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08/13/1996 MOUBRANCH OFFICE 3117 OVERSEAS HIGHWAY MARATHON, FLORIDA 33050 TEL (305) 289-6027 FAX (305) 289-1745 Vanny 1. Itotbagt CLERK OF THE CIRCUTr COURT MONROE COUNTY 500 WHI TEHEAD STREET KEY WEST, FLORIDA 33040 TEL. (305) 292-3550 FAX (305) 295-3660 M E M O R A N D U M TO: Peter Horton, Director Community Services Division Attn: A.D. Henehan, Library Director FROM: Isabel C. DeSantis, Deputy Clerk J. G,0. Date: October 3, 1996 BRANCH OFFICE 88820 OVERSEAS HIGHWAY PLANTATION KEY, FLORIDA 33070 TEL (305) 852-7145 FAX (305) 852-7146 As you know, at the Board meeting of August 13, 1996, the Board granted approval and authorized execution of a Memorandum of Understanding Agreement between Monroe County and Florida Keys Community College Learning Resources Center, for the purpose of formalizing existing reciprocal library service understandings. Attached hereto is a fully executed duplicate original of the subject Agreement for return to FKCC. cc: County Attorney County Administrator, w/o document Finance vooFile MEMORANDUM OF UNDERSTANDING AGREEMENT BE MONROE COUNTY BOARD OF COUNTY COMMISSIONERS AND THE TO PROVIUK FORMETIMUM-MAkAfti SERVICES FOR THE FACULTY 1. AND STUDENTS OF THE FLORIDA KEYS COMMUNITY COLLEGE AND THE CITIZENS OF MONROE COUNTY. This is a cooperative agreement in which Monroe CoVnty Board of County Commissioners and the Board of Trustees of jhiE ;,FlaidaFf Keys Community College (FKCCBOT) agree to provide �k procal library services, to the faculty and students enroiizz at the--,, Florida Keys Community College and to the citizens=`nf'Monroe County. For these purposes the participant librar'-s;wilr,"be called the Southernmost Florida Library and Information Cooperative. Reciprocal library services will incltLde.redkpro�;Sl borrowing privileges, the sharing of library resources, Qe presentation of staff development workshops and other muelally' agreed -upon joint projects. The general terms described below will form the base for this agreement which commence on September 1, 1996. The parties annually will review and evaluate the agreement for continuation beginning September 1, 1996. 1. ELIGIBLE USERS: The patrons of the Monroe County Public Library System (MCPLS) with current and valid library cards and currently enrolled Florida Keys Community College students and faculty who have valid identification are eligible to use and borrow materials from either MCBOCC libraries or the Florida Keys Community College Learning Resources Center (FKCCLRC) according to each entity's policies and procedures. The above named parties will provide, on a regular basis, lists of patrons, students or faculty who may not be in good standing, and will validate eligibility at the request of either party. FKCCLRC and MCPLS will honor either party's library cards. MCBOCC and FKCCLRC will establish procedures to assure compliance with existing practices as are in place at both institutions, such as fines and overdue materials. 2. LIBRARY RESOURCES: FKCCBOT and MCBOCC agree to the sharing of informational resources as policy and availability will permit. This may include reference services, database searches, general collection materials and document delivery. The agreement, at this time, does not include the sharing of equipment. FKCCBOT and MCBOCC will be responsible to each other for any costs incurred as a result of the sharing of informational resources, and will reimburse those costs. FKCCBOT and MCBOCC will develop procedures for this particular purpose. Page 1 of 4 Pages 3. STAFF DEVELOPMENT: In an effort to maintain effective library staff capability, FKCCBOT and MCBOCC agree to cooperate in the development and presentation of personnel development workshops, seminars and other staff development projects. Each staff development project will be discussed and agreed upon on an individual basis, including mutual need, locations, and cost sharing. Prior to the implementation of any staff development project, the institutional policies and procedures will be met and both parties will be in agreement as to all conditions and/or requirements for project implementation. 