11,934 11,934 Interest 120,000 162,469 42,469 Miscellaneous —— 3,116 3,116 Total Revenues 1,407,958 1,438,798 30,840 Expenditures: Current: General Government: Commissions and Fees 64,745 63,477 1,268 = Human Services:- . Trauma Care Administration 114,233 95,482 18,751 Transportation nd Treatment 2,825,987 152,380 2,673,607 Pre—Transportation Hospital & Physical Care 208,128 16,690 191,438 Upgrading Facilities &.Staff Services 1,050,310 363,056 687,254 Total Human Services 4,198,658 627,608 3,571,050 Total Expenditures 4,263,403 691,085 3,572,318 Excess of Revenues Over/ (Under) Expenditures (2,855,445) 747,713 3,603,158 Other Financing Sources (Uses): Reserve for Contingencies (302,423) —— 302,423 Transfers to Other Funds (2,350) (2,350) —— Total Other Financing Sources/(Uses) (304,773) (2,350) 302,423 Excess of Revenues and Other Sources Over/ (Under) Expenditures and Other Uses (3,160,218) 745,363 3,905,581 Fund Balance, October 1, 1992 3,420,228 3,420,228 —— Fund Balance, September30, 1993 $ 260,010 $ 4,165,591 $ 3,905,581 E-52 r L I i I I LJ --I ' I • � I THIS PAGE INTENTIONALLY LEFT BLANK i a �� MONROE COUNTY, FLORIDA—BOARD OF COUNTY COMMISSIONERS COMBINING BALANCE SHEET ALL DEBT SERVICE FUNDS . SEPTEMBER 30, 1993 1993 1993 1991 Refunding Refunding Sales Tax _ Improvement Improvement Revenue Bonds-1983 Bonds-1988 Bonds Total ASSETS Assets: Due from Other Funds $ 500 $ 140,000 $ -- $ .140,500 Restricted Assets: j Cash and Cash Equivalents 237,378 243,500 1,534,449 2,015,327 Investments at Cost or Amortized Cost -- —— 4,493,793 4,493,793 Interest Receivable —— -- 15,789 15,789 Total Assets $ 237,878 $ 383,500 $ 6,044,031 $ 6,665,409 LIABILITIES AND FUND EQUITY Liabilities: Accounts Payable $ —— $ —— $ 2,623 $ 2,623 - Due to Other Funds . —— 310,856 —— 310,856 Total Liabilities —— 310,856 2,623 313,479 Fund Equity: Reserved for Debt Service 237,878 72,644 6,041,408 6,351,930 Total Fund Equity 237,878 72,644 6,041,408 6,351,930 Total Liabilities and Fund Equity $ 237,878 $ 383,500 $ 6,044,031 $ 6,665,409 /-- r- F-1 . I MONROE COUNTY, FLORIDA—BOARD OF COUNTY COMMISSIONERS COMBINING STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES 1, ALL DEBT SERVICE FUNDS FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1993 —, 1993 1993 1991 i Refunding Refunding Sales Tax H Improvement Improvement Revenue Bonds-1983 Bonds-1988 Bonds Total Revenues:Intergovernmental $ 223,250 $ 412,907 $ —— $ 636,157 - Interest 18,623 9,813 224,017 252,453 Miscellaneous 50 -- -- 50 Total Revenues 241,923 422,720 224,017 888,660 Expenditures: Debt Service 1,159,558 784,618 4,845,706 6,789,882 Excess of Revenues Over/ (Under) Expenditures (917,635) (361,898) (4,621,689) (5,901,222) Other Financing Sources/(Uses): Transfers from Other Funds -- -- 4,881,179 4,881,179 '� Bond Proceeds 1,061,931 6,970,872 -- 8,032,803 Payment to Refunded Bond Escrow Agent (1,047,389) (6,971,450) -- (8,018,839) Total Other Financing Sources/(Uses) 14,542 (578) 4,881,179 4,895,143 Excess of Revenues and Other Sources Over/(Under) Expenditures and Other Uses (903,093) (362,476) 259,490 (1,006,079) Fund Balance, October 1, 1992 1,140,971 435,120 5,781,918 7,358,009 Fund Balance, September30, 1993 $ 237,878 $ 72,644 $ 6,041,408 $ 6,351,930 is ~I F-2 MONROE COUNTY, FLORIDA—BOARD OF COUNTY COMMISSIONERS COMBINING STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES — BUDGET AND ACTUAL ALL DEBT SERVICE FUNDS FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1993 1993 Refunding Improvement Bonds — 1983 Variance Favorable Budget Actual (Unfavorable) Revenues: Intergovernmental $ 200,125 $ 223,250 $ 23,125 Interest 45,000 18,623 (26,377) Miscellaneous —— 50 50 Total Revenues 245,125 241,923 (3,202) Expenditures: Debt Service: Principal Retirement 1,054,992 1,054,992 —— Interest 108,364 104,066 4,298 Fiscal Charges 1,000 500 500 Total Expenditures 1,164,356 1,159,558 4,798 Excess of Revenues Over/ (Under) Expenditures (919,231) (917,635) 1,596 Other Financing Sources/(Uses): Reserve for Contingencies (180,752) —— 180,752 Transfers from Other Funds —— —— —— Bond Proceeds 1,047,389 1,061,931 14,542 Payment to Refunded Bond Escrow Agent (1,047,389) (1,047,389) —— Total Other Financing Sources/(Uses) (180,752) 14,542 195,294 Excess of Revenues and Other Sources Over/ (Under) Expenditures and Other Uses (1,099,983) (903,093) 196,890 Fund Balance, October 1, 1992 1,140,971 1,140,971 -- Fund Balance, September 30, 1993 $ 40,988 $ 237,878 $ 196,890 • • F-3 1993 Refunding Improvement Bonds - 1988 1991 Sales Tax Revenue Bonds Variance Variance Favorable Favorable Budget Actual (Unfavorable) Budget Actual (Unfavorable) $ 600,000 $ 412,907 $ (187,093) $ -- $ -- $ -- 11,400 9,813 (1,587) 100,000 224,017 124,017 611,400 422,720 (188,680) 100,000 224,017 124,017 337,500 337,500 -- 4,215,898 2,540,000 1,675,898 474,064 444,630 29,434 4,900,000 2,278,565 2,621,435 2,490 2,488 2 30,000 27,141 2,859 814,054 784,618 29,436 9,145,898 4,845,706 4,300,192 LI (202,654) (361,898) (159,244) (9,045,898) (4,621,689) 4,424,209 (100,000) -- 100,000 (194,219) -- 194,219 -- -- -- 4,900,000 4,881,179 (18,821) 6,970,872 6,970,872 -- (6,971,450) (6,971,450) -- -- -- -- . H (100,578) (578) 100,000 4,705,781 4,881,179 175,398 (303,232). (362,476) (59,244) (4,340,117) 259,490 4,599,607 435,120 435,120 -- 5,781,918 5,781,918 . -- $ 131,888 $ 72,644 $ (59,244) $ 1,441,801 $ 6,041,408 $ 4,599,607 Li F-4 (Continued) ,_JI MONROE COUNTY, FLORIDA—BOARD OF COUNTY COMMISSIONERS COMBINING STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES — BUDGET AND ACTUAL ALL DEBT SERVICE FUNDS — CONTINUED FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1993 Total Variance Favorable Budget Actual (Unfavorable) Revenues: Intergovernmental $ 800,125 $ 636,157 $ (163,968) Interest 156,400 252,453 96,053 Miscellaneous -- 50 50 Total Revenues 956,525 888,660 (67,865) Expenditures: Debt Service: Principal Retirement 5,608,390 3,932,492 1,675,898 Interest 5,482,428 2,827,261 2,655,167 Fiscal Charges 33,490 30,129 3,361 Total Expenditures 11,124,308 6,789,882 4,334,426 Excess of Revenues Over/ (Under) Expenditures (10,167,783) (5,901,222) 4,266,561 Other Financing Sources/(Uses): Reserve for Contingencies (474,971) —— 474,971 Transfers from Other Funds 4,900,000 4,881,179 (18,821) Bond Proceeds 8,018,261 8,032,803 14,542 Payment to Refunded Bond Escrow Agent (8,018,839) (8,018,839) —— Total Other Financing Sources/(Uses) 4,424,451 4,895,143 470,692 Excess of Revenues and Other Sources Over/ (Under) Expenditures and Other Uses (5,743,332) (1,006,079) 4,737,253 Fund Balance, October 1,1992 7,358,009 7,358,009 —— Fund Balance, September 30, 1993 $ 1,614,677 $ 6,351,930 $ 4,737,253 F-5 • • THIS PAGE INTENTIONALLY LEFT BLANK • i MONROE COUNTY, FLORIDA- BOARD OF COUNTY COMMISSIONERS COMBINING BALANCE SHEET ALL CAPITAL PROJECT FUNDS SEPTEMBER 30, 1993 r Revenue Bond One Cent Comprehensive Capital Infrastructure Improvements Improvements Surtax ASSETS Cash and Cash Equivalents $ 392,531 $ 259,342 $ 7,578,412 Investments at Cost or Amortized Cost -- -- 5,962,104 Accounts Receivable —— —— —— Due from Other Funds -- -- 5,252 Due from Other Governmental Units -- —— 599,337 Interest Receivable —— -- 74,424 Total Assets $ 392,531 $ 259,342 $ 14,219,529 LIABILITIES AND FUND EQUITY Liabilities: Accounts Payable $ 13,164 $ 23 $ 521,873 Accrued Wages and Benefits Payable -- -- 3,024 Due to Other Funds -- 164,602 410,898 Other Current Liabilities —— —— —— Total Liabilities 13,164 164,625 935,795 i Fund Equity: 1 Fund Balances: Reserved for Encumbrances 49,730 80,000 29,104 Unreserved 329,637 14,717 13,254,630 ' Total Fund Equity 379,367 94,717 13,283,734 Total Liabilities and Fund Equity $ 392,531 $ 259,342 $ 14,219,529 1 G-1 1 Sales Tax Bond Capital Improvements Total $ 374,514 $ . 8,604,799 6,892,124 12,854,228 24 24 230,740 235,992 —— 599,337 —— 74,424 $ 7,497,402 $ 22,368,804 $ 2,948,909 $ 3,483,969 —— 3,024 —— 575,500 721 721 2,949,630 4,063,214 307,687 466,521 4,240,085 17,839,069 4,547,772 18,305,590 $ 7,497,402 $ 22,368,804 • G-2 MONROE.COUNTY, FLORIDA—BOARD OF COUNTY COMMISSIONERS COMBINING STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES ALL CAPITAL PROJECT FUNDS FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1993 Revenue Bond One Cent Comprehensive Capital Infrastructure Improvements Improvements Surtax Revenues: Taxes $ —— $ —— $ 10,027,642 Intergovernmental —— —— 8,496 Interest 22,055 8,664 483,642 Miscellaneous —— —— 6,606 i Total Revenues 22,055 8,664 10,526,386 1 Expenditures: Capital Outlay: General Governmen t —— —— 2,561,573 Public Safety 209,914 151,198 159,344 _ Physical Environment 11,440 —— —— Transportation —— —— 14,073 Human Services 9,468 3,990 —— Culture and Recreation -- -- 815,761 Total Expenditures 230,822 155,188 3,550,751 Excess of Revenues Over/ (Under) Expenditures (208,767) (146,524) 6,975,635 Other Financing Sources/(Uses): Transfers to Other Funds —— —— (6,349,324) Excess of Revenues and Other Sources Over/ (Under) Expenditures and Other Uses (208,767) (146,524) 626,311 Fund Balance, October 1, 1992 588,134 241,241 12,657,423 Fund Balance, September 30, 1993 $ 379,367 $ 94,717 $ 13,283,734 G-3 Sales Tax Bond Capital Improvements Total $ -- $ 10,027,642 —— 8,496 375,294 889,655 2,799 9,405 378,093 10,935,198 -— 2,561,573 15,467,234 15,987,690 -- 11,440 —— 14,073 —— 13,458 —— 815,761 15,467,234 19,403,995 (15,089,141) (8,468,797) —— (6,349,324) (15,089,141) (14,818,121) 19,636,913 33,123,711 $ 4,547,772 $ 18,305,590 G-4 MONROE COUNTY, FLORIDA—BOARD OF COUNTY COMMISSIONERS COMBINING STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES BUDGET AND ACTUAL — ALL CAPITAL PROJECT FUNDS FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1993 Capital Projects, r-- Comprehensive Improvements Variance Favorable Budget Actual (Unfavorable) Revenues: Taxes $ -- $ -- $ -- Intergovernmental -- -- -- - Interest 20,000 22,055 2,055 Miscellaneous -- -- -- Total Revenues 20,000 22,055 2,055 Expenditures: Capital Outlay: General Government: General Governmental Facilities —— —— —— Miscellaneous Governmental Facilities —— —— —— Other Governmental Facilities -- -- -- Additional Governmental Facilities -- -- -- Public Safety: Fire Control Facilities -- -- -- Detention/Correction Facilities -- —— —— Ambulance and Rescue Facilities -- -- -- Ambulance and Rescue Vehicles 90,000 365 89,635 Fire Control Vehicles 457,124 209,549 247,575 Physical Environment: Sewer Services 39,500 7,440 32,060 Pigeon Key Generator 4,500 4,000 500 Transportation: • Monroe County Airports —— —— —— Parking Facilities —— —— —— Human Services: Animal Control Facilities 9,468 9,468 -- Culture and Recreation: Parks and Recreational Facilities —— —— -- Additional Parks and Recreational Facilities -- -- -- Monroe County Libraries -- -- -- Total Expenditures 600,592 230,822 369,770 Excess of Revenues Over/(Under) Expenditures (580,592) (208,767) 371,825 Other Financing Sources/(Uses): Reserve for Contingencies (4,876) -- 4,876 Transfers to Other Funds -- -- -- Total Other Financing Sources/(Uses) (4,876) -- 4,876 Excess of Revenues and Other Sources Over/(Under) Expenc tures and Other Uses (585,468) (208,767) 376,701 Fund Balance, October 1, 1992 588,134 588,134 -- Fund Balance,September 30, 1993 $ 2,666 $ 379,367 $ 376,701 G-5 4 1 I Capital Projects,� Capital Projects, 1 Revenue Bond Capital Improvements One Cent Infrastructure Surtax Variance Variance Favorable Favorable Budget Actual (Unfavorable) Budget Actual (Unfavorable) $ -- $ -- $ -- $ 6,500,000 $ 10,027,642 $ 3,527,642 -- -- -- -- 8,496 8,496 4,000 8,664 4,664 400,000 483,642 83,642 -- -- -- 6,606 6,606 1 4,000 8,664 4,664 6,900,000 10,526,386 3,626,386 `- -- -- -- 2,019,059 766,764 1,252,295 -- -- -- 162,690 127,167 35,523 -- -- -- 2,755,000 1,486,646 1,268,354 -- -- -- 185,000 180,996 4,004 -- -- -- 952,000 150,807 801,193 -- -- -- 1,100,000 -- 1,100,000 -- -- -- 40,000 8,537 31,463 _ 84,819 76,126 8,693 -- -- -- 156,198 75,072 81,126 -- -- -- -- -- -- 1,027 -- 1,027 -- -- -- 35,000 14,073 20,927 6,000 3,990 2,010 -- -- -- -- -- -- 2,002,356 287,002 1,715,354 1 -- -- -- .19,895 12,111 7,784 -- -- -- 667,200 516,648 150,552 247,017 155,188 91,829 9,939,227 3,550,751 6,388,476 1 (243,017) (146,524) 96,493 (3,039,227) 6,975,635 10,014,862 (10,209) -- 10,209 (832) -- 832 -- -- -- (8,278,984) (6,349,324) 1,929,660 (10,209) -- 10,209 (8,279,816) (6,349,324) 1,930,492 (253,226) (146,524) 106,702 (11,319,043) 626,311 11,945,354 241,241 241,241 -- 12,657,423 12,657,423 -- $ (11,985)$ 94,717 $ 106,702 $ 1,338,380' $ 13,283,734 $ 11,945,354 G-6 (Continued) J MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS COMBINING STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES BUDGET AND ACTUAL - ALL CAPITAL PROJECT FUNDS - CONTINUED FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1993 Capital Projects, Sales Tax Bond Capital Improvements Variance Favorable Budget Actual (Unfavorable) Revenues: Taxes $ -- $ -- $ -- Intergovernmental -- -- -- Interest 400,000 375,294 (24,706) Miscellaneous -- 2,799 2,799 Total Revenues 400,000 378,093 (21,907) Expenditures: Capital Outlay: General Government: General Governmental Facilities -- -- -- Miscellaneous Governmental Facilities -- -- -- Other Governmental Facilities •-- -- -- Additional Governmental Facilities -- -- -- Public Safety: Fire Control Facilities -- -- -- Detention/Correction Facilities 20,016,913 15,467,234 4,549,679 Ambulance and Rescue Facilities -- -- -- Ambulance and Rescue Vehicles -- -- -- . Fire Control Vehicles -- -- -- Physical