Fiscal Year 2004 MONROE COUNTY, FLORIDA
BOARD OF COUNTY COMMISSIONERS
Financial Statements
For The Year Ended
September 30, 2004
MONROE COUNTY, FLORIDA
BOARD OF COUNTY COMMISSIONERS
Financial Statements
For The Fiscal Year Ended September 30, 2004
TABLE OF CONTENTS
PAGE
Table of Contents A-1 -A-3
Basic Financial Statements
Independent Audltors' Report. B-1 ® B-2
and Financial Statements-.
Balance Sheet - Governmentall Funds C-1 - C-2
Statement of Revenues, Expenditures and Changes in Fund Balances -
Governmental Funds C-3 - C-4
Statement of Revenues, Expenditures and Changes in Fund Balances - Budget and Actual
Major Governmental Funds:
General Fund C-5 .- C-1 0
Fine and Forfeiture Fund C 11 - C-12
Road and Bridge Fund C-1 3 - C-1 4
Governmental Grants Fund C-15 - C-17
Unincorporated Area Service District- Planning, Building & Zoning Fund C, 18 - C-19
Comprehensive Plan Land Authority C 20
Statement of Net Assets - Proprietary Funds C-21 - C-24
Statement of Revenues, Expenses and Changes in Fund Net Assets - Proprietary Funds C-25 - C-26
Statement of Cash Flows - Proprietary Funds C-27 - C-30
Statement of Fiduciary Net Assets - Fiduciary Funds C-31
Statement of Changes in Fiduciary Net Assets - Fiduciary Funds C-32
Notes to Financial Statements D-1 - D-29
Combining and Individual Fund Statements and Schedules:
Schedules of Revenues, Expenditures and Changes in Fund Balances - Budget and Actual
One Cent Infrastructure Surtax Capital Project Fund E-1 - E-2
Infrastructure Sales Surtax Revenue Bonds, Series 2003 Capital Projects Fund E-3
Combining Balance Sheet .- Non Major Governmentall Funds FA - F-9
Combining Statement of Revenues, Expenditures and Changes in Fund Balances -
Non.-Major Governmental Funds F-1 0 - F-1 8
(Continued)
A-1
MONROE COUNTY, FLORIDA
BOARD OF COUNTY COMMISSIONERS
Financial Statements
For The Fiscal Year Ended September 30, 2004
TABLE OF CONTENTS - Continued
PAGE
Combining and Individual Fund Statements and SqheduIe&j22fljjnyjS!h
Schedules of Revenues, Expenditures and Changes in Fund Balances- Budget and Actual
Special Revenue Funds-
Affordable Housing Programs F-19
Law Library F 20
Tourist Development, All Districts, Two Cent F-21
Tourist Development, Administrative and Promotional, Two Cent F-22
Tourist Development, District#One, Three Cent F-23
Tourist Development, District#Two, Three Cent F-24
Tourist Development, District#Three, Three Cent F-25
Tourist Development, District,#Four, Three Cent F-26
Tourist Development, District#Five, Three Cent F-27
Impact Fees - Roadways F-28
Impact Fees - Parks and Recreation F-29
Impact Fees - Libraries F-30
Impact Fees - Solid Waste F-31
Impact Fees - Police Facilities F-32
Impact Fees - Fire and EMS F-33
Fire and Ambulance, District#1 - Lower and Middle Keys F-34
Upper Keys Health Care Special Taxing District F-35
Fire and Ambulance, District#6- Key Largo F-36
Unincorporated Area Service District- Parks and Recreation F-37
Local Housing Assistance F-38
Municipal Policing F-39
911 Enhancement Fees F-40
Duck Key Security District F-41
Boating Improvement F-42
Miscellaneous Special Revenue F-43 F44
Environmental Restoration F-45
Law Enforcement Trust F-46
Court Facility Fees F-47
Drug Abuse Trust F-48
Marathon Municipal Service Taxing Unit F-49
Conch Key Wastewater MSTU F-50
Bay Point Wastewater MSTU F-51
Key Lai go Wastewater MSTU F-52
(Continued)
A-2
MONROE COUNTY, FLORIDA
BOARD OF COUNTY COMMISSIONERS
Financial Statements
For The Fiscal Year Ended September 30, 2004
TABLE OF CONTENTS - Continued
PAGE
Combinina and individual Fund Statements and Schedules (Continued):
Schedules of Revenues, Expenditures and Changes in and Balances - Budget and Actual
Debt Service Funds:
1993 Refunding Improvement Bonds 1988 F 53
1991 Sales Tax Revenue Refunding Bonds F-54
Clerk's Revenue of F-55
Infrastructure Sales Surtax Revenue Bonds, Series 2003 F-56
Capital Projects Funds,
Clerk's Revenue Note F-57
Combining Statement of Net Assets - Internal Servlce Funds G--.1 - G-2
Combining Statement of Revenues, Expenses and Changes in Fund Net Assets -
Internal Service Funds G-3 - G-4
Combining Statement of Cash Flows - Internal Service Funds G-5 - G-8
OTHER REPORTS
Independent Auditors Report on Internal Control over Financial Reporting and on
Compliance and Other Matters Based on an Audit of Basic Financial Statements
Performed in Accordance with Govemment Auditing Standards H-1 - H-2
Independent Auditor's Management Letter H-3 - H-4
A-3
Independent Auditors' Report
To the Clerk Ex Offcio, Mayor and
Board of County Commissioners of
Monroe County, Florida:
We have audited the accompanying financial statements of each major fund
aggregate remaining fund information of the Monroe County, Florida Board of County
Commissioners (the "Board" year ended September 30, 2004, which
collectively comprise the Board's basic financial statements as listed in the table of
contents. These financial statements are the responsibility, of the board's management.
