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Fiscal Year 1994 • MONROE COUNTY FLORIDA • BOARD OF COUNTY COMIVIESSIONERS • FINANCIAL STATEMENTS SEPTEMBER 30, 1994 KEMP & GREEN, PA CERTIFIED PUBLIC ACCOUNTANTS f(L� II ' MONROE COUNTY, FLORIDA BOARD OF COUNTY COMMISSIONERS FINANCIAL STATEMENTS SEPTEMBER 30, 1994 L KEMP & GREEN, P.A. CERTIFIED PUBLIC ACCOUNTANTS 1 CONTENTS LJ Page - INTRODUCTORY SECTION Table of Contents A1-4 FINANCIAL SECTION Independent Auditors' Report B1-2 �j COMBINED FINANCIAL STATEMENTS GENERAL PURPOSE FINANCIAL STATEMENTS: Combined Balance Sheet - All Fund Types and Account Groups C1-4 Combined Statement of Revenues, Expenditures and Changes in Fund Balances - All Governmental Fund Types and Expendable Trust Funds C5-6 Combined Statement of Revenues, Expenditures and Changes in Fund Balances - Budget and Actual - All Governmental Fund Types and Expendable Trust Funds C7-10 _' Combined Statement of Revenues, Expenses and Changes in Fund Equity - All Proprietary Fund Types C11-12 Combined Statement of Cash Flows - All Proprietary Fund Types C13-14 Notes to Combined Financial Statements C15-41 COMBINING, INDIVIDUAL FUND AND ACCOUNT GROUP FINANCIAL STATEMENTS AND SCHEDULES _ I GOVERNMENTAL GOVERNMENTAL FUND TYPES: General Fund Schedule of Revenues, Expenditures and Changes in Fund Balance - Budget and Actual D1-5 Special Revenue Funds Combining Balance Sheet E1-7 Combining Statement of Revenues, Expenditures and Changes in Fund Balance E8-14 Statements of Revenues, Expenditures and Changes in Fund Balance - Budget and Actual : CDBG Housing Rehabilitation E15 Fine and Forfeiture E16 - Road and Bridge E17-18 Law Library E19 Tourist Development, Two Cent, District One E20 H Tourist Development, Two Cent, District Two E21 Tourist Development, Two Cent, District Three E22 Tourist Development, Two Cent, District Four E23 i Tourist Development, Two Cent, District Five E24 Tourist Development, Two Cent, Administrative and Promotion E25 ' Tourist Development, Three Cent, District One E26 t_J A-1 L, CONTENTS (Continued) Page Tourist Development, Three Cent, District Two E27 Tourist Development, Three Cent, District Three E28 Tourist Development, Three Cent, District Four E29 Tourist Development, Three Cent, District Five E30 Fire and Ambulance, District #1, Lower and Middle Keys E31-32 Fire and Ambulance, District #5, Tavernier E33 Fire and Ambulance, District #6, Key Largo E34 Translator System Service District E35 Special Road District - Cross Key Waterway Estates E36 Mariner's Hospital Special Taxing District E37 Unincorporated Area Service District - Planning, Building and Zoning E38-39 Unincorporated Area Service District - Parks and Recreation E40 Impact Fees - Roadways E41 Impact Fees - Parks and Recreation E42 Impact Fees - Libraries E43 Impact Fees - Solid Waste E44 Impact Fees - Police Facilities E45 Impact Fees - Fire and EMS Special Revenue Fund E46 Impact Fees - 911 Enhancement Fee E47 _ Impact Fees - Duck Key Security District E48 Impact Fees - Local Housing Assistance E49 Upper Keys Health Care Special Taxing District E50 Debt Service Funds Combining Balance Sheet Fl Combining Statement of Revenues, Expenditures and Changes in Fund Balances F2 Combining Statement of Revenues, Expenditures and Changes in Fund Balances - Budget and Actual F3-5 Capital Project Funds Combining Balance Sheet G1-2 Combining Statement of Revenues, Expenditures and Changes in Fund Balances G3-4 Combining Statement of Revenues, Expenditures and Changes in Fund Balances - Budget and Actual G5-8 PROPRIETARY FUND TYPES: Enterprise Funds Combining Balance Sheet H1-4 Combining Statement of Revenues, Expenses and Changes in Fund Equity H5-8 Combining Statement of Cash Flows H9-12 Schedule of Expenditures - Budget and Actual : Municipal Service District-Waste H13 Card Sound Bridge H14 Marathon Airport H15 Key West Airport H16 A-2 LJ CONTENTS (Continued) L, Page Internal Service Funds Combining Balance Sheet H17-18 Combining Statement of Revenues, Expenses and Changes in Fund Equity H19-20 Combining Statement of Cash Flows H21-24 Schedule of Expenditures - Budget and Actual Workers' Compensation Fund H25 Group Insurance Fund H26 Risk Management Fund H27 Fleet Management Fund H28 FIDUCIARY FUND AND ACCOUNT GROUPS: Trust and Agency Funds Combining Balance Sheet I1-2 Combining Statement of Revenues, Expenditures and Changes in Fund Balances - Expendable Trust Funds - I3-4 Combining Statement of Changes in Assets and Liabilities - — Agency Funds I5 Statements of Revenues, Expenditures and Changes in Fund Balance - Budget and Actual : Law Enforcement Trust I6 Drug Abuse Trust I7 Shared County and State Health Care Program I8 Court Facility Fees I9 General Fixed Assets Account Group Schedule of General Fixed Assets by Source J1 Schedule of General Fixed Assets by Function and Activity J2-3 Schedule of Changes in General Fixed Assets by Function and Activity J4-5 Long-Term Debt Account Group LI Schedule of Changes in General Long-Term Debt J6 � OTHER REPORTS Independent Auditors' Report on the Internal Control Structure and Management Comments Based on an Audit of the General Purpose Financial Statements K1-6 Independent Auditors' Report on Compliance Based on an Audit of the General Purpose Financial Statements K7 SINGLE AUDIT/GRANTS COMPLIANCE SCHEDULES Independent Auditors' Report on Supplemental Schedules of Federal and State Financial Assistance and Schedule of HRS Matching Requirements L1 Schedule of Federal Financial Assistance L2-7 Schedule of State Financial Assistance L8-13 Notes to Schedules of Federal and State Financial Assistance L14-15 Schedule of HRS Matching Requirements L16-19 A-3 1 CONTENTS (Continued). Page Independent Auditors'. Report on Compliance with the General Requirements Applicable to Federal Financial Assistance L20-21 Independent Auditors' Report on Compliance with Specific Requirements Applicable to Major Federal Financial Assistance Program Transactions L22 Independent Auditors' Report on Compliance with Specific Requirements Applicable to Non Major Federal Financial Assistance Program Transactions L23 Independent Auditors' Report on Compliance Based on the Audit of the State Grants and Aid Appropriations, Florida Statutes 216.349 L24 Independent Auditors' Report on the Internal Control Structure Used in Administering Federal Financial Assistance Programs L25-27 Schedule of Findings and Questioned Costs L28 A-4 KEMP Z4 GREEN, P.A. Certified Public Accountants 1438 KENNEDY DRIVE P. O. BOX 1529 KEY WEST, FLORIDA 33041-1529 MEMBER OF AMERICAN INSTITUTE f WM. O. KEMP, C.P.A. (305) 294-2581 AND FLORIDA INSTITUTE OF MARVA E. GREEN, C.P.A. 'FAX # (305) 294-4778 CERTIFIED PUBLIC ACCOUNTANTS INDEPENDENT AUDITORS' REPORT Clerk Ex Officio Board of County Commissioners Monroe County, Florida We have audited the accompanying financial statements of the Board of County Commissioners of Monroe County, Florida (the "Board") as of September 30, 1994 and for the year then ended, listed in the foregoing table of contents. These financial statements are the responsibility of the Board's management. Our responsibility is to express an opinion on these financial statements based on our audit. We conducted our audit in accordance with generally accepted auditing standards, Government Auditing Standards, issued by the Comptroller General of the United States, and the provisions of Office of Management and Budget Circular A-128, "Audits of State and Local Governments." Those standards and OMB Circular A-128 require that we plan and perform the audit to obtain reasonable assurance about whether the financial statements are free of material misstatement. An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements. An audit also includes assessing the accounting principles used and significant estimates made by management, as well as evaluating the overall financial statement presentation. We believe that our audit provides a reasonable basis for our opinion. As discussed in Note 1, the financial statements present only the Board and are not intended to present fairly the financial position of Monroe County, Florida and the results of operations in conformity with generally accepted accounting principles. In our opinion, the financial statements referred to above present fairly, in all material respects, the financial position of the Board as of September 30, 1994, and the results of its operations and the cash flows of its proprietary fund types for the year then ended in conformity with generally accepted accounting principles. Our audit was made for the purpose of forming an opinion on the financial statements taken as a whole. The combining and individual fund and account group financial statements and schedules listed in the foregoing table of contents, which are also the responsibility of the management of the Board, are presented for purposes of additional analysis and are not a required part of the financial B-1 IJ statements of the Board. Such additional information has been subjected to the auditing procedures applied in the audit of the financial statements and, in our opinion, is fairly stated in all material respects when considered in relation to the financial statements taken as a whole. PAv Kemp & Green, P.A. Certified Public Accountants March 8, 1995 B-2 rll L • THIS PAGE INTENTIONALLY LEFT BLANK LI • • • MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS COMBINED BALANCE SHEET ALL FUND TYPES AND ACCOUNT GROUPS SEPTEMBER 30,'1994 r GOVERNMENTAL FUND TYPES _ Special Debt Capital General Revenue Service Projects - ASSETS AND OTHER DEBITS Assets: Cash and Cash Equivalents $ 3,388,136 $ 26,095,918 $ — $ 5,261,397 Cash with Fiscal Agent — — — — Investments at Cost or Amortized Cost 4,576,065 11,620,886 — 10,552,501 Accounts Receivable: Delinquent Waste Collection Fees — — — — Allowance for Uncollectible Waste Collection Fees - - — — -- Other 96,363 1,786,619 — 10,000 Allowance for Other Uncollectible — (1,605,711) — — Mortgage Note Receivable — 677,792 — — Allowance for Mortgage Receivable — (248,153) — — Inventory 11,899 — — — Due from Other Funds 133,786 50,236 — 491,360 Due from Other Governmental Units 4,328,762 1,521,279 — 1,485,588 r- Interest Receivable 60,237 152,973 — 107,978 Restricted Assets: Cash and Cash Equivalents — — 3,270,848 — Investments at Cost or Amortized Cost — — 4,857,741 — Property, (Net,Where Applicable of Accumulated Depreciation) — — — — Deferred Charges(Net) — — — — Other Debits: Amount Available for Debt Service — — — — Amount to be Provided for Retirement of General Long-Term Debt — — — — Total Assets and Other Debits . $ 12,595,248 $ 40,051,839 $ 8,128,589 $ 17,908,824 C=1 r- ( , i IJ FIDUCIARY PROPRIETARY FUND TYPES FUND TYPES ACCOUNT GROUPS TOTAL General General Internal Trust Fixed Long-Term Memorandum Enterprise Service &Agency Assets Debt Only $ 9,720,852 $ 2,018,639 $ 289,819 $ — $ — $ 46,774,761 8,015 — — — — 8,015 5,531,804 2,279,722 796,147 — — 35,357,125 �; 1,115,851 — — — — 1,115,851 (1,008,062) — — — — (1,008,062) 570,241 323,278 — — — 2,786,501 (55,607) — — — — (1,661,318) — — — — — 677,792 — — — — (248,153) — 18,102 — — — 30,001 189,294 79,937 — — — 944,613 1,662,481 6,593 169,289 — — 9,173,992 Li 72,818 30,008 — — — 424,014 1,628,377 — — — — 4,899,225 1,669,084 — — — — 6,526,825 20,891,368 2,183,050 — 102,874,672 — 125,949,090 , 285,600 — — — — 285,600 — — — — 8,125,631 8,125,631 — — — — 37,367,524 37,367,524 $ 42,282,116 $ 6,939,329 $ 1,255,255 $ 102,874,672 $ 45,493,155 $ 277,529,027 The notes to the financial statements are an integral part of these statements. C-2 (Continued) MONROE COUNTY,FLORIDA-BOARD OF COUNTY COMMISSIONERS COMBINED BALANCE SHEET ALL FUND TYPES AND ACCOUNT GROUPS-CONTINUED n SEPTEMBER 30, 1994 GOVERNMENTAL FUND TYPES Special Debt Capital General Revenue Service Projects LIABILITIES, FUND EQUITY AND OTHER CREDITS Liabilities: Accounts Payable $ 1,128,017 $ 1,520,050 $ 2,958 $ 2,463,566 Tax Anticipation Note — 310,000 — — Accrued Wages and Benefits Payable 469,129 261,447 — 5,409 Accrued Compensated Absences Payable 99,473 36,399 — — Due to Others — — — — Claims and Judgements Payable — — — — Due to Other Funds 92,194 48,209 — 176,604 Due to Other Governmental Units 105,625 89,016 — — Matured Bonds Payable — — — — Matured Interest Payable — — — — Matured Premium Payable — — — — Deposits in Escrow 1,040 2,650 — — Deferred Revenues 256,832 307,303 — 1,984,377 Capital Leases Payable — — — — Payable from Restricted Assets: Accrued Interest Payable — — — — Revenue Bonds Payable-Current — — — — Landfill Closure Costs — — — — Other Current Liabilities 2,113 57 — — Long-Term Debt — — — — Total Liabilities 2,154,423 2,575,131 2,958 4,629,956 Fund Equity and Other Credits: Investment in General Fixed Assets — — — — Contributed Capital — — — — -- Retained Earnings: Reserved for Revenue Bond Retirement — — — — Unreserved — — — — Fund Balances: Reserved for Encumbrances 169,211 127,388 — 28,438 Reserved for Trust Fund Purposes — — — — Reserved for Mortgage Loans — 166,616 — — - Reserved for Debt Service — — 8,125,631 — Unreserved,Designated for Beaches — 1,086,213 — — Unreserved,Undesignated 10,271,614 36,096,491 — 13,250,430 - Total Fund Equity and Other Credits 10,440,825 37,476,708 8,125,631 13,278,868 Total Liabilities,Fund Equity and Other Credits $ 12,595,248 $ 40,051,839 $ • 8,128,589 $ 17,908,824 C-3 r- • _j FIDUCIARY PROPRIETARY FUND TYPES FUND TYPES ACCOUNT GROUPS TOTAL General General Internal Trust Fixed Long-Term Memorandum Enterprise Service &Agency Assets Debt Only $ 3,876,393 $ 64,659 $ 18,741 $ - $ - $ 9,074,384 - - - - - 310,000 104,067 40,521 - - - 880,573 36,467 38,571 - - - 210,910 - - 796,147 - - 796,147 260,969 2,906,957 - - - 3,167,926 522,676 104,930 - - - 944,613 845 - - - - 195,486 5,000 - - - - 5,000 19 - - - - 19 2,996 - - - - 2,996 87,984 - - - - 91,674 ' I 25,358 - - - - 2,573,870 129,927 - - - - 129,927 295,459 - - - - 295,459 300,000 - - - - 300,000 668,212 - - - - 668,212 - 1,697 - - - 3,867 11,578,343 33,091 - - 45,493,155 57,104,589 17,894,715 3,190,426 814,888 - 45,493,155 76,755,652 - - - 102,874,672 - 102,874,672 10,085,774 2,071,573 - - - 12,157,347 1,970,009 - - - - 1,970,009 12,331,618 1,677,330 - - - 14,008,948 - - - - - 325,037 - - 440,367 - - 440,367 - - - - - - 166,616 - - - - - 8,125,631 - - - - - 1,086,213 - - - - - 59,618,535 24,387,401 3,748,903 440,367 102,874,672 - 200,773,375 $ 42,282,116 $ 6,939,329 $ 1,255,255 $ 102,874,672 $ 45,493,155 $ 277,529,027 The notes to the financial statements are an integral part of these statements. C-4 MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS COMBINED STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES ALL GOVERNMENTAL FUND TYPES AND EXPENDABLE TRUST FUNDS FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1994 GOVERNMENTAL FUND TYPES Special Debt Capital General Revenue Service Projects Revenues: Taxes $ 10,435,230 $ 44,006,285 $ — $ 9,953,100 Licenses&Permits 225,446 1,792,632 — — Intergovernmental 11,610,946 3,569,174 1,079,732 176,472 Charges for Services 3,314,644 2,135,761 — — Fines&Forfeitures 23,112 2,232,282 — — Interest 383,833 1,467,554 320,687 737,557 Miscellaneous 257,984 1,247,505 — - 18,390 - Total Revenues 26,251,195 56,451,193 1,400,419 10,885,519 Expenditures: — Current: General Government 18,347,983 3,108,903 — — Public Safety 1,323,803 35,248,802 — — Physical Environment 805,606 499,455 — — Transportation 65,594 4,198,087 — 0 — Economic Environment 458,178 7,537,895 — — Human Services 5,588,331 4,199,492 — — Culture and Recreation 1,696,269 1,061,434 — — Debt Service 84,713 ' 20,284 4,522,839 — Capital Outlay — — — 9,207,017 Total Expenditures 28,370,477 55,874,352 4,522,839 9,207,017 Excess of Revenues Over/ (Under) Expenditures (2,119,282) 576,841 (3,122,420) 1,678,502 Other Financing Sources/(Uses): Transfers from Other Funds 2,072,413 300,431 4,881,615 — Transfers to Other Funds (1,260,250) (933,748) — (6,690,718) Total Other Financing Sources/(Uses) 812,163 (633,317) 4,881,615 (6,690,718) Excess of Revenues and Other Sources Over/(Under) Expenditures&Other Uses (1,307,119) (56,476) 1,759,195 (5,012,216) Fund Balance, October 1, 1993 11,861,960 34,275,107 6,351,930 18,305,590 Prior Period Adjustment (99,473) (41,923) - — Residual Equity Transfer (14,543) 3,300,000 14,506 (14,506) Fund Balance, September 30, 1994 $ 10,440,825 $ 37,476,708 $ 8,125,631 $ 13,278,868 C-5 �-1 FIDUCIARY FUND TYPES TOTAL Expendable Memorandum Trust Only $ — $ 64,394,615 2,018,078 16,436,324 40,237 5,490,642 247,377 2,502,771 10,881 2,920,512 ( 1,523,879 298,495 95,286,821 26,318 21,483,204 157,391 36,729,996 — 1,305,061 4,263,681 7,996,073 — 9,787,823 _ — 2,757,703 4,627,836 — 9,207,017 183,709 98,158,394 114,786 (2,871,573) — 7,254,459 — (8,884,716) (1,630,257) 114,786 (4,501,830) 330,197 71,124,784 (141,396) (4,616) 3,280,841 $ 440,367 $ 69,762,399 The notes to the financial statements are an integral part of these statements. C-6 MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS COMBINED SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES-BUDGET AND ACTUAL ALL GOVERNMENTAL FUND TYPES AND EXPENDABLE TRUST FUNDS FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1994 GENERAL FUND Variance Favorable Budget Actual (Unfavorable) Revenues: Taxes $ 10,817,212 $ 10,435,230 $ (381,982) Licenses&Permits 230,000 225,446 (4,554) Intergovernmental 12,473,761 11,610,946 (862,815) Charges for Services 2,991,234 3,314,644 323,410 Fines&Forfeitures 17,100 23,112 6,012 Interest 400,500 383,833 (16,667) Miscellaneous 409,924 257,984 (151,940) Total Revenues 27,339,731 26,251,195 (1,088,536) Expenditures: Current: General Government 19,044,479 18,347,983 696,496 Public Safety 1,771,935 1,323,803 448,132 Physical Environment 1,115,812 805,606 310,206 Transportation 71,219 65,594 5,625 Economic Environment 1,002,083 458,178 543,905 Human Services 6,942,392 5,588,331 1,354,061 Culture and Recreation 1,909,267 1,696,269 212,998 Debt Service 90,638 84,713 5,925 Capital Outlay — — — Total Expenditures 31,947,825 28,370,477 3,577,348 Excess of Revenues Over/(Under) Expenditures (4,608,094) (2,119,282) 2,488,812 Other Financing Sources/(Uses): Reserve for Contingencies (260,868) — 260,868 Transfers from Other Funds 2,086,193 2,072,413 (13,780) Transfers to Other Funds (1,260,250) (1,260,250) — Total Other Financing Sources/(Uses) 565,075 812,163 247,088 Excess of Revenues and Other Sources Over/(Under) Expenditures and Other Uses-Budgetary Basis (4,043,019) (1,307,119) 2,735,900 Total Adjustments — — — Excess of Revenues and Other Sources Over/(Under) Expenditures and Other Uses-GAAP Basis (4,043,019) (1,307,119) 2,735,900 Fund Balance, October 1, 1993 11,861,960 11,861,960 — Prior Period Adjustment — (99,473) (99,473) Residual Equity Transfer — (14,543) (14,543) Fund Balance, September 30, 1994 $ 7,818,941 $ 10,440,825 $ 2,621,884 C-7 �I b SPECIAL REVENUE FUNDS DEBT SERVICE FUNDS Li Variance Variance Favorable Favorable Budget Actual (Unfavorable) Budget Actual • (Unfavorable) `. $ 44,268,762 $ 44,006,285 $ (262,477) $ — $ — $ — 1,070,000 1,792,632 722,632 — — — i 4,091,240 3,569,174 (522,066) 800,125 1,079,732 279,607 L! 1,179,250 2,135,761 956,511 — — — 2,034,500 2,232,282 197,782 — — — 1,344,005 1,467,554 123,549 213,000 320,687 107,687 440,258 1,247,505 807,247 — — — 54,428,015 56,451,193 2,023,178 1,013,125 1,400,419 387,294 3,311,817 3,108,903 202,914 — — — 36,550,462 35,248,802 1,301,660 — — - - 1,021,882 499,455 522,427 — — — 18,489,883 4,198,087 14,291,796 — — — 10,506,759 7,537,895 2,968,864 — — — ` ' 7,288,646 4,199,492 3,089,154 — — — 1,963,517 1,061,434 902,083 — — — 433,836 415,284 18,552 6,048,383 4,522,839 1,525,544 79,566,802 56,269,352 23,297,450 6,048,383 4,522,839 1,525,544 r—, (25,138,787) 181,841 25,320,628 (5,035,258) (3,122,420) 1,912,838 (376,100) — 376,100 (2,345,126) — 2,345,126 300,431 300,431 — 4,900,000 4,881,615 (18,385) (947,529) (933,748) 13,781 — — — j (1,023,198) (633,317) 389,881 2,554,874 4,881,615 2,326,741 II (26,161,985) (451,476) 25,710,509 (2,480,384) 1,759,195 4,239,579 395,000 395,000 — — — — (25,766,985) (56,476) 25,710,509 (2,480,384) 1,759,195 4,239,579 - 34,275,107 34,275,107 6,351,930 6,351,930 — — (41,923) (41,923) — — — 3,900,000 3,300,000 (600,000) — 14,506 14,506 $ 12,408,122 $ 37,476,708 $ 25,068,586 $ 3,871,546 $ 8,125,631 $ 4,254,085 The notes to the financial statements are an integral part of these statements. C-8 (Continued) i MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS COMBINED STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES-BUDGET AND ACTUAL ALL GOVERNMENTAL FUND TYPES AND EXPENDABLE TRUST FUNDS-CONTINUED FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1994 CAPITAL PROJECT FUNDS Variance Favorable Budget Actual (Unfavorable) Revenues: II Taxes $ 7,775,000 $ 9,953,100 $ 2,178,100 Licenses&Permits — — — Intergovernmental 2,160,849 176,472 (1,984,377) Charges for Services — — — Fines&Forfeitures — — — Interest 427,000 737,557 310,557 Miscellaneous 75,000 18,390 (56,610) Total Revenues 10,437,849 10,885,519 447,670 Expenditures: • Current: General Government — — — Public Safety — — — Physical Environment — — — Transportation — —- — Economic Environment — — — Human Services — — — Culture and Recreation — — — Debt Service — — — Capital Outlay 18,577,852 9,207,017 9,370,835 Total Expenditures 18,577,852 9,207,017 9,370,835 Excess of Revenues Over/(Under) Expenditures (8,140,003) 1,678,502 9,818,505 Other Financing Sources/(Uses): Reserve for Contingencies (1,317,078) — 1,317,078 Transfers from Other Funds — — — Transfers to Other Funds (7,660,814) (6,690,718) 970,096 Total Other Financing Sources/(Uses) (8,977,892) (6,690,718) 2,287,174 Excess of Revenues and Other Sources Over/(Under) Expenditures and Other Uses-Budgetary Basis (17,117,895) (5,012,216) 12,105,679 Total Adjustments — — — • Excess of Revenues and Other Sources Over/(Under) Expenditures and Other Uses-GAAP Basis (17,117,895) (5,012,216) 12,105,679 Fund Balance, October 1, 1993 18,305,590 18,305,590 — Prior Period Adjustment — — — Residual Equity Transfers — (14,506) (14,506) Fund Balance, September 30, 1994 $ 1,187,695 $ 13,278,868 $ 12,091,173 C-9. r U H EXPENDABLE TRUST FUNDS TOTAL-MEMORANDUM ONLY Variance Variance Favorable Favorable Budget Actual (Unfavorable) Budget Actual (Unfavorable) $ - $ - $ - $ 62,860,974 $ 64,394,615 $ 1,533,641 - - - 1,300,000 2,018,078 718,078 - - - 19,525,975 16,436,324 (3,089,651) 30,000 40,237 10,237 4,200,484 5,490,642 1,290,158 232,241 247,377 15,136 2,283,841 2,502,771 218,930 5,160 10,881 5,721 2,389,665 2,920,512 530,847 - - - 925,182 1,523,879 598,697 267,401 298,495 31,094 93,486,121 95,286,821 1,800,700 210,000 26,318 183,682 22,566,296 21,483,204 1,083,092 326,494 157,391 169,103 38,648,891 36,729,996 1,918,895 - - - 2,137,694 1,305,061 832,633 - - - 18,561,102 4,263,681 14,297,421 - - - 11,508,842 7,996,073 3,512,769 ' 1 20,000 - 20,000 14,251,038 9,787,823 4,463,215 - - - 3,872,784 2,757,703 1,115,081 - - - 6,572,857 5,022,836 1,550,021 - - - 18,577,852 9,207,017 9,370,835 556,494 183,709 372,785 136,697,356 98,553,394 38,143,962 (289,093) 114,786 403,879 (43,211,235) (3,266,573) 39,944,662 (12,573) - 12,573 (4,311,745) - 4,311,745 - - - 7,286,624 7,254,459 (32,165) - - - (9,868,593) (8,884,716) 983,877 (12,573) - 12,573 (6,893,714) (1,630,257) 5,263,457 (301,666) 114,786 416,452 (50,104,949) (4,896,830) 45,208,119 - - - 395,000 395,000 - (301,666) 114,786 416,452 (49,709,949) (4,501,830) 45,208,119 330,197 330,197 - 71,124,784 71,124,784 - i. _, - - - - (141,396) (141,396) - (4,616) (4,616) 3,900,000 3,280,841 (619,159) $ 28,531 $ 440,367 $ 411,836 $ 25,314,835 $ 69,762 399 $ 44,447,564 The notes to the financial statements are an integral part of these statements. C-10 1 MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS COMBINED STATEMENT OF REVENUES, EXPENSES AND CHANGES IN FUND EQUITY ALL PROPRIETARY FUND TYPES FOR THE FISCAL YEAR ENDED SEPTEMBER 30,1994 Internal Total Enterprise Service (Memorandum Funds Funds Only) Operating Revenues: Tolls $ 1,116,343 $ — $ 1,116,343 Charges for Services 13,609,640 8,331,366 21,941,006 r Franchise Fees 3,144,563 — 3,144,563 Fines and Forfeitures 2,331 — 2,331 Miscellaneous 454,122 620,449 1,074,571 Total Operating Revenues 18,326,999 8,951,815 27,278,814 Operating Expenses: Personal Services 2,398,831 1,142,036 3,540,867 Operations 15,298,938 3,145,344 18,444,282 Landfill Post Closure 205,500 — 205,500 Depreciation and Amortization 1,290,948 209,102 1,500,050 Asserted and Paid Claims — 5,503,557 5,503,557 Total Operating Expenses 19,194,217 10,000,039 29,194,256 Operating Loss (867,218) (1,048,224) (1,915,442) Non-Operating Revenues(Expenses): Operating Grants 3,779,434 — 3,779,434 Interest Income 761,865 123,227 885,092 - Interest Expense and Fiscal Charges (863,070) — (863,070) Loss on Disposition of Assets (170,445) — (170,445) Total Non-Operating Revenues 3,507,784 123,227 3,631,011 Income (Loss) Before Operating Transfers 2,640,566 (924,997) 1,715,569 Operating Transfers: Transfers from Other Funds 6,365,022 91,905 6,456,927 Transfers to Other Funds (4,784,994) _ (41,676) (4,826,670) Total Operating Transfers 1,580,028 50,229 1,630,257 Net Income(Loss) Before Extraordinary Item 4,220,594 (874,768) 3,345,826 Extraordinary Loss on Bond Defeasance (281,760) — (281,760) • C-11 (Continued) MONROE COUNTY,FLORIDA-BOARD OF COUNTY COMMISSIONERS COMBINED STATEMENT OF REVENUES,EXPENSES AND CHANGES IN FUND EQUITY ALL PROPRIETARY FUND TYPES-CONTINUED FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1994 it Internal Total Enterprise Service (Memorandum Funds Funds Only) Net Income (Loss) 3,938,834 (874,768) 3,064,066 Fund Equity-October 1, 1993 21,181,259 2,559,633 .23,740,892 Prior Period Adjustment (49,717) (7,535) (57,252) Residual Equity Transfer (3,300,000) — (3,300,000) Contributed Capital 2,617,025 2,071,573 4,688,598 Fund Equity-September 30, 1994 $ 24,387,401 $ 3,748,903 $ 28,136,304 The notes to the financial statements are an integral part of these statements. C-12 MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS COMBINED STATEMENT OF CASH FLOWS ALL PROPRIETARY FUND TYPES FOR THE FISCAL YEAR ENDED SEPTEMBER 30,1994 INCREASE(DECREASE)IN CASH AND CASH EQUIVALENTS Internal Total Enterprise Service (Memorandum Funds Funds Only) Cash flows from operating activities: Cash received for services $ 17,782,707 $ 8,478,875 $ 26,261,582 Cash payments to suppliers for goods and services (16,445,326) (8,679,840) (25,125,166) Cash payments to employees for services (2,343,086) (1,078,226) (3,421,312) Other operating revenue 456,453 620,449 1,076,902 Net cash used by operating activities (549,252) (658,742) (1,207,994) Cash flows from noncapital financing activities: Operating grants received 3,324,186 — 3,324,186 Operating transfers from other funds 6,365,022 91,905 6,456,927 Operating transfers to other funds (4,784,994) (41,676) (4,826,670) Net cash provided by noncapital financing activities 4,904,214 50,229 4,954,443 Cash flows from capital and related financing activities: Proceeds from capital grants 2,384,961 — 2,384,961 Acquisition and construction of capital assets (6,122,857) (308,011) (6,430,868) Principal paid on capital debt (1,247,010) — (1,247,010) Interest paid on capital debt (867,836) — (867,836) Defeasance of bonds (4,565,271) — (4,565,271) Residual equity transfer (3,300,000) — (3,300,000) Net cash used by capital and related financing activities (13,718,013) (308,011) (14,026,024) - Cash flows from investing activities: Purchase of investment securities (37,143,503) (5,720,166) (42,863,669) Proceeds from sale and maturities of investment securities 47,481,230 5,626,547 53,107,777 Interest on investments 937,627 120,509 1,058,136 Net cash provided by investing activities 11,275,354 26,890 11,302,244 Net increase (decrease)in cash and cash equivalents 1,912,303 (889,634) 1,022,669 Cash and cash equivalents at beginning of year 9,444,941 2,908,273 12,353,214 Cash and cash equivalents at end of year $ 11,357,244 $ 2;018,639 $ 13,375,883 CA 3 (Continued) MONROE COUNTY,FLORIDA-BOARD OF COUNTY COMMISSIONERS COMBINED STATEMENT OF CASH FLOWS ALL PROPRIETARY FUND TYPES-CONTINUED FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1994 RECONCILIATION OF OPERATING INCOME TO NET CASH PROVIDED BY OPERATING ACTIVITIES Internal Total Enterprise Service (Memorandum Funds Funds Only) Operating loss $ (867,218) $ (1,048,224) $ (1,915,442) Adjustments to reconcile operating income to net cash provided by operating activities: Depreciation and amortization 1,290,948 209,102 1,500,050 Abandoned construction project 10,586 — 10,586 Change in assets and liabilities: Decrease/(Increase)in: Accounts receivable (84,114) (137,501) (221,615) Inventory — 1,057 1,057 Due from other funds 16,042 275,424 291,466 Due from other governmental units (26,623) 9,586 (17,037) (Decrease)/Increase in: Accounts payable 2,485,817 (108,685) 2,377,132 i Accrued wages 20,245 29,451 49,696 i Compensated absences 35,500 .34,359 69,859 Asserted and paid claims (6,009) 57,155 51,146 Due to other funds 263,316 24,539 287,855 Due to other governmental units 459 — 459 Deposits 6,397 — 6,397 Landfill closure costs (3,694,598) — (3,694,598) Other current liabilities — (5,005) (5,005) Total adjustments 317,966 389,482 707,448 Net cash used by operating activities $ (549,252) $ (658,742) $ (1,207,994) SUPPLEMENTAL SCHEDULE OF NON-CASH FINANCING it CAPITAL AND INVESTING ACTIVITIES Contributed fixed assets $ 232,064 $ 2,052,414 $ 2,284,478 Contributed inventory $ — $ 19,159 $ 19,159 Loss on disposition of fixed assets $ 170,445 $ — $ 170,445 Capital lease purchases $ 2,335,830 $ — $ 2,335,830 The notes to the financial statements are an integral part of these statements. C-14 L I • MONROE COUNTY, FLORIDA BOARD OF COUNTY COMMISSIONERS NOTES TO COMBINED FINANCIAL STATEMENTS SEPTEMBER 30, 1994 NOTE 1 - SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES The accounting policies and the presentation of the financial report of the Board of County Commissioners of Monroe County, Florida (the Board) have been designed to conform • to generally accepted accounting principles as applicable to governmental units, in accordance with the Governmental Accounting Standards Board (GASB) . GASB embodies the official pronouncements previously issued by the National Council on Governmental Accounting (NCGA) . The following is a summary of the significant accounting policies. Reporting Entity - Monroe County is a Non-Charter County established under the Constitution and the laws of the State of Florida. There are six offices elected County-wide, which are as follows: Board of County Commissioners, composed of five members, Clerk of Circuit Court, Property Appraiser, Sheriff, Supervisor of Elections and Tax Collector. The Board of County Commissioners is the legislative body of Monroe County and as such budgets and provides all the funding used by the separate Constitutional Offices with the exception of fees collected by the Clerk of Circuit Court and the Tax Collector. Under the direction of the Clerk of Circuit Court, the Monroe County Finance Department maintains the accounting system for the County's operations, including those of the Supervisor of Elections and the Clerk of Circuit Court, which are included in the General Fund, but excluding those of the Property Appraiser, Sheriff and Tax Collector, each of which maintains its own accounting system. The Board is not a legally separate or fiscally independent unit of the County. Accordingly, it is considered a part of Monroe County's primary government and is included as such in the Monroe County Comprehensive Annual Financial Report. For financial reporting purposes, the Board includes all funds and account groups of governmental operations over which the Board has the ability to exercise oversight responsibility. The manifestations of this ability include financial interdependency, selection of governing body, ability to significantly