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1st Revision 10/18/2000 Cled( oIDe Circul Coon Danny L Kolhage (306) 292-Sli5O (306) 295-8615 Memnrandum To: James Malloch. Director Community Services Division From: Isabel C. DeSant~. n ,.,... Deputy Clerk '-'" C LJ ~ Date: Wednesday. November 8. 2000 At the BOCC meeting of October 18, 2000, the Board granted approval and authorized execution revised Memorandum of Understanding between Monroe County and Florida Keys Community College Learning Resources Center providing reciprocal library services to the patrons of both institutions. Attached hereto are three (3) duplicate originals executed by Monroe County. It is my understanding that your office will obtained the remaining signatures. Please be sure that the copy marked "Clerk's Original" is returned to this office as quickly as possible. Should you have any questions concerning the above, please do not hesitate to contact this office. cc: . Finance County Attorney yFile CLERK'S ORIGINAL. MEMORANDUM OF UNDERSTANDING Agreement Between the Monroe County Board of County Commissioners and the Board of Trustees of the Florida Keys Community College to provide for reciprocal library services for the faculty and students of the Florida Keys Community College and the citizens of Monroe County. This is a revision of a cooperative agreement in which Monroe County Board of County Commissioners and the Board of Trustees of the Florida Keys Community College (FKCCBOT) agree to provide reciprocal library services to the faculty and the students enrolled at the Florida Keys Community College and to the citizens of Monroe County. For these purpose the participant libraries are called Southernmost Florida Library and Information Cooperative. Reciprocal library services will include reciprocal borrowing privileges, the sharing of resources, the presentation of statf development workshops and other mutually agreed-upon joint projects. The general terms described below will form the base for this agreement which commenced September 1,1996. The parties will regularly review and evaluate the agreement for continuation. 1. ELIGIBLE USERS: The patrons of the Monroe County Public Library System (MCPLS) with the current and valid library cards and currently enrolled Florida Keys Community College students and faculty who have valid identification are eligible to use and borrow materials from either MCBOCC libraries or the Florida Keys Community College Learning Resources Center (FKCCLRC) according to each entity's policies and procedures. The above named parties will validate eligibility at the request of either party. FKCCLRC and MCPLS will honor either patty's library cards. MCBOCC and FKCCLRC will establish procedures to assure compliance with existing practices as are in place at both institutions, such as fines and overdue materials. 2. LIBRARY RESOURCES: FKCCBOT and MCBOCC agree to the sharing of informational resources as policy and availability will permit. This may include reference services, database searches, general collection materials and document delivery. The agreement, at this time, does not include the sharing of equipment. FKCCBOT and MCBOCC will be responsible to each other for any costs incurred as a result of the sharing of informational resources and will reimburse those costs. FKCC and MCBOCC will develop procedures for this particular purpose. 3. ST AFF DEVELOPMENT: In an etfort to maintain effective library staff capability, FKCCBOT and MCBOCC agree to cooperate in the development and presentation of personnel work shops, seminars and other statf development projects. Each staff development project will be discussed and agreed upon on an individual basis, including mutual need, locations, and cost sharing. Prior to the implementation of any staff development project, the institutional policies and procedures will be met and both parties will be in agreement as to all conditions and / or requirements for project implementation. 4. JOINT PROJECTS: There may be occasions whereby, for the mutual benefit of both FKCCBOT and MCBOCC, and their users, both parties agree to jointly develop and implement a project for intormational services or agree to cooperate as a single entity for membership in a bibliographic cooperative. As the need arises and as institutional policies and procedures permit, FKCCBOT, and MCBOCC will cooperate in the planning, development and implementation of such mutually agreed- upon infonnational service projects and! or cooperative memberships. Subject to the institutional policies and procedures of either party, cooperative funding, including the securing of state, federal and private funding grants, may be a consideration in the pursuance of such projects or bibliographic memberships. 5. MEMBERSHIP: At the time of this revision of the cooperative agreement, the parties to the agreement will be the Florida Keys Community College Board of Trustees and the Monroe County Board of County Commissioners. There may be, in the future, other institutional entities within the county who would seek membership in this informational cooperative. All additional membership candidates will be mutually agreed upon by FKCCBOT and MCBOCC for inclusion in the cooperative, subject to the institutional policies and procedures of both parties. 6. FEES AND OTHER ASSOCIATED COSTS: Although no such fees or other associated costs are established by this current cooperative agreement revision, the need for such may arise. . If such is the case. any and all fees associated with this cooperative will be shared equally among the membership. Such fees and associated costs may include, but are not limited to, cooperative membership fees, the cooperative's membership in a larger bibliographic network entity and administrative costs. Any and all future establishment of fees and other associated costs will be mutually agreed upon by member libraries, their administrative heads and policy making boards. In addition, such decisions to establish fees and other associated costs are subject to the institutional policies and procedures of all member entities. 7. STAFFING: Any and all additional staffing requirements, for either party, resulting from this cooperative agreement are subject to both institutions' policies and procedures and available funding and will be mutually agreed upon in advance. 8. ADMINISTRATION: To ensure the protection and enrichment of the best interests of all parties to this cooperative agreement, the directors ofFKCCLRC and MCPLS will hold regularly scheduled discussions regarding the cooperative's progress, policies and procedures and requirements. The directors jointly will develop and regularly review policies and procedures to meet the needs of their patrons. The directors will routinely inform their administrations of the cooperative's progress and needs. Major issues, such as significant policy changes, staffing requirements and budget requests will be submitted to and be approved by those administrations prior to implementation. 9. HOURS OF OPERATION: MCPLS and FKCCL will maintain their respective hours of operation. 10. LOST OR DAMAGED MA TERlAL: Responsibility for lost or damaged materials belongs to the borrowing institution. Ii. TERMINATION: This agreement is subject to termination at the decision of either the Monroe County Board of County Commissioners and! or the Florida Keys Community College Board of Trustees. A decision to terminate the agreement will require a minimum of sixty(60) days notitication, in writing, by the party initiating termination to the other party. Approved: By: Shirley Freel n Mayor Monroe County Board of County Commissioners Date: ICJ -, g~ 00 t11111/tti- {;, M fL.; Nonna A. Kula Director Monroe County Public Liblary s/stem Date: II I ~ (J-'b I ( By: ~JuA~(!d ona Clark Chair Board of Trustees Florida Keys Co.mmunity College Date: I~- I -'/)0 '1;~~~ Associate Dean of Instruction Learning Resources Center Date ) ~-J...J -- C~ b.~e9-"S-~ Librarian Learning Resources Center Florida Keys Community College Date: I~ -,p I -tyV