Environment: Sewer Facilities -- -- -- Pigeon Key Fuel Tank -- -- -- Transportation: Monroe County Airports -- -- -- Parking Facilities -- -- -- Human Services: Animal Control Facilities -- -- -- Culture and Recreation: Parks and Recreational Facilities -- -- -- Additional Parks and Recreational Facilities -- -- -- Monroe County Libraries -- -- -- -- Total Expenditures 20,016,913 15,467,234 4,549,679 Excess of Revenues Over/(Under) Expenditures (19,616,913) (15,089,141) 4,527,772 Other Financing Sources/(Uses): Reserve for Contingendes -- -- -- Transfers to Other Funds -- -- -- Total Other Financing Sources/(Uses) -- -- -- Excess of Revenues and Other Sources Over/(Under) Expenditures and Other Uses (19,616,913) (15,089,141) 4,527,772 1 Fund Balance, October 1, 1992 19,636,913 19,636,913 -- Fund Balance,September 30, 1993 $ 20,000 $ 4,547,772 $ 4,527,772 G-7 1- , , Total ,_ Variance Favorable Budget Actual (Unfavorable) $ 6,500,000 $ 10,027,642 $ 3,527,642 -- 8,496 8,496 824,000 889,655 65,655 -- 9,405 9,405 7,324,000 10,935,198 3,611,198 2,019,059 766,764 1,252,295 162,690 127,167 35,523 2,755,000 1,486,646 1,268,354 185,000 180,996 4,004 952,000 150,807 801,193 21,116,913 15,467,234 5,649,679 40,000 8,537 31,463 174,819 76,491 98,328 613,322 284,621 328,701 39,500 7,440 32,060 4,500 4,000 500 1,027 -- 1,027 35,000 14,073 20,927 15,468 13,458 2,010 2,002,356 287,002 1,715,354 19,895 12,111 7,784 667,200 516,648 150,552 -i 30,803,749 19,403,995 11,399,754 (23,479,749) (8,468,797) 15,010,952 (15,917) -- 15,917 (8,278,984) (6,349,324) 1,929,660 (8,294,901) (6,349,324) 1,945,577 14 818 12 5(31,774,650) ( 1) 16,956, 9 2 33,123,711 33,123,711 -- $ 1,349,061 $ 18,305,590 $ 16,956,529 G-8 MONROE COUNTY, FLORIDA—BOARD OF COUNTY COMMISSIONERS COMBINING BALANCE SHEET ALL ENTERPRISE FUNDS SEPTEMBER 30, 1993 Municipal Svc Card District Sound Marathon Waste Bridge Airport ASSETS Current Assets: 1 - Cash and Cash Equivalents $ 5,809,288 $ 1,481,228 $ 381,187 Cash with Fiscal Agent —— 8,015 —— Investments at Cost or Amortized Cost 2,981,052 9,440,470 —— I Accounts Receivable: Delinquent Waste Collection Fees . 1,225,006 —— —— Allowance for Uncollectible Waste Collection Fees (1,059,114) -- -- Other 318,577 24 11,009 Allowance for Other Uncollectible (54,074) —— —— Due from Other Funds 1,105 234 187,802 Due from Other Governmental Units 112,609 287,887 639,640 Interest Receivable 37,212 182,351 -- Total Current Assets 9,371,661 11,400,209 1,219,638 Restricted Assets: Cash and Cash Equivalents 588,531 399,204 32,209 Investments at Cost or Amortized Cost 3,690,020 1,427,073 —— Interest Receivable -- 29,017 -- Total Restricted Assets 4,278,551 1,855,294 32,209 Property, Plant and Equipment (Net of Accumulated Depreciation) 8,930,509 1,330,886 _ 2,331,021 Other Assets: Deferred Charges (Net) 302,482 244,207 —— Total Assets $ 22,883,203_ $ 14,830,596 $ 3,582,868 H-1 Key West Airport Total - $ 515,395 $ 8,187,098 —— 8,015 —— 12,421,522 —— 1,225,006 -- (1,059,114) 96,881 426,491 —— (54,074) 16,195 205,336 187,599 1,227,735 —— 219,563 816,070 22,807,578 229,884 1,249,828 —— 5,117,093 -- 29,017 229,884 6,395,938 1,063,298 13,655,714 —— 546,689 $ 2,109252 $ 43,405,919 H-2 (Continued) j MONROE COUNTY, FLORIDA—BOARD OF COUNTY COMMISSIONERS COMBINING BALANCE SHEET — CONTINUED _ ALL ENTERPRISE FUNDS SEPTEMBER 30, 1993 Municipal Svc Card District Sound Marathon - Waste Bridge Airport LIABILITIES AND FUND EQUITY Current Liabilities: Accounts Payable $ 584,995 $ 1,878 $ 673,523 Accrued Wages and Benefits Payable 53,211 11,051 3,725 Claims and Judgements Payable 266,978 —— —— Due to Other Funds 69,891, 121,037 23,899 Due to Other Governmental Units —— 386 -- Matured Bonds Payable —— 5,000 —— — Matured Interest Payable —— 19 —— Matured Premium Payable -- 2,996 -- Deferred Revenue —— —— 56,511 Deposits in Escrow 50,051 225 13,306 Total Current Liabilities 1,025,126 142,592 770,964 Current Liabilities Payable from Restricted Assets: Accrued Interest Payable 303,328 94,615 —— Special Obligation Notes Payable 193,288 —— —— _ Revenue Bonds Payable 285,000 155,000 -- Landfill Closure Costs 4,362,810 —— -- Total Current Liabilities Payable from Restricted Assets 5,144,426 249,615 -- Long-Term Liabilities: Accrued Compensated Absences 115,651 11,519 9,474 Special Obligation Notes Payable 50,953 —— —— Revenue Bonds Payable 9,105,000 4,430,000 -- Due to Other Governmental Units 885,029 —— -- Total Long—Term Liabilities 10,156,633 4,441,519 9,474 Total Liabilities 16,326,185 _ 4,833,726 780,438 Fund Equity: Contributed Capital 2,805,649 5,052,761 1,741,201 Retained Earnings: Reserved for Revenue Bond Retirement 3,975,223 1,760,679 —— Unreserved (223,854) 3,183,430 1,061,229 Total Retained Earnings 3,751,369 4,944,109 1,061,229 — Total Fund Equity 6,557,018 9,996,870 2,802,430 Total Liabilities and Fund Equity $ 22,883,203 $ 14,830,596 $ 3.582.868 H-3 Key West Airport Total $ 130,180 $ 1,390,576 15,835 83,822 —— 266,978 44,533 259,360 —— 386 —— 5,000 -- 19 —— 2,996 15,972 72,483 18,005 81,587 224,525 2,163,207 —— 397,943 —— 193,288 —— 440,000 —— 4,362,810 —— 5,394,041 59,786 196,430 —— 50,953 —— 13,535,000 —— 885,029 59,786 14,667,412 284,311 22,224,660 1,169,137 10,768,748 —— 5,735,902 655,804 4,676,609 655,804 10,412,511 1,824,941 21,181,259 $ 2,109,252 $ 43,405,919 j l H-4 I MONROE COUNTY, FLORIDA—BOARD OF COUNTY COMMISSIONERS ' COMBINING STATEMENT OF REVENUES, EXPENSES AND CHANGES IN FUND EQUITY ALL ENTERPRISE FUNDS FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1993 Municipal Svc Card District Sound Marathon Waste Bridge Airport Operating Revenues: Tolls $ -- $ 1,474,676 $ -- Charges for Services 11,600,754 —— 343,249 Franchise Fees 3,001,539 —— —— Fines and Forfeitures —— —— 30 - Miscellaneous 144,685 254 15,807 Total Operating Revenues 14,746,978 1,474,930 359,086 Operating Expenses: Personal Services 1,054,278 382,263 125,332 Operations • 11,728,422 456,839 163,708 Landfill Closure 857,689 —— —— Depreciation and Amortization 916,076 88,956 10,503 Total Operating Expenses 14,556,465 928,058 299,543 Operating Income 190,513 546,872 59,543 P 9 Non—Operating Revenues (Expenses): Operating Grants 812,567 227,110 790,747 Interest Income 535,181 517,946 6,624 Interest Expenses and Fiscal Charges (638,908) (149,491) -- Loss on Disposition of Assets (6,586) (2,126) -- Total Non—Operating Revenues (Expenses) 702,254 593,439 797,371 Income Before Operating Transfers _ 892,767 1,140,311 856,914 Operating Transfers: Transfers from Other Funds 2,727,395 380,969 218,653 Transfers to Other Funds (1,632,112) (401,874) (14,338) 1 Total Operating Transfers 1,095,283 (20,905) 204,315 ' Net Income 1,988,050 1,119,406 1,061,229 Fund Equity — October 1, 1992 4,568,968 3,827,464 -- Contributed Capital -- 5,050,000 1,741,201 Fund Equity — September 30, 1993 $ 6,557,018 $ 9,996.870 $ 2,802,430 -- H-5 • Key West Airport Total $ -- $ 1,474,676 1,392,693 13,336,696 —— 3,001,539 2,106 2,136 9,305 170,051 1,404,104 17,985,098 650,309 2,212,182 646,527 12,995,496 —— 857,689 38,680 1,054,215 1,335,516 17,119,582 68,588 865,516 470,137 2,300,561 9,664 1,069,415 —— (788,399) —— (8,712) 479,801 2,572,865 Li 548,389 3,438,381 134,208 3,461,225 f- (26,793) (2,075,117) 107,415 1,386,108 655,804 4,824,489 —— 8,396,432 1,169,137 7,960,338 $ 1,824,941 $ 21,181,259 H-6 MONROE COUNTY, FLORIDA—BOARD OF COUNTY COMMISSIONERS COMBINING STATEMENT OF CASH FLOWS ,_ ALL ENTERPRISE FUNDS FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1993 INCREASE (DECREASE) IN CASH AND CASH EQUIVALENTS Municipal Svc Card District Sound Marathon Waste Bridge Airport Cash flows from operating activities: Cash received for services $ 14,745,556 $ 1,416,064 $ (481,896) Cash payments to suppliers for goods and services (13,791,307) (354,762) 533,714 Cash payments to employees for services (1,094,885) (391,941) (112,133) ., Other operating revenue 144,685 254 15,837 Net cash provided (used) by operating activities 4,049 669,615 (44,478) Cash flows from noncapital financing activities: Operating grants received 748,481 —— 847,258 Operating transfers from other funds 2,727,395 380,969 218,653 Operating transfers to other funds (1,632,112) (401,874) (14,338) Capital contributions received —— —— 325,601 Net cash provided (used) by noncapital financing activities 1,843,764 (20,905) 1,377,174 Cash flows from capital and related financing activities: Capital contributions received —— 5,050,000 —— Proceeds from issuance of bonds —— 4,340,793 —— — Acquisition of fixed assets (948,142) —— (925,924) Principal paid on capital debt (813,862) -- -- Interest paid on capital debt (643,724) (66,436) —— Net cash provided (used) by capital and related financing activities (2,405,728) 9,324,357 (925,924) Cash flows from investing activities: Purchase of investment securities (18,079,008) (17,153,691) -— Proceeds from sale and maturities - of investment securities 14,981,208 6,286,148 —— Interest on investments 497,969 306,578 6,624 Net cash provided (used) by investing activities (2,599,831). (10,560,965) 6,624 Net increase (decrease) in cash and cash - equivalents (3,157,746) (587,898) 413,396 1 l Cash and cash equivalents at beginning of year 9,555,565 2,476,345 —— r- Cash and cash equivalents at end of year $ _ 6,397,819 $ 1,888,447 $ 413,396 H-7 I Key West Airport Total $ 1,628,311 $ 17,308,035 (738,411) (14,350,766) (604,112) (2,203,071) 11,411 172,187 297,199 926,385 467,249 2,062,988 134,208 3,461,225 (26,793) (2,075,117) 252,743 578,344 827,407 4,027,440 —— 5,050,000 —— 4,340,793 (388,991) (2,263,057) —— (813,862) —— (710,160) (388,991) 5,603,714 —— (35,232,699) —— 21,267,356 9,664 820,835 9,664 (13,144,508) 745,279 (2,586,969) -- 12,031,910 $ 745,279 $ 9,444,941 H-8 • MONROE COUNTY, FLORIDA—BOARD OF COUNTY COMMISSIONERS COMBINING STATEMENT OF CASH FLOWS ALL ENTERPRISE FUNDS — CONTINUED FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1993 RECONCILIATION OF OPERATING INCOME TO NET CASH PROVIDED (USED) BY OPERATING ACTIVITIES Municipal Svc Card _ District Sound Marathon Waste Bridge Airport Operating n income P 9 $ 190,513 $ 546,872 $ 59,543 Adjustments to reconcile operating income to net cash provided (used) by operating activities: Depreciation and amortization 916,076 88,957 10,503 Change in assets and liabilities: - Decrease/(Increase) in: Accounts receivable vable 157,414 28 (11,009) Due from other funds (1,105) (216) (187,802) Due from other governmental units —— (59,035) (639,640) (Decrease)/Increase in: Accounts payable (837,888) (209) 673,523 Accrued wages (53,948) (10,354) 3,725 Due to other funds (513,896) 102,285 23,899 Due to other governmental units 29 386 —— Deposits (13,075) 225 13,306 • Landfill Closure Costs 148,470 —— —— Compensated Absences 13,341 676 9,474 Asserted and paid claims (1,882) —— —— Total adjustments (186,464) 122,743 (104,021) ,- Net cash provided (used) by operating activities $ 4,049 $ 669,615 $ (44,478) SUPPLEMENTAL SCHEDULE OF NON—CA SH FINANCING, CAPITAL AND INVESTING ACTIVITIES The Municipal Service District, Waste and Card Sound Bridge retired certain plan assets having a net book value of$6,586 and$2,126 respectively. The Marathon and Key West Airports received certain plan assets contributed from the General Fund having a net book value of$1,415,600 and $916,394 respectively. H-9 Key West Airport Total $ 68,588 $ 865,516 38,680 1,054,216 773(6, ) 139,660 105,061 (84,062) 134,830 (563,845) 56,424 (108,150) (13,589) (74,166) (148,308) (536,020) -- 415 2,500 2,956 —— 148,470 59,786 83,277 —— (1,882) 228,611 60,869 $ 297,199 $ 926,385 H-10 MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS SCHEDULE OF EXPENDITURES - BUDGET AND ACTUAL MUNICIPAL SERVICES DISTRICT - WASTE FOR THE YEAR ENDED SEPTEMBER 30, 1993 Variance Favorable Budget - Actual (Unfavorable) Operating Expenditures: Administration $ 547,105 $ 541,405 $ 5,700 Hazardous Waste 299,352 231,024 68,328 i Franchise Operators 3,737,288 3,702,507 34,781 Indirect Costs 100,000 -- 100,000 Cudjoe Key Transfer Station 1,736,340 1,717,991 18,349 Cudjoe Key Landfill 200,326 177,203 23,123 Cudjoe Key Landfill Closure 440,670 439,692 978 Cudjoe Key Post Closure 9,129 -- 9,129 Long Key Transfer Station . 2,253,901 2,226,436 27,465 Long Key Landfill 233,196 . 204,372 28,824 _ Long Key Landfill Closure 919,300 918,572 728 Long Key Post Closure 9,129 -- 9,129 Key Largo Transfer Station 2,979,803 2,848,697 131,106 Key Largo Landfill _ 267,909 185,221 82,688 Key Largo Landfill Closure 205,751 205,531 220 Key Largo Post Closure 40,275 -- 40,275 Pollution Control 276,443 88,825 187,618 Recycling 741,668 676,560 65,108 Recycling Grant 66,219 44,652 21,567 DER Recycling Grant 123,151 86,531 36,620 Mosquito Control Fire Abatement Grant 18,272 7,585 10,687 Litter Grant 46,634 46,634 -- Salary Adjustment 26,528 -- 26,528 Total Operating Expenditures 15,278,389 14,349,438 928,951 Non-Operating Expenditures: Debt Service: Principal Retirement 1,013,862 813,862 200,000 Interest Expenses and Fiscal Charges 729,502 638,908 90,594 Capital Outlay 4,783,669 945,178 3,838,491 Loss on Disposition of Assets 6,586 6,586 -- Total Non-Operating Expenditures 6,533,619 2,404,534 4,129,085 Operating Transfers and Reserves: Reserve for Contingencies 2,369,823 -- 2,369,823 Transfers to Other Funds 1,799,564 1,632,112 167,452 Total Operating Transfers and Reserves 4,169,387 1,632,112 2,537,275 Total Expenditures $ 25,981,395 $ 18,386,084 $ 7,595,311 H-11 . -1 MONROE COUNTY, FLORIDA—BOARD OF COUNTY COMMISSIONERS SCHEDULE OF EXPENDITURES — BUDGET AND ACTUAL CARD SOUND BRIDGE FOR THE YEAR ENDED SEPTEMBER 30, 1993 Variance Favorable Budget Actual (Unfavorable) Operating Expenditures: Card Sound Road&Toll Bridge $ 405,359 $ 379,134 $ 26,225 Card Sound Bridge Repair 49,890 40,104 9,786 County Engineer 66,176 49,635 16,541 Salary Adjustment 9,703 ——. 