Our responsibility is to express opinions on these financial statements based on our
audit.
We conducted our audit in accordance with auditing standards generally accepted in the
United States of America and standards applicable to financial audits contained in
Government Auditing Standards issued by the Comptroller General of the United
States. Those standards require that we plan and perform audit to obtain
reasonable assurance about whether the financial statements are freematerial
misstatement® An auditincludes examining, on a test basis, evidence supporting the
amounts and disclosures in the financial statements. An audit also includes assessing
the accounting principles used and significant estimates made by management, as well
as evaluating the overall financial statement presentation. We believe that our audit
provides a reasonable basis for our opinions.
As described in Note 1, the financial statements referred to above present only the
Board and do not purport to, and do not, present fairly the financial position of Monroe
County, Florida, as of September 30, 2004, and the changes in its financial position and
its cash flows„ where applicable® for the year then ended in conformity with accounting
principles generally accepted in the United States of America.
In our opinion, the financial statements present fairly, in all material respects, the
financial position of the major funds and the aggregate remaining fund information of the
Board as of September 30, 2004„ and the respective changes in its financial position
and cash flows, where applicable, thereof and the respective budgetary comparison for
the General Fund, Fine & Forfeiture, Fund, Road & Bridge Fund, Governmental Grants
Fund, Unincorporated Area Service District, Planning Zoning and Building Fund, and
Comprehensive Plan Land Authority, Fund fort year then ended in conformity, with
accounting principles generally accepted in the United States of America.
In accordance with Govemment Auditing Standards, we have also issued our report
dated March 11, 2005 on our consideration of the Board's internal control over financial
reporting and our tests of compliance with certain provisions of laws, regulations,
contracts, and grant agreements and other matters. The purpose ofthat report is to
describe the scope of our testing of internal control over financial reporting and
compliance and the results of that testing® and not to provide an opinion on the internal
control over financial reporting or on compliance. That report is an integral part of an
audit performed in accordance with Government Auditing Standards and should be
considered in assessing the results of our audit.
Our audit was conducted for the purpose of forming opinions on the financial statements
that collectively comprise the Board's basic financial statements® The combining and
individual fund -financial statements and schedules, listed in the foregoing table of
contents, are presented for purposes of additional analysis and are not a required part
oft financial statements of the Board. The combining and individual fund financial
statements and schedules have been subjected tot auditing procedures applied in
the audit of the financial statements referred to above and, in our opinion, are fairly
presented in all material respects in relation to the basic financial statements taken as a
whole.
This report is intended solely for the information and use of management, the Clerk Ex
Officio, the County Mayor, Board of County Commissioners of Monroe County, Florida,
and applicable state and federal agencies, and is not intended to be and should not be
used by anyone other than these specified parties.
West Palm Beach, Florida
March 11, 2005
MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS
BALANCE SHEET
GOVERNMENTAL FUNDS
SEPTEMBER 30, 2004
Fine & Road & Governmental
General Forfeiture Bridge Grants
Assets
Cash and Cash Equivalents 6„278,222 $ 8,339,817 $7,660,188 $ 3,186,931
Investments 11,386,259 - - -
Accounts Receivable„ Net 28,325 _ - 73
Due from Other Funds - - 110 304,047
Due from Other Governmental Units 455,129 294,935733,704 1,032,678
Due from Constitutional Officers 4,152,947 1,01 ,862 - -
Mortgages/Notes Receivable - - - m
Allowance for Mortgages/Notes Receivable - - - -
Interest Receivable 64,02 - - -
Inventory 2,531 - - -
otal Assets $22,367,437 $ 9,647,614 $6„394,002 $ 4„523„734
Liabilities and Fund Balances
Liabilities:
Accounts Payable 779„202 104,995 76„650 464,447
Retainage Payable 9,101 - - 22,823
Accrued Wages and Benefits Payable 681,523 36,533 146„456 105„486
Due to Other Funds 134,235 17,138 46,550 -
ue to Other Governmental Units 349,556 2,423 1,991 433,191
Due to Constitutional Officers 35,567 242,650 - 46,259
Other Current Liabilities -7,722 - 4„233
Deposits in Escrow 41,678 a 1,1 -
Deferred Revenues 320,844 - 642,90
Accrued Interest Payable - - -
Total Liabilities 2,359„426 405,744 272,952 1„9121,346
Fund Balances:
Reserved for:
Encumbrances 665 - 420
Land Acquisition - - - -
Mortgage Loans - - -Debt Service - - - -
Unreserved, Designated for Special Rev. Fund - - - -
Unreserved, Unclesignated 20,027,344 9,241,870 8,121,050 2,601„966
Unreserved, reported in nonmajoi-
Special Revenue Funds - - - -
Capital Project Funds - - m -
Total Fund Balances 20„028,009 9„241,370 6,12-1,050 2,602,386
Total Liabilities and Fund Balances $22„387,437 $ 9,647,614 $8,394,002 $ 4,52 ,734
The notes to the financial statements are an integral part of these statements.
C-1
Unincorp.