influence operations, designation of management, accountability of fiscal matters, as well as the scope of services provided in the community. Services provided by the Board and accounted for within these financial statements include police services for unincorporated areas of the County, health and social services, emergency medical services, cultural and recreational programs, solid waste services and other governmental services. Basis of Presentation - The accounts of the Board are organized on the basis of funds and account groups, each of which is considered a separate accounting entity. Fund structures, where applicable, have been designed to comply with all requirements of the bond resolutions and regulatory provisions or administrative action. The operations of each fund are accounted for with a set of separate self-balancing accounts comprised of its assets, liabilities, equities, revenues and expenditures, or expenses, as appropriate. The various funds are grouped by C-15 MONROE COUNTY, FLORIDA L1 BOARD OF COUNTY COMMISSIONERS NOTES TO COMBINED FINANCIAL STATEMENTS SEPTEMBER 30, 1994 NOTE 1 - SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued) type in the financial statements. The following fund types and account groups are used by the Board: Governmental Funds: General Fund - The General Fund is the general operating fund of the Board. All general tax revenues and other receipts that are not required either legally or by generally accepted accounting principles to be accounted for in other funds are accounted for in the General Fund. Special Revenue Funds - Special Revenue Funds are used to account for the proceeds of specific revenue sources (other than those associated with expendable L- trusts or major capital projects) requiring separate accounting because of legal or regulatory provisions or administrative action. Debt Service Funds - Debt Service Funds are used to account for the payment of principal , interest, and other expenditures related to long-term debt, other than ' bonds and loans payable from the operations of Proprietary Funds. Capital Project Funds - Capital Project Funds are used to account for financial resources segregated for the acquisition or construction of major capital facilities other than those financed by proprietary operations. Proprietary Funds: Enterprise Funds - Enterprise Funds are used to account for operations that are financed and operated in a manner similar to private business enterprises, where the stated intent is that the cost (expenses, including depreciation) of providing goods or services to the general public on a continuing basis be financed primarily through user charges or where periodic determination of revenues earned, expenses incurred, and/or net income is deemed appropriate for �! capital maintenance, public policy, management control , accountability or other purposes. Internal Service Funds - Internal Service Funds are used to account for the financing of goods or services provided by one department to other departments of the Board or to other governmental units on a cost reimbursement basis. Fiduciary Funds: Expendable Trust Funds - Expendable Trust Funds are generally used in instances where legally mandated or where a formal legal trustee relationship exists. Both principal and income may be expended in the course of their designated operations.' C-16 MONROE COUNTY, FLORIDA BOARD OF COUNTY COMMISSIONERS NOTES TO COMBINED FINANCIAL STATEMENTS SEPTEMBER 30, 1994 NOTE 1 - SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued) Agency Funds - Agency Funds are custodial in nature (assets equal liabilities) and do not involve measurement of results of operations. Agency Funds are merely clearing accounts for assets held by a government as an agent for individuals, private organizations, other governments, or other funds. Account Groups: General Fixed Assets Account Group - This account is established to account for all fixed assets of the Board, other than those accounted for in the Enterprise and Internal Service Funds. General Long-Term Debt Account Group - This account group is established to account for the long-term debt of the Board financed from Governmental Funds. Basis of Accounting - The accounting and financial reporting treatment applied to a fund is determined by its measurement focus. All Governmental Funds and Expendable Trust Funds are accounted for using a current financial resources measurement focus. With this measurement focus, only current assets and current liabilities generally are included on the balance sheet. Operating statements of these funds present increases (i .e. , revenues and other financing sources) and decreases (i .e. , expenditures and other financing uses) in net current assets. All Proprietary Funds are accounted for on a flow of economic resources measurement focus. With this measurement focus, all assets and all liabilities associated with the operation of these funds are included on the balance sheet. Fund equity (i .e. , net total assets) is segregated into contributed capital and retained earnings components. Proprietary fund-type operating statements present increases (e.g. , revenue) and decreases (e.g. , expenses) in net total assets. Basis of accounting refers to when' revenues and expenditures or expenses are recognized in the accounts and reported in the financial statements. Basis of accounting relates to the timing of the measurements made regardless of the measurement focus applied. The modified accrual basis of accounting is followed in the Governmental Funds, Agency Funds, and Expendable Trust Funds. Under the modified accrual basis of accounting, revenues are recognized in the accounting period in which they become susceptible to accrual - that is, when they become both measurable and available to finance expenditures of the current period. Available means collectible within the current period or soon enough thereafter to be used to pay liabilities of the current period. Primary revenues, which include taxes, intergovernmental revenues, charges for services, rents and interest are treated as susceptible to accrual under the modified accrual basis. Receivables related to these revenues are not recognized unless they are collectible within 60 days after the fiscal year end. Expenditures and transfers out are recorded when the related fund C-17 II � MONROE COUNTY, FLORIDA BOARD OF COUNTY COMMISSIONERS NOTES TO COMBINED FINANCIAL STATEMENTS SEPTEMBER 30, 1994 NOTE 1 - SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued) liability is incurred. Exceptions to this general rule include: (1) accumulated sick pay, vacation pay, and compensatory time, which are not recorded as expenditures; (2) prepaid items, which are reported only on the Balance Sheet and do not affect expenditures; and (3) principal and interest on long-term debt, which are recognized when due. Budgets for Governmental Funds are also prepared Li on the modified accrual basis, with certain exceptions described under budgets and budgetary data. In applying the susceptibility-to-accrual concept to intergovernmental revenues, the legal and contractual requirements of the numerous individual programs are used as guidance. There are, however, essentially two types of these revenues. In one, monies must be expended on the specific purpose or project before any amounts will be paid to the Board; therefore, revenues are recognized based on the expenditures recorded. In the other, monies are virtually unrestricted as to purpose of expenditure and substantially irrevocable; i .e. , revocable only for failure to comply with prescribed compliance requirements, such as equal employment opportunity. These resources are reflected as revenues at the time of receipt or earlier if they meet the availability criterion. Licenses and permits, charges for services, and miscellaneous revenues (except investment earnings) are recorded as revenues when received in cash, because they are generally not measurable until actually received. Investment earnings and most fines and forfeitures are recorded as earned since they are measurable and available. Proprietary Funds use the accrual basis of accounting. Revenues are recognized in the period in which they are earned and expenses are recognized in the period incurred. Budgets and Budgetary Data - The followingare the statutory procedures followed 9 9 by the Board of County Commissioners in establishing the budget for the Board. 1) On or before May 1 of each year the Sheriff, the Clerk of Circuit Court, the Tax Collector, and the Supervisor of Elections shall each submit to the Board of County Commissioners a tentative budget for their respective offices for the ensuing fiscal year. 2) Within fifteen days after certification of the ad valorem tax roll by the Property Appraiser, the County Budget Officer submits to the Board a proposed budget for the fiscal year commencing the following October 1. The budget includes proposed expenditures and the means of financing them. 3) By Board resolution, a tentative budget is submitted to the public. Public hearings are held to obtain taxpayer comments. C-18 MONROE COUNTY, FLORIDA BOARD OF COUNTY COMMISSIONERS NOTES TO COMBINED FINANCIAL STATEMENTS SEPTEMBER 30, 1994 NOTE 1 - SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued) 4) Fifteen days after adoption of the tentative budget, a final budget is submitted for review and adoption at a final public hearing. 5) Prior to, or on September 30, the Board's budget is legally enacted through passage of a resolution. Accordingly all fund types have an adopted budget as required by Florida Statute 129.03. , 6) During the year, the Office of Management and Budget acts on intradepartmental budget changes that do not alter the total revenue or expenditures budgeted to a cost center. A cost center represents a particular area of Board operations or a department. All other budget changes (whether they are transfers between cost centers or alterations of total revenues and expenditures in a fund) are approved by the Board. Supplemental appropriations were necessary and the budgetary data presented herein was amended by the Board during the year in a legally permissible manner. 7) Florida Statute 129, Section 7, as amended in 1978, provides that only expenditures in excess of total fund budgets are unlawful . However, because the Board acts on all budget changes between cost centers, this becomes the level of control . 8) Budgeted to Actual Expenditure reports are employed as a management control device during the year for all fund types. 9) Budgets for all funds are adopted on a basis consistent with generally accepted accounting principles (GAAP) for that fund type, except for revenues and expenditures relative to tax anticipation notes and revenues and expenditures relative to debt and capital outlay for proprietary funds. Budgetary versus GAAP differences are described in a following note. 10) All appropriations lapse at year end. Inventory - Inventory in the General Fund. and Internal Service Fund, Fleet Management consists of certain supplies which are stated at cost using the moving average cost method. The inventory is determined by a monthly physical count. No reserve has been established within the General Fund balance as the consumption method is used to account for this inventory. Investments - Investments, with the exception of those held by deferred compensation plans, are stated at cost, which approximates market. Investments held by the deferred compensation plans are stated at market value. C-19 MONROE COUNTY, FLORIDA BOARD OF COUNTY COMMISSIONERS NOTES TO COMBINED FINANCIAL STATEMENTS SEPTEMBER 30, 1994 NOTE 1 - SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued) The Board pools cash and investments, excluding those requiring or benefiting by separate investment. This gives the Board the ability to maximize its yield on the short-term investment of cash, increasing its income accordingly. Interest earned on pooled investments is allocated to the participating funds based on their average daily balance. Individual fund deficits are ignored in the allocation of interest. General Fixed Assets - General Fixed Assets are recorded as expenditures in the General Fund, Special Revenue Funds, Capital Project Funds and other Governmental Fund types at the time of purchase and are capitalized at cost in the General Fixed Assets Account Group. Fixed assets consisting of certain improvements including roads, bridges, curbs and gutters, streets and sidewalks, drainage systems and lighting systems have not been capitalized. Gifts or contributions j are recorded in General Fixed Assets at estimated fair market value at the time received. There is no depreciation expense recorded on General Fixed Assets. Enterprise and Internal Service Fund Fixed Assets - Additions to Enterprise and Internal Service Fund Fixed Assets are stated at 'cost. Depreciation has been provided using the straight-line method. The estimated useful lives of the various classes of depreciable fixed assets are as follows: Life - Years Buildings and Other Improvements 7-40 Machinery and Equipment 3-10 Improvements other than Buildings 50 Capital Lease Obligations - Capital lease obligations for non-Enterprise Funds are accounted for in the General Long-Term Debt Account Group. The capitalized lease obligations are stated at the original fair market value of leased assets capitalized, less payments since the inception of the lease discounted at the implicit rate of interest in the lease. Also, in the year an asset is acquired by capital lease, the expenditure for the asset and the offsetting amount of the financing source are reflected in the Statement of Revenues, Expenditures, and Changes in Fund Balance. Assets acquired under capital leases in non-Enterprise Funds are accounted for in the General Fixed Asset Account Group. Capital lease obligations of Enterprise Funds and the cost of assets so acquired are reflected in the accounts of those funds. Unamortized Debt Expense - Unamortized debt expense of the Enterprise Funds is amortized by using the straight-line method over the life of the debt. Encumbrances - Encumbrance accounting, under which purchase orders are recorded to reserve that portion of the applicable appropriation, is employed in the C-20 MONROE COUNTY, FLORIDA ,— BOARD OF COUNTY COMMISSIONERS NOTES TO COMBINED FINANCIAL STATEMENTS SEPTEMBER 30, 1994 NOTE 1 - SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued) Governmental and Expendable Trust Fund types. Encumbrances are not the equivalent of expenditures; therefore, the encumbrances are reported as reservations of fund balances at year end and reappropriated the following year. Property Taxes - Property taxes, based on assessed values at January 1, are levied and become due and payable on November 1st of each year. A four percent discount is allowed if the taxes are paid in November, with the discount declining by one percent each month thereafter. Taxes become delinquent on April 1st of each year, and tax certificates for the full amount of any unpaid taxes and assessments must be sold not later than June 1st of each year. No accrual for the property tax levy becoming due in November of 1994 is included in the accompanying financial statements, since such taxes are collected to finance expenditures of the subsequent period. Compensated Absences and Prior Period Adjustment - Board policy grants employees annual leave and sick leave. Upon termination of employment, employees with six months or more of credited service can receive payment for accumulated annual leave. In general , sick leave payments are granted upon termination of employment to employees with five years or more of credited service, subject to percentage and maximum hour limitations. Accumulated annual leave, sick leave, and related benefits are now accrued in Governmental Fund Types to the extent that such amounts would normally be liquidated with expendable available financial resources as required by GASB 16. The effect of the change in accounting principles has been disclosed as a prior period adjustment. The remaining liability is reflected in the General Long-Term Debt Account Group. r_. The accumulated leave in Proprietary Fund Types is reflected in the Fund's financial statements on the accrual basis. Cash and Cash Equivalents - For purposes of the statement of cash flows, the Proprietary Fund Types consider all highly liquid investments (including restricted assets) with a maturity of three months or less when purchased to be cash equivalents. Total Columns on Combined Statements - Overview - Total columns on the Combined Statements - Overview (General Purpose Financial Statements) are captioned "Memorandum Only" to indicate that they are presented only to facilitate financial analysis. Data in these columns do not present financial position, results of operations, or cash flows in conformity with generally accepted accounting principles, and such data is not comparable to a consolidation. Interfund eliminations have not been made in the aggregation of this data. NOTE 2 - CASH AND INVESTMENTS Cash, cash equivalents, and investments consist of the following at September 30, 1994: C-21 MONROE COUNTY, FLORIDA i ( BOARD OF COUNTY COMMISSIONERS NOTES TO COMBINED FINANCIAL STATEMENTS SEPTEMBER 30, 1994 NOTE 2 - CASH AND INVESTMENTS (Continued) Restricted Cash and Cash and Cash with Investments Investments Fiscal Agent Total Amount Invested in r County's Pooled Cash Program $ 40,013,976 $ - $ - $ 40,013,976 Demand Deposits 6,760,785 4,899,225 8,015 11,668,025 Investments 35,357,125 6,526,825 - 41,883,950 1_ $ 82,131,886 $ 11,426,050 $ 8,015 $ 93,565,951 Florida Statute 125.31 authorizes the Board to invest surplus funds in the following: a) the Local Government Surplus Funds Trust Fund under the management of the State Board of Administration b) the Florida Counties Investment Trust Fund under the sponsorship of the Florida Association of Counties and the Florida Association of Court Clerks Comptrollers c) negotiable direct obligations of, or obligations of which the principal and interest are unconditionally guaranteed by, the U.S. Government d) interest bearing time deposits or savings accounts in banks and savings and loans organized under state laws or doing business and situated in the state, provided collateral requirements are met e) obligations of the Federal Home Loan Mortgage Corporation f) obligations of the Federal National Mortgage Association g) commercial paper of U.S. corporations having a rating of at least two of the following three ratings: A-1, P-1 and F-1, as rated by Standard & Poors, Moody's and Fitch Investors Service rating services h) Bankers' acceptances that are eligible for purchase by the Federal Reserve Banks and have a letter of credit rating of AA or better i) Tax-exempt obligations of the State of Florida and its various local governments, including Monroe County. Tax exempt obligations with a rating of A or less, must be an insured issue through MBIA or an equivalent company. Issues rated A+ or higher may or may not carry an insurance backing. C-22 • MONROE COUNTY, FLORIDA BOARD OF COUNTY COMMISSIONERS NOTES TO COMBINED FINANCIAL STATEMENTS SEPTEMBER 30, 1994 NOTE 2 - CASH AND INVESTMENTS (Continued) Deposits - Demand and time deposits are fully insured by Federal Depository Insurance and the multiple financial institution collateral pool required by Sections 280.07 and 280.08, Florida Statutes. Investments - The U.S. Treasury obligations and other bonds are held by the Board's agent in the Board's name. The deferred compensation plan investments are uninsured and unregistered. Investments at year end are shown as follows. Carrying Market Amount Value U.S. Government Securities $ 40,087,803 $ 39,531,517 Local Government Surplus Funds Trust Fund 40,013,976 40,013,976 Deferred Compensation Plans 796,147 796,147 Municipal Bond 1,000,000 999,990 $ 81,897,926 $ 81,341,630 NOTE 3 - MORTGAGES RECEIVABLE Mortgages receivable at September 30, 1994 consist of the following: Community Development Block Grant: Second Mortgages Receivable from individuals, collateralized by land and buildings, payable in monthly installments of $3,622 including interest at 3%, final payment due March 1, 2004 $ 414,769 Local Housing Assistance: Second Mortgages Receivable from individuals, collateralized by personal residences. Commencing in year sixteen of the mortgage, principal and accrued interest at 3% will be forgiven at the rate of 6.66% annually. The entire principal balance and accrued inter- est will be forgiven at the end of year thirty. If the residence is sold before the initiation of the forgiveness period, the full P amount of the mortgage and accrued interest is due at closing 263,023 $ 677,792 Except for the local housing assistance mortgages, the mortgages receivable are equally offset by a fund balance reserve which indicates that they do not constitute "available spendable resources" even though it is a component of total assets. The local housing assistance mortgages are offset by a related deferred revenue account. NOTE 4 - INTERFUND BALANCES Individual fund interfund receivable and payable balances at September 30, 1994 are as follows: 1 C-23 - MONROE COUNTY, FLORIDA j BOARD OF COUNTY COMMISSIONERS NOTES TO COMBINED FINANCIAL STATEMENTS SEPTEMBER 30, 1994 1 . NOTE 4 - INTERFUND BALANCES (Continued) Interfund Interfund Fund Receivable Payable General Fund $ 133,786 $ 92,194 L._- Special Revenue Funds: Fine and Forfeiture - 174 ' Road and Bridge - 18,427 Law Library - 3 Tourist Development District #One, 2 Cent 14,017 10,946 Tourist Development District #Two, 2 Cent 1,298 956 Tourist Development District #Three, 2 Cent 2,855 2,210 1_ Tourist Development District #Four, 2 Cent 3,374 2,686 Tourist Development District #Five, 2 Cent 4,413 3,528 1 Tourist Development Administrative and 1 Promotional , 2 Cent 11,672 413 Tourist Development District #One, 3 Cent 4,718 - Tourist Development District #Two, 3 Cent 526 12 Tourist Development District #Three, 3 Cent 992 2,406 Tourist Development District #Four, 3 Cent 1,058 686 Tourist Development District #Five, 3 Cent 1,360 848 Fire and Ambulance District #1 - 893 Fire and Ambulance District #5 - 50 Fire and Ambulance District #6 - 99 Planning, Building and Zoning - 3,230 Parks and Recreation 3,953 640 �' Upper Keys Health Care - 2 50,236 48, 209 Capital Project Funds: One Cent Infrastructure Surtax 491,360 159,436 Sales Tax Bond Capital Improvements - 17,168 491,360 176.604 J Enterprise Funds: Municipal Service District - Waste - 6,957 Card Sound Bridge - 210 J Marathon Airport - 508,796 Key West Airport 189.294 6,713 189,294 522,676 C-24 III U MONROE COUNTY, FLORIDA BOARD OF COUNTY COMMISSIONERS NOTES TO COMBINED FINANCIAL STATEMENTS SEPTEMBER 30, 1994 NOTE 4 - INTERFUND BALANCES (Continued) Interfund Interfund Fund Receivable Payable Internal Service Funds: Worker's Compensation - 90 Group Insurance - 824 Risk Management 2,159 143 Fleet Management 77,778 103,873 79,937 104,930 $ 944,613 $ 944,613 NOTE 5 - RESTRICTED ASSETS Restricted Assets include those provided for by resolutions adopted by the County Commission for the issuance of the Municipal Service District - Waste Revenue Bonds, Refunding Improvement Revenue Bonds, Series 1993/83, Refunding Improvement Revenue Bonds, Series 1993/88, Sales Tax Revenue Bonds, Series 1991, and Airport Passenger Facility Charges. Total restricted assets as of September 30, 1994 are as follows: Cash, Cash Equiv.& Enterprise Fund - Municipal Service District - Waste Investments Renewal and Replacement Fund $ 1,670,010 r- Sinking Funds 595,458 2,265,468 r-- Enterprise' Fund - Marathon Airport Passenger Facility Charge Funds - 120,236 Enterprise Fund - Key West Airport Passenger Facility Charge Funds 911,757 Refunding Improvement Revenue Bonds, Series 1993/83 Debt Service Fund r- Sinking Fund 260,878 Refunding Improvement Revenue Bonds, Series 1993/88 Debt Service Fund Sinking Fund 433,339 C-25 MONROE COUNTY, FLORIDA BOARD OF COUNTY COMMISSIONERS NOTES TO COMBINED FINANCIAL STATEMENTS ii SEPTEMBER 30, 1994 L_, NOTE 5 - RESTRICTED ASSETS (Continued) Sales Tax Revenue Bonds, Series 1991 Debt Service Fund Debt Service Reserve Fund 4,841,696 Sinking Fund 2,592,676 7,434,372 $ 11,426,050 NOTE 6 - RESERVES FOR RESTRICTED ASSETS AND DESIGNATIONS OF FUND BALANCE Reserves representing the excess of amounts provided for certain restricted asset ' accounts over the liabilities payable therefrom are established by a reduction of retained earnings or fund balance. The following schedule reflects the reserve account balances at September 30, 1994: Enterprise Funds Municipal Service District - Waste: Reserved for Debt Service $ 299,999 Reserved for Renewal and Replacement 1,670,010 1,970,009 Debt Service Funds Refunding Improvement Revenue Bonds, Series 1993/83 Reserved for Debt Service 260,878 Refunding Improvement Revenue Bonds, Series 1993/88 Reserved for Debt Service 433,339 Sales Tax Revenue Bonds, Series 1991 Reserved for Debt Service 7,431,414 8.125,631 $ 10,095,640 Retained earnings and fund balances are reserved to the extent of the excess of restricted assets over liabilities payable from restricted assets as follows: C-26 MONROE COUNTY, FLORIDA BOARD OF COUNTY COMMISSIONERS NOTES TO COMBINED FINANCIAL STATEMENTS SEPTEMBER 30, 1994 NOTE 6 - RESERVES FOR RESTRICTED ASSETS (Continued) Total restricted assets $ 11,426,050 Less: Restricted assets for which retained earnings are not required to be reserved 1,031,993 Liabilities payable from restricted assets 298,417 $ 10,095,640 A portion of the unreserved fund balance in Special Revenue Fund, Tourist Development District #One, Three Cent has been designated for various beach nourishment projects. NOTE 7 - PROPERTY The following is a summary of changes in General Fixed Assets for the year ended September 30, 1994: 1993 Additions Deductions 1994 Land $ 13,788,262 $ 716,245 $ - $ 14,504,507 r_ Buildings 23,400,637 35,389,622 196,958 58,593,301 Equipment 22,862,494 4,855,029 1,719,587 25,997,936 Construction in Progress: Detention Facility 29,319,839 377,305 29,697,144 - Clerk's Storage 1,698,702 .224,937 1,923,639 - Marathon Civic Center 2,757,804 509,514 3,267,318 - Other Construction 1.316,433 3.800,173 1.337,678 3,778,928 $ 95,144L171 $45,872,825 $38,142,324 $102,874672 An additional $3,472,000 will be required to complete the construction projects under present contractual agreements. It is the Board's policy to not capitalize interest on construction projects financed with debt proceeds. Proprietary funds property, plant and equipment consist of the following at September 30, 1994: Internal Enterprise Service Funds Funds Land $ 5,813,716 $ - Buildings and Improvements 4,444,741 1,334,927 Equipment 14,900,153 1,082,669 Construction in Progress: Airport Improvements 4,156,845 - Bridge Improvements 3,369,503 - Other 67,864 - — Total Property 32,752,822 2,417,596 Less Accumulated Depreciation 11.861,454 234,546 Net Property $$ 20— 891.368 $_2,183,050 C-27 1 i MONROE COUNTY, FLORIDA I, BOARD OF COUNTY COMMISSIONERS NOTES TO COMBINED FINANCIAL STATEMENTS L' SEPTEMBER 30, 1994 L f NOTE 8 - TAX ANTICIPATION NOTES Tax anticipation notes payable at September 30, 1994 are as follows: J` Lower and Middle Keys Fire and Ambulance District - Amount due to bank on March 30, 1995 with interest at 3.50%, pay- ment to be funded by the first proceeds of taxes levied for ,) the 1995-1996 fiscal year, proceeds of the note to be used for fire equipment $ 310,000 NOTE 9 - LONG-TERM DEBT The following is a summary of changes in long-term debt for the year ended September 30, 1994: Debt Debt 1993 Issued Retired 1994 General Long-Term Debt Group Revenue Bonds $ 47,050,000 $ - $ 3,000,000 $ 44,050,000 Accrued Compensated Absences 1,070,524 262,705 - 1,333,229 Capitalized Lease Obligations 12,958 - 9,574 3,384 Installment Loan 175,226 1,543 70.227 106.542 Subtotal 48.308,708 264.248 3,079,801 45,493,155 Proprietary Funds Revenue Bonds 13,975,000 - 4,870,000 9,105,000 Accrued Compensated Absences 226,198 52,073 - 278,271 Capitalized Lease Obligation - 2,335,830 122,379 2,213,451 Special Obligation Notes 244,241 244,241 - Due to Other Governments 885,029 - 440,390 444,639 i Subtotal 15.330.468 2.387,903 5,677,010 12.041,361 J Total S 63,639,176 $ 2,652,151 $ 8,756,811 $ 57,534,516 Bonds payable at September 30, 1994 from Proprietary Funds are composed of the following issues: �- Enterprise Revenue Bonds - $9,570,000 1991 Municipal Service District Refunding Improvement Bonds due in annual install- - ments of $300,000 to $735,000 on October 1, 1994 to October 1, 2011; interest at 5.7% to 6.75% $ 9,105,000 C-28 i MONROE COUNTY, FLORIDA BOARD OF COUNTY COMMISSIONERS• NOTES TO COMBINED FINANCIAL STATEMENTS SEPTEMBER 30, 1994 NOTE 9 - LONG-TERM DEBT (Continued) Bonds payable at September 30, 1994 from Governmental Funds are composed of the following issues: Revenue Bonds - $42,415,000 1991 Sales Tax Revenue Bonds, Series 1991 due in annual installments of $2,975,000 to $4,595,000 on April 1, 1995 through April 1, 2004; interest at 5.20% to 6.20% $36,075,000 Revenue Bonds - $1,185,000 1993 Refunding Improvement Revenue Bonds, Series 1993 due in annual installments of $170,000 to $200,000 on July 1, 1995 to July 1, 1999; interest at 3.7% to 4.75% 915,000 Revenue Bonds - $7,230,000 1993 Refunding Revenue Bonds, Series 1993 due in installments of $350,000 to $640,000 on December 1, 1994 to December 1, 2008; interest at 2.6% to 5.0% 7.060,000 $44,050,000 Other long-term liabilities payable at September 30, 1994 from Proprietary Funds are composed of the following: Due to Other Governments - Amount payable to Monroe County ;- Comprehensive Plan Land Authority (MCLA) . The debt is collateralized by an interlocal agreement which grants MCLA a conservation easement over the related land. The Board repays $442,500 annually, interest free. $ 444,639 Other long-term liabilities payable at September 30, 1994 from Governmental Funds r- are composed of the following: Installment notes payable in monthly installments of $6,703 from October 1, 1994 to maturity dates at various times through the fiscal year ended September 30, 1996; the average interest rate is 6.97% $ 106,542 Debt Service Funding Requirements - The total annual debt service funding requirements for all bonds outstanding (net of sinking fund balances) at September 30, 1994, consisting of interest payments of $20,501,508 and principal payments of $52,611,542 are as follows: C-29 • MONROE COUNTY, FLORIDA BOARD OF COUNTY COMMISSIONERS NOTES TO COMBINED FINANCIAL STATEMENTS SEPTEMBER 30, 1994 NOTE 9 - LONG-TERM DEBT (Continued) Revenue Bonds Year Ended Proprietary Funds Governmental September 30 Amount Interest Rate Amount Interest Rate 1995 889,117 5.70% - 6.75% 5,685,825 3.30% - 6.20% 1996 891,162 5.80% - 6.75% 5,682,075 3.60% - 6.20% 1997 891,732 5.90% - 6.75% 5,673,240 4.00% - 6.20% 1998 890,788 6.00% - 6.75% 5,668,290 4.10% - 6.20% 1999 898,288 6.30% - 6.75% 5,663,455 4.30% - 6.20% 2000-2004 4,461,380 6.75% 22,396,220 4.50% - 6.20% 2005-2009 4,410,412 6.75% 7,422,445 5.00% - 6.20% 2010-2011 1,477,700 6.75% - Total $ 14,810,579 $ 58,191,550 Notes Payable Year Ended Governmental September 30 Amount Interest Rate Total 1995 $ 80,440 6.06% - 11.8% $ 6,655,382 1996 30,481 6.06% - 7.3% 6,603,718 1997 - 6,564,972 . 