9,703 \ Total Operating Expenditures 531,128 468,873 62,255 • Non—Operating Expenditures: Debt Service: Principal Retirement 135,625 -- 135,625 Interest Expenses and Fiscal Charges 149,491 149,491 -- Capital Outlay 6,341,360 370,229 5,971,131 Loss on Disposition of Assets 2,126 2,126 -- Total Non—Operating Expenditures 6,628,602 521,846 6,106,756 Operating Transfers and Reserves: Reserve for Contingencies 500,000 —— 500,000 1 Transfers to Other Funds 422,689 401,874 20,815 Total Operating Transfers and Reserves 922,689 401,874 520,815 Total Expenditures $ 8,082,419 $ 1,392,593 $ 6,689,826 _ H-12 MONROE COUNTY, FLORIDA—BOARD OF COUNTY COMMISSIONERS SCHEDULE OF EXPENDITURES — BUDGET AND ACTUAL MARATHON AIRPORT FOR THE YEAR ENDED SEPTEMBER 30, 1993 Variance Favorable Budget Actual (Unfavorable) Operating Expenditures: Operation & Maintenance $ 240,669 $ 230,823 $ 9,846 Development of Regional Impact Study 6,230 6,230 Salary Adjustment 3,250 —— 3,250 Total Operating Expenditures 250,149 237,053 13,096 Non—Operating Expenditures: Capital Outlay 5,784,273 977,911 4,806,362 Operating Transfers and Reserves: Reserve for Contingencies 116,937 -- 116,937 Transfers to Other Funds 14,338 14,338 -- Total Operating Transfers and Reserves 131,275 14,338 116,937 Total Expenditures $ 6,165,697 $ 1,229,302 $ 4,936,395 • H-13 MONROE COUNTY, FLORIDA—BOARD OF COUNTY COMMISSIONERS SCHEDULE OF EXPENDITURES — BUDGET AND ACTUAL KEY WEST AIRPORT FOR THE YEAR ENDED SEPTEMBER 30, 1993 Variance Favorable Budget Actual (Unfavorable) Operating Expenditures: Operation & Maintenance $ 1,071,437 $ 1,067,025 $ 4,412 Non—Operating Expenditures: Capital Outlay 4,234,226 618,802 3,615,424 Operating Transfers and Reserves: Reserve for Contingencies 199,868 —— 199,868 Transfers to Other Funds 26,793 26,793 —— Total Operating Transfers and Reserves 226,661 26,793 199,868 Total Expenditures $ 5,532,324 $ 1,712,620 $ 3,819,704 H-14 MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS COMBINING BALANCE SHEET ALL INTERNAL SERVICE FUNDS SEPTEMBER 30, 1993 Worker's Group Risk Compensation Insurance Management Fund Fund Fund Total ASSETS Current Assets: Cash and Cash Equivalents $ 876,030 $ 1,461,608 $ 570,635 $ 2,908,273 Investments at Cost or Amortized Cost 596,210 596,210 993,684 2,186,104 Accounts Receivable 3,740 181,499 538 185,777 Interest Receivable 7,442 7,442 12,404 27,288 Due from Other Funds 9,635 345,600 126 355,361 Due from Other Governmental Units -- 16,179 -- 16,179 Total Current Assets 1,493,057 2,608,538 1,577,387 5,678,982 _ Property, Plant and Equipment (Net,Where Applicable, of Accumulated Depreciation) 8,680 1,909 21,139 31,728 Total Assets $ 1,501,737 $ 2,610,447 $ 1,598,526 $ 5,710,710 LIABILITIES AND FUND EQUITY Current Liabilities: Accounts Payable $ 31,486 $ 78,591 $ 63,267 $ 173,344 Accrued Wages and Benefits Payable 3,686 3,430 3,954 11,070 Claims & Judgments Payable 250,000 1,251,477 1,348,325 2,849,802 Due to Other Funds 6,800 69,720 3,871 80,391 Other Current Liabilities -- 6,702 -- 6,702 Total Current Liabilities 291,972 1,409,920 1,419,417 3,121,309 1 Long-Term Liabilities: Accrued Compensated Absences 10,505 11,244 8,019 29,768 Total Liabilities 302,477 1,421,164 1,427,436 3,151,077 Fund Equity: Retained Earnings: Unreserved 1,199,260 1,189,283 171,090 2,559,633 Total Liabilities and Fund Equity $ 1,501,737 $ 2,610,447 $ 1,598,526 $ 5,710,710 1 • H-15 1 MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS COMBINING STATEMENT OF REVENUES, EXPENSES AND CHANGES IN FUND EQUITY ALL INTERNAL SERVICE FUNDS FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1993 Worker' s Group Risk Compensation Insurance Management Fund Fund Fund Total Operating Revenues: Charges for Services $ 1,329,519 $ 5,327,737 $ 1,048,695 $ 7,705,951 Miscellaneous 44,581 702 2,319 - - 47,602 -- Total Operating Revenues 1,374,100 5,328,439 1,051,014 7,753,553 Operating Expenses: Personal Services 150,397 115,737 131,391 397,525 Operations 379,239 979,943 594,612 1,953,794 Depreciation 3,048 425 5,468 8,941 Asserted and Paid Claims 245,937 - 4,278,255 479,428 5,003,620 Total Operating Expenses 778,621 - 5,374,360 1,210,899 7,363,880 Operating Income (Loss) 595,479 (45,921) (159,885) 389,673 Non-Operating Revenues (Expenses): Interest 46,435 56,290 67,016 169,741 Loss on Disposition of Assets (4,690) (629) (2,350) (7,669) Total Non-Operating Revenues (Expenses) 41,745 55,661 64,666 162,072 Income (Loss) Before Operating Transfers 637,224 9,740 (95,219) 551,745 -- Operating Transfers: Transfers from Other Funds -- -- 5,000 5,000 Transfers to Other Funds (5,146) (3,972) (3,972) (13,090) Total Operating Transfers (5,146) (3,972) 1,028 (8,090) Net Income (Loss) 632,078 5,768 (94,191) 543,655 Fund Equity - October 1, 1992 567,182 1,183,515 265,281 2,015,978 --- Fund Equity - September 30, 1993 $ 1,199,260 $ 1,189,283 $ 171.090 $ 2,559,633 I L H-16 MONROE COUNTY, FLORIDA—BOARD OF COUNTY COMMISSIONERS COMBINING STATEMENT OF CASH FLOWS ALL INTERNAL SERVICE FUNDS FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1993 DECREASE IN CASH AND CASH EQUIVALENTS Worker's Group Risk Compensation Insurance Management Fund Fund Fund Total Cash flows from operating activities: Cash received for services $ 1,327,802 $ 5,669,000 $ 1,049,131 $ 8,045,933 Cash payments to suppliers for goods and services (953,519) (5,079,887) (860,469) (6,893,875) Cash payments to employees for services (148,297) (112,474) (128,856) (389,627) Other operating p g revenue 44,581 702 2,319 47,602 Net cash provided by operating activities 270,567 477,341 62,125 810,033 Cash flows from noncapital financing activities: Operating transfers from other funds —— —— 5,000 5,000 Operating transfers to other funds (5,146) (3,972) (3,972) (13,090) Net cash provided (used) by noncapital financing activities (5,146) (3,972) 1,028 (8,090) Cash flows from capital and related financing activities: Acquistion of fixed assets (756) (281) (4,273) (5,310) Cash flows from investing activities: Purchase of investment securities (596,210) (596,210) (993,684) (2,186,104) Interest on investments 38,993 48,848 54,612 142,453 Net cash used by investing activities (557,217) (547,362) (939,072) (2,043,651) Net decrease in cash and cash equivalents (292,552) (74,274) (880,192) (1,247,018) Cash and cash equivalents at beginning of year 1,168,582 1,535,882 1,450,827 4,155,291 Cash and cash equivalents at end of year $ 876,030 $ 1,461,608 $ 570,635 $ 2,908,273 H-17 (Continued) 11 MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS COMBINING STATEMENT OF CASH FLOWS j I ALL INTERNAL SERVICE FUNDS - CONTINUED _! FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1993 RECONCILIATION OF OPERATING INCOME TO NET CASH PROVIDED BY OPERATING ACTIVITIES Worker's Group Risk Compensation Insurance Management _ Fund Fund Fund Total - Operating income (loss) $ 45 921 159 885 89 595,479 $ � ) $ � , ) $ 3 ,673 1 Adjustments to reconcile operating income to net cash provided by operating activities: Depreciation 3,048 425 5,468 8,941 _I, Change in assets and liabilities: Decrease/(Increase) in: i Accounts receivable 4,280 (68,008) (288) (64,016) Due from other funds (7,797) 364,622 724 357,549 Due from other governmental units 1,800 44,649 -- 46,449 (Decrease)/Increase in: Accounts payable (17,569) 4,616 22,302 9,349 Accrued wages (2,609) (1,549) (2,593) (6,751) Due to other funds (14,908) 63,781 (3,156) 45,717 Compensated absences 4,709 4,812 5,128 14,649 Asserted and paid claims (295,866) 107,595 194,425 6,154 Other current liabilities -- 2,319 -- 2,319 Total adjustments (324,912) 523,262 222,010 420,360 Net cash provided by operating activities $ 270,567 $ 477,341 $ 62,125 $ 810,033 SUPPLEMENTAL SCHEDULE OF NON-CASH FINANCING CAPITAL AND INVESTING ACTIVITIES Worker's Compensation, Group Insurance, and Risk Management Funds retired certain plan assets having a net book value of $4,690, $629, and$2,350 respectively. , _J H-18' MONROE COUNTY, FLORIDA—BOARD OF COUNTY COMMISSIONERS SCHEDULE OF EXPENDITURES — BUDGET AND ACTUAL WORKER'S COMPENSATION FUND FOR THE YEAR ENDED SEPTEMBER 30, 1993 Variance Favorable Budget Actual (Unfavorable) Operating Expenditures: Administrative $ 128,953 $ 128,484 $ 469 Operations and Claims 1,124,700 614,640 510,060 Safety & Loss Control 37,804 37,139 665 Total Operating Expenditures 1,291,457 780,263 511,194 Non—Operating Expenditures: Capital Outlay 756 756 —— Operating Transfers and Reserves: Reserve for Contingencies 524,543 —— 524,543 Transfers to Other Funds 5,146 5,146 -- Total Operating Reserves 529,689 5,146 524,543 Total Expenditures $ 1,821,902 $ 786,165 $ 1,035,737 H-19 MONROE COUNTY, FLORIDA—BOARD OF COUNTY COMMISSIONERS SCHEDULE OF EXPENDITURES — BUDGET AND ACTUAL GROUP INSURANCE FUND FOR THE YEAR ENDED SEPTEMBER 30, 1993 Variance Favorable Budget Actual (Unfavorable) Operating Expenditures: Administration $ 131,917 $ 129,920 $ 1,997 Group Insurance Claims 5,268,228 5,244,644 23,584 Total Operating Expenditures 5,400,145 5,374,564 25,581 Non—Operating Expenditures: Capital Outlay 281 281 —— Operating Transfers and Reserves: Reserve for Contingencies 2,086,230 —— 2,086,230 Transfers to Other Funds 3,972 3,972 -- Total Operating Reserves 2,090,202 3,972 2,086,230 Total Expenditures $ 7,490,628 $ 5,378,817 $ 2,111,811 • i 11 H-20 MONROE COUNTY, FLORIDA—BOARD OF COUNTY COMMISSIONERS SCHEDULE OF EXPENDITURES — BUDGET AND ACTUAL RISK MANAGEMENT FUND FOR THE YEAR ENDED SEPTEMBER 30, 1993 Variance Favorable Budget Actual (Unfavorable) Operating Expenditures: Administration $ 126,495 $ 124,462 $ 2,033 Risk Management Claims 1,146,048 1,040,185 105,863 Safety and.Loss Control 44,928 43,134 1,794 Total Operating Expenditures 1,317,471 1,207,781 109,690 Non—Operating Expenditures: Capital Outlay 4,850 4,272 578 Operating Transfers and Reserves: Reserve for Contingencies 951,084 —— 951,084 Transfers to Other Funds 3,972 3,972 —— Total Operating Reserves 955,056 3,972 951,084 Total Expenditures $ 2,277,377 $ 1,216,025 $ 1,061,352 H-21 THIS PAGE INTENTIONALLY LEFT BLANK • MONROE COUNTY, FLORIDA—BOARD OF COUNTY COMMISSIONERS COMBINING BALANCE SHEET ' ALL FIDUCIARY FUNDS SEPTEMBER 30, 1993 EXPENDABLE TRUST FUNDS Law. Drug Shared County Court Enforcement Abuse &State Health Facility Trust Trust Care Program Fees ASSETS Cash and Cash Equivalents $ 34,292 $ 19,668 $ 4,536 $ 296,437 Investments at Cost or Amortized Cost —— -- -- —— Accounts Receivable 19 —— —— —— Due from Other Funds -- -- -- 3,523 Due from Other Governmental Units 57,535 497 —— 3,081 Total Assets $ 91,846 $ 20,165 $ 4,536 $ 303,041 LIABILITIES AND FUND BALANCES Liabilities: Accounts Payable $ 696 $ —— $ -— $ 3,489 Due to Other Funds —— —— —— 85,206 Due to Others -- -- -- -- Total Liabilities 696 —— —— 88,695 - Fund Balance: Reserved for Trust Fund Purposes 91,150 20,165 4,536 214,346 Total Fund Balance 91,150 20,165 4,536 214,346 Total Liabilities and Fund Balance $ 91,846 $ , 20,165 $ 4,536 $ 303,041 r- 1 i I-1 I Agency Funds Deferred Compensation Plans Total $ —— 354,933 655,553 655,553 -- 19 ' —— 3,523 -- 61,113 $ 655,553 1,075,141 $ -- 4,185 —— 85,206 655,553 655,553 655,553 744,944 330,197 —— 330,197 $ 655,553 $ 1,075,141 • 1-2 MONROE COUNTY, FLORIDA—BOARD OF COUNTY COMMISSIONERS COMBINING STATEME NT OF REVENUES, EXPENDITURES AND CHANGES IN.FUND BALANCES ALL EXPENDABLE TRUST FUNDS FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1993 Law. Drug Shared County Enforcement Abuse & State Health Trust Trust Care Program Revenues: Charges for Services $ —— $ Fines & Forfeitures 137,672 3,851 —— Interest 1,650 566 160 Total Revenues 139,322 4,417 160 Expenditures: Current: General Government -- -- -- Public Safety 102,940 -- --. Total Expenditures 102,940 —— —— Excess of Revenues Over/ (Under) Expenditures 36,382 4,417 160 Other Financing Sources/(Uses): Transfers from Other Funds —— —— —— Excess of Revenues and Other Sources Over/(Under) Expenditures and Other Uses 36,382 . 4,417 160 Fund Balance, October 1, 1992 54,768 15,748 4,376 Fund Balance, September 30, 1993 $ 91,150 $ 20,165 $ 4,536 1-3 Court Facility Fees Total $ . 