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Fiscal Year 1995 1 ` MONROE COUNTY, FLORIDA BOARD OF COUNTY COMMISSIONERS FINANCIAL STATEMENTS SEPTEMBER 30, 1995 l " I. I I-- 1 i I KEMP & GREEN, P.A. CERTIFIED PUBLIC ACCOUNTANTS CONTENTS Page • INTRODUCTORY SECTION Table of Contents A1-4 FINANCIAL SECTION ,__! Independent Auditors' Report B1-2 COMBINED FINANCIAL STATEMENTS GENERAL PURPOSE FINANCIAL STATEMENTS:. Combined Balance Sheet - All Fund Types and Account Groups C1-4 Combined Statement of Revenues, Expenditures and Changes in Fund Balances - All Governmental Fund Types and Expendable Trust Funds C5-6 Combined Statement of Revenues, Expenditures and Changes in Fund Balances - Budget and Actual - All Governmental Fund Types and Expendable Trust Funds C7-10 Combined Statement of Revenues, Expenses and Changes in Fund Equity - All Proprietary Fund Types C11 Combined Statement of Cash Flows - All Proprietary Fund Types C12-13 Notes to Combined Financial Statements C14-39 COMBINING, INDIVIDUAL FUND AND ACCOUNT GROUP FINANCIAL STATEMENTS AND SCHEDULES GOVERNMENTAL FUND TYPES: General Fund Schedule of Revenues, Expenditures and Changes in Fund Balance - Budget and Actual D1-5 Special Revenue Funds Combining Balance Sheet E1-8 Combining Statement of Revenues, Expenditures and Changes in Fund Balance E9-16 Statements of Revenues, Expenditures and Changes in Fund Balance - Budget and Actual : CDBG Housing Rehabilitation E17 Fine and Forfeiture E18 Road and Bridge E19 Law Library E20 Tourist Development, Two Cent, All Districts E21 Tourist Development, Two Cent, Administrative and Promotional E22 Tourist Development, Three Cent, District One . E23 Tourist Development, Three Cent, District Two E24 Tourist Development, Three Cent, District Three E25 Tourist Development, Three Cent, District Four E26 Tourist Development, Three Cent, District Five E27 A-1 1 CONTENTS (Continued) Page Fire and Ambulance, District #1, Lower and Middle Keys E28-29 Fire and Ambulance, District #5, Tavernier E30 Fire and Ambulance, District #6, Key Largo E31 Translator System Service District E32 Special Road District - Cross Key Waterway Estates E33 Unincorporated Area Service District - Planning, Building and Zoning E34-35 Unincorporated Area Service District - Parks and Recreation E36 Impact Fees - Roadways E37 Impact Fees - Parks and Recreation p E38 Impact Fees - Libraries E39 Impact Fees - Solid Waste E40 Impact Fees - Police Facilities E41 Impact Fees - Fire and EMS Special Revenue Fund E42 911 Enhancement Fees E43 Duck Key Security District E44 Local Housing Assistance E45 Upper Keys Health Care Special Taxing District E46 Cudjoe Gardens Municipal Service Culvert District E47 Jolly Roger Estates Municipal Service Culvert District E48 Debt Service Funds Combining Balance a ance Sheet Fl Combining Statement of Revenues, Expenditures and Changes in Fund Balances F2 Combining Statement of Revenues, Expenditures and Changes in Fund Balances - Budget and Actual F3-5 Capital Project Funds Combining Balance Sheet G1 Combining Statement of Revenues, Expenditures, and Changes in Fund Balances G2 Combining Statement of Revenues, Expenditures and Changes in Fund Balances - Budget and Actual G3-8 PROPRIETARY FUND TYPES: Enterprise Funds Combining Balance Sheet H1-4 Combining Statement of Revenues, Expenses and Changes in Fund Equity H5-6 Combining Statement of Cash Flows H7-10 Schedule of Expenditures - Budget and Actual : Municipal Service District-Waste H11 Card Sound Bridge H12 Marathon Airport H13 Key West Airport H14 Internal Service Funds Combining Balance Sheet H15-16 Combining Statement of Revenues, Expenses and Changes in Fund Equity H17-18 A-2 CONTENTS (Continued) Page Combining Statement of Cash Flows H19-22 Schedule of Expenditures - Budget and Actual Workers' Compensation Fund H23 Group Insurance Fund H24 Risk Management Fund H25 Fleet Management Fund H26 FIDUCIARY FUND AND ACCOUNT GROUPS: Trust and Agency Funds Combining Balance Sheet I1 Combining Statement of Revenues, Expenditures and Changes in Fund Balances - Expendable Trust Funds I2 Combining Statement of Changes in Assets and Liabilities - Agency Funds I3 Statements of Revenues, Expenditures and Changes in Fund Balance - Budget and Actual : Law Enforcement Trust I4 Drug Abuse Trust I5 - Court Facility Fees I6 General Fixed Assets Account Group Schedule of General Fixed Assets by Source J1 Schedule of General Fixed Assets by Function and Activity J2-3 Schedule of Changes in General Fixed Assets by Function and Activity J4-5 Long-Term Debt Account Group Schedule of Changes in General Long-Term Debt J6 OTHER REPORTS Independent Auditors' Report on the Internal Control Structure Based on an Audit of the General Purpose Financial Statements K1-2 Independent Auditors' Management Letter K3-4 Independent Auditors' Report on Compliance Based on an Audit of the General Purpose Financial Statements K5 SINGLE AUDIT/GRANTS COMPLIANCE SCHEDULES Independent Auditors' Report on Supplemental Schedules of Federal and State Financial Assistance, Schedule of HRS Matching Requirements and Clerks Modernization Trust Fund Receipts and Disbursements L1 Schedule of Federal Financial Assistance L2-7 Schedule of State Financial Assistance L8-13 Notes to Schedules of Federal and State Financial Assistance L14-15 Schedule of HRS Matching Requirements L16-18 Schedule of Clerks Modernization Trust Fund Receipts and Disbursements L19 Independent Auditors' Report on Compliance with the General - Requirements Applicable to Federal Financial Assistance L20-21 _ A-3 CONTENTS (Continued) Page Independent Auditors' .Report on Compliance with Specific Requirements Applicable to Major Federal Financial Assistance Programs L22 Independent Auditors' Report on Compliance with Specific Requirements Applicable to Non Major Federal Financial Assistance Program Transactions L23 Independent Auditors' Report on Compliance Based on the Audit of the State Grants and Aid Appropriations, Florida Statutes 216.349 L24 Independent Auditors' Report on the Internal Control Structure Used in Administering Federal Financial Assistance Programs L25-27 Schedule of Findings and Questioned Costs L28 ; A-4 L_. KEMP Zd GREEN, P.A. Certified Public Accountants 1438 KENNEDY DRIVE P. O. BOX 1529 KEY WEST, FLORIDA 33041-1529 MEMBER OF AMERICAN INSTITUTE WM. O. KEMP, C.P.A. (305) 294-2581 AND FLORIDA INSTITUTE OF MARVA E. GREEN, C.P.A. FAX # (305) 294-4778 CERTIFIED PUBLIC ACCOUNTANTS INDEPENDENT AUDITORS' REPORT Clerk Ex Officio Board of County Commissioners Monroe County, Florida We have audited the accompanying financial statements of the Board of County Commissioners of Monroe County, Florida (the "Board") as of September 30, 1995 and for the year then ended, listed in the foregoing table of contents. These financial statements are the responsibility of the Board's management. Our responsibility is to express an opinion on these financial statements based on our audit. We conducted our audit in accordance with generally accepted auditing standards, Government Auditing Standards, issued by the Comptroller General of the United States, and the provisions of Office of Management and Budget Circular A-128, • "Audits of State and Local Governments. " Those standards and OMB Circular A-128 require that we plan and perform the audit to obtain reasonable assurance about whether the financial statements are free of material misstatement. An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements. An audit also includes assessing the accounting principles used and significant estimates made by management, as well as evaluating the overall financial statement presentation. We believe that our audit provides a reasonable basis for our opinion. As discussed in Note 1, the financial statements present only the Board and are not intended to present fairly the financial position of Monroe County, Florida and the results of its operations and cash flows of its proprietary fund types in conformity with generally accepted accounting principles. In our opinion, the financial statements referred to above present fairly, in all material respects, the financial position of the Board as of September 30, 1995, and the results of its operations and the cash flows of its proprietary fund types for the year then ended in conformity with generally accepted accounting principles. Our audit was made for the purpose of forming an opinion on the financial statements taken as a whole. The combining and individual fund and account group financial statements and schedules listed in the foregoing table of contents, which are also the responsibility of the management of the Board, are presented or purposes of additional analysis and are not a required part of the financial statements of the Board. Such additional information has been subjected to the auditing procedures applied in the audit of the financial statements and, in our opinion, is fairly stated in all material respects when considered in relation to the financial statements taken as a whole. B-1 In accordance with Government Auditing Standards, we have also issued a report dated March 4, 1996 on our consideration of the Board's internal control structure and a report dated March 4, 1996 on its compliance with laws and regulations. V:s3A,..19 Kemp & Green, P.A. Certified Public Accountants March 4, 1996 B-2 ( I r I I ! . � I THIS PAGE INTENTIONALLY LEFT BLANK MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS COMBINED BALANCE SHEET ALL FUND TYPES AND ACCOUNT GROUPS SEPTEMBER 30, 1995 GOVERNMENTAL FUND TYPES Special Debt Capital General Revenue Service Projects ASSETS AND OTHER DEBITS Assets: Cash and Cash Equivalents $ 2,462,558 $ 28,465,616 $ -- $ 10,982,295 Cash with Fiscal Agent -- -- -- — . Investments at Cost or Amortized Cost 4,837,238 . 13,975,529 -- 7,565,565 Accounts Receivable: - Delinquent Waste Collection Fees -- -- -- -- Allowance for Uncollectible Waste Collection Fees -- -- -- -- Other 299,632 1,258,102 -- -- Allowance for Other Uncollectible (182,849) (976,684). -- -- Mortgage Note Receivable -- 1,209,470 — -- Allowance for Mortgage Receivable -- (248,153) -- -- Inventory 14,560 -- -- -- Due from Other Funds 639,234 147,885 -- 76,400 Due from Other Governmental Units 3,325,623 2,765,983 — 933,650 Interest Receivable 80,861 243,529 -- 95,500 Restricted Assets: Cash and Cash Equivalents -- -- 2,498,565 — Investments at Cost or - Amortized Cost -- -- 5,019,540 -- Interest Receivable -- -- 66,755 -- Property, (Net, Where Applicable of Accumulated Depreciation) -- -- -- -- Deferred Charges (Net) -- -- -- -- Other Debits: Amount Available for Debt Service -- -- -- -- Amount to be Provided for Retirement of General Long-Term Debt -- -- -- -- Total Assets and Other Debits $ 11,476,857 $ 46,841,277 $ 7,584,860 $ 19,653,410 r- C-1 l__ FIDUCIARY `—I PROPRIETARY FUND TYPES FUND TYPES ACCOUNT GROUPS TOTAL General General Internal Trust Fixed Long-Term Memorandum Enterprise Service &Agency Assets Debt Only $ 7,040,124 $ 1,185,826 $ 398,442 $ -- $ -- $ 50,534,861 7,871 -- -- -- -- 7,871 ` 6,972,330 2,004,013 1,071,667 -- -- 36,426,342 1,032,641 -- -- -- -- 1,032,641 (945,645) -- -- — -- (945,645) _ r 457,431 425,495 -- -- -- 2,440,660 (53,914) -- -- — -- (1,213,447) -- -- — -- 1,209,470 -- — -- — -- (248,153) — 21,074 -- -- -- 35,634 — 725,213 1,556,454 -- -- -- 3,145,186 581,719 20,701 68,149 -- -- 7,695,825 116,551 33,500 -- -- -- 569,941 2,294,195 -- — -- -- 4,792,760 2,167,347 -- -- -- -- 7,186,887 — -- -- -- -- 66,755 21,752,463 2,175,694 -- 113,100,424 -- 137,028,581 268,717 -- -- -- -- 268,717 -- -- -- -- 7,583,473 7,583,473 -- -- -- -- 34,652,807 34,652,807 --- $ 42,417,043 $ 7,422,757 $ 1,538,258 $ 113,100,424 $ 42,236,280 $ 292,271,166 L. The notes to the financial statements are an integral part of these statements. C-2 (Continued) -, MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS COMBINED BALANCE SHEET ALL FUND TYPES AND ACCOUNT GROUPS-CONTINUED SEPTEMBER 30, 1995 GOVERNMENTAL FUND TYPES Special Debt Capital General Revenue Service Projects LIABILITIES, FUND EQUITY AND - OTHER CREDITS Liabilities: Accounts Payable $ 763,021 $ 1,455,882 -- 1,576,774 - Tax Anticipation Note -- 164,000 - -- Accrued Wages and Benefits Payable 496,185 292,829 -- 9,111 Accrued Compensated Absences Payable 49,894 60,952 -- 3,690 Due to Others -- -- -- -- Claims and Judgements Payable -- -- -- -- Due to Other Funds 611,860 1,395,137 -- 735,117 Due to Other Governmental Units 146,275 48,017 -- 874,874 Matured Bonds Payable -- -- -- -- Matured Premium Payable -- -- -- -- Deposits in Escrow 16,996 6,375 -- -- _ Deferred Revenues 153,838 811,916 -- 7,355,974 Capital Leases Payable -- -- - -- Payable from Restricted Assets: Accounts Payable -- -- 1,387 -- _ Accrued Interest Payable -- -- -- -- Revenue Bonds Payable-Current -- -- -- - Landfill Closure Costs -- -- - -- ,-- Other Current Liabilities 1,340 45 - -- Long-Term Debt -- -- -- -- Total Liabilities 2,239,409 4,235,153 1,387 10,555,540 - Fund Equity and Other Credits: Investment in General Fixed Assets -- -- -- -- - Contributed Capital -- -- -- -- Retained Earnings: Reserved for Revenue Bond Retirement -- -- - -- Unreserved -- -- -- -- Fund Balances: Reserved for Encumbrances 16,728 87,777 -- 5,512 Reserved for Trust Fund Purposes -- -- -- -- '- Reserved for Mortgage Loans -- 149,399 -- -- Reserved for Debt Service -- -- 7,583,473 -- Unreserved, Designated for Beaches -- 356,183 -- -- - Unreserved, Undesignated 9,220,720 42,012,765 -- 9,092,358 Total Fund Equity and Other Credits 9,237,448 42,606,124 7,583,473 9,097,870 Total Liabilities, Fund Equity and Other Credits $ 11,476,857 $ 46,841,277 $ 7,584,860 $ 19,653,410 r C-3 rn FIDUCIARY PROPRIETARY FUND TYPES FUND TYPES ACCOUNT GROUPS TOTAL General General Internal Trust Fixed Long-Term Memorandum Enterprise Service &Agency Assets Debt Only $ 1,721,860 $ 307,453 $ - $ -- $ -- $ 5,824,990 -- -- - -- -- 164,000 96,947 39,211 -- -- -- 934,283 27,114 23,241 -- -- -- 164,891 - -- 1,071,667 - -- 1,071,667 256,514 3,015,493 - - -- 3,272,007 245,518 157,554 -- -- • -- 3,145,186 3,814 2,227 11,729 - - 1,086,936 5,000' -- -- -- - 5,000 2,871 -- -- -- -- 2,871 57,975 -- -- - -- 81,346 - -- -- -- -- 8,321,728 137,941 -- -- -- -- 137,941 -- -- -- - -- 1,387 287,058 -- -- - -- 287,058 315,000 -- -- - -- 315,000 331,100 - - -- - 331,100 - 3,067 - - -- 4,452 ` ' 10,717,231 69,007 -- -- 42,236,280 53,022,518 14,205,943 3,617,253 1,083,396 -- 42,236,280 78,174,361 -- -- -- 113,100,424 -- 113,100,424 10,864,808 2,149,251 -- -- -- 13,014,059 2,482,383 -- -- - -- 2,482,383 14,863,909 1,656,253 -- -- -- 16,520,162 -- -- -- -- -- 110,017 j -- -- 454,862 -- -- 454,862 -- -- -- -- -- 149,399 -- -- -- -- -- 7,583,473 Ir -- -- -- -- -- 356,183 -- -- -- - -- 60,325,843 28,211,100 3,805,504 454,862 113,100,424 -- 214,096,805 , I $ 42,417,043 $ 7,422,757 $ 1,538,258 $ 113,100,424 $ 42,236,280 $ 292,271,166 The notes to the financial statements are an integral part of these statements. C-4 r MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS COMBINED STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES . ALL GOVERNMENTAL FUND TYPES AND EXPENDABLE TRUST FUNDS FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1995 - GOVERNMENTAL FUND TYPES Special Debt Capital General Revenue Service Projects Revenues: Taxes $ 11,715,847 $ 46,405,922 $ -- $ 10,746,262 Licenses & Permits 428,397 1,696,598 -- -- Intergovernmental 10,940,242 4,658,267 863,250 1,454,649 - Charges for Services 3,773,587 4,949,152 -- 40,086 Fines & Forfeitures 81,843 1,920,848 -- -- Investment Income 499,728 2,390,509 449,960 814,566 Miscellaneous 242,133 1,276,099 -- 1,381 Total Revenues 27,681,777 63,297,395 1,313,210 13,056,944 Expenditures: Current: General Government 19,357,634 3,152,332 -- -- Public Safety 1,567,829 37,662,340 -- -- Physical Environment 334,977 825,057 -- -- Transportation 89,359 6,078,983 -- -- Economic Environment 652,780 8,963,624 -- -- Human Services 5,069,809 503,818 — -- Culture and Recreation 1,714,055 989,449 -- -- Debt Service 80,509 10,578 6,735,189 -- Capital Outlay — -- -- 10,702,556 Total Expenditures 28,866,952 58,186,181 6,735,189 10,702,556 Excess of Revenues Over/ I (Under) Expenditures (1,185,175) 5,111,214 (5,421,979) 2,354,388 Other Financing Sources/(Uses): Transfers from Other Funds 1,248,356 -- 4,879,821 53,593 Transfers to Other Funds (1,248,356) -- -- (6,588,979) Total Other Financing Sources/(Uses) -- -- 4,879,821 (6,535,386) Excess of Revenues and Other Sources Over/(Under) Expenditures &Other Uses (1,185,175) 5,111,214 (542,158) (4,180,998) Fund Balance, October 1, 1994 10,440,825 37,476,708 8,125,631 13,278,868 ,-- Residual Equity Transfer In -- 970,337 -- -- Residual Equity Transfer Out (18,202) (952,135) -- -- Fund Balance, September 30, 1995 $ 9,237,448 $ 42,606,124 $ 7,583,473 $ 9,097,870 C-5 i L FIDUCIARY FUND TYPES TOTAL Expendable Memorandum Trust Only $ — $ 68,868,031 -- 2,124,995 — 17,916,408 40,823 8,803,648 142,814 2,145,505 21,428 4,176,191 23 1,519,636 205,088 105,554,414 • �� -- 22,509,966 190,593 39,420,762 -- 1,160,034 -- 6,168,342 -- 9,616,404 -- 5,573,627 -- 2,703,504 -- 6,826,276 — 10,702,556 190,593 104,681,471 14,495 872,943 6,181,770 -- (7,837,335) -- (1,655,565) 14,495 (782,622) 440,367 69,762,399 -- 970,337 __ -- (970,337) $ 454,862 $ 68,979,777 - The notes to the financial statements are an integral part of these statements. C-6 MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS COMBINED SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES-BUDGET AND ACTUAL r ALL GOVERNMENTAL FUND TYPES AND EXPENDABLE TRUST FUNDS FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1995 GENERAL FUND Variance Favorable Budget Actual (Unfavorable) Revenues: Taxes $ 12,015,748 $ 11,715,847 $ (299,901) Licenses&Permits 220,000 428,397 208,397 Intergovernmental 11,657,322 10,940,242 (717,080) Charges for Services 3,278,720 3,773,587 494,867 Fines&Forfeitures 18,500 81,843 63,343 Investment Income 408,478 499,728 91,250 Miscellaneous 177,993 242,133 64,140 Total Revenues 27,776,761 27,681,777 (94,984) Expenditures: Current: General Government 20,330,998 19,357,634 973,364 Public Safety 1,847,035 1,567,829 279,206 Physical Environment 730,578 334,977 395,601 Transportation 91,520 89,359 2,161 r- Economic Environment 874,605 652,780 221,825 Human Services 6,657,117 5,069,809 1,587,308 Culture and Recreation 1,970,419 1,714,055 256,364 Debt Service 82,576 80,509 2,067 Capital Outlay -- -- -- Total Expenditures 32,584,848 28,866,952 3,717,896 Excess of Revenues Over/(Under) Expenditures (4,808,087) (1,185,175) 3,622,912 Other Financing Sources/(Uses): Reserve for Contingencies (19,559) -- 19,559 Transfers from Other Funds 2,203,527 1,248,356 (955,171) Transfers to Other Funds (1,267,018) (1,248,356) 18,662 Proceeds from Tax Anticipation Note -- -- -- Total Other Financing Sources/(Uses) 916,950 -- (916,950) Excess of Revenues and Other Sources Over/(Under) Expenditures and Other Uses-Budgetary Basis (3,891,137) (1,185,175) 2,705,962 Total Adjustments -- -- -- Excess of Revenues and Other Sources Over/(Under) Expenditures and Other Uses-GAAP Basis (3,891,137) (1,185,175) 2,705,962 Fund Balance, October 1, 1994 10,440,825 10,440,825 -- Residual Equity Transfer In -- -- -- Residual Equity Transfer Out -- (18,202) (18,202) - Fund Balance, September 30, 1995 $ 6,549,688 $ 9,237,448 $ 2,687,760 C-7 I SPECIAL REVENUE FUNDS DEBT SERVICE FUNDS - Variance Variance Favorable Favorable J Budget Actual (Unfavorable) Budget Actual (Unfavorable) .--1 $ 46,591,769 $ 46,405,922 $ (185,847) $ -- $ -- $ -- 1,005,000 1,696,598 691,598 - -- - 5,898,753 4,658,267 (1,240,486) 893,250 863,250 (30,000) 2,156,800 4,949,152 2,792,352 -- -- -- 1,695,000 1,920,848 225,848 - -- -- 1,850,366 2,390,397 540,031 188,000 449,960 261,960 835,260 1,276,099 440,839 -- -- -- 1 60,032,948 63,297,283 3,264,335 1,081,250 1,313,210 231,960 3,541,238 3,152,332 388,906 -- -- -- 39,657,053 37,662,340 1,994,713 -- - - 1,364,938 825,057 539,881 -- -- -- - 20,800,891 6,078,983 14,721,908 -- - - 12,365,643 8,963,624 3,402,019 -- - -- 2,918,210 503,818 2,414,392 -- -- -- 1,969,094 989,449 979,645 -- -- -- 320,850 320,578 272 7,014,535 6,735,189 279,346 82,937,917 58,496,181 24,441,736 7,014,535 6,735,189 279,346 (22,904,969) 4,801,102 27,706,071 (5,933,285) (5,421,979) 511,306 (1,178,140) - 1,178,140 (859,215) -- 859,215 327,749 -- (327,749) 4,900,000 4,879,821 (20,179) (885,490) -- 885,490 -- - -- 34,000 34,000 -- -- - -- (1,701,881) 34,000 1,735,881 4,040,785 4,879,821 839,036 (24,606,850) 4,835,102 29,441,952 (1,892,500) (542,158) 1,350,342 .276,000 276,112 112 -- -- -- (24,330,850) 5,111,214 29,442,064 (1,892,500) (542,158) 1,350,342 37,476,708 37,476,708 -- 8,125,631 8,125,631 -- -- 970,337 970,337 -- -- -- -- (952,135) (952,135) - -- - - $ 13,145,858 $ 42,606,124 $ 29,460,266 $ 6,233,131 $ 7,583,473 $ 1,350,342 The notes to the financial statements are an integral part of these statements. J C-8 (Continued) J 1 MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS COMBINED STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES-BUDGET AND ACTUAL , ALL GOVERNMENTAL FUND TYPES AND EXPENDABLE TRUST FUNDS-CONTINUED FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1995 CAPITAL PROJECT FUNDS Variance Favorable Budget Actual (Unfavorable) Revenues: Taxes $ 10,000,000 $ 10,746,262 $ 746,262 Licenses&Permits -- -- - Intergovernmental 3,990,250 1,454,649 (2,535,601) Charges for Services - 40,086 40,086 Fines&Forfeitures -- -- -- 1 Investment Income 356,000 814,566 458,566 Miscellaneous 3,940,487 1,381 (3,939,106) Total Revenues 18,286,737 13,056,944 (5,229,793) Expenditures: Current: General Government - -- - Public Safety -- -- -- Physical Environment -- - -- Transportation -- - -- Economic Environment - -- -- Human Services -- -- -- Culture and Recreation -- -- - Debt Service -- - -- Capital Outlay 24,868,938 10,702,556 14,166,382 Total Expenditures 24,868,938 10,702,556 14,166,382 Excess of Revenues Over/(Under) Expenditures (6,582,201) 2,354,388 8,936,589 1 Other Financing Sources/(Uses): Reserve for Contingencies (823,267) -- 823,267 Transfers from Other Funds 570,000 53,593 (516,407) Transfers to Other Funds (6,671,732) (6,588,979) 82,753 Proceeds from Tax Anticipation Note -- -- -- Total Other Financing Sources/(Uses) (6,924,999) (6,535,386) 389,613 Excess of Revenues and Other Sources Over/(Under) Expenditures and Other Uses-Budgetary Basis (13,507,200) (4,180,998) 9,326,202 Total Adjustments -- -- -- Excess of Revenues and Other Sources Over/(Under) Expenditures and Other Uses-GAAP Basis (13,507,200) (4,180,998) 9,326,202 Fund Balance, October 1, 1994 13,278,868 13,278,868 -- Residual Equity Transfer In - - - Residual Equity Transfer Out -- -- -- Fund Balance, September 30, 1995 $ (228,332) $ 9,097,870 $ 9,326,202 C-9 - • EXPENDABLE TRUST FUNDS TOTAL-MEMORANDUM ONLY Variance Variance Favorable Favorable Budget Actual (Unfavorable) Budget Actual (Unfavorable) $ -- $ -- $ -- $ 68,607,517 $ 68,868,031 $ 260,514 -- -- -- 1,225,000 2,124,995 899,995 -- -- - 22,439,575 17,916,408 (4,523,167) _ 35,000 40,823 5,823 5,470,520 8,803,648 3,333,128 68,796 142,814 74,018 1,782,296 2,145,505 363,209 6,500 21,428 14,928 2,809,344 4,176,079 1,366,735 -- • 23 23 4,953,740 1,519,636 (3,434,104) 110,296 205,088 94,792 107,287,992 105,554,302 (1,733,690) 187,600 - 187,600 24,059,836 22,509,966 1,549,870 242,642 190,593 52,049 41,746,730 39,420,762 2,325,968 - - -- 2,095,516 1,160,034 935,482 -- -- -- 20,892,411 6,168,342 14,724,069 -- -- -- 13,240,248 9,616,404 3,623,844 _ 25,020 -- 25,020 9,600,347 5,573,627 4,026,720 -- -- -- 3,939,513 2,703,504 1,236,009 -- -- -- 7,417,961 7,136,276 281,685 -- -- -- 24,868,938 10,702,556 14,166,382 455,262 190,593 264,669 147,861,500 104,991,471 42,870,029 (344,966) 14,495 359,461 (40,573,508) 562,831 41,136,339 • (29,580) -- 29,580 (2,909,761) -- 2,909,761 -- -- -- 8,001,276 6,181,770 (1,819,506) -- -- -- (8,824,240) (7,837,335) 986,905 -- -- - 34,000 34,000 - (29,580) -- 29,580 (3,698,725) (1,621,565) 2,077,160 I_ (374,546) 14,495 389,041 (44,272,233) (1,058,734) 43,213,499 -- -- -- 276,000 276,112 112 (374,546) 14,495 389,041 (43,996,233) (782,622) 43,213,611 440,367 440,367 -- 69,762,399 69,762,399 -- _ _ _ - -- 970,337 970,337 -- -- -- -- (970,337) (970,337) • $ 65,821 $ 454,862 $ 389,041 $ 25,766,166 $ 68,979,777 $ 43,213,611 The notes to the financial statements are an integral part of these statements. C-10 1 MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS COMBINED STATEMENT OF REVENUES, EXPENSES AND CHANGES IN FUND EQUITY ALL PROPRIETARY FUND TYPES FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1995 Internal Total Enterprise Service (Memorandum Funds Funds Only) Operating Revenues: Tolls $ 1,008,260 $ -- $ 1,008,260 Charges for Services 12,482,377 10,725,104 23,207,481 Franchise Fees 2,959,859 -- 2,959,859 - Fines and Forfeitures 846 -- 846 Miscellaneous 521,983 1,397,434 1,919,417 Total Operating Revenues 16,973,325 12,122,538 29,095,863 Operating Expenses: Personal Services 2,931,893 1,230,529 4,162,422 Operations 12,020,735 2,882,997 14,903,732 Landfill Post Closure 225,286 -- 225,286 Depreciation and Amortization 1,247,529 289,469 1,536,998 Asserted and Paid Claims -- 7,855,569 7,855,569 Total Operating Expenses 16,425,443 12,258,564 28,684,007 Operating Income (Loss) 547,882 (136,026) 411,856 Non-Operating Revenues (Expenses): Operating Grants 668,690 -- 668,690 Investment Income 1,002,556 155,352 1,157,908 Interest Expense and Fiscal Charges (703,859) -- (703,859) — Loss on Disposition of Assets (126,169) (40,403) (166,572) Total Non-Operating Revenues (Expenses) 841,218 114,949 956,167 Income (Loss) Before Operating Transfers 1,389,100 (21,077) 1,368,023 Operating Transfers: Transfers from Other Funds 3,198,276 -- 3,198,276 Transfers to Other Funds (1,542,711) -- (1,542,711) Total Operating Transfers 1,655,565 -- 1,655,565 Net Income (Loss) 3,044,665 (21,077) 3,023,588 r- Fund Equity-October 1, 1994 24,387,401 3,748,903 28,136,304 I Contributed Capital 779,034 77,678 856,712 _. Fund Equity -September 30, 1995 $ 28,211,100 $ 3,805,504 $ 32,016,604 The notes to the financial statements are an integral part of these statements. I C-11 MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS COMBINED STATEMENT OF CASH FLOWS ALL PROPRIETARY FUND TYPES FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1995 (DECREASE) IN CASH AND CASH EQUIVALENTS Internal Total Enterprise Service (Memorandum Funds Funds Only) Cash flows from operating activities: Cash received for services $ 16,744,040 $ 9,132,262 $ 25,876,302 Cash payments to suppliers for goods and services (14,977,025) (10,333,987) (25,311,012) Cash payments to employees for services (2,911,899) (1,211,253) (4,123,152) Other operating revenue 522,829 1,397,434 1,920,263 Net cash used by operating activities (622,055) (1,015,544) (1,637,599) Cash flows from noncapital financing activities: Operating grants received 1,531,886 -- 1,531,886 Operating transfers from other funds 2,663,438 -- 2,663,438 Operating transfers to other funds (1,542,711) -- (1,542,711) Net cash provided by noncapital financing activities 2,652,613 -- 2,652,613 Cash flows from capital and related financing activities: Proceeds from capital grants 288,315 — 288,315 Acquisition and construction of capital assets (1,769,131) (244,838) (2,013,969) Principal paid on capital debt (872,551) -- (872,551) Interest paid on capital debt (712,279) -- (712,279) Net cash used by capital and related financing activities (3,065,646) (244,838) (3,310,484) Cash flows from investing activities: Purchase of investment securities (8,072,219) (2,234,812) (10,307,031) Proceeds from sale and maturities of investment securities 6,133,430 2,510,521 8,643,951 Investment Income 958,823 151,860 1,110,683 Net cash provided (used) by investing activities (979,966) 427,569 (552,397) Net(decrease) in cash and cash equivalents (2,015,054) (832,813) (2,847,867) Cash and cash equivalents at beginning of year 11,357,244 2,018,639 13,375,883 Cash and cash equivalents at end of year $ 9,342,190 $ 1,185,826 $ 10,528,016 C-12 (Continued) MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS COMBINED STATEMENT OF CASH FLOWS ALL PROPRIETARY FUND TYPES-CONTINUED FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1995 RECONCILIATION OF OPERATING INCOME TO NET CASH PROVIDED (USED) BY OPERATING ACTIVITIES Internal Total Enterprise Service (Memorandum Funds Funds Only) Operating income (loss) $ 547,882 $ (136,026) $ 411,856 Adjustments to reconcile operating income (loss)to net cash provided (used) by operating activities: Depreciation and amortization 1,247,529 289,469 1,536,998 Abandoned construction project 41,940 -- 41,940 Change in assets and liabilities: Decrease/(Increase) in: Accounts receivable 131,910 (102,217) 29,693 Inventory — (2,972) (2,972) Due from other funds (1,081) (1,476,517) (1,477,598) Due from other governmental units 192,208 (14,108) 178,100 (Decrease)/Increase in: Accounts payable (2,154,533) 242,794 (1,911,739) Accrued wages and benefits payable (7,120) (1,310) (8,430) Accrued compensated absences 27,114 20,586 47,700 Claims and judgements payable (4,455) 108,536 104,081 Due to other funds (277,158) 52,624 (224,534) Due to other governmental units 830 2,227 3,057 Deposits in escrow (30,009) -- (30,009) Landfill closure costs (337,112) -- (337,112) Other current liabilities -- 1,370 1,370 Total adjustments (1,169,937) (879,518) (2,049,455) Net cash used by operating activities $ (622,055) $ (1,015,544) $ (1,637,599) SUPPLEMENTAL SCHEDULE OF NON-CASH FINANCING CAPITAL AND INVESTING ACTIVITIES Contributed fixed assets $ 490,719 $ 77,678 $ 568,397 Loss on disposition of fixed assets $ 126,169 $ 40,403 $ 166,572 The notes to the financial statements are an integral part of these statements. C-13 MONROE COUNTY, FLORIDA BOARD OF COUNTY COMMISSIONERS NOTES TO COMBINED FINANCIAL STATEMENTS SEPTEMBER 30, 1995 NOTE 1 - SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES The accounting policies and the presentation of the financial report of the Board of County Commissioners of Monroe County, Florida (the Board) have been designed to conform to generally accepted accounting principles as applicable to governmental units, in accordance with the Governmental Accounting Standards Board (GASB) . GASB embodies the official pronouncements previously issued by the National Council on Governmental Accounting (NCGA) . Proprietary funds apply Financial Accounting Standards Boards (FASB) pronouncements and Accounting Principles Board (APB) opinions issued on or before November 30, 1989, unless those pronouncements conflict with or contradict GASB pronouncements, in which case, GASB prevails. The following is a summary of the significant accounting policies. • Reporting Entity - Monroe County is a Non-Charter County established under the Constitution and the laws of the State of Florida. There are six offices elected County-wide, which are as. follows: Board of County Commissioners, composed of five members, Clerk of Circuit Court, Property Appraiser, Sheriff, Supervisor of Elections and Tax Collector. The Board of County Commissioners is the legislative body of Monroe County and as such budgets and provides all the funding used by the