1998 - 6,559,078 1999 - 6,561,743 2000-2004 - 26,857,600 2005-2009 - 11,832,857 2010-2011 - 1,477,700 Total $ 110,921 $ 73,113,050 The amount available in the Debt Service Funds to service the 1991, 1993/83 and 1993/88 revenue bonds is $8,125,631. Restrictive Covenants and Collateral Requirements - The 1993/83 Refunding Improvement Revenue. Bonds are payable from and collateralized by a lien on and pledge of the racetrack funds received by Monroe County from the State of Florida. The 1993/88 Refunding Improvement Revenue Bonds are payable from and collateralized by a first lien upon and pledge of the Guaranteed Entitlement portion of the Revenue Sharing Trust Fund for Counties and the Second Guaranteed Entitlement for Counties paid by the State of Florida. C-30 MONROE COUNTY, FLORIDA BOARD OF COUNTY COMMISSIONERS NOTES TO COMBINED FINANCIAL STATEMENTS SEPTEMBER 30, 1994 NOTE 9 - LONG-TERM DEBT (Continued) The 1991 Municipal Service District Refunding Improvement bonds are payable solely from and collateralized by a prior lien upon and pledge of (i) charges for service levied annually against residential property within the Monroe County Municipal Service District (the "District") , Monroe County, Florida for the availability and furnishing of certain solid waste disposal services, (ii) payments received from franchisee solid waste collectors with respect to commercial property within, the District, (iii) all other non ad valorem funds received by the District with respect to furnishing services of the solid waste facilities to the residents of the District excluding any state or federal funds received from time to time by the District and (iv) certain investment income received by the District. Under the terms of the enterprise revenue bonds issue, the Municipal Service District is required, among other things, to establish rates and to collect fees and charges which will be sufficient at all times to pay 110% of the Maximum Debt Service Requirement on the Series 1991 Bonds and on all outstanding Parity Bonds, plus 100% of all reserve or other payments including the cost of Operation and Maintenance and deposits for Renewal and Replacements of the Facilities. The Municipal Service District was in compliance with those covenants for the year ended September 30, 1994. The Bonds and the interest payable thereon will not constitute a general obligation of the District, Monroe County or the State of Florida, or a pledge of the faith and credit of the District, Monroe County, the State of Florida or any political subdivision thereof. Neither the Bonds, nor any interest or premium thereon, shall be payable from the ad valorem tax revenues of the District, Monroe County, or the State of Florida. The 1991 Sales Tax Revenue Bonds are payable from and collateralized by a lien and pledge of the portion of the proceeds of the one cent local government infrastructure sales surtax on deposit in the trust fund established for the County in the Florida State Treasury, allocated for and distributed monthly to the Board. Advance Refunding of Card Sound Road and Bridge Improvement Revenue Bonds It was determined that the cost of bridge improvements financed by the 1993 Card Sound Road and Bridge Improvement Revenue Bonds had been significantly overestimated. On March 8, 1994, outstanding bonds in the amount of $4,430,000 were refunded with available cash in the amount of $4,565,272. After the payment of $12,458 in defeasance costs, $4,552,814 was used to purchase U.S. Government Securities which were deposited in an irrevocable trust with an escrow agent to provide for all future debt service payments on the bonds. As a result, these bonds are considered defeased and the liability for these bonds has been removed from the Card Sound Road and Bridge Fund. Although an extraordinary loss of $281,760 was recognized, the early payment of the bonds reduced the County's total debt service by $6,478,435 over the next 14 years. C-31 � I MONROE COUNTY, FLORIDA BOARD OF COUNTY COMMISSIONERS NOTES TO COMBINED FINANCIAL STATEMENTS it SEPTEMBER 30, 1994 NOTE 10 - DEFEASANCE OF DEBT The following schedule reflects the outstanding principal on refunded bonds, by issue, as of September 30, 1994: $8,000,000 Municipal Service District Improvement Revenue Bonds, Series 1980; defeased on December 6, 1985 using proceeds from the $9,211,774 Municipal Service District Refunding Improvement Bonds, Series 1985 $ 7,060,000 $9,211,774 Municipal Service District Refunding Improve- ment Bonds, Series 1985; defeased on April 1, 1991 using proceeds from the Municipal Service District Refunding Improvement Bonds, Series 1991 6,585,865 Total Municipal Service District Bonds $ 13,645,865 $4,585,000 Card Sound Road and Bridge Improvement Revenue Bonds, Series 1993; defeased on March 8, 1994 using available cash $ 4,430,000 $2,155,000 Refunding Improvement Revenue Bonds, Series i 1983; defeased on January 1, 1993 using proceeds from the Refunding Improvement Revenue Bonds, Series 1993/83 $ 1,800,000 $5,000,000 Improvement Revenue Bonds, Series 1988; defeased on May 1, 1993 using proceeds from the Refunding Revenue Bonds, Series 1993/88 5,000,000 $2,265,000 Improvement Revenue Bonds, Series 1988; defeased on May 1, 1993 using proceeds from the ' Refunding Revenue Bonds, Series 1993/88 1,225,000 Total General Revenue Bonds $ 8,025,000 NOTE 11 - LEASE OBLIGATIONS Capitalized lease obligations consist of equipment lease purchases accounted for in the General Long-Term Debt Account Group, the General Fixed Assets Account Group, and the Proprietary Funds. The future minimum payments under capitalized leases consist of the following at September 30, 1994: C-32 MONROE COUNTY, FLORIDA BOARD OF COUNTY COMMISSIONERS NOTES TO COMBINED FINANCIAL STATEMENTS SEPTEMBER 30, 1994 NOTE 11 - LEASE OBLIGATIONS (Continued) General Long- Proprietary Term Debt Funds Fiscal year ending September 30: 1995 $ 2,376 $ 259,200 1996 2,376 259,200 1997 594 259,200 1998 - 259,200 1999 - 259,200 Thereafter - 1,814,397 Total minimum payments 5,346 3,110,397 Amounts representing interest 1,962 896,946 Present value of net minimum lease payments $ 3,384 $ 2,213,451 Leased property which has been capitalized as of September 30, 1994 is as follows: General Fixed Assets - General Government $ 5,890 Proprietary Funds $ 2,335,830 Rental expense under cancelable operating leases for the current year amounted to $536,586. NOTE 12 - CONTRIBUTED CAPITAL Contributed capital consists of the following at September 30, 1994: 1993 Additions Refund 1994 Enterprise Funds - Contributions from Other Funds: Municipal Service District $ 2,805,649 $ 8,200 $ - - $ - 2,813,849 Card Sound Bridge 5,052,761 721,682 3,300,000 2,474,443 Marathon Airport 1,741,201 1,687,891 3,429,092 Key West Airport 1,169,137 199,253 - 1,368,390 Workers' Compensation - 621 - 621 Fleet Management - 2,070,952 - 2,070,952 $ 10,768,748 $ 4,688,599 $ 3,300,000 $ 12,157,347 NOTE 13 - EXPENDITURES IN EXCESS OF APPROPRIATIONS The following cost centers had expenditures in excess of appropriations at September 30, 1994: C-33 li MONROE COUNTY, FLORIDA BOARD OF COUNTY COMMISSIONERS NOTES TO COMBINED FINANCIAL STATEMENTS SEPTEMBER 30, 1994 NOTE 13 - EXPENDITURES IN EXCESS OF APPROPRIATIONS (Continued) General Fund: County Attorney - Litigation bills from outside counsel were incurred which were higher than anticipated. Expenditures exceeded appropriations by $124,878. Internal Service Fund: Public Works Garage - This was the initial year of operation. Expenditures exceeded appropriations by $36,541. NOTE 14 - SEGMENTS OF ENTERPRISE ACTIVITIES Municipal Service District operating revenues are generated primarily by billings for mandatory garbage collection. Card Sound Bridge operating revenues are generated through tolls for the use of the Bridge. Revenues in the Key West and Marathon Airports are generated by rents and user fees. The key financial data for the year ended September 30, 1994 for the above services are as follows: Municipal Card Service Sound Marathon Key West District Bridge Airport Airport Total Operating Revenues $ 14.717.358 $ 1,229,265 $ 452.815 $ 1,927.561 $ 18.326.999, Operating Expenses 11,673,498 523,968 4,545,556 1,160,247 17,903,269 Depreciation and Amortization 1.166.410 72,646 7.050 44,842 1.290.948 Total Operating Expenses 12.839.908 596.614 4.552.606 1,205.089 19.194.217 Operating Income (Loss) 1,877,450 632,651 (4,099,791) 722,472 (867,218) Operating Grants 302,969 - 3,335,251 141,214 3,779,434 Interest Income 598,855 122,385 5,985 34,640 761,865 Interest Expense and Other Debt Service Costs (739,433) (123,637) - - (863,070) Loss on Disposition of Assets (130,072) (25,432) (8,763) (6,178) (170,445) Operating Transfers In 4,744,004 254,416 1,213,696 152,906 6,365,022 Operating Transfers Out (4,383,690) (287,674) (46,365) (67,265) (4,784,994) Extraordinary Loss on Bond Defeasance - (281.760) - - - (281.760) Net Income 2,270,083 290,949 400,013 977,789 3,938,834 C-34 MONROE COUNTY, FLORIDA BOARD OF COUNTY COMMISSIONERS NOTES TO COMBINED FINANCIAL STATEMENTS SEPTEMBER 30, 1994 NOTE 14 - SEGMENTS OF ENTERPRISE ACTIVITIES (Continued) Municipal Card Service Sound Marathon Key West District Bridge Airport Airport Total Fund Equity, 1993 6,557,018 9,996,870 2,802,430 1,824,941 21,181,259 Prior Period Adjustment (29,271) (2,916) (2,398) (15,132) (49,717) Residual Equity Transfer - (3,300,000) - - (3,300,000) Contributed Capital 8.200 721.681 1.687,891 199,253 2,617,025 Fund Equity, 1994 $ 8,806,030 $ 7 706,584 $ 4 887,936 $ 2,986,851 $ 24.387.401 Assets $ 24,357,121 $ 8,076,181 $ 6,569,949 $ 3,278,865 $ 42,282,116 Long-Term Debt $ 11...... ==478,086 $ 14,435 $ 10.904 $ $ 11,578,343 Acquisition of Property $ 180,544 $ 3,376,025 $ 2,456,007 $ 110,281 $ 6,122,857 Net Increase (Decrease) in Cash Flows $ _ (91,904) $ _ 894,921 $ 267,791 $ 841,495 $ 1.912,303 NOTE 15 - BUDGETARY - GAAP REPORTING RECONCILIATION The accompanying Combined Statement of Revenues, Expenditures and Changes in Fund Balances - Budget and Actual - General , Special Revenue, Debt Service, Capital Project and Expendable Trust Funds for the year ended September 30, 1994 presents comparisons of the legally adopted budget with actual data on a budgetary basis. Because certain accounting principles applied for purposes of developing data on a budgetary basis differ from those used to present financial statements in conformity with GAAP, a reconciliation of resultant basis, timing and perspective differences in the Excess of Revenues and Other Sources over Expenditures and Other Uses for the year ended September 30, 1994 is presented as follows: Special Debt Capital Expendable General Revenue Service Projects Trust Excess of revenues and other sources over (under) expenditures and other uses - budgetary basis $(1,307,119) $ (451.476) $ 1,759,195 $ (5,012.216) $ 114,786 Adjustments: To adjust expenditures for repayment of tax anticipation note - 395,000 - - - To adjust for mortgages receivable - (263,023) - - - To adjust for mortgage loans made - 263.023 - - - Total Adjustments -• 395,000 - - - - • Excess of revenues and other sources over (under) expenditures and other uses - GAAP basis $(1,307,119) $ (56.476) $ 1,759,195 $ (5,012,216) $ 114,786 _ C-35 ii MONROE COUNTY, FLORIDA BOARD OF COUNTY COMMISSIONERS NOTES TO COMBINED FINANCIAL STATEMENTS SEPTEMBER 30, 1994 NOTE 16 - INTERFUND TRANSFERS Operating Transfers during the year ended September 30, 1994 consisted of the following: Operating Operating Fund Transfers In Transfers Out General Fund $ 2,072,413 $ 1,260,250 Special Revenue Funds: Fine and Forfeiture - 120,952 Road and Bridge 18,153 116,853 Fire and Ambulance District 1 31,390 355,219 -.- Fire and Ambulance District 5 - 68,820 Fire and Ambulance District 6 - 68,820 Translator System - 13,159 Planning, Building and Zoning 250,888 147,593 Parks and Recreation - 32,952 911 Enhancement Fees - 6,580 Upper Keys Healthcare - 2,800 300,431 933,748 Debt Service: 1991 Sales Tax Revenue Bonds 4,881,615 - Capital Project: One Cent Infrastructure Surtax - 6,690,718 Enterprise Fund: Municipal Service District 4,744,004 4,383,690 Card Sound Bridge 254,416 287,674 Marathon Airport 1,213,696 46,365 I Key West Airport 152,906 67,265 6,365,022 4,784,994 Internal Service Fund: Workers' Compensation - 6,300 Group Insurance - 4,900 Risk Management - 4,900 Fleet Management 91,905 25,576 91,905 41,676 $ 13,711,386 $ 13,711,386 C-36 I� 1 MONROE COUNTY, FLORIDA BOARD OF COUNTY COMMISSIONERS NOTES TO COMBINED FINANCIAL STATEMENTS SEPTEMBER 30, 1994 NOTE 16 - INTERFUND TRANSFERS (Continued) Residual Equity Transfers during the year ended September 30, 1994 consisted of the following: Equity Equity Fund Transfers In Transfers Out General Fund $ 4,616 $ 19,159 Special Revenue Funds - Impact Fees, Roadways 3,300,000 - Debt Service Funds - 1993/88 Refunding 9 Improvement Bonds 14,506 - Capital Project Funds - Revenue Bond Capital Improvements - 14,506 Enterprise Funds - Card Sound Bridge - 3,300,000 Fiduciary Fund - Shared County and State Health Care Program - 4,616 $ 3,319,122 $ 3,338,281 Difference - Internal Service Fund, Fleet Management, transfer of supplies inventory from General Fund $ 19,159 NOTE 17 - RETIREMENT PLAN Substantially all full-time Board employees are participants in the Florida Retirement System, "The System", a multiple-employer, cost-sharing public retirement system. The System, which is controlled by the State Legislature and administered by the State of Florida, Department of Administration, Division of Retirement, covers approximately 553,000 full-time employees of various governmental units within the State of Florida. The System provides for vesting of benefits after 10 years of creditable service. Normal retirement benefits are available to employees who retire at or after age 62 with 10 or more years of service. Early retirement is available after 10 years of service with a 5% reduction in benefits for each year prior to the normal retirement age. Retirement benefits are based on age, average compensation and years-of-service credit where average compensation is computed as the average of an individual 's five highest years of earnings. The Board has no responsibility to the System other than to make the periodic payments required by state statutes. Ten-year historical trend information C-37 MONROE COUNTY, FLORIDA BOARD OF COUNTY COMMISSIONERS NOTES TO COMBINED FINANCIAL STATEMENTS SEPTEMBER 30, 1994 NOTE 17 - RETIREMENT PLAN (Continued) showing the System's progress in accumulating sufficient assets to pay benefits when due is presented in the System's June 30, 1993 Comprehensive Annual Financial Report. The amount reported below as "pension benefit obligation" is a standardized disclosure measure of the present value of pension benefits, adjusted for the effects of projected salary increases estimated to be payable in the future as a result of employee service to date. The measure is the actuarial present value of credited projected benefits and is intended to assist users in assessing the plan's fundingstatus on a going-concern basis, assess progress made in 9 9 P 9 accumulating sufficient assets to pay benefits when due, and make comparisons among government pension plans and employers. The System does not conduct separate measurements of assets and pension benefit obligations for individual employers. The pension benefits obligation at June 30, 1993 for the System as a whole, determined through an actuarial valuation performed as of that date, was $39.7 billion. The System's net assets available for benefits on that date (valued at market) were $29.1 billion, resulting in an unfunded pension benefit obligation of $10.6 billion. Participating employer contributions are based upon state-wide rates established by the State of Florida.. These rates are applied to employee salaries as follows: regular employees, 17.10%, special risk employees, 27.03%, and elected officials, 26.07%. There are no employee contributions to the plan. The Board's contributions of approximately $3,163,000 made during the year ended September 30, 1994 were made in accordance with contribution requirements determined by the actuarial valuation of the System as of June 30, 1993. These contributions represented approximately .11% of total contributions required of all participating employers during the fiscal year of the System ended June 30, 1994. Total payroll for Board employees during the fiscal year ended September 30, 1994 was approximately $18,340,000, with the portion attributed to employees covered by the System being $17,892,000. The 'contribution to the System for the year was approximately 17.7% of total covered payroll . There were no changes in actuarial assumptions, benefit provisions, actuarial funding methods or any other significant factors that affected the Board's contribution during the fiscal year ended September 30, 1994. NOTE 18 - POST RETIREMENT BENEFITS OTHER THAN PENSION In addition to the retirement plan described in Note 17, the Board provides post retirement health care benefits in accordance with state statutes to all employees who retire from the Board on or after attaining age 62 with at least 10 years of service, and who are enrolled in the Board's group health plan. C-38 MONROE COUNTY, FLORIDA BOARD OF COUNTY COMMISSIONERS NOTES TO COMBINED FINANCIAL STATEMENTS . SEPTEMBER 30, 1994 NOTE 18 - POST RETIREMENT BENEFITS OTHER THAN PENSION (Continued) Currently 118 retirees are eligible for this post employment benefit. Expenditures for post retirement health care benefits are recognized as the premiums are paid. During the year ended September 30, 1994, expenditures of $50,013 were recognized for post retirement health care. NOTE 19 - DEFERRED COMPENSATION PLAN The Board offers its employees a deferred compensation plan created in accordance with Internal Revenue Code Section 457. The plan, available to all employees, permits them to defer a portion of their salary until future years. The deferred compensation is not available to employees until termination, retirement, death, or unforeseeable emergency. All amounts of compensation deferred under the plan, all property and rights purchased with those amounts, and all income attributable to those amounts, property, or rights are (until paid or made available to the employee or other beneficiary) solely the property and rights of the Board (without being restricted to the provisions of benefits under the plan) , subject only to the claims of the Board's general creditors. Participants' rights under the plan are equal to those of general creditors of the Board in an amount equal to the fair market value of the deferred account for each participant. The Board has no liability for losses under the plan but does have the duty of due care that would be required of an ordinary prudent investor. The Board believes that it is unlikely that it will use the assets to satisfy the claims of general creditors in the future. NOTE 20 - RECOGNITION OF CLOSURE AND POST CLOSURE COST State and federal laws require final cover and closure as well as post closure care of the County's landfills. Recognition of the liability for closure and postclosure costs is based on the landfill capacity used to date. The landfill capacity of the County's landfills is 100% used and has no remaining landfill life. Closure of the landfills was substantially completed during the year ended September 30, 1994. Accordingly, no future closure cost liability exists except for post closure costs estimated to be incurred in the coming year. The Florida Department of Environmental Protection approved a post closure operating plan which permits the County to fund post closure costs as an operating expense using annual appropriations. Accordingly, no assets have been restricted for payment of post closure care costs. Any additional costs due to inflation or deflation, changes in technology or additional post closure care requirements will be covered by additional charges to service users. - - C-39 MONROE COUNTY, FLORIDA BOARD OF COUNTY COMMISSIONERS NOTES TO COMBINED FINANCIAL STATEMENTS SEPTEMBER 30, 1994 NOTE 21 - LITIGATION The Board is a defendant in various lawsuits and is involved in other disputes wherein substantial amounts are claimed. In the opinion of the Board, these suits and claims should not result in judgements or settlements which, in aggregate, would have a material adverse effect on the Board's financial condition. NOTE 22 - COMMITMENTS AND CONTINGENCIES Grant Programs - The Board participates in a number of federally assisted grant programs. These programs are subject to financial and compliance audits by the grantors or their representatives. As of March 8, 1995 there were no material questioned or disallowed costs as a result of grant audits in process or completed. Arbitrage Rebate - In accordance with the Tax Reform Act of 1986, any interest earnings on borrowed construction funds in excess of the interest costs are required to be rebated to the federal government. The Board has estimated that there will be no significant liability for arbitrage rebate.. Impact Fee Refunds - Unexpended or unencumbered funds arising from the collection of impact fees may be refunded within one year following the end of the sixth year from the date on which the impact fee was paid or within three months of the noncommencement of construction. Industrial Development Bonds - By resolution adopted February 21, 1995, the Board authorized the issuance of $3,400,000 of Industrial Development Revenue Bonds for the North Key Largo Utility Corporation Project. As of March 8, 1995, the bonds were unissued. NOTE 23 - RISK MANAGEMENT The Board is exposed to various risks of loss related to tort; theft of, damage 1-1 to, and destruction of assets; errors and omissions; injuries to employees; and natural disasters. During the fiscal years ended 1976, 1984 and 1988, the County established the Worker's Compensation, Group Insurance, and Risk Management Funds, respectively, as internal service funds to account for and finance its uninsured risks of loss. Under these programs, the Worker's Compensation provides $450,000 coverage per claim for regular employees and $500,000 coverage per claim for police and firemen. The Group Insurance Fund provides coverage up to $75,000 for each medical claim. Risk management provides $100,000 for each general liability claim and $25,000 for most property damage claims. Windstorm, Flood and Property Damage insurance excess coverage varies by individual property. The County purchases commercial insurance for claims in excess of C-40 MONROE COUNTY, FLORIDA BOARD OF COUNTY COMMISSIONERS NOTES TO COMBINED FINANCIAL STATEMENTS SEPTEMBER 30, 1994 NOTE 23 - RISK MANAGEMENT (Continued) coverage provided by the funds and for all other risks of loss. Settled claims have not exceeded this commercial coverage in any of the past three years. All funds of the Board participate in the programs and make payments to the Worker's Compensation, Group Insurance and Risk Management Funds based on estimates of the amounts needed to pay prior and current year claims. The claims liabilities reported at September 30, 1994 are based on the requirements of P P Governmental Accounting Standards Board Statement No. 10, which requires that a liability for claims be reported if information prior to the issuance of the financial statements indicates that it is probable that liability has been incurred at the date of the financial statements and the amount of the loss can be reasonably estimated. Changes in the claims liability amounts in fiscal year 1993 and 1994 were: Worker's Group Risk -- Compensation Insurance Management Total Balance at October 1, 1992 $ 545,866 $ 1,143,882 $ 1,153,900 $ 2,843,648 Current year claims and changes in estimates 245,937 4,278,255 479,428 5,003,620 Claim payments (541,803) (4,170,660) (285,003) (4,997,466) ,1 Balance at September 30, 1993 250,000 1,251,477 1,348,325 2,849,802 Current year claims and changes in estimates 392,370 5,020,281 90,906 5,503,557 Claim payments (392,370) (4.824,781) (229,251) (5,446,402) Balance at September 30, 1994 $ 250,000 $ 1,446,977 $ 1,209,980 $ 2,906,957 C-41 • • • THIS PAGE INTENTIONALLY LEFT BLANK �' I MONROE COUNTY,FLORIDA-BOARD OF COUNTY COMMISSIONERS SCHEDULE OF REVENUES,EXPENDITURES AND CHANGES IN FUND BALANCE-BUDGET AND ACTUAL GENERAL FUND FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1994 Variance Favorable Budget Actual (Unfavorable) Revenues: Taxes $ 10,817,212 $ 10,435,230 $ (381,982) Licenses and Permits 230,000 225,446 (4,554) Intergovernmental 12,473,761 11,610,946 (862,815) Charges for Services 2,991,234 3,314,644 323,410 Fines and Forfeitures 17,100 23,112 6,012 Interest 400,500 383,833 (16,667) Miscellaneous 409,924 257,984 (151,940) Total Revenues 27,339,731 26,251,195 (1,088,536) Expenditures: Current: General Government: Board of County Commissioners 1,088,222 1,038,667 49,555 Insurances-Clerk Circuit Court . 234,779 234,685 94 Insurances-Clerk to the Board 88,440 87,284 1,156 Insurances-Microfilm 27,201 20,576 6,625 Clerk to the Board 704,923 703,869 1,054 Clerk of the Circuit Court 1,200,352 1,187,786 12,566 Public Records Trust Fund 320,000 63,702 256,298 Clerk of the Circuit Court-Microfilm 165,427 161,236 4,191 Clerk of the County Court 834,488 828,625 5,863 Clerk-Data Processing 354,921 324,732 30,189 Clerk-Domestic Relations 56,866 56,476 390 Criminal Systems 89,388 71,620 17,768 Internal Audit 87,767 74,843 12,924 TDC Audit Function 108,703 102,229 6,474 County Attorney 780,112 904,990 (124,878) _ Property Appraiser 1,832,475 1,829,152 3,323 Tax Collector 2,519,018 2,316,730 202,288 Circuit Court 396,483 391,164 5,319 Guardian Ad Litem 113,307 112,047 1,260 County Court 84,584 81,784 2,800 Pretrial Services 355,612 328,949 26,663 State Attorney 135,325 79,964 55,361 Public Defender 167,355 159,010 8,345 Guardianship of Monroe County 52,367 51,443 924 Guardianship Evaluation 25,000 24,984 16 Supervisor of Elections 411,814 402,793 9,021 Elections 306,539 305,904 635 County Administrator 284,580 265,931 18,649 Information Systems 1,362,790 1,342,781 20,009 Office of Management&Budget 213,823 210,896 2,927 Management Services 109,464 109,208 256 Purchasing 140,126 139,688 438 _ D-1 (Continued) i -- ' 4 MONROE COUNTY,FLORIDA-BOARD OF COUNTY COMMISSIONERS SCHEDULE OF REVENUES, EXPENDITURES AND 'I CHANGES IN FUND BALANCE-BUDGET AND ACTUAL GENERAL FUND-CONTINUED FOR THE FISCAL YEAR ENDED SEPTEMBER 30,1994 I` 1 Variance Favorable Budget Actual (Unfavorable) Public Information Office 57,703 55,883 1,820 EDA Grant 107,333 107,333 - Personnel\Safety 280,204 276,630 3,574 Public Works Management 131,522 130,007 1,515 Public Works Facilities Maintenance 3,160,275 3,144,651 15,624 Advertising 5,000 3,966 1,034 Public Safety Management 138,645 138,041 604 Community Services Management 143,841 141,602 2,239 Anti Drug Abuse Pretrial 83,200 69,537 13,663 Anti Drug Program Administration 9,505 9,246 259 Quasi External Services 275,000 257,339 17,661 I Total General Government 19,044,479 18,347,983 696,496 Public Safety: Medical Examiner 370,283 334,441 35,842 Emergency Management 191,369 174,763 16,606 Marathon EOC 40,470 40,469 1 Key West EOC 10,988 6,665 4,323 Radiological Emergency Preparedness Grant 112,733 87,922 24,811 Emergency Management Trust Fund 70,424 67,587 2,837 Emergency Medical Services Coordinator 120,465 120,174 291 Emergency Medical Services Award Grant 125,209 22,791 102,418 Continuing Professional Education Grant 1,078 410 668 Communications 6,362 4,250 2,112 Medical/Rescue Equipment Project 167,760 - 167,760 Systems Evaluation/Quality Assurance 55,124 - 55,124 Emergency Medical Communications 26,306 24,388 1,918 Emergency Medical Air Transportation 106,236 76,131 30,105 Communications 341,028 337,712 3,316 Hurricane Andrew 2,600 2,600 - Red Cross Lower Keys 13,500 13,500 - Red Cross Upper Keys 10,000 10,000 - - Total Public Safety 1,771,935 1,323,803 448,132 Physical Environment: DNR Derelict Vessel Phase II 553,942 553,942 - DNR Tavernier Creek#5 1,500 - 1,500 Garrison Bight Marina Restrooms 160,000 - 160,000 DNR Derelict Vessel Removal 109,150 68,241 40,909 DNR Tavernier Creek#6,7,8,14 3,675 3,675 - DNR Derelict Removal 091442 2,345 2,345 - DNR Derelict Vessel 091447 6,916 6,916 - DNR Summerland No Wake Signs 9,200 9,200 - D-2 (Continued) MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE-BUDGET AND ACTUAL GENERAL FUND-CONTINUED FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1994 Variance Favorable Budget Actual (Unfavorable) DNR Derelict Vessel 091457 3,200 3,200 - DNR Derelict Vessel 091521 11,900 11,900. - DNR Special Waterway Projects Program 7,820 7,820 - DNR Special Waterway Projects Program 20,000 - 20,000 DNR Cooperative Waterway Projects 72,180 6,420 65,760 DNR Indian Key Channel Markers 18,500 - 7,820 10,680 DNR Alien Vessel Removal 20,000 11,323 8,677 Extension Service 115,484 112,804 2,680 Total Physical Environment 1,115,812 805,606 310,206 • Transportation: County Engineer 66,096 64,694 1,402 Highway Beautification 5,123 900 4,223 Total Transportation 71,219 65,594 5,625 Economic Environment: Housing Authority\HUD 267,877 1,011 266,866 Veteran's Affairs 305,488 302,984 2,504 SFETC-JTPA Liaison 111,516 34,264 77,252 SFETC Intake 129,082 51,510 77,572 Summer Youth Employment&Training 113,535 35,258 78,277 i SFETC-Title IIC 74,585 33,151 41,434 Total Economic Environment 1,002,083 458,178 543,905 Human Services: HRS Substance Abuse Grant 321,406 237,727 83,679 HRS Homeless Mentally III 124,729 87,957 36,772 Public Works Animal Shelter 609,474 564,940 44,534 Middle Keys Guidance Clinic 501,266 501,219 47 - Upper Keys Guidance Clinic 67,859 67,859 - Care Center for Mental Health 210,829 209,067 1,762 - The Heron 25,000 25,000 - Monroe County Association for Retarded Citizens 25,000 25,000 - Welfare Administration 600,437 581,853 18,584 Welfare Services 799,500 702,342 97,158 Health Care Responsibility Act 243,540 73,457 170,083 Bayshore Manor 339,639 334,584 5,055 Senior Community Service Project-I 351,216 211,864 139,352 Senior Community Service Project-II 36,391 34,057 2,334 Transportation Title III-B 63,632 63,601 31 Nutrition C-I 340,526. 