39,942 $ 39,942 -- 141,523 3,540 5,916 43,482 187,381 3,488 3,488 —— 102,940 3,488 106,428 39,994 80,953 85,207 85,207 125,201 166,160 89,145 164,037 $ 214,346 $ 330,197 1-4 1 MONROE COUNTY, FLORIDA—BOARD OF COUNTY COMMISSIONERS COMBINING STATEMENT OF CHANGES IN ASSETS AND LIABILITIES ALL AGENCY FUNDS FOR FISCAL YEAR ENDED SEPTEMBER 30, 1993 Balance Balance October 1, September 30, 1992 Additions Deductions 1993 DEFERRED COMPENSATION PLAN: ASSETS Cash and Investments $ 481,467 $ 187,125 $ 13,039 $ 655,553 LIABILITIES _ Due to Others $ 481,467 . $ 187,125 $ 13,039 $ 655,553 • —5. MONROE COUNTY, FLORIDA—BOARD OF COUNTY COMMISSIONERS STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE — BUDGET AND ACTUAL LAW ENFORCEMENT TRUST EXPENDABLE TRUST FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1993 Variance Favorable Budget Actual (Unfavorable) Revenues: J Fines and Forfeitures $ 82,614 $ 137,672 $ 55,058 Interest 1,000 1, 650 650 Total Revenues 83,614 139,322 55,708 Expenditures: Current: Public Safety 113,150 102,940 10,210 Excess of Revenues Over/ (Under) Expenditures (29,536) 36,382 65,918 Fund Balance, October 1, 1992 54,768 54,768 -- Fund Balance, September30, 1993 $ 25,232 $ 91,150 $ 65,918 1-6 MONROE COUNTY, FLORIDA—BOARD OF COUNTY COMMISSIONERS STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE — BUDGET AND ACTUAL DRUG ABUSE TRUST EXPENDABLE TRUST FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1993 Variance Favorable Budget Actual (Unfavorable) Revenues: Fines and Forfeitures $ 1,500 $ 3,851 $ 2,351 Interest 200 566 366 Total Revenues 1,700 4,417 2,717 Expenditures: Current: Human Services 14,529 —— 14,529 Excess of Revenues Over/ (Under) Expenditures (12,829) 4,417 17,246 Other Financing Sources/(Uses): Reserve for Contingencies (1,600) —— 1,600 Excess of Revenues and Other Sources Over/(Under) Expenditures and Other Uses (14,429) 4,417 18,846 Fund Balance, October 1, 1992 15,748 15,748 -- Fund Balance, September 30, 1993 $ 1,319 $ 20,165 $ 18,846 1-7 l_I MONROE COUNTY, FLORIDA—BOARD OF COUNTY COMMISSIONERS STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE BUDGET AND ACTUAL SHARED COUNTY AND STATE HEALTH CARE PROGRAM EXPENDABLE TRUST FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1993 I ' Variance Favorable Budget Actual (Unfavorable) Revenues: Interest $ 100 $ 160 $ 60 Expenditures: Current: Public Safety 4,454 —— 4,454 Excess of Revenues Over/ (Under) Expenditures (4,354) 160 4,514 Fund Balance, October 1, 1992 4,376 4,376 -- Fund Balance, September 30, 1993 $ 22 $ 4,536 $ 4,514 1-8 MONROE COUNTY, FLORIDA—BOARD OF COUNTY COMMISSIONERS STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE — BUDGET AND ACTUAL COURT FACILITY FEES EXPENDABLE TRUST FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1993 Variance Favorable Budget Actual (Unfavorable) Revenues: Charges for Services $ —— $ 39,942 $ 39,942 Interest 1,000 3,540 2,540 Total Revenues 1,000 43,482 42,482 Expenditures: Current: General Government: Court Facility 59,089 3,488 55,601 Excess of Revenues Over/ (Under) Expenditures (58,089) 39,994 98,083 Other Financing Sources/(Uses): Transfers from Other Funds —— 85,207 85,207 Excess of Revenues and Other Sources Over/(Under) Expenditures and Other Uses (58,089) 125,201 183,290 Fund Balance, October 1, 1992 89,145 89,145 -- Fund Balance, September 30, 1993 $ 31,056 $ 214,346 $ 183,290 1-9 MONROE COUNTY, FLORIDA—BOARD OF COUNTY COMMISSIONERS SCHEDULE OF GENERAL FIXED ASSETS BY SOURCE SEPTEMBER 30, 1993 Total GENERAL FIXED ASSETS: Land $ 13,788,262 Buildings 23,400,637 Equipment 22,862,494 Construction In Progress 35,092,778 Total General Fixed Assets $ 95,144,171 INVESTMENTS IN FIXED ASSETS: General Fund Revenues: County Funding $ 14,367,530 1988 Improvement Revenue Bonds 62,098 Federal Grants and Shared Revenues 880,772 State Grants and Shared Revenues 653,580 Donations 186,467 General Obligation Bonds 2,469,017 Special Revenue Fund Revenues 13,182,327 Donations 2,595,538 Capital Project Fund: Special Revenue Bonds 1,210,451 1988 Improvement Revenue Bonds . 2,194,322 1991 Sales Tax Revenue Bonds 28,882,737 Federal Grants and Shared Revenues 1,152,746 State Grants and Shared Revenues 110,023 County Funding 27,184,655 Donations 11,908 Total Investment in General Fixed Assets $ 95,144,171 I, I J-1 MONROE COUNTY, FLORIDA - BOARD OF COUNTY COMMISSIONERS SCHEDULE OF GENERAL FIXED ASSETS BY FUNCTION AND ACTIVITY - CONTINUED SEPTEMBER 30, 1993 Construction Land Buildings Equipment _in Progress Total General Government: Legislative $ -- $ -- $ 89,343 $ -- $ 89,343 Executive -- -- 41,989 -- 41,989 Financial and Administrative 439,179 3,393,859 2,768,646 -- 6,601,684 Legal Counsel -- -- 60,905 -- 60,905 Comprehensive Planning 23,223 28,580 433,518 -- 485,321 Judicial -- 127,573 1,263,456 -- 1,391,029 - Other General Government 4,491,358 6,111,391 - 2,699,502 -- 13,302,251 Total General Government 4,953,760 9,661,403 7,357,359 -- 21,972,522 Public Safety: Law Enforcement 359,962 1,231,998 -- -- 1,591,960 Fire Control 340,135 228,269 6,181,724 -- 6,750,128 Detention/Correction 4,858,904 7,219,744 22,941 -- 12,101,589 Protective Inspections -- 14,808 167,581 -- 182,389 Emergency and Disaster Relief Services -- 36,786 579,867 -- 616,653 Ambulance and Rescue Services -- 13,215 2,754,959 -- 2,768,174 Medical Examiner -- -- 32,995 -- 32,995 Other Public Safety -- -- 9,750 -- 9,750 Total Public Safety 5,559,001 8,744,820 9,749,817 -- 24,053,638 Physical Environment: Conservation &Resource Mgmt -- -- 53,197 -- 53,197 Other Physical Environment -- -- 7,511 ' -- 7,511 Total Physical Environment -- -- 60,708 -- 60,708 Transportation: Road and Street Facilities -- 22,009 2,612,917 -- 2,634,926 Airports 130,700 -- -- -- 130,700 Parking Facilities 799,963 -- -- -- 799,963 Total Transportation 930,663 22,009 2,612,917 -- 3,565,589 Economic Environment: Employment Opportunity and Development -- -- -.- -- -- Industry Development 369,000 -- -- -- 369,000 Veteran's Services -- -- 54,397 -- 54,397 Other Economic Development -- -- - 147,075 -- 147,075 Total Economic Environment 369,000 -- 201,472 -- 570,472 J-2 (Continued) MONROE COUNTY, FLORIDA — BOARD OF COUNTY COMMISSIONERS SCHEDULE OF GENERAL FIXED ASSETS BY FUNCTION AND ACTIVITY — CONTINUED SEPTEMBER 30, 1993 Construction Land Buildings Equipment in Progress Total Human Services: Hospitals -- 34,510 163,152 -- 197,662 Health 10,500 367,442 946,068 -- 1,324,010 Welfare 8,500 445,618 468,027 -- 922,145 Total Human Services 19,000 847,570 1,577,247 -- 2,443,817 Culture and Recreation: Libraries 63,184 3,034,727 274,964 -- 3,372,875 Parks and Recreation 1,885,354 1,083,844 163,103 -- 3,132,301 Other Culture and Recreation 8,300 6,264 864,907 -- 879,471 Total Culture and Recreation 1,956,838 4,1.24,835 1,302,974 -- 7,384,647 Construction in Progress -- -- -- 35,092,778 35,092,778 Total $ 13,788,262 $ 23,400,637 $ 22,862,494 $ 35,092,778 $ 95,144,171 J-3 MONROE COUNTY, FLORIDA - BOARD OF COUNTY COMMISSIONERS SCHEDULE OF CHANGES IN GENERAL FIXED ASSETS BY FUNCTION AND ACTIVITY - CONTINUED FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1993 October 1, Transfers September 30, 1992 Additions Deductions In Out 1993 General Government: Legislative $ 115,266 $ -- $ 25,077 $ -- $ 846 $ 89,343 Executive. 39,360 9,527 6,898 -- -- 41,989 Financial and Administrative 5,605,830 1,092,540 134,257 38,381 810 6,601,684 Legal Counsel 74,423 1,808 15,326 -- -- 60,905 Comprehensive Planning 495,158 46,311 49,026 9,897 17,019 485,321 Judicial 1,291,570 173,773 74,404 900 810 1,391,029 Other General Government 12,089,157 1,347,354 117,790 -- 16,470 13,302,251 Total General Government 19,710,764 2,671,313 422,778 49,178 35,955 21,972,522 Public Safety: Law Enforcement 1,591,960 -- -- -- -- 1,591,960 Fire Control 6,733,092 591,185 566,727 -- 7,422 6,750,128 Detention/Correction 12,087,991 14,091 493 -- -- 12,101,589 Protective Inspections 198,753 18,548 42,034 7,122 -- 182,389 Emergency and Disast.ej aRelief Svcs 601,968 95,728 81,645 602 -- 616,653 Ambulance and Rescue Services 1,687,480 1,376,834 265,426 45,448 76,162 2,768,174 Medical Examiner 33,879 2,241 3,125 -- -- 32,995 Other Public Safety 9,750 . -- -- -- -- 9,750 . Total Public Safety 22,944,873 2,098,627 959,450 53,172 83,584 24,053,638 Physical Environment: - Conservation and Resource Mgmt 20,249 39,569 6,621 -- -- 53,197 1 Other Physical Environment 3,511 4,000 -- -- -- 7,511 Total Physical Environment 23,760 43,569 6,621 -- -- 60,708 Transportation: • Road and Street Facilities 2,652,385 99,969 135,149 586,441 568,720 2,634,926 Airports 3,612,822 -- 3,482,122 -- -- 130,700 Parking Facilities 799,963 -- -- -- -- 799,963 Total Transportation: 7,065,170 99,969 3,617,271 586,441 568,720 3,565,589 1 Economic Environrr )nt: Employment Opp ,rtunity Development 799 -- 799 -- -- -- Industry Development 200,000 169,000 -- -- -- 369,000 Veteran's Services 58,600 -- 4,203 -- -- 54,397 • Other Economic Development 142,636 19,067 14,628 -- -- 147,075 Total Economic Environment 402,035 188,067 19,630 -- -- 570,472 J=4 (Continued) MONROE COUNTY, FLORIDA — BOARD OF COUNTY COMMISSIONERS SCHEDULE OF CHANGES IN GENERAL FIXED ASSETS BY FUNCTION AND ACTIVITY — CONTINUED FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1993 October 1, Transfers September 30, 1992 Additions Deductions In Out 1993 Human Services: Hospitals 205,931 -- 8,269 -- -- 197,662 Health 992,777 391,462 60,229 -- -- 1,324,010 Welfare 900,845 174,127 153,195 2,795 2,427 . 922,145 Total Human Services 2,099,553 565,589 221,693 2,795 2,427 2,443,817 Culture and recreation: Libraries 2,573,553 884,168 83,946 -- 900 3,372,875 Parks and Recreation 3,003,497 163,887 35,083 -- -- 3,132,301 Other Culture/Recreation 879,997 -- 526 -- -- 879,471 Total Culture and Recreation 6,457,047 1,048,055 119,555 -- 900 7,384,647 Construction in Progress 19,749,206 18,455,344 3,111,772 -- -- 35,092,778 Total $ 78,452,408 $ 25,170,533 $ 8,478,770 $ 691,586 $ 691,586 $ 95,144,171 J-5 MONROE COUNTY, FLORIDA — BOARD OF COUNTY COMMISSIONERS SCHEDULE OF CHANGES IN GENERAL LONG—TERM DEBT FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1993 Balance Balance October 1, September 30, 1992 Additions Retirements 1993 - General Long—Term Debt Payable: Revenue Bonds Payable: Improvement Revenue Bonds,Series 1983 $ 1,890,000 $ -- $ 1,890,000 $ -- Improvement Revenue Bonds,Series 1988A 5,000,000 -- 5,000,000 -- Improvement Revenue Bonds,Series 1988B 1,680,000 -- 1,680,000 -- Sales Tax Revenue Bonds,Series 1991 41,280,000 -- 2,540,000 38,740,000 Refund Improvement Revenue Bonds, Series 1993 (83) -- 1,185,000 105,000 1,080,000 - Refund Improvement Revenue Bonds, Series 1993 (88) -- 7,230,000 -- 7,230,000 Total Revenue Bonds Payable 49,850,000 8,415,000 1.1,215,000 47,050,000 _ Installment Loans 179,006 49,093 52,873 175,226 Capital Lease Obligations 23 895 -- 10 937 1 P 9 2958, Accrued Compensated Absences: Annual Leave 814,637 -- 3,019 811,618 Compensatory Time 46,313 6,017 -- 52,330 Sick Leave 191,462 15,114 -- 206,576 — Total Accrued Compensated Absences 1,052,412 21,131 3,019 1,070,524 Total General Long—Term Debt Payable $ 51,105,313 $ 8,485,224 $ 11,281,829 $ 48,308,708 J-6 i- KEMP GREEN, P.A. Certified Public Accountants 1438 KENNEDY DRIVE P. O. BOX 1529 KEY WEST, FLORIDA 33041-1529 MEMBER OF AMERICAN INSTITUTE WM. O. KEMP, C.P.A. (305) 294-2581 AND FLORIDA INSTITUTE OF MARVA E. GREEN, C.P.A. FAX # (305) 294-4778 CERTIFIED PUBLIC ACCOUNTANTS INDEPENDENT AUDITORS' REPORT ON THE INTERNAL CONTROL STRUCTURE AND MANAGEMENT COMMENTS BASED ON AN AUDIT OF THE GENERAL PURPOSE FINANCIAL STATEMENTS Clerk Ex Officio Board of County Commissioners Monroe County, Florida We have audited the general purpose financial statements of the Board of County Commissioners of Monroe County, Florida (the "Board") for the year ended September 30, 1993, and have issued our report thereon dated February 28, 1994. We conducted our audit in accordance with generally accepted auditing standards, Government Auditing Standards, issued by the Comptroller General of the United States, and the provisions of Office of Management and Budget Circular A-128, 9 "Audits of State and Local Governments." Those standards and OMB Circular A-128 require that we plan and perform the audit to obtain reasonable assurance about whether the general purpose financial statements are free of material misstatement. In planning and performing our audit of the general purpose financial statements of the Board for the year ended September 30, 1993, we considered its internal control structure in order to determine our auditing procedures for the purpose of expressing our opinion on the general purpose financial statements and not to provide assurance on the internal control structure. The management of the Board is responsible for establishing and maintaining an internal control structure. In fulfilling this responsibility, estimates and judgements by management are required to assess the expected benefits and related costs of internal control structure policies and procedures. The objectives of an internal control structure are to provide management with reasonable, but not absolute, assurance that assets are safeguarded against loss from unauthorized use or disposition, and that transactions are executed in accordance with management's authorization and recorded properly to permit the preparation of general purpose financial statements in accordance with generally accepted accounting principles. Because of inherent limitations in any internal control structure, errors or irregularities may nevertheless occur and not be detected. Also, projection of any evaluation of the structure to future periods is subject to the risk that procedures may become inadequate because of changes in conditions or that the effectiveness of the design and operation of policies and procedures may deteriorate. For the purpose of this report, we have classified the significant internal control policies and procedures in the following categories: - Revenues/Cash Receipts - Expenditures/Cash Disbursements - External Financial Reporting - Payroll/Personnel - Controls used in Administering Compliance with Laws and Regulations - General and Specific K-1 For all of the control categories listed previously, we obtained an understanding of the design of relevant policies and procedures and whether they have been placed in operation, and we assessed control risk. Our consideration of the internal control structure would not necessarily disclose all matters in the internal control structure that might be material weaknesses under standards established by the American Institute of Certified Public Accountants. A material weakness is a reportable condition in which the design