separate Constitutional Offices with the exception of fees collected by the Clerk of Circuit Court and the Tax Collector. Under the direction of the Clerk of Circuit Court, the Monroe County Finance Department maintains the accounting system for the County's operations, including those of the Supervisor of Elections and the Clerk of Circuit Court, which are included in the General Fund, but excluding those of the Property Appraiser, Sheriff and Tax Collector, each of which maintains its own accountingsystem. The Board is not a legally separate or fiscallyindependent Y 9 Y P P unit of the County. Accordingly, it is considered apart of Monroe County's Y 9 Y. Y primary government and is included as such in the Monroe County Comprehensive Annual Financial Report. Services provided by the Board and accounted for within these financial statements include police services for unincorporated areas of the County, health and social services, emergency medical services, cultural and recreational programs, solid waste services and other governmental services. Basis of Presentation - The accounts of the Board are organized on the basis of funds and account groups, each of which is considered a separate accounting entity. Fund structures, where applicable, have been designed to comply with all requirements of the bond resolutions and regulatory provisions or administrative action. The operations of each fund are accounted for with a set of separate self-balancing accounts comprised of its assets, liabilities, equities, revenues and expenditures, or expenses, as appropriate. The various funds are grouped by type in the financial statements. The followingfund types and account groups YP YP 9 p are used by the Board: C-14 MONROE COUNTY, FLORIDA BOARD OF COUNTY COMMISSIONERS NOTES TO COMBINED FINANCIAL STATEMENTS SEPTEMBER 30, 1995 NOTE 1 - SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued) Governmental Funds: General Fund - The General Fund is the general operating fund of the Board. All general tax revenues and other receipts that are not required either legally or by generally accepted accounting principles to be accounted for in other funds are accounted for in the General Fund. Special Revenue Funds - Special Revenue Funds are used to account for the proceeds of specific revenue sources (other than those associated with expendable trusts or major capital projects) requiring separate accounting because of legal or regulatory provisions or administrative action. Debt Service Funds - Debt Service Funds are used to account for the payment of principal , interest, and other expenditures related to long-term debt, other than bonds and loans payable from the operations of Proprietary Funds. Capital Project Funds - Capital Project Funds are used to account for financial resources segregated for the acquisition or construction of major capital facilities other than those financed by proprietary operations. Proprietary Funds: Enterprise Funds - Enterprise Funds are used to account for operations that are financed and operated in a manner similar to private business enterprises, where the stated intent is that the cost (expenses, including depreciation) of providing goods or services to the general public on a continuing basis be financed primarily through user charges or where periodic determination of revenues earned, expenses incurred, and/or net income is deemed appropriate for capital maintenance, public policy, management control , accountability or other purposes. Internal Service Funds - Internal Service Funds are used to account for the financing of goods or services provided by one department to other departments of the Board or to other governmental units on a cost reimbursement basis. Fiduciary Funds: Expendable Trust Funds - Expendable Trust Funds are generally used in instances where legally mandated or where a formal legal trustee relationship exists. Both principal and income may be expended in the course of their designated operations. C-15 MONROE COUNTY. FLORIDA BOARD OF COUNTY COMMISSIONERS NOTES TO COMBINED FINANCIAL STATEMENTS i-1 SEPTEMBER 30, 1995 r-' NOTE 1 - SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued) Agency Funds - Agency Funds are custodial in nature (assets equal liabilities) and do not involve measurement of results of operations. Agency Funds are merely clearing accounts for assets held by a government as an agent for individuals, private organizations, other governments, or other funds. Account Groups: r-; General Fixed Assets Account Group - This account is established to account for all fixed assets of the Board, other than those accounted for in the Enterprise and Internal Service Funds. ! ' General Long-Term Debt Account Group - This account group is established to account for the long-term debt of the Board financed from Governmental Funds. Basis of Accounting - The accounting and financial reporting treatment applied to a fund is determined by its measurement focus. All Governmental Funds and Expendable Trust Funds are accounted for using a current financial resources measurement focus. With this measurement focus, only current assets and current 'rll liabilities generally are included on the balance sheet. Operating statements { of these funds present increases (i .e. , revenues and other financing sources) and decreases (i .e. , expenditures and other financing uses) in net current assets. All Proprietary Funds are accounted for on a flow of economic resources measurement focus. With this measurement focus, all assets and all liabilities associated with the operation of these funds are included on the balance sheet. Fund equity (i .e. , net total assets) is segregated into contributed capital and retained earnings components. Proprietary fund-type operating statements present increases (e.g. , revenue) and decreases (e.g. , expenses) in net total assets. Basis of accounting refers to when revenues and expenditures or expenses are recognized in the accounts and reported in the financial statements. Basis of accounting relates to the timing of the measurements made regardless of the measurement focus applied. The modified accrual basis of accounting is followed in the Governmental Funds, Agency Funds, and Expendable Trust Funds. Under the modified accrual basis of accounting, revenues are recognized in the accountingperiod in which theybecome susceptible to accrual - that is, when they become both measurable and available to finance expenditures of the current period. Available means collectible within the current period or soon enough thereafter to be used to pay liabilities of the current period. Primary revenues, which include taxes, intergovernmental revenues, charges for services, rents and interest are treated as susceptible to accrual under the modified accrual basis. Receivables related to these revenues are not recognized unless they are collectible within 60 days after the fiscal year end. Expenditures and transfers out are recorded when the related fund C-16 MONROE COUNTY, FLORIDA BOARD OF COUNTY COMMISSIONERS NOTES TO COMBINED FINANCIAL STATEMENTS SEPTEMBER 30, 1995 NOTE 1 - SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued) liability is incurred. Exceptions to this general rule include: (1) the long term portion of accumulated sick pay, vacation pay, and compensatory time, which are not recorded as expenditures; (2) prepaid items, which are reported only on the Balance Sheet and do not affect expenditures; and (3) principal and interest on long-term debt, which are recognized when due. Budgets for Governmental Funds are also prepared on the modified accrual basis, with certain exceptions described under budgets and budgetary data. In applying the susceptibility-to-accrual concept to intergovernmental revenues, the legal and contractual requirements of the numerous individual programs are used as guidance. There are, however, essentially two types of these revenues. In one, monies must be expended on the specific purpose or project before any amounts will be paid to the Board; therefore, revenues are recognized based on the expenditures recorded. In the other, monies are virtually unrestricted as to purpose of expenditure and substantially irrevocable; i .e. , revocable only for failure to comply with prescribed compliance requirements, such as equal employment opportunity. These resources are reflected as revenues at the time of receipt or earlier if they meet the availability criterion. Licenses and permits, charges for services, and miscellaneous revenues (except investment earnings) are recorded as revenues when received in cash, because they are generally not measurable until actually received. Investment earnings and most fines and forfeitures are recorded as earned since they are measurable and available. Proprietary Funds use the accrual basis of accounting. Revenues are recognized in the period in which they are earned and expenses are recognized in the period incurred. Budgets and Budgetary Data - The following are the statutory procedures followed by the Board of County Commissioners in establishing the budget for the Board. 1) On or before May 1 of each year the Sheriff, the Clerk of Circuit Court, the Tax Collector, and the Supervisor of Elections shall each submit to the Board of County Commissioners a tentative budget for their respective offices for the ensuing fiscal year. 2) Within fifteen days after certification of the ad valorem tax roll by the Property Appraiser, the County Budget Officer submits to the Board a proposed budget for the fiscal year commencing the following October 1. The budget includes proposed expenditures and the means of financing them. 3) By Board resolution, a tentative budget is submitted to the public. Public a hearings are held to obtain taxpayer comments. 9 pY C-17 MONROE COUNTY, FLORIDA BOARD OF COUNTY COMMISSIONERS NOTES TO COMBINED FINANCIAL STATEMENTS SEPTEMBER 30, 1995 NOTE 1 - SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued) 4) Fifteen days after adoption of the tentative budget, a final budget is submitted for review and adoption at a final public hearing. 5) Prior to, or on September 30, the Board's budget is legally enacted through passage of a resolution. Accordingly all fund types have an adopted budget as required by Florida Statute 129.03. All funds have legally adopted budgets except as described in Note 15. 6) During the year, the Office of Management and Budget acts on intradepartmental budget changes that do not alter the total revenue or expenditures budgeted to a cost center. A cost center represents a particular area of Board operations or a department. All other budget changesg(whether they are transfers between cost centers or alterations of total revenues and expenditures in a fund) are approved by the Board. Supplemental appropriations were necessary and the budgetary data presented herein was amended by the Board during the year in a legally permissible manner. 7) Florida Statute 129, Section 7, as amended in 1978, provides that only expenditures in excess of total fund budgets are unlawful . However, because the Board acts on all budget changes between cost centers, this becomes the level of control . 8) Budgeted to Actual Expenditure reports are employed as a management control device during the year for all fund types. 9) Budgets for all funds are adopted on a basis consistent with generally accepted accounting principles (GAAP) for that fund type, except for revenues and expenditures relative to tax anticipation notes and revenues and expenditures relative to debt and capital outlay for proprietary funds. Budgetary versus GAAP differences are described in a following note. 10) All appropriations lapse at year end. Inventory - Inventory in the General Fund and Internal Service Fund, Fleet Management, consists of certain supplies which are stated at cost using the moving average cost method. The inventory is determined by a monthly physical count. No reserve has been established within the General Fund balance as the consumption method is used to account for this inventory. Investments - Investments, with the exception of those held by deferred compensation plans, are stated at cost, which approximates market. Investments held by the deferred compensation plans are stated at market value. C-18 ��I MONROE COUNTY, FLORIDA BOARD OF COUNTY COMMISSIONERS NOTES TO COMBINED FINANCIAL STATEMENTS SEPTEMBER 30, 1995 NOTE 1 - SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued) The Board pools cash and investments, excluding those requiring or benefitingby separate investment. This gives the Board the ability to maximize its yield on the short-term investment of cash, increasing its income accordingly. Interest earned on pooled investments is allocated to the participating funds - based on their average daily balance. Individual fund deficits are ignored in the allocation of interest. General Fixed Assets - General Fixed Assets are recorded as expenditures in the General Fund, Special Revenue Funds, Capital Project Funds and other Governmental Fund types at the time of purchase and are capitalized at cost in the General Fixed Assets Account Group. Fixed assets consisting of certain improvements including roads, bridges, curbs and gutters, streets and sidewalks, drainage systems and lighting systems have not been capitalized. Gifts or contributions are recorded in General Fixed Assets at estimated fair market value at the time received. There is no depreciation expense recorded on General Fixed Assets. Enterprise and Internal Service Fund Fixed Assets - Additions to Enterprise and Internal Service Fund Fixed Assets are stated at cost. Depreciation has been provided using the straight-line method. The estimated useful lives of the various classes of depreciable fixed assets are as follows: Life - Years Buildings and Other Improvements 7-40 Machinery and Equipment 3-10 Improvements other than Buildings 50 Depreciation of Contributed Assets - Depreciation recognized on assets acquired or constructed through grants externally restricted for capital acquisitions is recorded as an operating expense in the related proprietary funds. Capital Lease Obligations - Capital lease obligations for non-Enterprise Funds are accounted for in the General Long-Term Debt Account Group. The capitalized lease obligations are stated at the original fair market value of leased assets capitalized, less payments since the inception of the lease discounted at the implicit rate of interest in the lease. Also, in the year an asset is acquired by capital lease, the expenditure for the asset and the offsetting amount of the financing source are reflected in the Statement of Revenues, Expenditures, and Changes in Fund Balance. Assets acquired under capital leases in non-Enterprise Funds are accounted for in the General Fixed Asset Account Group. Capital lease obligations of Enterprise Funds and the cost of assets so acquired are reflected in the accounts of those funds. C-19 l MONROE COUNTY, FLORIDA BOARD OF COUNTY COMMISSIONERS NOTES TO COMBINED FINANCIAL STATEMENTS SEPTEMBER 30, 1995 NOTE 1 - SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued) Unamortized Debt Expense - Unamortized debt expense of the Enterprise Funds is amortized by using the straight-line method over the life of the debt. Encumbrances - Encumbrance accounting, under which purchase orders are recorded to reserve that portion of the applicable appropriation, is employed in the Governmental and Expendable Trust Fund types. Encumbrances are not the equivalent of expenditures; therefore, the encumbrances are reported as reservations of fund balances at year end and reappropriated the following year. Property Taxes - Property taxes, based on assessed values at January 1, are levied and become due and payable on November 1st of each year. A four percent discount is allowed if the taxes are paid in November, with the discount declining by one percent each month thereafter. Taxes become delinquent on April 1st of each year, and tax certificates for the full amount of any unpaid taxes and assessments must be sold not later than June 1st of each year. No accrual for the property tax levy becoming due in November of 1995 is included in the accompanying financial statements, since such taxes are collected to finance expenditures of the subsequent period. Compensated Absences - Board policy grants employees annual leave and sick leave. Upon termination of employment, employees with six months or more of credited service can receive payment for accumulated annual leave. In general , sick leave payments are granted upon termination of employment to employees with five years or more of credited service, subject to percentage and maximum hour limitations. Accumulated annual leave, sick leave, and related benefits are accrued in Governmental Fund Types to the extent that such amounts would normally be liquidated with expendable available financial resources. The remaining liability is reflected in the General Long-Term Debt Account Group. The accumulated leave in Proprietary Fund Types is reflected in the Fund's financial statements on the accrual basis. Cash and Cash Equivalents - For purposes of the statement of cash flows, the Proprietary Fund Types consider all highly liquid investments (including restricted assets) with a maturity of three months or less when purchased to be cash equivalents. Total Columns on Combined Statements - Overview - Total columns on the Combined Statements - Overview (General Purpose Financial Statements) are captioned "Memorandum Only" to indicate that they are presented only to facilitate financial analysis. Data in these columns do not present financial position, results of operations, or cash flows in conformity with generally accepted accounting principles, and such data is not comparable to a consolidation. Interfund eliminations have not been made in the aggregation of this data. C-20 U MONROE COUNTY, FLORIDA BOARD OF COUNTY COMMISSIONERS NOTES TO COMBINED FINANCIAL STATEMENTS SEPTEMBER 30, 1995 NOTE 2 - CASH, CASH EQUIVALENTS AND INVESTMENTS Cash, cash equivalents, and investments consist of the following at September 30, 1995: Restricted Cash and Cash and Cash with Investments Investments Fiscal Agent Total Amount Invested in County's Pooled Cash Program $ 42,848,179 . $ - $ - $ 42,848,179 Demand Deposits 7,686,682 4,792,760 7,871 12,487,313 Investments 36,426,342 7,186,887 - 43,613,229 $ 86,961,203 $ 11,979,647 $ 7,871 $ 98,948,721 Florida Statute 125.31 authorizes the Board to invest surplus funds in the following: a) the Local Government Surplus Funds Trust Fund under the management of the State Board of Administration b) the Florida Counties Investment Trust Fund under the sponsorship of the Florida Association of Counties and the Florida Association of Court Clerks Comptrollers c) negotiable direct obligations of, or obligations of which the principal and interest are unconditionally guaranteed by, the U.S. Government d) interest bearing time deposits or savings accounts in banks and savings and loans organized under state laws or doing business and situated in the state, provided collateral requirements are met e) obligations of the Federal Home Loan Mortgage Corporation f) obligations of the Federal National Mortgage Association g) commercial paper of U.S. corporations having a rating of at least two of the following three ratings: A-1, P-1 and F-1, as rated by Standard & Poors, Moody's and Fitch Investors Service rating services h) Bankers' acceptances that are eligible for purchase by the Federal Reserve Banks and have a letter of credit rating of AA or better i) Tax-exempt obligations of the State of Florida and its various local governments, including Monroe County. Tax exempt obligations with a rating of A or less, must be an insured issue through MBIA or an equivalent company. Issues rated A+ or higher may or may not carry an insurance backing. C-21 MONROE COUNTY, FLORIDA BOARD OF COUNTY COMMISSIONERS NOTES TO COMBINED FINANCIAL STATEMENTS SEPTEMBER 30, 1995 NOTE 2 - CASH, CASH EQUIVALENTS AND INVESTMENTS (Continued) Deposits - Demand and time deposits are fully insured by Federal Depository Insurance and the multiple financial institution collateral pool required by Sections 280.07 and 280.08, Florida Statutes. Investments - The U.S. Government Securities are held by the Board's agent in the Board's name. Carrying Market Amount Value U.S. Government Securities $ 42,541,562 $ 42,352,886 Local Government Surplus Funds Trust Fund 42,848,179 42,848,179 Deferred Compensation Plans 1,071,667 1,071,667 $ 86,461,408 $ 86,272,732 NOTE 3 - MORTGAGES RECEIVABLE Mortgages receivable at September 30, 1995 consist of the following: Community Development Block Grant: Second Mortgages Receivable from individuals, collateralized by land and buildings, payable in monthly installments of $3,622 including interest at 3%, final payment due March 1, 2004 $ 397,553 Second Mortgages Receivable from individuals, collateralized by personal residences. The the entire amount of the loan will be forgiven over a ten year period at a rate of one fifth per year, beginning on the 7th anniversary of the completion of the construction of the improvements funded by the mortgage, provided that the mortgagor complies with the Mortgage covenants 262,500 Local Housing Assistance: Second Mortgages Receivable from individuals, collateralized by personal residences. Commencing in year sixteen of the mortgage, principal and accrued interest at 3% will be forgiven at the rate of 6.66% annually. The entire principal balance and accrued interest will be forgiven at the end of year thirty. If the residence is sold before the initiation of the forgiveness period, the full amount of the mortgage and accrued interest is due at closing 249,023 Second Mortgages Receivable from individuals, collateralized by personal residences. Principal payments shall be deferred for the term of the first mortgage loan, or until the date the last payment is due on the first mortgage. Interest is not charged on the mortgages unless the mortgagor is in default, in which case the interest rate is 12% per annum from the date when payment of the second is due. In the event the home is sold, transferred, e entire a ce is due 255,071 rented, refinanced or the first mortgage loan is satisfied, the b lan t Second Mortgages Receivable from individuals, collateralized by personal residences. The entire balance of the mortgage will be forgiven over a ten year period at the rate of ten percent per year upon the anniversary of the mortgage, provided that the mortgagor complies with the mortgage covenants. The mortgages are interest free 45,323 $ 1,209,470 Except for the local housing assistance mortgages, the mortgages receivable are equally offset by a fund balance reserve which indicates that they do not constitute "available spendable resources" even though it is a component of total assets. The local housing assistance mortgages are offset by a related deferred revenue account. C-22 it MONROE COUNTY, FLORIDA BOARD OF COUNTY COMMISSIONERS NOTES TO COMBINED FINANCIAL STATEMENTS 1 SEPTEMBER 30, 1995 NOTE 4 - INTERFUND BALANCES Individual fund interfund receivable and payable balances at September 30, 1995 are as follows: Interfund Interfund Fund Receivable Payable General Fund $ 639,234 $ 611,860 Special Revenue Funds: Fine and Forfeiture - 612,031 Road and Bridge 16,838 203,671 Law Library - 2 Tourist Development All Districts, 2 Cent 10,239 1,283 Tourist Development Administrative and Promotional, 2 Cent 21,218 5,652 Tourist Development District #0ne, 3 Cent 9,518 3,149 _ Tourist Development District #Two, 3 Cent 28 1,378 Tourist Development District #Three, 3 Cent 67 73 Tourist Development District #Four, 3 Cent 6,975 81 Tourist Development District #Five, 3 Cent 2 108 Fire and Ambulance District #1 11,776 146,832 Fire and Ambulance District #5 - 78,317 Fire and Ambulance District #6 57,224 2,110 Planning, Building and Zoning - 239,801 Parks and Recreation - 23,954 Upper Keys Health Care - 6,519 Impact Fees Parks and Recreation 14,000 70,000 Local Housing Assistance - - Cudjoe Gardens Culvert - - 176 147,885 1,395,137 Capital Project Funds: One Cent Infrastructure Surtax 76,400 735,117 Enterprise Funds: Municipal Service District - Waste - 145,080 Card Sound Bridge 1,081 30,237 Marathon Airport 388,273 10,280 Key West Airport 335,859 59,921 725,213 245,518 Internal Service Funds: Worker's Compensation 292,042 78,847 Group Insurance 1,078,029 6,045 Risk Management - 10,057 Fleet Management 186,383 62,605 1,556,454 157,554 $ 3,145,186 $ 3,145,186 C-23 MONROE COUNTY, FLORIDA BOARD OF COUNTY COMMISSIONERS NOTES TO COMBINED FINANCIAL STATEMENTS SEPTEMBER 30, 1995 NOTE 5 - RESTRICTED ASSETS Restricted Assets include those provided for by resolutions adopted by the County Commission for the issuance of the Municipal Service District - Waste Revenue Bonds, Refunding Improvement Revenue Bonds, Series 1993/83, Refunding Improvement Revenue Bonds, Series 1993/88, Sales Tax Revenue Bonds, Series 1991, and Airport Passenger Facility Charges. Total restricted assets as of September 30, 1995 are as follows: Cash, Cash Equiv.& Enterprise Fund - Municipal Service District - Waste Investments Renewal and Replacement Fund $ 2,167,347 Sinking Funds 602,095 2,769,442 Enterprise Fund - Marathon Airport Passenger Facility Charge Funds 182,687 Enterprise Fund - Kev West Airport Passenger Facility Charge Funds 1,509,413 Refunding Improvement Revenue Bonds, Series 1993/83 Debt Service Fund Sinking Fund 291,894 H Refunding Improvement Revenue Bonds, Series 1993/88 Debt Service Fund Sinking Fund 421,861 Sales Tax Revenue Bonds, Series 1991 Debt Service Fund Debt Service Reserve Fund 5,061,568 Sinking Fund 1,809,537 6,871,105 $ 12,046.402 C-24 I`j MONROE COUNTY, FLORIDA BOARD OF COUNTY COMMISSIONERS NOTES TO COMBINED FINANCIAL STATEMENTS SEPTEMBER 30, 1995 NOTE 6 - RESERVES FOR RESTRICTED ASSETS AND DESIGNATIONS OF FUND BALANCE Reserves representing the excess of amounts provided for certain restrict ed asset accounts over the liabilities payable therefrom are established by a reduction of retained earnings or fund balance. The following schedule reflects the reserve account balances at September 30, 1995: Enterprise Funds Municipal Service District - Waste: Reserved for Debt Service $ 315,035 Reserved for Renewal and Replacement 2,167,348 2,482,383 Debt Service Funds Refunding Improvement Revenue Bonds, Series 1993/83 ,- Reserved for Debt Service 291,894 Refunding Improvement Revenue Bonds, Series 1993/88 Reserved for Debt Service 421,861 Sales Tax Revenue Bonds, Series 1991 Reserved for Debt Service 6,869,718 7,583,473 $ 10,065,856 Retained earnings and fund balances are reserved to the extent of the excess of restricted assets over liabilities payable from restricted assets as follows: 402046 Total restricted assets $ 12,046,402 Less: Restricted assets for which retained earnings are not required to be reserved 1,692,101 Liabilities payable from restricted assets 288,445 $ 10,065,856 A portion of the unreserved fund balance in Special Revenue Fund, Tourist Development District #One, Three Cent has been designated for various beach nourishment projects. C-25 Ir i MONROE COUNTY, FLORIDA BOARD OF COUNTY COMMISSIONERS NOTES TO COMBINED FINANCIAL STATEMENTS SEPTEMBER 30, 1995 NOTE 7 - PROPERTY The following is a summary of changes in General Fixed Assets for the year ended September 30, 1995: 1994 Additions Deductions 1995 Land $ 14,504,507 $ 3,133,970 $ - $ 17,638,477 Buildings 58,593,301 4 427,586 166,846 62,854,041 Equipment 25997936 2,105,843 2,768,353 25,335,426 Construction in Progress: Sheriff Offices 755,324 3,625,502 - 4,380,826 Truman Offices 438,955 417,855 - 856,810 Other Construction 2,584,649 2,362,001 2,911,806 2,034,844 $102,874,672 $16,072,757 $ 5,847,005 $113,100,424 An additional $2,628,379 will be required to complete the construction projects under present contractual agreements. It is the Board's policy to not capitalize interest on construction projects financed with debt proceeds. Proprietary funds property, plant and equipment consist of the following at September 30, 1995: Internal Enterprise Service Funds Funds Land $ 6,024,716 $ - Buildings and Improvements 12,777,256 1,399,196 Equipment 14,989,178 1,290,903 Construction in Progress: Airport Improvements 289,735 - Other 150,934 - j Total Property 34,231,819 2,690,099 Less Accumulated Depreciation 12,479,356 514,405 J Net Property $ 21,752,463 $ 2,175,694 C-26 '�I MONROE COUNTY, FLORIDA BOARD OF COUNTY COMMISSIONERS NOTES TO COMBINED FINANCIAL STATEMENTS SEPTEMBER 30, 1995 NOTE 8 - TAX ANTICIPATION NOTES Tax anticipation notes payable at September 30, 1995 are as follows: Cudjoe Gardens Municipal Service Culvert District - Amount due to bank on March 15, 1996 with interest at 6.7%, payment to be funded by the first proceeds of taxes levied from the 1995-1996 fiscal year, proceeds of the note to be used for the installation of culverts in the Cudjoe Gardens subdivision $ 22,000 Winston Waterway Municipal Service Taxing District - Amount due to bank on October 30, 1996 with interest at 6.08%, payment to be funded by the first proceeds of taxes levied for the 1995-1996 fiscal year, proceeds of the note to be used for the improvement of certain roadways located in the Winston Waterway subdivision 130,000 Jolly Roger Estates Municipal Service Culvert District - Amount due to bank on March 15, 1996 with interest at 6.7%, payment to be funded by the first proceeds of taxes levied for the 1995- 1996 fiscal year, proceeds of the note to be used for the installation of culverts in the Jolly Roger Estates subdivision 12,000 $ 164,000 NOTE 9 - LONG-TERM DEBT The following is a summary of changes in long-term debt for the year ended September 30, 1995: Debt Debt 1994 Issued Retired 1995 General Long-Term Debt Group Revenue Bonds $ 44,050,000 $ - $ 3,315,000 $ 40,735,000 Accrued Compensated Absences 1,333,229 135,076 - 1,468,305 Capitalized Lease Obligations 3,384 1,633 1,751 Installment Loan 106,542 - 75,318 31,224 Subtotal 45,493,155 135,076 3,391,951 42,236,280 Proprietary Funds Revenue Bonds 9,105,000 - 300,000 8,805,000 Accrued Compensated- Absences 278,271 72,383 350,654 Capitalized Lease Obligation 2,213,451 - 129,926 2,083,525 Due to Other Governments 444,639 - 444,639 - Subtotal 12,041,361 72,383 874,565 11,239,179 Total $ 57,534,516 $ 207,459 $ 4,266,516 $ 53,475,459 C-27 li MONROE COUNTY, FLORIDA BOARD OF COUNTY COMMISSIONERS NOTES TO COMBINED FINANCIAL STATEMENTS SEPTEMBER 30, 1995 NOTE 9 - LONG-TERM DEBT (Continued) Bonds payable at September 30, 1995 from Proprietary Funds are composed of the following issues: Enterprise Revenue Bonds - $9,570,000 1991 Municipal Service District Refunding Improvement Bonds due in annual install - _, ments of $315,000 to $735,000 on October 1, 1995 to October 1, 2011; interest at 5.8% to 6.75% $ 8,805,000 Bonds payable at September 30, 1995 from Governmental Funds are composed of the following issues: Revenue Bonds - $42,415,000 1991 Sales Tax Revenue Bonds, Series 1991 due in annual installments of $2,940,000 to $4,595,000 on April 1, 1996 through April 1, 2004; interest at 5.30% to 6.20% $ 33,280,000 r Revenue Bonds - $1,185,000 1993 Refunding Improvement Revenue Bonds, Series 1993 due in annual installments of $175,000 to $200,000 on July 1, 1996 to July 1, 1999; interest at 4.1% to 4.75% 745,000 Revenue Bonds - $7,230,000 1993 Refunding Revenue Bonds, Series 1993 due in installments of $360,000 to $640,000 on December 1, 1995 to December 1, 2008; interest at 3.6% to 5.0% 6,710,000 $ 40,735,000 Other long-term liabilities payable at September 30, 1995 from Governmental Funds are composed of the following: Installment notes payable in monthly installments of $6,511 from October 1, 1995 to maturity dates at various times through the fiscal year ended September 30, 1996; the average interest rate is 6.55% $ 31,224 Debt Service Funding Requirements - The total annual debt service funding requirements for all bonds outstanding (net of sinking fund balances) at September 30, 1995, consisting of interest payments of $17,562,923 and principal payments of $48,896,224 are as follows: C-28 MONROE COUNTY, FLORIDA BOARD OF COUNTY COMMISSIONERS NOTES TO COMBINED FINANCIAL STATEMENTS SEPTEMBER 30, 1995 NOTE 9 - LONG-TERM DEBT (Continued) Revenue Bonds Year Ended Proprietary Funds Governmental September 30 Amount Interest Rate Amount Interest Rate 1996 891,162 5.80% - 6.75% 5,682,075 3.60% - 6.20% 1997 891,732 5.90% - 6.75% 5,673,240 4.00% - 6.20% 1998 890,788 6.00% - 6.75% 5,668,290 4.10% - 6.20% 1999 898,288 6.15% - 6.75% 5,663,455 4.30% - 6.20% 2000 893,380 6.30% - 6.75% 5,446,720 4.50% - 6.20% 2001-2005 4,459,175 6.40% - 6.75% 22,355,945 4.70% - 6.20% 2006-2010 4,249,687 6.75% 2,016,000 5.00% 2011 747,250 6.75% - Total $ 13,921,462 $ 52,505,725 Notes Payable Year Ended Governmental September 30 Amount Interest Rate Total 1996 31,960 6.06% - 7.3% 6,605,197 1997 - 6,564,972 1998 - 6,559,078 1999 - 6,561,743 r 2000 - 6,340,100 2001-2005 - 26,815,120 2006-2010 - 6,265,687 2011 - 747,250 Total $ 31,960 $ 66,459,147 The amount available in the Debt Service Funds to service the 1991, 1993/83 and 1993/88 revenue bonds is $7,583,473. Restrictive Covenants and Collateral Requirements - The 1993/83 Refunding Improvement Revenue Bonds are payable from and collateralized by a lien on and pledge of the racetrack funds received by Monroe County from the State of Florida. The 1993/88 Refunding Improvement Revenue Bonds are payable from and collateralized by a first lien upon and pledge of the Guaranteed Entitlement portion of the Revenue Sharing Trust Fund for Counties and the Second Guaranteed Entitlement for Counties paid by the State of Florida. The 1991 Municipal Service District Refunding Improvement bonds are payable solely from and collateralized by a prior lien upon and pledge of (i) charges for service levied annually against residential property within the Monroe County C-29 MONROE COUNTY, FLORIDA BOARD OF COUNTY COMMISSIONERS NOTES TO COMBINED FINANCIAL STATEMENTS SEPTEMBER 30, 1995 NOTE 9 - LONG-TERM DEBT (Continued) Municipal Service District (the "District") , Monroe County, Florida for the availability and furnishing of certain solid waste disposal services, (ii) payments received from franchisee solid waste collectors with respect to within the District, (iii) all other non ad valorem funds commercial property P P Y received by the District with respect to furnishing services of the solid waste facilities to the residents of the District excluding any state or federal funds received from time to time by the District and (iv) certain investment income received by the District. Under the terms of the enterprise revenue bonds issue, the Municipal Service District is required, among other things, to establish rates and to collect fees and charges which will be sufficient at all times to pay 110% of the Maximum Debt Service Requirement on the Series 1991 Bonds and on all outstanding Parity Bonds, plus 100% of all reserve or other payments including the cost of Operation and Maintenance and deposits for Renewal and Replacements of the Facilities. The Municipal Service District was in compliance with those covenants for the year ended September 30, 1995. The Bonds and the _ interest payable thereon will not constitute a general obligation of the District, Monroe County or the State of Florida, or a pledge of the faith and credit of the District, Monroe County, the State of Florida or any political subdivision thereof. Neither the Bonds, nor any interest or premium thereon, shall be payable from the ad valorem tax revenues of the District, Monroe County, or the State of Florida. The 1991 Sales Tax Revenue Bonds are payable from and collateralized by a lien and pledge of the portion of the proceeds of the one cent local government infrastructure sales surtax on deposit in the trust fund established for the County in the Florida State Treasury, allocated for and distributed monthly to the Board. NOTE 10 - DEFEASANCE OF DEBT The following schedule reflects the outstanding principal on refunded bonds, by issue, as of September 30, 1995: $8,000,000 Municipal Service District Improvement Revenue Bonds, Series 1980; defeased on December 6, 1985 using h proceeds from the $9,211,774 Municipal Service District Refunding Improvement Bonds, Series 1985 $ 6,915,000 $9,211,774 Municipal Service District Refunding Improve- ment Bonds, Series 1985; defeased on April 1, 1991 using proceeds from the Municipal Service District Refunding Improvement Bonds, Series 1991 6,380,486 Total Municipal Service District Bonds $ 13,295,486 C-30 L MONROE COUNTY, FLORIDA BOARD OF COUNTY COMMISSIONERS NOTES TO COMBINED FINANCIAL STATEMENTS SEPTEMBER 30, 1995 NOTE 10 - DEFEASANCE OF DEBT (Continued) $4,585,000 Card Sound Road and Bridge Improvement Revenue Bonds, Series 1993; defeased on March 8, 1994 using available cash $ 4,255,000 $2,155,000 Refunding Improvement Revenue Bonds, Series 1983; defeased on January 1, 1993 using proceeds from the Refunding Improvement Revenue Bonds, Series 1993/83 $ 1,750,000 $5,000,000 Improvement Revenue Bonds, Series 1988; defeased on May 1, 1993 using proceeds from the Refunding Revenue Bonds, Series 1993/88 5,000,000 $2,265,000 Improvement Revenue Bonds, Series 1988; defeased on May 1, 1993 using proceeds from the Refunding Revenue Bonds, Series 1993/88 975,000 Total General Revenue Bonds $ 7,725,000 NOTE 11 - LEASE OBLIGATIONS Capitalized lease obligations consist of equipment lease purchases accounted for in the General Long-Term Debt Account Group, the General Fixed Assets Account Group, and the Proprietary Funds. The future minimum payments under capitalized leases consist of the following at September 30, 1995: General Long- Proprietary Term Debt Funds Fiscal year ending September 30: 1996 2,376 259,200 1997 594 259,200 1998 - 259,200 1999 - 259,200 1 2000 - 259,200 Thereafter - 1,555,197 Total minimum payments 2,970 2,851,197 Amounts representing interest 1,219 767,672 Present value of net minimum lease payments $ 1,751 $ 2,083,525 C-31 MONROE COUNTY, FLORIDA BOARD OF COUNTY COMMISSIONERS NOTES TO COMBINED FINANCIAL STATEMENTS SEPTEMBER 30, 1995 NOTE 11 • LEASE OBLIGATIONS (Continued) Leased property which has been capitalized as of September 30, 1995 is as follows: General Fixed Assets - General Government $ 5,890 Proprietary Funds $ 2,335,830 Rental expense under cancelable operating leases for the current year amounted to $534,147. NOTE 12 - CONTRIBUTED CAPITAL Contributed capital consists of the following at September 30, 1995: 1994 Additions Refund 1995 Enterprise Funds - Contributions from Other Funds: Municipal Service District $ 2,813,849 $ 490,719 $ - $ 3,304,568 Card Sound Bridge 2,474,443 40,298 - 2,514,741 Marathon Airport 3,429,092 242,622 - 3,671,714 Key West Airport 1,368,390 7,778 2,383 1,373,785 Workers' Compensation 621 - - 621 Fleet Management 2,070,952 77,678 - 2,148,630 S 12,157,347 $ 859,095 $ 2,383 $ 13,014,059 I NOTE 13 - FUND DEFICITS The following funds had retained deficits at September 30, 1995: Cudjoe Gardens Municipal Service Culvert District - The fund deficit of $880 is the result of expenditures for the culvert project in advance of the collection of taxes to fund the project. The taxes have been levied for the following fiscal year. Jolly Roger Estate Municipal Service Culvert District - The fund deficit of $569 is the result of expenditures for the culvert project in advance of the collection of taxes to fund the project. The taxes have been levied for the following fiscal year. NOTE 14 - SEGMENTS OF ENTERPRISE ACTIVITIES Municipal Service District operating revenues are generated primarily by billings for mandatory garbage collection. Card Sound Bridge operating revenues are C-32 MONROE COUNTY, FLORIDA BOARD OF COUNTY COMMISSIONERS NOTES TO COMBINED FINANCIAL STATEMENTS SEPTEMBER 30, 1995 NOTE 14 - SEGMENTS OF ENTERPRISE ACTIVITIES rJ generated through tolls for the use of the Bridge. Revenues in the Key West and Marathon Airports are generated by rents and user fees. The key financial data for the year ended September 30, 1995 for the above services are as follows: Municipal Card Service Sound Marathon Key West 1 District Bridge Airport Airport Total Operating Revenues $ 13,356,515 $ 1,028,260 $ 580,570 $ 2,007,980 $ 16,973,325 Operating Expenses 12,452,817 495,257 809,714 1,420,126 15,177,914 Depreciation and Amortization 1,038,183 77,745 90,497 41,104 1,247,529 _ Total Operating Expenses 13,491,000 573,002 900,211 1,461,230 16,425,443 Operating Income (Loss) (134,485) 455,258 (319,641) 546,750 547,882 II Operating Grants 245,014 - 266,949 156,727 668,690 Investment Income 709,149 168,404 16,947 108,056 1,002,556 Interest Expense and Other Debt Service Costs (703,859) - - - (703,859) Loss on Disposition of Assets (126,169) - - - (126,169) Operating Transfers In 1,931,618 - 1,090,106 176,552 3,198,276 Operating Transfers Out (1,489,118) - (22,001) (31,592) (1,542,711) Net Income 432,150 623,662 1,032,360 956,493 3,044,665 Fund Equity, 1994 8,806,030 7,706,584 4,887,936 2,986,851 24,387,401 Contributed Capital 490,719 40,298 242,622 5,395 779,034 Fund Equity, 1995 $ 9,728,899 $ 8,370,544 $ 6,162,9111 $ 3,948,739 $ 28,211,100 Assets $ 23,279,887 $ 8,468,542 $ 6,421,889 $ 4,246 725 $ 42,417,043 Long-Term Debt $ 10,600,091 $ 20,933 $ 10,904 $ 85,303 $ 10,717,231 Acquisition and Construction of Property $ 586,717 $ 516,814 $ 602,099 $ 63,501 $ 1,769,131, Net Increase (Decrease) in Cash Flows $ (1,616,078) $ (1,028,411) $ (244,266) $ 873,701 $ (2,015,054) NOTE 15 - BUDGETARY - GAAP REPORTING RECONCILIATION The accompanying Combined Statement of Revenues, Expenditures and Changes in Fund Balances - Budget and Actual - General , Special Revenue, Debt Service, Capital Project and Expendable Trust Funds for the year ended September 30, 1995 presents __ comparisons of the legally adopted budget with actual data on a budgetary basis. Because certain accounting principles applied for purposes of developing data on a budgetary basis differ from those used to present financial statements in conformity with GAAP, a reconciliation of resultant basis, timing and perspective C-33 1 n MONROE COUNTY, FLORIDA BOARD OF COUNTY COMMISSIONERS NOTES TO COMBINED FINANCIAL STATEMENTS SEPTEMBER 30, 1995 NOTE 15 - BUDGETARY - GAAP REPORTING RECONCILIATION differences in the Excess of Revenues and Other Sources over Expenditures and Other Uses for the year ended September 30, 1995 is presented as follows: Special Debt Capital Expendable P P General Revenue Service Projects Trust Excess of revenues and other sources over (under) expenditures and other uses - budgetary basis $(1,185,175) $ 4,835,102 $ (542,158) $ (4,180,998) $ 14,495 Adjustments: To adjust revenues for tax anticipation — notes - (34,000) - - - To adjust expenditures for repayment of tax anticipation note - 310,000 - - - To adjust for mortgages receivable - (548,894) - - - To adjust for mortgage loans made - 548,894 - - - To record excess of revenues over expenditures for unbudgeted funds - Winston Waterway Municipal Service District - 112 - - - Total Adjustments - 276.112 - - - Excess of revenues and other sources over (under) expenditures and other uses - GAAP basis $(1,185,175) $ 5,111,214, $ (542,158) $ (4,180,998) $ 14,495 NOTE 16 - INTERFUND TRANSFERS Operating Transfers during the year ended September 30, 1995 consisted of the following: Operating Operating Fund Transfers In Transfers Out General Fund $ 1,248,356 $ 1,248,356 Debt Service: 1991 Sales Tax Revenue Bonds 4,879,821 - Capital Project: it One Cent Infrastructure Surtax 53,593 6,588,979 Enterprise Fund: Municipal Service District 1,931,618 1,489,118 Marathon Airport 1,090,106 22,001 . Key West Airport 176,552 31,592 I 3,198,276 1,542,711 $ 9,380,046 $ 9,380,046 I C-34 U MONROE COUNTY, FLORIDA BOARD OF COUNTY COMMISSIONERS NOTES TO COMBINED FINANCIAL STATEMENTS SEPTEMBER 30, 1995 NOTE 16 - INTERFUND TRANSFERS (Continued) Residual Equity Transfers during the year ended September 30, 1995 consisted of the following: Equity Equity Fund Transfers In Transfers Out General Fund $ - $ 18,202 Special Revenue Funds: Community Development 18,202 - Tourist Development District #One, 2 Cent - 456,560 Tourist Development District #Two, 2 Cent - 147,473 Tourist Development District #Three, 2 Cent - 102,645 Tourist Development District #Four, 2 Cent - 90,177 Tourist Development District #Five, 2 Cent - 152,686 Tourist Development, All Districts 2 Cent 949,541 - Fire and Ambulance District #6, Key Largo 2,594 - Special Road District, Cross Key Waterway Estates - 2,594 970,337 952,135 $ 970,337 $ 970,337 NOTE 17 - RETIREMENT PLAN Substantially all full -time Board employees are participants in the Florida Retirement System, "The System", a multiple-employer, cost-sharing public retirement system. The System, which is controlled by the State Legislature and administered by the State of Florida, Department of Administration, Division of Retirement, covers approximately 573,000 full -time employees of various governmental units within the State of Florida. The System provides for vesting of benefits after 10 years of creditable service. Normal retirement benefits are available to employees who retire at or after age 62 with 10 or more years of service. Early retirement is available after 10 years of service with a 5% reduction in benefits for each year prior to the normal retirement age. Retirement benefits are based on age, average compensation and years-of-service credit where average compensation is computed as the average of an individual 's five highest years of earnings. C-35 MONROE COUNTY, FLORIDA BOARD OF COUNTY COMMISSIONERS NOTES TO COMBINED FINANCIAL STATEMENTS SEPTEMBER 30, 1995 NOTE 17 - RETIREMENT PLAN (Continued) The Board has no responsibility to the System other than to make the periodic payments required by state statutes. Ten-year historical trend information showing the System's progress in accumulating sufficient assets to pay benefits when due is presented in the System's June 30, 1995 Comprehensive Annual Financial Report. The amount reported below as "pension benefit obligation" is a standardized disclosure measure of the present value of pension benefits, adjusted for the effects of projected salary increases estimated to be payable in the future as a result of employee service to date. The measure is the actuarial present value of credited projected benefits and is intended to assist users in assessing the plan's funding status on a going-concern basis, assess progress made in accumulating sufficient assets to pay benefits when due, and make comparisons amonggovernmentpensionplans and employers. The S stem does not conduct Y separate measurements of assets and pension benefit obligations for individual employers. The pension benefits obligation at June 30, 1995 for the System as a whole, determined through an actuarial valuation performed as of that date, was $47.3 billion. The System's net assets available for benefits on that date (valued at amortized cost) were $41.6 billion, resulting in an unfunded pension benefit obligation of $5.7 billion. Participating employer contributions are based upon state-wide rates established by the State of Florida. These rates are applied to employee salaries as follows: regular employees, 16.91%, special risk employees, 26.83%, and elected o officials, 27.48%. There are no employee contributions to the plan. The Board's contributions of approximately $3,337,000 made during the year ended September 30, 1995 were made in accordance with contribution requirements. These contributions represented approximately 0.11% of total contributions required of all participating employers during the fiscal year of the System ended June 30, 1995. Total payroll for Board employees during the fiscal year ended September 30, 1995 was approximately $19,249,000, with the portion attributed to employees covered by the System being $18,898,622. The contribution to the System for the year was approximately 17.7% of total covered payroll . There were no changes in actuarial assumptions, benefit provisions, actuarial funding methods or any other significant factors that affected the Board's contribution during the fiscal year ended September 30, 1995. � NOTE 18 POST RETIREMENT BENEFITS OTHER THAN PENSION In addition to the retirement plan described in Note 17, the Board provides post retirement health care benefits in accordance with state statutes to all C-36 MONROE COUNTY, FLORIDA BOARD OF COUNTY COMMISSIONERS NOTES TO COMBINED FINANCIAL STATEMENTS SEPTEMBER 30, 1995 if NOTE 18 - POST RETIREMENT BENEFITS OTHER THAN PENSION (Continued) employees who retire from the Board on or after attaining age 62 with at least r- 10 years of service, and who are enrolled in the Board's group health plan. Currently 138 retirees are eligible for this post employment benefit. Expenditures for post retirement health care benefits are recognized as the premiums are paid. During the year ended September 30, 1995, expenditures of $66,022 were recognized for post retirement health care. NOTE 19 - DEFERRED COMPENSATION PLAN The Board offers its employees a deferred compensation plan created in accordance with Internal Revenue Code Section 457. The plan, available to all employees, permits them to defer a portion of their salary until future years. The deferred compensation is not available to employees until termination, retirement, death, or unforeseeable emergency. All amounts of compensation deferred under the plan, all property and rights purchased with those amounts, and all income attributable to those amounts, property, or rights are (until paid or made available to the employee or other beneficiary) solely the property and rights of the Board (without being restricted to the provisions of benefits under the plan) , subject only to the claims of the Board's general creditors. Participants' rights under the plan are equal to those of general creditors of the Board in an amount equal to the fair market value of the deferred account for each participant. The Board has no liability for losses under the plan but does have the duty of due care that would be required of an ordinary prudent investor. The Board believes that it is unlikely that it will use the assets to satisfy the claims of general creditors in the future. NOTE 20 - RECOGNITION OF CLOSURE AND POST CLOSURE COST State and federal laws require final cover and closure as well as post closure care of the County's landfills. Recognition of the liability for closure and postclosure costs is based on the landfill capacity used to date. The landfill capacity of the County's landfills is 100% used and has. no remaining landfill life. Closure of the landfills was substantially completed during the year ended September 30, 1994. Accordingly, no future closure cost liability exists except for post closure costs estimated to be incurred in the coming year. The Florida Department of Environmental Protection approved a post closure operating plan which permits the County to fund post closure costs as an operating expense using annual appropriations. Accordingly, no assets have been C-37 MONROE COUNTY, FLORIDA BOARD OF COUNTY COMMISSIONERS NOTES TO COMBINED FINANCIAL STATEMENTS SEPTEMBER 30, 1995 NOTE 20 - RECOGNITION OF CLOSURE AND POST CLOSURE COST (Continued) restricted for payment of post closure care costs. Any additional costs due to inflation or deflation, changes in technology or additional post closure care requirements will be covered by additional charges to service users. NOTE 21 - LITIGATION The Board is a defendant in various lawsuits and is involved in other disputes wherein substantial amounts are claimed. In the opinion of the Board, these suits and claims should not result in judgements or settlements which, in aggregate, would have a material adverse effect on the Board's financial condition. NOTE 22 - COMMITMENTS AND CONTINGENCIES Grant Programs - The Board participates in a number of federally assisted grant programs. These programs are subject to financial and compliance audits by the grantors or their representatives. As of March 4, 1996 there were no material questioned or disallowed costs as a result of grant audits in process or completed. Arbitrage Rebate - In accordance with the Tax Reform Act of 1986, any interest earnings on borrowed construction funds in excess of the interest costs are required to be rebated to the federal government. The Board has estimated that there will be no significant liability for arbitrage rebate. Impact Fee Refunds - Unexpended or unencumbered funds arising from the collection of impact fees may be refunded within one year following the end of the sixth year from the date on which the impact fee was paid or within three months of the noncommencement of construction. Industrial Development Bonds - By resolution adopted February 21, 1995, the Board authorized the issuance of $3,400,000 of Industrial Development Revenue Bonds for the North Key Largo Utility Corporation Project. The bonds were subsequently issued March 9, 1995 and are secured by a mortgage on certain real estate owned by The North Key Largo Utility Corporation. These bonds do not constitute an obligation of the County. NOTE 23 - RISK MANAGEMENT The Board is exposed to various risks of loss related to tort; theft of, damage to, and destruction of assets; errors and omissions; injuries to employees; and natural disasters. During the fiscal years ended 1976, 1984 and 1988, the County C-38 MONROE COUNTY, FLORIDA BOARD OF COUNTY COMMISSIONERS NOTES TO COMBINED FINANCIAL STATEMENTS SEPTEMBER 30, 1995 NOTE 23 - RISK MANAGEMENT (Continued) established the Worker's Compensation, GroupInsurance, and Risk Management P9 Funds, respectively, as internal service funds to account for and finance its uninsured risks of loss. Under these programs, the Worker's Compensation provides $450,000 coverage per claim for regular employees and $500,000 coverage per claim for police and firemen. The Group Insurance Fund provides coverage up to $75,000 for each medical claim. Risk management provides $100,000 for each general liability claim and $25,000 for most property damage claims. Windstorm, Flood and Property Damage insurance excess coverage varies by individual property. The County purchases commercial insurance for claims in excess of coverage provided by the funds and for all other risks of loss. Settled claims have not exceeded this commercial coverage in any of the past three years. All funds of the Board participate in the programs and make payments to the Worker's Compensation, Group Insurance and Risk Management Funds based on estimates of the amounts needed to pay prior and current year claims. The claims liabilities reported at September 30, 1995 are based on the requirements of Governmental Accounting Standards Board Statement No. 10, which requires that a liability for claims be reported if information prior to the issuance of the financial statements indicates that it is probable that liability has been incurred at the date of the financial statements and the amount of the loss can be reasonably estimated. Changes in the claims liability amounts in fiscal year 1994 and 1995 were: Worker's Group Risk Compensation Insurance Management Total Balance at October 1, 1993 $ 250,000 $ 1,251,477 $ 1,348,325 $ 2,849,802 Current year claims and changes in estimates 392,370 5,020,281 90,906 5,503,557 Claim payments (392,370) (4,824,781) (229,251) (5,446,402) Balance at September 30, 1994 250,000 1,446,977 1,209,980 2,906,957 Current year claims and changes in estimates 496,975 7,353,488 5,106 7,855,569 Claim payments (496,975) (6,769,589) (480,469) (7,747,033) Balance at September 30, 1995 $ 250,000 $ 2,030,876 $ 734,617 $ 3,015,493 1 C-39 �_ it • THIS PAGE INTENTIONALLY LEFT BLANK i i MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE-BUDGET AND ACTUAL GENERAL FUND FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1995 Variance Favorable Budget Actual (Unfavorable) Revenues: Taxes $ 12,015,748 $ 11,715,847 $ (299,901) _ Licenses and Permits 220,000 428,397 208,397 Intergovernmental 11,657,322 10,940,242 (717,080) Charges for Services 3,278,720 3,773,587 494,867 Fines and Forfeitures 18,500 81,843 63,343 - Investment Income 408,478 499,728 91,250 Miscellaneous 177,993 242,133 64,140 Total Revenues 27,776,761 27,681,777 (94,984) Expenditures: Current: General Government: Board of County Commissioners 1,050,473 992,626 57,847 Insurances-Clerk Circuit Court 365,390 362,954 2,436 Insurances-Clerk to the Board 128,532 128,532 -- Insurances-Microfilm 30,792 30,792 -- Clerk to the Board 750,940 746,847 4,093 Clerk of the Circuit Court 1,250,295 1,195,690 54,605 Public Records Trust Fund 275,000 53,058 221,942 - Clerk of the Circuit Court-Microfilm 171,698 165,075 6,623 Clerk of the County Court 867,757 839,392 28,365 - Clerk- Data Processing 333,666 292,789 40,877 Clerk- Domestic Relations 57,234 57,188 46 Criminal Systems 87,265 87,198 67 Internal Audit 121,899 102,827 19,072 TDC Audit Function 134,974 97,831 37,143 -_ County Attorney 887,460 887,460 -- Property Appraiser 2,082,395 2,075,042 7,353 Tax Collector 2,616,592 2,613,700 2,892 Circuit Court 385,828 360,661 25,167 Guardian Ad Litem 122,888 107,861 15,027 Court Reporter 59,781 56,965 2,816 County Court 95,630 81,574 14,056 Pretrial Services 384,148 367,195 16,953 State Attorney 131,541 67,677 63,864 Public Defender 167,540 162,497 5,043 Guardianship of Monroe County 57,904 57,283 621 Involuntary Civil Commitment Appointment 65,000 41,845 23,155 Supervisor of Elections 578,900 512,627 66,273 Elections 220,664 192,284 28,380 County Administrator 298,766 285,730 13,036 Information Systems 1,217,593 1,217,593 -- Office of Management& Budget 233,310 211,946 21,364. D-1 (Continued) MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE-BUDGET AND ACTUAL GENERAL FUND-CONTINUED FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1995 Variance Favorable Budget Actual (Unfavorable) ,, Grants Management 82,099 70,620 11,479 Purchasing 292,918 249,973 42,945 - Public Information Office 74,204 61,878 12,326 Personnel\Safety 318,782 311,764 7,018 Public Works Management 135,862 135,649 213 Public Works Facilities Maintenance 3,554,747 3,468,751 85,996 Advertising 5,000 4,901 99 Public Safety Management 145,793 143,866 1,927 Community Services Management 115,977 115,601 376 -, Anti Drug Abuse Pretrial 90,910 85,126 5,784 Quasi External Services 282,851 256,766 26,085 7 Total General Government 20,330,998 19,35 ,634 973,364 Public Safety: Cuban Immigration 87,128 87,128 - Medical Examiner 329,559 325,304 4,255 Emergency Management 186,493 185,027 1,466 Marathon EOC 55,840 47,831 8,009 Key West EOC 12,266 11,510 756 Radiological Emergency Preparedness Grant 112,734 90,422 22,312 Emergency Management Trust Fund 71,068 70,793 275 Emergency Medical Services Coordinator 135,236 124,127. 