10/19/2000
FUNDING AGREEMENT
THIS AGREEMENT is made and entered into by and between the Board of
County Commissioners of Monroe County, Florida, (hereinafter referred to as the "BOCC")
and Florida Keys Renaissance Faire, Inc. (hereinafter referred to as "Event Sponsor");
WHEREAS, the umbrella organization under contract to the BOCC has
recommended to the Monroe County Tourist Development Council (hereinafter "TDC"),
which has endorsed the recommendation, that certain monies be allocated for promotion of
an event;
THEREFORE; in consideration of the mutual promises contained herein, the parties
agree as follows:
1. BOCC shall pay a sum not to exceed $17,089.00 (Seventeen Thousand and
Eighty Nine Dollars) for promotion and related expenditures effective October 1, 2000, as
described in the event budget, attached hereto as Exhibit A, for production of the Florida
Keys Renaissance Faire XVII on January 13-15, 2001. Payment will be made only after
Event Sponsor submits invoices and support documentation acceptable to the County's
Finance Department. The advertising and promotion budget for County funding may be
altered as to the individual line items, or components, within 10% of the amount stated for
that item or component, without increasing the total dollar amount and without requiring a
written amendment to this agreement. Monroe County's performance and obligation to pay
under this agreement is contingent upon an annual appropriation by the BOCC.
2. Event Sponsor shall provide promotion and related services as described in
the Sponsor's application for funding, Exhibit B, attached hereto. All advertising and public
relations services or supervision of advertising and public relations will be provided
through the contracted agencies of the Tourist Development Council (TDC) and BOCC.
The agencies of record, shall receive payment of work in progress upon submission of
documented invoices associated with said event. Event sponsor fully understands that
funding is obtained from tourist development taxes for which the fiscal year ends
September 30, 2001. Event sponsor also understands that the funding process through
which this contract was made available by County requires event sponsors to submit their
payment requests as quickly as possible and to finalize all such requests before the end
of the fiscal year, if at all possible. In order for the tourist development taxes to be utilized
most effectively for the purpose for which they were authorized, attracting and promoting
tourism, the budgeting process of the County requires the event's funding to be concluded
in a timely manner. In recognition that the timeliness of payment requests is of extreme
importance to the funding of future advertising and promotion for the stability of the tourist-
based economy, Event Sponsor agrees to submit by September 30, 2001, all invoices
and support documentation as required by the County's Finance Department rules and
policies. Event sponsor shall not be reimbursed nor will Event Sponsor's vendors be paid
directly for any invoices received after September 30,2001, except that for events with
promotional expenditures occurring from August 1 thc.ougl). BmU@~QW), 2001, invoices
must be submitted within ninety (90) days of the conc~~~H~~~~b
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Florida Keys Renaissance Faire, Inc.
Cultural Umbrella Funding FY 2001
3. Event Sponsor shall reimburse BOCC for any amount of funds expended by
BOCC in connection with an event which does not occur as a result of any act or omission
by Event Sponsor.
4. Event Sponsor covenants and agrees to indemnify and hold harmless Monroe
County Board of County Commissioners from any and all claims for bodily injury (including
death), personal injury, and property damage (including property owned by Monroe County)
and any other losses, damages, and expenses (including attorney's fees) which arise out
of, in connection with, or by reason of the services provided, event sponsored, or other
activities and funding associated with this agreement. Should event involve the serving or
distribution of alcoholic beverages, Event Sponsor shall obtain prior to the event a Liquor
Liability insurance policy naming Monroe County as a co-insured.
5. Event Sponsor shall maintain records pursuant to generally accepted
accounting principles for three (3) years after the event and shall permit BOCC and its
agents and employees access to said records at reasonable times.
6. BOCC may terminate this agreement without cause upon providing written
notice to Event Sponsor no less than sixty(60) days prior to the event and may terminate for
breach upon providing to Event Sponsor notice at least seven (7) days prior to the effective
date of the termination.
7. Event sponsor is an independent contractor and shall disclose any potential
conflicts of interest as defined by Florida Statutes, Chapter 112 and Monroe County Code,
Article XXI.