283,778 56,748 Nutrition C-II 226,668 182,792 43,876 CCE-In Home Services 1,175,560 755,870 419,690 D-3 (Continued) H MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS SCHEDULE OF REVENUES,EXPENDITURES AND CHANGES IN FUND BALANCE-BUDGET AND ACTUAL GENERAL FUND-CONTINUED FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1994 Variance Favorable Budget Actual (Unfavorable) CCDA-Homemakers 231,783 138,587 93,196 Homemaker III-D 31,372 23,309 8,063 Referral 3-B Information 225,666 142,990 82,676 ADIP 48,252 32,299 15,953 SCSP 43,022 42,842 180 Nutrition IIIF 10,452 7,462 2,990 Lower Keys AARP 1,500 142 1,358 Middle Keys AARP 1,500 1,362 138 Upper Keys AARP 1,500 491 1,009 Big Pine Key AARP 1,500 1,500 - Older Americans Volunteer Program 4,000 2,024 1,976 Legal Aid 18,750 15,200 3,550 Help Line 12,000 12,000 - Domestic Abuse Shelter 20,000 20,000 - j Hospice of the Florida Keys 48,000 48,000 - Aids Help, Inc. 34,000 34,000 - Big Brothers\Big Sisters 10,000 10,000 - Handicapped Job Placement 25,000 25,000 - Florida Keys Children Shelter 21,000 21,000 - Life Center Foundation 15,000 - 15,000 Wesley House 12,000 12,000 - Literacy of America 3,000 3,000 - Anti Drug Abuse DARE 30,363 22,096 8,267 Anti Drug Life Center 30,060 30,060 - Total Human Services 6,942,392 5,588,331 1,354,061 Culture and Recreation: Florida Keys Youth Club 30,000 30,000 - Upper Keys Youth Club 33,600 33,600 - Heart of the Keys Recreation 18,000 18,000 - Big Pine Athletic Association 18,000 18,000 - Fine Arts Council 90,000 90,000 - Higgs Beach 69,914 69,052 862 Summer School Recreation Program 42,750 40,385 2,365 Historic Fla. Keys Preservation Board 8,550 8,550 - Monroe County Museums 17,117 10,981 6,136 Lower Matecumbe Beach 43,517 43,517 - Sombrero Beach Restrooms 65,200 26,895 38,305 Library Admin Support 328,298 328,197 101 Library Key West 398,794 387,590 11,204 Library Bookmobile 39,992 39,179 813 Library Marathon 202,099 166,666 35,433 Library Islamorada 151,202 149,563 1,639 Library Key Largo 185,526 179,583 5,943 Library Big Pine Key 41,008 23,290 17,718 D-4 (Continued) MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE-BUDGET AND ACTUAL GENERAL FUND-CONTINUED FOR THE FISCAL YEAR ENDED SEPTEMBER 30,1994 Variance Favorable Budget Actual (Unfavorable) Library Donations 122,169 29,690 92,479 Florida Local Records Grant 3,531 3,531 — Total Cultural and Recreation 1,909,267 1,696,269 212,998 Debt Service: Principal Retirement 78,166 73,206 4,960 Interest and Fiscal Charges 12,472 11,507 965 Total Debt Service 90,638 84,713 5,925 Total Expenditures 31,947,825 28,370,477 3,577,348 Excess of Revenues Over/ (Under) Expenditures (4,608,094) (2,119,282) 2,488,812 Other Financing Sources/(Uses): Reserve for Contingencies (260,868) — 260,868 - Transfers from Other Funds 2,086,193 2,072,413 (13,780) Transfers to Other Funds (1,260,250) (1,260,250) — Total Other Financing Sources(Uses) 565,075 812,163 247,088 Excess of Revenues and Other Sources Over/(Under) Expenditures and Other Uses- Budgetary Basis (4,043,019) (1,307,119) 2,735,900 Fund Balance, October 1, 1993 11,861,960 11,861,960 — Prior Period Adjustment — (99,473) (99,473) Residual Equity Transfer — (14,543) (14,543) Fund Balance, September 30, 1994 $ 7,818,941 $ 10,440,825 $ 2,621,884 D-5 , MONROE COUNTY,FLORIDA-BOARD OF COUNTY COMMISSIONERS COMBINING BALANCE SHEET ALL SPECIAL REVENUE FUNDS SEPTEMBER 30, 1994 Community Development Fine Road Block & & Law Grant Forfeiture Bridge Library ASSETS Assets: Cash and Cash Equivalents $ 174,267 $ 3,085,359 $ 8,012,698 $ 24,172 Investments at Cost or Amortized Cost - 3,108,711 2,279,722 - Accounts Receivable: Other 5 190 351 10 Allowance for Other Uncollectible - - - - Mortgage Note Receivable 414,769 - - - Allowance for Mortgage Receivable (248,153) - - - Due from Other Funds - - - - Due from Other Governmental Units 32,681 525,224 606,160 1,883 Interest Receivable - 40,922 30,009 - Total Assets $ 373,569 $ 6,760,406 $ 10,928,940 $ 26,065 LIABILITIES AND FUND EQUITY Liabilities: Accounts Payable $ 32,176 $ 96,675 $ 223,311 $ 2,249 Tax Anticipation Note - - - - Accrued Wages and Benefits Payable - 12,761 63,658 - Accrued Compensated Absences Payable - 7,650 13,714 - Due to Other Funds - 174 18,427 3 Due to Other Governmental Units - - 502 - Deposits in Escrow - - 150 - Deferred Revenues 44,280 - - - Other Current Liabilities - 57 - - Total Liabilities 76,456 117,317 319,762 2,252 I Fund Equity: Fund Balances: Reserved for Encumbrances - 11,286 13,121 - Reserved for Mortgage Loans 166,616 - - - - Unreserved, Designated for Beaches - - - - Unreserved, Undesignated 130,497 6,631,803 10,596,057 23,813 Total Fund Equity 297,113 6,643,089 10,609,178 23,813 Total Liabilities and Fund Equity 373,569 6,760,406 10,928,940 26,065 E-1 (Continued) MONROE COUNTY,FLORIDA-BOARD OF COUNTY COMMISSIONERS COMBINING BALANCE SHEET ALL SPECIAL REVENUE FUNDS -CONTINUED SEPTEMBER 30,1994 Tourist Tourist Tourist Tourist Development, Development, Development, Development, District District District District #One #Two #Three #Four 2 Cent 2 Cent 2 Cent 2 Cent ASSETS Assets: Cash and Cash Equivalents $ 527,373 $ 144,813 $ 118,661 $ 105,306 Investments at Cost or Amortized Cost - - - - Accounts Receivable: Other - - - - Allowance for Other Uncollectible - - - - Mortgage Note Receivable - - - - Allowance for Mortgage Receivable - - - - Due from Other Funds 14,017 1,298 2,855 3,374 Due from Other Governmental Units 14,284 10,348 1,013 5,071 Interest Receivable - - - - Total Assets $ 555,674 $ 156,459 $ 122,529 $ 113,751 LIABILITIES AND FUND EQUITY Liabilities: • Accounts Payable $ 87,266 $ 7,947 $ 17,490 $ 20,671 -- Tax Anticipation Note - - - - Accrued Wages and Benefits Payable 240 22 49 58 Accrued Compensated Absences Payable 662 61 135 159 Due to Other Funds 10,946 956 2,210 2,686 Due to Other Governmental Units - - - - Deposits in Escrow - - - - Deferred Revenues - - - -. Other Current Liabilities - - - - • Total Liabilities 99,114 8,986 19,884 23,574 Fund Equity: Fund Balances: Reserved for Encumbrances - - - - Reserved for Mortgage Loans - - - - Unreserved, Designated for Beaches - - - - Unreserved, Undesignated 456,560 147,473 102,645 90,177 Total Fund Equity 456,560 147,473 102,645 90,177 Total Liabilities and Fund Equity $ 555,674 $ 156,459 $ 122,529 $ 113,751 E-2 Tourist ( Tourist Development, Tourist Tourist Tourist Tourist Development, Administrative Development, Development, Development, Development, District and District District District District #Five Promotional #One #Two #Three #Four 2 Cent 2 Cent 3 Cent 3 Cent 3 Cent 3 Cent $ 177,599 $ 1,368,722 $ 1,081,547 $ 147,933 $ 139,835 $ 92,847 - - 518,119 - - - - 2,475 - - - - - 4,413 11,672 4,718 526 992 1,058 1,576 66,916 21,942 15,896 1,556 7,789 - - 6,820 - - - $ 183,588 $ 1,449,785 $ 1,633,146 $ 164,355 $ 142,383 $ 101,694 $ 27,090 $ 290,006 $ 139,625 $ 7,766 $ 12,552 $ 5,696 75 1,333 727 457 49 58 209 3,680 1,131 458 135 159 3,528 413 - 12 2,406 686 30,902 295,432 141,483 8,693 15,142 6,599 - 11 - - - - - - 1,086,213 - - - 152,686 1,154,342 405,450 155,662 127,241 95,095 152,686 1,154,353 1,491,663 155,662 127,241 95,095 1 $ 183,588 $ 1,449,785 $ 1,633,146 $ 164,355 $ 142,383 $ 101,694 E-3 (Continued) MONROE COUNTY,FLORIDA-BOARD OF COUNTY COMMISSIONERS COMBINING BALANCE SHEET ALL SPECIAL REVENUE FUNDS-CONTINUED - SEPTEMBER 30,1994 r Tourist Fire And Development, Ambulance Fire And Fire And District • District#1 Ambulance Ambulance #Five Lower and District#5 District#6 3 Cent Middle Keys Tavernier Key Largo ASSETS Assets: !-- Cash and Cash Equivalents $ 126,847 $ 305,014 $ 187,486 $ 236,435 Investments at Cost or Amortized Cost - 103,624 - - Accounts Receivable: Other - 1,753,591 68 - Allowance for Other Uncollectible - (1,605,711) - - Mortgage Note Receivable - - - - Allowance for Mortgage Receivable - - - - Due from Other Funds 1,360 - - - Due from Other Governmental Units 2,421 44,499 5,106 6,896 Interest Receivable - 1,364 - - Total Assets $ 130,628 $ 602,381 $ 192,660 $ 243,331 LIABILITIES AND FUND EQUITY Liabilities: Accounts Payable $ 32,814 $ 163,460 $ 27,603 $ 55,174 Tax Anticipation Note - 310,000 - - Accrued Wages and Benefits Payable 75 62,143 1,260 1,058 Accrued Compensated Absences Payable 209 3,553 927 1,014 Due to Other Funds 848 893 50 99 Due to Other Governmental Units - 212 - 1,047 Deposits in Escrow - - - - - Deferred Revenues - - - - Other Current Liabilities - - - - Total Liabilities 33,946 540,261 29,840 58,392 Fund Equity: Fund Balances: Reserved for Encumbrances - 237 110 3,513 _ Reserved for Mortgage Loans - - - - Unreserved, Designated for Beaches - - - - Unreserved, Undesignated 96,682 61,883 162,710 181,426 Total Fund Equity 96,682 62,120 162,820 184,939 Total Liabilities and Fund Equity $ 130,628 $ 602,381 $ 192,660 $ 243,331 E-4 ij Unincorporated Special Area Service Unincorporated Translator Road District Mariner's District Area Service System Cross Key Hospital Planning, District l_1 Service Waterway Special Building and Parks and Impact Fees District Estates Taxing District Zoning Recreation Roadways $ 277,134 $ 6,352 $ - $ 707,091 $ 180,133 $ 5,441,520 - - - 1,554,355 - 947,644 - - - 1,371 - - - - - - 3,953 - 3,424 - - 133,777 4,242 - - - - 20,461 - 12,475 '_�I $ 280,558 $ 6,352 $ - $ 2,417,055 $ 188,328 $ 6,401,639 $ 29,892 $ - $ - $ 171,888 $ 2,659 $ 1,149 - - - 106,060 - 8,545 - - - - 3,230 640 - - - - 57,523 29,655 - - - - 2,500 - - 29,892 - - 341,201 41,499 1,149 i ,l 73,981 - - 683 - - 176,685 6,352 - 2,075,171 146,829 6,400,490 250,666 6,352 - 2,075,854 146,829 6,400,490 $ 280,558 $ 6,352 $ - $ 2,417,055 $ 188,328 $ 6,401,639 E-5 (Continued) MONROE COUNTY,FLORIDA-BOARD OF COUNTY COMMISSIONERS COMBINING BALANCE SHEET ALL SPECIAL REVENUE FUNDS-CONTINUED SEPTEMBER 30, 1994 Impact Fees Impact Fees Parks and Impact Fees Impact Fees Police Recreation Libraries Solid Waste Facilities ASSETS i Assets: Cash and Cash Equivalents $ 655,436 $ 383,571 $ 533,973 $ 516,359 _. Investments at Cost or Amortized Cost — — — — Accounts Receivable: Other — — — — Allowance for Other Uncollectible — — — — Mortgage Note Receivable — — — — Allowance for Mortgage Receivable — — — — Due from Other Funds — — — — Due from Other Governmental Units — — — — Interest Receivable — — — — Total Assets $ 655,436 $ 383,571 $ 533,973 $ 516,359 LIABILITIES AND FUND EQUITY Liabilities: Accounts Payable $ 16,622 $ 500 $ — $ — Tax Anticipation Note — — — — Accrued Wages and Benefits Payable — — — — Accrued Compensated Absences Payable — — — — Due to Other Funds — — — — Due to Other Governmental Units — — — — Deposits in Escrow — — — — Deferred Revenues — — — — Other Current Liabilities — — — — Total Liabilities 16,622 500 — — Fund Equity: Fund Balances:. Reserved for Encumbrances — — — — -- Reserved for Mortgage Loans — — — — Unreserved, Designated for Beaches — — — — Unreserved, Undesignated 638,814 383,071 533,973 516,359 Total Fund Equity 638,814 383,071 533,973 516,359 Total Liabilities and Fund Equity $ 655,436 $ 383,571 $ 533,973 $ 516,359 E-6 i 1 L r, I L_II Upper Keys Health Care 911 Duck Key Local Special Impact Fees Enhancement Security Housing Taxing Fire&EMS Fees District Assistance District Total $ 99,905 $ 69,780 $ 37,497 $ 199,833 $ 930,420 $ 26,095,918 - - - - 3,108,711 11,620,886 - 28,558 - - - 1,786,619 - - - - - (1,605,711) - - - 263,023. - 677,792 - - - - - (248,153) - - - - - 50,236 - - 8 - 8,567 1,521,279 - - - - 40,922 152,973 $ 99,905 $ 98,338 $ 37,505 $ 462,856 $ 4,088,620 $ 40,051,839 $ - $ 33,774 $ 5,295 $ 300 $ 8,400 $ 1,520,050 - - - - - 310,000 _� - - - - 2,819 261,447 - - - - 2,543 36,399 - - - - 2 48,209 - - - - 77 89,016 - - - - - 2,650 - - - 263,023 - 307,303 - - - - - 57 - 33,774 5,295 263,323 13,841 2,575,131 - - - - 24,446 127,388 - - - - - 166,616 - - - - - 1,086,213 99,905 64,564 32,210 199,533 4,050,333 36,096,491 99,905 64,564 32,210 199,533 4,074,779 37,476,708 $ 99,905 $ 98,338 $ 37,505 $ 462,856 $ 4,088,620 $ 40,051,839 E-7 MONROE COUNTY,FLORIDA-BOARD OF COUNTY COMMISSIONERS COMBINING STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE ALL SPECIAL REVENUE FUNDS FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1994 Community Development Fine Road Block & & Law ,-- Grant Forfeiture Bridge Library Revenues: Taxes $ — $ 26,020,052 $ 1,861,052 $ — Licenses&Permits — — — — Intergovernmental 197,507 218,917 2,668,706 . — Charges for Services — 827,224 14,442 — Fines&Forfeitures — 2,118,971 — 20,478 Interest 9,253 313,531 379,394 595 Miscellaneous — 6,375. 49,480 — Total Revenues 206,760 29,505,070 4,973,074 21,073 Expenditures: Current General Government — 618,604 — 17,482 Public Safety — 28,502,482 — — Physical Environment — — — — Transportation — — 3,950,150 — Economic Environment 232,484 — — — Human Services — — — — Culture and Recreation — — — — Debt Service — — 2,895 — Total Expenditures 232,484 29,121,086 3,953,045 17,482 Excess of Revenues Over/ (Under) Expenditures (25,724) 383,984 - 1,020,029 3,591 Other Financing Sources/(Uses): Transfers from Other Funds — — 18,153 — Transfers to Other Funds — (120,952) (116,853) — Total Other Financing Sources/(Uses) — (120,952) (98,700) — Excess of Revenues and Other Sources Over/ (Under) Expenditures&Other Uses (25,724) 263,032 921,329 3,591 Fund Balance,October 1, 1993 322,837 6,381,321 9,701,563 20,222 Prior Period Adjustment — (1,264) (13,714) — Residual Equity Transfer — — — — 1 Fund Balance, September 30, 1994 $ 297,113 $ 6,643,089 $ 10,609,178 $ 23,813 r 1 E-8 r i I ( 1 Tourist Tourist Tourist Tourist Tourist Tourist Development, Development, Development, Development, Development, Development, Administrative District District District District District and #One #Twa - #Three #Four #Five Promotional 2 Cent 2 Cent 2 Cent 2 Cent 2 Cent 2 Cent $ 872,716 $ 97,218 $ 183,475 $ 195,711 $ 251,403 $ 3,316,597 10,798 3,769 1,765 3,075 2,516 45,432 14,422 4,399 2,900 2,571 5,285 26,845 1,440 132 293 347 453 6,947 899,376 105,518 188,433 201,704 259,657 3,395,821 755,283 68,708 147,238 174,047 234,741 2,978,396 755,283 68,708 147,238 174,047 234,741 2,978,396 144,093 36,810 41,195 27,657 24,916 417,425 144,093 36,810 41,195 27,657 24,916 417,425 312,467 110,663 61,450 62,520 127,770 736,928 • $ 456,560 $ 147,473 $ 102,645 $ 90,177 $ 152,686 $ 1,154,353 I E-9 (Continued) MONROE COUNTY,FLORIDA-BOARD OF COUNTY COMMISSIONERS COMBINING STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE ALL SPECIAL REVENUE FUNDS-CONTINUED FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1994 Tourist Tourist Tourist Tourist Development, Development, Development, Development, District District District District #One #Two #Three #Four 3 Cent 3 Cent 3 Cent 3 Cent Revenues: - Taxes $ 1,340,578 $ 149,336 $ 281,836 $ 300,632 Licenses&Permits - - - - Intergovernmental - - - , - Charges for Services 16,588 5,790 2,712 4,724 Fines&Forfeitures - - - - -- Interest 56,314 5,546 3,249 1,453 Miscellaneous 82,703 - - - Total Revenues 1,496,183 160,672 287,797 306,809 Expenditures: Current: General Government - - - - Public Safety - - - - Physical Environment - - - - Transportation - - - - Economic Environment 1,374,976 167,295 280,180 281,846 Human Services - - - - Culture and Recreation - - - - - - Debt Service - - - - Total Expenditures 1,374,976 167,295 280,180 281,846 - Excess of Revenues Over/ (Under) Expenditures 121,207 (6,623) 7,617 24,963 Other Financing Sources/(Uses): Transfers from Other Funds - - - - Transfers to Other Funds - - - - - Total Other Financing Sources/(Uses) - - - - Excess of Revenues and Other Sources Over/ (Under) Expenditures&Other Uses 121,207 (6,623) 7,617 24,963 Fund Balance,October 1, 1993 1,370,456 • 162,285 119,624 70,132 ,_ Prior Period Adjustment - - - - Residual Equity Transfer - - - - Fund Balance, September 30, 1994 $ 1,491,663 $ 155,662 $ 127,241 $ 95,095 E-10 r I II (--) i j Tourist Fire And Special Lli' Development, Ambulance Fire And Fire And Translator Road District District District#1 Ambulance Ambulance System Cross Key 1 #Five Lower and District#5 District#6 Service Waterway 3 Cent Middle Keys Tavernier Key Largo District Estates _ $ 386,179 $ 3,200,448 $ 357,622 $ 540,218 $ 304,586 $ - t_.' - 30,077 - - - - 3,866 476,668 5,083 6,777 3,388 - r 5,045 47,844 11,922 14,047 10,724 238 - 5,538 3,689 4,796 - - 395,090 3,760,575 378,316 565,838 318,698 238 - 117,102 16,076 15,437 - - - 3,388,166 348,859 527,702 - - - - - - 400 507,052 - - - - - - - - - 297,877 - - 12,053 - - - - 507,052 3,517,321 364,935 543,139 297,877 400 (111,962) 243,254 13,381 22,699 20,821 (162) - 31,390 - - - - r - (355,219) (68,820) (68,820) (13,159) - - (323,829) (68,820) (68,820) (13,159) - -- - (111,962) (80,575) (55,439) (46,121) 7,662 (162) 208,644 146,248 219,186 231,060 243,004 6,514 - (3,553) (927) - - - $ 96,682 $ 62,120 $ 162,820 $ 184,939 $ 250,666 $ 6,352 �I E-11 (Continued) I Li F MONROE COUNTY,FLORIDA-BOARD OF COUNTY COMMISSIONERS COMBINING STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE ALL SPECIAL REVENUE FUNDS-CONTINUED FOR THE FISCAL YEAR ENDED SEPTEMBER 30,1994 Unincorporated Area Service Unincorporated Mariner's District Area Service Hospital Planning, District Special Building and Parks and Impact Fees Taxing District Zoning Recreation Roadways Revenues: Taxes $ 1,622,822 $ 1,817,287 $ 308,941 $ — Licenses&Permits — 1,792,632 — — Intergovernmental — 202,619 2,519 — Charges for Services 13,000 303,368 33,324 — Fines&Forfeitures — 92,833 — — r-- Interest 71,311 113,000 11,925 111,543 Miscellaneous — 14,200 4,493 456,043 Total Revenues 1,707,133 4,335,939 361,202 567,586 Expenditures: Current: General Government 82,530 2,196,489 — — Public Safety — 2,121,017 — — Physical Environment — 499,327 — — Transportation — 5,775 — 241,762 Economic Environment — — — — Human Services 3,364,299 — — — Culture and Recreation — — 414,356 — ,--- Debt Service — 5,336 — — Total Expenditures 3,446,829 4,827,944 414,356 241,762 Excess of Revenues Over/ (Under) Expenditures (1,739,696) (492,005) (53,154) 325,824 r Other Financing Sources/(Uses): Transfers from Other Funds — 250,888 — — Transfers to Other Funds — (147,593) (32,952) — r-- Total Other Financing Sources/(Uses) — 103,295 (32,952) — Excess of Revenues and Other Sources Over/ (Under) Expenditures&Other Uses (1,739,696) (388,710) (86,106) 325,824 Fund Balance, October 1, 1993 1,739,696 2,484,486 232,935 2,774,666 Prior Period Adjustment — (19,922) — — Residual Equity Transfer — — _ — 3,300,000 Fund Balance, September 30, 1994 $ — $ 2,075,854 $ 146,829 $ 6,400,490 E-12 JI r� i LJ - b Impact Fees Impact Fees Impact Fees 911 Parks and Impact Fees Impact Fees Police Fire And Enhancement + ) Recreation Libraries Solid Waste Facilities EMS Fees $ - $ - $ - $ - $ - $ - - - - - - 342,981 - 21,260 12,794 18,811 17,152 2,031 865 182,157 143,549 42,772 88,253 63,501 - 203,417 156,343 61,583 105,405 65,532 343,846 - - - - 300 210 305,138 - - 128 - - - 50,636 298,565 - - - - 50,636 298,565 128 300 210 305,138 152,781 (142,222) 61,455 105,105 65,322 38,708 L. - - - - - _ (6,580) - - - - - (6,580) 152,781 (142,222) 61,455 105,105 65,322 32,128 486,033 525,293 472,518 411,254 34,583 32,436 _ $ 638,814 $ 383,071 $ 533:973 $ 516,359 $ 99,905 $ - • 64,564 E-13 (Continued) MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS COMBINING STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE ALL SPECIAL REVENUE FUNDS-9ONTINUED FOR THE FISCAL YEAR ENDED SEPTEMBER 30,1994 Upper Keys Health Care Duck Key Local Special Security Housing Taxing District Assistance District Total Revenues: Taxes $ — $ — $ 597,576 $ 44,006,285 _ Licenses&Permits — — — 1,792,632 Intergovernmental — 248,829 — 3,569,174 Charges for Services — — 8,471 2,135,761 Fines&Forfeitures — — — 2,232,282 Interest 1,497 7,319 162,469 1,467,554 Miscellaneous 65,879 — 24,465 1,247,505 Total Revenues 67,376 256,148 792,981 56,451,193 Expenditures: Current: General Government 1,926 — 43,257 3,108,903 Public Safety 54,928 — — 35,248,802 Physical Environment — — — 499,455 Transportation — — — 4,198,087 Economic Environment — 335,649 — 7,537,895 — — 835 193 Human Services 4,199,492 Culture and Recreation — — — 1,061,434 - Debt Service — — — 20,284 Total Expenditures 56,854 335,649 878,450 55,874,352 r- • Excess of Revenues Over/ (Under) Expenditures 10,522 (79,501) (85,469) 576,841 Other Financing Sources/(Uses): Transfers from Other Funds — — — 300,431 Transfers to Other Funds — — (2,800) (933,748) Total Other Financing Sources/(Uses) — — (2,800) (633,317) Excess of Revenues and Other Sources Over/ (Under) Expenditures&Other Uses 10,522 (79,501) (88,269) (56,476) Fund Balance, October 1, 1993 21,688 279,034 4,165,591 34,275,107 1— Prior Period Adjustment — — (2,543) (41,923) Residual Equity Transfer — — — 3,300,000 • Fund Balance,September 30, 1994 $ - 32,210 $ 199,533 $- 4,074,779 $ 37,476,708 E-14 Ir 'i I MONROE COUNTY,FLORIDA-BOARD OF COUNTY COMMISSIONERS STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE-BUDGET AND ACTUAL CDBG HOUSING REHABILITATION SPECIAL REVENUE FUND FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1994 Variance Favorable �) Budget Actual (Unfavorable) Revenues: Intergovernmental $ 912,500 $ 197,507 $ (714,993) Interest 10,000 9,253 (747) Total Revenues 922,500 206,760 (715,740) � Expenditures: Current: Economic Environment: Neighborhood Facilities 53,427 17,710 35,717 Elderly Homeowner Rehabilitation 301,875 79,948 221,927 Community Development Block Grant 650,000 134,826 515,174 Total Expenditures 1,005,302 232,484 772,818 Excess of Revenues Over/ (Under) Expenditures (82,802) (25,724) 57,078 Other Financing Sources/(Uses): Reserve for Contingencies (5,000) — 5,000 Excess of Revenues and Other Sources Over/ (Under) Expenditures and Other Uses (87,802) (25,724) 62,078 Fund Balance, October 1, 1993 322,837 322,837 — Fund Balance,September 30, 1994 $ 235,036 $ 297,113 $ 62,078 E-15 MONROE COUNTY,FLORIDA-BOARD OF COUNTY COMMISSIONERS STATEMENT OF REVENUES,EXPENDITURES AND CHANGES IN FUND BALANCE-BUDGET AND ACTUAL _ _FINE AND FORFEITURE SPECIAL REVENUE FUND FOR THE FISCAL YEAR ENDED SEPTEMBER 30,1994 Variance Favorable Budget Actual (Unfavorable) Revenues: Taxes $ 26,953,064 $ 26,020,052 $ (933,012) Intergovernmental 235,222 218,917 (16,305) Charges for Services 250,000 827,224 577,224 , Fines and Forfeitures 1,970,500 2,118,971 148,471 Interest 300,000 313,531 13,531 Miscellaneous 1,500 6,375 4,875 Total Revenues 29,710,286 29,505,070 (205,216) Expenditures: Current: General Government: Witness Fees 753,000 618,604 134,396 Public Safety: Sheriffs Budget 25,861,225 25,861,225 - Sheriffs Other 1,685,550 1,684,423 1,127 LEEA Funds 75,000 75,000 - Jail Operations 575,027 265,165 309,862 Public Works Correction Facilities 656,113 616,669 39,444 Total Public Safety 28,852,915 28,502,482 350,433 Total Expenditures 29,605,915 29,121,086 484,829 Excess of Revenues Over/ (Under)Expenditures 104,371 383,984 279,613 Other Financing Sources/(Uses): Reserve for Contingencies (170,093) - 170,093 Transfers to Other Funds (120,952) (120,952) - ; Total Other Financing Sources/(Uses) (291,045) (120,952) 170,093 Excess of Revenues and Other Sources Over/ (Under)Expenditures and Other Uses (186,674) 263,032 - 449,706 Fund Balance,October 1, 1993 6,381,321 6,381,321 - Prior Period Adjustment - (1,264) (1,264) Fund Balance,September 30, 1994 $ 6,194,647 $ 6,643,089 $ 448,442 E-16 r-1 - MONROE COUNTY,FLORIDA-BOARD OF COUNTY COMMISSIONERS SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE-BUDGET AND ACTUAL ROAD AND BRIDGE FUND SPECIAL REVENUE FUND FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1994 1 � Variance Favorable Budget Actual (Unfavorable) Revenues: Taxes $ 1,300,000 $ 1,861,052 $ 561,052 Intergovernmental 2,310,000 2,668,706 358,706 Charges for Services 5,000 14,442 9,442 Interest 300,000 379,394 79,394 Miscellaneous 21,000 49,480 28,480 Total Revenues 3,936,000 4,973,074 1,037,074 Expenditures: Current: Transportation: Road Department 2,166,965 2,009,174 157,791 Li Boot Key Bridge 139,213 97,054 42,159 Transportation 494,227 488,460 5,767 County Engineer 462,684 449,059 13,625 `� Local Option Gas Tax: Tropical Key Colony 18,116 17,280 836 Street Lighting 269,235 252,416 16,819 Local Option Gas Tax Projects 1,882,600 129,908 1,752,692 80% Gas Tax 6,111,913 353,815 5,758,098 In-House Projects 250,000 152,984 97,016 ` I Total Transportation 11,794,953 3,950,150 7,844,803 Debt Service: Principal Retirement 95,000 95,000 - Interest and Fiscal Charges 3,500 2,895 605 Total Debt Service 98,500 97,895 605 Total Expenditures 11,893,453 4,048,045 7,845,408 Excess of Revenues Over/(Under) Expenditures (7,957,453) 925,029 8,882,482 Other Financing Sources/(Uses): Reserve for Contingencies (78,046) - 78,046 Transfers from Other Funds 18,153 18,153 - Transfers to Other Funds (116,853) (116,853) - _! Total Other Financing Sources/(Uses) (176,746) (98,700) 78,046 I- Excess of Revenues and Other Sources Over/ (Under) Expenditures and Other Uses- Budgetary Basis (8,134,199) 826,329 8,960,528 E-17 (Continued) , I MONROE COUNTY,FLORIDA-BOARD OF COUNTY COMMISSIONERS SCHEDULE OF REVENUES,EXPENDITURES AND CHANGES IN FUND BALANCE-BUDGET AND ACTUAL ROAD AND BRIDGE FUND SPECIAL REVENUE FUND-CONTINUED FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1994 Variance Favorable Budget Actual (Unfavorable) Adjustment for Repayment of Tax Anticipation Note 95,000 95,000 — Excess of Revenues and Other Sources Over/ (Under) Expenditures and Other Uses- GAAP Basis (8,039,199) 921,329 8,960,528 Fund Balance,October 1, 1993 9,701,563 9,701,563 — Prior Period Adjustment — (13,714) (13,714) Fund Balance,September 30, 1994 $ 1,662,364 $ 10,609,178 $ 8,946,814 'If E-18 MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS STATEMENT OF REVENUES,EXPENDITURES AND CHANGES IN FUND BALANCE-BUDGET AND ACTUAL LAW LIBRARY SPECIAL REVENUE FUND FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1994 Variance Favorable Budget Actual (Unfavorable) Revenues: Fines and Forfeitures $ 17,000 $ 20,478 $ 3,478 Interest 100 595 495 Total Revenues 17,100 21,073 3,973 Expenditures: Current: General Government: Operations 27,664 17,482 10,182 Excess of Revenues Over/ (Under) Expenditures (10,564) 3,591 14,155 Other Financing Sources/(Uses): Reserve for Contingencies (1,600) — 1,600 Excess of Revenues and Other Sources Over/ (Under) Expenditures and Other Uses (12,164) 3,591 15,755 Fund Balance,October 1, 1993 20,222 20,222 — Fund Balance,September 30, 1994 $ 8,058 $ 23,813 $ 15,755 • II E-19 LJ MONROE COUNTY,FLORIDA-BOARD OF COUNTY COMMISSIONERS STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE-BUDGET AND ACTUAL TOURIST DEVELOPMENT,TWO CENT,DISTRICT ONE SPECIAL REVENUE FUND FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1994 Variance Favorable Budget Actual (Unfavorable) Revenues: Taxes $ 782,026 $ 872,716 $ 90,690 Charges for Services - 10,798 10,798 Interest 16,320 14,422 (1,898) Miscellaneous - 1,440 1,440 Total Revenues 798,346 899,376 101,030 Expenditures: Current: Economic Environment: Events 467,329 416,583 50,746 Cultural Umbrella 160,289 127,068 33,221 Fishing Umbrella 219,240 185,658 33,582 Dive Umbrella 27,000 25,974 1,026 Total Expenditures 873,858 755,283 • 118,575 Excess of Revenues Over/ (Under) Expenditures (75,512) 144,093 219,605 Fund Balance,October 1, 1993 312,467 312,467 - Fund Balance,September 30, 1994 $ 236,955 $ 456,560 $ 219,605 E-20 MONROE COUNTY,FLORIDA-BOARD OF COUNTY COMMISSIONERS STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE-BUDGET AND ACTUAL • TOURIST DEVELOPMENT,TWO CENT, DISTRICT TWO SPECIAL REVENUE FUND FOR THE FISCAL YEAR ENDED SEPTEMBER 30,1994 Variance Favorable Budget Actual (Unfavorable) Revenues: Taxes $ 76,783 $ 97,218 $ 20,435 Charges for Services - 3,769 3,769 Interest 4,692 4,399 (293) Miscellaneous - 132 132 Total Revenues 81,475 105,518 24,043 Expenditures: Current: Economic Environment: Events 48,238 37,483 10,755 Cultural Umbrella 14,691 11,669 • 3,022 Fishing Umbrella 20,451 17,151 3,300 Dive Umbrella 2,500 2,405 95 Total Expenditures 85,880 68,708 17,172 Excess of Revenues Over/ (Under) Expenditures (4,405) 36,810 41,215 Fund Balance,October 1, 1993 110,663 110,663 - Fund Balance,September 30, 1994 $ 106,258 $ 147,473 $ 41,215 • E-21 MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE-BUDGET AND ACTUAL TOURIST DEVELOPMENT,TWO CENT, DISTRICT THREE SPECIAL REVENUE FUND FOR THE FISCAL YEAR ENDED SEPTEMBER 30,1994 Variance Favorable Budget Actual (Unfavorable) Revenues: Taxes $ 180,081 $ 183,475 $ 3,394 Charges for Services - 1,765 1,765 Interest 1,734 2,900 1,166 Miscellaneous - 293 293 Total Revenues 181,815 188,433 6,618 - Expenditures: Current: Economic Environment: Events 100,290 78,524 21,766 Cultural Umbrella 32,652 25,673 6,979 Fishing Umbrella 44,661 37,750 6,911 Dive Umbrella 5,500 5,291 209 Total Expenditures 183,103 147,238 35,865. Excess of Revenues Over/ (Under) Expenditures (1,288) 41,195 42,483 Fund Balance, October 1, 1993 61,450 61,450 Fund Balance, September 30, 1994 $ 60,162 $ 102,645 $ 42,483 L E-22 MONROE COUNTY,FLORIDA-BOARD OF COUNTY COMMISSIONERS STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE-BUDGET AND ACTUAL TOURIST DEVELOPMENT,TWO CENT, DISTRICT FOUR SPECIAL REVENUE FUND FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1994 Variance Favorable Budget Actual (Unfavorable) Revenues: Taxes $ 200,585 $ 195,711 $ (4,874) Charges for Services — 3,075 3,075 Interest 4,590 2,571 (2,019) Miscellaneous — 347 347 Total Revenues 205,175 201,704 (3,471) Expenditures: Current: Economic Environment: Events 109,258 92,829 16,429 Cultural Umbrella 38,588 30,341 8,247 Fishing Umbrella 52,781 44,624 8,157 Dive Umbrella 6,500 6,253 247 Total Expenditures 207,127 174,047 33,080 Excess of Revenues Over/ (Under) Expenditures (1,952) 27,657 29,609 Fund Balance,October 1, 1993 62,520 62,520 — Fund Balance,September 30, 1994 $ 60,568 $ 90,177 $ 29,609 E-23 MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS STATEMENT OF REVENUES,EXPENDITURES AND CHANGES IN FUND BALANCE-BUDGET AND ACTUAL TOURIST DEVELOPMENT,TWO CENT,DISTRICT FIVE SPECIAL REVENUE FUND FOR THE FISCAL YEAR ENDED SEPTEMBER 30,1994 Variance Favorable Budget Actual (Unfavorable) Revenues: Taxes $ 268,624 $ 251,403 $ (17,221) Charges for Services — 2,516 2,516 Interest 6,120 5,285 (835) Miscellaneous — 453 453 Total Revenues 274,744 259,657 (15,087) Expenditures: Current: Economic Environment: Events 156,625 128,535 28,090 Cultural Umbrella 50,461 39,677 10,784 Fishing Umbrella 69,021 58,353 10,668 Dive Umbrella 8,500 8,176 324 Total Expenditures 284,607 234,741 49,866 Excess of Revenues Over/ (Under) Expenditures (9,863) 24,916 34,779 Fund Balance,October 1, 1993 127,770 127,770 — Fund Balance,September 30, 1994 $ 117,907 $ 152,686 $ 34,779 • E-24 MONROE COUNTY,FLORIDA-BOARD OF COUNTY COMMISSIONERS STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE-BUDGET AND ACTUAL TOURIST DEVELOPMENT,TWO CENT,ADMINISTRATIVE AND PROMOTION SPECIAL REVENUE FUND FOR THE FISCAL YEAR ENDED SEPTEMBER 30 1994 Variance Favorable Budget Actual (Unfavorable) Revenues: Taxes $ 3,125,081 $ 3,316,597 $ 191,516 Charges for Services — 45,432 45,432 Interest 24,845 26,845 2,000 Miscellaneous — 6,947 6,947 Total Revenues 3,149,926 3,395,821 245,895 Expenditures: Current Economic Environment: Advertising and Promotion 2,875,731 2,751,656 124,075 Administrative Services 333,074 226,741 106,333 Total Expenditures 3,208,805 2,978,397 230,408 Excess of Revenues Over/ (Under) Expenditures (58,879) 417,424 476,303 Fund Balance,October 1, 1993 736,928 736,928 — Fund Balance,September 30, 1994 $ 678,049 $ 1,154,352 $ 476,303 E-25 II� MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE-BUDGET AND ACTUAL TOURIST DEVELOPMENT,THREE CENT,DISTRICT ONE SPECIAL REVENUE FUND FOR THE FISCAL YEAR ENDED SEPTEMBER 30,1994 Variance Favorable Budget Actual (Unfavorable) Revenues: Taxes $ 1,201,270 $ 1,340,578 $ 139,308 Charges for Services — 16,588 16,588 Interest 79,254 56,314 (22,940) Miscellaneous — 82,703 82,703 Total Revenues 1,280,524 1,496,183 215,659 Expenditures: Current: Economic Environment: Third Cent Program 146 — 146 TDC Administrative 77,488 34,969 42,519 Tourist Information Services 200,200 190,390 9,810 Bricks and Mortar 1,237,260 249,247 988,013 Special Events 426,782 358,628 68,154 Promotion and Advertising 641,075 541,742 99,333 Total Expenditures 2,582,951 1,374,976 1,207,975 Excess of Revenues Over/ (Under) Expenditures (1,302,427) 121,207 1,423,634 r-- Fund Balance,October 1, 1993 1,370,456 1,370,456 — Fund Balance,September 30, 1994 $ 68,029 $ 1,491,663 $ 1,423,634 E-26 1 L MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE-BUDGET AND ACTUAL TOURIST DEVELOPMENT,THREE CENT,DISTRICT TWO SPECIAL REVENUE FUND FOR THE FISCAL YEAR ENDED SEPTEMBER 30,1994 n Variance Favorable Budget Actual (Unfavorable) Revenues: Taxes $ 117,947 $ 149,336 $ 31,389 Charges for Services - 5,790 5,790 Interest 6,579 5,546 (1,033) Total Revenues 124,526 160,672 36,146 Expenditures: Current: Economic Environment: Third Cent Program 6,522 - 6,522 TDC Administrative 7,020 3,596 3,424 Tourist Information Services 57,000 47,155 9,845 Bricks and Mortar 16,824 15,115 1,709 Promotion and Advertising 134,626 96,591 38,035 Special Events 12,000 4,838 7,162 Total Expenditures 233,992 167,295 66,697 Excess of Revenues Over/ (Under) Expenditures (109,466) (6,623) 102,843 Fund Balance,October 1, 1993 162,285 162,285 - Fund Balance,September 30, 1994 $ 52,819 $ 155,662 $ 102,843 L. it it E-27 i MONROE COUNTY,FLORIDA-BOARD OF COUNTY COMMISSIONERS STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE-BUDGET AND ACTUAL TOURIST DEVELOPMENT,THREE CENT, DISTRICT THREE SPECIAL REVENUE FUND FOR THE FISCAL YEAR ENDED SEPTEMBER 30,1994 Variance Favorable Budget Actual (Unfavorable) Revenues: Taxes $ 276,622 $ 281,836 $ 5,214 Charges for Services - 2,712 2,712 Interest 3,060 3,249 189 Total Revenues 279,682 287,797 8,115 Expenditures: Current: li Economic Environment: Third Cent Program 17,378 - 17,378 TDC Administrative 10,466 7,026 3,440 Tourist Information Services 84,000 67,269 16,731 Bricks and Mortar 35,483 11,696 23,787 Promotion and Advertising 201,515 194,189 7,326 Total Expenditures 348,842 280,180 68,662 Excess of Revenues Over/ (Under) Expenditures (69,160) 7,617 76,777 Fund Balance,October 1, 1993 119,624 119,624 - Fund Balance,September 30, 1994 $ 50,464 $ 127,241 $ 76,777 E-28 L_ MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS STATEMENT OF REVENUES,EXPENDITURES AND CHANGES IN FUND BALANCE-BUDGET AND ACTUAL TOURIST DEVELOPMENT,THREE CENT, DISTRICT FOUR SPECIAL REVENUE FUND FOR THE FISCAL YEAR ENDED SEPTEMBER 30,1994 Variance Favorable Budget Actual (Unfavorable) Revenues: Taxes $ 307,119 $ 300,632 $ (6,487) Charges for Services - 4,724 4,724 Interest 23,460 1,453 (22,007) Total Revenues 330,579 306,809 (23,770) Expenditures: Current: Economic Environment: 3rd Cent Program 25,788 - 25,788 TDC Administrative 10,775 8,310 2,465 Tourist Information Services 78,000 61,765 16,235 Bricks and Mortar 16,138 16,110 28 Special Events 3,000 3,000 - �i Promotion and Advertising 235,461 192,661 42,800 Total Expenditures 369,162 281,846 87,316 Excess of Revenues Over/ 24 Under Expenditures (38,583) 963 63,546, Fund Balance,October 1, 1993 70,132 70,132 - Fund Balance,September 30, 1994 $ 31,549 $ 95095 $ 63,546 E-29 MONROE COUNTY,FLORIDA-BOARD OF COUNTY COMMISSIONERS STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE-BUDGET AND ACTUAL TOURIST DEVELOPMENT,THREE CENT,DISTRICT FIVE SPECIAL REVENUE FUND FOR THE FISCAL YEAR ENDED SEPTEMBER 30,1994 Variance Favorable Budget Actual (Unfavorable) Revenues: Taxes $ 412,634 $ 386,179 $ (26,455) Charges for Services - 3,866 3,866 Interest 27,540 5,045 (22,495) Total Revenues 440,174 395,090 (45,084) Expenditures: Current: Economic Environment: 3rd Cent Program 38,142 - 38,142 TDC Administrative 14,682 10,849 3,833 Tourist Information Services 117,595 99,297 18,298 Bricks and Mortar 38,281 17,422 20,859 Special Events 4,526 4,526 - Promotion and Advertising 392,850 374,958 . 