11,109 Emergency Medical Services Award Grant 163,280 -- 163,280 Medical/Rescue Equipment Project 171,646 163,732 7,914 Systems Evaluation/Quality Assurance 55,124 25,145 29,979 Emergency Medical Communications 29,262 21,689 7,573 Emergency Medical Air Transportation 50,000 49,228 772 Communications 367,399 345,893 21,506 Red Cross Lower Keys 10,000 10,000 - Red Cross Upper Keys 10,000 10,000 -- Total Public Safety 1,847,035 1,567,829 279,206 Physical Environment: Windley Key Channel Marker#13 1,325 1,325 -- DNR Boating Improvement Funds 160,000 -- 160,000 Sugarloaf Sound Channel Markers 20,000 9,197 10,803 Waterway Program 66,460 2,370 64,090 Indian Key Channel Markers 10,680 -- 10,680 Alien Vessel Removal 23,677 15,313 8,364 DV Removal 091626 1,470 1,470 -- DV Removal 091715 1,512 1,512 -- Bertha Street Boat Ramp 45,000 -- 45,000 D-2 (Continued) I_ ) MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS SCHEDULE OF REVENUES, EXPENDITURES AND D N CHANGES IN FUND BALANCE-BUDGET AND ACTUAL GENERAL FUND-CONTINUED FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1995 r Variance Favorable - Budget Actual (Unfavorable) Channel Marker#16 2,417 -- 2,417 DV Removal 091420,22,23,25,1661 6,960 6,960 -- DV Removal 091779 3,280 1,680 1,600 Derelict Vessel Removal 66,000 46,408 19,592 No-Wake Signage Garrison Bight 2,000 -- 2,000 Key West Anchorage Mooring Buoy 4,300 -- 4,300 DV Removal 091772 687 687 -- Channel Marker#2 Tamarac Park 778 778 -- _ DV Removal 091728 798 798 - Channel Marker#18 Kemp Channel 1,800 1,800 - ,- Emergency Channel Marker Repairs 4,350 4,350 -- DV Removal 091653 1,600 1,600 -- Sugarloaf Sound Channel Marking Project 30,000 29,203 797 DV Removal 091843 600 600 -- Kemp Channel&Coco Plum#1 19,198 19,198 -- DV Removal 091855 1,560 1,560 - Tavernier Creek#15 1,920 1,920 -- Emergency Repair Cow Key Channel#2 1,800 1,800 - DV Removal 091864, 091865 1,749 1,749 - Emergency Repair Channel Markers 8,748 8,748 - Derelict Vessel Removal 64,639 30,403 34,236 Signage Indian Key 1,043 1,043 -- - DV Removal 091860 1,100 1,100 - Boating Restricted Area 20,000 -- 20,000 Key West Power Squadron 540 540 -- Emergency Derelict Vessel 1,093 1,093 -- Extension Service 151,494 139,772 11,722 -- Total Physical Environment 730,578 334,977 395,601 Transportation: County Engineer 91,520 89,359 2,161 Economic Environment: r BRAC Grant 167,938 134,814 33,124 Housing Authority\HUD 701 25 676 Veteran's Affairs 338,997 317,483 21,514 SFETC -JTPA Liaison 95,760 34,406 61,354 SFETC Intake 173,199 129,942 43,257 Summer Youth Employment&Training 98,010 36,110 61,900 Total Economic Environment 874,605 652,780 221,825 D-3 (Continued) 1 MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE-BUDGET AND ACTUAL GENERAL FUND-CONTINUED FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1995 Variance Favorable Budget Actual (Unfavorable) Human Services: HRS Substance Abuse Grant 146,568 78,391 68,177 Public Works Animal Shelter 671,188 626,020 45,168 Middle Keys Guidance Clinic 501,266 501,225 41 Upper Keys Guidance Clinic 87,859 87,859 -- Care Center for Mental Health 214,629 206,849 7,780 The Heron 25,000 25,000 -- Monroe County Association for Retarded Citizens 30,695 30,695 -- Grace Jones Daycare Center 3,091 3,091 -- Welfare Administration 571,883 568,756 3,127 Welfare Services 799,500 550,829 248,671 Health Care Responsibility Act 311,384 23,106 288,278 Bayshore Manor 355,445 334,877 20,568 Senior Community Service Project-I 339,165 200,424 138,741 Senior Community Service Project-II 36,067 34,658 1,409 Nutrition C-I 256,969 200,640 56,329 Nutrition C-II 237,176 181,121 56,055 CCE-In Home Services 1,165,929 702,343 463,586 CCDA- Homemakers 230,222 134,165 96,057 Homemaker III-D 42,782 27,483 15,299 Referral 3-B Information 312,190 289,589 22,601 ADIP 47,335 24,975 22,360 Nutrition IIIF 13,937 10,888 3,049 Lower Keys AARP 1,500 392 1,108 Middle Keys AARP 1,500 1,309 191 Upper Keys AARP 1,500 745 755 Big Pine Key AARP 1,500 1,028 472 r Older Americans Volunteer Program 4,000 2,508 1,492 Legal Aid 21,000 12,967 8,033 Help Line 18,000 18,000 -- Domestic Abuse Shelter 23,010 23,010 -- 1� Hospice of the Florida Keys 50,000 50,000 -- J Big Brothers\Big Sisters 20,000 20,000 -- Handicapped Job Placement 12,000 12,000 -- Florida Keys Children Shelter 26,695 10,955 15,740 Wesley House 25,000 25,000 -- Literacy of America 5,000 5,000 -- Anti Drug Abuse DARE 46,132 43,911 2,221 Total Human Services 6,657,117 5,069,809 1,587,308 Culture and Recreation: Florida Keys Youth Club 30,000 30,000 -- Florida Keys Outreach Coalition 5,000 5,000 -- Upper Keys Youth Club 33,600 33,600 -- D-4 (Continued) !i MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE-BUDGET AND ACTUAL GENERAL FUND -CONTINUED 1 FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1995 Variance Favorable Budget Actual (Unfavorable) Heart of the Keys Recreation 18,000 18,000 -- Big Pine Athletic Association 18,000 17,829 171 Fine Arts Council 18,742 13,675 5,067 Higgs Beach 71,635 71,330 305 Summer School Recreation Program 42,750 42,184 566 Historic Fla. Keys Preservation Board 8,550 8,550 -- Monroe County Museums 26,216 22,078 4,138 Lower Matecumbe Beach 1,241 1,241 -- Sombrero Beach Restrooms 32,750 -- 32,750 Library Admin Support 367,252 349,266 17,986 Library Key West 430,233 392,563 37,670 Library Bookmobile 45,287 45,053 234 Library Marathon 198,292 176,813 21,479 Library Islamorada 173,130 165,591 7,539 Library Key Largo 218,361 209,357 9,004 Library Big Pine Key 92,856 75,554 17,302 Library Donations 138,524 36,371 102,153 Total Cultural and Recreation 1,970,419 1,714,055 256,364 Debt Service: Principal Retirement 76,374 74,905 1,469 Interest and Fiscal Charges 6,202 5,604 598 Total Debt Service 82,576 80,509 2,067 1 Total Expenditures 32,584,848 28,866,952 3,717,896 Excess of Revenues Over/(Under) Expenditures (4,808,087) (1,185,175) 3,622,912 Other Financing Sources/(Uses): Reserve for Contingencies (19,559) -- 19,559 Transfers from Other Funds 2,203,527 1,248,356 (955,171) - Transfers to Other Funds (1,267,018) (1,248,356) 18,662 Total Other Financing Sources(Uses) 916,950 -- (916,950) Excess of Revenues and Other Sources Over/(Under) Expenditures and Other Uses (3,891,137) (1,185,175) 2,705,962 Fund Balance;October 1, 1994 10,440,825 10,440,825 -- Residual Equity Transfer Out -- (18,202) (18,202) Fund Balance, September 30, 1995 $ 6,549,688 $ 9,237,448 $ 2,687,760 D-5 MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS COMBINING BALANCE SHEET ALL SPECIAL REVENUE FUNDS SEPTEMBER 30, 1995 Community Development Fine Road Block & & Law Grant Forfeiture Bridge Library ASSETS Assets: Cash and Cash Equivalents $ 117,115 $ 5,018,723 $ 6,516,885 $ 23,406 Investments at Cost or Amortized Cost -- 2,161,331 5,367,905 -- Accounts Receivable: Other 5 55 20 -- Allowance for Other Uncollectible -- -- -- -- Mortgage Note Receivable 660,053 - - -- Allowance for Mortgage Receivable (248,153) - - - Due from Other Funds - - 16,838 - Due from Other Governmental Units 120,032 1,744,553 621,398 1,680 Interest Receivable - 36,129 89,732 -- -- Total Assets $ 649,052 $ 8,960,791 $ 12,612,778 $ 25,086 LIABILITIES AND FUND EQUITY Liabilities: , Accounts Payable $ 69,794 $ 116,538 $ 131,101 $ 425 Tax Anticipation Note - - - - Accrued Wages and Benefits Payable - 15,919 68,717 - Accrued Compensated Absences Payable -- 7,835 8,760 - Due to Other Funds -- 612,031 203,671 2 Due to Other Governmental Units 5,634 . 580 1,782 -- Deposits in Escrow -- -- 375 -- Deferred Revenues 262,500 -- -- -- Other Current Liabilities - 45 -- -- Total Liabilities 337,928 752,948 414,406 427 Fund Equity: Fund Balances: Reserved for Encumbrances -- 6 10,355 -- Reserved for Mortgage Loans 149,399 -- - -- Unreserved, Designated for Beaches -- -- -- -- Unreserved Undesignated 161,725 8,207,837 12 188,017 24,659 Total Fund Equity 311,124 8,207,843 12,198,372 24,659 Total Liabilities and Fund Equity $ 649,052 $ 8,960,791 $ 12,612,778 $ 25,086 E-1 (Continued) U MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS COMBINING BALANCE SHEET ALL SPECIAL REVENUE FUNDS -CONTINUED SEPTEMBER 30, 1995 Tourist Tourist Tourist Tourist Development, Development, Development, Development, District District District District #One #Two #Three #Four 2 Cent 2 Cent 2 Cent 2 Cent ASSETS — Assets: Cash and Cash Equivalents $ -- $ -- $ -- $ — ,— Investments at Cost or Amortized Cost — -- _ Accounts Receivable: Other -- — — -- Allowance for Other Uncollectible -- -- -- — Mortgage Note Receivable -- — -- -- Allowance for Mortgage Receivable -- -- — -- Due from Other Funds -- -- -- -- Due from Other Governmental Units -- -- -- -- Interest Receivable — -- -- -- Total Assets $ — $ -- $ -- $ -- LIABILITIES AND FUND EQUITY Liabilities: Accounts Payable $ — $ -- $ -- $ -- Tax Anticipation Note -- -- — — Accrued Wages and Benefits Payable — -- -- — Accrued Compensated Absences Payable -- -- -- -- Due to Other Funds -- -- -- -- Due to Other Governmental Units -- -- -- — Deposits in Escrow -- -- -- — Deferred Revenues -- -- -- — Other Current Liabilities -- — -- -- Total Liabilities -- -- — -- Fund Equity: Fund Balances: Reserved for Encumbrances -- -- -- -- r Reserved for Mortgage Loans -- -- -- -- Unreserved, Designated for Beaches -- -- -- -- Unreserved, Undesignated -- -- -- — Total Fund Equity -- -- -- -- Total Liabilities and Fund Equity $ -- $ -- $ -- $ -- E-2 ' Tourist Tourist Development, Tourist Tourist Tourist _ Development, Tourist Administrative Development, Development, Development, District Development, and District District District #Five All Districts Promotional #One #Two #Three 2 Cent 2 Cent 2 Cent 3 Cent 3 Cent 3 Cent -- 5 883 1 5 20 1 257 920 175 987 $ 275 496 $ $ 1,40 $ ,86 ,5 $ $ , -- -- 55 -- -- -- -- 10,239 21,218 9,518 28 67 - 18,219 37,753 14,870 1,174 2,328 IJ $ -- $ 1,434,341 $ 1,924,546 $ 1,282,308 $ 177,189 $ 277,891 $ - $ 151,727 $ 189,289 $ 170,366 $ 62,768 $ 86,805 - 578 1,386 752 435 37 -- 232 - -- -- -- - 1,283 5,652 3,149 1,378 73 -- 16 528 - -- -- -- 153,836 196,855 174,267 64,581 86,915 -- -- 664 -- -- -- J -- -- - 356,183 -- -- -- 1,280,505 1,727,027 751,858 112,608 190,976 -- 1,280,505 1,727,691 1,108,041 112,608 190,976 $ -- $ 1,434,341 $ 1,924,546 $ 1,282,308 $ 177,189 $ 277,891 i ', E-3 (Continued) MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS COMBINING BALANCE SHEET ALL SPECIAL REVENUE FUNDS-CONTINUED SEPTEMBER 30, 1995 Tourist Tourist Fire And Development, Development, Ambulance Fire And District District District#1 Ambulance #Four #Five Lower and District#5 3 Cent 3 Cent Middle Keys Tavernier ASSETS - Assets: Cash and Cash Equivalents $ 249,176 $ 249,249 $ 1,171,733 $ 426,413 - Investments at Cost or Amortized Cost - -- 109,538 -- Accounts Receivable: Other -- -- 1,144,364 80,456 Allowance for Other Uncollectible - - (940,487) (36,197) Mortgage Note Receivable - -- -- -- Allowance for Mortgage Receivable - - -- - Due from Other Funds 6,975 2 11,776 -- Due from Other Governmental Units 7,073 2,540 58,548 7,452 Interest Receivable -- -- 1,831 - Total Assets $ 263,224 $ 251,791 $ 1,557,303 $ 478,124 LIABILITIES AND FUND EQUITY Liabilities: Accounts Payable $ 56,649 $ 47,299 $ 113,013 $ 16,723 _ Tax Anticipation Note -- -- -- -- Accrued Wages and Benefits Payable 42 55 66,805 9,850 Accrued Compensated Absences Payable -- - 14,576 12,437 Due to Other Funds 81 108 146,832 78,317 Due to Other Governmental Units -- -- 4,804 -- ; Deposits in Escrow -- -- -- - Deferred Revenues -- - -- -- - Other Current Liabilities -- -- -- -- Total Liabilities 56,772 47,462 346,030 117,327 Fund Equity: Fund Balances: Reserved for Encumbrances -- - -- 495 -- -- Reserved for Mortgage Loans -- -- -- -- Unreserved, Designated for Beaches -- - -- -- - Unreserved, Undesignated 206,452 204,329 1,210,778 360,797 Total Fund Equity 206,452 204,329 1,211,273 360,797 Total Liabilities and Fund Equity $ 263,224 $ 251,791 $ 1,557,303 $ 478,124 E-4 Li Unincorporated Special Area Service Unincorporated Fire And Translator Road District District Area Service II Ambulance System Cross Key Planning, District District#6 Service Waterway Building and Parks and Impact Fees Key Largo District Estates Zoning Recreation Roadways ti- $ 512,487 $ 174,359 $ - $ 660,275 $ 400,032 $ 4,821,459 -- -- -- 1,643,068 - 1,407,550 212 -- -- 552 2 105 -57,224 -- - - - - 11,186 3,727 - 59,532 8,310 -- - -- -- 27,466 - 23,529 $ 581,109 $ 178,086 $ -- $ 2,390,893 $ 408,344 $ 6,252,643 $ 41,757 $ 15,321 $ - $ 127,396 $ 29,621 $ 906 - 1,196 - - 115,915 - 8,199 -- 523 -- -- 11,337 5,212 -- i 2,110 -- - 239,801 23,954 -- `I -- -- -- 4,281 30,392 -- -- -- -- - 6,000 -- - - 45,586 15,321 - 498,730 103,378 906 L.J 1 75,339 -- -- 714 204 -- 460,184 162,765 -- 1,891,449 304,762 6,251,737 535,523 162,765 -- 1,892,163 304,966 6,251,737 $ 581,109 $ 178,086 $ -- $ 2,390,893 $ 408,344 $ 6,252,643 1 ^'I E-5 (Continued) i MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS COMBINING BALANCE SHEET ALL SPECIAL REVENUE FUNDS -CONTINUED SEPTEMBER 30, 1995 Impact Fees Impact Fees Parks and Impact Fees Impact Fees Police Recreation Libraries Solid Waste Facilities ASSETS Assets: Cash and Cash Equivalents $ 809,379 $ 468,569 $ 101,503 $ 627,829 Investments at Cost or Amortized Cost -- -- — -- '- Accounts Receivable: Other -- -- -- -- Allowance for Other Uncollectible -- -- -- — Mortgage Note Receivable -- -- -- -- Allowance for Mortgage Receivable — -- — — Due from Other Funds -- -- -- -- Due from Other Governmental Units -- -- -- -- Interest Receivable — — -- — i Total Assets $ 809,379 $ 468,569 $ 101,503 $ 627,829 LIABILITIES AND FUND EQUITY Liabilities: Accounts Payable $ 340 $ 243 $ 64 $ 150 Tax Anticipation Note -- -- -- -- Accrued Wages and Benefits Payable -- -- — -- Accrued Compensated Absences Payable — -- -- -- Due to Other Funds 70,000 -- -- — Due to Other Governmental Units -- -- -- — Deposits in Escrow -- -- -- -- Deferred Revenues -- -- -- -- - Other Current Liabilities — -- -- — Total Liabilities 70,340 243 64 150 Fund Equity: Fund Balances: Reserved for Encumbrances -- -- -- -- Reserved for Mortgage Loans -- -- — -- Unreserved, Designated for Beaches -- -- -- -- Unreserved, Undesignated 739,039 468,326 101,439 627,679 - Total Fund Equity 739,039 468,326 101,439 627,679 Total Liabilities and Fund Equity $ 809,379 $ 468,569 $ 101,503 $ 627,829 E-6 i Upper Keys Cudjoe Health Care Gardens Impact Fees 911 Duck Key Local Special Municipal Fire and Enhancement Security Housing Taxing Service EMS Fees District Assistance District Culvert District $ 162,065 $ 238,089 $ 47,679 $ 76,714 $ 448,819 $ 21,309 -- -- -- -- 3,286,137 -- - 30,023 - 2,253 -- -- -- -- -- 549,417 -- - -- -- -- 14,000 - -- -- -- 3 45,605 -- - - -- - 9,910 54,932 -- `_' $ 162,065 $ 268,112 $ 47,682 $ 697,899 $ 3,789,888 $ 21,309 $ 105 $ 13,266 $ 4,209 $ 7,377 $ 2,630 $ -- - -- -- -- - 22,000 -- -- - -- 2,930 13 -- - -- -- 40 -- -- -- - -- 6,519 176 - -- -- 549,416 -- -- 105 13,266 4,209 556,793 12,119 22,189 161,960 254,846 43,473 141,106 3,777,769 (880) I`- 161,960 254,846 43,473 141,106 3,777,769 (880) $ 162,065 $ 268,112 $ 47,682 $ 697,899 $ 3,789,888 $ 21,309 E-7 (Continued) i MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS COMBINING BALANCE SHEET ALL SPECIAL REVENUE FUNDS -CONTINUED r SEPTEMBER 30, 1995 I Jolly Roger Winston Estates Waterway Municipal Municipal Service Service Culvert District Taxing District Total ASSETS - Assets: Cash and Cash Equivalents $ 11,431 $ 130,112 $ 28,465,616 Investments at Cost or Amortized Cost - -- 13,975,529 Accounts Receivable: Other -- -- 1,258,102 Allowance for Other Uncollectible - - (976,684) Mortgage Note Receivable -- -- 1,209,470 Allowance for Mortgage Receivable -- -- (248,153) Due from Other Funds -- -- 147,885 Due from Other Governmental Units -- -- 2,765,983 Interest Receivable - -- 243,529 Total Assets $ 11,431 $ 130,112 $ 46,841,277 LIABILITIES AND FUND EQUITY Liabilities: Accounts Payable $ - $ -- $ 1,455,882 - Tax Anticipation Note 12,000 130,000 164,000 Accrued Wages and Benefits Payable -- - 292,829 Accrued -- Compensated Absences Payable P Y -- 60,952 Due to Other Funds -- - 1,395,137 Due to Other Governmental Units -- -- 48,017 Deposits in Escrow -- -- 6,375 Deferred Revenues -- -- 811,916 Other Current Liabilities - - 45 Total Liabilities 12,000 130,000 4,235,153 Fund Equity: Fund Balances: Reserved for Encumbrances -- -- 87,777 p- Reserved for Mortgage Loans -- -- 149,399 _ Unreserved, Designated for Beaches -- - 356,183 Unreserved, Undesignated (569) 112 42,012,765 Total Fund Equity (569) 112 42,606,124 Total Liabilities and Fund Equity $ 11,431 $ 130,112 $ 46,841,277 E-8 I -, MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS COMBINING STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE ALL SPECIAL REVENUE FUNDS FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1995 Community Development Fine Road Block & & Law Grant Forfeiture Bridge Library Revenues: Taxes $ -- $ 28,325,738 $ 1,868,934 $ -- Licenses & Permits -- -- — -- Intergovernmental 935,373 246,995 3,088,726 -- Charges for Services 2,727 2,371,597 1,012,146 -- - Fines& Forfeitures -- 1,752,548 -- 20,730 Investment Income 9,868 585,780 539,645 1,098 Miscellaneous 9,927 30,693 80,159 -- Total Revenues 957,895 33,313,351 6,589,610 21,828 Expenditures: Current: General Government — 829,037 -- 20,982 Public Safety — 30,919,560 — -- Physical Environment -- — -- — Transportation -- -- 5,000,416 -- Economic Environment 962,086 -- -- — Human Services -- -- -- -- Culture and Recreation — -- -- -- Debt Service — — -- Total Expenditures 962,086 31,748,597 5,000,416 20,982 Excess of Revenues Over/ _ 1 (Under) Expenditures (4,191) 1,564,754 1,589,194 846 Fund Balance, October 1, 1994 297,113 6,643,089 10,609,178 23,813 Residual Equity Transfer In 18,202 — -- Residual Equity Transfer Out -- — -- -- Fund Balance, September 30, 1995 $ 311,124 $ 8,207,843 $ 12,198,372 $ 24,659 I E-9 MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS COMBINING STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE ir ALL SPECIAL REVENUE FUNDS-CONTINUED FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1995 Tourist Tourist Tourist Tourist Development, Development, Development, Development, District District District District #One #Two #Three #Four 2 Cent 2 Cent 2 Cent 2 Cent Revenues: Taxes $ -- $ -- $ -- $ — Licenses& Permits — — — -- Intergovernmental — -- — -- — Charges for Services -- -- -- -- Fines & Forfeitures -- -- -- -- Investment Income -- -- -- -- Miscellaneous -- -- — -- Total Revenues — — — -- Expenditures: Current: — General Government — — — -- _ Public Safety -- — — — Physical Environment -- -- -- — 1 Transportation — — -- -- Economic Environment -- -- — — Human Services -- -- -- -- Culture and Recreation — — -- -- Debt Service -- — — — Total Expenditures -- -- — — Excess of Revenues Over/ (Under) Expenditures -- -- -- -- Fund Balance, October 1, 1994 456,560 147,473 102,645 90,177 Residual Equity Transfer In -- -- -- — Residual Equity Transfer Out (456,560) (147,473) (102,645) (90,177) Fund Balance, September 30, 1995 $ — $ -- $ -- $ -- {_ r r--- { E-10 1 Tourist Tourist Development, Tourist Tourist Tourist Development, Tourist Administrative Development, Development, Development, District Development, and District District District -- #Five All Districts Promotional #One #Two #Three 2 Cent 2 Cent 2 Cent 3 Cent 3 Cent 3 Cent $ -- $ 1,731,709 $ 3,588,441 $ 1,437,593 $ 145,023 $ 326,769 -- 20,711 42,918 16,977 1,180 2,345 — 59,435 65,840 72,927 7,806 8,612 — -- 73,976 -- -- — — 1,811,855 3,771,175 1,527,497 154,009 337,726 -- 1,480,891 3,197,837 1,911,119 197,063 273,991 — 1,480,891 3,197,837 1,911,119 197,063 273,991 -- 330,964 573,338 (383,622) (43,054) 63,735 152,686 -- 1,154,353 1,491,663 155,662 127,241 -- 949,541 -- -- — -- (152,686) -- -- -- -- -- - $ -- $ 1,280,505 $ 1,727,691 $ 1,108,041 $ 112,608 $ 190,976 E-11 (Continued) 1 I n MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS COMBINING STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE ALL SPECIAL REVENUE FUNDS-CONTINUED FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1995 Tourist Tourist Fire and Development, Development, Ambulance Fire and District District District#1 Ambulance #Four #Five Lower and District#5 3 Cent 3 Cent Middle Keys Tavernier Revenues: Taxes $ 333,354 $ 417,335 $ 4,103,088 $ 470,642 Licenses & Permits - -- -- -- Intergovernmental - - 11,861 -- Charges for Services 8,772 2,540 609,843 75,073 Fines & Forfeitures -- -- -- -- Investment Income 7,317 7,587 93,300 24,055 Miscellaneous -- -- 6,015 16,796 Total Revenues 349,443 427,462 4,824,107 586,566 Expenditures: Current: General Government - - 189,184 21,640 Public Safety - -- 3,475,192 366,949 Physical Environment - -- - -- Transportation - - - -- Economic Environment 238,086 319,815 - -- Human Services - -- - -- Culture and Recreation - -- - -- Debt Service - 10,578 -- Total Expenditures 238,086 319,815 3,674,954 388,589 Excess of Revenues Over/ (Under) Expenditures 111,357 107,647 1,149,153 197,977 l Fund Balance, October 1, 1994 95,095 96,682 62,120 162,820 r- Residual Equity Transfer In -- - -- -- - Residual Equity Transfer Out - -- -- - - i Fund Balance, September 30, 1995 $ 206,452 $ 204,329 $ 1,211,273 $ 360,797 r- I E-12 LJ Unincorporated Special Area Service Unincorporated Fire and Translator Road District District Area Service Ambulance System Cross Key Planning, District - District#6 Service Waterway Building and Parks and Impact Fees Key Largo District Estates Zoning Recreation Roadways $ 825,566 $ 231,188 $ - $ 2,004,792 $ 593,098 $ - -- - 1,696,598 -- -- -- -- - 103,464 679 - 11,137 3,712 -- 365,373 41,152 - - -- -- - 147,570 -- -- 28,148 12,044 177 142,106 22,387 358,981 168 -- -- 6,344 11,173 490,260 865,019 246,944 177 4,466,247 668,489 849,241 35,764 -- - 2,053,741 -- - 481,265 -- - 2,186,098 -- - -- -- - 333,461 -- -- -- -- 3,935 76,638 -- 997,994 -- 334,845 - - 510,352 - 517,029 334,845 3,935 4,649,938 510,352 997,994 347,990 (87,901) (3,758) (183,691) 158,137 (148,753) 184,939 250,666 6,352 2,075,854 146,829 6,400,490 2,594 -- - -- - - - -- (2,594) - -- -- $ 535,523 $ 162,765 $ - $ 1,892,163 $ 304,966 $ 6,251,737 E-13 (Continued) MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS COMBINING STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE - ALL SPECIAL REVENUE FUNDS-CONTINUED FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1995 Impact Fees Impact Fees Parks and Impact Fees Impact Fees Police Recreation Libraries Solid Waste Facilities Revenues: Taxes $ -- $ — $ -- $ -- Licenses& Permits — — -- — Intergovernmental -- — -- — Charges for Services -- -- -- -- Fines& Forfeitures -- -- -- -- Investment Income 37,579 22,571 18,803 30,150 Miscellaneous 133,666 135,916 38,574 81,620 Total Revenues 171,245 158,487 57,377 111,770 Expenditures: Current: General Government -- — — -- __ Public Safety -- -- — 450 Physical Environment — — 489,911 — Transportation — -- -- — Economic Environment -- — -- -- Human Services -- -- -- -- Culture and Recreation 71,020 73,232 -- — Debt Service — -- -- — Total Expenditures 71,020 73,232 489,911 450 Excess of Revenues Over/ (Under) Expenditures 100,225 85,255 (432,534) 111,320 Fund Balance, October 1, 1994 638,814 383,071 533,973 516,359 Residual Equity Transfer In -- — -- -- Residual Equity Transfer Out -- — -- -- _ Fund Balance, September 30, 1995 $ 739,039 $ 468,326 $ 101,439 $ 627,679 C- i E-14 it Upper Keys Cudjoe Health Care Gardens Impact Fees 911 Duck Key Local Special Municipal Fire and Enhancement Security Housing Taxing Service EMS Fees District Assistance District Culvert District $ -- $ -- $ -- $ - $ 2,652 $ -- - - - 271,169 - - -- 360,949 - -- -- -- 5,764 5,492 2,637 16,046 204,006 153 56,606 -- 66,956 37,094 156 - 62,370 366,441 69,593 324,309 206,814 153 -- -- 1,978 - 6 -- 315 176,159 56,352 - - -- -- -- - -- -- 1,033 -- -- - 382,736 - -- -- - - - 503,818 - 315 176,159 58,330 382,736 503,824 1,033 62,055 190,282 11,263 (58,427) (297,010) (880) 99,905 64,564 32,210 199,533 4,074,779 -- $ 161,960 $ 254,846 $ 43,473 $ 141,106 $ 3,777,769 $ (880) i E-15 (Continued) MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS - COMBINING STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE ALL SPECIAL REVENUE FUNDS-CONTINUED FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1995 Jolly Roger Winston Estates Waterway Municipal Municipal Service Service Culvert District Taxing District Total Revenues: -- Taxes $ — $ -- $ 46,405,922 Licenses& Permits -- -- 1,696,598 Intergovernmental -- -- 4,658,267 - Charges for Services -- -- 4,949,152 Fines& Forfeitures -- -- 1,920,848 Investment Income 83 112 2,390,509 Miscellaneous -- -- 1,276,099 Total Revenues 83 112 63,297,395 Expenditures: Current: General Government — — 3,152,332 Public Safety -- -- 37,662,340 Physical Environment 652 — 825,057 Transportation -- — 6,078,983 Economic Environment -- — 8,963,624 Human Services -- — 503,818 s Culture and Recreation — — 989,449 Debt Service -- -- 10,578 , Total Expenditures 652 -- 58,186,181 Excess of Revenues Over/ (Under) Expenditures (569) 112 5,111,214 Fund Balance, October 1, 1994 -- -- 37,476,708 Residual Equity Transfer In -- -- 970,337 Residual Equity Transfer Out — — (952,135) Fund Balance, September 30, 1995 $ (569) $ 112 $ 42,606,124 i I E-16 y MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE-BUDGET AND ACTUAL CDBG HOUSING REHABILITATION SPECIAL REVENUE FUND FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1995 Variance Favorable Budget Actual (Unfavorable) Revenues: Intergovernmental $ 2,214,744 $ 935,373 $ (1,279,371) Charges for Services -- 2,727 2,727 Investment Income 5,800 9,868 4,068 Miscellaneous -- 9,927 9,927 Total Revenues 2,220,544 957,895 (1,262,649) Expenditures: Current: Economic Environment: Administration 9,282 4,605 4,677 Elderly Homeowner Rehabilitation 222,045 221,927 118 Community Development Block Grant 515,174 221,693 293,481 Emergency Home Disaster Relief 53,000 -- 53,000 Home Investment Partnership Program 1,499,750 513,861 985,889 Total Expenditures 2,299,251 962,086 1,337,165 Excess of Revenues Over/ (Under) Expenditures (78,707) (4,191) 74,516 Other Financing Sources/(Uses): Reserve for Contingencies (7,900) -- 7,900 Excess of Revenues and Other Sources Over/(Under) Expenditures and Other Uses-Budgetary Basis (86,607) (4,191) 82,416 Adjustment for Mortgage Receivables - (262,500) (262,500) Adjustment for Mortgage Loans Made -- 262,500 262,500 Total Adjustments - - -- Excess of Revenues and Other Sources Over/(Under) Expenditures and Other Uses-GAAP Basis (86,607) (4,191) 82,416 Fund Balance, October 1, 1994 297,113 297,113 -- Residual Equity Transfer In -- 18,202 18,202 Fund Balance, September 30, 1995 $ 210,506 $ 311,124 $ 100,618 IJ E-17 MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS STATEMENT OF REVENUES, EXPENDITURES AND _ CHANGES IN FUND BALANCE-BUDGET AND ACTUAL FINE AND FORFEITURE SPECIAL REVENUE FUND FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1995 Variance Favorable Budget Actual (Unfavorable) Revenues: -- Taxes $ 29,172,715 $ 28,325,738 $ (846,977) Intergovernmental 222,000 246,995 24,995 Charges for Services 1,085,000 2,371,597 1,286,597 Fines and Forfeitures 1,625,000 1,752,548 127,548 Investment Income 600,000 585,780 (14,220) Miscellaneous 1,500 30,693 29,193 Total Revenues 32,706,215 33,313,351 607,136 Expenditures: Current: General Government: Witness Fees 953,000 829,037 123,963 Public Safety: Sheriffs Budget 27,267,895 27,120,394 147,501 Sheriffs Other 2,716,438 2,651,596 64,842 LEEA Funds 75,000 75,000 -- Jail Operations 215,766 147,519 68,247 Public Works Correction Facilities 1,214,480 925,051 289,429 Total Public Safety 31,489,579 30,919,560 570,019 Human Services: Handicap Parking Fines 8,710 -- 8,710 Total Expenditures 32,451,289 31,748,597 702,692 - Excess of Revenues Over/ (Under) Expenditures 254,926 1,564,754 1,309,828 Other Financing Sources/(Uses): Reserve for Contingencies (64,676) -- 64,676 Transfers to Other Funds (135,889) - 135,889 Total Other Financing Sources/(Uses) (200,565) -- 200,565 Excess of Revenues and Other Sources Over/ (Under) Expenditures and Other Uses 54,361 1,564,754 1,510,393 Fund Balance, October 1, 1994 6,643,089 6,643,089 -- Fund Balance, September 30, 1995 $ 6,697,450 $ 8,207,843 $ 1,510,393 E-18 MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE-BUDGET AND ACTUAL ROAD AND BRIDGE SPECIAL REVENUE FUND FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1995 Variance Favorable Budget Actual (Unfavorable) Revenues: Taxes $ 1,700,000 $ 1,868,934 $ 168,934 Intergovernmental 2,477,000 3,088,726 611,726 Charges for Services 11,000 1,012,146 1,001,146 Investment Income 700,000 539,645 (160,355) ` Miscellaneous 49,593 80,159 30,566 Total Revenues 4,937,593 6,589,610 1,652,017 Expenditures: Current: Transportation: Road Department 2,302,429 2,022,208 280,221 Boot Key Bridge 121,226 84,774 36,452 Transportation 653,717 565,039 88,678 County Engineer 569,810 548,963 20,847 Local Option Gas Tax: Street Lighting 264,321 254,821 9,500 Local Option Gas Tax Projects 1,865,498 447,456 1,418,042 80% Gas Tax 8,096,570 930,978 7,165,592 In-House Projects 250,000 146,177 103,823 Total Expenditures 14,123,571 5,000,416 9,123,155 Excess of Revenues Over/ (Under) Expenditures (9,185,978) 1,589,194 10,775,172 Other Financing Sources/ Uses : Reserve for Contingencies (55,057) — 55,057 Transfers from Other Funds 18,662 -- (18,662) Transfers to Other Funds (152,020) -- 152,020 Total Other Financing Sources/(Uses) (188,415) -- 188,415 Excess of Revenues and Other Sources Over/ (Under) Expenditures and Other Uses (9,374,393) 1,589,194 10,963,587 Balance, October 1 1994 10 609 178 -- Fund a 10,609,178 Fund Balance, September 30, 1995 $ 1,234,785 $ 12,198,372 $ 10,963,587 E-19 MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE-BUDGET AND ACTUAL LAW LIBRARY SPECIAL REVENUE FUND FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1995 Variance Favorable Budget Actual (Unfavorable) Revenues: Fines and Forfeitures $ 20,000 $ 20,730 $ 730 Investment Income 500 1,098 598 Total Revenues 20,500 21,828 1,328 Expenditures: _ Current: General Government: Operations 31,875 20,982 10,893 Excess of Revenues Over/ (Under) Expenditures (11,375) 846 12,221 • Other Financing Sources/(Uses): Reserve for Contingencies (1,600) -- 1,600 Excess of Revenues and Other Sources Over/ (Under) Expenditures and Other Uses (12,975) 846 13,821 Fund Balance, October 1, 1994 23,813 23,813 — Fund Balance, September 30, 1995 $ 10,838 $ 24,659 $ 13,821 E-20 117 MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE-BUDGET AND ACTUAL TOURIST DEVELOPMENT,ALL DISTRICTS,TWO CENT SPECIAL REVENUE FUND FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1995 Variance Favorable Budget Actual (Unfavorable) 1 Revenues: Taxes $ 1,562,400 $ 1,731,709 $ 169,309 Charges for Services — 20,711 20,711 Investment Income -- 59,435 59,435 Total Revenues 1,562,400 1,811,855 249,455 Expenditures: Current: Economic Environment: Administration 1,153,823 770,156 383,667 Cultural Umbrella 347,000 258,689 88,311 Fishing Umbrella 406,000 352,363 53,637 Diving Umbrella 100,000 99,683 317 Total Expenditures 2,006,823 1,480,891 525,932 Excess of Revenues Over/ (Under) Expenditures (444,423) 330,964 775,387 Other Financing Sources/(Uses): Reserve for Contingencies (162,750) -- 162,750 Excess of Revenues and Other Sources Over/ (Under) Expenditures and Other Uses (607,173) 330,964 938,137 Fund Balance, October 1, 1994 -- -- -- Residual Equity Transfer In — 949,541 949,541 Fund Balance, September 30, 1995 $ (607,173) $ 1,280,505 $ 1,887,678 E-21 MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE-BUDGET AND ACTUAL TOURIST DEVELOPMENT,ADMINISTRATIVE AND PROMOTIONAL,TWO CENT SPECIAL REVENUE FUND FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1995 Variance Favorable Budget Actual (Unfavorable) Revenues: Taxes $ 3,237,600 $ 3,588,441 $ 350,841 Charges for Services — 42,918 42,918 Investment Income — 65,840 65,840 -- Miscellaneous -- 73,976 73,976 Total Revenues 3,237,600 3,771,175 533,575 Expenditures: Current: Economic Environment: Advertising and Promotion 3,252,159 2,926,846 325,313 Administrative Services 378,293 270,991 107,302 Total Expenditures 3,630,452 3,197,837 432,615 Excess of Revenues Over/ (Under) Expenditures (392,852) 573,338 966,190 - Other Financing Sources/(Uses): Reserve for Contingencies (337,250) -- 337,250 — Excess of Revenues and Other Sources Over/ (Under) Expenditures and Other Uses (730,102) 573,338 1,303,440 Fund Balance, October 1, 1994 1,154,353 1,154,353 -- Fund Balance, September 30, 1995 $ 424,251 $ 1,727,691 $ 1,303,440 E-22 MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE-BUDGET AND ACTUAL TOURIST DEVELOPMENT, DISTRICT#ONE,THREE CENT SPECIAL REVENUE FUND FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1995 Variance i- -' Favorable Budget Actual (Unfavorable) Revenues: Taxes $ 1,320,000 $ 1,437,593 $ 117,593 Charges for Services -- 16,977 16,977 Investment Income -- 72,927 72,927 Total Revenues 1,320,000 1,527,497 207,497 Expenditures: Current: Economic Environment: Third Cent Program 19,942 -- 19,942 TDC Administrative 42,018 28,801 13,217 Tourist Information Services 205,000 200,670 4,330 Bricks and Mortar 225,641 160,799 64,842 Special Events 291,615 197,043 94,572 Promotion and Advertising 686,433 544,666 141,767 Beaches 1,128,723 779,140 349,583 Total Expenditures 2,599,372 1,911,119 688,253 Excess of Revenues Over/ (Under) Expenditures (1,279,372) (383,622) 895,750 Other Financing Sources/(Uses): Reserve for Contingencies (146,291) -- 146,291 Excess of Revenues and Other Sources Over/ (Under) Expenditures and Other Uses (1,425,663) (383,622) 1,042,041 Fund Balance, October 1, 1994 1,491,663 1,491,663 -- Fund Balance, September 30, 1995 $ 66,000 $ 1,108,041 $ 1,042,041 E-23 I_j MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE-BUDGET AND ACTUAL TOURIST DEVELOPMENT, DISTRICT#TWO,THREE CENT SPECIAL REVENUE FUND FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1995 • Variance Favorable Budget Actual (Unfavorable) Revenues: Taxes $ 144,000 $ 145,023 $ 1,023 Charges for Services - 1,180 1,180 Investment Income -- 7,806 7,806 Total Revenues 144,000 154,009 10,009 Expenditures: Current Economic Environment: TDC Administrative 7,907 4,743 3,164 - Tourist Information Services 47,000 47,000 -- Bricks and Mortar 41,382 17,153 24,229 Special Events 8,990 3,406 5,584 Promotion and Advertising 162,276 124,761 37,515 Total Expenditures 267,555 197,063 70,492 Excess of Revenues Over/ (Under) Expenditures (123,555) (43,054) 80,501 Other Financing Sources/(Uses): Reserve for Contingencies (24,907) -- 24,907 Excess of Revenues and Other Sources Over/ (Under) Expenditures and Other Uses (148,462) (43,054) 105,408 Fund Balance, October 1, 1994 155,662 155,662 -- Fund Balance, September 30, 1995 $ 7,200 $ 112,608 $ 105,408 E-24 I ' L- MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE-BUDGET AND ACTUAL TOURIST DEVELOPMENT, DISTRICT#THREE,THREE CENT SPECIAL REVENUE FUND FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1995 Variance Favorable Budget Actual (Unfavorable) Revenues: Taxes $ 264,000 $ 326,769 $ 62,769 Charges for Services -- 2,345 2,345 Investment Income - 8,612 8,612 Total Revenues 264,000 337,726 73,726 Expenditures: Current: Economic Environment: Third Cent Program 14,000 - 14,000 TDC Administrative 10,277 6,633 3,644 Tourist Information Services 70,000 70,000 -- Bricks and Mortar 51,330 20,365 30,965 Special Events 10,128 -- 10,128 Promotion and Advertising 186,830 176,993 9,837 Total Expenditures 342,565 273,991 68,574 Excess of Revenues Over/ (Under) Expenditures (78,565) 63,735 142,300 Other Financing Sources/(Uses): Reserve for Contingencies (35,476) -- 35,476 Excess of Revenues and Other Sources Over/ (Under) Expenditures and Other Uses (114,041) 63,735 177,776 Fund Balance, October 1, 1994 127,241 127,241 -- Fund Balance, September 30, 1995 $ 13,200 $ 190,976 $ 177,776 ii E-25 ' MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE-BUDGET AND ACTUAL TOURIST DEVELOPMENT, DISTRICT#FOUR,THREE CENT SPECIAL REVENUE FUND FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1995 Variance Favorable Budget _ Actual (Unfavorable) Revenues: Taxes $ 288,000 $ 333,354 $ 45,354 Charges for Services -- 8,772 8,772 Investment Income -- 7,317 7,317 Total Revenues 288,000 349,443 61,443 Expenditures: Current: Economic Environment: TDC Administrative 9,957 6,522 3,435 Tourist Information Services 84,000 70,750 13,250 Bricks and Mortar 33,619 9,424 24,195 Special Events 9,425 -- 9,425 Promotion and Advertising 194,886 151,390 43,496 Total Expenditures 331,887 238,086 93,801 Excess of Revenues Over/ • (Under) Expenditures (43,887) 111,357 155,244 Other Financing Sources/(Uses): Reserve for Contingencies (36,808) -- 36,808 Excess of Revenues and Other Sources Over/ (Under) Expenditures and Other Uses (80,695) 111,357 192,052 Fund Balance, October 1, 1994 95,095 95,095 -- Fund Balance, September 30, 1995 $ 14,400 $ 206,452 $ 192,052 E-26 1_ MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE-BUDGET AND ACTUAL TOURIST DEVELOPMENT, DISTRICT#FIVE,THREE CENT SPECIAL REVENUE FUND FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1995 Variance Favorable Budget Actual (Unfavorable) Revenues: Taxes $ 384,000 $ 417,335 $ 33,335 Charges for Services -- 2,540 2,540 Investment Income -- 7,587 7,587 Total Revenues 384,000 427,462 43,462 Expenditures: Current: Economic Environment: TDC Administrative 12,466 8,883 3,583 Tourist Information Services 93,000 74,136 18,864 Bricks and Mortar 51,542 22,535 29,007 Promotion and Advertising 258,480 214,261 44,219 Total Expenditures 415,488 319,815 95,673 Excess of Revenues Over/ (Under) Expenditures (31,488) 107,647 139,135 Other Financing Sources/(Uses): Reserve for Contingencies (45,994) -- 45,994 Excess of Revenues and Other Sources Over/ (Under) Expenditures and Other Uses (77,482) 107,647 185,129 Fund Balance, October 1, 1994 96,682 96,682 -- Fund Balance, September 30, 1995 $ 19,200 $ 204,329 $ 185,129 III E-27 it MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE-BUDGET AND ACTUAL FIRE AND AMBULANCE DISTRICT#1 -LOWER AND MIDDLE KEYS SPECIAL REVENUE FUND FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1995 Variance Favorable Budget Actual (Unfavorable) Revenues: Taxes $ 4,255,200 $ 4,103,088 $ (152,112) Intergovernmental 10,000 11,861 1,861 Charges for Services 500,000 609,843 109,843 - Investment Income 40,000 93,300 53,300 Miscellaneous -- 6,015 6,015 Total Revenues 4,805,200 4,824,107 18,907 Expenditures: Current: General Government: Commissions and Fees 201,252 189,184 12,068 Public Safety: Fire Rescue-Stock Island 92,614 56,122 36,492 Fire Rescue- Big Coppitt 127,806 106,318 21,488 Fire Rescue-Sugarloaf 103,091 76,363 26,728 r Fire Rescue- Big Pine• 220,849 175,293 45,556 Fire Rescue-Marathon 367,008 330,848 36,160 Fire Rescue-Conch Key 142,680 127,325 15,355 Fire Rescue- Layton 76,735 59,088 17,647 Fire Rescue-Islamorada 144,215 112,520 31,695 Lower& Middle Keys Ambulance District 2,555,283 2,431,315 123,968 Total Public Safety 3,830,281 3,475,192 355,089 Debt Service: Principal 310,000 310,000 - Interest 10,850 10,578 272 Total Debt Service 320,850 320,578 272 Total Expenditures 4,352,383 3,984,954 367,429 Excess of Revenues Over/ (Under) Expenditures 452,817 839,153 386,336 Other Financing Sources/(Uses): Reserves for Contingencies (33,137) 33,137 Transfers to Other Funds (304,420) -- 304,420 Total Other Financing Sources/(Uses) (337,557) -- 337,557 t E-28 . (Continued) _1 MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS _ SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE-BUDGET AND ACTUAL _, FIRE AND AMBULANCE DISTRICT#1 -LOWER AND MIDDLE KEYS SPECIAL REVENUE FUND-CONTINUED FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1995 Variance Favorable Budget Actual (Unfavorable) Excess of Revenues.and Other Sources Over/(Under) Expenditures and Other Uses- Budgetary Basis 115,260 839,153 723,893 Adjustment for Repayment of Tax Anticipation Note 310,000 310,000 -- Excess for Revenues and Other Sources Over/(Under) Expenditures and Other Uses-GAAP Basis 425,260 1,149,153 723,893 Fund Balance, October 1, 1994 62,120 62,120 -- -- Fund Balance, September 30, 1995 $ 487,380 $ 1,211,273 $ 723,893 E-29 MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE-BUDGET AND ACTUAL FIRE AND AMBULANCE DISTRICT#5-TAVERNIER SPECIAL REVENUE FUND FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1995 Variance Favorable Budget Actual (Unfavorable) Revenues: Taxes $ 486,948 $ 470,642 $ (16,306) Charges for Services -- 75,073 75,073 Investment Income 10,000 24,055 14,055 Miscellaneous 16,217 16,796 579 Total Revenues 513,165 586,566 73,401 Expenditures: Current: General Government: Commissions and Fees 23,500 21,640 1,860 Public Safety: Tavernier Volunteer Ambulance 252,135 238,685 13,450 Tavernier Volunteer Fire Dept. 180,316 128,264 52,052 Total Public Safety 432,451 366,949 65,502 Total Expenditures 455,951 388,589 67,362 Excess of Revenues Over/ (Under) Expenditures 57,214 197,977 140,763 Other Financing Sources/(Uses): Transfers to Other Funds (27,367) -- 27,367 Excess of Revenues and Other Sources Over/ (Under) Expenditures and Other Uses 29,847 197,977 168,130 j Fund Balance, October 1, 1994 162,820 162,820 -- Fund Balance, September 30, 1995 $ 192,667 $ 360,797 $ 168,130 E-30 MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE-BUDGET AND ACTUAL FIRE AND AMBULANCE DISTRICT#6 - KEY LARGO SPECIAL REVENUE FUND FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1995 Variance Favorable Budget Actual (Unfavorable) Revenues: Taxes $ 852,078 $ 825,566 $ (26,512) Charges for Services -- 11,137 11,137 Investment Income 9,961 28,148 18,187 Miscellaneous - 168 168 Total Revenues 862,039 865,019 2,980 Expenditures: Current: General Government: Commissions and Fees 46,000 35,764 10,236 Public Safety: Key Largo Volunteer Ambulance 456,103 298,441 157,662 Key Largo Volunteer Fire Dept. 223,993 182,824 41,169 Key Largo Volunteer Fire Dept. -Cross Key 2,594 - 2,594 Total Public Safety 682,690 481,265 201,425 Total Expenditures 728,690 517,029 211,661 Excess of Revenues Over/ (Under) Expenditures 133,349 347,990 214,641 zJ' Other Financing Sources/(Uses): Reserve for Contingencies (27,406) -- 27,406 Transfers to Other Funds (57,841) -- 57,841 Total Other Financing Sources/(Uses) (85,247) -- 85,247 Excess of Revenues and Other Sources Over/ (Under) Expenditures and Other Uses 48,102 347,990 299,888 Fund Balance, October 1, 1994 184,939 184,939 -- _J Residual Equity Transfer In -- 2,594 2,594 Fund Balance, September 30, 1995 $ 233,041 $ 535,523 $ 302,482 E-31 u MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE-BUDGET AND ACTUAL TRANSLATOR SYSTEM SERVICE DISTRICT SPECIAL REVENUE FUND FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1995 Variance Favorable Budget Actual (Unfavorable) Revenues: Taxes $ 239,239 $ 231,188 $ (8,051) Charges for Services — 3,712 3,712 Investment Income 9,000 12,044 3,044 --- Total Revenues 248,239 246,944 (1,295) Expenditures: Current: Culture and Recreation: Translator Operations 345,284 334,845 10,439 Excess of Revenues Over/ (Under) Expenditures (97,045) (87,901) 9,144 Other Financing Sources/(Uses): Transfers to Other Funds (5,543) -- 5,543 Excess of Revenues and Other Sources Over/ (Under) Expenditures and Other Uses (102,588) (87,901) 14,687 Fund Balance, October 1, 1994 250,666 250,666 -- Fund Balance, September 30, 1995 $ 148,078 $ 162,765 $ 14,687 E-32 1 MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE-BUDGET AND ACTUAL SPECIAL ROAD DISTRICT-CROSS KEY WATERWAY ESTATES SPECIAL REVENUE FUND FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1995 Variance Favorable Budget Actual (Unfavorable) Revenues: Investment Income $ 100 $ 177 $ 77 Expenditures: Current: Transportation: Cross Key District Refunds 6,795 3,935 2,860 Excess of Revenues Over/ (Under) Expenditures (6,695) (3,758) 2,937 Fund Balance, October 1, 1994 6,352 6,352 -- Residual Equity Transfer Out — (2,594) (2,594) Fund Balance, September 30, 1995 $ (343) $ -- $ 343_ E-33 u MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE-BUDGET AND ACTUAL UNINCORPORATED AREA SERVICE DISTRICT-PLANNING, BUILDING AND ZONING SPECIAL REVENUE FUND FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1995 Variance Favorable Budget Actual (Unfavorable) Revenues: Taxes $ 2,074,767 $ 2,004,792 $ (69,975) Licenses and Permits 1,005,000 1,696,598 691,598 Intergovernmental 722,509 103,464 (619,045) Charges for Services 254,800 365,373 110,573 Fines and Forfeitures 50,000 147,570 97,570 Investment Income 100,000 142,106 42,106 Miscellaneous 5,000 6,344 1,344 Total Revenues 4,212,076 4,466,247 254,171 Expenditures: Current: General Government: Commissions and Fees 135,000 121,965 13,035 Planning and Zoning 1,524,441 1,408,722 115,719 Planning Commission 52,597 46,308 6,289 Growth Management 354,402 352,875 1,527 IGIS Group Fund 156,171 109,336 46,835 Planning and Building Refunds 60,000 14,535 45,465 Total General Government 2,282,611 2,053,741 228,870 Public Safety: Building Department 1,297,641 1,285,254 12,387 Code Enforcement 607,119 576,484 30,635 Fire Marshall 328,037 320,106 7,931 Hazardous Material Plan 6,518 4,254 2,264 r- Total Public Safety 2,239,315 2,186,098 53,217 Physical Environment: Environmental Resources 215,294 211,175 4,119 ADID Project(Florida Keys) 10,730 426 10,304 South Florida Water Management 4,285 1,643 2,642 Marine Resources 108,129 105,967 2,162 Wastewater Management Plan 314,000 -- 314,000 Tree Canopy Survey 35,750 14,250 21,500 Hazard Tree Removal 100,000 -- 100,000 Total Physical Environment 788,188 333,461 454,727 ,- E-34 (Continued) MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE-BUDGET AND ACTUAL UNINCORPORATED AREA SERVICE DISTRICT-PLANNING, BUILDING AND ZONING SPECIAL REVENUE FUND-CONTINUED FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1995 Variance Favorable Budget Actual (Unfavorable) Transportation: 1994 Travel Time Study 89,225 76,638 12,587 Bike and Pedestrian FDOT Plan 50,000 -- 50,000 Transportation Study Plan Update 100,000 -- 100,000 Total Transportation 239,225 76,638 162,587 Total Expenditures 5,549,339 - 4,649,938 899,401 Excess of Revenues Over/ (Under) Expenditures (1,337,263) (183,691) 1,153,572 Other Financing Sources/(Uses): Reserve for Contingencies (50,000) — 50,000 9 Transfers from Other Funds 309,087 -- (309,087) Transfers to Other Funds (146,745) -- 146,745 Total Other Financing Sources/(Uses) 112,342 -- (112,342) Excess of Revenues and Other Sources Over/ (Under) Expenditures and Other Uses (1,224,921) (183,691) 1,041,230 Fund Balance, October 1, 1994 2,075,854 2,075,854 -- Fund Balance, September 30, 1995 $ 850,933 $ 1,892,163 $ 1,041,230 E-35 IH MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE-BUDGET AND ACTUAL UNINCORPORATED AREA SERVICE DISTRICT-PARKS AND RECREATION SPECIAL REVENUE FUND FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1995 7 Variance Favorable Budget Actual (Unfavorable) Revenues: Taxes $ 610,822 $ 593,098 $ (17,724) Intergovernmental 2,500 679 (1,821) Charges for Services 20,000 41,152 21,152 Investment Income 12,000 22,387 10,387 Miscellaneous 9,200 11,173 1,973 Total Revenues 654,522 668,489 13,967 Expenditures: Current: Culture and Recreation: Summer School Recreation Program 55,000 52,265 2,735 Parks & Beaches Unincorporated 481,800 458,087 23,713 Total Expenditures 536,800 510,352 26,448 Excess of Revenues Over/ (Under) Expenditures 117,722 158,137 40,415 Other Financing Sources/(Uses): Transfers to Other Funds (45,456) -- 45,456 Excess of Revenues and Other Sources Over/ (Under) Expenditures and Other Uses 72,266 158,137 85,871 Fund Balance, October 1, 1994 146,829 146,829 -- Fund Balance, September 30, 1995 $ 219,095 $ 304,966 $ 85,871 E-36 MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE-BUDGET AND ACTUAL _ IMPACT FEES -ROADWAYS SPECIAL REVENUE FUND FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1995 r-; Variance Favorable Budget Actual (Unfavorable) Revenues: Investment Income $ 146,000 $ 358,981 $ 212,981 Miscellaneous 308,000 490,260 182,260 Total Revenues 454,000 849,241 395,241 Expenditures: Current: Transportation: Fair Share Improvement County Wide 4,170,000 — 4,170,000 Fair Share Improvement Dist 1 814,391 570,157 244,234 Fair Share Improvement Dist 2 427,880 196,988 230,892 Fair Share Improvement Dist 3 890,129 230,849 659,280 Fair Share Improvement Key Colony Beach 128,900 -- 128,900 it Total Expenditures 6,431,300 997,994 5,433,306 ' Excess of Revenues Over/ (Under) Expenditures (5,977,300) (148,753) 5,828,547 Fund Balance, October 1, 1994 6,400,490 6,400,490 -- Fund Balance, September 30, 1995 $ 423,190 $ 6,251,737 $ 5,828,547 li i , E-37 MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE -BUDGET AND ACTUAL IMPACT FEES -PARKS AND RECREATION SPECIAL REVENUE FUND FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1995 Variance Favorable Budget Actual (Unfavorable) Revenues: Investment Income $ 18,300 $ 37,579 $ 19,279 Miscellaneous 126,500 133,666 7,166 Total Revenues 144,800 171,245 26,445 Expenditures: Current: Culture and Recreation: Fair Share Improvement Dist 1 93,223 680 92,543 Fair Share Improvement Dist 2 141,616 340 141,276 Fair Share Improvement Dist 3 33,607 - 33,607 Fair Share Improvement Key Colony Beach 15,121 -- 15,121 Bernstein Park 70,000 70,000 -- Friendship Park 308,993 -- 308,993 Total Expenditures 662,560 71,020 591,540 Excess of Revenues Over/ (Under) Expenditures (517,760) 100,225 617,985 Fund Balance, October 1, 1994 638,814 638,814 -- Fund Balance, September 30, 1995 $ 121,054 $ 739,039 $ 617,985 __ E-38 MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE-BUDGET AND ACTUAL IMPACT FEES -LIBRARIES SPECIAL REVENUE FUND FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1995 Variance Favorable Budget Actual (Unfavorable) Revenues: Investment Income $ 11,000 $ 22,571 $ 11,571 Miscellaneous 120,000 135,916 15,916 Total Revenues 131,000 158,487 27,487 Expenditures: Current: Culture and Recreation: Fair Share Improvement County Wide 424,450 73,232 351,218 Excess of Revenues Over/ (Under) Expenditures (293,450) 85,255 378,705 Fund Balance, October 1, 1994 383,071 383,071 -- Fund Balance, September 30, 1995 $ 89,621 $ 468,326 $ 378,705 E-39 U MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE -BUDGET AND ACTUAL IMPACT FEES -SOLID WASTE SPECIAL REVENUE FUND FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1995 Variance Favorable H Budget Actual (Unfavorable) Revenues: Investment Income $ 15,000 $ 18,803 $ 3,803 Miscellaneous 30,000 38,574 8,574 Total Revenues 45,000 57,377 12,377 Expenditures: Current: Physical Environment: Fair Share Improvement Projects 542,750 489,911 52,839 Excess of Revenues Over/ (Under) Expenditures (497,750) (432,534) 65,216 Fund Balance, October 1, 1994 533,973 533,973 -- Fund Balance, September 30, 1995 $ 36,223 $ 101,439 $ 65,216 E-40 MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE-BUDGET AND ACTUAL IMPACT FEES -POLICE FACILITIES SPECIAL REVENUE FUND FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1995 Variance Favorable Budget Actual (Unfavorable) Revenues: __ Investment Income $ 15,000 $ 30,150 $ 15,150 Miscellaneous 60,000 81,620 21,620 Total Revenues 75,000 111,770 36,770 Expenditures: Current Public Safety: Fair Share Improvement County Wide 546,250 450 545,800 Total Expenditures 546,250 450 545,800 Excess of Revenues Over/ (Under) Expenditures (471,250) 111,320 582,570 Fund Balance, October 1, 1994 516,359 516,359 -- Fund Balance, September 30, 1995 $ 45,109 $ 627,679 $ 582,570 E-41 MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE-BUDGET AND ACTUAL IMPACT FEES -FIRE AND EMS SPECIAL REVENUE FUND FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1995 Variance Favorable Budget Actual (Unfavorable) Revenues: Investment Income $ 1,305 $ 5,764 $ 4,459 Miscellaneous 45,250 56,606 11,356 Total Revenues 46,555 62,370 15,815 Expenditures: Current: Public Safety: Fair Share Improvement Dist 1 51,769 210 51,559 Fair Share Improvement Dist 2 14,001 105 13,896 Fair Share Improvement Dist 3 52,668 -- 52,668 Fair Share Improvement Key Colony Beach 789 -- 789 Total Expenditures 119,227 315 118,912 Excess of Revenues Over/ (Under) Expenditures (72,672) 62,055 134,727 Fund Balance, October 1, 1994 99,905 99,905 -- r Fund Balance, September 30, 1995 $ 27,233 $ 161,960 $ 134,727 E-42 Ji MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE-BUDGET AND ACTUAL 911 ENHANCEMENT FEES SPECIAL REVENUE FUND FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1995 Il Variance Favorable Budget Actual (Unfavorable) Revenues: Charges for Services $ 286,000 $ 360,949 $ $74,949 Investment Income 400 5,492 5,092 Total Revenues 286,400 366,441 80,041 Expenditures: Current: Public Safety: 911 Emergency System 259,860 176,159 83,701 Excess of Revenues Over/ (Under) Expenditures 26,540 190,282 163,742 Other Financing Sources/(Uses): Reserve for Contingencies (41,388) -- 41,388 Transfers to Other Funds (7,209) — 7,209 Total Other Financing Sources/(Uses) (48,597) -- 48,597 Excess of Revenues and Other Sources Over/ (Under) Expenditures and Other Uses (22,057) 190,282 212,339 Fund Balance, October 1, 1994 64,564 64,564 -- Fund Balance, September 30, 1995 $ 42,507 $ 254,846 $ 212,339 E-43 MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE-BUDGET AND ACTUAL DUCK KEY SECURITY DISTRICT SPECIAL REVENUE FUND FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1995 Variance Favorable Budget Actual (Unfavorable) Revenues: Investment Income $ 1,000 $ 2,637 $ 1,637 Miscellaneous 64,000 66,956 2,956 Total Revenues 65,000 69,593 4,593 Expenditures: Current: General Government: Commissions and Fees 2,500 1,978 522 Public Safety: Island Security 57,400 56,352 1,048 Total Expenditures 59,900 58,330 1,570 Excess of Revenues Over/ (Under) Expenditures 5,100 11,263 6,163 Other Financing Sources/(Uses): Reserve for Contingencies (8,000) -- 8,000 Excess of Revenues and Other Sources Over/ (Under) Expenditures and Other Uses (2,900) 11,263 14,163 Fund Balance, October 1, 1994 32,210 32,210 -- Fund Balance, September 30, 1995 $ 29,310 $ 43,473 14,163 r E-44 ir , MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS SCHEDULE OF REVENUES, EXPENDITURES AND '� CHANGES IN FUND BALANCE-BUDGET AND ACTUAL LOCAL HOUSING ASSISTANCE SPECIAL REVENUE FUND FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1995 Variance Favorable Budget Actual (Unfavorable) Revenues: Intergovernmental $ 250,000 $ 271,169 $ 21,169 Investment Income 5,000 16 046 , 11,046 Miscellaneous -- 37,094 37,094 I.- Total Revenues 255,000 324,309 69,309 Expenditures: Current: Economic Environment: -, S.H.I.P. Program 472,250 382,736 89,514 Excess of Revenues Over/(Under) Expenditures- Budgetary Basis (217,250) (58,427) 158,823 Adjustment for Mortgage Receivables -- (286,394) (286,394) Adjustment for Mortgage Loans Made -- 286,394 286,394 Total Adjustments _ -- -- Excess of Revenues Over/(Under) Expenditures-GAAP Basis (217,250) (58,427) 158,823 Fund Balance, October 1, 1994 199,533 199,533 -- Fund Balance, September 30, 1995 $ (17,717) $ 141,106 $ 158,823 E-45 MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE-BUDGET AND ACTUAL UPPER KEYS HEALTH CARE SPECIAL TAXING DISTRICT SPECIAL REVENUE FUND FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1995 Variance Favorable Budget Actual (Unfavorable) Revenues: Taxes $ -- $ 2,652 $ 2,652 Investment Income 150,000 204,006 54,006 Miscellaneous -- 156 156 Total Revenues 150,000 206,814 56,814 Expenditures: Current: _ General Government: Commissions and Fees 500 6 494 Human Services: Trauma Care Administration 189,964 135,241 54,723 Transportation and Treatment 2,264,531 159,113 2,105,418 Pre-Transportation Hospital & Physical Care 150,000 7,629 142,371 Upgrading Facilities &Staff Services 305,005 201,835 103,170 Total Human Services 2,909,500 503,818 2,405,682 Total Expenditures 2,910,000 503,824 2,406,176 Excess of Revenues Over/ (Under) Expenditures (2,760,000) (297,010) 2,462,990 Other Financing Sources/(Uses): Reserve for Contingencies (99,500) -- 99,500 Transfers to Other Funds (3,000) -- 3,000 Total Other Financing Sources/(Uses) (102,500) -- 102,500 Excess of Revenues and Other Sources Over/ (Under) Expenditures and Other Uses (2,862,500) (297,010) 2,565,490 Fund Balance, October 1, 1994 4,074,779 4,074,779 -- Fund Balance, September 30, 1995 $ 1,212,279 $ 3,777,769 $ 2,565,490 i I E-46 I � MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE-BUDGET AND ACTUAL CUDJOE GARDENS MUNICIPAL SERVICE CULVERT DISTRICT FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1995 Variance Favorable Budget Actual (Unfavorable) Revenues: Investment Income $ -- $ 153 $ 153 Expenditures: Current: Physical Environment: Cudjoe Gardens Culverts 22,000 1,033 20,967 Excess of Revenues Over/ (Under) Expenditures (22,000) (880) 21,120 Other Financing Sources/(Uses): Proceeds from Tax Anticipation Note 22,000 22,000 -- Excess of Revenues and Other Sources Over/(Under) Expenditures and Other Uses-Budgetary Basis -- 21,120 21,120 Adjustment for Receipt of Tax Anticipation Note (22,000) (22,000) -- Excess of Revenues and Other Sources Over/(Under) Expenditures and Other Uses-GAAP Basis (22,000) (880) 21,120 Fund Balance, October 1, 1994 -- -- -- Fund Balance, September 30, 1995 $ (22,000) $ (880) $ 21,120 it E-47 _J MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE-BUDGET AND ACTUAL JOLLY ROGER ESTATES MUNICIPAL SERVICE CULVERT DISTRICT FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1995 Variance Favorable Budget Actual (Unfavorable) Revenues: Investment Income $ -- $ 83 $ 83 Expenditures: Current: Physical Environment: Jolly Roger Estates Culverts 12,000 652 11,348 Excess of Revenues Over/ (Under) Expenditures (12,000) (569) 11,431 Other Financing Sources/(Uses): • Proceeds from Tax Anticipation Note 12,000 12,000 -- Excess of Revenues and Other Sources Over/(Under) Expenditures and Other Uses-Budgetary Basis — 11,431 11,431 Adjustment for Receipt of Tax Anticipation Note (12,000) (12,000) -- Excess of Revenues and Other Sources Over/(Under) Expenditures and Other Uses-GAAP Basis (12,000) (569) 11,431 Fund Balance, October 1, 1994 -- -- -- Fund Balance, September 30, 1995 $ (12,000) $ (569) $ 11,431 E-48 r� I ' it THIS PAGE INTENTIONALLY LEFT BLANK ` 1 MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS COMBINING BALANCE SHEET ALL DEBT SERVICE FUNDS SEPTEMBER 30, 1995 1993 1993 1991 Refunding Refunding Sales Tax Improvement Improvement Revenue Bonds-1983 Bonds-1988 Bonds Total ASSETS Assets: Restricted Assets: Cash and Cash Equivalents $ 267,167 $ 421,861 $ 1,809,537 $ 2,498,565 Investments at Cost or Amortized Cost 24,727 -- 4,994,813 5,019,540 Interest Receivable -- -- 66,755 66,755 Total Assets $ 291,894 $ 421,861 $ 6,871,105 $ 7,584,860 LIABILITIES AND FUND EQUITY Liabilities: Accounts Payable $ -- $ -- $ 1,387 $ 1,387 Fund Equity: Reserved for Debt Service 291,894 421,861 6,869,718 7,583,473 Total Liabilities and Fund Equity $ 291,894 $ 421,861 $ 6,871,105 $ 7,584,860 F-1 MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS COMBINING STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES ALL DEBT SERVICE FUNDS FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1995 1993 1993 1991 Refunding Refunding Sales Tax Improvement Improvement Revenue Bonds-1983 Bonds-1988 Bonds Total Revenues: Intergovernmental $ 223,250 $ 640,000 $ -- $ 863,250 Investment Income 18,178 13,347 418,435 449,960 Total Revenues 241,428 653,347 418,435 1,313,210 Expenditures: Debt Service 210,412 664,825 5,859,952 6,735,189 Excess of Revenues Over/ 11 478 5 441 517 (Under) Expenditures 31,016 (5,421,979) Other Financing Sources/(Uses): Transfers from Other Funds -- -- 4,879,821 4,879,821 Excess of Revenues and Other Sources Over/(Under) Expenditures and Other Uses 31,016 (11,478) (561,696) (542,158) Fund Balance, October 1, 1994 260,878 433,339 7,431,414 8,125,631 1 Fund Balance, September 30, 1995 $ 291,894 $ 421,861 $ 6,869,718 $ 7,583,473 II • F-2 MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS COMBINING STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES -BUDGET AND ACTUAL ALL DEBT SERVICE FUNDS FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1995 1993 Refunding Improvement Bonds-1983 Variance Favorable Budget Actual (Unfavorable) Revenues: " Intergovernmental $ 223,250 $ 223,250 $ -- Investment Income 7,000 18,178 11,178 Total Revenues 230,250 241,428 11,178 Expenditures: Debt Service: Principal Retirement 170,000 170,000 -- Interest 39,255 39,255 -- Fiscal Charges 122,365 1,157 121,208 Total Expenditures 331,620 210,412 121,208 Excess of Revenues Over/ (Under) Expenditures (101,370) 31,016 132,386 Other Financing Sources/(Uses): Reserve for Contingencies (47,370) -- 47,370 Transfers from Other Funds -- -- -- Total Other Financing Sources/(Uses) (47,370) -- 47,370 Excess of Revenues and Other Sources Over/ (Under) Expenditures and Other Uses (148,740) 31,016 179,756 Fund Balance, October 1, 1994 260,878 260,878 -- Fund Balance, September 30, 1995 $ 112,138 $ 291,894 $ 179,756 �Ir F-3 U 1993 Refunding Improvement Bonds-1988 1991 Sales Tax Revenue Bonds Variance Variance Favorable Favorable Budget Actual (Unfavorable) Budget Actual (Unfavorable) $ 670,000 $ 640,000 $ (30,000) $ -- $ -- $ -- 6,000 13,347 7,347 175,000 418,435 243,435 I 676,000 653,347 (22,653) 175,000 418,435 243,435 350,000 350,000 -- 2,795,000 2,795,000 -- 313,800 313,800 -- 3,084,990 3,054,815 30,175 72,740 1,025 71,715 66,385 10,137 56,248 736,540 664,825 71,715 5,946,375 5,859,952 86,423 is (60,540) (11,478) 49,062 (5,771,375) (5,441,517) 329,858 (105,220) -- 105,220 (706,625) -- 706,625 -- -- -- 4,900,000 4,879,821 (20,179) (105,220) -- 105,220 4,193,375 4,879,821 686,446 (165,760) (11,478) 154,282 (1,578,000) (561,696) 1,016,304 433,339 433,339 -- 7,431,414 7,431,414 -- $ 267,579 $ 421,861 $ 154,282 $ 5,853,414 $ 6,869,718 $ 1,016,304 II F-4 (Continued) MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS COMBINING STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES-BUDGET AND ACTUAL ALL DEBT SERVICE FUNDS-CONTINUED FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1995 Total Variance Favorable Budget Actual (Unfavorable) Revenues: Intergovernmental $ 893,250 $ 863,250 $ (30,000) Investment Income 188,000 449,960 261,960 Total Revenues 1,081,250 1,313,210 231,960 Expenditures: Debt Service: Principal Retirement 3,315,000 3,315,000 -- Interest 3,438,045 3,407,870 30,175 Fiscal Charges 261,490 12,319 249,171 Total Expenditures 7,014,535 6,735,189 279,346 Excess of Revenues Over/ (Under) Expenditures (5,933,285) (5,421,979) 511,306 Other Financing Sources/(Uses): Reserve for Contingencies (859,215) -- 859,215 Transfers from Other Funds 4,900,000 4,879,821 (20,179) Total Other Financing Sources/(Uses) 4,040,785 4,879,821 839,036 Excess of Revenues and Other Sources Over/ (Under) Expenditures and Other Uses (1,892,500) (542,158) 1,350,342 Fund Balance, October 1, 1994 8,125,631 8,125,631 -- Fund Balance, September 30, 1995 $ 6,233,131 $ 7,583,473 $ 1,350,342 r-- r_. F-5 I mil i I � I • THIS PAGE INTENTIONALLY LEFT BLANK I _I MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS COMBINING BALANCE SHEET ALL CAPITAL PROJECT FUNDS SEPTEMBER 30, 1995 Sales Tax Compre- One Cent Bond hensive Infrastructure Capital Improvements Surtax Improvements Total ASSETS Cash and Cash Equivalents $ -- $ 10,458,717 $ 523,578 $ 10,982,295 Investments at Cost or Amortized Cost -- 5,712,992 1,852,573 7,565,565 Due from Other Funds -- 76,400 -- 76,400 _ Due from Other Governmental Units -- 933,650 -- 933,650 Interest Receivable -- 95,500 -- 95,500 Total Assets $ -- $ 17,277,259 $ 2,376,151 $ 19,653,410 (- LIABILITIES AND FUND EQUITY _ Liabilities: Accounts Payable $ -- $ 667,757 $ 909,017 $ 1,576,774 Accrued Wages and Benefits Payable -- 9,111 -- 9,111 r Accrued Compensated Absences Payable -- 3,690 — 3,690 Due to Other Funds -- 735,117 -- 735,117 Due to Other Governmental Units -- 874,874 -- 874,874 - Deferred Revenues -- 7,355,974 -- 7,355,974 Total Liabilities -- 9,646,523 909,017 10,555,540 I Fund Equity: Fund Balances: Reserved for Encumbrances -- 5,512 -- 5,512 Unreserved -- 7,625,224 1,467,134 9,092,358 Total Fund Equity -- 7,630,736 1,467,134 9,097,870 a Total Liabilities and Fund Equity $ -- $ 17,277,259 $ 2,376,151 $ 19,653,410 r (- G-1 L MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS COMBINING STATEMENT OF REVENUES, EXPENDITURES AND —� CHANGES IN FUND BALANCES H ALL CAPITAL PROJECT FUNDS FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1995 -1 Sales Tax Compre- One Cent Bond — hensive Infrastructure Capital Improvements Surtax Improvements Total Revenues: Taxes $ -- $ 10,746,262 $ -- $ 10,746,262 Intergovernmental -- 1,454,649 -- 1,454,649 1 Charges for Services -- 40,086 -- 40,086 Investment Income 2,760 682,041 129,765 814,566 Miscellaneous -- 1,381 — 1,381 Total Revenues 2,760 12,924,419 129,765 13,056,944 Expenditures: -; Capital Outlay: General Government -- 1,180,667 . -- 1,180,667 Public Safety 122,371 5,279,179 69,843 5,471,393 Culture and Recreation — 4,050,496 — 4,050,496 Total Expenditures 122,371 10,510,342 69,843 10,702,556 Excess of Revenues Over/ (Under) Expenditures (119,611) 2,414,077 59,922 2,354,388 Other Financing Sources/(Uses): Transfers from Other Funds -- 53,593 — 53,593 - Transfers to Other Funds -- (6,588,979) -- (6,588,979) Total Other Financing Sources/(Uses) -- (6,535,386) — (6,535,386) ! Excess of Revenues and Other Sources Over/ -) (Under) Expenditures and Other Uses (119,611) (4,121,309) 59,922 (4,180,998) - Fund Balance, October 1, 1994 119,611 11,752,045 1,407,212 13,278,868 Fund Balance, September 30, 1995 $ -- $ 7,630,736 $ 1,467,134 $ 9,097,870 1—1 I G-2 MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS COMBINING STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES BUDGET AND ACTUAL-ALL CAPITAL PROJECT FUNDS FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1995 Capital Projects, Comprehensive Improvements