or operation of one or more of the specific internal control structure elements does not reduce to a relatively low level the risk that errors and irregularities in amounts that would be material in relation to the. general purpose financial statements being audited may occur and not be detected within a timely period by employees in the normal course of performing their assigned functions. We noted no matters involving the internal control structure and its operations that we consider to be material weaknesses as defined above. MANAGEMENT COMMENTS • Reported in Prior Year's Report on Internal Control Structure and Management Comments, Not Implemented as of September 30, 1993 During the course of our audit of the financial statements of the Board of County Commissioners, we noticed appropriate action had been taken upon recommendations and: suggested accounting procedures as outlined in the Management Comments section of the Report on Internal Control Structure and Management Comments for the year ended September 30, 1992, except for the following: Grants Observation: Grants appear to be under the direction of the recipient department and monitored to some degree by the grants management department. We have noted wide variation in the quality of management, compliance procedures, reporting procedures and cash flow management. Further, there seems to be some confusion as to the areas of responsibility between the recipient department and grants management department. Recommendation: Grants management should be centralized to the extent practicable to insure consistency with County policies, contract requirements and financial reporting requirements. In addition, it should also provide review procedures relative to the preparation of reports, budget set up and contract compliance independent of the recipient department. A point of contact should be designated to respond to requests for information. Purchasing Procedures Observation: Purchasing policies do not require competitive bidding when the Procurement Policy Office has determined that the goods or services are available from only one vendor ("sole source purchase") . The policies do not address any procedures or standard for proof that goods and services are indeed exclusively . available from one company. K-2 r- L2 Recommendation: Purchasing policies should require the documentation of sole source availability before competitive bid procedures are dropped. The documentation should be presented to the Board of County Commissioners to enable them to declare a valid exception to purchasing procedures. Budgetary Compliance Observation: A review of the Board's budget as originally adopted relative to certain provisions of Monroe County Code and Florida Statute 129.01 revealed the following: The Marathon Airport fund budget contained contingency funds in excess of 10% of the total fund budget.. A practice has been adopted whereby "reserves"• have been budgeted which are not contingency or cash balance forward. These reserves are described as various expenditure reserves and should have been appropriated in the department cost center where the related expenditure was likely to occur. Florida Statute 129.01 makes no provision for such reserves. Recommendation: Budgets should be adopted and maintained in accordance with legal requirements. Due to Customers Observation: Several credits refundable to Municipal Service District Customers with current waste disposal bills were noted. During this fiscal year there were no procedures to review this listing for potential refunds. Recommendation: Procedures have been modified whereby refunds have been placed on the 1994 tax bills. A review of the customer refunds should be performed on a routine basis to ensure that all available credits have been refunded. Current Year Findings Cash Management Procedures Observation: We noted seven instances wherein a deposit took three to twelve business days to reach the bank. The departments involved were Animal Control , Building Department, Library, Planning Department, and Card Sound Bridge. Recommendation: Funds should be deposited as quickly as possible, especially when the proceeds consist largely of cash, to prevent loss or misappropriation. Card Sound Bridge Revenue il Observation: The Revenue/Receipt reports.do not provide a readily apparent audit trail between revenue, treadle counts, tokens received and cash deposited. Recommendation: The report should be modified to provide a clear record of activity, revenue received and cash deposited. Supporting documentation should be organized to match the reports as prepared. K-3 r- I Grants Observation: Two Single Audit findings have recurred for a number of years. It appears that there is no procedure in place for designating the responsibility for resolving single audit findings. Recommendation: A policy should be developed which designates the responsibility for resolution of these findings. Observation: The County received a major reimbursement grant which was allocated between two funds. Cost centers could not be readily located which supported the allocation of the grant between the funds or which supported the amount of funds reimbursed. The reimbursement request submitted to the grantor consisted of copies of original invoices and was prepared without reference to the official books and records of the County. Although further research determined that the. expenditures requested were appropriate, there was not an adequate audit trail between the funds received and expended for a portion of the grant. Recommendation: Requests for grant reimbursements should never be developed independently of the County's official financial records. County procedures require that cost centers and budgets be created for all grant funds received. The appropriate level of management should be responsible for the coordination of the grant contract with the financial records to provide the necessary accountability. OTHER REQUIRED DISCLOSURES We have reviewed the annual report filed with the Department of Banking and Finance for Monroe County, Florida pursuant to Section 218.32, Florida Statutes. This report is in agreement with the annual audit report which incorporates the financial statements of the Board of County Commissioners of Monroe County, Florida. - Marva Green was the Auditor in Charge for the audit of the Board of County Commissioners of Monroe County, Florida. We attest that the Auditor in Charge met the educational requirements pursuant to Chapter 11.45, Florida Statutes. The Board was not in a state of financial emergency as described in Florida Statutes, Section 218.503(1) . . . This report is intended for the information of the Board of County Commissioners, management and others within the County, and officials of applicable federal and state agencies. This restriction is not intended to limit the distribution of this report, which is a matter of public record. (r-C7tA-",62 Kemp & Green, P.A. Certified Public Accountants February 28, 1994 K-4 KEMP GREEN, P.A. Certified Public Accountants 1438 KENNEDY DRIVE P. O. BOX 1529 KEY WEST, FLORIDA 33041-1529 MEMBER OF AMERICAN INSTITUTE WM. O. KEMP, C.P.A. (305) 294-2581 AND FLORIDA INSTITUTE OF MARVA E. GREEN, C.P.A. FAX # (305) 294-4778 CERTIFIED PUBLIC ACCOUNTANTS INDEPENDENT AUDITORS' REPORT ON COMPLIANCE BASED ON THE AUDIT OF THE GENERAL PURPOSE FINANCIAL STATEMENTS Clerk Ex Officio Board of County Commissioners Monroe County, Florida We have audited the general purpose financial statements of the Board of County Commissioners of Monroe County, Florida ("The Board") as of and for the year ended September 30, 1993, and have issued our report thereon dated February 28, 1994. We conducted our audit in accordance with generally accepted auditing standards, Government Auditing Standards, issued by the Comptroller General of the United States and the provisions of Office of Management and Budget Circular A-128, "Audits of State and Local Governments. " Those standards and OMB Circular A-128 require that we plan and perform the audit to obtain reasonable assurance about whether the general purpose financial statements are free of material misstatement. Compliance with laws, regulations, contracts, and grants applicable to the Board is the responsibility of the Board's management. As part of obtaining reasonable assurance about whether the general purpose financial statements are free of material misstatement, we performed tests of the Board's compliance with certain provisions of laws, regulations, contracts, and grants. However, the objective of our audit of the general purpose financial statements was not to provide an opinion on overall compliance with such provisions. Accordingly, we do not express such an opinion. The results of our tests indicate that, with respect to the items tested, the Board complied, in all material respects, with the provisions referred to in the preceding paragraph. With respect to items not tested, nothing came to our `! attention that caused us to believe that the Board had not complied, in all material respects, with those provisions. We noted certain immaterial instances of noncompliance that we have reported to the management of the Board in a separate letter dated February 28, 1994. This report is intended for the information of the Board of County Commissioners, management and others within the County, and officials of applicable federal and state agencies. This restriction is not intended to limit the distribution of this report, which is a matter of public record. PA Kemp & Green, P.A. Certified Public Accountants February 28, 1994 K-5 i ' L KEMP GREEN, P.A. Certified Public Accountants 1438 KENNEDY DRIVE P. O. BOX 1529 KEY WEST, FLORIDA 33041-1529 MEMBER OF AMERICAN INSTITUTE WM. O. KEMP, C.P.A. (305) 294-2581 AND FLORIDA INSTITUTE OF MARVA E. GREEN, C.P.A. FAX # (305) 294-4778 CERTIFIED PUBLIC ACCOUNTANTS INDEPENDENT AUDITORS' REPORT ON SUPPLEMENTAL SCHEDULES OF FEDERAL AND STATE FINANCIAL ASSISTANCE AND SCHEDULE OF HRS MATCHING REQUIREMENTS � I Clerk Ex Officio Board of County Commissioners Monroe County, Florida We have audited the purpose generalfinancial statements of the Board of County Commissioners of Monroe County, Florida (the "Board") for the year ended September 30, 1993, and have issued our report thereon dated February 28, 1994. These general purpose financial statements are the responsibility of the Board's management. Our responsibility is to express an opinion on these general purpose financial statements based on our audit. We conducted our audit in accordance with generally accepted auditing standards, Government Auditing Standards, issued by the Comptroller General of the United States, and the provisions of Office of Management and Budget Circular A-128, "Audits of State and Local Governments." Those standards and OMB Circular A-128 require that we plan and perform the audit to obtain reasonable assurance about . whether the general purpose financial statements are free of material misstatement. An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the general purpose financial statements. An audit also includes assessing the accounting principles used and significant estimates made by management, as well as evaluating the overall general purpose financial statement presentation. We believe that our audit provides a reasonable basis for our opinion. Our audit was conducted for the purpose of forming an opinion on the general purpose financial statements of the Board taken as a whole. The accompanying Schedules of Federal and State Financial Assistance and Schedule of HRS Matching Requirements are presented for purposes of additional analysis and are not a required part of the general purpose financial statements. Such supplemental schedules have been subjected to the auditing procedures applied in the audit of the general purpose financial statements and, in our opinion, are fairly presented in all material respects in relation to the general purpose financial statements taken as a whole. J �n Kemp & Green, P.A. Certified Public Accountants February 28, 1994 L-1 MONROE COUNTY, FLORIDA—BOARD OF COUNTY COMMISSIONERS SCHEDULE OF FEDERAL FINANCIAL ASSISTANCE FOR THE YEAR ENDED SEPTEMBER 30, 1993 Federal Federal Grantor/Pass—Through Grantor CFDA Grant Balances Program Title Number ID Number October 1, 1992 Department of Health and Human Services • Passed through State Department of Health and Rehabilitative Services and Dade & Monroe Counties Alliance for Aging: Transportation III—B 1992 13.633 KG251 $ (7,114) — Transportation III—B 1993 13.633 KG351 -- Nutrition C—I 1992 13.635 KG251 (2,240) Nutrition C—I 1993 13.635 KG351 -- Nutrition C—II 1992 13.635 KG251 217 Nutrition C—II 1993 13.635 KG351 -- USDA 1992 13.635 KG251 -- _USDA 1993 13.635 US351 —— Homemakers III—D 1992 13.641 KG251. 