Area Service Comprehensive One Cent Infrastructure Nonmajor Total
Dist., Planning, Plan Land Infrastructure Revenue Bonds Governmental Governmental
Bldg. &Zoning Authority Surtax Series 2003 Funds Funds
$ 9,160,306 $ 10,619,416 $ 25,761,065 $ 3,605,493 $ 40,802,611 $ 115,414,049
- - 13,916,538 15,630,299 - 40,933,096
1,956 16 - 347,368 377,743
- - 8,538 108,839 421,534
262,618 221,637 918,853 199,462 4,119,016
49861 - 4,653 1,128,047 6,303,370
- 7,454,563 - 3,248,577 10,703,140
- - - (3,248,577) (3,248,577)
108,380 80,908 46,295 319,607
- - - 2,531
$ 9,429p-14-1 -$-18,295,616 $46,7_18,043"T-$ 19-,316,7-00- -$'... 42,632,622 $ 175,345,509
$ 134,855 $ 8,150 $ 515,173 $ 9,266 $ 2,603,618 $ 4,696,556
- - 463,924 184,960 33,628 714,436
297,247 38,583 2,546 393,630 1,704,004
25,951 76 215,721 439,671
2,847 7,958 160,147 958,118
- - 35,063 361,539
- 11,955
- 330 43,113
-7,938 158,074 1,329,765
- - - - 326,115 326,115
468,838 16,108 1,017,756 196,772 3,926,326 10,585,272
760 - ffi 11,364 13,209
- 3,812,068 - 3,812,068
7,454,563 - 7,454,563
- 177,901 177,901
- - - 409,726 409,726
6,960,143 7,012,877 39,700,287 19,119,928 - 114,785,465
- - - - 37,989,533 37,989,533
- - - - 117,772 117,772
8,960,903 18,279,508 39,700,287 19,119,928 38,706,296 164,760,237
9,429,741 $ 18,295,616 $ 40,718,043 $ 19,316,700 $ 42,632,622 $ 175,345,509
C-2
MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS
STATEMENT OF REVENUES, EXPENDITURES, AND CHANGES IN FUND BALANCES
GOVERNMENTAL FUNDS
FOR THE YEAR ENDED SEPTEMBER 30, 2004
Fine & Road & Governmental
General Forfeiture Bridge- Grants
Revenues:
Taxes, $18,919,318 $33,059,094 $ 1,637,032 $
Licenses and Permits 381,436
Intergovernmental 6,572,492 20,822 3,941,945 2,727,790
Charges for Services 5,717,379 2,842,577 99,506 191,034
Fines and Forfeitures 14,779 992,670 - -
Investment Income 264,043 211,842 112,658 40,997
Kscellaneous 519,114 25,577 74,246 70,079
Total Revenues 32,388,561 37,152,582 5,865,387 3,029,900
Expenditures:
Current:
General Government 21,792,957 271,552 - -
Public Safety 1,625,471 37,712,698 481,687
Physical Environment 517,497 - - 559,441
Transportation 49,240 - 4,857,094 784,065
Economic Environment 398,926 - 128,773 20,050
Human Services 4,259,098 - 1,055,180 1,763,803
Culture and Recreation 2,189,108 - 172,264
Court Related 6,402,409 488,589 211,288
Capital Projects - - -
Debt Service 53,951 -
Total Expenditures 37,288,657 38,472,839 6,041,047 3,992,598
Excess/Deficiency of Revenues
Over/(Under) Expenditures (4,900,096) (1,320,257) (175,660) (962,698)
Other Financing Sources/(Uses):
Transfers from Other Funds 4,711,173 533,720
Transfers -to Other Funds, (113,569) (43,098) (642,779) (67,940)
Capital Lease Acquisition 788,990
Total Other Financing Sources/(Uses) 5,386,594 (43,098) 2,779) 465,780
Net Change in Fund Balances 486,498 (1,363,355) (818,439) (496,918)
Fund Balances-October 1 19,541,511 10,605,225 8,939,489 3,099,304
Fund Balances-September 30 _J20a28.,_009 $ 9.241.870 J6,1 21,050 _L 2602386
The notes tothe financial staternents are an integral part of these statements.
C-3
Unln orp®
Area Service Comprehensive One Cent Infrastructure Nonrnajor Total
Dist., Planning, Plan Land Infrastructure Revenge Bonds Governmental Governmental
Bldg. ,Zoning Authority Surtax Series 2003 Funds Funds
737,106 $ 1 „365„641 - 25,727,672 95,446,063
2„239,097 - - 1-7,793 2.,636,326
3,905,279 2,771,054 - - 2,301,966 22„241,366
444„265 - 272„445 - 4,434,542 14,001,768
55,011 - 1,067,511 - 526,467 2,658 438
138,869 139,622 561,482 308,002 572,953 2,350„463
13,925 - _ 999,060 1„702,001
7,533,572 2,910,676 117,267,079 308,002 34,562,673 141,038,432
4,146,322 2,107,5 - - 501,429 28,821,824
2,940„536 - - - 12,993,665 5 ,74,057
529,018 1,044,924 2,,650,860
® - - - 5,690,399
- 13,763,535 14, 11,24
- - 196,718 7,274,79
- 1,275,440 3,636,812
- - - - 55,983 7,156„269
- 8,262,763 2,073,666 241,116 10,577,767
- - - - 7,342,048 7,395,999
,617,876 2,107,564 8,262,763 2,073,666, 37,414, ,56, 1143,272„090
(84,304) 603,112 9,004,31 (1,765,666) (2„832,185) (2„233„656)
- - - 6,017,420 11,262,313
(1,07,373) (4,113,966) - (3,1 ,13) (9,642,660)
- - 4,52,16 1 1,241,151
(1,097„373) „_ (4,1113,968) - 2,705,426 2,660,584
(1,1 1,677) 803,112 4,690,346 (1,165,666) (126,757) 426,926
10,142,580 17,476,396 34,809,939 20,665,814 36,833,053 164„3331,311
8,960.903 16.27 „506 =j==j9,70 .267 $ 19.119.928 38,706,296 1 4.760 37
I
C-4
MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS
GENERAL FUND
STATEMENT OF REVENUES, EXPENDITURES, AND CHANGES IN
FUND BALANCES ® BUDGET AND ACTUAL
FOR THE YEAR ENDED SEPTEMBER 30, 2004
Variance with
Final Budget
Original Final Positive
Budget Budget Actual (Negative)
REVENUES:
Taxes $ 18,853,699 $ 18,853,699 $ 18,919,318 $ 65,619
Licenses and Permits 250,000 250,000 381,436 131,436
Intergovernmental 4,568,,250 4,568,250 6,572,492 2,004,242
Charges for Services 2,923,500 2,923,500 5,717,379 2,793,879
Fines and Forfeitures 11,000 11,000 14,779 3,779
Investment Income 414,998 414,998 264,043 (150,955)
Miscellaneous 212,000 264,438 519,114 254,676
Total Revenues 27,233,447 27,285,885 32,388,561 5,102,676
EXPENDITURES:
Current:
General Government:
Board of County Commissoners 1,443,499 1,443,624 1,435,722 7,902
County Administrator 478,126 464,97-1 457,167 7,804
Public Works Management 150,023 152,627 152,627 -
Public Safety Management 92,517 98,094 98,094 -
Community Services Management 195,470 194,611 192,855 1,756
County Attorney 813,175 987,728 987,728
Office of Management & Budget 493,751 493,751 479,098 14,653
Technical Services 1,539,779 2,206,514 2,206,514
Personnel 358,742 358,742 349,592 9,150
Public Works Facilities Maintenance 5,048,906 5,064,870 5,038,686 26,184
ADA Compliance 5,000 2,794 2,794 -
Value Adjustment Board 15,000 20,000 17,464 2,536
Record Storage - 37,500 - 37,500
Community Services-Marine Projects 116,926 119,192 118,859 333
Promotional Advertising 5,000 5,000 4,031 969
Tax Increment Payment 150,000 150,000 139,098 10,902
Quasi External Services 22,000 31,435 31,435 -
Clerk to BOCC-Financial Package 20,000 20,000 19,428 572
Clerk to Board of County Comm, 976,430 991,430 990,290 1,140
Internal Audit 167,929 167,929 164,205 3,724
TDC Audit Function 141,748 141,748 124,931 16,817
lns.-Clerk BOCC, Internal & TDC Audits 211,574 234,493 234,493 -
Tax Collector 3,940,961 3,878,830 3,873,335 5,495
Property Appraiser 3,040,046 3,443,037 3,202,646 240,391
The notes tothe financial statements are an integral part of these statements,, (Continued)
C®5
MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS
GENERALFUND
STATEMENT OF REVENUES, EXPENDITURES, AND CHANGES IN
FUND BALANCES ® BUDGET AND ACTUAL ® CONTINUED
FOR THE YEAR ENDED SEPTEMBER 30, 2004
Variance with
Final Budget
Original Final Positive
Budget Budget Actual (Negative)
Supervisor of Elections 1,007,556 1,007,556 1,007,556 -
Insurances-Supervisor of Elections 127,260 127,260 125,868 1,392
GASB 34 Implementation 30,000 30,000 - 30,000
Gov't Enterprise Management System 15,000 15,000 15,000 -
Vehicle Replacement 218,108 - - -
Asbestos Abatement - 323,529 323,441 88
Total General Government 20,824,526 22,212,265 21,792,957 419,308
Public Safety:
Hurricane -7,099 7,099 4,034 3,065
Communications 400,721 404,644 404,644 -
Emergency Medical Services Admin. 142,112 154,442 151,542 2,900
Emergency Management 243,233 276,325 276,042 283
Marathon Emer,, Operations Center 54,441 55,992 55,992 -
Medical Examiner 552,463 545,824 519,043 26,781
American Red Cross Lower Keys 24,724 24,724 24,724 -
Fire Academy 145,395 193,192 189,450 3,742
Total Public Safety 1,570,188 1,662,242 1,625,471 36,771
Physical Environment:
Extension Service 219,090 219,090 214,306 4,784
Land Steward 79,097 84,297 77,053 7,244
Hazardous Waste 225,555 228,045 226,138 1,907
Total Physical Environment 523,742 531,432 517,497 13,935
Transportation:
County Engineer 84,983 51,890 49,240 2,650
Economic Environment:
Literacy Volunteers of America 6,132 6,132 6,132 -
Veteran's Affairs 390,928 395,301 392,794 2,507
Total Economic Environment 397,060 401,433 398,926 2,507
Human Services:
Health Care Respite Act 90,000 63,680 54,676 9,004
Hospice of the Florida Keys 39,559 39,559 39,559 -
The notes to the financial statements are an integral part of these statements. (Continued)
C-6
MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS
GENERAL. FUND
STATEMENT OF REVENUES, EXPENDITURES, AND CHANGES IN
FUND BALANCES - BUDGET AND ACTUAL -CONTINUED
FOR THE YEAR ENDED SEPTEMBER 30, 2004
Variance with
Final Budget
Original Final Positive
Budget Budget Actual (Negative)
Public Works Animal Shelter 801,812 807,682 803,704 3,978
Bayshore Manor 569,614 557,284 554,564 2,720
Middle Keys Guidance Clinic 206,752 206,752 206,752 -
Middle Keys Guidance Clinic 321,267 321,267 321,267
Upper Keys Guidance Clinic 91,935 45,968 45,968
Care Center for Mental Health 193,035 239,923 239,923
Monroe Cnty Assoc. for Retarded Citizens 47,836 47,836 47,836
Heron/ Peacock 39,559 39,559 39,559 -
Older Americans Volunteer Program 4,000 4,000 311 3,689
Legal Aid 17,500 17,500 9,950 7,550
Welfare Administration 686,143 712,,464 712,464 -
Welfare Services 761,267 562,887 562,887 -
Caring Friends for Seniors 10,000 10,000 10,000 -
Big Brothers\ Big Sisters 21,164 21,164 21,164 -
Florida Keys Children's Shelter 98,897 98,897 98,897 -
Wesley House 91,657 91,657 91,657 -
ace 22,746 22,621 22,143 478
Helpline 14,835 14,835 14,835 -