P P Variance Favorable Budget Actual (Unfavorable) Revenues: Taxes $ -- $ -- $ -- Intergovernmental -- -- -- Charges for Services -- -- -- Investment Income 1,000 2,760 1,760 Miscellaneous -- — -- Total Revenues 1,000 2,760 1,760 1 Expenditures: Capital Outlay: General Government: County Engineer -- -- -- General Governmental Facilities -- -- -- Miscellaneous General Governmental Facilities -- -- -- Miscellaneous Governmental Facilities -- -- — Other Governmental Facilities -- -- -- Public Safety: Fire Control Facilities -- -- -- Hazardous Mitigation -- -- -- Detention/Correction Facilities — -- -- - Ambulance Facilities 90,000 81,651 8,349 Fire Control Vehicles 112,100 40,720 71,380 Culture and Recreation: _ Parks and Recreational Facilities -- -- -- 7 Additional Parks and Recreational Facilities -- -- -- Bernstein Park -- -- -- Friendship Park -- -- -- Florida Communities Trust ROGO — -- -- Florida Communities Trust LOS -- -- -- Florida Communities Trust Coco Plum -- -- -- Monroe County Libraries -- -- -- Total Expenditures 202,100 122,371 79,729 Excess of Revenues Over/ (Under) Expenditures (201,100) (119,611) 81,489 Other Financing Sources/(Uses): Reserve for Contingencies (23,850) -- 23,850 Transfers from Other Funds -- -- -- _ Transfers to Other Funds -- -- -- Total Other Financing Sources/(Uses) (23,850) -- 23,850 G-3 Capital Projects, Capital Projects, One Cent Infrastructure Surtax Sales Tax Bond Capital Improvements Variance Variance Favorable Favorable Budget Actual (Unfavorable) Budget Actual (Unfavorable) $ 10,000,000 $ 10,746,262 $ 746,262 $ -- $ -- $ -- 3,990,250 1,454,649 (2,535,601) - -- -- -- 40,086 40,086 -- -- -- 350,000 682,041 332,041 5,000 129,765 124,765 3,940,487 1,381 (3,939,106) -- -- -- 18,280,737 12,924,419 (5,356,318) 5,000 129,765 124,765 1 , 100,000 - 100,000 - -- - 609 459 979 250 -- -- -- 1,588,709 , 325,000 83,570 241,430 -- -- - ; 139,850 126,739 13,111 -- -- -- 762,150 360,899 401,251 -- -- -- 1,256,904 1,149,628 107,276 -- -- -- 8,622 6,388 2,234 4,263,000 4,123,163 139,837 804,750 69,843 734,907 22,000 -- 22,000 - - -- 2,556,780 722,568 1,834,212 -- -- -- 12,000 12,000 -- -- -- -- 797,463 751,551 45,912 -- -- -- 117,132 23,085 94,047 -- -- - 7,355,974 18,000 7,337,974 - - -- 3,968,754 2,219,006 1,749,748 - -- - 450,000 192,708 257,292 - -- - 137,750 111,578 26,172 -- -- - 23,862,088 10,510,342 13,351,746 804,750 69,843 734,907 (5,581,351) 2,414,077 7,995,428 (799,750) 59,922 859,672 (799,417) -- 799,417 -- -- -- 570,000 53,593 (516,407) -- -- -- (6,671,732) (6,588,979) 82,753 -- -- -- (6,901,149) (6,535,386) 365,763 - -- -- I G-4 (Continued) j MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS COMBINING STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES BUDGET AND ACTUAL-ALL CAPITAL PROJECT FUNDS -CONTINUED FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1995 r Capital Projects, Comprehensive Improvements Variance Favorable Budget Actual (Unfavorable) Excess of Revenues and Other Sources Over/ (Under) Expenditures and Other Uses (224,950) (119,611) 105,339 Fund Balance, October 1, 1994 119,611 119,611 -- Fund Balance, September 30, 1995 $ (105,339) $ -- $ 105,339 1 G-5 1 r-; Capital Projects, Capital Projects, One Cent Infrastructure Surtax Sales Tax Bond Capital Improvements Variance Variance Favorable Favorable Budget Actual (Unfavorable) Budget Actual (Unfavorable) (12,482,500) (4,121,309) 8,361,191 (799,750) 59,922 859,672 - 11,752,045 11,752,045 — 1,407,212 1,407,212 -- _J $ (730,455) $ 7,630,736 $ 8,361,191 $ 607,462 $ 1,467,134 $ 859,672 G-6 (Continued) MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS COMBINING STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES BUDGET AND ACTUAL-ALL CAPITAL PROJECT FUNDS -CONTINUED FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1995 Total Variance Favorable •- Budget Actual (Unfavorable) Revenues: Taxes $ 10,000,000 $ 10,746,262 $ 746,262 Intergovernmental 3,990,250 1,454,649 (2,535,601) Charges for Services -- 40,086 40,086 Investment Income 356,000 814,566 458,566 Miscellaneous 3,940,487 1,381 (3,939,106) Total Revenues 18,286,737 13,056,944 (5,229,793) Expenditures: Capital Outlay: General Government: County Engineer 100,000 -- 100,000 General Governmental Facilities 1,588,709 609,459 979,250 Miscellaneous General Governmental Facilities 325,000 83,570 241,430 Miscellaneous Governmental Facilities 139,850 126,739 13,111 Other Governmental Facilities 762,150 360,899 401,251 Public Safety: Fire Control Facilities 1,256,904 1,149,628 107,276 Hazardous Mitigation 8,622 6,388 2,234 Detention/Correction Facilities 5,067,750 4,193,006 874,744 Ambulance Facilities 112,000 81,651 30,349 Fire Control Vehicles 112,100 40,720 71,380 Culture and Recreation: Parks and Recreational Facilities 2,556,780 722,568 1,834,212 Additional Parks and Recreational Facilities 12,000 12,000 -- Bernstein Park 797,463 751,551 45,912 Friendship Park 117,132 23,085 94,047 Florida Communities Trust ROGO 7,355,974 18,000 7,337,974 Florida Communities Trust LOS 3,968,754 2,219,006 1,749,748 Florida Communities Trust Coco Plum 450,000 192,708 257,292 Monroe County Libraries 137,750 111,578 26,172 Total Expenditures 24,868,938 10,702,556 14,166,382 Excess of Revenues Over/ (Under) Expenditures (6,582,201) 2,354,388 8,936,589 '- Other Financing Sources/(Uses): Reserve for Contingencies (823,267) -- 823,267 Transfers from Other Funds 570,000 53,593 (516,407) Transfers to Other Funds (6,671,732) (6,588,979) 82,753 Total Other Financing Sources/(Uses) (6,924,999) (6,535,386) 389,613 G-7 (Continued) `- L ICI MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS COMBINING STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES BUDGET AND ACTUAL-ALL CAPITAL PROJECT FUNDS -CONTINUED FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1995 Total Variance Favorable Budget Actual (Unfavorable) Excess of Revenues and Other Sources Over/ (Under) Expenditures and Other Uses (13,507,200) (4,180,998) 9,326,202 Fund Balance, October 1, 1994 13,278,868 13,278,868 -- Fund Balance, September 30, 1995 $ (228,332) $ 9,097,870 $ 9,326,202 G-8 , MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS COMBINING BALANCE SHEET ALL ENTERPRISE FUNDS SEPTEMBER 30, 1995 Municipal Svc Card District Sound Marathon Waste Bridge Airport ASSETS Current Assets: Cash and Cash Equivalents $ 4,087,742 $ 1,747,086 $ 254,234 Cash with Fiscal Agent -- 7,871 -- Investments at Cost or Amortized Cost 5,384,927 1,587,403 -- Accounts Receivable: Delinquent Waste Collection Fees 1,032,641 -- -- Allowance for Uncollectible Waste Collection Fees (945,645) -- -- Other 346,376 -- 17,040 Allowance for Other Uncollectible (53,914) -- -- Due from Other Funds — 1,081 388,273 Due from Other Governmental Units 194,135 40,783 223,089 Interest Receivable 90,016 26,535 -- Total Current Assets 10,136,278 3,410,759 882,636 Restricted Assets: Cash and Cash Equivalents 602,095 -- 182,687 Investments at Cost or Amortized Cost 2,167,347 — -- Total Restricted Assets 2,769,442 -- 182,687 Property, Plant and Equipment (Net of Accumulated Depreciation) 10,105,450 5,057,783 5,356,566 Other Assets: Deferred Charges (Net) 268,717 -- -- Total Assets $ 23,279,887 $ 8,468,542 $ 6,421,889 H-1 Key West Airport Total $ 951,062 $ 7,040,124 -- 7,871 -- 6,972,330 • -- 1,032,641 -- (945,645) 94,015 457,431 (53,914) 335,859 725,213 123,712 581,719 -- 116,551 1,504,648 15,934,321 1,509,413 2,294,195 2,167,347 1,509,413 4,461,542 1,232,664 21,752,463 -- 268,717 $ 4,246,725 $ 42,417,043 H-2 (Continued) J MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS COMBINING BALANCE SHEET-CONTINUED ALL ENTERPRISE FUNDS SEPTEMBER 30, 1995 Municipal Svc Card District Sound Marathon Waste Bridge Airport LIABILITIES AND FUND EQUITY Current Liabilities: Accounts Payable $ 1,379,502 $ 23,542 $ 222,443 Accrued Wages and Benefits Payable 55,540 13,337 5,086 Accrued Compensated Absences 1,531 873 3,728 Claims and Judgements Payable 256,514 -- -- Due to Other Funds 145,080 30,237 10,280 Due to Other Governmental Units 2,229 1,205 224 Matured Bonds Payable - 5,000 -- Matured Premium Payable - 2,871 -- Deposits in Escrow 39,402 -- 6,306 Capital Leases Payable 137,941 -- - Total Current Liabilities 2,017,739 77,065 248,067 Current Liabilities Payable from Restricted Assets: Accrued Interest Payable 287,058 -- -- Revenue Bonds Payable 315,000 - - Landfill Closure Costs 331,100 -- - Total Current Liabilities Payable from Restricted Assets 933,158 -- -- Long-Term Liabilities: Accrued Compensated Absences 164,507 20,933 10,904 Capital Leases Payable 1,945,584 -- - Revenue Bonds Payable 8,490,000 -- -- Total Long-Term Liabilities 10,600,091 20,933 10,904 Total Liabilities 13,550,988 97,998 258,971 Fund Equity: Contributed Capital 3,304,568 2,514,741 3,671,714 Retained Earnings: Reserved for Revenue Bond Retirement 2,482,383 -- -- Unreserved 3,941,948 5,855,803 2,491,204 j Total Retained Earnings 6,424,331 5,855,803 2,491,204 Total Fund Equity 9,728,899 8,370,544 6,162,918 Total Liabilities and Fund Equity $ 23,279,887 $ 8,468,542 $ 6,421,889 F-- H-3 I~ I 1 1 Key West Airport Total $ 96,373 $ 1,721,860 22,984 96;947 -i 20,982 27,114 -- 256,514 59,921 245,518 156 3,814 -- 5,000 -- 2,871 12,267 57,975 -- 137,941 212,683 2,555,554 1 -- 287,058 — 315,000 -- 331,100 -- 933,158 85,303 281,647 -- 1,945,584 -- 8,490,000 85,303 10,717,231 297,986 14,205,943 1,373,785 10,864,808 -- 2,482,383 2,574,954 14,863,909 2,574,954 17,346,292 3,948,739 28,211,100 $ 4,246,725 $ 42,417,043 H-4 MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS COMBINING STATEMENT OF REVENUES, EXPENSES AND CHANGES IN FUND EQUITY ALL ENTERPRISE FUNDS FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1995 Municipal Svc Card District Sound Marathon Waste Bridge Airport Operating Revenues: Tolls $ -- $ 1,008,260 $ -- Charges for Services 9,915,977 -- 570,615 Franchise Fees 2,959,859 -- -- - Fines and Forfeitures — -- — Miscellaneous 480,679 20,000 9,955 Total Operating Revenues 13,356,515 1,028,260 580,570 Operating Expenses: Personal Services 1,669,226 392,160 150,684 Operations 10,558,305 103,097 659,030 Landfill Closure and Post Closure 225,286 -- -- Depreciation and Amortization 1,038,183 77,745 90,497 __ Total Operating Expenses 13,491,000 573,002 900,211 Operating Income(Loss) (134,485) 455,258 (319,641) Non-Operating Revenues (Expenses): Operating Grants 245,014 -- 266,949 Investment Income 709,149 168,404 16,947 Interest Expenses and Fiscal Charges (703,859) -- — Loss on Disposition of Assets (126,169) -- - - r-- Total Non-Operating Revenues (Expenses) 124,135 168,404 283,896 Income (Loss) Before Operating Transfers (10,350) 623,662 (35,745) Operating Transfers: Transfers from Other Funds 1,931,618 -- 1,090,106 r Transfers to Other Funds (1,489,118) -- (22,001) Total Operating Transfers 442,500 -- 1,068,105 Net Income 432,150 623,662 1,032,360 Fund Equity-October 1, 1994 8,806,030 7,706,584 4,887,936 Contributed Capital 490,719 • 40,298 242,622 Fund Equity-September 30, 1995 $ 9,728,899 $ 8,370,544 $ 6,162,918 H-5 r- Key West Airport Total $ — $ 1,008,260 1,995,785 12,482,377 — 2,959,859 846 846 11,349 521,983 2,007,980 16,973,325 719,823 2,931,893 700,303 12,020,735 -- 225,286 41,104 1,247,529 1,461,230 16,425,443 546,750 547,882 156,727 668,690 108,056 1,002,556 -- (703,859) -- (126,169) 264,783 841,218 811,533 1,389,100 176,552 3,198,276 (31,592) (1,542,711) II 144,960 1,655,565 956,493 3,044,665 2,986,851 24,387,401 5,395 779,034 $ 3,948,739 $ 28,211,100 H-6 i MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS COMBINING STATEMENT OF CASH FLOWS ALL ENTERPRISE FUNDS FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1995 INCREASE (DECREASE) IN CASH AND CASH EQUIVALENTS Municipal Svc Card District Sound Marathon Waste Bridge Airport Cash flows from operating activities: • Cash received for services $ 13,038,486 $ 1,197,474 $ 549,209 Cash payments to suppliers for goods and services (11,893,779) (374,847) (2,049,965) — Cash payments to employees for services (1,677,614) (392,225) (146,362) Other operating revenue 480,679 20,000 9,955 Net cash provided (used) by operating activities (52,228) 450,402 (1,637,163) Cash flows from noncapital financing activities: Operating grants received 267,869 — 1,055,595 Operating transfers from other funds 1,931,618 -- 701,833 Operating transfers to other funds (1,489,118) -- (22,001) _ Net cash provided by noncapital financing activities 710,369 -- 1,735,427 Cash flows from capital and related financing activities: Proceeds from capital grants -- 40,298 242,622 Acquisition and construction of capital assets (586,717) (516,814) (602,099) Principal paid on capital debt (872,426) (125) -- Interest paid on capital debt (712,260) (19) -- Net cash used by capital and related financing activities (2,171,403) (476,660) (359,477) Cash flows from investing activities: Purchase of investment securities (5,684,412) (2,387,807) — Proceeds from sale and maturities of investment securities 4,895,406 1,238,024 -- Investment income 686,190 147,630 16,947 L Net cash provided (used) by investing activities (102,816) (1,002,153) 16,947 Net increase(decrease) in cash and cash equivalents (1,616,078) (1,028,411) (244,266) Cash and cash equivalents at beginning of year 6,305,915 2,783,368 681,187 r- Cash and cash equivalents at end of year $ 4,689,837 $ 1,754,957 $ 436,921 r-- 4 H-7 Ji I � Key West Airport Total $ 1,958,871 $ 16,744,040 (658,434) (14,977,025) (695,698) (2,911,899) 12,195 522,829 616,934 (622,055) 208,422 1,531,886 29,987 2,663,438 (31,592) (1,542,711) 206,817 2,652,613 5,395 288,315 (63,501) (1,769,131) -- (872,551) — (712,279) 58,106 (3,065,646) -- (8,072,219) -- 6,133,430 108,056 958,823 108,056 (979,966) 873,701 (2,015,054) 1,586,774 11,357,244 $ 2,460,475 $ 9,342,190 I H-8 (Continued) is MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS COMBINING STATEMENT OF CASH FLOWS ALL ENTERPRISE FUNDS-CONTINUED FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1995 RECONCILIATION OF OPERATING INCOME (LOSS)TO NET CASH PROVIDED (USED) BY OPERATING ACTIVITIES Municipal Svc Card District Sound Marathon Waste Bridge Airport Operating income(loss) $ (134,485) $ 455,258 $ (319,641) Adjustments to reconcile operating income to net cash provided (used) by operating activities: Depreciation and amortization 1,038,183 77,745 90,497 Abandoned construction project -- -- -- Change in assets and liabilities: Decrease/(Increase in: Accounts receivable 161,052 25 (10,335) Due from other funds -- (1,081) — Due from other governmental units 2,298 189,910 -- (Decrease)/Increase in: Accounts payable (906,834) (301,777) (892,643) Accrued wages and benefits payable (9,919) (938) 594 Accrued compensated absences 1,531 873 3,728 Claims and judgements payable (4,455) -- -- Due to other funds 138,123 30,027 (498,516) Due to other governmental units 90 360 224 — Deposits in escrow (700) — (11,071) Landfill closure costs (337,112) -- -- Total adjustments 82,257 (4,856) (1,317,522) Net cash provided (used) by operating activities $ (52,228) $ 450,402 $ (1,637,163) } SUPPLEMENTAL SCHEDULE OF NON-CASH FINANCING, CAPITAL AND INVESTING ACTIVITIES Contributed fixed assets $ 490,719 $ -- $ -- Loss on disposition of fixed assets $ 126,169 $ -- $ -- H-9 li Key West Airport Total - $ 546,750 $ 547,882 41,104 1,247,529 41,940 41,940 (18,832) 131,910 -- (1,081) -- 192,208 (53,279) (2,154,533) 3,143 (7,120) 20,982 27,114 — (4,455) 53,208 (277,158) 156 830 (18,238) (30,009) -- (337,112) 70,184 (1,169,937) 1i $ 616,934 $ (622,055) $ -- $ 490,719 126,169 H-10 MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS SCHEDULE OF EXPENDITURES-BUDGET AND ACTUAL MUNICIPAL SERVICES DISTRICT-WASTE FOR THE YEAR ENDED SEPTEMBER 30, 1995 Variance Favorable Budget Actual (Unfavorable) Operating Expenditures: Administration $ 403,624 $ 353,988 $ 49,636 Hazardous Waste 220,250 180,437 39,813 Recycling 425,308 394,469 30,839 Franchise Operators 4,245,952 4,244,364 1,588 Cudjoe Key Transfer Station 1,562,690 1,556,910 5,780 Cudjoe Key Landfill 224,951 216,013 8,938 Cudjoe Key Landfill Closure 14,694 14,293 401 Cudjoe Key Post Closure 122,012 44,693 77,319 Long Key Transfer Station 1,894,216 1,857,965 36,251 Long Key Landfill 254,021 223,014 31,007 Long Key Post Closure 135,912 100,388 35,524 Key Largo Transfer Station 1,873,531 1,762,216 111,315 Key Largo Landfill 189,823 139,926 49,897 Key Largo Landfill Closure 431,388 431,372 16 Key Largo Post Closure 129,211 44,540 84,671 Pollution Control 366,747 289,002 77,745 Recycling 1,134,772 853,584 281,188 Renewal and Replacement 253,159 -- _ 253,159 Total Operating Expenditures 13,882,261 12,707,174 1,175,087 Non-Operating Expenditures: Operating Grants: Recycling Grant 54,451 54,451 -- DER Recycling Grant 89,470 89,470 -- Litter& Marine Debris Prevention Grant 20,909 20,909 -- Debt Service: Principal Retirement 1,187,427 872,427 315,000 Interest Expenses and Fiscal Charges 1,007,523 703,859 303,664 Capital Outlay 950,887 594,411 356,476 Loss on Disposition of Assets 134,908 126,169 8,739 Total Non-Operating Expenditures 3,445,575 2,461,696 983,879 Operating Transfers,and Reserves: Reserve for Contingencies 631,439 -- 631,439 Transfers to Other Funds 2,214,500 1,489,117 725,383 Total Operating Transfers and Reserves 2,845,939 1,489,117 1,356,822 Total Expenditures $ 20,173,775 $ 16,657,987 $ 3,515,788 H-11 I MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS SCHEDULE OF EXPENDITURES -BUDGET AND ACTUAL CARD SOUND BRIDGE FOR THE YEAR ENDED SEPTEMBER 30, 1995 Variance Favorable Budget Actual (Unfavorable) Operating Expenditures: Card Sound Road &Toll Bridge $ 541,115 $ 427,239 $ 113,876 County Engineer 74,126 68,018 6,108 Total Operating Expenditures 615,241 495,257 - 119,984 Non-Operating Expenditures: Capital Outlay 553,195 516,815 36,380 Operating Transfers and Reserves: Reserve for Contingencies 1,722,609 -- 1,722,609 Transfers to Other Funds 61,467 -- 61,467 Total Operating Transfers and Reserves 1,784,076 -- 1,784,076 II Total Expenditures $ 2,952,512 $ 1,012,072 $ 1,940,440 H-12 MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS SCHEDULE OF EXPENDITURES -BUDGET AND ACTUAL MARATHON AIRPORT FOR THE YEAR ENDED SEPTEMBER 30, 1995 Variance Favorable Budget Actual (Unfavorable) Operating Expenditures: Operation &Maintenance $ 514,117 $ 468,090 $ 46,027 Non-Operating Expenditures: Operating Grants: Sewage Treatment Plant 461 461 -- Airport Planning Studies 141,214 27,098 114,116 Safety and Maintenance Equipment 43,504 -- 43,504 ARFF Vehicles 96,800 14,265 82,535 Capital Outlay 2,502,361 901,899 1,600,462 Total Non-Operating Expenditures 2,784,340 943,723 1,840,617 Operating Transfers and Reserves: Reserve for Contingencies 9,331 -- 9,331 Transfers to Other Funds 158,575 22,001 136,574 — Total Operating Transfers and Reserves 167,906 22,001 145,905 Total Expenditures $ 3,466,363 $ 1,433,814 $ 2,032,549 H-13 MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS SCHEDULE OF EXPENDITURES -BUDGET AND ACTUAL KEY WEST AIRPORT FOR THE YEAR ENDED SEPTEMBER 30, 1995 Variance Favorable • Budget Actual (Unfavorable) Operating Expenditures: Operation & Maintenance $ 1,072,451 $ 1,070,687 $ 1,764 Non-Operating Expenditures: Operating Grants: Airport Planning Studies 175,712 56,764 118,948 Airport Clear Zone 49,569 41,893 7,676 Capital Outlay 2,144,619 272,343 1,872,276 Total Non-Operating Expenditures 2,369,900 371,000 1,998,900 Operating Transfers and Reserves: Reserve for Contingencies 16,205 -- 16,205 Transfers to Other Funds 500,745 31,592 469,153 Total Operating Transfers and Reserves 516,950 31,592 485,358 Total Expenditures $ 3,959,301 $ 1,473,279 $ 2,486,022 H-14 MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS COMBINING BALANCE SHEET ALL INTERNAL SERVICE FUNDS SEPTEMBER 30, 1995 1 Worker's Group Risk Compensation Insurance Management Fund Fund Fund ASSETS Current Assets: Cash and Cash Equivalents $ 10,139 $ 785,316 $ 345,737 Investments at Cost or Amortized Cost 657,227 251,407 1,095,379 Accounts Receivable 5,512 413,780 5,364 Inventory -- -- - Due from Other Funds 292,042 1,078,029 -- Due from Other Governmental Units -- 18,989 -- Interest Receivable 10,986 4,203 18,311 Total Current Assets 975,906 2,551,724 1,464,791 Property, Plant and Equipment (Net,Where Applicable, H of Accumulated Depreciation) 3,902 2,031 12,918 Total Assets $ 979,808 $ 2,553,755 $ 1,477,709 LIABILITIES AND FUND EQUITY Current Liabilities: Accounts Payable $ 57,275 $ 189,371 $ 30,579 , _ Accrued Wages and Benefits Payable 6,330 4,069 3,910 Accrued Compensated Absences 14,777 9 -- Claims and Judgements Payable 250,000 2,030,876 734,617 Due to Other Funds 78,847 6,045 10,057 Due to Other Governmental Units 240 131 1,406 Other Current Liabilities -- 3,067 -- Total Current Liabilities 407,469 2,233,568 780,569 Long-Term Liabilities: Accrued Compensated Absences 14,154 14,529 3,181 Total Liabilities 421,623 2,248,097 783,750 Fund Equity: Contributed Capital 621 -- -- Retained Earnings, Unreserved 557,564 305,658 693,959 Total Fund Equity 558,185 305,658 693,959 Total Liabilities and Fund Equity $ 979,808 $ 2,553,755 $ 1,477,709 H-15 r Fleet `- Management Fund Total $ 44,634 $ 1,185,826 -- 2,004,013 839 425,495 21,074 21,074 186,383 1,556,454 1,712 20,701 33,500 254,642 5,247,063 2,156,843 2,175,694 III $ 2,411,485 $ 7,422,757 $ 30,228 $ 307,453 24,902 39,211 8,455 23,241 -- 3,015,493 62,605 157,554 450 2,227 - 3,067 126,640 3,548,246 37,143 69,007 163,783 3,617,253 2,148,630 2,149,251 99,072 1,656,253 2,247,702 3,805,504 $ 2,411,485 $ 7,422,757 H-16 MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS COMBINING STATEMENT OF REVENUES, EXPENSES AND CHANGES IN FUND EQUITY ALL INTERNAL SERVICE FUNDS FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1995 Worker's Group Risk Compensation Insurance Management Fund Fund Fund Operating Revenues: Charges for Services $ 278,215 $ 7,594,112 $ 1,351,666 Miscellaneous 182,895 1,165,410 33,698 Total Operating Revenues 461,110 8,759,522 1,385,364 Operating Expenses: i— Personal Services 196,107 132,559 133,662 Operations 535,347 1,090,600 839,210 Depreciation 1,468 506 5,383 Asserted and Paid Claims 496,975 7,353,488 5,106 - Total Operating Expenses 1,229,897 8,577,153 983,361 Operating Income(Loss) (768,787) 182,369 402,003 Non-Operating Revenues (Expenses): Investment Income 51,415 34,596 67,625 Loss on Disposition of Assets (3,262) -- (3,262) Total Non Operating Revenues (Expenses) 48,153 34,596 64,363 - Net Income(Loss) (720,634) 216,965 466,366 Fund Equity-October 1, 1994 1,278,819 88,693 227,593 Contributed Capital -- -- -- Fund Equity-September 30, 1995 $ 558,185 $ 305,658 $ 693,959 H-17 Fleet Management Fund Total $ 1,501,111 $ 10,725,104 15,431 1,397,434 1,516,542 12,122,538 768,201 1,230,529 417,840 2,882,997 282,112 289,469 • — 7,855,569 569 1,468,153 12,258,564 48,389 (136,026) 1,716 155,352 (33,879) (40,403) (32,163) 114,949 16,226 (21,077) 2,153,798 3,748,903 77,678 77,678 $ 2,247,702 $ 3,805,504 H-18 lLi MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS COMBINING STATEMENT OF CASH FLOWS ALL INTERNAL SERVICE FUNDS FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1995 INCREASE(DECREASE) IN CASH AND CASH EQUIVALENTS Worker's Group Risk Compensation Insurance Management Fund Fund Fund Cash flows from operating activities: Cash received for services $ 15,168 $ 6,376,796 $ 1,348,521 Cash payments to suppliers for goods and services (931,608) (7,664,096) (1,289,169) — Cash payments to employees for services (180,071) (134,233) (136,654) Other operating revenue 182,895 1,165,410 33,698 Net cash provided(used) by operating activities (913,616) (256,123) (43,604) Cash flows from capital and related financing activities: Acquistion of fixed assets (1,291) (1,082) (4,210) Cash flows from investing activities: Purchase of investment securities (632,966) (546,902) (1,054,944) Proceeds from sale and maturities of investment securities 597,481 917,238 995,802 Investment income 48,613 38,577 62,954 Net cash provided by investing activities 13,128 408,913 3,812 i_- Net increase(decrease) in cash and cash equivalents (901,779) 151,708 (44,002) Cash and cash equivalents at beginning of year 911,918 633,608 389,739 Cash and cash equivalents at end of year $ 10,139 $ 785,316 $ 345,737 r- 1 H-19 Fleet Management Fund Total $ 1,391,777 $ 9,132,262 (449,114) (10,333,987) (760,295) (1,211,253) 15,431 1,397,434 197,799 (1,015,544) (238,255) (244,838) -- (2,234,812) 2,510,521 1,716 151,860 1,716 427,569 (38,740) (832,813) 83,374 2,018,639 $ 44,634 $ 1,185,826 H-20 (Continued) MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS COMBINING STATEMENT OF CASH FLOWS ALL INTERNAL SERVICE FUNDS -CONTINUED FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1995 RECONCILIATION OF OPERATING INCOME(LOSS)TO NET CASH PROVIDED(USED) BY OPERATING ACTIVITIES Worker's Group Risk Compensation Insurance Management Fund Fund Fund Operating income(loss) $ (768,787) $ 182,369 $ 402,003 Adjustments to reconcile operating income to net cash provided (used) by operating activities: Depreciation 1,468 506 5,383 Change in assets and liabilities: Decrease/(Increase) in: Accounts receivable 28,995 (125,069) (5,304) Inventory -- -- -- Due from other funds (292,042) (1,078,029) 2,159 Due from other governmental units -- (14,218) -- (Decrease)/Increase in: Accounts payable 21,717 189,371 19,190 Accrued wages and benefits payable 1,259 (1,684) (336) Accrued compensated absences 14,777 10 (2,656) Claims and judgements payable — 583,899 (475,363) Due to other funds 78,757 5,221 9,914 Due to other governmental units 240 131 1,406 Other current liabilities -- 1,370 — Total adjustments (144,829) (438,492) (445,607) Net cash provided(used) by operating activities $ (913,616) $ (256,123) $ (43,604) SUPPLEMENTAL SCHEDULE OF NON-CASH FINANCING CAPITAL AND INVESTING ACTIVITIES Contributed fixed assets $ -- $ -- $ -- Loss on disposition of fixed assets $ 3,262 $ -- $ 3,262 H-21 Fleet Management Fund Total $ 48,389 $ (136,026) 282,112 289,469 (839) (102,217) (2,972) (2,972) (108,605) (1,476,517) 110 (14,108) 12,516 242,794 (549) (1,310) 8,455 20,586 -- 108,536 (41,268) 52,624 450 2,227 -- 1,370 149,410 (879,518) $ 197,799 $ (1,015,544) U $ 77,678 $ 77,678 $ 33,879 $ 40,403 H-22 MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS SCHEDULE OF EXPENDITURES-BUDGET AND ACTUAL WORKER'S COMPENSATION FUND FOR THE YEAR ENDED SEPTEMBER 30, 1995 Variance Favorable Budget Actual (Unfavorable) Operating Expenditures: Administrative $ 173,377 $ 171,671 $ 1,706 Operations and Claims 1,141,322 1,008,982 132,340 Safety & Loss Control 49,078 47,776 1,302 f-- Asserted Claims 250,000 -- 250,000 Total Operating Expenditures 1,613,777 1,228,429 385,348 Non-Operating Expenditures: Capital Outlay 1,296 1,291 5 Loss on Disposition of Assets 3,400 3,262 138 Total Non-Operating Expenditures 4,696 4,553 143 Operating Transfers and Reserves: Reserve for Contingencies 93,386 -- 93,386 Transfers to Other Funds 6,450 -- 6,450 Total Operating Reserves 99,836 -- 99,836 Total Expenditures $ 1,718,309 $ 1,232,982 $ 485,327 r-- H-23 MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS SCHEDULE OF EXPENDITURES -BUDGET AND ACTUAL GROUP INSURANCE FUND Jl FOR THE YEAR ENDED SEPTEMBER 30, 1995 Variance Favorable Budget Actual (Unfavorable) Operating Expenditures: L . Administration $ 161,766 $ 158,876 $ 2,890 Group Insurance Claims 8,033,436 7,833,871 199,565 Asserted Claims 741,478 .583,900 157,578 Total Operating Expenditures 8,936,680 8,576,647 360,033 Non-Operating Expenditures: Capital Outlay 1,084 1,083 1 Operating Transfers and Reserves: I,_j Reserve for Contingencies 602,633 -- 602,633 Transfers to Other Funds 4,950 -- 4,950 Total Operating Reserves 607,583 -- 607,583 Total Expenditures $ 9,545,347 $ 8,577,730 $ 967,617 H-24 MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS SCHEDULE OF EXPENDITURES - BUDGET AND ACTUAL RISK MANAGEMENT FUND FOR THE YEAR ENDED SEPTEMBER 30, 1995 Variance Favorable Budget Actual (Unfavorable) Operating Expenditures: Administration $ 145,743 $ 131,912 $ 13,831 Risk Management Claims 1,451,029 799,618 651,411 Safety and Loss Control 50,030 46,448 3,582 Asserted Claims 769,500 -- 769,500 Total Operating Expenditures 2,416,302 977,978 1,438,324 Non-Operating Expenditures: Capital Outlay 6,500 4,209 2,291 Loss on Disposition of Assets 3,262 3,262 -- Total Operating Expenditures 9,762 7,471 2,291 Operating Transfers and Reserves: Reserve for Contingencies 240,278 -- 240,278 Transfers to Other Funds 4,500 -- 4,500 Total Operating Reserves 244,778 -- 244,778 Total Expenditures $ 2,670,842 $ 985,449 $ 1,685,393 I__ H-25 MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS SCHEDULE OF EXPENDITURES -BUDGET AND ACTUAL FLEET MANAGEMENT FUND FOR THE YEAR ENDED SEPTEMBER 30, 1995 Variance Favorable Budget Actual (Unfavorable) Operating Expenditures: Public Works Garage $ 915,075 $ 882,703 $ 32,372 Operations 473,523 303,338 170,185 Total Operating Expenditures 1,388,598 1,186,041 202,557 Non-Operating Expenditures: Capital Outlay 246,357 238,256 8,101 Loss on Disposition of Assets 34,000 33,879 121 Total Non-Operating Expenditures 280,357 272,135 8,222 Operating Transfers and Reserves: Transfers to Other Funds 30,000 -- 30,000 Total Expenditures $ 1,698,955 $ 1,458,176 $ 240,779 • H-26 • MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS COMBINING BALANCE SHEET ALL FIDUCIARY FUNDS SEPTEMBER 30, 1995 EXPENDABLE TRUST AGENCY FUNDS FUNDS Law Drug Court Deferred Enforcement Abuse Facility Compensation Trust Trust Fees Plans Total ASSETS Cash and Cash Equivalents $ 79,425 $ 30,919 $ 288,098 $ -- $ 398,442 Investments at Cost or Amortized Cost -- -- -- 1,071,667 1,071,667 Due from Other Governmental Units 64,612 201 3,336 -- 68,149 Total Assets $ 144,037 $ 31,120 $ 291,434 $ 1,071,667 $ 1,538,258 LIABILITIES AND FUND BALANCES Liabilities: Due to Others $ -- $ -- $ -- $ 1,071,667 $ 1,071,667 Due to Other Governmental Units 11,729 -- -- -- 11,729 Total Liabilities 11,729 -- -- 1,071,667 1,083,396 Fund Balance: Reserved for Trust Fund Purposes 132,308 31,120 291,434 -- 454,862 L Total Fund Balance 132,308 31,120 291,434 -- 454,862 r- Total Liabilities and Fund Balance $ 144,037 $ 31,120 $ 291,434 $ 1,071,667 $ 1,538,258 r-- I -1 i MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS COMBINING STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES ALL EXPENDABLE TRUST FUNDS FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1995 Law Drug Court Enforcement Abuse Facility Trust Trust Fees Total Revenues: Charges for Services $ -- $ — $ 40,823 $ 40,823 Fines& Forfeitures 140,430 2,384 -- 142,814 Investment Income 6,052 1,453 13,924 21,429 Miscellaneous 23 -- — 23 Total Revenues 146,505 3,837 54,747 205,089 Expenditures: • • Current: Public Safety 190,594 — -- 190,594 Excess of Revenues Over/ (Under) Expenditures (44,089) 3,837 54,747 14,495 Fund Balance, October 1, 1994 176,397 27,283 236,687 440,367 Fund Balance, September 30, 1995 $ 132,308 $ 31,120 $ 291,434 $ 454,862 1-2 J MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS COMBINING STATEMENT OF CHANGES IN ASSETS AND LIABILITIES ALL AGENCY FUNDS FOR FISCAL YEAR ENDED SEPTEMBER 30, 1995 Balance Balance October 1, September 30, 1994 Additions Deductions 1995 DEFERRED COMPENSATION PLANS: ASSETS Investments at Cost or Amortized Cost $ 796,147 $ 308,318 $ 32,798 $ 1,071,667 LIABILITIES Due to Others $ 796,147 $ 308,318 $ 32,798 $ 1,071,667 n i_. 