237 Homemakers III—D 1993 13.641 KG351 -- Information & Referral III—B 1992 13.633 KG251 29 Information & Referral III—B 1993 13.633 KG351 -- Hurricane C—I 93.635 KG351B -- Hurricane C—II 93.635 KG351B -- Title IV Disaster 93.668 DR-351 -- Substance Abuse Treatment 93.003 KH383 —— Homeless Mentally III 93.003 KH441 —— Passed through State Department of Community Affairs: Community Services Block Grant Grace Jones 93.031 92SB—69-11—54-01—074 484 Community Services Block Grant Grace Jones 93.031 93SB-1 N-11-54-01-074 -- Total Department (8,387) Department of Housing and Urban Development Direct Program: Housing Authority — HUD Grant 14.174 R89—HG-12-0236 -- Housing Authority — HUD Grant 14.174 R90—HG-12-0236 (2,270) Total Department (2,270) Department of the Justice Passed through Department of Community Affairs: Anti—Drug Abuse Work Release-1992 16.579 92—CJ-63-11-54-01-029 13,043 Anti—Drug Abuse Pretrial — 1992 16.579 92—CJ-63-11-54-01-130 8,340 Anti—Drug Abuse Pretrial — 1993 16.579 93—CJ-79-11-54-01-059 -- L-2 L r iYi i j Matching (n Contributions and Cash Miscellaneous Balances Receipts Revenues Expenditures Refunds September 30, 1993 $ 37,496 $ 9,670 $ 54,280 $ -- $ -- 125,769 26,452 146,552 -- (5,669) 25,666 18,545 45,307 1,144 -- 95,551 46,085 143,496 -- 1,860 27,204 16,754 42,556 1,185 -- 92,806 35,730 130,647 -- 2,111 14,280 -- 14,280 -- -- 20,106 -- 20,106 -- -- 6,308 586 6,645 12 -- 14,430 1,419 14,955 -- (894) 5,062 509 5,124 418 -- 12,339 1,314 13,453 -- (200) 12,104 1,346 13,450 -- -- 5,995 666 6,661 -- -- 13,900 -- 12,579 --. (1,321) 65,375 -- 70,844 -- 5,469 38,250 -- 42,411 -- 4,161 484 -- -- -- -- 1,498 759 3,792 -- 1,535 11 614,623 159,835 787,138 2,759 7,052 -- -- 8,000 -- 8,000 -- -- _ 9,058 -- 6,788 -- -- 17,058 -- 14,788 19,284 2,080 8,321 -- -- 8,340 -- -- -- -- 27,736. 15,371 61,484 -- 18,377 i _ The accompanying notes are an integral part of this schedule. L-3 (Continued) i MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS SCHEDULE OF FEDERAL FINANCIAL ASSISTANCE - CONTINUED _ FOR THE YEAR ENDED SEPTEMBER 30, 1993 Federal Federal Grantor/Pass-Through Grantor CFDA Grant Balances Program Title Number ID Number October 1, 1992 - Anti-Drug Abuse D.A.R.E. - 1992 16.579 92-CJ-63-11-54-01-028 25,215 Anti-Drug Abuse D.A.R.E. - 1993 16.579 92-CJ-79-11-54-01-061 -- Anti-Drug Abuse Administration - 1993 16.579 93-CJ-79-11-54-01-062 -- Anti-Drug Abuse Drug Recovery - 1993 16.579 93-CJ-79-11-54-01-060 -- Total Department 46,598 Department of Labor Passed through National Council on the Aging, Inc.: Senior Community Service Project 1992 17.235 D-3795-2-00-81-55-65-12 31,367 Senior Community Service Project 1993 17.235 D-4229-3-00-81-55-12 -- Passed through South Florida Employment&Training Consortium: JTPA Intake Title IIA 1993 17.250 2A-PY'93-33-00 -- JTPA Intake Title IIA 1992 17.250 2-PY'92-47-00 10,807 JTPA Intake Title IIA 1991 17.250 2-PY'91-14-00 . (3) JTPA Liasion 1992 17.250 2-PY'91-42-00 553 JTPA Liasion 1993 17.250 2-PY'92-35-00 9,432 JTPA Liasion 1994 17.250 2-PY'93-34-00 -- JTPA Title IIA 1989 17.250 2-PY'88-54-00 (114) JTPA Title IIB 1992/SYETC 17.250 92-S-16-01 16,964 JTPA Title IIB 1993 17.250 2B-93-19-01 -- JTPA Title IIC 1993 17.250 2C-PY'93-24-00 -- Total Department 69,006 Department of Transportation Direct Program: Key West AIP-03 Noise Study 20.106 3-12-0037-03 2,940 Key West AIP-06 Beacon &Tower 20.106 3-12-0037-06 5,063 Key West AIP-06 Environmental Assessment 20.106 3-12-0037-06 -- Key West AIP-06 Stormwater Runoff 20.106 3-12-0037-06 -- - Key West AIP-06 Federal Inspection Station 20.106 3-12-0037-06 -- Key West AIP-06 Terminal Renovations 20.106 3-12-0037-06 3,928 Key West AIP-06 Sewage Treatment Plant 20.106 3-12-0037-06 --. Key West AIP-07 Federal Insp. St. - Phase II 20.106 3-12-0037-07 85 Key West AIP Taxiway Guidance Signs 20.106 3-12-0037-0893 -- "- Key West AIP-06 Terminal Renovations & Expansion 20.106 3-12-0037-06 -- 1 Marathon AIP-06 Noise Study 20.106 3-12-0044-06 191 Marathon AIP-08 Sewage Treatment Plant 20.106 3-12-0044-08 1,353 - Marathon AIP-08 Aircraft Apron & Lighting 20.106 3-12-0044-08 5,496 Marathon AIP-08 Stormwater Runoff Study 20.106 3-12-0044-08 -- Marathon AIP-08 Terminal Phase I 20.106 3-12-0044-08 28,595 Marathon AIP-08 Clear and Grubb Runway 20.106 3-12-0044-1193 -- L-4 Li Matching Contributions and Cash Miscellaneous Balances Receipts Revenues Expenditures Refunds September 30, 1993 25,215 -- -- -- -- 57,712 27,909 111,633 -- 26,012 5,437 1,994 9,968 -- 2,537 _; 12,679 6,143 24,568 -- 5,746 156,403 53,497 215,974 -- 52,672 186,988 -- 155,621 -- -- 20,744 -- 58,176 -- 37,432 -- -- 10,504 -- 10,504 61,012 -- 62,210 -- . 12,005 - -- -- -- 3 -- 553 -- -- -- -- 39,503 -- 31,009 -- 938 -- -- 7,679 -- 7,679 -- -- 114 -- -- 16,964 -- -- -- -- 12,724 -- 23,532 -- 10,808 -- -- 6,802 -- 6,802 338,488 -- 355,647 3 86,168 2,940 -- -- -- -- 16,857 1,310 13,104 -- -- 30,441 9,682 96,817 -- 56,694 2,624 291 2,915 -- -- 9,893 7,180 15,609 -- (1,464) 17,688 9,006 19,578 -- (3,188) 6,191 4,869 10,586 -- (474) 112,262 99,428 216,149 -- 4,544 -- 1,915 19,151 -- 17,236 'L' -- 23,805 95,220 -- 71,415 191 -- -- -- -- 1,353 -- -- -- - 5,496 -- -- -- -- 1,121 232 2,322 -- 969 66,884 20,343 81,372 -- 22,740 -- 949 9,495 -- 8,546 H The accompanying notes are an integral part of this schedule. L-5 (Continued) L__, MONROE COUNTY, FLORIDA—BOARD OF COUNTY COMMISSIONERS SCHEDULE OF FEDERAL FINANCIAL ASSISTANCE — CONTINUED FOR THE YEAR ENDED SEPTEMBER 30, 1993 Federal Federal Grantor/Pass—Through Grantor CFDA Grant Balances Program Title Number ID Number October 1, 1992 Marathon AIP-08 Terminal Phase II 20.106 3-12-0044-08 59,812 Marathon AIP-09 Terminal Phase II 20.106 3-12-0044-09 -- Marathon AIP-09 Security Fence 20.106 3-12-0044-1193 -- Marathon Taxiway Guidance Signs 20.106 3-12-0044-1193 -- Passed through Department of Community Affairs: • Traffic Studies Equipment 20.600 FTE-92-12-04-02 19,536 Total Department 126,999 Federal Emergency Management Agency_ Passed through State Department of Community Affairs: Hurricane Andrew Recovery 83.516 93—EO-1R-11-54-01-091 —— March 93 Storm 83.516 94—E0-3T-11-54-01-231 -- Radiological Emergency Preparedness 1992 83.505 92—EP-81-11-54-10-002 (20,961) Radiological Emergency Preparedness 1993 83.505 93—EP-1C-11-54-10-002 —— Total Department (20,961) - Department of Commerce Direct Program: Economic Strategy Adjustment Plan 11.307 04-59-03950 -- Total Department —— U.S. Environmental Protection Agency Direct Program: ADID Program 66.461 CD004958-91—0 -- Total Department —— Total Federal Financial Assistance $ 210,985 L-6 Matching Contributions and Cash Miscellaneous Balances Receipts Revenues Expenditures Refunds September 30, 1993 L_ 70,366 6,213 13,506 -- (3,261) 62,411 381,822 830,048 -- 385,815 -- 609 6,090 -- 5,481 _. -- 1,845 18,451 -- 16,606 19,536 -- -- -- -- 426,254 569,499 1,450,413 -- 581,659 1,501,310 -- 1,503,268 -- 1,958 -- -- 10,415 -- 10,415 -- -- -- 20,961 -- 114,815 -- 86,326 -- (28,489) 1,616,125 -- 1,600,009 20,961 (16,116) -- -- 17,667 -- 17,667 -- -- 17,667 -- 17,667 38,897 -- 50,043 _ -- 11,146 38,897 -- 50,043 -- 11,146 $ 3,190,790 $ 782,831 $ 4,493,949 $ 23,723 $ 755,036 r The accompanying notes are an integral part of this schedule. L-7 J MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS SCHEDULE OF STATE FINANCIAL ASSISTANCE FOR THE YEAR ENDED SEPTEMBER 30, 1993 Grant Balances Program Title ID Number October 1, 1992 Florida Department of Health and Rehabilitative Services Direct Program: Community Care for Disabled Adults 1993 KG-162 $ 19,952 Community Care for Disabled Adults 1994 KG-178 -- - Emergency Medical Service Trust-1988 LC-855 (571) EMS County Award 1992 M2357 (40,000) EMS County Award 1992 M2359 (14,950) _ EMS County Award 1992 M2360 (2,079 EMS County Award 1992 M2356 (10,000) EMS County Award 1993 C9244 —— EMS County Award 1992 C9144 (110,907) EMS County Award 1991 LP363 (96,017) EMS Matching Grant 1992 M1166 (36,982) EMS Matching Grant 1992 M1168 (66,838) EMS Matching Grant 1993 M2591 —— Pass through Dade & Monroe Counties Alliance for Aging: Alzheimer's Disease Initiative — 1992 KG197 (100) Alzheimer's Disease Initiative — 1993 KG297 3,507 Alzheimer's Disease Initiative — 1994 - KG397 -- Community Care for Elderly 1993 KG251E 6,270 — Community Care for Elderly 1994 KG351E -- Community Care for Elderly Diversion Program 1993 KG251D 6,302 Total Department (342,413) Florida Department of Law Enforcement Direct Program: State Crime Lab -- -- Total Department -- 1 Florida Department of Community Affairs Direct Program: Emergency Management Assistance 92EM-67-11-54-10-039 21,585 Emergency Management Assistance 93EM-1D-11-54-10-040 -- Hazardous Materials Emergency Plan 91 EP-72-11-54-22-044 (40) Hazardous Materials Emergency Plan 93EP-1A-11—54-22-025 -- Stipulated Settlement Agreement 92—CA-58-11-54-01-652 61,750 Total Department 83,295 L-8 I- it Matching Contributions and Cash Miscellaneous Balances Receipts Revenues Expenditures Refunds September30, 1993 U $ 115,205 $ 10,594 $ 105,847 $ -- $ -- -- 3,303 35,889 -- 32,586 -- -- 571 -- -- -- 30,264 50,264 -- (20,000) -- 12,839 25,677 -- (2,112) -- 1,540 3,080 -- (539) -- 10,000 20,000 -- -- 57,055 -- -- -- (57,055) -- -- 110,653 -- (254) -- -- 96,017 -- -- -- 38,274 75,256 -- . -- - 68,453 135,291 -- -- 125,820 -- -- -- (125,820) -- -- -- 100 -- 17,636 -- 12,993 1,136 -- 5,753 -- 2,491 -- (3,262) 423,316 73,084 486,265 3,865 -- 89,916 61,753 138,746 -- (12,923) `J 21,648 -- 15,346 -- -- 856,349 310,104 1,314,386 5,101 (189,379) 47,589 -- 47,589 -- -- 47,589 -- 47,589 -- -- 21,585 -- -- -- -- -- .-- 26,120 -- 26,120 -- -- 40 -- -- 7,677 -- 7,677 -- -- 61,750 -- 61,750 -- 61,750 91,012 -- 95,587 -- 87,870 The accompanying notes are an integral part of this schedule. L-9 (Continued) MONROE COUNTY, FLORIDA—BOARD OF COUNTY COMMISSIONERS SCHEDULE OF STATE FINANCIAL ASSISTANCE — CONTINUED FOR THE YEAR ENDED SEPTEMBER 30, 1993 Grant Balances Program Title ID Number October 1, 1992 Florida Department of Natural Resources • Direct Program: Fl Recreation Development Assistance Program C7155 150,000 Derelict Vessel Removal—City of Key West C8036 -- Channel Marking Plan C8200 -- Boating Impact Management Plan C7442 5,348 Land &Water Conservation Fund Program C7468 98,190 Water Quality Monitoring Plan C7620 75,000 Tavernier Creek#12 C7735 1,800 Derelict Vessel Removal 091009 C7829 1,736 Boating Improvement Program — Duck Key#2 C7830 2,347 Derelict Vessel Removal Phase I C7424 60,539 Derelict Vessel Removal Shrimp Boat C8006 -- Reef Eyebolt Renovation C8005 —— Derelict Vessel Program 1993 C7986 -- Kemp Channel Marker#11 C8160 -- Derelict Vessel Removal 091132 C8169 -- Derelict Vessel Removal 091118 C8162 —— Key Colony Beach #3 C8161 —— Derelict Vessel Removal 091314 C8272 -- Derelict Vessel Removal 091246 C8270 -- Derelict Vessel Removal 091184 C8271 -- Cow Key Channel #16 C8284 -- Derelict Vessel Removal 091381 B93048 -- Derelict Vessel Removal 091389 B93050 -- - Derelict Vessel Removal 091340 B93051 -- Derelict Vessel Removal 091321 B93052 -- Tavernier Creek#5 C8349 —— Cudjoe Key Channel #16 • B93047 -- Total Department 394,960 Florida Department of State Direct Program: State Aid to Libraries 93—ST-23 —— Photograph Preservation 11-10 -- Total Department -— Florida Department of Environmental Regulation Direct Program: Solid Waste Recycling &Education 1992 • RE92-42 61,239 Solid Waste Recycling & Education 1993 RE93-41 -- -. Waste Tire 1992 WT92-42 -- Waste Tire 1993 WT93-41 —— Mosquito Control/Waste Tire MT93-40 —— Total Department 61,239 L-10 I , I Matching Contributions and Cash Miscellaneous Balances Receipts Revenues Expenditures Refunds September 30, 1993 . 150,000 -- -- -- -- -- -- 53,100 -- 53,100 -- -- 20,000 -- 20,000 J 58,125 -- 52,777 -- -- 98,190 -- -- -- -- 75,000 -- -- -- -- 1 1,800 -- -- -- . -- - 1,736 -- -- -- -- -- -- -- -- 2,347 i 87,439 -- 26,900 -- -- 21,670 -- 21,670 -- -- 15,660 -- 15,660 -- -- -- -- 56,900 -- 56,900 2,870 -- 2,870 -- -- 6,500 -- 6,500 -- -- 1,400 -- 1,400 -- -- 2,767 -- 2,767 -- -- -- -- 2,600 -- 2,600 -- -- 3,000 -- 3,000 -- -- 580 -- 580 -- -- 2,417 -- 2,417 -- -- 13,500 -- 13,500 -- -- 1,867 -- 1,867 -- -- 4,200 -- 4,200 -- -- 1,000 -- 1,000 -- -- 1,500 -- 1,500 -- -- 2,590 -- 2,590 523,157 -- 293,798 -- 165,601 128,483 -- 128,483 -- -- 4,105 -- 574 -- (3,531) 132,588 -- 129,057 -- (3,531) f 144,400 -- 83,161 -- -- 31,203 -- 105,945 -- 74,742 25,722 -- 25,722 -- -- 1 6,299 -- 27,259 -- 20,960 803 -- 7,585 -- 6,782 208,427 -- 249,672 -- 102,484 The accompanying notes are an integral part of this schedule. L-11 (Continued) LJ MONROE COUNTY, FLORIDA—BOARD OF COUNTY COMMISSIONERS SCHEDULE OF STATE FINANCIAL ASSISTANCE — CONTINUED FOR THE YEAR ENDED SEPTEMBER 30, 1993 Grant Balances Program Title ID Number October 1, 1992 Florida Department of Transporation Direct Program: Long Range Transportation Plan 6596618 20,000 Travel Time Study 6596618 -- - Highway Beautification 6610690 -- Hurricane Andrew Recovery 6119606 -- Key West AIP-06 Parking 6826695 312,695 Key West AIP-06 Beacon &Tower 6826694 2,507 Key West AIP-06 Environmental Assessment Plan 6826657 882 Key West AIP-06 Stormwater Runoff Study 6826668 49 Key West AIP-06 Federal Inspection Station Phase I 6826679 (5,529) Key West AIP-07 Federal Inspection Station Phase II 6826679 36 Key West AIP-06 Terminal Renovations 6826662 (7,209) Key West AIP-06 Sewage Treatment Plant 6826642 (5,164) Key West Airport Pavement 6826771 -- Key West Taxiway Guidance Signs 6826762 -- Key West AIP Terminal Renovations & Expansion 6826630 -- Marathon-Development of Regional Impact 6826670 • 5,438 Marathon AIP-08 Sewage Treatment Plant 6826700 (1,685) Marathon AIP-08 Stormwater Runoff Study 6826666 -- Marathon AIP-08 Terminal Phase I 6826631 (49,031) Marathon AIP-08 Terminal Phase II 6826747 7,330 Marathon Airport Parking Lot 6826703 5,073 Marathon T-Hangers 6826706 -- Marathon Taxiway Guidance Signs 6826762 -- Marathon AIP-08 Aircraft &Apron Lighting 6826717 330 Marathon AIP-08 Clear & Grubb Runway 6826770 -- Marathon AIP-09 Security Fence 6826754 -- Marathon AIP-09 Terminal Phase II 6826747 -- Total Department 285,722 Clean Florida Commission Direct Program: . Litter Prevention 15-91-92 (23,317) Total Department (23,317) South FL Water Management District Direct Program: Wildlife Pond Aeration C91-2625 (566) Stormwater Management Ordinance C90-1414 23,626 - Total Department 23,060 Total State Financial Assistance $ 482,546 I L L-12 1 Matching (- Contributions and Cash Miscellaneous Balances Receipts Revenues Expenditures Refunds September 30, 1993 22,600 29,145 47,000 -- 15,255 13,043 -- 13,043 -- -- iH -- 11,189 22,377 -- 11,188 -- -- 307,110 -- 307,110 338,916 45,007 90,014 -- 18,786 3,162 655 1,310 -- -- 2,573 4,841 9,682 -- 3,150 49 146 291 -- 145 2,774 3,590 7,180 -- (4,713) 47,512 49,714 99,428 -- 2,238 743 4,503 9,006 -- (3,449) 134 2,435 4,869 -- (2,864) 10,458 10,457 20,915 -- -- -- 957 1,915 -- 958 -- 11,903 23,805 -- 11,902 8,553 3,115 6,230 -- -- 154 -- -- -- (1,839) -- 116 232 -- 116 12,551 10,172 20,343 -- (51,411) -- 3,106 6,213 -- 10,437 -- -- -- -- 5,073 4,164 7,814 15,628 -- 3,650 -- 923 1,845 -- 922 306 -- -- -- 24 -- 475 950 -- 475 -- 305 609 -- 304 -- 190,911 381,822 -- 190,911 467,692 391,479 1,091,817 -= 518,368 -- 23,317 46,634 -- -- -- 23,317 . 