17,892 Total Expenditures 606,076 507,052 99,024 Excess of Revenues Over/ (Under) Expenditures (165,902) (111,962) 53,940 Fund Balance,October 1, 1993 208,644 208,644 - Fund Balance,September 30, 1994 $ 42,742 $ 96,682 $ 53,940 E-30 MONROE COUNTY,FLORIDA-BOARD OF COUNTY COMMISSIONERS SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE-BUDGET AND ACTUAL Li FIRE AND AMBULANCE DISTRICT#1 -LOWER AND MIDDLE KEYS SPECIAL REVENUE FUND i ; FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1994 I Variance Favorable Budget Actual (Unfavorable) Revenues: Taxes $ 3,323,022 $ 3,200,448 $ (122,574) __ Intergovernmental 40,000 30,077 (9,923) Charges for Services 450,000 476,668 26,668 Interest 90,000 47,844 (42,156) Miscellaneous 1,048 5,538 4,490 Total Revenues 3,904,070 3,760,575 (143,495) 1 Expenditures: - Current: General Government: Commissions and Fees 118,000 117,102 898 Public Safety: Fire Rescue-Stock Island 121,344 106,004 15,340 Fire Rescue-Big Coppitt 161,569 129,951 31,618 Fire Rescue-Sugarloaf 147,470 105,332 42,138 Fire Rescue-Big Pine 180,402 156,432 23,970 Fire Rescue-Marathon 386,031 221,542 164,489 Fire Rescue-Conch Key 170,549 161,760 8,789 j Fire Rescue-Layton 123,995 97,865 26,130 - Fire Rescue-Islamorada 151,792 133,288 18,504 Lower&Middle Keys Ambulance District 2,233,996 2,224,602 9,394 EMS Matching Grant 51,390 51,390 - Total Public Safety 3,728,538 3,388,166 340,372 Debt Service: Principal 300,000 300,000 - Interest 30,000 12,053 17,947 I Total Debt Service 330,000 312,053 17,947 Total Expenditures 4,176,538 3,817,321 359,217 Excess of Revenues Over/(Under) Expenditures (272,468) (56,746) 215,722 Other Financing Sources/(Uses): Transfers from Other Funds 31,390 31,390 - Transfers to Other Funds (355,219) (355,219) - Total Other Financing Sources/(Uses) (323,829) (323,829) - U E-31 (Continued) } , MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE-BUDGET AND ACTUAL FIRE AND AMBULANCE DISTRICT#1 -LOWER AND MIDDLE KEYS SPECIAL REVENUE FUND-CONTINUED FOR THE FISCAL YEAR ENDED SEPTEMBER 30,1994 Variance Favorable Budget Actual (Unfavorable) Excess of Revenues and Other Sources Over/(Under) Expenditures and Other Uses-Budgetary Basis (596,297) (380,575) 215,722 Adjustment for Repayment of Tax Anticipation Note 300,000 . 300,000 — Excess of Revenues and Other Sources Over/(Under) Expenditures and Other Uses-GAAP Basis (296,297) (80,575) 215,722 Fund Balance,October 1, 1993 146,248 146,248 — Prior Period Adjustment — (3,553) (3,553) Fund Balance,September 30, 1994 $ (150,049) $ 62,120 $ 212,169 • E-32 MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE-BUDGET AND ACTUAL FIRE AND AMBULANCE DISTRICT#5-TAVERNIER SPECIAL REVENUE FUND FOR THE FISCAL YEAR ENDED SEPTEMBER 30,1994 Variance Favorable Budget _ Actual (Unfavorable) Revenues: Taxes $ 367,176 $ 357,622 $ (9,554) Charges for Services - 5,083 5,083 Interest 18,000 11,922 (6,078) Miscellaneous - 3,689 3,689 Total Revenues 385,176 378,316 (6,860) Expenditures: Current: General Government: Commissions and Fees 19,240 16,076 3,164 Public Safety: Tavernier Volunteer Ambulance 193,184 177,888 15,296 System Evaluation/Quality Assurance 720 358 362 Tavernier Volunteer Fire Department 200,266 170,613 29,653 Total Public Safety 394,170 348,859 45,311 Total Expenditures 413,410 364,935 48,475 Excess of Revenues Over/(Under) Expenditures (28,234) 13,381 41,615 Other Financing Sources/(Uses): : ( - Reserve for Contingencies (4,833) 4,833 Transfers to Other Funds (74,874) (68,820) 6,054 Total Other Financing Sources/(Uses) (79,707) (68,820) 10,887 Excess of Revenues and Other Sources Over/ (Under) Expenditures and Other Uses (107,941) (55,439) 52,502 Fund Balance,October 1, 1993 219,186 219,186 - Prior Period Adjustment - (927) • (927) Fund Balance,September30, 1994 $ 111,245 $ 162,820 $ 51,575 E-33 MONROE COUNTY,FLORIDA-BOARD OF COUNTY COMMISSIONERS 'I STATEMENT OF REVENUES,EXPENDITURES AND CHANGES IN FUND BALANCE-BUDGET AND ACTUAL FIRE AND AMBULANCE DISTRICT#6-KEY LARGO SPECIAL REVENUE FUND FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1994 Variance Favorable Budget Actual (Unfavorable) Revenues: Taxes $ 559,653 $ 540,218 $ (19,435) Charges for Services - 6,777 6,777 Interest 18,000 14,047 (3,953) Miscellaneous - 4,796 4,796 Total Revenues 577,653 565,838 (11,815) Expenditures: Current: General Government: Commissions and Fees 22,700 15,437 7,263 Public Safety: Key Largo Volunteer Ambulance 360,268 339,120 21,148 Key Largo Volunteer Fire Dept. 206,494 188,582 17,912 Total Public Safety 566,762 527,702 39,060 Total Expenditures 589,462 543,139 46,323 Excess of Revenues Over/(Under) Expenditures (11,809) 22,699 34,508 Other Financing Sources/(Uses): Reserve for Contingencies (10,315) - 10,315 Transfers to Other Funds (76,547) (68,820) 7,727 Total Other Financing Sources/(Uses) (86,862) (68,820) 18,042 Excess of Revenues and Other Sources Over/ (Under) Expenditures and Other Uses (98,671) (46,121) 52,550 Fund Balance,October 1, 1993 231,060 231,060 - Fund Balance, September 30, 1994 $ 132,389 $_ 184,939 $ 52,550 E-34 MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE-BUDGET AND ACTUAL TRANSLATOR SYSTEM SERVICE DISTRICT SPECIAL REVENUE FUND FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1994 Variance Favorable Budget Actual (Unfavorable) Revenues: Taxes $ 314,042 $ 304,586 $ (9,456) Charges for Services — 3,388 3,388 Interest 5,000 10,724 5,724 Total Revenues 319,042 318,698 (344) Expenditures: Current: Culture and Recreation: Translator Operations 414,931 297,877 117,054 Excess of Revenues Over/(Under) Expenditures (95,889) 20,821 116,710 Other Financing Sources/(Uses): Transfers to Other Funds (13,159) (13,159) — Excess of Revenues and Other Sources Over/ (Under) Expenditures and Other Uses (109,048) 7,662 116,710 Fund Balance, October 1, 1993 243,004 243,004 — Fund Balance,September 30, 1994 $ 133,956 $ 250,666 $ 116,710 E-35 MONROE COUNTY,FLORIDA-BOARD OF COUNTY COMMISSIONERS STATEMENT OF REVENUES,EXPENDITURES AND CHANGES IN FUND BALANCE-BUDGET AND ACTUAL SPECIAL ROAD DISTRICT-CROSS KEY WATERWAY ESTATES SPECIAL REVENUE FUND FOR THE FISCAL YEAR ENDED SEPTEMBER 30,1994 Variance Favorable Budget Actual (Unfavorable) Revenues: Interest $ 200 $ 238 $ 38 Expenditures: Current: Transportation: Cross Key District Refunds 6,704 400 6,304 Excess of Revenues Over/ (Under) Expenditures (6,504) (162) 6,342 Fund Balance,October 1, 1993 6,514 6,514 — Fund Balance,September 30, 1994 $ 10 $ 6,352 $ 6,342 E-36 MONROE COUNTY,FLORIDA-BOARD OF COUNTY COMMISSIONERS STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE-BUDGET AND ACTUAL MARINER'S HOSPITAL SPECIAL TAXING DISTRICT SPECIAL REVENUE FUND FOR THE FISCAL YEAR ENDED SEPTEMBER 30,1994 J' Variance Favorable Budget Actual (Unfavorable) Revenues:. Taxes $ 1,682,128 $ 1,622,822 $ (59,306) Charges for Services — 13,000 13,000 Interest 110,861 71,311 (39,550) Total Revenues 1,792,989 1,707,133 (85,856) Expenditures: Current: General Government: Commissions and Fees 82,530 82,530 — Human Services: Mariner's Hospital Refunds 3,364,299 3,364,299 — Total Expenditures 3,446,829 3,446,829 — Excess of Revenues Over/ (Under) Expenditures (1,653,840) (1,739,696) (85,856) Fund Balance,October 1, 1993 1,739,696 1,739,696 — Fund Balance,September 30, 1994 $ 85,856 $ — $ (85,856) • E-37 'lJ MONROE COUNTY,FLORIDA-BOARD OF COUNTY COMMISSIONERS STATEMENT OF REVENUES,EXPENDITURES AND CHANGES IN FUND BALANCE-BUDGET AND ACTUAL UNINCORPORATED AREA SERVICE DISTRICT-PLANNING,BUILDING AND ZONING SPECIAL REVENUE FUND FOR THE FISCAL YEAR ENDED SEPTEMBER 30,1994 Variance Favorable Budget Actual (Unfavorable) Revenues: Taxes $ 1,884,759 $ 1,817,287 $ (67,472) Licenses and Permits 1,070,000 1,792,632 722,632 Intergovernmental 343,518 202,619 (140,899) Charges for Services 134,250 303,368 169,118 Fines and Forfeitures 47,000 92,833 45,833 Interest 85,000 113,000 28,000 Miscellaneous 5,000 14,200 9,200 Total Revenues 3,569,527 4,335,939 766,412 Expenditures: Current: General Government: Commissions and Fees 114,116 114,023 93 Planning and Zoning 1,548,663 1,528,860 19,803 Planning Commission 57,182 56,921 261 Growth Management 333,962 330,638 3,324 IGIS Group Fund 111,000 97,535 13,465 Long Range Traffic Study 22,500 22,500 - Planning and Building Refunds 54,560 46,012 8,548 Total General Government 2,241,983 2,196,489 45,494 Public Safety: Building Department 1,218,979 1,205,348 13,631 Code Enforcement 576,294 556,913 19,381 • Fire Marshall 329,057 317,255 11,802 Fire Resources 50,000 41,501 8,499 Total Public Safety2,174,330 2,121,017 53,313 Physical Environment: Environmental Resources 231,446 224,950 6,496 ADID Project(Florida Keys) 10,730 - • 10,730 South Florida Water Management 38,775 34,490 4,285 Cesspool Project 98,183 84,418 13,765 Marine Resources 103,300 102,199 1,101 Boater Impact Management Plan 6,694 5,527 1,167 DNR Channel Marking Plan 59,636 47,743 11,893 Total Physical Environment 548,764 499,327 49,437 E-38 (Continued) MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS STATEMENT OF REVENUES,EXPENDITURES AND CHANGES IN FUND BALANCE-BUDGET AND ACTUAL UNINCORPORATED AREA SERVICE DISTRICT-PLANNING, BUILDING AND ZONING SPECIAL REVENUE FUND-CONTINUED FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1994 Variance Favorable Budget Actual (Unfavorable) Transportation: 1993 Travel Time Study 95,000 5,775 89,225 Debt Service: Principal Retirement 5,107 5,107 — Interest and Fiscal Charges 229 229 — Total Debt Service 5,336 5,336 — Total Expenditures 5,065,413 4,827,944 237,469 Excess of Revenues Over/(Under) Expenditures (1,495,886) (492,005) 1,003,881 Other Financing Sources/(Uses): Transfers from Other Funds 250,888 250,888 — Transfers to Other Funds (147,593) (147,593) — Total Other Financing Sources/(Uses) 103,295 103,295 — Excess of Revenues and Other Sources Over/ I` i (Under) Expenditures and Other Uses (1,392,591) (388,710) 1,003,881 Fund Balance,October 1, 1993 2,484,486 2,484,486 — Prior Period Adjustment — (19,922) (19,922) Fund Balance,September 30, 1994 $ 1,091,895 $ 2,075,854 $ 983,959 E-39 MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE-BUDGET AND ACTUAL UNINCORPORATED AREA SERVICE DISTRICT-PARKS AND RECREATION SPECIAL REVENUE FUND FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1994 r- Variance Favorable Budget Actual (Unfavorable) Revenues: Taxes $ 318,922 $ 308,941 $ (9,981) Intergovernmental — 2,519 2,519 Charges for Services 15,000 33,324 18,324 Interest 12,000 11,925 (75) Miscellaneous — 4,493 4,493 Total Revenues 345,922 361,202 15,280 Expenditures: Current: Culture and Recreation: Summer School Recreation Program 55,000 54,748 252 Parks&Beaches Unincorporated 394,432 359,608 34,824 Total Expenditures 449,432 414,356 35,076 Excess of Revenues Over/(Under) Expenditures (103,510) (53,154) 50,356 Other Financing Sources/(Uses): Transfers to Other Funds (32,952) (32,952) — Excess of Revenues and Other Sources Over/ (Under) Expenditures and Other Uses (136,462) (86,106) 50,356 Fund Balance, October 1, 1993 232,935 232,935 — Fund Balance,September 30, 1994 $ 96,473 $ 146,829 $ 50,356 • E-40 r MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE-BUDGET AND ACTUAL IMPACT FEES-ROADWAYS SPECIAL REVENUE FUND FOR THE FISCAL YEAR ENDED SEPTEMBER 30,1994 Variance Favorable Budget Actual (Unfavorable) Revenues: Interest $ 76,500 $ 111,543 $ 35,043 Miscellaneous 218,500 456,043 237,543 Total Revenues 295,000 . _ 567,586 272,586 Expenditures: Current: Transportation: Fair Share Improvement County Wide 4,580,000 — 4,580,000 Fair Share Improvement Dist 1 447,000 10,944 436,056 Fair Share Improvement Dist 2 320,000 10,097 309,903 Fair Share Improvement Dist 3 1,246,226 220,721 1,025,505 Total Expenditures 6,593,226 241,762 6,351,464 Excess of Revenues Over/ (Under) Expenditures (6,298,226) 325,824 6,624,050 Fund Balance,October 1, 1993 2,774,666 2,774,666 — Residual Equity Transfer 3,900,000 3,300,000 (600,000) Fund Balance,September 30, 1994 $ 376,440 $ 6,400,490 $ 6,024,050 • E-41 MONROE COUNTY,FLORIDA-BOARD OF COUNTY COMMISSIONERS STATEMENT OF REVENUES,EXPENDITURES AND CHANGES IN FUND BALANCE-BUDGET AND ACTUAL IMPACT FEES-PARKS AND RECREATION SPECIAL REVENUE FUND FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1994 Variance Favorable Budget Actual (Unfavorable) Revenues: Interest $ 4,900 $ 21,260 $ 16,360 Miscellaneous 30,000 182,157 152,157 Total Revenues 34,900 203,417 168,517 Expenditures: Current: Culture and Recreation: Fair Share Improvement Dist 1 316,450 33,935 282,515 Fair Share Improvement Dist 2 101,370 — 101,370 Fair Share Improvement Dist 3 168,250 16,701 151,549 Total Expenditures 586,070 50,636 535,434 Excess of Revenues Over/ (Under) Expenditures (551,170) 152,781 703,951 Fund Balance, October 1, 1993 486,033 486,033 — Fund Balance,September 30, 1994 $ (65,137) $ 638,814 $ 703,951 i E-42 it MONROE COUNTY,FLORIDA-BOARD OF COUNTY COMMISSIONERS STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE-BUDGET AND ACTUAL IMPACT FEES-LIBRARIES SPECIAL REVENUE FUND FOR THE FISCAL YEAR ENDED SEPTEMBER 30,1994 Variance Favorable Budget Actual (Unfavorable) Revenues: Interest $ 9,000 $ 12,794 $ 3,794 Miscellaneous 30,000 143,549 113,549 Total Revenues 39,000 156,343 117,343 Expenditures: Current: Culture and Recreation: Fair Share Improvement County Wide 513,084 298,565 214,519 Excess of Revenues Over/ (Under) Expenditures (474,084) (142,222) 331,862 Fund Balance,October 1, 1993 525,293 525,293 — _ Fund Balance,September 30, 1994 $ 51,209 $ 383,071 $ 331,862 • II E-43 r MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS STATEMENT OF REVENUES,EXPENDITURES AND CHANGES IN FUND BALANCE-BUDGET AND ACTUAL IMPACT FEES-SOLID WASTE SPECIAL REVENUE FUND FOR THE FISCAL YEAR ENDED SEPTEMBER 30,1994 Variance Favorable Budget Actual (Unfavorable) Revenues: Interest $ 2,500 $ 18,811 $ 16,311 Miscellaneous 15,000 42,772 27,772 Total Revenues 17,500 61,583 44,083 Expenditures: Current: Physical Environment: Fair Share Improvement Projects 473,118 128 472,990 Excess of Revenues Over/ (Under) Expenditures (455,618) 61,455 517,073 Fund Balance,October 1, 1993 472,518 472,518 — Fund Balance,September 30, 1994 $ 16,900 $ 533,973 $ 517,073 • r-- E-44 MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE-BUDGET AND ACTUAL IMPACT FEES-POLICE FACILITIES SPECIAL REVENUE FUND FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1994 Variance Favorable Budget Actual (Unfavorable) Revenues: Interest $ 2,000 $ 17,152 $ 15,152 Miscellaneous 20,000 88,253 68,253 Total Revenues 22,000 105,405 83,405 Expenditures: Current: Public Safety: Fair Share Improvement County Wide 72,000 — 72,000 Fair Share Improvement Dist 1 111,375 300 111,075 Fair Share Improvement Dist 2 111,375 — 111,375 Fair Share Improvement Dist 3 111,375 — 111,375 Total Expenditures 406,125 300 405,825 Excess of Revenues Over/ (Under) Expenditures (384,125) 105,105 489,230 Fund Balance,October 1, 1993 411,254 411,254 — Fund Balance, September 30, 1994 $ 27,129 $ 516,359 $ 489,230 E-45 MONROE COUNTY,FLORIDA-BOARD OF COUNTY COMMISSIONERS STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE-BUDGET AND ACTUAL IMPACT FEES-FIRE AND EMS SPECIAL REVENUE FUND FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1994 Variance Favorable Budget Actual (Unfavorable) Revenues: Interest $ 750 $ 2,031 $ 1,281 Miscellaneous 34,210 63,501 29,291 Total Revenues 34,960 65,532 30,572 Expenditures: Current: Public Safety: Fair Share Improvement Dist 1 17,810 210 17,600 Fair Share Improvement Dist 2 4,310 — 4,310 Fair Share Improvement Dist 3 36,617 — 36,617 Total Expenditures 58,737 210 58,527 Excess of Revenues Over/ 0 (Under) Expenditures (23,777) 65,322 89,099 Fund Balance, October 1, 1993 34,583 34,583 — Fund Balance,September 30, 1994 $ 10,806 $ 99,905 $ 89,099 E-46 MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE-BUDGET AND ACTUAL 911 ENHANCEMENT FEE SPECIAL REVENUE FUND FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1994 Variance Favorable Budget Actual (Unfavorable) Revenues: Charges for Services' $ 325,000 $ 342,981 $ $17,981 Interest — 865 865 Total Revenues 325,000 343,846 18,846 Expenditures: Current: Public Safety: 911 Emergency System 309,585 305,138 4,447 Excess of Revenues Over/(Under) Expenditures 15,415 38,708 23,293 '—' Other Financing Sources/(Uses): Transfers to Other Funds (6,580) (6,580) — f LI Excess of Revenues and Other Sources Over/ (Under) Expenditures and Other Uses 8,835 • 32,128 23,293 Fund Balance,October 1, 1993 32,436 32,436 — Fund Balance,September 30, 1994 $ 41,271 $ 64,564 $ 23,293 '.J • I E-47 MONROE COUNTY,FLORIDA-BOARD OF COUNTY COMMISSIONERS STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE-BUDGET AND ACTUAL DUCK KEY SECURITY DISTRICT SPECIAL REVENUE FUND _ FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1994 Variance Favorable Budget Actual (Unfavorable) Revenues: Interest $ 1,000 $ 1,497 $ 497 Miscellaneous 64,000 65,879 1,879 Total Revenues 65,000 67,376 2,376 Expenditures: Current: General Government: Commissions and Fees 2,500 1,926 574 Public Safety: Island Security 59,300 54,928 4,372 Total Expenditures 61,800 56,854 4,946 Excess of Revenues Over/ (Under) Expenditures 3,200 10,522 7,322 Other Financing Sources/(Uses): Reserve for Contingencies (5,000) — 5,000 Excess of Revenues and Other Sources Over/ (Under) Expenditures and Other Uses (1,800) 10,522 12,322 Fund Balance,October 1, 1993 21,688 21,688 — - Fund Balance,September 30 1994 19,888 32,210 12,322 E-48 II MONROE COUNTY, FLORIDA-BOARD OF'COUNTY COMMISSIONERS SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE-BUDGET AND ACTUAL LOCAL HOUSING ASSISTANCE SPECIAL REVENUE FUND FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1994 Variance Favorable Budget Actual (Unfavorable) Revenues: Intergovernmental $ 250,000 $ 248,829 $ (1,171) j Interest 10,000 7,319 (2,681) Total Revenues 260,000 256,148 (3,852) Expenditures: Current: Economic Environment: S.H.I.P. Program 517,054 335,649 181,405 r Excess of Revenues Over/(Under) Expenditures-Budgetary Basis (257,054) (79,501) 177,553 Adjustment for Mortgage Receivables — (263,023) (263,023) Adjustment for Mortgage Loans Made — 263,023 263,023 Total Adjustments — — — Excess of Revenues Over/(Under) Expenditures-GAAP Basis (257,054) (79,501) 177,553 Fund Balance,October 1, 1993 279,034 279,034 — Fund Balance,September 30, 1994 $ 21,980 $ 199,533 $ 177,553 E-49 MONROE COUNTY,FLORIDA-BOARD OF COUNTY COMMISSIONERS STATEMENT OF REVENUES,EXPENDITURES AND CHANGES IN FUND BALANCE-BUDGET AND ACTUAL UPPER KEYS HEALTH CARE SPECIAL TAXING DISTRICT SPECIAL REVENUE FUND FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1994 Variance Favorable Budget Actual (Unfavorable) Revenues: Taxes $ 617,224 $ 597,576 $ (19,648) Charges for Services — 8,471 8,471 Interest 90,000 162,469 72,469 Miscellaneous — 24,465 24,465 Total Revenues 707,224 792,981 85,757 Expenditures: Current General Government: Commissions and Fees 44,200 43,257 943 Human Services: Trauma Care Administration 170,410 142,515 27,895 Transportation and Treatment 2,661,637 413,525 2,248,112 Pre-Transportation Hospital&Physical Care 245,900 26,112 219,788 Upgrading Facilities&Staff Services 846,400 253,041 593,359 Total Human Services 3,924,347 835,193 3,089,154 Total Expenditures 3,968,547 878,450 3,090,097 Excess of Revenues Over/ (Under) Expenditures (3,261,323) (85,469) 3,175,854 Other Financing Sources/(Uses): Reserve for Contingencies (101,213) — 101,213 Transfers to Other Funds (2,800) (2,800) — Total Other Financing Sources/(Uses) (104,013) (2,800) 101,213 Excess of Revenues and Other Sources Over/ (Under) Expenditures and Other Uses (3,365,336) (88,269) 3,277,067 Fund Balance,October 1, 1993 4,165,591 4,165,591 — Prior Period Adjustment — (2,543) (2,543) Fund Balance, September 30, 1994 $ 800,255 $ 4,074,779 $ 3,274,524 E-50 - • J THIS PAGE INTENTIONALLY LEFT BLANK , r H MONROE COUNTY,FLORIDA-BOARD OF COUNTY COMMISSIONERS COMBINING BALANCE SHEET ALL DEBT SERVICE FUNDS SEPTEMBER 30, 1994 1993 1993 1991 Refunding Refunding Sales Tax Improvement Improvement Revenue Bonds-1983 Bonds-1988 Bonds Total ASSETS Assets: Restricted Assets: Cash and Cash Equivalents $ 237,447 $ 433,339 $ 2,600,062 $ 3,270,848 Investments at Cost or Amortized Cost 23,431 — 4,834,310 4,857,741 Total Assets $ 260,878 $ 433,339 $ 7,434,372 $ 8,128,589 1 LIABILITIES AND FUND EQUITY Liabilities: - Accounts Payable $ — $ — $ 2,958 $ 2,958 Fund Equity: Reserved for Debt Service 260,878 433,339 7,431,414 8,125,631 Total Liabilities and Fund Equity $ 260,878 $ 433,339 $ 7,434,372 $ 8,128,589 F-1 MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS COMBINING STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES j.._ ALL DEBT SERVICE FUNDS FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1994 1993 1993 1991 Refunding Refunding Sales Tax Improvement Improvement Revenue Bonds-1983 Bonds-1988 Bonds Total Revenues: Intergovernmental $ 223,250 $ 856,482 $ — $ 1,079,732 Interest 9,545 8,920 302,222 320,687 Total Revenues 232,795 865,402 302,222 1,400,419 Expenditures: Debt Service 209,795 519,213 • 3,793,831 4,522,839 Excess of Revenues Over/ (Under) Expenditures 23,000 346,189 (3,491,609) (3,122,420) Other Financing Sources/(Uses): Transfers from Other Funds — — 4,881,615 4,881,615 Excess of Revenues and Other Sources Over/(Under) Expenditures and Other Uses 23,000 346,189 1,390,006 1,759,195 Fund Balance,October 1, 1993 237,878 72,644 6,041,408 6,351,930 Residual Equity Transfer — 14,506 — 14,506 Fund Balance,September 30, 1994 $ 260,878 $ 433,339 $ 7,431,414 $ 8,125,631 F-2 w III MONROE COUNTY,FLORIDA-BOARD OF COUNTY COMMISSIONERS COMBINING STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES-BUDGET AND ACTUAL ALL DEBT SERVICE FUNDS FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1994 1993 Refunding Improvement Bonds-1983 Variance Favorable Budget Actual (Unfavorable) Revenues: Intergovernmental $ 200,125 $ 223,250 $ 23,125 Interest 7,000 9,545 2,545 Total Revenues 207,125 232,795 25,670 Expenditures: _ Debt Service: Principal Retirement 165,000 165,000 — Interest 44,370 44,370 — Fiscal Charges 94,603 425 94,178 Total Expenditures 303,973 209,795 94,178 Excess of Revenues Over/ (Under) Expenditures (96,848) 23,000 119,848 Other Financing Sources/(Uses): Reserve for Contingencies (43,424) — 43,424 Transfers from Other Funds — — — Total Other Financing Sources/(Uses) (43,424) — 43,424 Excess of Revenues and Other Sources Over/ (Under) Expenditures and Other Uses (140,272) 23,000 163,272 Fund Balance, October 1, 1993 237,878 237,878 — Residual Equity Transfer — — — Fund Balance,September 30, 1994 $ 97,606 $ 260,878 $ 163,272 F-3 f r • 1993 Refunding Improvement Bonds-1988 1991 Sales Tax Revenue Bonds Variance Variance LFavorable • Favorable Budget Actual (Unfavorable) Budget Actual (Unfavorable) $ 600,000 $ 856,482 $ 256,482 $ - $ - $ - 6,000 8,920 2,920 200,000 302,222 102,222 606,000 865,402 259,402 200,000 302,222 102,222 _ 170,000 170,000 - 2,665,000 2,665,000 - 350,000 347,458 2,542 2,218,248 1,109,120 1,109,128 5,000 1,755 3,245 336,162 19,711 316,451 525,000 519,213 5,787 5,219,410 3,793,831 1,425,579 I_' 81,000 346,189 265,189 (5,019,410) (3,491,609) 1,527,801 (64,814) - 64,814 (2,236,888) - 2,236,888 - - - 4,900,000 4,881,615 (18,385) (64,814) - 64,814 2,663,112 4,881,615 2,218,503 16,186 346,189 330,003 (2,356,298) 1,390,006 3,746,304 72,644 72,644 - 6,041,408 6,041,408 - - 14,506 14,506 - - - $ 88,830 $ 433,339 $ 344,509 $ 3,685,110 $ 7,431,414 $ 3,746,304 F-4 (Continued) U MONROE COUNTY,FLORIDA-BOARD OF COUNTY COMMISSIONERS COMBINING STATEMENT OF REVENUES,EXPENDITURES AND CHANGES IN FUND BALANCES-BUDGET AND ACTUAL ALL DEBT SERVICE FUNDS -CONTINUED 1 FOR THE FISCAL YEAR ENDED SEPTEMBER 30,1994 Total Variance Favorable i Budget Actual (Unfavorable) Revenues: Intergovernmental $ 800,125 $ 1,079,732 $ 279,607 Interest 213,000 320,687 107,687 Total Revenues 1,013,125 1,400,419 387,294 j Expenditures: Debt Service: Principal Retirement 3,000,000 3,000,000 — Interest 2,612,618 1,500,948 1,111,670 Fiscal Charges 435,765 21,891 413,874 Total Expenditures 6,048,383 4,522,839 1,525,544 Excess of Revenues Over/ / (Under)Expenditures (5,035,258) (3,122,420) 1,912,838 Other Financing Sources/(Uses): Reserve for Contingencies (2,345,126) — 2,345,126 Transfers from Other Funds 4,900,000 4,881,615 (18,385) Total Other Financing Sources/(Uses) 2,554,874 4,881,615 2,326,741 Excess of Revenues and Other Sources Over/ (Under) Expenditures and Other Uses (2,480,384) 1,759,195 4,239,579 r Fund Balance,October 1, 1993 6,351,930 6,351,930 — Residual Equity Transfer — 14,506 14,506 Fund Balance,September 30, 1994 $ 3,871,546 $ 8,125,631 $ 4,254,085 F-5 THIS PAGE INTENTIONALLY LEFT BLANK 1 MONROE COUNTY,FLORIDA-BOARD OF COUNTY COMMISSIONERS COMBINING BALANCE SHEET ALL CAPITAL PROJECT FUNDS SEPTEMBER 30, 1994 Revenue Bond One Cent Comprehensive Capital Infrastructure Improvements Improvements Surtax ASSETS Cash and Cash Equivalents $ 130,721 $ — $ 4,678,175 Investments at Cost or Amortized Cost — — 8,202,895 Accounts Receivable — — 10,000 Due from Other Funds — — 491,360 Due from Other Governmental Units — — 1,485,588 Interest Receivable — — 107,978 Total Assets $ 130,721 $ — $ 14,975,996 LIABILITIES AND FUND EQUITY Liabilities: Accounts Payable $ 11,110 $ — $ 1,074,729 Accrued Wages and Benefits Payable — — 5,409 Due to Other Funds — — 159,436 Deferred Revenues — — 1,984,377 Total Liabilities 11,110 — 3,223,951 Fund Equity: - Fund Balances: Reserved for Encumbrances — — 28,438 Unreserved 119,611 — 11,723,607 Total Fund Equity 119,611 — 11,752,045 Total Liabilities and Fund Equity $ 130,721 $ — $ 14,975,996 G-1 Sales Tax Bond Capital Improvements Total $ 452,501 $ 5,261,397 2,349,606 10,552,501 — 10,000 491,360 1,485,588 — 107,978 $ - 2,802,107 $ 17,908,824 $ 1,377,727 $ 2,463,566 — 5,409 17,168 176,604 1,984,377 II 1,394,895 4,629,956 — 28,438 1,407,212 13,250,430 • 1,407,212 13,278,868 $ 2,802,107 $ 17,908,824 G-2 MONROE COUNTY,FLORIDA-BOARD OF COUNTY COMMISSIONERS COMBINING STATEMENT OF REVENUES,EXPENDITURES AND CHANGES IN FUND BALANCES ALL CAPITAL PROJECT FUNDS <_ FOR THE FISCAL YEAR ENDED SEPTEMBER 30,1994 Revenue Bond One Cent Comprehensive Capital Infrastructure Improvements Improvements Surtax Revenues: Taxes $ — $ — $ 9,953,100 Intergovernmental — — 176,472 Interest 13,107 5,017 484,519 Miscellaneous — — 11,842 Total Revenues 13,107 5,017 10,625,933 Expenditures: Capital Outlay: General Government — — 2,227,583 Public Safety 238,150 85,228 2,455,135 Physical Environment 34,713 — — Culture and Recreation — — 784,186 Total Expenditures 272,863 85,228 5,466,904 Excess of Revenues Over/ (Under) Expenditures - (259,756) (80,211) 5,159,029 Other Financing Sources/(Uses): Transfers to Other Funds — — (6,690,718) Excess of Revenues and Other Sources Over/ (Under) Expenditures and Other Uses (259,756) (80,211) (1,531,689) Fund Balance,October 1, 1993 379,367 94,717 13,283,734 Residual Equity Transfer — (14,506) — Fund Balance,September 30, 1994 $ 119,611 $ — $ 11,752,045 • G-3 l . Sales Tax Bond Capital Improvements Total _ ; $ — $ 9,953,100 — 176,472 234,914 737,557 6,548 18,390 241,462 10,885,519 i — 2,227,583 3,382,022 6,160,535 — 34,713 — 784,186 3,382,022 9,207,017 (3,140,560) 1,678,502 • (6,690,718) (3,140,560) (5,012,216) 4,547,772 18,305,590 — (14,506) $ 1,407,212 $ 13,278,868 G-4 Ti - MONROE COUNTY,FLORIDA-BOARD OF COUNTY COMMISSIONERS COMBINING STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES BUDGET AND ACTUAL-ALL CAPITAL PROJECT FUNDS FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1994 Capital Projects, Comprehensive Improvements Variance Favorable Budget Actual (Unfavorable) Revenues: Taxes $ — $ — $ — Intergovernmental — — — Interest 10,000 13,107 3,107 Miscellaneous — — — - Total Revenues 10,000 13,107 3,107 Expenditures: Capital Outlay: _ General Government: General Governmental Facilities — — — Miscellaneous Governmental Facilities — — — Other Governmental Facilities — — — Additional Governmental Facilities — — — Public Safety: Fire Control Facilities — — — - Detention/Correction Facilities — — — Ambulance and Rescue Facilities — — — Ambulance and Rescue Vehicles 90,000 — 90,000 Fire Control Vehicles 239,150 238,150 1,000 Physical Environment: r-- Sewer Structures 34,713 34,713 — Culture and Recreation: Parks and Recreational Facilities — — — Additional Parks and Recreational Facilities — — — Library Facilities — — — Total Expenditures 363,863 272,863 91,000 Excess of Revenues Over/(Under) Expenditures (353,863) (259,756) 94,107 Other Financing Sources/(Uses): Reserve for Contingencies (6,329) — 6,329 Transfers to Other Funds • — — — Total Other Financing Sources/(Uses) (6,329) — 6,329 Excess of Revenues and Other Sources Over/(Under) Expenditures and Other Uses (360,192) (259,756) 100,436 Fund Balance, October 1, 1993 379,367 379,367 — Residual Equity Transfer — — — Fund Balance,September 30, 1994 $ 19,175 $ 119,611 $ 100,436 r.