Domestic Abuse Shelter 28,702 28,702 28,702 -
Florida Keys Outreach Coalition 19,708 19,708 19,708 -
Healthy Kids Program 38,493 41,403 41,403 -
Samuel's House 37,581 37,581 37,581 -
Womankind 24,724 24,724 14,839 9,885
Rural Health Network 150,000 150,000 150,000 -
Rural Health Network STD - 15,000 15,000 -
Catholic Charities 19,135 19,135 19,135 -
Healthy Kids Outreach 34,614 34,614 34,614 -
Just for Kids 4,945 4,945 - 4,945
Total Human Services 4,467,480 4,301,347 4,259,098 42,249
Culture and Recreation:
Heart of the Keys Recreation 29,669 29,669 29,669 -
Big Pine Athletic Association 40,000 40,000 40,000
Boys and Girls Club 29,669 29,669 29,669 -
Upper Keys YMCA 12,857 12,857 12,796 61
Higgs Beach Maintenance 32,215 31,930 31,587 343
The notes to the financial statements are an integral part of these statements. (Continued)
C-7
MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS
GENERALFUND
STATEMENT OF REVENUES, EXPENDITURES, AND CHANGES IN
FUND BALANCES - BUDGET AND ACTUAL - CONTINUED
FOR THE YEAR ENDED SEPTEMBER 30, 2004
Variance with
Final Budget
Origiinal Final Positive
Budget Budget Actual (Negative)
Lower Keys AARP 2,500 2,500 1,640 860
Middle Keys AARP 2,500 2,527 2,527 -
Big Pine Key AARP 2,500 2,473 2,391 82
Fine Arts Council 45,000 45,000 45,000 -
Historic Keys Foundation 30,000 30,000 30,000
Library Admin Support 451,061 451,060 432,337 18,723
Library Key West 617,441 609,441 549,749 59,692
Library Key West Donations 15,000 97,838 29,398 68,440
Library Marathon 1 247,240 247,240 233,334 13,906
Library Marathon Donations 5,000 13,105 1,905 11,200
Library Islamorada 231,559 239,559 219,853 19,706
Library Islamorada Donations 2,000 1,187 - 1,187
Library Key Largo 306,268 306,268 287,028 19,240
Library Key Largo Donations 8,000 10,453 142 10,311
Library Big Pine Key 206,896 206,895 205,128 1,767
Library Big Pine Key Donations 6,500 19,146 4,955 14,191
Total Culture and Recreation 2,323,875 2,428,817 2,189,108 239,709
Court Related:
Clerk of the Court-Records Mgmt,, 254,441 253,627 191,930 61,697
Clerk of the Court-Recording 356,512 361,104 347,841 13,263
Clerk of the Court-Administrative 250,133 250,133 181,888 68,245
Clerk of the Court-Jury Management 85,741 84,036 53,692 30,,344
Clerk of the Circuit Court-Criminal 582,495 485,533 444,640 40,893
Clerk of the Circuit Court-Civil 328,382 328,661 246,529 82,132
Clerk of the Circuit Court-Family 115,530 93,544 80,396 13,148
Clerk oft e Circuit Court-Juvenile 82,821 81,447 61,690 19,757
Clerk of the Circuit Court-Probate 48,707 47,002 34,908 12,094
Clerk of the Court-info. Systems 569,415 554,415 502,196 52,219
Clerk of the Court-Criminal 439,877 295,003 285,199 9,804
Clerk of the Court-Civil 181,183 180,732 128,909 51,823
Clerk of the Court-Traffic 589,461 585,741 433,495 152,246
Insurances-Jury Management 11,258 11,865 11,865 -
Insurances-Administration -7-7,332 78,731 78,556 1"75
Insurances-Circuit Criminal 147,280 146,771 143,087 3,684
Insurances-information Systems 49,255 45,628 45,284 344
The notes tote financial statements are an integral part of these statements. (Continued)
C-8
MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS
GENERAL FUND
STATEMENT OF REVENUES, EXPENDITURES, AND CHANGES IN
FUND BALANCES - BUDGET AND ACTUAL - CONTINUED
FOR THE YEAR ENDED SEPTEMBER 30, 2004
Variance with
Final Budget
Original Final Positive
Budget Budget Actual (Negative)
Insurances-Circuit Civil 70,259 72,512 72,512 -
Insurances-Circuit Family 22,428 22,142 20,302 1,840
Insurances-Circuit Juvenile 19,615 20,061 20,061 -
Insurances-Circuit Probate 9,838 10,152 10,152 -
Insurances- ecords Mgmt/ Recording 133,741 133,156 132,926 230
Insurances-County Criminal 117,841 110,035 102,338 7,697
Insurances-County Civil 49,297 49,602 49,602 -
Insurances-County Traffic 148,400 153,695 153,695
Special Grand Jury Ex p 45,000 45,000
Law Library 26,139 21,265 4,874
Guardian Ad Li ern - 104,855 88,551 16,304
Court Admin-Masters 4,500 4,500 3,094 1,406
State Attorney 187,237 187,237 175,527 11,710
Public Defender 272,597 276,983 276,736 247
Court Administration 15,871 15,522 13,411 2,111
Court Admin-Judicial Support 300,478 284,632 267,959 16,673
Court Admin-Attorneys Fees 6,000 6,000 5,353 647
Court Admin-Masters 16,000 6,565 4,660 1,905
Court Admin-Circuit Ct. Reporter Svcs 404,935 390,636 362,340 28,296
Court Admin-Witness Coordination 31,800 31,800 29,608 2,192
Court Admin-Circuit Drug Court 353,355 343,572 333,821 9,751
Court Admin-Pretrial Release 503,176 503,177 468,930 34,247
Ct. Admin-Other Circuit Ct. Criminal Costs 9,195 9,195 8,140 1,055
Court Admin-Pro Se Services 138,607 567 274 293
Court Admin-Custody/Visit Evaluation 4,400 4,400 300 4,100