8. Event Sponsor warrants that he/she/it has not employed, retained or
otherwise had act on his/her/its behalf any former COUNTY officer or employee in violation
of Section 2 or Ordinance No. 10-1990 or any COUNTY officer or employee in violation of
Section 3 of Ordinance No. 10-1990. For breach or violation of the provision the COUNTY
may, at its discretion terminate this contract without liability and may also, at its discretion,
deduct from the contract or purchase price, or otherwise recover, the full amount of any fee,
commission, percentage, gift, or consideration paid to the former or present COUNTY
officer or employee.
9. "A person or affiliate who has been placed on the convicted vendor list
following a conviction for public entity crime may not submit a bid on a contract to provide
any goods or services to a public entity, may not submit a bid on a contract with a public
entity for the construction or repair of a public building or public work, may not submit bids
on leases of real property to public entity, may not be awarded or perform work as a
contractor, supplier, subcontractor, or consultant under a contract with any public entity, and
may not transact business with any public entity in excess of the threshold amount provided
in Section 287.017, for CATEGORY TWO for a period of 36 months from the date of being
placed on the convicted vendor list. "
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Florida Keys Renaissance Faire, Inc.
Cultural Umbrella Funding FY 2001
IN WITNESS WHEREOF, each partx))as caused this Agreement to be executed by
its dul authorized representative, the /1 day of t!)C,T ,2000.
~OUN~
.p
Kolhage, Clerk
Board of County Commissioners
of Monroe County
cS~-F~
Mayor/Chairman
WITNESS:
Florida Keys Renaissance Faire, Inc.
B~J.: l)..>M
BY~U
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Florida Keys Renaissance Faire, Inc.
Cultural Umbrella Funding FY 2001
TOURIST DEVELOPMENT COUNCIL
CULTURAL UMBRELLA
APPROVED
BUDGET BREAKDOWN
FISCAL YEAR 2000/2001
Florida Keys Renaissance Faire XVII
EVENT NAME:
DIRECT MAIL & POSTAGE $
BROCHURES, POSTERS, PROGRAMS $ 3,000.00
PUBLIC RELATIONS $ 1,500.00
PHOTO PROGRAM $
MEDIA ADVERTISING $ 11,089.00
T-SHIRTS, CAPS, JACKETS $ 500.00
*GENERAL - NON-ALLOCATED $ 1,000.00
TOTAL: $ 17,089.00
EXHIBIT A
EXHIBIT B
MONROE COUNTY
TOURIST DEVELOPMENT COUNCIL
CULTURAL UMBRELLA
SCHEDULE OF EVENTS
FISCAL YEAR 2000/2001
NAME OF EVENT: Florida Kevs Renaissance Faire XVII
Please list all scheduled activities in date and time order.
Date Location Event
January 5-10 Key West Double Indemnity at "Hit n' Run" Music Sets at various
Key West Tourist Hot Spots and Sunset Celebration
January 8-12
Marathon
Ciaria Carini will conduct workshops for FKRF, MHS &
KWHS & Key West Renaissance Club Members
January 11
Marathon
Double Indemnity at Buccaneer Resort Sunset Cafe
January 12
Marathon
King Henry's Royal Feast, 7 course banquet beer and
wine inclusive from 7-10 p.m. at TBA.
January 13-15
Marathon
Three Dav Renaissance Market Faire
Saturday, January 13 is the Day of Romance when
patrons can renew wedding vows or have a full
Renaissance Wedding.
Sunday, January 14 is the King's Cup Rat Puck
Tournament Under the tutelage of Emerys Fleet the
Village Ratcatcher the patrons and participants of the
Faire will learn the fine game rat pucking (forerunner to
modem day golf). Tournament participants will playoff for
the coveted "WA VK's Kings Cup Trophy" and the prized
"Golden Rat of Marathon". Sponsored in part by WA VK
and HilUNardone Century 21 Realty.
Monday, January 15 is Kids are King Day. There are
special art activities available for the children that enter
-the castle gate on this day. At 3 p.m. King Henry VIII of
England will proclaim at a special ceremony that all boys
and girls present to be Knights and Ladies of the Realm.
There is also a 2 for 1 admission until noon.
Additional activities that have been booked by the musicians themselves have included performances
at Gary's Pub and Billiards, Saturday and Sunday evenings and the Green Parrot in Key West on
Sunday evening. The performers and musicians are the "A" list of Renaissance talent in the United
States. This caliber of professionalism has been recognized by our local bars and restaurants for a
change of pace in their normally booked entertainment schedule.
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