- i G-5 I 1 1 I L� Capital Projects, Capital Projects, Revenue Bond Capital Improvements One Cent Infrastructure Surtax Variance Variance it Favorable Favorable I Budget Actual (Unfavorable) Budget Actual (Unfavorable) $ - $ - $ - $ 7,775,000 $ 9,953,100 $ 2,178,100 - - - 2,160,849 176,472 (1,984,377) 4,000 5,017 1,017 340,000 484,519 144,519 - - - 75,000 11,842 (63,158) 4,000 5,017 1,017 10,350,849 10,625,933 275,084 - - - 870,930 668,477 202,453 1 - - - 740,000 99,485 640,515 - - - 1,505,000 1,409,392 95,608 - - - 82,465 50,229 32,236 - - - 1,811,100 1,270,968 540,132 - - - 1,800,000 1,184,167 615,833 10,000 728 9,272 22,000 - 22,000 J 84,500 84,500 - - - - - - - 6,754,722 775,456 5,979,266 - - - 12,000 - 12,000 - - - 130,000 8,730 121,270 94,500 85,228 9,272 13,728,217 5,466,904 8,261,313 Li (90,500) (80,211) 10,289 (3,377,368) 5,159,029 8,536,397 _'1 (3,657) - 3,657 (1,082,092) - 1,082,092 - - (7,660,814) (6,690,718) 970,096 (3,657) - 3,657 (8,742,906) (6,690,718) 2,052,188 1 (94,157) (80,211) 13,946 (12,120,274) (1,531,689) 10,588,585 94,717 94,717 - 13,283,734 13,283,734 - ' - (14,506) (14,506) - - - $ 560 $ - $ (560) $ 1,163,460 $ 11,752,045 $ 10,588,585 II G-6 (Continued) 1 r- MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS COMBINING STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES BUDGET AND ACTUAL-ALL CAPITAL PROJECT FUNDS-CONTINUED FOR THE FISCAL YEAR ENDED SEPTEMBER 30,1994 Capital Projects, Sales Tax Bond Capital Improvements Variance Favorable Budget - Actual (Unfavorable) Revenues: Taxes $ — $ — $ — i Intergovernmental — — — Interest 73,000 234,914 161,914 Miscellaneous — 6,548 6,548 Total Revenues 73,000 241,462 168,462 Expenditures: Capital Outlay: General Government: General Governmental Facilities — — — -- Miscellaneous Governmental Facilities — — — Other Governmental Facilities — — — Additional Governmental Facilities — — — Public Safety: Fire Control Facilities — — — Detention/Correction Facilities 4,391,272 3,382,022 1,009,250 Ambulance and Rescue Facilities — — — Ambulance and Rescue Vehicles — — — Fire Control Vehicles — — Physical Environment: Sewer Structures — — — Culture and Recreation: Parks and Recreational Facilities — — — Additional Parks and Recreational Facilities — — — Library Facilities — — — Total Expenditures 4,391,272 3,382,022 1,009,250 Excess of Revenues Over/(Under) Expenditures (4,318,272) (3,140,560) 1,177,712 Other Financing Sources/(Uses): Reserve for Contingencies (225,000) — 225,000 Transfers to Other Funds — — — Total Other Financing Sources/(Uses) (225,000) — 225,000 Excess of Revenues and Other Sources Over/(Under) Expenditures and Other Uses (4,543,272) (3,140,560) 1,402,712 Fund Balance,October 1, 1993 4,547,772 4,547,772 — r-- Residual Equity Transfer — — — Fund Balance,September 30, 1994 $ 4,500 $ 1,407,212 $ 1,402,712 r-- G-7 Total Variance Favorable Budget Actual (Unfavorable) $ 7,775,000 $ 9,953,100 $ 2,178,100 2,160,849 176,472 (1,984,377) 427,000 737,557 310,557 75,000 18,390 (56,610) 10,437,849 10,885,519 447,670 870,930 668,477 202,453 740,000 99,485 640,515 1,505,000 1,409,392 95,608 82,465 50,229 32,236 1,811,100 1,270,968 540,132 6,191,272 4,566,189 1,625,083 } 32,000 728 31,272 90,000 - 90,000 323,650 322,650 1,000 • 34,713 34,713 - 6,754,722 775,456 5,979,266 12,000 - 12,000 c, 130,000 8,730 121,270 18,577,852 - 9,207,017 9,370,835 (8,140,003) 1,678,502 9,818,505 (1,317,078) - 1,317,078 (7,660,814) (6,690,718) 970,096 (8,977,892) (6,690,718) 2,287,174 (17,117,895) (5,012,216) 12,105,679 18,305,590 18,305,590 - - (14,506) (14,506) $ 1,187,695 $ 13,278,868 $ 12,091,173 G-8 MONROE COUNTY,FLORIDA-BOARD OF COUNTY COMMISSIONERS COMBINING BALANCE SHEET ALL ENTERPRISE FUNDS SEPTEMBER 30,1994 Municipal Svc Card District Sound Marathon Waste Bridge Airport. ASSETS Current Assets: Cash and Cash Equivalents $ 5,709,531 $ 2,775,353 $ 560,951 Cash with Fiscal Agent — 8,015 — Investments at Cost or - Amortized Cost 5,094,184 437,620 — Accounts Receivable: Delinquent Waste Collection Fees 1,115,851 — — Allowance for Uncollectible i \ Waste Collection Fees (1,008,062) — — Other 488,328 25 6,705 Allowance for Other Uncollectible (55,607) Due from Other Funds — — — i Due from Other Governmental Units 219,288 230,693 1,037,093 Interest Receivable 67,057 5,761 — r Total Current Assets 11,630,570 3,457,467 1,604,749 Restricted Assets: Cash and Cash Equivalents 596,384 — 120,236 Investments at Cost or Amortized Cost 1,669,084 — — Total RestrictedAssets 2,265,468 — 120,236 Property, Plant and Equipment (Net of Accumulated Depreciation) 10,175,483 4,618,714 4,844,964 Other Assets: Deferred Charges(Net) 285,600 — — Total Assets $ 24,357,121 $ 8,076,181 $ 6,569,949 H-1 I i - bj Key West ; Airport Total �� 675,017 $ 9,720,852 — 8,015 — 5,531,804 — 1,115,851 — (1,008,062) 75,183 570,241 (55,607) 189,294 189,294 175,407 1,662,481 72,818 1,114,901 17,807,687 911,757 1,628,377 — 1,669,084 911,757 3,297,461 1,252,207 20,891,368 — 285,600 u 3,278,865 $ 42,282,116 H-2 (Continued) MONROE COUNTY,FLORIDA-BOARD OF COUNTY COMMISSIONERS COMBINING BALANCE SHEET-CONTINUED ~ ALL ENTERPRISE FUNDS ; SEPTEMBER 30,1994 Municipal Svc Card District Sound Marathon - Waste Bridge Airport LIABILITIES AND FUND EQUITY Current Liabilities: Accounts Payable $ 2,286,336 $ 325,319 $ 1,115,086 Accrued Wages and Benefits Payable 65,459 14,275 4,492 Accrued Compensated Absences 19,584 6,498 — - Claims and Judgements Payable 260,969 — — Due to Other Funds 6,957 210 508,796 Due to Other Governmental Units — 845 — Matured Bonds Payable — 5,000 — Matured Interest Payable — 19 — Matured Premium Payable — 2,996 — Deposits in Escrow 40,102 — 17,377 r- Deferred Revenues — — 25,358 Capital Leases Payable 129,927 — — Total Current Liabilities 2,809,334 355,162 1,671,109 Current Liabilities Payable from Restricted Assets: Accrued Interest Payable 295,459 — — Revenue Bonds Payable 300,000 — — Landfill Closure Costs 668,212 — — Total Current Liabilities Payable from Restricted Assets 1,263,671 — — Long-Term Liabilities: Accrued Compensated Absences 144,923 14,435 10,904 Capital Leases Payable 2,083,524 — — Revenue Bonds Payable 8,805,000 — — 1 Due to Other Governmental Units 444,639 — — Total Long-Term Liabilities 11,478,086 14,435 10,904 Total Liabilities ,15,551,091 369,597 1,682,013 '_ Fund Equity: Contributed Capital 2,813,849 2,474,443 3,429,092 Retained Earnings: Reserved for Revenue Bond Retirement 1,970,009 — — Unreserved 4,022,172 5,232,141 1,458,844 Total Retained Earnings 5,992,181 5,232,141 1,458,844 —_ Total Fund Equity 8,806,030 7,706,584 4,887,936 Total Liabilities and Fund Equity $ 24,357,121 $ 8,076,181 $ 6,569,949 H-3 Key West Airport Total L1 �( $ 149,652 $ 3,876,393 19,841 104,067 10,385 36,467 — 260,969 6,713 522,676 — 845 5,000 — 19 — 2,996 30,505 87,984 — 25,358 — 129,927 217,096 5,052,701 — 295,459 — 300,000 668,212 - 1,263,671 74,918 245,180 — 2,083,524 — 8,805,000 — 444,639 74,918 11,578,343 292,014 17,894,715 1,368,390 10,085,774 1,970,009 1,618,461 12,331,618 1,618,461 14,301,627 2,986,851 24,387,401 ( $ 3,278,865 $ 42,282,116 H-4 MONROE COUNTY,FLORIDA-BOARD OF COUNTY COMMISSIONERS COMBINING STATEMENT OF REVENUES,EXPENSES AND CHANGES IN FUND EQUITY r ALL ENTERPRISE FUNDS FOR THE FISCAL YEAR ENDED SEPTEMBER 30,1994 Municipal Svc Card (-- District Sound Marathon Waste Bridge Airport Operating Revenues: Tolls $ — $ 1,116,343 $ — Charges for Services 11,245,866 150 449,341 Franchise Fees 3,144,563 — " — Fines and Forfeitures — — — ,- Miscellaneous 326,929 112,772 3,474 Total Operating Revenues 14,717,358 1,229,265 452,815 Operating Expenses: Personal Services 1,235,773 426,879 120,349 Operations 10,232,225 97,089 4,425,207 (-- Landfill Post Closure 205,500 — — Depreciation and Amortization 1,166,410 72,646 7,050 Total Operating Expenses 12,839,908 596,614 4,552,606 I. Operating Income (Loss) 1,877,450 632,651 (4,099,791) Non-Operating Revenues(Expenses): Operating Grants 302,969 — 3,335,251 Interest Income 598,855 122,385 5,985 Interest Expenses and Fiscal Charges (739,433) (123,637) — Loss on Disposition of Assets (130,072) (25,432) (8,763) Total Non-Operating Revenues(Expenses) 32,319 (26,684) 3,332,473 Income (Loss) Before Operating Transfers 1,909,769 605,967 (767,318) Operating Transfers: Transfers from Other Funds 4,744,004 254,416 1,213,696 Transfers to Other Funds (4,383,690) (287,674) (46,365) Total Operating Transfers 360,314 (33,258) 1,167,331 Net Income Before Extraordinary Item 2,270,083 572,709 400,013 -- Extraordinary Loss on Bond Defeasance — (281,760) — r- i H-5 I i • iJ Key West Airport Total $ — $ 1,116,343 1,914,283 13,609,640 3,144,563 2,331 2,331 10,947 454,122 1,927,561 18,326,999 Li 615,830 2,398,831 544,417 15,298,938 — 205,500 44,842 1,290,948 1,205,089 19,194,217 722,472 (867,218) 141,214 3,779,434 34,640 761,865 . (863,070) (6,178) (170,445) 169,676 3,507,784 892,148 2,640,566 '. I L.) 152,906 6,365,022 (67,265) (4,784,994) 85,641 1,580,028 977,789 4,220,594 — (281,760) LJ H-6 (Continued) MONROE COUNTY,FLORIDA-BOARD OF COUNTY COMMISSIONERS COMBINING STATEMENT OF REVENUES,EXPENSES AND CHANGES IN FUND EQUITY-CONTINUED ALL ENTERPRISE FUNDS FOR THE FISCAL YEAR ENDED SEPTEMBER 30,1994 Municipal Svc Card District Sound Marathon Waste Bridge Airport Net Income 2,270,083 290,949 400,013 Fund Equity-October 1, 1993 6,557,018 9,996,870 2,802,430 Prior Period Adjustment (29,271) (2,916) (2,398) Residual Equity Transfer — (3,300,000) — Contributed Capital 8,200 721,681 1,687,891 Fund Equity-September 30, 1994 $ 8,806,030 $ 7,706,584 $ 4,887,936 r- H-7 tJ Key West Airport Total 977,789 3,938,834 1,824,941 21,181,259 (15,132) (49,717) — (3,300,000) Ji 199,253 2,617,025 $ 2,986,851 $ 24,387,401 11 11 H-8 i MONROE COUNTY,FLORIDA-BOARD OF COUNTY COMMISSIONERS COMBINING STATEMENT OF CASH FLOWS ALL ENTERPRISE FUNDS FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1994 INCREASE(DECREASE)IN CASH AND CASH EQUIVALENTS Municipal Svc Card District Sound Marathon Waste Bridge Airport Cash flows from operating activities: Cash received for services $ 14,187,653 $ 1,174,154 $ 645,518 Cash payments to suppliers for goods and services (12,499,925) 105,525 (3,498,747) Cash payments to employees for services (1,203,940) (417,157) (120,550) Other operating revenue 326,929 112,772 3,474 Net cash provided (used) by operating activities 810,717 975,294 (2,970,305) Cash flows from noncapital financing activities: _, Operating grants received 280,107 — 2,906,645 Operating transfers from other funds 4,744,004 254,416 1,213,696 Operating transfers to other funds (4,383,690) (287,674) (46,365) _ Net cash provided (used) by noncapital financing activities 640,421 (33,258) 4,073,976 Cash flows from capital and related financing activities: Proceeds from capital grants — 711,800 1,614,142 Acquisition and construction of capital assets (180,544) (3,376,025) (2,456,007) Principal paid on capital debt (1,092,010) (155,000) — Interest paid on capital debt (747,302) (120,534) — Defeasance of bonds — (4,565,271) — Residual equity transfer — (3,300,000) — Net cash used by capital and -- related financing activities (2,019,856) (10,805,030) (841,865) 1 Cash flows from investing activities: Purchase of investment securities (29,378,563) (7,764,940) — Proceeds from sale and maturities of investment securities 29,286,367 18,194,863 — Interest on investments 569,010 327,992 5,985 • Net cash provided by investing activities 476,814 10,757,915 5,985 Net increase (decrease)in cash and cash equivalents (91,904) 894,921 267,791 Cash and cash equivalents at beginning of year 6,397,819 1,888,447 413,396 Cash and cash equivalents at end of year $ 6,305,915 $ 2,783,368 $ 681,187 i H-9 Key West Airport Total 1,775,382 $ 17,782,707 (552,179) (16,445,326) (601,439) (2,343,086) 13,278 456,453 635,042 (549,252) Lj 137,434 3,324,186 152,906 6,365,022 (67,265) (4,784,994) 223,075 4,904,214 59,019 2,384,961 (110,281) (6,122,857) lJ — (1,247,010) — (867,836) — (4,565,271) — (3,300,000) (51,262) (13,718,013) t — (37,143,503) — 47,481,230 34,640 937,627 34,640 11,275,354 841,495 1,912,303 745,279 9,444,941 ._J $ 1,586,774 $ 11,357,244 H-10 (Continued) MONROE COUNTY,FLORIDA-BOARD OF COUNTY COMMISSIONERS COMBINING STATEMENT OF CASH FLOWS ALL ENTERPRISE FUNDS-CONTINUED FOR THE FISCAL YEAR ENDED SEPTEMBER 30,1994 RECONCILIATION OF OPERATING INCOME TO NET CASH PROVIDED(USED) BY OPERATING ACTIVITIES Municipal Svc Card District Sound Marathon Waste Bridge Airport Operating income(loss) $ 1,877,450 $ 632,651 $ (4,099,791) Adjustments to reconcile operating income to net cash provided (used) by operating activities: Depreciation and amortization 1,166,410 72,646 7,050 Abandoned construction project — — — Change in assets and liabilities: Decrease/(Increase) in: Accounts receivable (110,115) (1) 4,304 Due from other funds 1,105 234 187,802 Due from other governmental units (83,817) 57,194 — (Decrease)/Increase in: Accounts payable 1,701,341 323,441 441,563 Accrued wages 12,248 3,224 767 Compensated absences. 19,585 6,498 (968) Asserted and paid claims (6,009) • Due to other funds (62,934) (120,827) 484,897 Due to other governmental units — 459 — r Deposits in escrow (9,949) (225) 4,071 Landfill closure costs (3,694,598) — — Total adjustments (1,066,733) 342,643 1,129,486 Net cash provided (used) by operating activities $ 810,717 $ 975,294 $ (2,970,305) SUPPLEMENTAL SCHEDULE OF NON-CASH FINANCING, CAPITAL AND INVESTING ACTIVITIES Contributed fixed assets $ 8,200 $ 9,881 $ 73,749 Loss on disposition of fixed assets $ 130,072 $ 25,432 $ 8,763 • Capital lease purchases $ 2,335,830 $ — $ — I H-11 I ; U Key West Airport Total $• 722,472 $ (867,218) _44,842 1,290,948 �! 10,586 10,586 21,698 (84,114) (173,099) 16,042 (26,623) 19,472 2,485,817 4,006 20,245 10,385 35,500 — (6,009) (37,820) 263,316 459 12,500 6,397 _ — (3,694,598) (87,430) 317,966 $ 635,042 $ (549,252) i �- $ 140,234 $ 232,064 6,178 $ 170,445 $ — $ 2,335,830 H-12 JI MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS SCHEDULE OF EXPENDITURES-BUDGET AND ACTUAL MUNICIPAL SERVICES DISTRICT-WASTE FOR THE YEAR ENDED SEPTEMBER 30, 1994 Variance • Favorable Budget _ Actual (Unfavorable) Operating Expenditures: Administration $ 748,116 $ 715,605 $ 32,511 Hazardous Waste 337,256 322,403 14,853 Franchise Operators 3,959,228 3,944,374 14,854 Indirect Costs 37,814 - 37,814 Cudjoe Key Transfer Station 1,712,289 1,374,841 337,448 Cudjoe Key Landfill 220,326 201,761 18,565 Cudjoe Key Landfill Closure 1,157,992 1,060,213 97,779 Cudjoe Key Post Closure 85,000 68,500 16,500 Long Key Transfer Station 2,239,711 1,690,206 549,505 Long Key Landfill 239,496 227,702 11,794 Long Key Landfill Closure 2,238,738 2,174,565 64,173 Long Key Post Closure 90,000 68,500 21,500 Key Largo Transfer Station 2,919,377 1,808,209 1,111,168 Key Largo Landfill 250,709 195,017 55,692 Key Largo Landfill Closure 1,124,446 621,180 503,266 Key Largo Post Closure 85,000 68,500 16,500 Pollution Control 276,262 33,542 242,720 Recycling 766,745 751,528 15,217 Total Operating Expenditures 18,488,505 15,326,646 3,161,859 Non-Operating Expenditures: Operating Grants: Recycling Grant 73,834 66,641 7,193 DER Recycling Grant 132,439 132,439 - Mosquito Control Fire Abatement Grant .10,687 8,769 1,918 Litter Grant 3,288 - 3,288 Litter&Marine Debris Prevention Grant 9,582 9,582 - Debt Service: r- Principal Retirement 1,094,120 1,094,120 - Interest Expenses and Fiscal Charges 753,580 739,434 14,146 Capital Outlay 1,654,880 226,943 1,427,937 Loss on Disposition of Assets 300,000 130,072 169,928 Total Non-Operating Expenditures 4,032,410 2,408,000 1,624,410 Operating Transfers and Reserves: Reserve for Contingencies 200,702 - 200,702 Transfers to Other Funds 4,397,851 4,383,690 14,161 Total Operating Transfers and Reserves 4,598,553 4,383,690 214,863 Total Expenditures $ 27,119,468 $ 22,118,336 $ 5,001,132 - H-13 r MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS SCHEDULE OF EXPENDITURES-BUDGET AND ACTUAL CARD SOUND BRIDGE _1 FOR THE YEAR ENDED SEPTEMBER 30, 1994 Variance Favorable Budget Actual (Unfavorable) Operating Expenditures: Card Sound Road &Toll Bridge $ 404,395 $ 400,506 $ 3,889 County Engineer 132,178 123,461 8,717 II Total Operating Expenditures 536,573 523,967 12,606 Non-Operating Expenditures: Debt Service: Principal Retirement 4,585,000 4,585,000 — Interest Expenses and Fiscal Charges 234,715 123,637 111,078 Capital Outlay 3,431,126 3,376,025 55,101 Loss on Disposition of Assets 25,704 25,432 272 Total Non-Operating Expenditures 8,276,545 8,110,094 166,451 Operating Transfers and Reserves: Reserve for Contingencies 2,187 — 2,187 Transfers to Other Funds 4,315,973 3,587,674 728,299 Total Operating Transfers and Reserves 4,318,160 3,587,674 730,486 Extraordinary Loss on Bond Defeasance 380,021 281,760 98,261 Total Expenditures $ 13,511,299 $ 12,503,495 .$ 1,007,804 H-14 MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS SCHEDULE OF EXPENDITURES-BUDGET AND ACTUAL MARATHON AIRPORT FOR THE YEAR ENDED SEPTEMBER 30,1994 Variance Favorable Budget Actual (Unfavorable) Operating Expenditures: Operation&Maintenance $ 279,471 $ 238,242 $ 41,229 Airport Planning Studies 90,000 25,067 64,933 Total Operating Expenditures 369,471 263,309 106,162 Non-Operating Expenditures: Capital Outlay 8,104,951 6,738,255 1,366,696 Loss on Disposition of Assets 10,000 8,763 1,237 Total Non-Operating Expenditures 8,114,951 6,747,018 1,367,933 Operating Transfers and Reserves: Reserve for Contingencies 26,440 — 26,440 Transfers to Other Funds 46,365 46,365• — Total Operating Transfers and Reserves 72,805 46,365 26,440 Total Expenditures $ 8,557,227 $ 7,056,692 $ 1,500,535 H-15 IS 1I MONROE COUNTY,FLORIDA-BOARD OF COUNTY COMMISSIONERS SCHEDULE OF EXPENDITURES-BUDGET AND ACTUAL KEY WEST AIRPORT FOR THE YEAR ENDED SEPTEMBER 30,1994 Variance Favorable Budget Actual (Unfavorable) Operating Expenditures: Operation&Maintenance $ 995,039 $ 982,620 $ 12,419 Airport Planning Studies 90,000 61,449 28,551 Total Operating Expenditures 1,085,039 1,044,069 40,970 Non-Operating Expenditures: Capital Outlay 4,069,570 215,872 3,853,698 Loss on Disposition of Assets 9,000 6,178 2,822 Total Non-Operating Expenditures 4,078,570 222,050 3,856,520 Operating Transfers and Reserves: Reserve for Contingencies 38,528 — 38,528 Transfers to Other Funds 67,265 67,265 — Total Operating Transfers and Reserves 105,793 67,265 38,528 Total Expenditures $ - 5,269,402 $ 1,333,384 $ 3,936,018 H-16 MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS COMBINING BALANCE SHEET ALL INTERNAL SERVICE FUNDS SEPTEMBER 30,1994 Worker's Group Risk Compensation Insurance Management Fund Fund Fund ASSETS Current Assets: Cash and Cash Equivalents $ 911,918 $ 633,608 $ 389,739 _ Investments at Cost or Amortized Cost 621,742 621,743 1,036,237 Accounts Receivable 34,507 288,711 60 Inventory - - - Due from Other Funds - - 2,159 Due from Other Governmental Units - 4,771 - Interest Receivable 8,184 8,184 13,640 Total Current Assets 1,576,351 . 1,557,017 1,441,835 Property, Plant and Equipment (Net,Where Applicable, of Accumulated Depreciation) 7,341 1,455 17,353 Total Assets $ 1,583,692 $ 1,558,472 $ 1,459,188 LIABILITIES AND FUND EQUITY Current Liabilities: Accounts Payable $ 35,558 $ - $ 11,389 Accrued Wages and Benefits Payable 5,071 5,753 4,246 Accrued Compensated Absences 990 438 - Claims&Judgments Payable 250,000 1,446,977 1,209,980 Due to Other Funds 90 824 143 • Other Current Liabilities - 1,697 - Total Current Liabilities 291,709 1,455,689 1,225,758 Long-Term Liabilities: Accrued Compensated Absences 13,164 14,090 5,837 Total Liabilities 304,873 1,469,779 1,231,595 Fund Equity: Contributed Capital 621 - - Retained Earnings, Unreserved 1,278,198 88,693 227,593 Total Fund Equity 1,278,819 88,693 227,593 l_ Total Liabilities and Fund Equity $ 1,583,692 $ 1,558,472 $ 1,459,188 H-17 r- Fleet Management Fund Total $ 83,374 $ 2,018,639 — 2,279,722 — 323,278 18,102 18,102 77,778 79,937 1,822 6,593 j — 30,008 181,076 4,756,279 2,156,901 2,183,050 $ 2,337,977 $ 6,939,329 $ 17,712 $ 64,659 25,451 40,521 37,143 38,571 — 2,906,957 103,873 104,930 — 1,697 184,179 3,157,335 33,091 184,179 3,190,426 2,070,952 2,071,573 82,846 1,677,330 2,153,798 3,748,903 $ 2,337,977 $ 6,939,329 H-18 i MONROE COUNTY,FLORIDA-BOARD OF COUNTY COMMISSIONERS COMBINING STATEMENT OF REVENUES, EXPENSES AND CHANGES IN FUND EQUITY ALL INTERNAL SERVICE FUNDS FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1994 Worker's Group Risk Compensation Insurance Management Fund Fund Fund Operating Revenues: Charges for Services $ 960,522 $ 4,786,402 $ 1,236,728 Miscellaneous 155,711 424,303 7,733 Total Operating Revenues 1,116,233 5,210,705 1,244,461 Operating Expenses: Personal Services 145,589 115,616 110,761 _ Operations 531,363 1,197,206 1,022,580 Depreciation 2,674 453 6,197 Asserted and Paid Claims 392,370 5,020,281 90,906 Total Operating Expenses 1,071,996 6,333,556 1,230,444 Operating Income (Loss) 44,237 (1,122,851) 14,017 Non-Operating Revenues: Interest 43,660 30,007 49,416 Income (Loss) Before Operating Transfers 87,897 (1,092,844) 63,433 Operating Transfers: Transfers from Other Funds — — — Transfers to Other Funds (6,300) (4,900) (4,900) Total Operating Transfers (6,300) (4,900) (4,900) Net Income (Loss) 81,597 (1,097,744) 58,533 Fund Equity-October 1, 1993 1,199,260 1,189,283 171,090 Prior Period Adjustment (2,659) (2,846) (2,030) Contributed Capital 621 — — Fund Equity-September 30, 1994 $ 1,278,819 $ 88,693 $ 227,593 H-19 Fleet Management Fund Total 1,347,714 $ 8,331,366 _ 32,702 620,449 1,380,416 8,951,815 770,070 1,142,036 394,195 3,145,344 1 j 199,778 209,102 — 5,503,557 1,364,043 10,000,039 16,373 (1,048,224) 144 123,227 16,517 (924,997) 91,905 91,905 (25,576) (41,676) 66,329 50,229 82,846 (874,768) — 2,559,633 (7,535) 2,070,952 2,071,573 $ 2,153,798 $ 3,748,903 H-20 MONROE COUNTY,FLORIDA-BOARD OF COUNTY COMMISSIONERS COMBINING STATEMENT OF CASH FLOWS ALL INTERNAL SERVICE FUNDS FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1994 INCREASE(DECREASE)IN CASH AND CASH EQUIVALENTS Worker's Group Risk Compensation Insurance Management Fund Fund Fund Cash flows from operating activities: Cash received for services $ 939,390 $ 5,036,198 $ 1,235,173 Cash payments to suppliers for goods and services (926,371) (6,174,479) (1,307,437) Cash payments to employees for services (143,214) (112,855) (114,681) Other operating revenue 155,711 424,303 7,733 Net cash provided(used) by operating activities 25,516 (826,833) (179,212) Cash flows from noncapital financing activities: Operating transfers from other funds — — — Operating transfers to other funds (6,300) (4,900) (4,900) Net cash provided (used) by noncapital financing activities (6,300) (4,900) (4,900) Cash flows from capital and related financing activities: Acquistion of fixed assets (714) — (2,411) Cash flows from investing activities: - Purchase of investment securities (1,560,035) (1,560,035) (2,600,096) Proceeds from sale and maturities of investment securities 1,534,502 1,534,502 2,557,543 Interest on investments 42,919 29,266 48,180 Net cash provided by investing activities 17,386 3,733 5,627 Net increase(decrease) in cash and cash equivalents 35,888 (828,000) (180,896) Cash and cash equivalents at beginning of year 876,030 1,461,608 570,635 Cash and cash equivalents at end of year $ 911,918 $ 633,608 $ 389,739 H-21 r —`' Fleet Management j Fund Total $ 1,268,114 $ 8,478,875 (271,553) (8,679,840) (707,476) (1,078,226) 32,702 620,449 321,787 (658,742) 91,905 91,905 (25,576) (41,676) 66,329 50,229 (304,886) (308,011) (5,720,166) 5,626,547 144 120,509 144 26,890 83,374 (889,634) 2,908,273 $ 83,374 $ 2,018,639 H-22 (Continued) MONROE COUNTY,FLORIDA-BOARD OF COUNTY COMMISSIONERS COMBINING STATEMENT OF CASH FLOWS ALL INTERNAL SERVICE FUNDS-CONTINUED FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1994 RECONCILIATION OF OPERATING INCOME TO NET CASH PROVIDED(USED)BY OPERATING ACTIVITIES Worker's Group Risk Compensation Insurance Management Fund Fund Fund Operating income (loss) $ 44,237 $ (1,122,851) $ 14,017 Adjustments to reconcile operating income to net cash provided (used) by operating activities: Depreciation 2,674 453 6,197 Change in assets and liabilities: Decrease/(Increase)in: Accounts receivable (30,767) (107,212) 478 Inventory — — — Due from other funds 9,635 345,600 (2,033) Due from other governmental units — • 11,408 — (Decrease)/Increase in: Accounts payable 4,072 (78,591) (51,878) Accrued wages 1,385 2,323 292 Compensated absences 990 438 (4,212) Asserted and paid claims — 195,500 (138,345) Due to other funds (6,710) (68,896) (3,728) Other current liabilities — (5,005) — Total adjustments (18,721) 296,018 (193,229) Net cash provided(used) by operating activities $ 25,516 $ (826,833) $ (179,212) SUPPLEMENTAL SCHEDULE OF NON-CASH FINANCING CAPITAL AND INVESTING ACTIVITIES Contributed fixed assets $ 621 $ — $ — Contributed inventory $ — $ — $ — H-23 If Fleet Management Fund Total $ 16,373 $ (1,048,224) 199,778 209,102 — (137,501) 1,057 1,057 (77,778) 275,424 (1,822) 9,586 17,712 (108,685) 25,451 29,451 37,143 34,359 j — 57,155 103,873 24,539 — (5,005) 305,414 389,482 $ 321,787 $ (658,742) 2,051,793 2,052,414 $ 19,159 $ 19,159 H-24 MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS SCHEDULE OF EXPENDITURES-BUDGET AND ACTUAL WORKER'S COMPENSATION FUND FOR THE YEAR ENDED SEPTEMBER 30,1994 Variance Favorable Budget Actual (Unfavorable) Operating Expenditures: Administrative $ 131,840 $ 123,501 $ 8,339 Operations and Claims 1,273,997 902,800 371,197 Safety&Loss Control 44,153 43,021 1,132 Total Operating Expenditures 1,449,990 1,069,322 380,668 Non-Operating Expenditures: Capital Outlay 925 714 211 Operating Transfers and Reserves: Reserve for Contingencies 692,790 — 692,790 Transfers to Other Funds 6,300 6,300 — Total Operating Reserves .699,090 6,300 692,790 Total Expenditures $ 2,150,005 $ 1,076,336 $ 1,073,669 • H-25 MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS SCHEDULE OF EXPENDITURES-BUDGET AND ACTUAL GROUP INSURANCE FUND FOR THE YEAR ENDED SEPTEMBER 30,1994 Variance Favorable Budget Actual (Unfavorable) Operating Expenditures: Administration $ 134,947 $ 131,636 $ 3,311 Group Insurance Claims 6,301,874 6,201,466 100,408 Total Operating Expenditures 6,436,821 6,333,102 103,719 Operating Transfers and Reserves: Reserve for Contingencies 1,250,000 — 1,250,000 Transfers to Other Funds 4,900 4,900 — Total Operating Reserves • 1,254,900 4,900 1,250,000 Total Expenditures $ 7,691,721 $ 6,338,002 $ 1,353,719 II H-26 MONROE COUNTY,FLORIDA-BOARD OF COUNTY COMMISSIONERS SCHEDULE OF EXPENDITURES=BUDGET AND ACTUAL RISK MANAGEMENT FUND FOR THE YEAR ENDED SEPTEMBER 30, 1994 Variance Favorable Budget Actual _ (Unfavorable) Operating Expenditures: Administration $ 137,288 $ 121,711 $ 15,577 Risk Management Claims 1,418,448 1,063,137 355,311 Safety and Loss Control 44,156 39,399 4,757 Total Operating Expenditures 1,599,892 1,224,247 375,645 Non-Operating Expenditures: -- Capital Outlay 4,025 2,411 1,614 Operating Transfers and Reserves: Reserve for Contingencies 1,355,335 — 1,355,335 Transfers to Other Funds 4,900 4,900 — Total Operating Reserves 1,360,235 4,900 1,355,335 Total Expenditures $ 2,964,152 $ 1,231,558 $ 1,732,594 H-27 • I�1 I _ MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS SCHEDULE OF EXPENDITURES-BUDGET AND ACTUAL FLEET MANAGEMEN T FUND FOR THE YEAR ENDED SEPTEMBER 30, 1994 if Variance Favorable Budget Actual (Unfavorable) Operating Expenditures: Public Works Garage $ 851,374 $ 887,915 (36,541) Operations 276,635 276,350 285 Total Operating Expenditures 1,128,009 1,164,265 (36,256) Non-Operating Expenditures: Capital Outlay 305,860 304,886 974 Operating Transfers and Reserves: Transfers to Other Funds 25,576 25,576 — Total Expenditures $ 1,459,445 $ 1,494,727 $ (35,282) it H-28 MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS COMBINING BALANCE SHEET ALL FIDUCIARY FUNDS SEPTEMBER 30,1994 EXPENDABLE TRUST FUNDS Law Drug Shared County Enforcement Abuse &State Health Trust Trust Care Program ASSETS Cash and Cash Equivalents $ 29,947 $ 26,844 $ — Investments at Cost or Amortized Cost — — — Due from Other Governmental Units 165,191 439 — Total Assets $ 195,138 $ 27,283 $ — LIABILITIES AND FUND BALANCES Liabilities: Accounts Payable $ 18,741 $ — $ — Due to Others — — — Total Liabilities 18,741 — — Fund Balance: Reserved for Trust Fund Purposes 176,397 27,283 — Total Fund Balance 176,397 27,283 — Total Liabilities and Fund Balance $ 195,138 $ 27,283 $ — r_ I -1 AGENCY FUNDS Court Deferred Facility Compensation Fees Plans Total $ 233,028 $ — $ 289,819 — 796,147 796,147 3,659 — 169,289 $ 236,687 $ 796,147 $ 1,255,255 18,741 796,147 796,147 796,147 814,888 236,687 — 440,367 236,687 — 440,367 $ 236,687 $ 796,147 $ 1,255,255 1-2 MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS COMBINING STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES ALL EXPENDABLE TRUST FUNDS FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1994 Law Drug Shared County Enforcement Abuse &State Health Trust Trust Care Program Revenues: Charges for Services — Fines&Forfeitures 240,983 6,394 — Interest 1,655 724 80 Total Revenues 242,638 7,118 80 Expenditures: Current: General Government — — — Public Safety 157,391 — — Total Expenditures 157,391 — — Excess of Revenues Over/ (Under)Expenditures 85,247 7,118 80 Fund Balance, October 1, 1993 91,150 20,165 4,536 Residual Equity Transfer — — (4,616) 4 ty Fund Balance, September 30, 1994 $ 176,397 $ 27,283 $ — 1-3 Court Facility Fees Total $ 40,237 $ 40,237 — 247,377 8,422 10,881 48,659 298,495 26,318 26,318 157,391 26,318 183,709 22,341 114,786 214,346 330,197 — (4,616) $ 236,687 $ 440,367 1-4 MONROE COUNTY,FLORIDA-BOARD OF COUNTY COMMISSIONERS COMBINING STATEMENT OF CHANGES IN ASSETS AND LIABILITIES ' ALL AGENCY FUNDS FOR FISCAL YEAR ENDED SEPTEMBER 30, 1994 Balance Balance October 1, September 30, 1993 Additions Deductions 1994 DEFERRED COMPENSATION PLANS: ASSETS Investments at Cost or Amortized Cost $ 655,553 $ 163,873 $ 23,279 $ 796,147 LIABILITIES Due to Others $ 655,553 $ 163,873 $ 23,279 $ 796,147 1-5 I MONROE COUNTY,FLORIDA-BOARD OF COUNTY COMMISSIONERS STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE-BUDGET AND ACTUAL LAW ENFORCEMENT TRUST EXPENDABLE TRUST i FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1994 Variance Favorable Budget Actual (Unfavorable) Revenues: Fines and Forfeitures $ 229,241 $ 240,983 $ 11,742 Interest 1,500 1,655 155 Total Revenues 230,741 242,638 11,897 Expenditures: Current: Public Safety 321,816 157,391 164,425 Excess of Revenues Over/ (Under) Expenditures (91,075) 85,247 : - 176,322 Fund Balance,October 1, 1993 91,150 91,150 — Fund Balance,September 30, 1994 $ 75 $ 176,397 $ 176,322 1-6 MONROE COUNTY,FLORIDA-BOARD OF COUNTY COMMISSIONERS STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE-BUDGET AND ACTUAL DRUG ABUSE TRUST EXPENDABLE TRUST FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1994 Variance Favorable Budget Actual (Unfavorable) Revenues: Fines and Forfeitures $ 3,000 $ 6,394 $ 3,394 Interest 500 724 224 Total Revenues 3,500 7,118 3,618 Expenditures: Current: Human Services 20,000 — 20,000 Excess of Revenues Over/ . (Under) Expenditures (16,500) 7,118 23,618 Other Financing Sources/(Uses): Reserve for Contingencies (2,573) — 2,573 Excess of Revenues and Other Sources Over/(Under) Expenditures and Other Uses (19,073) 7,118 26,191 Fund Balance,October 1, 1993 20,165 20,165 — Fund Balance,September 30, 1994 $ 1,092 $ 27,283 $ 26,191 • 1-7 MONROE COUNTY,FLORIDA-BOARD OF COUNTY COMMISSIONERS STATEMENT OF REVENUES,EXPENDITURES AND CHANGES IN FUND BALANCE-BUDGET AND ACTUAL 'H SHARED COUNTY AND STATE HEALTH CARE PROGRAM EXPENDABLE TRUST FOR THE FISCAL YEAR ENDED SEPTEMBER 30,1994' Variance Favorable Budget Actual (Unfavorable) Revenues: Interest $ 160 $ . 