Court Admin-Family Ct Case Mgmt 138,040 130,582 7,458
Court Admin-Guardian Ad Litern 133,814 28,959 27,992 967
Ct. Admin-Other Circuit Court Juvenile 142,445 142,445 94,825 47,620
Court Admin-Clinical Evaluations 6,000 6,000 2,300 3,700
Court Admin-Masters Hearing Officers 3,600 3,600 1,661 1,939
Court Admin-Other Circuit Ct. Probate Costs 23,573 23,573 17,821 5,752
Court Admin-Information Systems 155,246 155,246 143,893 11,353
Court Admin-County Court Interpreter 46,451 42,065 40,221 1,844
Ct.Admin-Other Crfty Ct. Criminal Costs 4,500 4,500 4,452 48
Total Court Related 7,505,022 7,240,536 6,402,409 838,127
The notes to the financial statements are an integral part of these statements. (Continued)
C-9
MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS
GENERAL FUND
STATEMENT OF REVENUES, EXPENDITURES, AND CHANGES IN
FUND BALANCES ® BUDGET AND ACTUAL -CONTINUED
FOR THE YEAR ENDED SEPTEMBER 30, 2004
Variance with
Final Budget
Original Final Positive
Budget Budget Actual (Negative)
Debt Service
Principal 45,243 45,243
linterest 8,708 88708
Total Debt Service - 53,951 53,951
Total Expenditures 37,716,876 38,883,913 37,288,657 1,595,256 .
Excess/Deficiency of Revenues
Oved(Under) Expenditures ('10,483,429) (1 1,5918,028) 6,697,932
Other Financing Sources/(Uses):
Reserve for Contingencies (2,470,169) (1,694,783) 1,694,783
Transfers from Other Funds 4,116,670 4,482,812 4,711,173 228,361
Transfers to Other Funds (30,000) (168,625) (113,569) 55,056
Capftal Lease Acquisition '1111,696 788,990 677,294
Total Other Financing Sources/(Uses)— 1,616,501 2,731,100 5,386,594 2,655,494
Net Change in Fund Balances (8,866,928) (8,866,928) 486,498 9,353,426
Fund Balances, October 1 '19,541,511 19,541,511 19,541,511 -
Fund Balances, September 30 $ 10,674,583 $ 10,674,583 $20,028,009 9,353,426
The notes to the financial statements are an integral part of these statements.
C-1 0
MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS
FINE AND FORFEITURE SPECIAL REVENUE FUND
STATEMENT OF REVENUES, EXPENDITURES, AND CHANGES IN
FUND BALANCES ® BUDGET AND ACTUAL
FOR THE YEAR ENDED SEPTEMBER 30, 2004
Variance with
Final Budget
Original Final Positive
Budget Budget Actual (Negative)
REVENUES:
Taxes $ 34,482,065 $ 34,482,065 $ 33,059,094 $ (1,422,971)
Intergovernmental 30,000 30,000 20,822 (9,178)
Charges for Services 1,870,000 1,870,000 2,842,577 972,577
Fines and Forfeitures 1,200,000 1,200,000 992,670 (207,330)
Investment Income 200,000 200,000 211,842 11,842
Miscellaneous 1,000 1,,000 25,577 24,577
Total Revenues 37,783,065 37,783,065 3-7,152,582 (630,483)
EXPENDITURES:
Current:
General Government
Tax Increment Payment 300,000 300,000 271,552 28,448
Vehicle Replacement 28,735 28,735 - -28,735
Total General Government 328,735 328,735 271,552 5-7,183
Public Safety
Sheriffs Budget 31,062,992 31,062,992 31,062,992 -
Sheriffs Group Insurance 5,132,155 5,132,155 4,852,373 2-79,782
on Refunds 50,000 50,000 38,766 11,234
LE EA Funds 75,000 75,000 75,000 -
Jail Operations 99,324 99,324 99,324
Public Works Correction FaciRies 1,597,917 1,597,917 1,497,956 99,961
Keys to Recovery Program 86,287 86,287 86,287 -
Total Public Safety 3,8,103,675 38,103,675 37,712,698 390,977
Court Related
Sheriff Extradition 76,000 76,000 54,356 21,644
Court Reporting Services 77,300 77,300 72,107 5,193
Clinical Evaluations 39,000 54,000 53,435 565
Court Interpreters 30,000 30,000 29,988 12
Witness Coordination 40,000 60,708 60,708
Expert Witness Coordination 45,000 55,000 47,123 7,877
Public Defender Conflicts 198,000 153,000 152,981 19
Other Circuit Court Criminal Costs 19,,000 18,292 17,891 401
Total Court Related 524,300 524,300 488,589 35,711
Total Expenditures 38,956,710 38,956,710 38,472,839 483,871
The notes to the financial statements are an integral part of these statements. (Continued)
C-1 1
MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS
FINE AND FORFEITURE SPECIAL REVENUE FUND
STATEMENT OF REVENUES, EXPENDITURES, AND CHANGES IN
FUND BALANCES - BUDGET AND ACTUAL - CONTINUED
FOR THE YEAR ENDED SEPTEMBER 30, 2004
Variance with
Final Budget
Original Final Positive
Budget Budget Actual (Negative)
Excess/deficiency of Revenues
Over/(Under) Expenditures __JL,173,64 5 173,645 320,2 T 46,612-
Other Financing Sources/(Uses):
Reserve for Contingencies (785,772) (703,336) A '703,336
Transfers to Other Funds - (82,436 4,3,098 39,338
Total Other Financing Sources/(Uses) (765,772 785,772) (43,098) '742,674
Net Change in Fund Balances (1,959,417) (1,959,417) (1,363,355) 596,062
Fund Balances, October 1 10,605,225 10,605,225 10,605,225 -
Fund Balances, September 30 $ 8,645,808 $ 8,645,808 $ 9,241,870 $ 596,062
The notes to the financial statements are an integral part of these staternents.