46,634 -- -- -- -- 478 -- (88) 37,500 -- 13,874 -- -- 37,500 -- 14,352 -- (88) $ 2,364,314 $ 724,900 $ 3,282,892 $ - 5,101 $ 681,325 The accompanying notes are an integral part of this schedule. L-13 • MONROE COUNTY, FLORIDA BOARD OF COUNTY COMMISSIONERS NOTES TO SCHEDULES OF FEDERAL AND STATE FINANCIAL ASSISTANCE SEPTEMBER 30, 1993 NOTE 1 - SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES The accounting policies and the presentation of the Single Audit Report of the Board of County Commissioners of Monroe County, Florida (the "Board") have been designed to conform to generally accepted accounting principles as applicable to governmental units, including the reporting and compliance requirements of the Single Audit Act of 1984 and Office of Management and Budget Circular A-128, Audits of State and Local Governments (A-128) . Reporting Entity - The Single Audit Act of 1984 and Circular A-128 set forth the audit and reporting requirements for federal financial assistance. The Board has included schedules of both federal and state financial assistance in the Single Audit section.' Financial assistance received directly from the State of Florida is included to satisfy the audit requirements of the State of Florida grantor agencies. Basis of -Accounting - Basis of accounting refers to when revenues and expenditures or expenses are recognized in the accounts and reported in the financial statements. Basis of accounting relates to the timing of the measurements made, regardless of the measurement focus applied. The modified accrual basis of accounting is followed in the Schedules of Federal and State Financial Assistance. Under the modified accrual basis of accounting, revenues are recognized in the accounting period in which they become both measurable and available to finance expenditures of the current period. Available means collectible within the current period or soon enough thereafter to be used to pay liabilities of the current period. Expenditures are recorded when the related liability is incurred. In applying the susceptible-to-accrual concept to intergovernmental revenues, the legal and contractual requirements of the numerous individual programs are used as guidance. There are, however, essentially two types of these revenues. In one, monies must be expended on the specific purpose or project before any .amounts will be paid to the Board; therefore, revenues are recognized based upon the expenditures recorded. In the other, monies are virtually unrestricted as to purpose of expenditure and substantially_ irrevocable; i .e. , revocable only for failure to comply with prescribed compliance requirements, such as with equal employment opportunity. These resources are reflected as revenues at the time of receipt or earlier if they meet the availability criteria. NOTE 2 - CONTINGENCIES Grant monies received and disbursed by the Board are for specific purposes and are subject to review by the grantor agencies. Such audits may result in requests for reimbursement due to disallowed expenditures. Based upon prior experience, the Board does not believe that such disallowances, if any, would have a material effect on the financial position of the Board. As of February 28, 1994 there were no material questioned or disallowed costs as a result of grant audits in process or completed. L-14 • MONROE COUNTY, FLORIDA BOARD OF COUNTY COMMISSIONERS NOTES TO SCHEDULES OF FEDERAL AND STATE FINANCIAL ASSISTANCE SEPTEMBER 30, 1993 NOTE 3 - MAJOR GRANTS These programs represent Major Grants of the Board for the fiscal year ended September 30, 1993 as defined by OMB Circular A-128. The percentage of federal expenditures for major grants is computed as follows: Total Expenditures $ 4,493,949 Less: Matching Portions 782,831 Total Federal Expenditures $ 3,711,118 Federal Expenditures of Major Programs: Airport, •CFDA 20.106 $ 880,914 Hurricane Andrew Recovery, March 1993 Storm, CFDA 83.516 1,513,683 $ 2,394,597 Percentage of Major to Total Federal Expenditures 65% L-15 MONROE COUNTY, FLORIDA—BOARDOF COUNTY COMMISSIONERS SCHEDULE OF HRS MATCHING REQUIREMENTS FOR THE YEAR ENDED SEPTEMBER 30, 1993 4. I Contract Number KG251 KG351 US351 . KG351B DR351 Total Reimbursable Expenses $ 168,192 $ 449,103 $ 20,106 $ 20,111 $ 12,579 Amount Received or Receivable Requiring Match 115,533 344,866 20,106 18,099 13,900 Match % Required 10.00 10.00 —— 10.00 —— Amount of Match Required 12,837 38,318 —— 2,011 —— Total Funding Required 128,370 383,184 20,106 .20,110 13,900 Excess Funding (Liability) For Year Ended September 30, 1993 39,822 65,919 -- 1 (1,321) Excess Funding (Liability) September 30, 1992** 40,963 —— —— —— —— Excess Funding (Liability) September 30, 1993 $ 80,785 $ 65,919 $ —— $ 1 $ (1,321) * Grant funds were received in advance. The related expenditures have not been incurred to date. ** Grant terms do not coincide with the Board's fiscal year. Accordingly, those grants beginning in the prior fiscal year have an excess funding/liability presented as of September 30, 1992. L-16 . r-, r i � 1 KH383 KH441 KG162 KG178 LC855 M2357 M2359 $ 70,844 $ 42,411 $ 105,847 $ 35,889 $ 571 $ 50,264 $ 25,677 70,844 42,411 95,253 .32,586 —- —— —— —— —— 10.00 10.00 —— 50.00 50.00 -- -- 10,584 3,621 -- -- -- 70,844 42,411 105,837 36,207 —— —— —— —— —— 10 (318) 571 50,264 25,677 —— —— 141 —— 571 (80,000) (29,900) $ —— $ —— $ (131) $ (318) $ —— $ (29,736) $ (4,223) II L-17 (Continued) IJ MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS SCHEDULE OF HRS MATCHING REQUIREMENTS(Continued) FOR THE YEAR ENDED SEPTEMBER30, 1993 Contract Number M2360 • M2356 C9244 C9144 LP363 Total Reimbursable Expenses $ 3,080 $ 20,000 $ -- $ 110,653 $ 96,017 Amount Received or Receivable Requiring Match —— —— 57,055 —— —— Match % Required 50.00 50.00 —— —— —— Amount of Match Required —— —— —— —— —— Total Funding Required —— —— 57,055 —— —— Excess Funding (Liability) For Year Ended September 30, 1993 3,080 20,000 (57,055) 110,653 96,017 Excess Funding (Liability) September 30, 1992** (4,158) (20,000) —— (110,907) (96,017) Excess Funding (Liability) September 30, 1993 $ (1,078) $ -- $ (57,055) $ (254) $ -- * * * * Grant funds were received in advance. The related expenditures have not been incurred to date. ** Grant terms do not coincide with the Board's fiscal year. Accordingly, those grants beginning in the prior fiscal year have an excess funding/liability presented as of September 30, 1992. L-18 M1166 M1168 M2591 KG197 KG297 KG397 KG251E } $ 75,256 $ 135,291 $ —— $ —— $ 12,993 $ 2,491 $ 486,265 } —— —— 125,820 —— 14,129 5,753 417,046 50.00 50.00 25.00 10.00 —— —— 10.00 • 1 -- -- 41,940 -- -- -- 46,338 —— —— 167,760 —— 14,129 5,753 463,384 75,256 135,291 (167,760) —— (1,136) (3,262) 22,881 it (71,473) (133,677) —— 234 —— —— 16,069 $ 3,783 $ 1,614 $ (167,760) . $ 234 $ (1,136) $ (3,262) $ 38,950 * * L-1.9 (Continued) U MONROE COUNTY, FLORIDA—BOARDOF COUNTY COMMISSIONERS SCHEDULE OF HRS MATCHING REQUIREMENTS(Continued) FOR THE YEAR ENDED SEPTEMBER30, 1993 Contract Number KG351 E KG251 D Total Reimbursable _ Expenses $ 138,746 $ 15,346 Amount Received or Receivable Requiring Match 89,916 15,346 Match % Required 10.00 —— Amount of Match Required 9,991 -- Total Funding Required 99,907 15,346 Excess Funding (Liability) For Year Ended September 30, 1993 ——p 38,839 r- Excess Funding (Liability) September 30, 1992** —— —— Excess Funding (Liability) September 30, 1993 $ 38,839 $ —— * Grant funds were received in advance. The related expenditures have not been incurred to date. ** Grant terms do not coincide with the Board's fiscal year. Accordingly, those grants beginning in the prior fiscal year have an excess funding/liability presented as of September 30, 1992. L-20 1U • KEMP GREEN, P.A. Certified Public Accountants 1438 KENNEDY DRIVE P. O. BOX 1529 KEY WEST, FLORIDA 33041-1529 MEMBER OF AMERICAN INSTITUTE WM. O. KEMP, C.P.A. (305) 294-2581 AND FLORIDA INSTITUTE OF MARVA E. GREEN, C.P.A. FAX # (305) 294-4778 CERTIFIED PUBLIC ACCOUNTANTS f INDEPENDENT AUDITORS' REPORT ON COMPLIANCE WITH THE GENERAL REQUIREMENTS APPLICABLE TO FEDERAL FINANCIAL ASSISTANCE Clerk Ex Officio Board of County Commissioners Monroe County, Florida We have audited the general purpose financial statements of the Board of County Commissioners of Monroe County, Florida (the "Board") as of and for the year ended September 30, 1993, and have issued our report thereon dated February 28, 1994. We have applied procedures to test the Board's compliance with the following requirements applicable to each of its federal financial assistance programs, which are identified in the Schedule of Federal Financial Assistance, for the year ended September 30, 1993: Ii . Political Activity . Davis-Bacon Act . Civil Rights . Cash Management . Federal Financial Reports . Allowable Costs/Cost Principles . Drug-free Work Place Act . Administrative Requirements Our procedures were limited to the applicable procedures described in the Office of. Management and Budget's Compliance Supplement for Single Audits of State and Local Governments. Our procedures were substantially less in scope than an audit, the objective of which is the expression of an opinion on the Board's compliance with the requirements listed in the preceding paragraph. Accordingly, we do not express such an opinion. . With respect to the items tested, the results of those procedures disclosed no material instances of noncompliance with the requirements listed in the second paragraph of this report. With respect to items not tested, nothing came to our attention that caused us to believe that the Board had not complied, in all material respects, with those requirements. However, the results of our procedures disclosed immaterial instances of noncompliance with those requirements, which are described in the accompanying Schedule of Findings and Questioned Costs. L-21 This report is intended for the information of the Board of CountyCommissioners, P management and others within the County, and officials of applicable federal and state agencies. However, this report is a matter of public record and its distribution is not limited. Kemp & Green, •P.A. Certified. Public Accountants February 28, 1994 L-22 KEMP F4 GREEN, P.A. Certified Public Accountants 1438 KENNEDY DRIVE P. O. BOX 1529 KEY WEST, FLORIDA 33041-1529 MEMBER OF AMERICAN INSTITUTE WM. O. KEMP, C.P.A. (305) 294-2581 AND FLORIDA INSTITUTE OF MARVA E. GREEN, C.P.A. FAX # (305) 294-4778 CERTIFIED PUBLIC ACCOUNTANTS INDEPENDENT AUDITORS' REPORT ON COMPLIANCE WITH SPECIFIC REQUIREMENTS APPLICABLE TO MAJOR FEDERAL FINANCIAL ASSISTANCE PROGRAMS Clerk Ex Officio Board of County Commissioners Monroe County, Florida We have audited the general purpose financial statements of the Board of County Commissioners of Monroe County, Florida (the "Board") as of and for the year ended September 30, 1993, and have issued our report thereon dated February 28, 1994. We have also audited the Board's compliance with the requirements governing types of services allowed or unallowed; eligibility; matching, level of effort or earmarking; reporting; claims for advances and amounts claimed 9� reimbursements; or used for matching; cost allocation; and special requirements that are applicable to each of its major federal financial assistance programs, which are identified in the accompanying schedule of federal financial assistance, for the year ended September 30, 1993. The management of the Board is responsible for the Board's compliance with those requirements. Our responsibility is to express an opinion on compliance with those requirements based on our audit. We conducted our audit of compliance with those requirements in accordance with generally accepted auditing standards, Government Auditing Standards, issued by the Comptroller General of the United States, and OMB Circular A-128, "Audits of State and Local Governments. " Those standards and OMB Circular A-128 require that we plan and perform the audit to obtain reasonable assurance about whether material noncompliance with the requirements referred to above occurred. An audit includes examining, on a test basis, evidence about the Board's compliance with those requirements. We believe that our audit provides a reasonable basis for our opinion. In our opinion, the Board complied, in all material respects, with the requirements governing types of services allowed or unallowed; eligibility; matching, level of