80 $ (80) Expenditures: Current: Public Safety 4,678 — 4,678 Excess of Revenues Over/ (Under) Expenditures (4,518) 80 4,598 Fund Balance,October 1, 1993 4,536 4,536 — Residual Equity Transfer — (4,616) (4,616) Fund Balance,September 30, 1994 $ 18 $ — $ (18) 1-8 MONROE COUNTY,FLORIDA-BOARD OF COUNTY COMMISSIONERS STATEMENT OF REVENUES,EXPENDITURES AND CHANGES IN FUND BALANCE-BUDGET AND ACTUAL COURT FACILITY FEES EXPENDABLE TRUST FOR THE FISCAL YEAR ENDED SEPTEMBER 30,1994 Variance Favorable Budget Actual (Unfavorable) Revenues: Charges for Services $ 30,000 $ 40,237 $ 10,237 Interest 3,000 8,422 5,422 Total Revenues 33,000 48,659 15,659 Expenditures: Current: General Government: Court Facility 210,000 26,318 183,682 Excess of Revenues Over/ (Under) Expenditures (177,000) 22,341 199,341 Other Financing Sources/(Uses): Reserve for Contingencies (10,000) — 10,000 Excess of Revenues and Other Sources Over/(Under) Expenditures and Other Uses (187,000) 22,341 209,341 Fund Balance,October 1, 1993 214,346 214,346 — I Fund Balance,September 30, 1994 $ 27,346 $ 236,687 $ 209,341 n 1-9 MONROE COUNTY,FLORIDA-BOARD OF COUNTY COMMISSIONERS SCHEDULE OF GENERAL FIXED ASSETS BY SOURCE SEPTEMBER 30, 1994 Total GENERAL FIXED ASSETS: Land $ 14,504,507 Buildings 58,593,301 Equipment 25,997,936 Construction In Progress 3,778,928 Total General Fixed Assets $ 102,874,672 INVESTMENTS IN FIXED ASSETS: General Fund Revenues: County Funding $ 13,944,150 1988 Improvement Revenue Bonds 62,098 Federal Grants and Shared Revenues 893,314 State Grants and Shared Revenues 801,591 Donations 186,467 General Obligation Bonds 2,469,017 Special Revenue Fund Revenues 14,411,311 Donations 2,898,943 Capital Project Fund: Special Revenue Bonds 1,210,451 1988 Improvement Revenue Bonds 2,194,322 1991 Sales Tax Revenue Bonds 31,607,602 Federal Grants and Shared Revenues 1,152,746 State Grants and Shared Revenues 286,495 County Funding 30,744,257 Donations 11,908 Total Investment in General Fixed Assets $ 102,874,672 J-1 r MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS SCHEDULE OF GENERAL FIXED ASSETS BY FUNCTION AND ACTIVITY SEPTEMBER 30, 1994 r Construction Land _ Buildings Equipment in Progress Total ,- General Government: Legislative $ - $ - $ 91,534 $ - $ 91,534 Executive - - 39,458 - 39,458 Financial and Administrative 439,179 3,447,645 2,901,426 - 6,788,250 Legal Counsel - - 71,227 - 71,227 Comprehensive Planning 23,223 28,580 342,321 - 394,124 Judicial - 133,115 1,315,827 - 1,448,942 Other General Government 4,491,358 11,186,242 2,349,357 - 18,026,957 Total General Government 4,953,760 14,795,582 7,111,150 - 26,860,492 Public Safety: Law Enforcement 359,962 1,231,998 - - 1,591,960 Fire Control 340,135 297,412 7,441,821 - 8,079,368 Detention/Correction 4,858,904 36,958,421 2,392,805 - 44,210,130 Protective Inspections - 14,808 83,352 - 98,160 Emergency&Disaster Relief Svcs - 43,486 526,875 - 570,361 Ambulance&Rescue Services - 13,215 1,967,316 - _ 1,980,531 Medical Examiner - - 35,125 - 35,125 Other Public Safety - - 9,750 - 9,750 Total Public Safety 5,559,001 38,559,340 12,457,044 - 56,575,385 Physical Environment: Conservation&Resource Mgmt - - 72,677 - 72,677 Other Physical Environment - - 3,511 - 3,511 Total Physical Environment - - 76,188 - 76,188 1 - Transportation: Road and Street Facilities - 21,147 2,721,524 - 2,742,671 Airports 130,700 - - - 130,700 Parking Facilities 799,963 - - - 799,963 Total Transportation 930,663 21,147 2,721,524 - 3,673,334 Economic Environment: Industry Development 369,000 - - - 369,000 Veteran's Services - 20,578 - 20,578 Other Economic Development - - 154,474 - 154,474 Total Economic Environment 369,000 - 175,052 - 544,052 r 1 J-2 (Continued) MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS SCHEDULE OF GENERAL FIXED ASSETS BY FUNCTION AND ACTIVITY-CONTINUED SEPTEMBER 30, 1994 Construction Land Buildings Equipment in Progress Total Human Services: Hospitals — 34,510 163,152 — 197,662 Health 10,500 390,285 1,296,604 — 1,697,389 Welfare 8,500 448,338 725,035 — 1,181,873 Total Human Services 19,000 873,133 2,184,791 — 3,076,924 Culture and Recreation: -- Libraries 121,947 3,281,841 269,784 — 3,673,572 Parks and Recreation 2,542,836 1,055,994 136,630 — 3,735,460 7 Other Culture and Recreation 8,300, 6,264 865,773 — 880,337 Total Culture and Recreation 2,673,083 4,344,099 1,272,187 — 8,289,369 Construction in Progress — — — 3,778,928 3,778,928 Total $ 14,504,507 $ 58,593,301 $ 25,997,936 $ 3,778,928 $ 102,874,672 J-3 MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS SCHEDULE OF CHANGES IN GENERAL FIXED ASSETS BY FUNCTION AND ACTIVITY FOR THE FISCAL YEAR ENDED SEPTEMBER 30,1994 October 1, Transfers September 30, 1993 Additions Deductions In Out 1994 General Government: Legislative $ 89,343 $ 4,586 $ 2,395 $ - $ - $ 91,534 Executive 41,989 7,386 637 - 9,280 39,458 Financial &Administration 6,601,684 262,394 96,649 27,221 6,400 6,788,250 Legal Counsel 60,905 9,185 505 1,642 - 71,227 Comprehensive Planning 485,321 20,067 109,710 4,443 5,997 394,124 Judicial 1,391,029 118,335 59,193 1,545 2,774 1,448,942 Other General Government 13,302,251 5,440,154 717,046 4,102 2,504 18,026,957 Total General Government 21,972,522 5,862,107 986,135 38,953 26,955 26,860,492 r- Public Safety: Law Enforcement 1,591,960 - - - - 1,591,960 Fire Control 6,750,128 642,603 186,489 3,116,246 2,243,120 8,079,368 Detention/Correction 12,101,589 32,108,541 - - - 44,210,130 Protective Inspections 182,389 14,019 98,248 - - 98,160 Emergency&Disaster Relief Svcs 616,653 63,360 106,438 2,580 5,794 570,361 Ambulance&Rescue Services 2,768,174 172,612 81,844 6,879 885,290 1,980,531 Medical Examiner 32,995 2,130 - - - 35,125 Other Public Safety 9,750 - - - - 9,750 Total Public Safety 24,053,638 33,003,265 473,019 3,125,705 3,134,204 56,575,385 Physical Environment: Conservation&Resource Mgmt 53,197 19,480 - - - 72,677 Other Physical Environment 7,511 - - - 4,000 3,511 Total Physical Environment 60,708 19,480 - - 4,000 76,188 Transportation: Road and Street Facilities 2,634,926 258,282 117,250 479 33,766 2,742,671 Airports 130,700 - - - - 130,700 Parking Facilities 799,963 - - - - 799,963 Total Transportation: 3,565,589 258,282 - 117,250 479 33,766 3,673,334 r Economic Environment: Industry Development 369,000 - - - - • 369,000 Veteran's Services 54,397 5,474 38,638 1,495 2,150 20,578 Other Economic Development 147,075 7,399 - - - 154,474 Total Economic Environment 570,472 12,873 38,638 1,495 2,150 544,052 r J-4 (Continued) 1 MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS SCHEDULE OF CHANGES IN GENERAL FIXED ASSETS BY FUNCTION AND ACTIVITY-CONTINUED FOR THE FISCAL YEAR ENDED SEPTEMBER 30,1994 October 1, Transfers September 30, 1993 Additions Deductions In Out 1994 Human Services: • Hospitals 197,662 — — — — 197,662 — Health 1,324,010 460,852 85,712 774 2,535 1,697,389 Welfare 922,145 337,327 76,190 14,283 15,692 1,181,873 Total Human Services 2,443,817 798,179 161,902 15,057 18,227 3,076,924 Culture and recreation: Libraries 3,372,875 321,514 21,438 621 — 3,673,572 — Parks and Recreation 3,132,301 684,330 118,163 36,992 — 3,735,460 Other Culture and Recreation 879,471 866 — — — 880,337 Total Culture and Recreation 7,384,647 1,006,710 139,601 37,613 — 8,289,369 Construction in Progress 35,092,778 4,911,929 36,225,779 — — 3,778,928 Total $ 95,144,171 $ 45,872,825 $ 38,142,324 $ 3,219,302 $ 3,219,302 $ 102,874,672 • i I J-5 MONROE COUNTY,FLORIDA-BOARD OF COUNTY COMMISSIONERS SCHEDULE OF CHANGES IN GENERAL LONG-TERM DEBT FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1994 Balance Balance October 1, September 30, 1993 Additions Retirements 1994 General Long-Term Debt Payable: Revenue Bonds Payable: Sales Tax Revenue Bonds,Series 1991 $ 38,740,000 $ — $ 2,665,000 $ 36,075,000 Refund Improvement Revenue Bonds, Series 1993(83) 1,080,000 — 165,000 915,000 Refund Improvement Revenue Bonds, Series 1993 (88) 7,230,000 — 170,000 7,060,000 Total Revenue Bonds Payable 47,050,000 — 3,000,000 44,050,000 Installment Loans 175,226 1,543 70,227 106,542 Capital Lease Obligations 12,958 — 9,574 3,384 Accrued Compensated Absences 1,070,524 262,705 — 1,333,229 Total General Long-Term Debt Payable $ 48,308,708 $ 264,248 $ 3,079,801 $ 45,493,155 • • • J-6 KEMP F.4 GREEN, P.A. Certified Public Accountants 1438 KENNEDY DRIVE P. O. BOX 1529 1 KEY WEST, FLORIDA 33041-1529 MEMBER OF AMERICAN INSTITUTE I WM. O. KEMP, C.P.A. (305) 294-2581 AND FLORIDA INSTITUTE OF Li MARVA E. GREEN, C.P.A. FAX # (305) 294-4778 CERTIFIED PUBLIC ACCOUNTANTS INDEPENDENT AUDITORS' REPORT ON THE INTERNAL CONTROL STRUCTURE AND MANAGEMENT COMMENTS BASED ON AN AUDIT OF THE GENERAL PURPOSE FINANCIAL STATEMENTS Clerk Ex Officio Board of County Commissioners Monroe County, Florida We have audited the general purpose financial statements of the Board of County Commissioners of Monroe County, Florida (the "Board") for the year ended September 30, 1994, and have issued our report thereon dated March 8, 1995. We conducted our audit in accordance with generally accepted auditing standards, Government Auditing Standards, issued by the Comptroller General of the United States, and the provisions of Office of Management and Budget Circular A-128, "Audits of State and Local Governments." Those standards and OMB Circular A-128 require that we plan and perform the audit to obtain reasonable assurance about whether the general purpose financial statements are free of material misstatement. In planning and performing our audit of the general purpose financial statements of the Board for the year ended September 30, 1994, we considered its internal control structure in order to determine our auditing procedures for the purpose of expressing our opinion on the general purpose financial statements and not to provide assurance on the internal control structure. The management of the Board is responsible for establishing and maintaining an internal control structure. In fulfilling this responsibility, estimates and judgements by management are required to assess the expected benefits and related costs of internal control structure policies and procedures. The objectives of an internal control structure are to provide management with reasonable, but not absolute, assurance that assets are safeguarded against loss from unauthorized use or disposition, and that transactions are executed in accordance with management's authorization and recorded properly to permit the preparation of general purpose financial statements in accordance with generally accepted accounting principles. Because of inherent limitations in any internal control structure, errors or irregularities may nevertheless occur and not be detected. Also, projection of any evaluation of the structure to future periods is subject to the risk that procedures may become inadequate because of changes in conditions or that the effectiveness of the design and operation of policies and procedures may deteriorate. For the purpose of this report, we have classified the significant internal control policies and procedures in the following categories: - Revenues/Cash Receipts - Expenditures/Cash Disbursements - External Financial Reporting - Payroll/Personnel - Controls used in Administering Compliance with Laws and Regulations - General and Specific K-1 For all of the control categories listed previously, we obtained an understanding of the design of relevant policies and procedures and whether they have been placed in operation, and we assessed control risk. Our consideration of the internal control structure would not necessarily disclose all matters in the internal control structure that might be material weaknesses under standards established by the American Institute of Certified Public Accountants. A material weakness is a reportable condition in which the design or operation of one or more of the specific internal control structure elements does not reduce to a relatively low level the risk that errors and , irregularities in amounts that would be material in relation to the general purpose financial statements being audited may occur and not be detected within a timely period by employees in the normal course of performing their assigned functions. We noted no matters involving the internal control structure and its defined above. operations that we consider to be material weaknesses as de f MANAGEMENT COMMENTS Reported in Prior Year's Report on Internal Control Structure and Management Comments, Not Implemented as of September 30. 1994 During the course of our audit of the financial statements of the Board of County Commissioners, we noticed appropriate action had been taken upon recommendations and suggested accounting procedures as outlined in the Management Comments section of the Report on Internal Control Structure and Management Comments for the year ended September 30, 1993, except for the following: Grants Observation: Grants appear to be under the direction of the recipient department and monitored to some degree by the grants management department. We have noted wide variation in the quality of management, compliance procedures, reporting procedures and cash flow management. Further, there seems to be some confusion as to the areas of responsibility between the recipient department and grants management department. Recommendation: Grants management should be centralized to the extent practicable to insure consistency with County policies, contract requirements and financial reporting requirements. In addition, it should also provide review procedures relative to the preparation of reports, budget set up and contract compliance independent of the recipient department. A point of contact should be designated to respond to requests for information. Budgetary Compliance Observation: In the previous year, excess reserve funds were incorrectly designated as reserves for certain expenditures instead of being appropriated for expenditures within a cost center. It appears an attempt was made to correct this finding by including contingency reserves within an appropriation cost center. This permits management to budget reserves and reappropriate them without Board approval . K-2 Recommendation: Reserves should be adopted and maintained in accordance with legal requirements and within the limits provided by Florida Statute. Cash Management Procedures Observation: We noted numerous instances wherein a deposit took four to 371 business days to reach the bank. The departments involved were Animal Control , Card Sound Bridge, Key Largo Ambulance District, Key West Airport, Office of Management and Budget, Group Insurance, and Upper Keys Trauma District. In many instances, checks made payable to the County are sent to department heads. The department heads are then responsible for depositing the checks or forwarding the checks to the finance department for deposit. This does not always happen on a timely basis, thereby exposing the County to the loss or misappropriation of these funds and denying the County the use of these funds. The majority of the exceptions were caused by staff's intent to research the receipt to assure the County was entitled to the funds or to research the proper code for accounting purposes. In all instances, the exceptions were a failure to comply with County policy requiring daily deposits. Several group insurance and animal control checks became stale dated and required considerable effort to obtain replacement checks. Recommendation: Only departments authorized by the Clerk to directly deposit County funds should collect funds. In the event an unauthorized department receives funds, it should be immediately forwarded to the Clerk's Finance Department for deposit with any pertinent information. Card Sound Bridge Revenue Observation: The Revenue/Receipt reports do not provide a readily apparent audit trail between revenue, treadle counts, tokens received and cash deposited. Recommendation: The report should be modified to provide a clear record of activity, revenue received and cash deposited. Supporting documentation should be organized to match the reports as prepared. An internal audit was conducted and a preliminary report was issued August, 1994. Subsequent to year end, procedures were developed to improve the audit trail by Card Sound Bridge administration. Grants Observation: A Single Audit finding relative to vendor contracts funded by Federal Grants has recurred for a number of years. It appears that there is no procedure in place for designating the responsibility for resolving single audit findings. Recommendation: A policy should be developed which designates the responsibility for resolution of these findings. K-3 i Current Year Findings Drug Free Workplace Act Observation: Federal requirements are such that the County must adopt a drug free workplace policy covering all its employees if the County is to be eligible for federal grants. It was noted that certain summer employees' personnel files did not contain the normal acknowledgement of this policy. Recommendation: The Drug Free Workplace Act should be acknowledged by all employees as required by County policy and Federal requirements. Accounts Payable Observation: Numerous instances were noted wherein departments submitted invoices as fiscal year 1994 expenditures when the goods or services were received after year end. Some of these items required considerable research as the invoice packet does not document the date of receipt of goods or services. Recommendation: The date of receipt of goods or services should be documented as part of the approval for payment process. Interfund Transfers and Cost Allocations Observation: The general fund is reimbursed by various special revenue and proprietary funds for telephone and computer services, management supervision and other administrative support services. The computation of the reimbursement amount is based on a judgmental estimate, not objective verifiable data. The reimbursement is then recorded as an interfund operating transfer instead of an expense. Recommendation: The amount of the general services to be reimbursed by funds earmarked for specific purposes should be carefully documented. The documentation should include actual cost computations, hours of supervision and other detailed supporting information. Observation: The County's construction manager provided services to three Marathon airport projects. In order to allocate the cost to the projects, the airport finance accountant charged ten months of service to one project and the remaining two months to each of the two smaller projects. Recommendation: Although the costs are appropriate and allowable and the relative amounts do not seem unreasonable, an objective, verifiable method of cost allocation should be used to distribute costs. Construction Projects Observation: Various errors were noted in the accumulation of accounting information relative to construction projects. Capital projects were budgeted using object codes which identified them as noncapital items, infrastructure projects were budgeted as buildings, and complex projects were budgeted as "buildings" when the construction contract clearly contemplated more than the construction of:a building. The lack of expenditure detail caused considerable K-4 difficulties in preparing the necessary fixed asset financial records and j determining the portion of project costs eligible for grant reimbursement. Significant amounts of movable equipment subject to control procedures prescribed by the Auditor General were not timely identified because the cost of the equipment was not charged to the appropriate account code. It should be noted that the errors were detected by routine equipment tagging procedures. Recommendation: The budgeting process initiates the use of account codes which accumulates accounting information. This process should consider the content of any construction contract, the information necessary for compliance with the Rules of the Auditor General and the information necessary to prepare the appropriate fixed assets records. Budgetary Compliance Observation: The Fleet Management and County Attorney cost centers exceeded the appropriated budget. The County Attorney's overage was the result of an invoice which was not submitted for processing on a timely basis. Recommendation: County code establishes that the cost center is the legal level of control for budgetary purposes. Appropriate administrative action should be taken to emphasize the importance of compliance with legal requirements. Compliance procedures should include routine reviews of operating to budget reports available from the Clerk's Finance department and the prompt submission of invoices for payment. Observation: Certain airport project budgets which cross several fiscal years did not agree to the project budget determined by the grantor. It appears there is no monitoring of compliance with the grantor project budget because of confusion between grants management, airport management, and the Office of Management and Budget as to whose responsibility it is to ensure compliance. Recommendation: Project budgets should be updated annually to reflect actual results to date. Responsibility for this procedure should be assigned to the appropriate department. OTHER REQUIRED DISCLOSURES We have reviewed the annual report filed with the Department of Banking and Finance for Monroe County, Florida pursuant to Section 218.32, Florida Statutes. This report is in agreement with the annual audit report which incorporates the financial statements of the Board of County Commissioners of Monroe County, Florida. Marva Green was the Auditor in Charge for the audit of the Board of County Commissioners of Monroe County, Florida. We attest that the Auditor in Charge met the educational requirements pursuant to Chapter 11.45, Florida Statutes. The Board was not in a state of financial emergency as described in Florida Statutes, Section 218.503(1) . K-5 This report is intended for the information of the Board of County Commissioners, management and others within the County, and officials of applicable federal and state agencies. This restriction is not intended to limit the distribution of this report, which is a matter of public record. k/LaA.^.4..0 Kemp & Green, P.A. Certified Public Accountants March 8, 1995 • • • • K-6 KEMP Z4 GREEN, P.A. Certified Public Accountants 1438 KENNEDY DRIVE P. O. BOX 1529 KEY WEST, FLORIDA 33441-1529 MEMBER OF AMERICAN INSTITUTE WM. O. KEMP, C.P.A. (305) 294-2581 AND FLORIDA INSTITUTE OF MARVA E. GREEN, C.P.A. FAX # (305) 294-4778 CERTIFIED PUBLIC ACCOUNTANTS INDEPENDENT AUDITORS' REPORT ON COMPLIANCE BASED ON THE AUDIT OF THE GENERAL PURPOSE FINANCIAL STATEMENTS Clerk Ex Officio Board of County Commissioners R ' Monroe County, Florida We have audited the financial statements of the Board of County Commissioners of Monroe County, Florida ("The Board") as of and for the year ended September 30, 1994, and have issued our report thereon dated March 8, 1995. We conducted our audit in accordance with generally accepted auditing standards, Government Auditing Standards, issued by the Comptroller General of the United States, and the provisions of Office of Management and Budget Circular A-128, "Audits of State and Local Governments." Those standards and OMB Circular A-128 require that we plan and perform the audit to obtain reasonable assurance about whether the financial statements are free of material misstatement. Compliance with laws, regulations, contracts, and grants applicable to the Board is the responsibility of the Board's management. As part of obtaining reasonable assurance about whether the financial statements are free of material misstatement, we performed tests of the Board's compliance with certain provisions of laws, regulations, contracts, and grants. However, the objective of our audit of the financial statements was not to provide an opinion on overall , compliance with such provisions. Accordingly, we do not express such an opinion. The results of our tests indicate that, with respect to the items tested, the 1 - Board complied, in all material respects, with the provisions referred to in the ; preceding paragraph. With respect to items not tested, nothing came to our attention that caused us to believe that the Board had not complied, in all material respects, with those provisions. We noted certain immaterial instances of noncompliance that we have reported to the management of the Board in a separate letter dated March 8, 1995. This report is intended for the information of the Board of County Commissioners, management and others within the County, and officials of applicable federal and state agencies. This restriction is not intended to limit the distribution of this report, which is a matter of public record. Kemp & Green, P.A. Certified Public Accountants March 8, 1995 K-7 KEMP F4 GREEN, P.A. Certified Public Accountants 1438 KENNEDY DRIVE P. O. BOX 1529 KEY WEST, FLORIDA 33041-1529 MEMBER OF AMERICAN INSTITUTE WM. O. KEMP, C.P.A. (305) 294-2581 AND FLORIDA INSTITUTE OF MARVA E. GREEN, C.P.A. FAX # (305) 294-4778 CERTIFIED PUBLIC ACCOUNTANTS INDEPENDENT AUDITORS' REPORT ON SUPPLEMENTAL SCHEDULES OF FEDERAL AND STATE FINANCIAL ASSISTANCE AND SCHEDULE OF HRS MATCHING REQUIREMENTS Clerk Ex Officio Board of County Commissioners Monroe County, Florida We have audited the financial statements of the Board of County Commissioners of Monroe County, Florida (the "Board") for the year ended September 30, 1994, and have issued our report thereon dated March 8, 1995. These financial statements are the responsibility of the Board's management. Our responsibility is to express an opinion on these financial statements based on our audit. We conducted our audit in accordance with generally accepted auditing standards, Government Auditing Standards, issued by the Comptroller General of the United States, and the provisions of Office of Management and Budget Circular A-128, "Audits of State and Local Governments." Those standards and OMB Circular A-128 require that we plan and perform the audit to obtain reasonable assurance about whether the financial statements are free of material misstatement. An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements. An audit also includes assessing the accounting principles used and significant estimates made by management, as well as evaluating the overall financial statement presentation. We believe that our audit provides a reasonable basis for our opinion. Our audit was conducted for the purpose of forming an opinion on the financial statements of the Board taken as a whole. The accompanying Schedules of Federal and State Financial Assistance and Schedule of HRS Matching Requirements are presented for purposes of additional analysis and are not a required part of the financial statements. Such supplemental schedules have been subjected to the auditing procedures applied in the audit of the financial statements and, in our opinion, are fairly presented in all material respects in relation to the Li financial statements taken as a whole. Cam, , ()A— Kemp & Green, P.A. Certified Public Accountants March 8, 1995 L-1 MONROE COUNTY,FLORIDA-BOARD OF COUNTY COMMISSIONERS SCHEDULE OF FEDERAL FINANCIAL ASSISTANCE FOR THE YEAR ENDED SEPTEMBER 30,1994 Federal Federal Grantor/Pass-Through Grantor CFDA Grant Balances Program Title Number ID Number October 1,1993 Department of Health and Human Services Passed through State Department of Health and.Rehabilitative Services r and Dade&Monroe Counties Alliance for Aging: Transportation 111-B 1993 13.633 KG351 $ (5,669) ;- Nutrition C-I 1993 13.635 KG351 1,860 , Nutrition C-II 1993, 13.635 KG351 2,111 Homemakers III-D 1993 13.641 KG351 • (894) Information&Referral 111-B 1993 13.633 KG351 (200) Nutrition III-F 13.635 KG451 - Nutrition C-I 1994 13.635 KG451 - Nutrition C-I11994 13.635 KG451 - r Homemakers IIID 1994 13.641 KG451 - Information&Referral III-B 1994 13.633 KG451 - Title IV Disaster 93.668 DR-351 (1,321) USDA 1993 13.635 US351 - USDA 1994 13.635 US451 - Substance Abuse Treatment 93.003 KH383 5,469 Homeless Mentally III 93.003 KH441 4,161 Passed through State Department of Community Affairs: Community Services Block Grant Grace Jones 93.031 93SB-1 N-11-54-01-074 1,535 Total Department 7,052 Department of Housing and Urban Development 1_ Direct Program: Community Development Block Grant 14.219 94DB-19-11-54-01-H05 - -- Housing Authority-HUD Grant 14.174 R89-11G-12-0236 8,000 Housing Authority-HUD Grant 14.174 R90-HG-12-0236 6,788 Total Department 14,788 Department of the Justice Passed through Department of I Community Affairs: Anti-Drug Abuse Pretrial-1993 16.579 93-CJ-79-11-54-01-059 18,377 Anti-Drug Abuse D.A.R.E.- 1993 16.579 92-CJ-79-11-54-01-061 26,012 Anti-Drug Abuse Administration-1993 16.579 93-CJ-79-11-54-01-062 2,537 Anti-Drug Abuse Drug Recovery-1993 16.579 93-CJ-79-11-54-01-060 5,746 Anti-Drug Diversion&Treatment-1994 16.579 94-CJ-1 Z-11-54-01-132 - - CI L-2 r- i Matching Contributions and Cash Miscellaneous Balances Receipts Revenues Expenditures Refunds September 30,1994 $ 46,725 $ 11,237 $ 63,631 $ - $ - 124,847 20,335 143,322 - - 33,266 16,801 47,956 - - 4,317 571 4,943 839 - 6,561 698 6,672 787 - , 5,794 796 7,462 - 872 82,617 51,282 138,782 - 4,883 82,438 44,572 134,836 - 7,826 14,088 1,773 17,625 - 1,764 105,327 18,974 136,356 - 12,055 - 41,521 - 42,842 - - 16,018 - 16,018 - - '- 23,722 - 23,722 - - - - 237,727 - 243,196 H - - 87,957 - 92,118 1,535 - - - - ' I 588,776 167,039 1,109,851 1,626 362,714 179,106 - 134,826 - (44,280) 8,000 - - - - 8,500 - 1,011 - (701) 195,606 - 135,837 - (44,981) 18,377 - - - - 26,012 - - - - 2,029 508 - - - 5,746 - - - - is 38,377 17,384 69,537 - 13,776 The accompanying notes are an integral part of this schedule. L-3 (Continued) II r MONROE COUNTY,FLORIDA-BOARD OF COUNTY COMMISSIONERS SCHEDULE OF FEDERAL FINANCIAL ASSI STANCE-CONTINUED FOR THE YEAR ENDED SEPTEMBER 30,1994 • Federal Federal Grantor/Pass-Through Grantor CFDA Grant Balances Program Title Number ID Number October 1,1993 ,-- Anti-Drug Abuse D.A.R.E City of Key West-1994 16.579 94-CJ-1 Z-11-54-01-131 — Anti-Drug Abuse D.A.R.E.- 1994 16.579 94-CJ-1Z-11-54-01-121 — Anti-Drug Abuse Administration-1994 16.579 94-CJ-1Z-11-54-01-123 — Anti-Drug Abuse Drug Recovery-1994 16.579 94-CJ-1Z-11-54-01-122 — Total Department 52,672 Department of Labor Passed through National Council on the Aging, Inc.: Senior Community Service Project 1993 17.235 D-4229-3-00-81-55-12 37,432 Senior Community Service Project 1994 17.235 D-4547-4-00-81-55-12 — ;-- Passed through South Florida Employment&Training Consortium: JTPA Intake Title IIA 1992 17.250 2-PY'92-47-00 12,005 JTPA Intake Title IIA 1993 17.250 2A-PY'93-33-00 10,504 JTPA Intake Title IIA 1994 17.250 2A-PY'94-47-01 — JTPA Uasion 1992 17.250 2-PY'92-35-00 - 938 JTPA Liasion 1993 17.250 2-PY'93-34-00 7,679 JTPA Liasion 1994 17.250 2-PY'94-30-00 — JTPA Title IIB 1993 17.250 2B-93-19-01 10,808 JTPA Title IIB 1994 17.250 2B-94-24-00 — JTPA Title IIC 1993 17.250 2C-PY'93-24-00 6,802 JTPA Title IIC 1994 17.250 2C-PY'94-02-00 — Total Department 86,168 Department of Transportation Direct Program: Key West AIP-06 20.106 3-12-0037-06 51,568 Key West AIP-07 20.106 3-12-0037-07 75,959 Key West AIP-08 20.106 3-12-0037-08 17,236 Marathon AIP-08 20.106 3-12-0044-08 20,448 Marathon AIP-09 20.106 3-12-0044-09 385,815 Marathon AIP-10 20.106 3-12-0044-10 — Marathon AIP-11 20.106 3-12-0044-11 30,633 Total Department 581,659 Federal Emergency Management Agency Passed through State Department of Community Affairs: Hurricane Andrew Recovery 83.516 93-EO-1 R-11-54-01-091 1,958 L,4 r- Li ,_i Matching Contributions and Cash Miscellaneous Balances 1 Receipts Revenues Expenditures Refunds September 30,1994 11,761 7,365 29,462 - 10,336 43,106 18,241 72,965 - 11,618 821 2,311 9,246 - 6,114 21,239 7,515 30,060 - 1,306 1 167,468 53,324 211,270 - 43,150 '-J 188,661 25,969 177,198 - - 20,604 8,088 68,723 - 40,031 i-, 12,005 - - - - 37,345 - 38,256 - 11,415 - - 13,254 - 13,254 - - - - 938 ,, , 32,062 - 27,452 - 3,069 i - - 6,812 - 6,812 10,808 - - - - 10,060 - 35,258 - 25,198 24,705 - 25,532 - 7,629 - - 7,619 - 7,619 j y 336,250 34,057 400,104 - 115,965 49,818 21,150 (26) 19,426 - 66,084 44,928 54,200 - 19,147 - 8,804 88,041 - 96,473 15,805 12,333 7,690 - - 1,799,804 1,420,672 3,088,417 - 253,756 1,124,522 141,555 1,415,545 - 149,468 105,765 29,502 295,021 - 190,387 3161 798 1,678,944 4,948,888 19,426 709,231 1,958 - - - - The accompanying notes are an integral part of this schedule. L-5 (Continued) MONROE COUNTY,FLORIDA-BOARD OF COUNTY COMMISSIONERS SCHEDULE OF FEDERAL FINANCIAL ASSISTANCE-CONTINUED FOR THE YEAR ENDED SEPTEMBER 30,1994 Federal Federal Grantor/Pass-Through Grantor CFDA Grant Balances Program Title Number ID Number October 1,1993 March 93 Storm 83.516 94-EO-3T-11-54-01-231 10,415 Radiological Emergency Preparedness 1993 83.505 93-EP-1C-11-54-10-002 (28,489) Radiological Emergency Preparedness 1994 83.505 94-EP-1 C-11-54-10-002 — Total Department (16,116) Department of Commerce Direct Program: Cesspool Identification&Elimination Project 11.419 94-OS-72-11-54-01-015 Economic Strategy Adjustment Plan 11.307 04-59-03950 17,667 Total Department 17,667 U.S.Environmental Protection Agency Direct Program: ADID Program 66.461 CD004958-91-0 11,146 Total Department 11,146 Total Federal Financial Assistance $ 755,036 • t L-6 Li Li Matching I Contributions and Cash Miscellaneous Balances Receipts Revenues Expenditures Refunds September 30,1994 1 13,752 — 3,337 — - - — 28,489 — ',— 112,158 — 87,348 — (24,810) U 127,868 — 90,685 28,489 (24,810) 1i — — 84,818 — 84,818 U 66,990 — 107,333 — 58,010 66,990 — 192,151 — 142,828 U U 11,146 — — — — 1 ? 