C-1 2
MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS
ROAD AND BRIDGE SPECIAL REVENUE FUND
STATEMENT OF REVENUES, EXPENDITURES, AND CHANGES IN
FUND BALANCES - BUDGET AND ACTUAL
FOR THE YEAR ENDED SEPTEMBER 30, 2004
Variance with
Final Budget
Original Final Positive
Budget Budget Actual (Negative)
Revenues:
Taxes 1,275,000 1,275,000 1,637,032 362,032
Intergovernmental 3,350,000 3,350,000 3,941,945 591,945
Charges for Services 17,000 17,000 99„506 62,506
Investment Income 225,000 225,000 112,658 (112,342)
Miscellaneous 32„000 32„000 74,246 42,246
Total Revenues 4,899,000 4,899,000 5,865,387 966„367
Expenditures:
Current:
General Government:
Vehicle Replacement 66,473 66„473 - 66,473
Transportation:
Road Department 2,692,228 2,625,310 2,442,486 182,824
County Engineer Road andBridge 700,277 767,196 61, 05„51
Street Lighting 202,862 202,862 197,919 4,943
Local Option Gas Tax Projects 365,705 365,705 311,463 54,242
% Gas Tax 2,651,402 2,551,402 811,080 1,740,322
In-House Projects - 76,977 72,715 4,262
Marathon Roads 1,000,000 1,000„000 - 1,000,000
Islamorada Roads 914„000 914,000 459,745 454„255
Total Transportation 8,526,474 8,503,452 4,657,094 3,646,358
Economic Environment:
Veterans Affairs Transportation 127„256 129,756 128,773 933
Human Services:
Middle Keys Guidance Clinic 94„307 115,844 113,228 2,61
Guidance Clinic Transportation 42,351 42,351 42,351 -
Social Services Transportation 1,037,554 1,037,553 899,601 137,952
Total Duman Services 1,174,212 1,195,748 1„055,180 140,568
Total Expenditures 9,894,415 9,895,429 6,041,047 3,854,382
Excess/deficiency of Revenues
Over/(Under) Expenditures 4,995,415 ,996,429) (175,660L 4,820,769
e notes tot e financial statements are an integral part of these statements. (Continued)
C-1
MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS
ROAD AND BRIDGE SPECIAL REVENUE FUND
STATEMENT OF REVENUES, EXPENDITURES, AND CHANGES IN
FUND BALANCES - BUDGET AND ACTUAL -CONTINUED
FOR THE YEAR ENDED SEPTEMBER 30, 2004
Variance with
Final Budget
Original Final Positive
Budget Budget Actual (Negative)
Other Financing Sources/(Uses): 30,098
Reserve for Contingencies (321,635) (30,098) (2,500)