1-3 L2 MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE-BUDGET AND ACTUAL LAW ENFORCEMENT TRUST EXPENDABLE TRUST FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1995 Variance Favorable Budget Actual (Unfavorable) Revenues: Fines and Forfeitures $ 65,296 $ 140,430 $ 75,134 Investment Income 1,000 6,051 5,051 Miscellaneous -- 23 23 Total Revenues 66,296 146,504 80,208 �j Expenditures: Current: Public Safety 242,642 190,593 52,049 Excess of Revenues Over/ (Under) Expenditures (176,346) (44,089) 132,257 --- Fund Balance, October 1, 1994 176,397 176,397 -- Fund Balance, September 30, 1995 $ 51 $ 132,308 $ 132,257 1-4 MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE-BUDGET AND ACTUAL DRUG ABUSE TRUST EXPENDABLE TRUST FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1995 Variance Favorable Budget Actual (Unfavorable) Revenues: Fines and Forfeitures $ 3,500 $ 2,384 $ (1,116) Investment Income 500 1,453 953 Total Revenues 4,000 3,837 (163) Expenditures: Current: Human Services 25,020 -- 25,020 Excess of Revenues Over/ (Under) Expenditures (21,020) 3,837 24,857 Other Financing Sources/(Uses): Reserve for Contingencies (2,780) -- 2,780 Excess of Revenues and Other Sources Over/ (Under) Expenditures and Other Uses (23,800) 3,837 27,637 Fund Balance, October 1, 1994 27,283 27,283 — Fund Balance, September 30, 1995 $ 3,483 $ 31,120 $ 27,637 1-5 MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE-BUDGET AND ACTUAL COURT FACILITY FEES EXPENDABLE TRUST FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1995 Variance Favorable Budget Actual (Unfavorable) - Revenues: Charges for Services $ 35,000 $ 40,823 $ 5,823 Investment Income 5,000 13,924 8,924 Total Revenues 40,000 54,747 14,747 Expenditures: Current: General Government: Court Facility 187,600 -- 187,600 Excess of Revenues Over/ (Under) Expenditures (147,600) 54,747 202,347 Other Financing Sources/(Uses): Reserve for Contingencies (26,800) -- 26,800 Excess of Revenues and Other Sources Over/ (Under) Expenditures and Other Uses (174,400) 54,747 229,147 Fund Balance, October 1, 1994 236,687 236,687 -- - Fund Balance, September 30, 1995 $ 62,287 $ 291,434 $ 229,147 1-6 MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS SCHEDULE OF GENERAL FIXED ASSETS BY SOURCE SEPTEMBER 30, 1995 Total GENERAL FIXED ASSETS: Land $ 17,638,477 Buildings 62,854,041 Equipment 25,335,426 Construction In Progress 7,272,480 Total General Fixed Assets $ 113,100,424 INVESTMENTS IN FIXED ASSETS: General Fund Revenues: County Funding $ 14,785,915' 1988 Improvement Revenue Bonds 62,098 Federal Grants and Shared Revenues 901,551 State Grants and Shared Revenues 982,050 Donations 186,467 General Obligation Bonds 2,469,017 Special Revenue Fund Revenues 15,379,565 Donations 2,910,834 Capital Project Fund: �! Special Revenue Bonds 1,210,451 1988 Improvement Revenue Bonds 2,194,322 1991 Sales Tax Revenue Bonds 31,607,602 Federal Grants and Shared Revenues 1,609,076 State Grants and Shared Revenues 2,605,624 County Funding 36,175,797 Donations 20,055 Total Investment in General Fixed Assets $ 113,100,424 J-1 , j MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS SCHEDULE OF GENERAL FIXED ASSETS BY FUNCTION AND ACTIVITY SEPTEMBER 30, 1995 �_ Construction Land Buildings_ Equipment in Progress Total 1 General Government: Legislative $ -- $ -- $ 97,902 $ -- $ 97,902 Executive -- -- 37,423 -- 37,423 Financial and Administrative 439,179 3,475,439 2,526,903 -- 6,441,521 Legal Counsel -- -- 47,091 - 47,091 Comprehensive Planning 23,223 28,580 295,816 -- 347,619 Judicial -- 157,614 1,354,667 -- 1,512,281 Other General Government 4,545,358 11,148,336 2,649,372 -- 18,343,066 Total General Government 5,007,760 14,809,969 7,009,174 - 26,826,903 i Public Safety: Law Enforcement 359,962 1,231,998 -- -- 1,591,960 Fire Control 519,135 1,899,708 7,580,249 - 9,999,092 Detention/Correction 4,858,904 39,592,090 644,108 -- 45,095,102 -- Protective Inspections - 14,808 88,456 -- 103,264 Emergency and Disaster Relief Services -- 51,874 522,702 -- 574,576 Ambulance and Rescue Service -- 13,215 2,364,591 -- 2,377,806 Medical Examiner -- -- 35,125 - 35,125 Other Public Safety - -- 9,750 -- 9,750 Total Public Safety 5,738,001 42,803,693 11,244,981' -- 59,786,675 Physical Environment: Conservation & Resource Mgmt -- -- 81,043 -- 81,043 Other Physical Environment - -- 3,511 - 3,511 Total Physical Environment -- -- 84,554 -- 84,554 Transportation: Road and Street Facilities -- 21,147 2,827,774 -- 2,848,921 Airports 130,700 -- -- -- 130,700 Parking Facilities 799,963 -- -- -- 799,963 Total Transportation 930,663 21,147 2,827,774 -- 3,779,584 Economic Environment: Employment Development -- -- 14,363 -- 14,363 Industry Development 369,000 -- -- -- 369,000 Veteran's Services -- -- 25,306 -- 25,306 _, Other Economic Development -- -- 182,524 -- 182,524 Total Economic Environment 369,000 -- 222,193 -- 591,193 J-2 (Continued) MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS SCHEDULE OF GENERAL FIXED ASSETS BY FUNCTION AND ACTIVITY-CONTINUED SEPTEMBER 30, 1995 it Construction Land Buildings Equipment in Progress Total Human Services: Hospitals -- 34,510 163,152 -- 197,662 Health 10,500 390,285 1,567,796 -- 1,968,581 Welfare 8,500 448,338 787,339 -- 1,244,177 Total Human Services 19,000 873,133 2,518,287 -- 3,410,420 - Culture and Recreation: Libraries 121,947 3,281,841 324,799 — 3,728,587 Parks and Recreation 5,443,806 1,057,994 170,791 -- 6,672,591 Other Culture and Recreation 8,300 6,264 932,873 -- 947,437 Total Culture and Recreation 5,574,053 4,346,099 1,428,463 -- 11,348,615 Construction in Progress -- -- -- 7,272,480 7,272,480 Total $ 17,638,477 $ 62,854,041 $ 25,335,426 $ 7,272,480 $ 113,100,424 J-3 r � MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS SCHEDULE OF CHANGES IN GENERAL FIXED ASSETS BY FUNCTION AND ACTIVITY FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1995 - _ October 1, Transfers September 30, 1994 Additions Deductions In Out 1995 General Government: Legislative $ 91,534 $ 6,368 $ - $ -- $ -- $ 97,902 Executive 39,458 - 2,035 -- -- 37,423 Financial &Administration 6,788,250 201,466 550,225 14,060 12,030 6,441,521 Legal Counsel 71,227 1,887 26,023 -- -- 47,091 Comprehensive Planning 394,124 13,823 58,767 -- 1,561 347,619 Judicial 1,448,942 68,773 5,519 85 - 1,512,281 Other General Government 18,026,957 507,073 197,176 7,576 1,364 18,343,066 Total General Government 26,860,492 799,390 839,745 21,721 14,955 26,826,903 Public Safety: Law Enforcement 1,591,960 -- -- -- -- 1,591,960 Fire Control 8,079,368 2,023,556 66,765 318,721 355,788 9,999,092 Detention/Correction 44,210,130 2,633,669 1,748,697 -- -- 45,095,102 Protective Inspections 98,160 8,024 2,920 - -- 103,264 Emergency & Disaster Relief 570,361 13,397 7,823 -- 1,359 574,576 Ambulance & Rescue Service 1,980,531 411,689 14,414 720 720 2,377,806 Medical Examiner 35,125 -- -- - - 35,125 Other Public Safety 9,750 -- -- -- -- 9,750 Total Public Safety 56,575,385 5,090,335 1,840,619 319,441 357,867 59,786,675 Physical Environment: Conservation&Resource Mgmt 72,677 8,366 - -- -- 81,043 Other Physical Environment 3,511 -- -- -- -- 3,511 Total Physical Environment 76,188 8,366 -- -- -- 84,554 Transportation: Road and Street Facilities 2,742,671 273,770 180,663 30,868 17,725 2,848,921 Airports 130,700 -- -- -- -- 130,700 Parking Facilities 799,963 -- -- - -- 799,963 Total Transportation: 3,673,334 273,770 180,663 30,868 17,725 3,779,584 Economic Environment: Employment Development -- 14,363 -- -- -- 14,363 Industry Development 369,000 -- -- -- -- 369,000 Veteran's Services 20,578 4,728 -- -- -- 25,306 Other Economic Development 154,474 31,045 2,995 -- -- 182,524 I_1 Total Economic Environment 544,052 50,136 2,995 -- -- 591,193 J-4 (Continued) f MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS SCHEDULE OF CHANGES IN GENERAL FIXED ASSETS BY FUNCTION AND ACTIVITY-CONTINUED FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1995 October 1, Transfers September 30, 1994 Additions Deductions In Out 1995 Human Services: Hospitals 197,662 -- -- -- -- 197,662 Health 1,697,389 306,748 35,556 -- -- 1,968,581 Welfare 1,181,873 100,080 21,261 895 17,410 1,244,177 Total Human Services 3,076,924 406,828 56,817 895 17,410 3,410,420 Culture and Recreation: Libraries 3,673,572 67,860 12,903 2,161 2,103 3,728,587 Parks and Recreation 3,735,460 2,903,615 1,458 34,974 — 6,672,591 Other Culture and Recreation 880,337 67,100 -- -- -- 947,437 Total Culture and Recreation 8,289,369 3,038,575 14,361 37,135 2,103 11,348,615 Construction in Progress 3,778,928 6,405,358 2,911,806 -- -- 7,272,480 Total $ 102,874,672 $ 16,072,758 $ 5,847,006 $ 410,060 $ 410,060 $ 113,100,424 J-5 MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS SCHEDULE OF CHANGES IN GENERAL LONG-TERM DEBT FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1995 Balance Balance October 1, September 30, 1994 Additions Retirements 1995 General Long-Term Debt Payable: Revenue Bonds Payable: Sales Tax Revenue Bonds, Series 1991 $ 36,075,000 $ -- $ 2,795,000 $ 33,280,000 Refund Improvement Revenue Bonds, Series 1993 (83) 915,000 -- 170,000 745,000 Refund Improvement Revenue Bonds, Series 1993 (88) 7,060,000 -- 350,000 6,710,000 Total Revenue Bonds Payable 44,050,000 — 3,315,000 40,735,000 Installment Loans 106,542 -- 75,318 31,224 Capital Lease Obligations 3,384 — 1,633 1,751 Accrued Compensated Absences 1,333,229 135,076 — 1,468,305 Total General Long-Term Debt Payable $ 45,493,155 $ 135,076 $ 3,391,951 $ 42,236,280 J-6 THIS PAGE INTENTIONALLY LEFT BLANK KEMP Z4 GREEN, P.A. Certified Public Accountants , 1438 KENNEDY DRIVE P. O. BOX 1529 KEY WEST, FLORIDA 33041-1529 MEMBER OF AMERICAN INSTITUTE WM. O. KEMP, C.P.A. (305) 294-2581 AND FLORIDA INSTITUTE OF MARVA E. GREEN, C.P.A. 'FAX # (305) 294-4778 CERTIFIED PUBLIC ACCOUNTANTS INDEPENDENT AUDITORS' REPORT ON THE INTERNAL CONTROL STRUCTURE BASED ON AN AUDIT OF THE GENERAL PURPOSE FINANCIAL STATEMENTS Clerk Ex Officio Board of County Commissioners Monroe County, Florida We have audited the financial statements of the Board of County Commissioners of Monroe County, Florida (the "Board") for the year ended September 30, 1995, and have issued our report thereon dated March 4, 1996. We conducted our audit in accordance with generally accepted auditing standards, Government AuditingStandards, issued bythe Comptroller General of the United e P States, and the provisions of Office of Management and Budget Circular A-128, "Audits of State and Local Governments. " Those standards and OMB Circular A-128 require that we plan and perform the audit to obtain reasonable assurance about whether the financial statements are free of material misstatement. The management of the Board is responsible for establishing and maintaining an internal control structure. In fulfilling this responsibility, estimates and judgements by management are required to assess the expected benefits and related costs of internal control structure policies and procedures. The objectives of an internal control structure are to provide management with reasonable, but not absolute, assurance that assets are safeguarded against loss from unauthorized use or distribution, and that transactions are executed in accordance with management's authorization and recorded properly to permit the preparation of financial statements in accordance with generally accepted accounting principles. Because of inherent limitations in any internal control structure, errors or irregularities may nevertheless occur and not be detected. Also, projections of any evaluation of the structure to future periods is subject to the risk that procedures may become inadequate because of changes in conditions or that the effectiveness of the design and operation of policies and procedures may deteriorate. In planning and performing our audit of the financial statements of the Board for the year ended September 30, 1995, we obtained an understanding of the internal control structure. With respect to the internal control structure, we obtained an understanding of the design of relevant policies and procedures and whether they have been placed in operation, and we assessed control risk in order to determine our auditing procedures for the purpose of expressing our opinion on the financial statements and not to provide an opinion on the internal control structure. Accordingly, we do not express such an opinion. Our consideration of the internal control structure would not necessarily disclose all matters in the internal control structure that might be reportable conditions and, accordingly, would not necessarily disclose all reportable conditions that are also considered to be material weaknesses. A material K-1 weakness is a reportable condition in which the design or operation of one or more of the specific internal control structure elements does not reduce to a relatively low level the risk that errors and irregularities in amounts that would be material in relation to the financial statements being audited may occur and not be detected within a timely period by employees in the normal course of performing their assigned functions. We noted no matters involving the internal control structure and its operations that we would consider to be material weaknesses as defined above. r- We also noted other matters involving the internal control structure and its operation that we have reported to the management of the Board in a separate letter dated March 4, 1996, included at page K-3. We also issued a report to the management of the Board dated March 4, 1996 on the internal control structure and its operations, used to administer federal financial assistance programs, included at page L-26. This report is intended for the information of the Board of County Commissioners, management and others within the County, and officials of applicable federal and state agencies. However, this report is a matter of public record and its distribution is not limited. Kea- Kemp & Green, P.A. Certified Public Accountants March 4, 1996 K-2 KEMP F.4 GREEN, P.A. Certified Public Accountants 1438 KENNEDY DRIVE P. O. BOX 1529 KEY WEST, FLORIDA 33041-1529 MEMBER OF AMERICAN INSTITUTE WM. O. KEMP, C.P.A. (305) 294-2581 AND FLORIDA INSTITUTE OF MARVA E. GREEN, C.P.A. FAX # (305) 294-4778 CERTIFIED PUBLIC ACCOUNTANTS INDEPENDENT AUDITORS' MANAGEMENT LETTER Clerk Ex Officio Board of County Commissioners Monroe County, Florida In planning and performing our audit of the financial statements of the Board of County Commissioners of Monroe County, Florida ("the Board") for the year ended September 30, 1995, we considered the Board's internal control structure in order to determine our auditing procedures for the purpose of expressing our opinion on the financial statements. Although our audit was not designed to provide assurance on the internal control structure, we noted certain matters involving the internal control structure and its operation, and are submitting for your consideration related recommendations designed to help the Board make improvements and achieve operational efficiencies. Our comments reflect our desire to be of continuing assistance to the Board. Reported in Prior Year's Management Letter, Not Implemented p as of September 30, 1995 p During the course of our audit of the financial statements of the Board of County Commissioners, we noticed appropriate action had been taken upon recommendations and suggested accounting procedures as outlined in the Management Comments section of the Report on Internal Control Structure and Management Comments for the year ended September 30, 1994, except for the following: Budgetary Compliance Observation: Contingency reserves in certain TDC funds were included within appropriation cost centers. This permits management to budget reserves and reappropriate them without Board approval . In addition, contingency reserves exceeded 10% in the TDC funds and the 911 Enhancement Fund. Recommendation: Reserves should be adopted and maintained in accordance with legal requirements and within the limits provided by Florida Statutes. Grants Observation: A Single Audit finding relative to vendor contracts funded by Federal Grants has recurred for a number of years. It appears that there is no procedure in place for designating the responsibility for resolving single audit findings. K-3 Recommendation: A policy should be developed which designates the responsibility P P for resolution of these findings. Drug Free Workplace Act Observation: Federal requirements are such that the County has adopted a drug free workplace policy covering all its employees in order to be eligible for federal grants. It was noted that personnel files of employees working for the judicial system did not contain the normal acknowledgement of this policy. Recommendation: The Drug Free Workplace Act should be acknowledged by all employees as required by the Board's policy and Federal requirements. Current Year Findings None. OTHER REQUIRED DISCLOSURES We have reviewed the annual report filed with the Department of Banking and Finance for Monroe County, Florida pursuant to Section 218.32, Florida Statutes. This report is in agreement with the annual audit report which incorporates the financial statements of the Board of County Commissioners of Monroe County, Florida. Marva Green was the Auditor in Charge for the audit of the Board of County Commissioners of Monroe County, Florida. We attest that the Auditor in Charge met the educational requirements pursuant to Chapter 11.45, Florida Statutes. The Board was not in a state of financial emergency as described in Florida Statutes, Section 218.503(1) . The Board has complied with Section 28.24(15)(d) , Florida Statutes, regarding the collection and use of Public Records Modernization Trust Fund moneys. This report is intended for the information of the Board of County Commissioners, management and others within the County, and officials of applicable federal and state agencies. This restriction is not intended to limit the distribution of this report, which is a matter of public record. V,c)i,,Af "9A- Kemp & Green, P.A. Certified Public Accountants March 4, 1996 K-4 KEMP Zd GREEN, P.A. Certified Public Accountants 1438 KENNEDY DRIVE P. O. BOX 1529 KEY WEST, FLORIDA 33041-1529 MEMBER OF AMERICAN INSTITUTE WM. O. KEMP, C.P.A. (305) 294-2581 AND FLORIDA INSTITUTE OF MARVA E. GREEN, C.P.A. 'FAX # (305) 294-4778 CERTIFIED PUBLIC ACCOUNTANTS INDEPENDENT AUDITORS' REPORT ON COMPLIANCE BASED ON THE AUDIT OF THE GENERAL PURPOSE FINANCIAL STATEMENTS Clerk Ex Officio Board of County Commissioners Monroe County, Florida We have audited the financial statements of the Board of County Commissioners of Monroe County, Florida ("The Board") as of and for the year ended September 30, 1995, and have issued our report thereon dated March 4, 1996. We conducted our audit in accordance with generally accepted auditing standards, Government Auditing Standards, issued by Comptroller Com troller General of the United States, and the provisions of Office of Management and Budget Circular A-128, "Audits of State and Local Governments. " Those standards and OMB Circular A-128 require that we plan and perform the audit to obtain reasonable assurance about whether the financial statements are free of material misstatement. Compliance with laws, regulations, contracts, and grants applicable to the Board is the responsibility of the Board's management. As part of obtaining reasonable assurance about whether the financial statements are free of material misstatement, we performed tests of the Board's compliance with certain provisions of laws, regulations, contracts, and grants. However, the objective of our audit of the financial statements was not to provide an opinion on overall compliance with such provisions. Accordingly, we do not express such an opinion. The results of our tests disclosed no instances of noncompliance that are required to be reported herein under Government Auditing Standards. We also reported on compliance with laws and regulations related to federal financial assistance, which we reported to the Board's management in our report dated March 4, 1996 on general requirements and on specific requirements for major programs. This report is intended for the information of the Board of County Commissioners, management and others within the County, and officials of applicable federal and state agencies. However, this report is a matter of public record and its distribution is not limited.3 120,,,e (D,„..e.v._, 4— Kemp & Green, P.A. Certified Public Accountants March 4, 1996 K-5 '_i L1 KEMP £.4 GREEN, P.A. Certified Public Accountants 1438 KENNEDY DRIVE P. O. BOX 1529 KEY WEST, FLORIDA 33041-1529 MEMBER OF AMERICAN INSTITUTE WM. O. KEMP, C.P.A. • (305) 294-2581 AND FLORIDA INSTITUTE OF MARVA E. GREEN, C.P.A. FAX # (305) 294-4778 CERTIFIED PUBLIC ACCOUNTANTS INDEPENDENT AUDITORS' REPORT ON SUPPLEMENTAL SCHEDULES OF FEDERAL AND STATE FINANCIAL ASSISTANCE, SCHEDULE OF HRS MATCHING REQUIREMENTS AND SCHEDULE OF CLERK'S MODERNIZATION TRUST FUND RECEIPTS AND DISBURSEMENTS Clerk Ex Officio Board of County Commissioners Monroe County, Florida We have audited the financial statements of the Board of County Commissioners of Monroe County, Florida (the "Board") for the year ended September 30, 1995, and have issued our report thereon dated March 4, 1996. These financial statements are the responsibility of the Board's management. Our responsibility is to express an opinion on these financial statements based on our audit. We conducted our audit in accordance with generally accepted auditing standards, Government Auditing Standards, issued by the Comptroller General of the United States, and the provisions of Office of Management and Budget Circular A-128, "Audits of State and Local Governments. " Those standards and OMB Circular A-128 require that we plan and perform the audit to obtain reasonable assurance about whether the financial statements are free of material misstatement. An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements. An audit also includes assessing the accounting principles used and significant estimates made by management, as well as evaluating the overall financial statement presentation. We believe that our audit provides a reasonable basis for our opinion. Our audit was conducted for the purpose of forming an opinion on the financial statements of the Board taken as a whole. The accompanying Schedules of Federal and State Financial Assistance, Schedule of HRS Matching Requirements, and Schedule of Clerk's Modernization Trust Fund Receipts and Disbursements are presented for purposes of additional analysis and are not a required part of the financial statements. Such supplemental schedules have been subjected to the auditing procedures applied in the audit of the financial statements and, in our opinion, are fairly presented in all material respects in relation to the financial statements taken as a whole. PA- Kemp & Green, P.A. Certified Public Accountants March 4, 1996 L-1 MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS SCHEDULE OF FEDERAL FINANCIAL ASSISTANCE FOR THE YEAR ENDED SEPTEMBER 30, 1995 . Federal Federal Grantor/Pass-Through Grantor CFDA Grant Balances Program Title Number ID Number October 1, 1994 Department of Agriculture Passed through State Department of Elderly Affairs and Alliance for Aging: USDA 1995 10.570 US551 $ -- USDA 1994 13.635 US451 -- Passed through the State Division of Forestry: Forest Canopy 10.664 HA-73 -- Total Department — Department of Commerce Direct Program: Economic Strategy Adjustment Plan 11.307 04-59-03950 58,010 Cesspool Identification & Elimination Project 11.419 94-OS-72-11-54-01-015 84,818 Total Department 142,828 Department of Health and Human Services Passed through State Department of Health and Rehabilitative Services and Dade&Monroe Counties Alliance for Aging: Information & Referral III-B 1994 13.633 KG451 12,055 Nutrition III-F 13.635 KG451 872 Nutrition C-I 1994 13.635 KG451 4,883 1 Nutrition C-II 1994 13.635 KG451 7,826 Homemakers IIID 1994 13.641 KG451 1,764 Substance Abuse Treatment 93.003 KH383 243,196 Homeless Mentally III 93.003 KH441 92,118 Title III-F Preventive Health 93.043 KG551 — Title IIIB Support Services 93.044 KG551 -- Title IIIC-1 Congregate Meals 93.045 KG551 -- Title IIIC-2 Home Delivered Meals 1995 93.045 KG551 -- Title III-D In-Home Services 93.046 KG551 -- Child Support Enforcement 93.563 LZ023 * - -- i Passed through State Department of Community Affairs: Community Services Block Grant Grace Jones 93.031 95SB-4M-11-54-01-060 -- Total Department 362,714 Includes State Grants and Aids Appropriation Monies L-2 1 r� , 1 Matching Contributions and Cash Miscellaneous Balances Receipts Revenues Expenditures Refunds September 30, 1995 1 $ 17,664 $ -- $ 17,664 $ -- $ -- 11,282 -- 11,282 -- -- - -- 14,250 -- 14,250 28,946 -- 43,196 -- 14,250 58,010 -- -- -- -- 84,818 - - - - 142,828 -- -- -- -- 1 87,064 9,337 84,346 -- -- 3,821 272 3,221 -- -- 48,403 11,587 55,107 - -- 46,010 9,157 47,341 -- -- 8,459 732 7,427 - -- 318,142 - 74,946 -- -- 92,118 -- -- -- -- 7,269 720 7,667 -- (322) 191,394 25,914 205,243 -- (12,065) 95,586 44,982 145,533 -- 4,965 92,649 39,655 133,781 -- 1,477 12,838 1,702 20,056 - 5,516 1,596 884 2,480 -- - 2,774 773 3,864 -- 317 1,008,123 145,715 791,012 -- (112) The accompanying notes are an integral part of this schedule. L-3 (Continued) Li MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS SCHEDULE OF FEDERAL FINANCIAL ASSISTANCE-CONTINUED FOR THE YEAR ENDED SEPTEMBER 30, 1995 Federal Federal Grantor/Pass-Through Grantor CFDA Grant Balances Program Title Number ID Number October 1, 1994 Department of Housing and Urban Development Direct Program: Housing Authority- HUD Grant 14.174 R90-HG-12-0236 (701) Community Development Block Grant 14.219 94DB-19-11-54-01-H05 (44,280) Homeownership Investment Partnership 14.239 95-HF-2X-54-11-00-L01 -- Total Department (44,981) Department of the Interior Direct Program: Traffic Enforcement in Natural Key Deer Refuge 15.611 1416000490912 -- Department of the Justice Passed through State Department of Community Affairs: Anti-Drug Diversion &Treatment- 1994 16.579 94-CJ-1Z-11-54-01-132 13,776 Anti-Drug Abuse D.A.R.E City of Key West- 1994 16.579 94-CJ-1Z-11-54-01-131 10,336 Anti-Drug Abuse D.A.R.E. - 1994 16.579 94-CJ-1Z-11-54-01-121 11,618 Anti-Drug Abuse Administration - 1994 16.579 94-CJ-1Z-11-54-01-123 6,114 Anti-Drug Abuse Drug Recovery- 1994 16.579 94-CJ-1Z-11-54-01-122 1,306 Anti-Drug Abuse D.A.R.E. City of Key West- 1995 16.579 95-CJ-2D-11-54-01-184 — Anti-Drug Abuse Pretrial 16.579 95-CJ-2P-11-54-01-043 -- Anti-Drug Abuse D.A.R.E. - 1995 16.579 95-CJ-1Z-11-54-01-161 -- Total Department 43,150 Department of Labor Passed through National Council on the Aging, Inc.: Senior Community Service Project 1994 17.235 D-4547-4-00-81-55-12 40,031 Senior Community Service Project 1995 17.235 D-5099-5-00-81-55-12 — Passed through South Florida Employment&Training Consortium: JTPA Intake Title IIA 1993 17.250 2A-PY'93-33-00 11,415 JTPA Intake Title IIA 1994 17.250 2A-PY'94-47-03 13,254 JTPA Title IIC 1994 17.250 2C-PY'94-02-00 7,619 JTPA Liasion 1992 17.250 2-PY'92-35-00 938 JTPA Liasion 1993 17.250 2-PY'93-34-00 3,069 JTPA Liasion 1994 17.250 2-PY'94-30-00 6,812 JTPA Liasion 1995 17.250 2A-PY'95-30-01 -- JTPA Title IIB 1994 17.250 2B-94-24-00 25,198 JTPA Title IIC 1993 17.250 2C-PY'93-24-00 7,629 L-4 n LJ Matching Contributions and Cash Miscellaneous Balances Receipts Revenues Expenditures Refunds September 30, 1995 111 -- -- 25 -- (676) 121,960 -- 221,693 -- 55,453 449,281 -- 513,861 -- 64,580 571,241 -- 735,579 -- 119,357 40,000 -- 40,000 -- - 13,776 -- -- -- - 17,711 2,458 9,833 - --. 