effort or earmarking; reporting; claims for advances and reimbursements; amounts claimed or used for matching; cost allocation; and special requirements that are applicable to each of its major federal financial assistance programs for the year ended September 30, 1993. This report is intended solely for the information of the Board of County Commissioners, management and others within the County, and officials of applicable federal and state agencies. This restriction is not intended to limit the distribution of this report, which is a matter of public record. Kemp & Green, P.A. Certified Public Accountants February 28, 1994 �� ! L-23 KEMP GREEN, P.A. Certified Public Accountants 1438 KENNEDY DRIVE P. O. BOX 1529 KEY WEST, FLORIDA 33041-1529 MEMBER OF AMERICAN INSTITUTE WM. O. KEMP, C.P.A. (305) 294-2581 AND FLORIDA INSTITUTE OF MARVA E. GREEN, C.P.A. FAX # (305) 294-4778 CERTIFIED PUBLIC ACCOUNTANTS INDEPENDENT AUDITORS' REPORT ON COMPLIANCE WITH SPECIFIC REQUIREMENTS APPLICABLE TO NONMAJOR FEDERAL FINANCIAL ASSISTANCE PROGRAM TRANSACTIONS Clerk Ex Officio Board of County Commissioners Monroe County, Florida We have audited the general purpose financial statements of the Board of r Commissioners of Monroe County, Florida (the "Board") as of and for the year ended September 30, 1993, and have issued our report thereon dated February 28, 1994. In connection with the audit of the general purpose financial statements of the Board, and with our consideration of the Board's control structure used to administer federal financial assistance programs, as required by Office of Management and Budget Circular A-128, "Audits of State and Local Governments, " we selected certain transactions applicable to certain nonmajor federal financial assistance programs for the year ended September 30, 1993. As required by OMB Circular A-128, we have performed auditing procedures to test compliance with the requirements governing types of services allowed or unallowed; eligibility; claims for advances and reimbursements; amounts claimed or used for matching; cost allocation; and special requirements that are applicable to those transactions. Our procedures were substantially less in scope than an audit, the objective of which is the expression of an opinion on the Board's compliance with these requirements. Accordingly, we do not express such an opinion. With respect to the items tested, the results of those procedures disclosed no material instances of noncompliance with the requirements listed in the preceding paragraph. With respect to items not tested, nothing came to our attention that caused us to believe that the Board had not complied, in all material respects, with those requirements. This report is intended for the information of the Board of County Commissioners, management and others within the County, and officials of applicable federal and state agencies. However, this report is a matter of public record and its distribution is not limited. P4 Kemp & Green, P.A. Certified Public Accountants February 28, 1994 L-24 KEMP F. GREEN, P.A. Certified Public Accountants 1438 KENNEDY DRIVE P. O. BOX 1529 KEY WEST, FLORIDA 33041-1529 MEMBER OF AMERICAN INSTITUTE WM. O. KEMP, C.P.A. (305) 294-2581 AND FLORIDA INSTITUTE OF MARVA E. GREEN, C.P.A. FAX # (305) 294-4778 CERTIFIED PUBLIC ACCOUNTANTS INDEPENDENT AUDITORS' REPORT ON COMPLIANCE BASED ON THE AUDIT OF THE STATE GRANTS I AND AID APPROPRIATIONS, FLORIDA STATUTES 216.349 Clerk Ex Officio Board of County Commissioners Monroe County, Florida We have audited the general purpose financial statements of the Board of Commissioners of Monroe County, Florida (the "Board") as of and for the year ended September 30, 1993, and have issued our report thereon dated February 28, 1994. We conducted our audit in accordance with generally accepted auditing standards, Government Auditing Standards, issued by the Comptroller General of the United States and the provisions of Office of Management and Budget Circular A-128, "Audits of State and Local Governments. " Those standards and OMB Circular A-128 require that we plan and perform the audit to obtain reasonable assurance about whether the general purpose ur ose financial statements are free of material misstatement. Compliance with state grants applicable to the Board is the responsibility of the Board's management. As part of obtaining reasonable assurance about whether the general purpose financial statements are free of material misstatement, we performed tests of the Board's compliance with certain state grants. However, the objective of our audit of the general purpose financial statements was not to provide an opinion on overall compliance with such provisions. Accordingly, we do not express such an opinion. The results of our tests indicate that, with respect to the items tested, the Board complied, in all material respects, with the provisions referred to in the preceding paragraph. With respect to items not tested, nothing came to our attention that caused us to believe that the Board had not complied, in all material respects, with those provisions. We noted certain immaterial instances of noncompliance that we have reported to the management of the Board in a separate letter dated February 28, 1994, included in Section K of this report. This report is intended for the information of the Board of County Commissioners, management and others within the County, and officials of applicable federal and state agencies. This restriction is not intended to limit the distribution of this report, which is a matter of public record. 94- Kemp & Green, P.A. Certified Public Accountants February 28, 1994 L-25 KEMP F. GREEN, P.A. Certified Public Accountants 1438 KENNEDY DRIVE P. O. BOX 1529 KEY WEST, FLORIDA 33041-1529 MEMBER OF AMERICAN INSTITUTE WM. O. KEMP, C.P.A. (305) 294-2581 AND FLORIDA INSTITUTE OF MARVA E. GREEN, C.P.A. FAX # (305) 294-4778 CERTIFIED PUBLIC ACCOUNTANTS INDEPENDENT AUDITORS' REPORT ON THE INTERNAL CONTROL STRUCTURE USED IN ADMINISTERING FEDERAL FINANCIAL ASSISTANCE PROGRAMS Clerk Ex Officio Board of County Commissioners Monroe County, Florida We have audited the general purpose financial statements of the Board of County Commissioners of Monroe County, Florida (the "Board") as of and for the year ended September 30, 1993 and have issued our report thereon dated February 28, 1994. We have also audited the Board's compliance with requirements applicable to major federal financial assistance programs and have issued our report thereon dated February 28, 1994. We conducted our audits in accordance with generally accepted auditing standards, Government Auditing Standards, issued by the Comptroller General of the United States, and Office of Management and Budget Circular A-128, "Audits of State and Local Governments. " Those standards and OMB Circular A-128 require that we plan and perform the audit to obtain reasonable assurance about whether the general purpose financial statements are free of material misstatement and about whether the Board complied with laws and regulations, noncompliance with which would be material to a major federal financial assistance program. In planning and performing our audits for the year ended September 30, 1993, we considered the Board's internal control structure in order to determine our auditing procedures for the purpose of expressing our opinions on the Board's general purpose financial statements and on its compliance with requirements applicable to major programs and to report on the internal control structure in accordance with OMB Circular A-128. This report addresses our consideration of internal control structure policies and procedures relevant to compliance with requirements applicable to federal financial assistance programs. We have addressed internal control structure policies and procedures relevant to our audit of the general purpose financial statements in a separate report dated ?-- February 28, 1994. The management of the Board is responsible for establishing and maintaining an internal control structure. In fulfilling this responsibility, estimates and judgments by management are required to assess the expected benefits and related costs of internal control structure policies and procedures. The objectives of an internal control structure are to provide management with reasonable, but not absolute, assurance that assets are safeguarded against loss from unauthorized use or disposition, that transactions are executed in accordance with management's authorization and recorded properly to permit the preparation of general purpose financial statements in accordance with generally accepted accounting principles, and that federal financial assistance programs are managed in compliance with applicable laws and regulations. Because of inherent limitations in an internal control structure, errors, irregularities, or instances of noncompliance may nevertheless occur and not be detected. Also, L-26 projection of anyevaluation of the structure to future periods P J is subject to the j risk that procedures may become inadequate because of changes in conditions or that the effectiveness of the design and operation of policies and procedures may deteriorate. For the purpose of this report, we have classified the significant internal control structure policies and procedures used in administering federal financial . assistance programs in the following categories: Cycles of the Entity's Activity . Revenues/Cash Receipts . Expenditures/Cash Disbursements ▪ External Financial Reporting . Payroll/Personnel Controls Used in Administering Individual Federal Financial Assistance Programs I`) General Requirements . Political Activity . Davis-Bacon Act ▪ Civil Rights • Cash Management ▪ Federal Financial Reports . Allowable Costs/Cost Principles . Drug-free Work Place Act ▪ Administ rative i trative Requirements Specific Requirements . Types of Services . Eligibility . Matching, Level of Effort or Earmarking . Reporting . Cost Allocation . Claims for Advances or Reimbursements . Amounts Claimed or Used for Matching . Special Requirements, if any For all of the internal control structure categories listed above, we obtained an understanding of the design of relevant policies and procedures and determined whether they have been P placed in operation, and we assessed control risk. During the year ended September 30, 1993, the Board expended 65% of its total federal financial assistance under major federal financial assistance programs. We performed tests of controls, as required by OMB Circular A-128, to evaluate the effectiveness of .the design and operation of internal control structure. policies and procedures that we considered relevant to preventing or detecting material noncompliance with specific requirements, general requirements, and requirements governing claims for advances and reimbursements and amounts claimed or used for matching that are applicable to each of the Board's major federal L-27 financial assistance programs, which are identified in the accompanying Schedule of Federal Financial Assistance. Our procedures were less in scope than would be necessary to render an opinion on these internal control structure policies and procedures. Accordingly, we do not express such an opinion. A material weakness is a reportable condition in which the design or operation of one or more of the internal control structure elements does not reduce to a relatively low level the risk that noncompliance with laws and regulations that would be material to a federal financial assistance program may occur and not be detected within a timely period by employees in the normal course of performing their assigned functions. Our consideration of the internal control structure policies and procedures used in administering federal financial assistance would not necessarily disclose all matters in the internal control structure that might be reportable conditions, and, accordingly, would not necessarily disclose all reportable conditions that are also considered to be material weaknesses as defined above. However, we noted no matters involving the internal control structure and its operation that we consider to be material weaknesses as defined above. We also noted other matters involving the internal control structure and its operation that we have reported to the management of the Board in a separate letter dated February 28, 1994, included in Section K of this report. This report is intended for the information of the Board of County Commissioners, management, and officials of applicable federal and state agencies. However, this report is a matter of public record and its distribution is not limited. I PA- Kemp & Green, P.A. Certified Public Accountants February 28, 1994 L-28 MONROE COUNTY, FLORIDA BOARD OF COUNTY COMMISSIONERS SCHEDULE OF FINDINGS AND QUESTIONED COSTS FOR THE YEAR ENDED SEPTEMBER 30, 1993 Questioned Program Finding/Non Compliance Costs All prior year findings and questioned costs were resolved with the exception of the following: Airport Improvement Program - Federal 1. Grant Nos. 3-12-0037-05 No major contracts selected between. the 3-12-0044-07 Board and its Vendors contained provisions 3-12-0044-09 requiring compliance with the Clean Air Act, 3-12-0037-07 the Clean Water Act or Environmental Protection Agency regulations, as required for contracts over $100,000. We reviewed two contracts selected from the prior year sample and noted no amendments for the above provisions. We also selected two new contracts. L-29 II