4. JOINT PROJECTS: There may be occasions whereby, for the mutual benefit of both FKCCBOT and MCBOCC, and their users, both parties agree to jointly develop and implement a project for informational services or agree to cooperate as a single entity for membership in a bibliographic cooperative. As the need arises, and as institutional policies and procedures permit, FKCCBOT and MCBOCC will cooperate in the planning, development and implementation of such mutually agreed -upon informational service projects and/or cooperative memberships. Subject to the institutional policies and procedures of either party, cooperative funding, including the securing of state, federal and private funding grants, may be a consideration in the pursuance of such projects or bibliographic memberships. 5. MEMBERSHIP: At the time of the commencement of this cooperative agreement, the parties to the agreement will be the Florida Keys Community College Board of Trustees and the Monroe County Board of County Commissioners. There may be, in the future, other institutional entities within the county who would seek membership in this informational cooperative. All additional membership candidates will be mutually agreed upon by FKCCBOT and MCBOCC for inclusion in the cooperative, subject to the institutional policies and procedures of both parties. 6. FEES AND OTHER ASSOCIATED COSTS. Although no such fees or other associated costs are established by this current cooperative agreement, the need for such may arise. If such is the case, any and all fees associated with this cooperative will be shared equally among the membership. Such fees and associated costs may include, but are not limited to, cooperative membership fees, the cooperative's membership in a larger bibliographic network entity and administrative costs. Any and all future establishment of fees and other associated costs will be mutually agree upon by the member libraries, their administrative heads and policy making boards. In addition, such decisions to establish fees and other associated costs are subject to the institutional policies and procedures of all member entities. Page 2 of 4 Pages 7. STAFFING: Any and all additional staffing requirements, for either party, resulting from this cooperative agreement are subject to both institutions' policies and procedure and available funding, and will be mutually agreed upon in advance. 8. ADMINISTRATION: To ensure the protection and enrichment of the best interests of all parties to this cooperative agreement, the directors of FKCCLRC and MCPLS will hold regularly scheduled discussions regarding the cooperative's progress, policies and procedures and requirements. The directors jointly will develop and annually review policies and procedures to meet the needs of their patrons. The directors will routinely inform their administrations of the cooperative's progress and needs. Major issues, such as significant policy changes, staffing requirements and budget requests will be submitted to and be approved by those administrations prior to implementation. 9. HOURS OF OPERATION: MCPLS and FKCCL will maintain their respective current hours of operation which are as follows: a. MCPLS - Monday and Wednesday Tuesday, Thursday, Friday and Saturday Sunday b. FKCCLRC - Monday - Thursday Friday Saturday Sunday 10:00am to 8:OOpm 10:00am to 6:OOpm Closed 7:30am to 9:30pm 7:30am to 4:30pm 10:30am to 3:30pm Closed 10. LOST OF DAMAGED MATERIALS: The cost to replace lost or damaged materials will be negotiated between the cooperative agreement parties on a case -by -case basis. Page 3 of 4 Pages 11. TERMINATION: This agreement is subject to termination at the decision of either the Monroe County Board of County Commissioners and/or the Florida Keys Community College Board of Trustees. A decision to terminate the agreement will require a minimum of sixty (60) days notification, in writing, by the party initiating termination to the other party. &XWLNMffMa= QIai'a;� 0�1111f APPROVED: By:C�Ssol - Lo ShirleyAFrman Mayor Monroe County Board of County Commissioners Date. 0Q -13-INI Peter Ho Director Monroe County Community Services Division Date: By: Patricia Almeda Chairwoman Board of Trustees Florida Keys Community College Date: Keith Ward Library Operations Manager Learning Resources Center Florida Keys Community College Date:���� A.D. Heneha , Jr. Maria J. So le Director Librarian Monroe County Learning Resources Center Public Libr Syst m Florida Keys Community College Date: r -Ve.' Date: f 7oXG Page 4 of 4 Pages APPROVED AS TO FORM A L L SU 1 'I DATE R�—