11,618 - -- -- -- -' 6,114 -- -- -- - 1,306 -- -- -- -- 29,744 12,179 48,715 -- 6,792 46,167 23,273 85,126 -- 15,686 68,336 25,162 100,648 -- 7,150 194,772 63,072 244,322 -- 29,628 186,258 28,041 174,268 -- -- 21,379 7,240 60,814 - 32,195 11,415 -- -- -- -- 78,613 1,623 113,951 -- 46,969 7,619 -- -- -- -- - -- -- -- 938 3,069 -- -- -- -- 31,571 -- 26,207 -- 1,448 1,190 -- 8,199 -- 7,009 25,198 -- -- -- -- 7,629 -- -- -- -- The accompanying notes are an integral part of this schedule. Li L-5 (Continued) MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS SCHEDULE OF FEDERAL FINANCIAL ASSISTANCE-CONTINUED FOR THE YEAR ENDED SEPTEMBER 30, 1995 Federal Federal Grantor/Pass-Through Grantor CFDA Grant Balances Program Title Number ID Number October 1, 1994 JTPA Title IIA, IIC, Ill 1995 17.250 2A-PY'95-02-01 -- JTPA Title IIB 1995 17.250 2B-95-24-01 -- Total Department 115,965 Department of Transportation Direct Program: Key West AIP-07 20.106 3-12-0037-07 19,147 Key West AIP-08 20.106 3-12-0037-08 96,473 Marathon AIP-09 20.106 3-12-0044-09 253,756 Marathon AIP-10 20.106 3-12-0044-10 149,468 Marathon AIP-11 20.106 3-12-0044-11 190,387 Total Department 709,231 National Foundation on the Arts and the Humanities Passed through the Division of Forestry: SBA Tree Planting Program-Bernstein Park 59.045 SBA-44 -- U.S. Environmental Protection Agency Direct Program: ADID Program 66.461 CD004958-91-0 -- Federal Emergency Management Agency Passed through State Department of Community Affairs: Radiological Emergency Preparedness 1994 83.505 94-EP-1C-11-54-10-002 (24,810) Radiological Emergency Preparedness 1995 83.505 95-EP-5N-11-54-10-002 -- Hurricane Andrew Recovery 83.516 93-EO-1R-11-54-01-091 -- Hazardous Mitigation 83.516 95-DP-2M-11-54-01-003 -- Total Department (24,810) Total Federal Financial Assistance $ 1,304,097 L-6 I Matching Contributions and Cash Miscellaneous Balances Receipts Revenues Expenditures Refunds September 30, 199 P P p5 -- -- 15,991 -- 15,991 9,162 -- 36,110 -- 26,948 __ 1 383,103 36,904 435,540 -- 131,498 - -- - -- -- 19,147 77,666 1,572 - -- 17,235 150,482 39,149 -- -- 64,125 140,006 9,462 -- -- -- 220,029 3,561 35,605 -- 2,402 588,183 53,744 35,605 -- 102,909 - 19,515 39,030 -- 19,515 -- -- 426 -- 426 -- -- -- 24,810 - 112,153 -- 89,841 -- (22,312) -- -- 65,040 -- 65,040 1 29,527 31,049 63,972 -- 3,396 141,680 31,049 218,853 24,810 46,124 $ 3,098,876 $ 349,999 $ 2,583,563 $ 24,810 $ 463,595 1 The accompanying notes are an integral part of this schedule. I L-7 r MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS SCHEDULE OF STATE FINANCIAL ASSISTANCE FOR THE YEAR ENDED SEPTEMBER 30, 1995 . Grant Balances Program Title ID Number October 1, 1994 Florida Department of Health and Rehabilitative Services Direct Program: Community Care for Disabled Adults 1995 KG-191* $ 23,344 Community Care for Disabled Adults 1996 KG-007* -- EMS County Award 1993 C9244 (34,518) EMS County Award 1994 C9344 (54,434) EMS County Award 1995 C9444 -- EMS Matching Grant 1993 M2591 (125,820) EMS Matching Grant 1994 M3313 (41,343) Passed through Dade&Monroe Counties Alliance for Aging: Alzheimer's Disease Initiative- 1995 KG497 304 Alzheimer's Disease Initiative- 1996 KG597 -- Community Care for Elderly 1994 KG351 E (16) • Community Care for Elderly 1995 KG451 E 35,395 Community Care for Elderly 1996 KG551 E -- Total Department (197,088) Florida Department of Community Affairs I Direct Program: Emergency Management Assistance 94EM-3W 11-54-10-043 28,615 Emergency Management Assistance 95EM-5S-11-54-10-043 — Emergency Management Base Grant 94-EO-4M-11-54-01-044 67,587 Emergency Management Base Grant 95-EO-3G-11-54-01-044 -- Recreational L.O.S. Standards 94-CT-73-93-3A-M1-002 (1,984,377) Florida Communities Trust-ROGO 94-CT-72-92-2A-M1-001 -- , - Florida Communities Trust-Coco Plum 93-CT-19-91-1A-A1-041 -- Hurricane Andrew Recovery & Rebuilding 94OS-89-11-54-01-029 -- Hazardous Material Emergency Plan 95EP-3V-11-54-22-025 -- ! Elderly Homeowner Rehabilitation Program 94HA-37-11-54-01-003 32,681 Total Department (1,855,494) Florida Department of Environmental Protection Direct Program: I• Sombrero Beach/Switlik Park C8368 13,447 Summerland Key-No Wake Signs B9413 9,200 Tavernier Creek#6, 7, 8, 14 C8420 3,675 Indian Key Channel Marking C8455 7,820 Special Waterway Projects Program LE-008 7,820 Derelict Vessel Removal 091442 B9414 2,345 Derelict Vessel Removal 091457 B94023 3,200 *Includes State Grants and Aids Appropriation Monie s L-8 in ' 1 Matching Contributions and Cash Miscellaneous Balances Receipts Revenues Expenditures Refunds September 30, 1995 $ 115,168 $ 11,907 $ 103,731 $ - $ -- _ 7,305 2,369 30,434 - 20,760 -- -- - - (34,518) -- -- - - (54,434) 51,637 -- -- -- (51,637) -- 39,962 159,847 5,935 -- -- 6,286 25,145 -- (22,484) 18,924 200 18,716 104 -- 6,448 -- 6,260 -- (188) - -- 16 - -- 412,714 133,107 510,426 - -- 126,849 46,860 191,916 - 18,207 739,045 240,691 1,046,491 6,039 (124,294) 28,615 -- -- -- -- 22,177 -- 29,569 - 7,392 63,943 3,644 -- -- -- 35,027 -- 67,149 - 32,122 1,109,503 2,219,006 - (874,874) 3,677,987 3,677,987 -- -- (7,355,974) 192,708 268,442 461,150 - -- -- - 40,298 -- 40,298 1,304 - 6,518 - 5,214 232,500 -- 199,819 -- -- 4,254,261 5,059,576 3,023,509 -- (8,145,822) -- -- -- -- 13,447 8,900 -- -- - 300 3,675 -- -- -- -- 7,820 -- -- -- -- 7,820 -- -- -- -- 2,345 -- -- -- -- 3,200 - -- -- -- The accompanying notes are an integral part of this schedule. L-9 (Continued) �I MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS SCHEDULE OF STATE FINANCIAL ASSISTANCE -CONTINUED FOR THE YEAR ENDED SEPTEMBER 30, 1995 Grant Balances Program Title ID Number October 1, 1994 Derelict Vessel Removal 091521 B94030 11,900 Alien Vessel Removal B9546 11,323 Cooperative Waterway Projects LE-010 2,500 Derelict Vessel Removal Phase II C8173 260,662 Derelict Vessel Removal C8338 68,241 Derelict Vessel Removal V94-05 -- Windley Key Channel#13 B9609 -- Sugarloaf Sound Channel Marking LE-009 -- Sugarloaf Sound Channel Marking B9506 -- DV Removal 091626 B9505 -- DV Removal 091715 B9505 -- DV Removal 091420,091422,091423,091425,091661 B9505 -- DV Removal 091779 B9505 -- DV Removal 1995 B9530 -- DV Removal 091792 B95016 -- Tamarac Park Channel#2 B9512 -- DV Removal 091728 B9517 -- Kemp Channel#18 B9542 -- Windley Key Pass Channel Markers B9514 -- DV Removal 091653 B9444 -- DV Removal 091843 B9527 -- _ Kemp Channel &Coco Plum#1 B9526 -- DV Removal 091855 B9529 Tavernier Creek#15 B95050 -- Channel Marker#20 B9528 -- DV Removal 091864& 091865 B9544 Channel Markers in Lake Passage B9537 -- Indian Key Signage : B9608 -- DV Removal 091860 B9536 -- Key West Power Squadron B9610 -- DV 091891 B9545 -- FRDAP-Bernstein Park C8435 -- Total Department 402,133 Florida Department of State Direct Program: State Aid to Libraries 95-ST-24 -- Florida Department of Environmental Regulation Direct Program: Litter& Marine Debris Grant LM94-44 9,582 Litter&Marine Debris Grant LM95-41 -- Solid Waste Recycling & Education 1994 RE94-42 155,544 Solid Waste Recycling & Education 1995 RE95-42 -- L-10 Matching Contributions and Cash Miscellaneous Balances Receipts Revenues Expenditures Refunds September 30, 1995 11,900 -- -- -- -- - -- 15,313 -- 26,636 4,870 -- 2,370 -- -- 256,720 -- -- - 3,942 1 68,241 -- -- -- -- -- -- 30,403 - 30,403 -- - 1,325 -- 1,325 9,197 -- 9,197 -- -- -- -- 29,203 -- 29,203 1,260 -- 1,470 -- 210 -- 1,512 -- 1,512 6,960 -- 6,960 - - -- -- 1,680 -- 1,680 -- -- 46,408 -- 46,408 687 -- 687 -- -- -- - 778 - 778 -- -- 798 -- 798 - - 1,800 -- 1,800 - -- 4,350 - 4,350 1,600 -- 1,600 -- -- -- -- 600 -- 600 19,198 - 19,198 - -- 1,560 -- 1,560 - -- -- -- 1,920 - 1,920 1 -- -- 1,800 - 1,800 - - 1,749 -- 1,749 8,748 - 8,748 - -- - -- 1,043 - 1,043 1,100 -- 1,100 -- -- -- -- 540 -- 540 -- -- 1,093 - 1,093 -- 33,333 133,333 - 100,000 425,801 33,333 328,538 -- 271,537 123,899 -- 123,899 - -- 9,582 -- -- -- -- 12,781 -- 20,909 -- 8,128 155,544 -- -- -- -- 32,212 -- 161,996 -- 129,784 The accompanying notes are an integral part of this schedule. L-11 (Continued) ri i MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS SCHEDULE OF STATE FINANCIAL ASSISTANCE-CONTINUED FOR THE YEAR ENDED SEPTEMBER 30, 1995 Grant Balances Program Title ID Number October 1, 1994 Waste Tire 1994 WT94-42 42,583 Waste Tire 1995 WT95-42 -- Total Department 207,709 Florida Department of Transportation Direct Program: Travel Time Study 6596618 5,775 Card Sound Road Reconstruction 6126749 223,505 Key West Airport 6826642 5,697 Key West Airport 6826630 11,932 Key West Airport 6826662 -- Key West Airport 6866697 216 Key West& Marathon Airport 6826762 11,646 Key West& Marathon Airport 6826682 28,607 Marathon Airport 6826700 212,856 Marathon Airport 6826717 4,856 Marathon Airport 6826747 265,579 Marathon Airport 6826631 80,072 Marathon Airport 6826706 227 Marathon Airport 6826756 • -- Marathon Airport 6826757 -- Marathon Airport 6826770 3,865 Total Department 854,833 Florida Department of Commerce Direct Program: Base Realignment&Control Grant -- -- Office of the State Courts Administrator Direct Program: Court Reporter Grant-In-Aid -- -- South FL Water Management District Direct Program: Stormwater Management Ordinance C90-1414 1,314 Total State Financial Assistance $ (586,593) L-12 Matching Contributions and Cash Miscellaneous Balances Receipts Revenues Expenditures Refunds September 30, 1995 42,583 -- -- -- -- 15,171 -- 62,109 -- 46,938 267 873 -- -- 245,014 184,850 [ 70,858 -- 76,637 -- 11,554 223,505 - -- - -- 66,099 104,421 208,842 - 44,019 - 11,932 -- - -- 10,235 34,735 69,470 - 24,500 21,143 20,947 41,893 -- 19 11,893 162 542 - 133 39,116 41,931 83,862 -- 31,422 143,788 69,647 -- - (579) 6,365 1,510 3,019 -- -- 171,324 6,167 -- -- 88,088 514,273 478,562 957,123 -- 44,360 -- 345 689 -- 571 16,059 24,256 48,511 - 8,196 l_' 1,539 1,538 3,077 -- -- 3,865 - -- -- - 1,300,062 796,153 1,493,665 - 252,283 90,000 73,220 146,440 -- (16,780) 8,513 -- 8,513 -- -- 1,643 1,314 1,643 -- -- $ 7,211,097 $ 6,204,287 $ 6,417,712 $ 6,039 $ (7,578,226) The accompanying notes are an integral part of this schedule. L-13 L MONROE COUNTY, FLORIDA BOARD OF COUNTY COMMISSIONERS NOTES TO SCHEDULES OF FEDERAL AND STATE FINANCIAL ASSISTANCE SEPTEMBER 30, 1995 NOTE 1 - SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES The accounting policies and the presentation of the Single Audit Report of the Board of County Commissioners of Monroe County, Florida (the "Board") have been designed to conform to generally accepted accounting principles as applicable to governmental units, including the reporting and compliance requirements of the Single Audit Act of 1984 and Office of Management and Budget Circular A-128, Audits of State and Local Governments (A-128) . Reporting Entity - The Single Audit Act of 1984 and Circular A-128 set forth the audit and reporting requirements for federal financial assistance. The Board has included schedules of both federal and state financial assistance in the Single Audit section. Financial assistance received directly from the State of Florida is included to satisfy the audit requirements of the State of Florida grantor agencies. Basis of Accounting - Basis of accounting refers to when revenues and expenditures or expenses are recognized in the accounts and reported in the financial statements. Basis of accounting relates to the timing of the measurements made, regardless of the measurement focus applied. The modified accrual basis of accounting is followed in the Schedules of Federal and State Financial Assistance. Under the modified accrual basis of accounting, revenues are recognized in the accounting period in which they become both measurable and available to finance expenditures of the current period. Available means collectible within the current period or soon enough thereafter to be used to pay liabilities of the current period. Expenditures are recorded when the related liability is incurred. In applying the susceptible-to-accrual concept to intergovernmental revenues, the legal and contractual requirements of the numerous individual programs are used as guidance. There are, however, essentially two types of these revenues. In one, monies must be expended on the specific purpose or project before any amounts will be paid to the Board; therefore, revenues are recognized based upon the expenditures recorded. In the other, monies are virtually unrestricted as to purpose of expenditure and substantially irrevocable; i .e. , revocable only for failure to comply with prescribed compliance requirements, such as with equal employment opportunity. These resources are reflected as revenues at the time of receipt or earlier if they meet the availability criteria. NOTE 2 - CONTINGENCIES Grant monies received and disbursed by the Board are for specific purposes and are subject to review by the grantor agencies. Such audits may result in requests for reimbursement due to disallowed expenditures. Based upon prior experience, the Board does not believe that such disallowances, if any, would have a material effect on the financial position of the Board. As of March 4, L-14 MONROE COUNTY, FLORIDA BOARD OF COUNTY COMMISSIONERS NOTES TO SCHEDULES OF FEDERAL AND STATE FINANCIAL ASSISTANCE SEPTEMBER 30, 1995 NOTE 2 - CONTINGENCIES (Continued) 1996 there were no material questioned or disallowed costs as a result of grant audits in process or completed. NOTE 3 - MAJOR GRANTS These programs represent Major Grants of the Board for the fiscal year ended September 30, 1995 as defined by OMB Circular A-128. The percentage of federal expenditures for major grants is computed as follows: Total Expenditures $ 2,583,563 Less: Matching Portions 349,999 Total Federal Expenditures $ 2,233,564 Federal Expenditures of Major Programs: Homeownership Investment Partnership, CFDA 14.239 $ 513,861 Percentage of Major to Total Federal Expenditures 23.0% { L-15 JI MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS SCHEDULE OF HRS MATCHING REQUIREMENTS FOR THE YEAR ENDED SEPTEMBER 30, 1995 Contract Number KG451 KG551 LZ023 KH383 KH441 Total Reimbursable Expenses $ 197,442 $ 512,280 $ 2,480 $ 74,946 $ -- Amount Received, Re- ceivable, or Refunded Affecting Match 166,357 411,694 1,596 74,946 -- Match % Required 10.00 10.00 -- -- Amount of Match Required 18,484 45,744 -- -- -- Total Funding Required 184,841 457,438 1,596 74,946 -- Excess Funding (Liabil- ity) For Year Ended September 30, 1995 12,601 54,842 884 -- -- Excess Funding (Liabil- ity) September 30, 1994** 82,101 -- -- — -- Excess Funding (Liabil- ity) September 30, 1995 $ 94,702 $ 54,842 $ 884 $ -- * Grant funds were received in advance. The related expenditures have not been incurred to date. **Grant terms do not coincide with the Board's fiscal year. Accordingly, those grants beginning in the prior fiscal year have an excess funding/liability presented as of September 30, 1994. L-16 r-i _� ._1 KG191 KG007 C9244 C9344 C9444 M3313 M2591 $ 103,731 $ 30,434 $ -- $ -- $ -- $ 25,145 $ 159,847 91,824 28,065 -- -- 51,637 -- (5,935) 10.00 10.00 -- -- -- 25.00 25.00 10,203 3,118 -- -- — — (1,978) 102,027 31,183 -- -- 51,637 -- (7,913) 1,704 (749) -- -- (51,637) 25,145 167,760 24 -- (34,518) (54,434) -- (55,124) (167,760) $ 1,728 $ (749)$ (34,518)$ (54,434)$ (51 637)$ (29,979)$ -- i - L-17 (Continued) h L MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS SCHEDULE OF HRS MATCHING REQUIREMENTS -CONTINUED FOR THE YEAR ENDED SEPTEMBER 30, 1995 Contract Number KG497 KG597 KG351E KG451 E KG551 E Total Reimbursable Expenses $ 18,716 $ 6,260 $ 16 $ 510,426 $ 191,916 Amount Received, Re- ceivable, or Refunded Affecting Match 18,516 6,448 — 377,319 145,056 Match % Required -- -- 10.00 10.00 10.00 Amount of Match Required -- -- -- 41,924 16,117 Total Funding Required 18,516 6,448 -- 419,243 161,173 Excess Funding (Liabil- ity) For Year Ended September 30, 1995 200 (188) 16 91,183 30,743 Excess Funding (Liabil- ity) September 30, 1994** — -- 119,711 38,431 -- Excess Funding (Liabil- ity) September 30, 1995 $ 200 $ (188)$ 119,727 $ 129,614 $ 30,743 * * Grant funds were received in advance. The related expenditures have not been incurred to date. ** Grant terms do not coincide with the Board's fiscal year. Accordingly, those grants beginning in the prior fiscal year have an excess funding/liability presented as of September 30, 1994. L-18 MONROE COUNTY, FLORIDA BOARD OF COUNTY COMMISSIONERS __ SCHEDULE OF CLERK'S MODERNIZATION TRUST FUND • RECEIPTS AND DISBURSEMENTS LI FOR THE YEAR ENDED SEPTEMBER 30, 1995 Trust Fund Balance, September 30, 1994 $ 276,300 Revenues 75,789 __J Total Available Funds 352,089 Expenditures: Equipment 3,988 Technical Assistance 49,090 Total Expenditures 53,058 Trust Fund Balance, September 30, 1995 $ 299,031 `- L-19 LJ KEMP Z.4 GREEN, P.A. Certified Public Accountants 1438 KENNEDY DRIVE P. O. BOX 1529 KEY WEST, FLORIDA 33041-1529 MEMBER OF AMERICAN INSTITUTE ,- WM. O. KEMP, C.P.A. (305) 294-2581 AND FLORIDA INSTITUTE OF MARVA E. GREEN, C.P.A. 'FAX # (305) 294-4778 CERTIFIED PUBLIC ACCOUNTANTS INDEPENDENT AUDITORS' REPORT ON COMPLIANCE WITH THE GENERAL REQUIREMENTS APPLICABLE TO FEDERAL FINANCIAL ASSISTANCE Clerk Ex Officio Board of County Commissioners - Monroe County, Florida We have audited the financial statements of the Board of County Commissioners of Monroe County, Florida (the "Board") as of and for the year ended September 30, 1995, and have issued our report thereon dated March 4, 1996. We have applied procedures to test the Board's compliance with the following requirements applicable to each of its federal financial assistance programs, which are identified in the Schedule of Federal Financial Assistance, for the year ended September 30, 1995: • Political Activity • Davis-Bacon Act • Civil Rights • Cash Management • Federal Financial Reports • Allowable Costs/Cost Principles • Drug-free Work Place Act •. Administrative Requirements Our procedures were limited to the applicable procedures described in the Office of Management and Budget's Compliance Supplement for Single Audits of State and Local Governments. Our procedures were substantially less in scope than an audit, the objective of which is the expression of an opinion on the Board's compliance with the requirements listed in the preceding paragraph. Accordingly, we do not express such an opinion. With respect to the items tested, the results of those procedures disclosed no material instances of noncompliance with the requirements listed in the second paragraph of this report. With respect to items not tested, nothing came to our attention that caused us to believe that the Board had not complied, in all material respects, with those requirements. However, the results of our procedures disclosed immaterial instances of noncompliance with those requirements, which are described in the accompanying Schedule of Findings and Questioned Costs. L-20 This report is intended for the information of the Board of County Commissioners, management and others within the County, and officials of applicable federal and state agencies. However, this report is a matter of public record and its distribution is not limited. PA- Kemp & Green, P.A. Certified Public Accountants March 4, 1996 • • • L • L-21 KEMP GREEN, P.A. Certified Public Accountants 1438 KENNEDY DRIVE P. O. BOX 1529 KEY WEST, FLORIDA 33041-1529 MEMBER OF AMERICAN INSTITUTE - WM. O. KEMP, C.P.A. (305) 294-2581 AND FLORIDA INSTITUTE OF MARVA E. GREEN, C.P.A. 'FAX # (305) 294-4778 CERTIFIED PUBLIC ACCOUNTANTS INDEPENDENT AUDITORS' REPORT ON COMPLIANCE WITH SPECIFIC REQUIREMENTS APPLICABLE TO MAJOR FEDERAL FINANCIAL ASSISTANCE PROGRAMS Clerk Ex Officio Board of County Commissioners Monroe County, Florida We have audited the financial statements of the Board of County Commissioners of Monroe County, Florida (the "Board") as of and for the year ended September 30, 1995, and have issued our report thereon dated March 4, 1996. We have also audited the Board's compliance with the requirements governing types of services allowed or unallowed; eligibility; matching, level of effort or earmarking; reporting; claims for advances and reimbursements; amounts claimed or used for matching; cost allocation; and special requirements that are applicable to its major federal financial assistance programs, which is identified in the accompanying schedule of federal financial assistance, for the year ended September 30, 1995. The management of the Board is responsible for the Board's compliance with those requirements. Our responsibility is to express an opinion on compliance with those requirements based on our audit. We conducted our audit of compliance with those requirements in accordance with generally accepted auditing standards, Government Auditing Standards, issued by the Comptroller General of the United States, and OMB Circular A-128, "Audits of State and Local Governments. " Those standards and OMB Circular A-128 require that we plan and perform the audit to obtain reasonable assurance about whether material noncompliance with the requirements referred to above occurred. An audit includes examining, on a test basis, evidence about the Board's compliance with those requirements. We believe that our audit provides a reasonable basis for our opinion. In our opinion, the Board complied, in all material respects, with the requirements governing types of services allowed or unallowed; eligibility; matching, level of effort or earmarking; reporting; claims for advances and reimbursements; amounts claimed or used for matching; cost allocation; and special requirements that are applicable to its major federal financial assistance program for the year ended September 30, 1995. This report is intended solely for the information of the Board of County Commissioners, management and others within the County, and officials of applicable federal and state agencies. This restriction is not intended to limit the distribution of this report, which is a matter of public record. Kemp & Green, P.A. Certified Public Accountants March 4, 1996 L-22 KEMP £4 GREEN, P.A. Certified Public Accountants 1438 KENNEDY DRIVE P. O. BOX 1529 KEY WEST, FLORIDA 33041-1529 MEMBER OF AMERICAN INSTITUTE WM. O. KEMP, C.P.A. (305) 294-2581 AND FLORIDA INSTITUTE OF MARVA E. GREEN, C.P.A. 'FAX # (305) 294-4778 CERTIFIED PUBLIC ACCOUNTANTS INDEPENDENT AUDITORS' REPORT ON COMPLIANCE WITH SPECIFIC REQUIREMENTS APPLICABLE TO NONMAJOR FEDERAL FINANCIAL ASSISTANCE PROGRAM TRANSACTIONS Clerk Ex Officio Board of County Commissioners Monroe County, Florida We have audited the financial statements of the Board of County Commissioners of Monroe County, Florida (the "Board") as of and for the year ended September 30, 1995, and have issued our report thereon dated March 4, 1996. In connection with the audit of the financial statements of the Board, and with our consideration of the Board's control structure used to administer federal financial assistance programs, as required by Office of Management and Budget Circular A-128, "Audits of State and Local Governments, " we selected certain transactions applicable to certain nonmajor federal financial assistance programs for the year ended September 30, 1995. As required by OMB Circular A-128, we have performed auditing procedures to test compliance with the requirements governing types of services allowed or unallowed; eligibility; claims for advances and reimbursements; amounts claimed or used for matching; cost allocation; and special requirements that are applicable to those transactions. Our procedures were substantially less in scope than an audit, the objective of which is the expression of an opinion on the Board's compliance with these requirements. Accordingly, we do not express such an opinion. With respect to the items tested, the results of those procedures disclosed no material instances of noncompliance with the requirements listed in the preceding paragraph. With respect to items not tested, nothing came to our attention that caused us to believe that the Board had not complied, in all material respects, with those requirements. This report is intended for the information of the Board of County Commissioners, management and others within the County, and officials of applicable federal and state agencies. However, this report is a matter of public record and its distribution is not limited. Pp Kemp & Green, P.A. Certified Public Accountants March 4, 1996 i iJ L-23 KEMP GREEN, P.A. Certified Public Accountants 1438 KENNEDY DRIVE P. O. BOX 1529 KEY WEST, FLORIDA 33041-1529 MEMBER OF AMERICAN INSTITUTE WM. O. KEMP, C.P.A. (305) 294-2581 AND FLORIDA INSTITUTE OF MARVA E. GREEN, C.P.A. *FAX # (305) 294-4778 CERTIFIED PUBLIC ACCOUNTANTS INDEPENDENT AUDITORS' REPORT ON COMPLIANCE BASED ON THE AUDIT OF THE STATE GRANTS AND AID APPROPRIATIONS, FLORIDA STATUTES 216.349 Clerk Ex Officio Board of County Commissioners Monroe County, Florida We have audited the financial statements of the Board of County Commissioners of Monroe County, Florida (the "Board") as of and for the year ended September 30, 1995, and have issued our report thereon dated March 4, 1996. We conducted our audit in accordance with generally accepted auditing standards, and Government Auditing Standards, issued by the Comptroller General of the United States. Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the financial statements are free of material misstatement. Compliance with laws, regulations, contracts and grants applicable to the Board is the responsibility of the Board's management. As part of obtaining reasonable assurance about whether the financial statements are free of material misstatement, we performed tests of the Board's compliance with certain provisions of laws, regulations, contracts and grants applicable to state grants and aids appropriations identified in the Schedule of State Financial Assistance, pursuant to Section 216.349, Florida Statutes, and Chapter 10.600, Rules of the Auditor General . However, the objective of our audit of the financial statements was not to provide an opinion on overall compliance with such provisions. Accordingly, we do not express such an opinion. The results of our tests indicate that, with respect to the items tested, the Board complied, in all material respects, with the provisions referred to in the preceding paragraph. With respect to items not tested, nothing came to our attention that caused us to believe that the Board had not complied, in all material respects, with those provisions. This report is intended for the information of the Board of County Commissioners, management and officials of applicable federal and state agencies. This restriction is not intended to limit the distribution of this report, which is a matter of public record. Pit\ Kemp & Green, P.A. Certified Public Accountants March 4, 1996 L-24 KEMP 11 GREEN, P.A. Certified Public Accountants L 1438 KENNEDY DRIVE P. O. BOX 1529 KEY WEST, FLORIDA 33041-1529 MEMBER OF AMERICAN INSTITUTE WM. O. KEMP, C.P.A. (305) 294-2581 AND FLORIDA INSTITUTE OF _� MARVA E. GREEN, C.P.A. 'FAX # (305) 294-4778 CERTIFIED PUBLIC ACCOUNTANTS INDEPENDENT AUDITORS' REPORT ON THE INTERNAL CONTROL STRUCTURE USED IN ADMINISTERING FEDERAL FINANCIAL ASSISTANCE PROGRAMS Clerk Ex Officio Board of County Commissioners Monroe County, Florida We have audited the financial statements of the Board of County Commissioners of Monroe County, Florida (the "Board") as of and for the year ended September 30, 1995 and have issued our report thereon dated March 4, 1996. We have also audited the Board's compliance with requirements applicable to major federal financial assistance programs and have issued our report thereon dated March 4, 1996. We conducted our audits in accordance with generally accepted auditing standards, Government Auditing Standards, issued by the Comptroller General of the United tof Management and Budget Circular A-128, "Audits of State and States, and Office e 9 9 Local Governments. " Those standards and OMB Circular A-128 require that we plan and perform the audit to obtain reasonable assurance about whether the financial statements are free of material misstatement and about whether the Board complied with laws and regulations, noncompliance with which would be material to a major 9 P J federal financial assistance program. In planning and performing our audits for the year ended September 30, 1995, we considered the Board's internal control structure in order to determine our auditing procedures for the purpose of expressing our opinions on. the Board's financial statements and on its compliance with requirements applicable to major programs and to report on the internal control structure in accordance with OMB Circular A-128. This report addresses our consideration of internal control structure policies and procedures relevant to compliance with requirements applicable to federal financial assistance programs. We have addressed internal control structure policies and procedures relevant to our audit of the financial statements in a separate report dated March 4, 1996. The management of the Board is responsible for establishing and maintaining an internal control structure. In fulfilling this responsibility, estimates and judgments by management are required to assess the expected benefits and related costs of internal control structurepolicies andprocedures. The objectives of J an internal control structure are to provide management with reasonable, but not absolute, assurance that assets are safeguarded against loss from unauthorized use or disposition, that transactions are executed in accordance with management's authorization and recorded properly to permit the preparation of J financial statements in accordance with generally accepted accounting principles, and that federal financial assistance programs are managed in compliance with applicable laws and regulations. Because of inherent limitations in an internal control structure, errors, irregularities, or instances of noncompliance may nevertheless occur and not be detected. Also, projection of any evaluation of L-25 the structure to future periods is subject to the risk that procedures may become inadequate because of changes in conditions or that the effectiveness of the design and operation of policies and procedures may deteriorate. For the purpose of this report, we have classified the significant internal control structure policies and procedures used in administering federal financial assistance programs in the following categories: Cycles of the Entity's Activity • Revenues/Cash Receipts • Expenditures/Cash Disbursements • External Financial Reporting • Payroll/Personnel Controls Used in Administering Individual Federal Financial Assistance Programs General Requirements • Political Activity • Davis-Bacon Act • Civil Rights • Cash Management • Federal Financial Reports • Allowable Costs/Cost Principles • Drug-free Work Place Act • Administrative Requirements Specific Requirements • Types of Services • Eligibility • Matching, Level of Effort o or Earmarking • Reporting.. • Cost Allocation • Claims for Advances or Reimbursements • Amounts Claimed or Used for Matching • Special Requirements, if any For all of the internal control structure categories listed above, we obtained an understanding of the design of relevant policies and procedures and determined whether they have been placed in operation, and we assessed control risk. During the year ended September 30, 1995, the Board expended 50.5Z of its total federal financial assistance under a major federal financial assistance program and the following nonmajor federal financial assistance programs: • Nutrition Title 111E • Nutrition Title 111C-1 and 2 • Nutrition Title 111D • Community Development Block Grant We performed tests of controls, as required by OMB Circular A-128, to evaluate the effectiveness of the design and operation of internal control structure L-26 policies and procedures that we considered relevant to preventing or detecting material noncompliance with specific requirements, general requirements, and requirements governing claims for advances and reimbursements and amounts claimed or used for matching that are applicable to the Board's major federal financial assistance program, which is identified in the accompanying Schedule of Federal Financial Assistance. Our procedures were less in scope than would be necessary to render an opinion on these internal control structure policies and procedures. Accordingly, we do not express such an opinion. A material weakness is a reportable condition in which the design or operation of one or more of the internal control structure elements does not reduce to a relatively low level the risk that noncompliance with laws and regulations that would be material to a federal financial assistance program may occur and not be detected within a timely period by employees in the normal course of performing their assigned functions. Our consideration of the internal control structure policies and procedures used in administering federal financial assistance would not necessarily disclose all matters in the internal control structure that might be reportable conditions, and, accordingly, would not necessarily disclose all reportable conditions that are also considered to be material weaknesses as defined above. However, we noted no matters involving the internal control structure and its operation that we consider to be material weaknesses as defined above. We also noted other matters involving the internal control structure and its operation that we have reported to the management of the Board in a separate letter dated March 4, 1996, included in Section K of this report. This report is intended for the information of the Board of County Commissioners, management, and officials of applicable federal and state agencies. However, this report is a matter of public record and its distribution is not limited. 1 Y J� Kemp & Green, P.A. Certified Public Accountants March 4, 1996 L-27 Jr� 1 , MONROE COUNTY, FLORIDA BOARD OF COUNTY COMMISSIONERS SCHEDULE OF FINDINGS AND QUESTIONED COSTS FOR THE YEAR ENDED SEPTEMBER 30, 1995 Questioned Program Finding/Non Compliance Costs All prior year findings and questioned costs were resolved with the exception of the following: II Airport Improvement Program - Federal Grant Nos. 3-12-0044-09 No major contracts selected between the — 3-12-0037-07 Board and its Vendors contained provisions requiring compliance with the Clean Air Act, the Clean Water Act or Environmental Protection Agency regulations, as required for contracts over $100,000. We reviewed four contracts selected from the prior year sample and noted no amendments for the above provisions. L-28