11,146 — — — — $ 4,655,902 $ 1,933,364 $ 7,088,786 $ 49,541 $ 1,304,097 4 1 4 L J i The accompanying notes are an integral part of this schedule. L-7- 1i MONROE COUNTY,FLORIDA-BOARD OF COUNTY COMMISSIONERS SCHEDULE OF STATE FINANCIAL ASSISTANCE FOR THE YEAR ENDED SEPTEMBER 30,1994 Grant Balances Program Title ID Number October 1,1993 Florida Department of Health and Rehabilitative Services Direct Program: Community Care for Disabled Adults 1994 KG-178• $ = 32,586 Community Care for Disabled Adults 1995 KG-191`Child Support Enforcement 1994 LZ013• Child Support Enforcement 1995 LZ033* — - EMS County Award 1992 M2357 (20,000) EMS County Award 1992 M2359 (2,112) EMS County Award 1992 M2360 (539) EMS County Award 1992 C9144 (254) EMS County Award 1993 C9244 (57,055) EMS County Award 1994 C9344 EMS Matching Grant 1993 M2591 (125,820) EMS Matching Grant 1994 M3313 — Pass through Dade&Monroe Counties Alliance for Aging: Alzheimer's Disease Initiative-1994 KG397 (3,262) Alzheimer's Disease Initiative-1995 KG497 — Community Care for Elderly 1994 KG351 E (12,923) Community Care for Elderly 1995 KG451 E — Total Department (189,379) Florida Department of Community Affairs Direct Program: Emergency Management Assistance 93EM-1 D-11-54-10-040 26,120 Emergency Management Assistance 94EM-3W-11-54-10-043 — Emergency Management Base Grant 94-EO-4M-11-54-01-044 — Stipulated Settlement Agreement 92-CA-58-11-54-01-652 61,750 Recreational L.O.S.Standards 94-CT-73-93-3A-M1-002 — Elderly Homeowner Rehabilitation Program 94HA-37-11-54-01-003 — r Total Department 87,870 Florida Department of Natural Resources Direct Program: Derelict Vessel Removal-City of Key West C8036 53,100 • Channel Marking Plan C8200 20,000 Boating Improvement Program-Duck Key#2 C7830 2,347 Derelict Vessel Program 1993 C7986 56,900 Derelict Vessel Removal 091314 C8272 . 2,600 Derelict Vessel Removal 091246 C8270 . 3,000 Derelict Vessel Removal 091184 C8271 580 L-.8 `Includes State Grants and Aids Appropriation Monies . l r- U 1 LJ Matching Li Contributions and Cash Miscellaneous Balances Receipts _ Revenues Expenditures Refunds September 30,1994 r $ 121,820 $ 15,998 $ 105,232 $ - $ - s 6,653 3,357 33,354 - - 23,344 - - - - 31,390 51,390 - - - 1,601 3,203 510 - - - - 539 - � - - 254 - - 1 - - 22,537 - (34,518) 54,434 - - - (54,434) __,' - - - - (125,820) 41,343 - - - (41,343) L1 19,564 - 22,403 423 - 9,591 - 9,895 - 304 421,901 114,843 549,651 - (16) 115,273 55,172 205,840 - 35,395 790,579 222,361 1,003,759 1,472 (197,088) 1, -, 26,120 - - - - - - 28,615 - 28,615 - - 67,587 - 67,587 1 61,750 - - - - 2,160,849 176,472 352,944 - (1,984,377) 30,000 - 62,681 - 32,681 t-' 2,278,719 176,472 511,827 - (1,855,494) 1 1 U 53,100 - - - - 60,000 - 40,000 - - j 2,347 - - - - ,_J 56,900 - - - - 2,600 - - - - 3,000 - - - - ' 580 - - The accompanying notes are an integral part of this schedule. 1I L-9 (Continued) I MONROE COUNTY,FLORIDA-BOARD OF COUNTY COMMISSIONERS SCHEDULE OF STATE FINANCIAL ASSISTANCE-CONTINUED _ FOR THE YEAR ENDED SEPTEMBER 30,1994 Grant Balances Program Title ID Number October 1,1993 Cow Key Channel#16 C8284 2,417 Derelict Vessel Removal 091381 C8353 13,500 Derelict Vessel Removal 091389 C8351 1,867 Derelict Vessel Removal 091340 C8354 4,200 Sombrero Beach/Switlik Park C8368 — Derelict Vessel Removal 091321 C8352 1,000 Tavemier Creek#5 C8349 1,500 Cudjoe Key Channel#16 C8356 2,590 Summerland Key-No Wake Signs — Tavemier Creek#6,7, 8, 14 C8420 — Indian Key Channel Marking C8455 " — Special Waterway Projects Program LE-008 — Derelict Vessel Removal 091442 — Derelict Vessel Removal 091457 B94023 — Derelict Vessel Removal 091447 C8354 — Derelict Veesel Removal 091521 B94030 — `— Alien Vessel Removal — Cooperative Waterway Projects LE-010 — Derelict Vessel Removal Phase II C8173 — — Derelict Vessel Removal C8338 — Total Department 165,601 ,— Florida Department of State Direct Program: State Aid to Libraries 94-ST-23 — Photograph Preservation 11-10 (3,531) Total Department (3,531) Florida Department of Environmental Regulation Direct Program: -- Litter&Marine Debris Grant LM94-44 — , Solid Waste Recycling&Education 1993 RE93-41 74,742 Solid Waste Recycling&Education 1994 RE94-42 — Waste Tire 1993 WT93-41 20,960 -- Waste Tire 1994 WT94-42 — Mosquito ControllWaste Tire MT93-40 6,782 Total Department 102,484 Florida Department of Transporation Direct Program: Long Range Transportation Plan 6596618 15,255 Travel Time Study 6596618 — Card Sound Road Reconstruction 6126749 — Highway Beautification 6610690 11,188 1 L-10 �_ 1 U Li Matching Contributions and 1 Cash Miscellaneous Balances Li Receipts Revenues Expenditures Refunds September 30, 1994 ,1 2,417 - - - - 13,500 - - - - ,__ 1,867 - - - - 4,200 - - - - - - 13,448 26,895 - 13,447 1,000 - - - - 1,500 - - - - -; 2,590 - - - - i - - 9,200 - 9,200 -_, - - 3,675 - 3,675 - - 7,820 - 7,820 l j - - 7,820 - 7,820 � - - 2,345 - 2,345 - - 3,200 - 3,200 6,916 - 6,916 - - - 11,900 - 11,900 � - - 11,323 - 11,323 3,920 - 6,420 - 2,500 289,338 - 550,000 - 260,662 - 68,241 - 68,241 • 505,775 • 13,448 755,755 - 402,133 124,747 - 124,747 - - - - 3,531 - - 1 124,747 - 128,278 - - - - 9,582 - 9,582 119,973 - 45,231 - - 15,857 - 171,401 - 155,544 32,233 - 11,273 - - 14,130 - 56,713 - 42,583 16,711 - 8,769 1,160 - 1 198,904 - 302,969 1,160 207,709 42,400 20,855 48,000 - - - - 5,775 - 5,775 488,295 2,657,703 3,369,503 - 223,505 21,750 10,561 21,123 - - -- The accompanying notes are an integral part of this schedule. L_11 (Continued) 1 MONROE COUNTY,FLORIDA-BOARD OF COUNTY COMMISSIONERS . SCHEDULE OF STATE FINANCIAL ASSISTANCE-CONTINUED I,- FOR THE YEAR ENDED SEPTEMBER 30, 1994 Grant Balances Program Title ID Number October 1,1993 r-- Hurricane Andrew Recovery 6119606 307,110 Key West Airport 6826657 3,150 Key West Airport 6826668 145 Key West Airport 6826662 (3,449) Key West Airport 6826642 (2,864) Key West Airport 6826695 18,786 Key West Airport 6826679 (2,475) . Key West Airport 6826630 11,902 Key West Airport 6826694 — Key West Airport 6866697 — Key West&Marathon Airport 6826762 1,880 Key West&Marathon Airport 6826682 — Marathon Airport 6826700 (1,839) Marathon Airport 6826717 24 Marathon Airport 6826666 116 , Marathon Airport 6826747 201,348 Marathon Airport 6826631 (51,41.1) Marathon Airport 6826703 5,073 Marathon Airport 6826706 3,650 Marathon Airport 6826770 475 Marathon Airport 6826754 304 Marathon Airport 6826769 — Total Department 518,368 South FL Water Management District Direct Program: Stormwater Management Ordinance C90-1414 — Wildlife Pond Aeration C91-2625 (88) Total Department (88) Total State Financial Assistance $ 681,325 r-- r-- L-12 iI Li Matching 1 Contributions and Cash Miscellaneous Balances Receipts Revenues Expenditures Refunds September 30,1994 307,110 - - - - ±' 3,150 23,453 23,453 - - 262 1,091 1,208 - - 3;785 7,235 14,469 - - 14,362 22,922 45,845 - 5,697 31,598 12,812 25,624 - - 1 ‘ - 2,475 4,950 - - 22,434 22,464 44,928 11,932 ',_--, - 1,955 1,955 - - - 216 432 - 216 1,880 11,647 23,293 - 11,646 i 14,651 43,258 86,516 - 28,607 610,792 825,486 1,650,973 - 212,856 22,752 27,584 55,168 - 4,856 H 116 - - - - 724,770 789,002 1,578,003 - 265,579 - 131,483 262,966 - 80,072 5,073 - - - - -.J 9,720 6,297 12,594 - 227 475 3,866 7,731 - 3,865 304 - - - i' I 2,524 2,524 5,048 - - �s 2,328,203 4,624,889 7,289,557 - 854,833 , 34,621 - 35,935 - 1,314 ' - - - 88 - 34,621 - 35,935 88 1,314 $ 6,261,548 $ 5,037,170 $ 10,028,080 $ 2,720 $ (586,593) 1 , I, The accompanying notes are an integral part of this schedule. 11 ,_J L-13 J MONROE COUNTY, FLORIDA BOARD OF COUNTY COMMISSIONERS NOTES TO SCHEDULES OF FEDERAL AND STATE FINANCIAL ASSISTANCE r- I SEPTEMBER 30, 1994 r- NOTE 1 - SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES The accounting policies and the presentation of the Single Audit Report of the Board of County Commissioners of Monroe County, Florida (the "Board") have been designed to conform to generally accepted accounting principles as applicable to governmental units, including the reporting and compliance requirements of the Single Audit Act of 1984 and Office of Management and Budget Circular A-128, Audits of State and Local Governments (A-128) . Reporting Entity - The Single Audit Act of 1984 and Circular A-128 set forth the audit and reporting requirements for federal financial assistance. The Board has -included schedules of both federal and state financial assistance in the Single Audit section. Financial assistance received directly from the State of Florida is included to satisfy the audit requirements of the State of Florida grantor agencies. Basis of Accounting - Basis of accounting refers to when revenues and r-- expenditures or expenses are recognized in the accounts and reported in the financial statements. Basis of accounting relates to the timing of the measurements made, regardless of the measurement focus applied. The modified accrual basis of accounting is followed in the Schedules of Federal and State Financial Assistance. Under the modified accrual basis of accounting, revenues are recognized in the accounting period in which they become both measurable and available to finance expenditures of the current period. . Available means collectible within the current period or soon enough thereafter to be used to pay liabilities of the current period. Expenditures are recorded when the related liability is incurred. In applying the susceptible-to-accrual concept to intergovernmental revenues, the legal and contractual requirements of the numerous individual programs are used as guidance. There are, however, essentially two types of these revenues. In one, monies must be expended on the specific purpose or project before any amounts will be paid to the Board; therefore, revenues are recognized based upon the expenditures recorded. In the other, monies are virtually unrestricted as to purpose of expenditure and substantially irrevocable; i .e. , revocable only for failure to comply with prescribed compliance requirements, such as with equal employment opportunity. These resources are reflected as revenues at the time of receipt or earlier if they meet the availability criteria. NOTE 2 - CONTINGENCIES Grant monies received and disbursed by the Board are for specific purposes and are subject to review by the grantor agencies. Such audits may result in requests for reimbursement due to disallowed expenditures. Based upon prior experience, the Board does not believe that such disallowances, if any, would have a material effect on the financial position of the Board. As of March 8, 1995 there were no material questioned or disallowed costs as a result of grant audits in process or completed. L-14 MONROE COUNTY, FLORIDA BOARD OF COUNTY COMMISSIONERS ti NOTES TO SCHEDULES OF FEDERAL AND STATE FINANCIAL ASSISTANCE SEPTEMBER 30, 1994 NOTE 3 - MAJOR GRANTS These programs represent Major Grants of the Board for the fiscal year ended September 30, 1994 as defined by OMB Circular A-128. The percentage of federal expenditures for major grants is computed as follows: uJ Total Expenditures $ 7,088,786 Less: Matching Portions 1,933,364 Total Federal Expenditures $ 5,155,422 Jr Federal Expenditures of Major Programs: Airport, CFDA 20.106 $ 3,269,944 Nutrition, CFDA 13.635 378,312 Substance Abuse Treatment and Homeless Mentally Ill , CFDA 93.003 325,684 Li $ 3,973,940 Percentage of Major to Total Federal Expenditures 77.1% L-15 MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS SCHEDULE OF HRS MATCHING REQUIREMENTS FOR THE YEAR ENDED SEPTEMBER 30,1994 Contract Number KG351 KG451 US351 US451 DR351 Total Reimbursable Expenses $ 266,524 $ 435,061 $ 16,018 $ 23,722 $ 42,842 Amount Received, Re- ceivable, or Refunded Affecting Match 210,119 317,664 16,018 23,722 41,521 Match% Required 10.00 10.00 — — — Amount of Match Required 23,347 35,296 Total Funding Required 233,466 352,960 16,018 23,722 41,521 Excess Funding (Liabil- ity)For Year Ended September 30, 1994 33,058 82,101 - — 1,321 Excess Funding(Liabil- ity)September 30, 1993** 65,919 — — — (1,321) Excess Funding(Liabil- ity)September 30, 1994 $ 98,977 $ 82,101 $ — $ — $ — * Grant funds were received in advance. The related expenditures have not been incurred f— to date. **Grant terms do not coincide with the Board's fiscal year. Accordingly,those grants beginning in the prior fiscal year have an excess funding/liability presented as of September 30, 1993. L-16 -= 1 r� Li KH383 KH441 KG178 KG191 M2357 M2359 M2360 LJ $ 237,727 $ 87,957 $ 105,232 $ 33,354 $ 51,390 $ 3,203 $ — ; l ii r '. 237,727 87,957 89,234 29,997 — (510) (539) 10.00 10.00 50.00 50.00 50.00 — — 9,915 3,333 — (510) (539) 237,727 87,957 99,149 33,330 " — (1,020) (1,078) - — — 6,083 24 51,390 4,223 1,078 (318) — (29,736) (4,223) • (1,078) $ — $ — $ 5,765 $ 24 $ 21,654 $ — $ — ij L-17 (Continued) Ij MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS SCHEDULE OF HRS MATCHING REQUIREMENTS-CONTINUED FOR THE YEAR ENDED SEPTEMBER 30, 1994 Contract Number C9144 C9244 C9344 LZ013 LZ033 Total Reimbursable Expenses $ ' 254 $ 22,537 $ — $ — - $ r — Amount Received, Re- ceivable, or Refunded Affecting Match — — 54,434 — — — Match%Required — — — — — Amount of Match Required — — — — — Total Funding Required — — 54,434 — — Excess Funding(Liabil- ity)For Year Ended September 30, 1994 254 22,537 (54,434) — — Excess Funding(Liabil- ity)September 30, 1993`* (254) (57,055) — — — Excess Funding (Liabil- ity)September 30, 1994 $ — $ (34,518)$ (54,434)$ — $ — * Grant funds were received in advance. The related expenditures have not been incurred to date. • Grant terms do not coincide with the Board's fiscal year. Accordingly,those grants beginning in the prior fiscal year have an excess funding/liability presented as of September 30, 1993. i L-18 Li M3313 M2591 KG397 KG497 KG351 E KG451E $ - $ - $ 22,403 $ 9,895 $ 549,651 $ 205,840 41,343 - 19,141 9,895 421,901 150,668 25.00 25.00 - - 10.00 10.00 __ 13,781 - - - 46,878 16,741 -1 ! 55,124 - 19,141 9,895 468,779 167,409 (55,124) - 3,262 - 80,872 38,431 - (167,760) (3,262) - 38,839 - I $ (55,124)$ (167,760)$ - $ - $ 119,711 $ 38,431 L-19 KEMP £4 GREEN, P.A. Certified Public Accountants 1438 KENNEDY DRIVE P. O. BOX 1529 KEY WEST, FLORIDA 33041-1529 MEMBER OF AMERICAN INSTITUTE WM. O. KEMP, C.P.A. (305) 294-2581 AND FLORIDA INSTITUTE OF MARVA E. GREEN, C.P.A. FAX # (305) 294-4778 CERTIFIED PUBLIC ACCOUNTANTS INDEPENDENT AUDITORS' REPORT ON COMPLIANCE WITH THE GENERAL REQUIREMENTS APPLICABLE TO FEDERAL FINANCIAL ASSISTANCE Clerk Ex Officio Board of County Commissioners Monroe County, Florida We have audited the financial statements of the Board of County Commissioners of Monroe County, Florida (the "Board") as of and for the year ended September 30, 1994, and have issued our report thereon dated March 8, 1995. We have applied procedures to test the Board's compliance with the following requirements applicable to each of its federal financial assistance programs, which- are identified in the Schedule of Federal Financial Assistance, for the year ended September 30, 1994: . Political Activity . Davis-Bacon Act . Civil Rights . Cash Management . Federal Financial Reports . Allowable Costs/Cost Principles . Drug-free Work Place Act . Administrative Requirements Our procedures were limited to the applicable procedures described in the Office of Management and Budget's Compliance Supplement for Single Audits of State and Local Governments. Our procedures were substantially less in scope than an audit, the objective of which is the expression of an opinion on the Board's compliance with the requirements listed in the preceding paragraph. Accordingly, we do not express such an opinion. With respect to the items tested, the results of those procedures disclosed no material instances of noncompliance with the requirements listed in the second paragraph of this report. With respect to items not tested, nothing came to our attention that caused us to believe that the Board had not complied, in all material respects, with those requirements. However, the- results of our procedures disclosed immaterial instances of noncompliance with those requirements, which are described in the accompanying Schedule of Findings and Questioned Costs. L-20 1 This report is intended for the information of the Board of County Commissioners, management and others within the County, and officials of applicable federal and state agencies. However, this report is a matter of public record and its distribution is not limited. Cr.0,1,43. 4- ( , PA- Kemp & Green, P.A. Certified Public Accountants March 8, 1995 1 ' L-21 KEMP Zd GREEN, P.A. Certified Public Accountants 1438 KENNEDY DRIVE P. O. BOX 1529 KEY WEST, FLORIDA 33041-1529 MEMBER OF AMERICAN INSTITUTE - WM. O. KEMP, C.P.A. (305) 294-2581 AND FLORIDA INSTITUTE OF MARVA E. GREEN, C.P.A. FAX # (305) 294-4778 CERTIFIED PUBLIC ACCOUNTANTS INDEPENDENT AUDITORS' REPORT ON COMPLIANCE WITH SPECIFIC REQUIREMENTS APPLICABLE TO MAJOR FEDERAL FINANCIAL ASSISTANCE PROGRAMS Clerk Ex Officio Board of County Commissioners Monroe County, Florida We have audited the financial statements of the Board of County Commissioners of Monroe County, Florida (the "Board") as of and for the year ended September 30, 1994, and have issued our report thereon dated March 8, 1995. We have also audited the Board's compliance with the requirements governing types of services allowed or unallowed; eligibility; matching, level of effort or earmarking; reporting; claims for advances and reimbursements; amounts claimed or used for matching; cost allocation; and special requirements that are applicable to each of its major federal financial assistance programs, which are identified in the accompanying schedule of federal financial assistance, for the year ended September 30, 1994. The management of the Board is responsible for the Board's compliance with those requirements. Our responsibility is to express an opinion on compliance with those requirements based on our audit. We conducted our audit of compliance with those requirements in accordance with generally accepted auditing standards, Government Auditing Standards, issued by the Comptroller General of the United States, and OMB Circular A-128, "Audits of State and Local Governments. " Those standards and OMB Circular A-128 require that we plan and perform the audit to obtain reasonable assurance about whether material noncompliance with the requirements referred to above occurred. An audit includes examining, on a test basis, evidence about the Board's compliance with those requirements. We believe that our audit provides a reasonable basis for our opinion. In our opinion, the Board complied, in all material respects, with the requirements governing types of services allowed or unallowed; eligibility; matching, level of effort or earmarking; reporting; claims for advances and reimbursements; amounts claimed or used for matching; cost allocation; and special requirements that are applicable to each of its major federal financial assistance programs for the year ended September 30, 1994. This report is intended solely for the information of the Board of County Commissioners, management and others within the County, and officials of applicable federal and state agencies. This restriction is not intended to limit the distribution of this report, which is a matter of public record. a— Kemp & Green, P.A. Certified Public Accountants March 8, 1995 L-22 KEMP £4 GREEN, P.A. Certified Public Accountants 1438 KENNEDY DRIVE P. O. BOX 1529 KEY WEST, FLORIDA 33041-1529 MEMBER OF AMERICAN INSTITUTE WM. O. KEMP, C.P.A. (305) 294-2581 AND FLORIDA INSTITUTE OF MARVA E. GREEN, C.P.A. FAX # (305) 294-4778 CERTIFIED PUBLIC ACCOUNTANTS INDEPENDENT AUDITORS' REPORT ON COMPLIANCE WITH SPECIFIC REQUIREMENTS APPLICABLE TO NONMAJOR FEDERAL FINANCIAL ASSISTANCE PROGRAM TRANSACTIONS Clerk Ex Officio Board of County Commissioners Monroe County, Florida We have audited the financial statements of the Board of Commissioners of Monroe County, Florida (the "Board") as of and for the year ended September 30, 1994, and have issued our report thereon dated March 8, 1995. In connection with the audit of the financial statements of the Board, and with our consideration of the Board's control structure used to administer federal financial assistance programs, as required by Office of Management and Budget Circular A-128, "Audits of State and Local Governments, " we selected certain transactions applicable to certain nonmajor federal financial assistance programs for the year ended September 30, 1994. As required by OMB Circular A-128, we have performed auditing procedures to test compliance with the requirements governing types of services allowed or unallowed; eligibility; claims for advances and reimbursements; amounts claimed or used for matching; cost allocation; and special requirements that are applicable to those transactions. Our procedures were substantially less in scope than an audit, the objective of which is the expression of an opinion on the Board's compliance with these requirements. Accordingly, we do not express such an opinion. With respect to the items tested, the results of those procedures disclosed no P material instances of noncompliance with the requirements listed in the preceding paragraph. With respect to items not tested, nothing came to our attention that caused us to believe that the Board had not complied, in all material respects, with those requirements. • This report is intended for the information of the Board of County Commissioners, management and others within the County, and officials of applicable federal and state agencies. However, this report is a matter of public record and its distribution is not limited. le....4:ttA,uf ( PA- Kemp & Green, P.A. Certified Public Accountants March 8, 1995 L-23 KEMP GREEN, P.A. Certified Public Accountants 1438 KENNEDY DRIVE P. O. BOX 1529 KEY WEST, FLORIDA 33041-1529 MEMBER OF AMERICAN INSTITUTE WM. O. KEMP, C.P.A. (305) 294-2581 AND FLORIDA INSTITUTE OF MARVA E. GREEN, C.P.A. 'FAX # (305) 294-4778 CERTIFIED PUBLIC ACCOUNTANTS INDEPENDENT AUDITORS' REPORT ON COMPLIANCE BASED ON THE AUDIT OF THE STATE GRANTS AND AID APPROPRIATIONS, FLORIDA STATUTES 216.349 Clerk Ex Officio Board of County Commissioners Monroe County, Florida We have audited the financial statements of the Board of Commissioners of Monroe County, Florida (the "Board") as of and for the year ended September 30, 1994, and have issued our report thereon dated March 8, 1995. We conducted our audit in accordance with generally accepted auditing standards, and Government Auditing Standards, issued by the Comptroller General of the United States. Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the financial statements are free of material misstatement. Com liance with laws, regulations, contracts andgrants applicable to the Board P 9 � PP is the responsibility of the Board's management. As part of obtaining reasonable assurance about whether the financial statements are free of material misstatement, we performed tests of the Board's compliance with certain provisions of laws, regulations, contracts and grants applicable to state grants and aids appropriations identified in the Schedule of State Financial Assistance, pursuant to Section 216.349, Florida Statutes, and Chapter 10.600, Rules of the Auditor General . However, the objective of our audit of the financial statements was not to provide an opinion on overall compliance with such provisions. Accordingly, we do not express such an opinion. The results of our tests indicate that, with respect to the items tested, the Board complied, in all material respects, with the provisions referred to in the preceding paragraph. With respect to items not tested, nothing came to our attention that caused us to believe that the Board had not complied, in all material respects, with those provisions. This report is intended for the information of the Board of County Commissioners, management and officials of applicable federal and state agencies. This restriction is not intended to limit the distribution of this report, which is a matter of public record. Kemp & Green, P.A. Certified Public Accountants March 8, 1995 L-24 Fl KEMP F. GREEN, P.A. Certified Public Accountants 1438 KENNEDY DRIVE P. O. BOX 1529 KEY WEST, FLORIDA 33041-1529 MEMBER OF AMERICAN INSTITUTE WM. O. KEMP, C.P.A. (305) 294-2581 AND FLORIDA INSTITUTE OF MARVA E. GREEN, C.P.A. FAX # (305) 294-4778 CERTIFIED PUBLIC ACCOUNTANTS INDEPENDENT AUDITORS REPORT ON THE INTERNAL CONTROL STRUCTURE USED IN ADMINISTERING FEDERAL FINANCIAL ASSISTANCE PROGRAMS Clerk Ex Officio Board of County Commissioners Monroe County, Florida We have audited the financial statements of the Board of County Commissioners of Monroe County, Florida (the "Board") as of and for the year ended September 30, 1994 and have issued our report thereon dated March 8, 1995. We have also audited the Board's compliance with requirements applicable to major federal financial assistance programs and have issued our report thereon dated March 8, 1995. We conducted our audits in accordance with generally accepted auditing standards, Government Auditing Standards, issued by the Comptroller General of the United States, and Office of Management and Budget Circular A-128, "Audits of State and Local Governments. " Those standards and OMB Circular A-128 require that we plan and perform the audit to obtain reasonable assurance about whether the financial statements are free of material misstatement and about whether the Board complied with laws and regulations, noncompliance with which would be material to a major federal financial assistance program. In planning and performing our audits for the year ended September 30, 1994, we considered the Board's internal control structure in order to determine our auditing procedures for the purpose of expressing our opinions on the Board's financial statements and on its compliance with requirements applicable to major programs and to report on the internal control structure in accordance with OMB Circular A-128. This report addresses our consideration of internal control structure policies and procedures relevant to compliance with requirements applicable to federal financial assistance programs. We have addressed internal control structure policies and procedures relevant to our audit of the financial statements in a separate report dated March 8, 1995. The management of the Board is responsible for establishing and maintaining an internal control structure. In fulfilling this responsibility, estimates and judgments by management are required to assess the expected benefits and related costs of internal control structure policies and procedures. The objectives of an internal control structure are to provide management with reasonable, but not absolute, assurance that assets are safeguarded against loss from unauthorized use or disposition, that transactions are executed in accordance with management's authorization and recorded properly to permit the preparation of financial statements in accordance with generally accepted accounting principles, and that federal financial assistance programs are managed in compliance with applicable laws and regulations. Because of inherent limitations in an internal control structure, errors, irregularities, or instances of noncompliance may nevertheless occur and not be detected. Also, projection of any evaluation of L-25 the structure to future periods is subject to the risk that procedures may become inadequate because of changes in conditions or that the effectiveness of the design and operation of policies and procedures may deteriorate. For the purpose of this report, we have classified the significant internal control structure policies and procedures used in administering federal financial assistance programs in the following categories: Cycles of the Entity's Activity ▪ Revenues/Cash Receipts • Expenditures/Cash Disbursements • External Financial Reporting • Payroll/Personnel Controls Used in Administering Individual Federal Financial Assistance Programs General Requirements • Political Activity y • Davis-Bacon Act • Civil Rights • Cash Management ▪ Federal Financial Reports • Allowable Costs/Cost Principles • Drug-free Work Place Act ▪ Administrative Requirements Specific Requirements ▪ Types of Services • Eligibility • Matching , Level of Effort or Earmarking • Reporting ▪ Cost Allocation • Claims for Advances or Reimbursements • Amounts Claimed or Used for Matching ▪ Special Requirements, if any For all of the internal control structure categories listed above, we obtained an understanding of the design of relevant policies and procedures and determined whether they have been placed in operation, and we assessed control risk. During the year ended September 30, 1994, the Board expended 77.1% of its total federal financial assistance under major federal financial assistance programs. We performed tests of controls, as required by OMB Circular A-128, to evaluate the effectiveness of the design and operation of internal control structure policies and procedures that we considered relevant to preventing or detecting material noncompliance with specific requirements, general requirements, and requirements governing claims for advances and reimbursements and amounts claimed or used for matching that are applicable to each of the Board's major federal L-26 financial assistance programs, which are identified in the accompanying Schedule of Federal Financial Assistance. Our procedures were less in scope than would be necessary to render an opinion on these internal control structure policies and procedures. Accordingly, we do not express such an opinion. A material weakness is a reportable condition in which the design or operation of one or more of the internal control structure elements does not reduce to a relatively low level the risk that noncompliance with laws and regulations that would be material to a federal financial assistance program may occur and not be detected within a timely period by employees in the normal course of performing their assigned functions. Our consideration of the internal control structure policies and procedures used in administering federal financial assistance would not necessarily disclose all matters in the internal control structure that might be reportable conditions, and, accordingly, would not necessarily disclose all reportable conditions that are also considered to be material weaknesses as defined above. However, we noted no matters involving the internal control structure and its operation that we consider to be material weaknesses as defined above. We also noted other matters involving the internal control structure and its operation that we have reported to the management of the Board in a separate letter dated March 8, 1995, included in Section K of this report. This report is intended for the information of the Board of County Commissioners, management, and officials of applicable federal and state agencies. However, this report is a matter of public record and its distribution is not limited. eAr Kemp & Green, P.A. Certified Public Accountants March 8, 1995 L-27 MONROE COUNTY, FLORIDA BOARD OF COUNTY COMMISSIONERS SCHEDULE OF FINDINGS AND QUESTIONED COSTS FOR THE YEAR ENDED SEPTEMBER 30, 1994 Questioned Program Finding/Non Compliance Costs All prior year findings and questioned costs were resolved with the exception of the following: Airport Improvement Program - Federal 1. Grant Nos. 3-12-0037-05 No major contracts selected between the 3-12-0044-07 Board and its Vendors contained provisions 3-12-0044-09 requiring compliance with the Clean Air Act, 3-12-0037-07 the Clean Water Act or Environmental Protection Agency regulations, as required for contracts over $100,000. We reviewed four contracts selected from the prior year sample and noted no amendments for the above provisions. Current Year Findings None. • L-28