Transfers from Other Funds - 2,500
Fran sfers to Other Funds (Ll 3,0 0 0 06,023,L--------�642,779) 63,244
Total Other Financing Sources/(Uses) (734,6351_ (Z2L,621j a 42,779L 90,842
___ ..
Net Change in Fund Balances (5,730,050) (5,730,050) (818,439) 4,911,611
Fund Balances, October 1 8,939,489 8,939,489 8,939,489 -
Fund Balances, September 30 $ 3,209,439 $ 3,209,439 $ 8,121,050 $ 4,911,611
The notes to the financW statements are an integral part of these statements,
CA 4
MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS
GOVERNMENTAL GRANTS SPECIAL REVENUE FUND
STATEMENT OF REVENUES, EXPENDITURES, AND CHANGES IN
FUND BALANCES ® BUDGET AND ACTUAL
FOR THE YEAR ENDED SEPTEMBER 30, 2004
Variance with
Final Budget
Original Final Positive
Budget Budget Actual (Negative)
Revenues:
Intergovernmental $ - 8,6711,363 2,727,790 $ (5,943,573)
Charges for Services - 199,813 191,034 (8,779)
Investment Income - 9,590 40,997 31,407
Miscellaneous - 49,230, 70,079 20,849
Total Revenues - 8,929,996 3,029,900
Expenditures:
Current:
General Government:
Grant Match 400,0100 97",6611 - 97,661
Public Safety:
FEMA-Tropical Storm Mitch - 31,580 12,844 18,736
Emergency Management Base Grant - 162,616 161,341 1,275
Radiological Emerg. Preparedness - 132,323 120,346 11,977
EMS Award Grant - 132,095 29,897 102,198
Continuity of Operations - 25,000 25,000 -
Community Emerq. Response Team - 6,271 6,271 -
Rural EMS Matching Grant - 136,550 41,913 94,637
Local Mitigation Strategy Plan - 26,667 - 26,667
Sheriffs Intoxilyzer Grant - 25,400 25,400 -
Homeland Security Grant - 88,142 - 88,142
FEMA-Hurricane Charley - 55,140 55,140
FEMA-Hurricane Frances - 25,500 - 25,500
FEMA-Hurricae Ivan 140,150 58,675 81,475
Total Public Safety - 987,434 481,687 505,747
Physical Environment:
Stormwater Improvement - 40,000 - 40,000
Sanitary Wastewater Master Plan - 50,000 25,,200 24,800
Derelict Vessel Removal Fish and Wildlife - 5,942 - 5,942
Homeowners Wastewater Assistance - 1,2524000 23,476 1,,228,524
DCA Canals, & Post Disaster - 122,912 122,912 -
Coastal Impact Assistance - 238,019 98,232 139,787
Community Development Block Grnt - 946,618 34,689 911,929
No Discharge Zone Education - 137,070 80,058 57,012
FK Vessel Purnp-Out - 130,000 119,874 10,126
Clean Vessel Act LE 507 - 333,333 - 333,333
The notes tothe financial statements are an integral part of these statements. (Continued)
C-1 5
MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS
GOVERNMENTAL GRANTS SPECIAL REVENUE FUND
STATEMENT OF REVENUES, EXPENDITURES, AND CHANGES IN
FUND BALANCES - BUDGET AND ACTUAL - CONTINUED
FOR THE YEAR ENDED SEPTEMBER 30, 2004 Variance with
Final Budget
Original Final Positive
Budget Budget Actual (Negative)
Boat Ramp Repairs 101,660 55,000 46,660
Total Physical Environment - 3,357,554 559,441 2,798,113
Transportation:
S FI Water Mgmt Dist Grant Storm water - 100,000 36,756 63,244
Transportation Study Plan Update - 525,227 69,818 455,409
Safety Improvement Heritage Trail - 970,963 42,792 928,171
Florida Keys Scenic Hwy Planning - 63,865 35,000 28,865
Bicycle Pedestrian Coordination 2001 - 174,931 73,355 101,576
Overseas Heritage Trail - 1,760,145 526,344 1,233,801
Scenic Highway Interpretive - 200,000 - 200,000
Total Transportation - 3,795,131 784,065 3,011,066
Economic Environment:
JTPA Liaison - 859 - 859
Affordable Housing Coordinator - 65,131 20,050 45,081
Total Economic Environment - 65,990 2'10,050 45,940
Human Services:
Residential Substance Abuse Treatment - 292,111 172,391 119,720
Title III-B Homemaker 04/05 - 123,768 96,492 27,276
Title 111-13 Homemaker 03/04 - 25,610 25,524 86
Title III-Cl 04/05 - 2113,363 128,367 84,996
Title III-Cl 03/04 - 54,437 54,050 387
Title III-C2 04/05 - 267,264 180,590 86,674
Title III-C2 03/04 - 67,997 67,724 273
Title III-E 04/05 - 55,247 35,850 19,397
Title Ill-E 03/04 - 17,580 17,496 84
Alzheimer's Disease Initiative 04/05 - 68,410 22,785 45,,625
Alzheimer's Disease Initiative 03/04 - 61,565 55,570 5,995
Cornmunfty Care for Disabled Adults 04/05 - 91,288 20,338 70,950
Community Care for Disabled Adults 03/04 - 77,980 77,875 105
II Community Care for the Elderly 02/03 - 508,552 113,515 395,037
Community Care for the Elderly 03/04 - 394,391 381,402 12,989
Home Care forte Elderly 02/03 - 3,854 162 3,692
Home Care forte Elderly 03/04 - 2,116 2,116 -
FKOC Sunrise House - 68,741 67,565 1,156
Safeport - 21,895 21,895 -
The notes to the financial statements are an integral part of these statements. (Continued)
C-1 6
MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS
GOVERNMENTAL GRANTS SPECIAL REVENUE FUND
STATEMENT OF REVENUES, EXPENDITURES, AND CHANGES IN
FUND BALANCES - BUDGET AND ACTUAL - CONTINUED
FOR THE YEAR ENDED SEPTEMBER 30, 2004
Variance with
Final Budget
Original Final Positive
Budget Budget Actual (Negative)
Sheriff Youth Challenge - 75„967 74,769 1,198
Boys and GirlsClub - 45,376 45,376 -
US Fellowship of Florida - 42,150 3 ,717 2:,433
Low Income Home Energy Program 4/ - 107,393 41,89565,496
Low Income Home Energy Program /04 - 20,319 20,319
Total Human Services - 2,707„374 1,763,803 943,571
Culture and Recreation:
Statei to Libraries - 143,023 14 „ -
NEH reservation Assist 5,000 3,236 1,764
Historic Buildings Survey - 26„250 26„000 250
Total Culture and Recreation - 17'4,276 172,264 2,014
Court Related:
Dependency Council 40,026 40,026 -
ocal Law Enforcement Block Grant-2003 - 46,620 46,130 0
Local Law Enforcement Block Grant-2004 - 100,270 99,236 1,032
Local Law Enforcement Block Grant - 70,694 - 70,694
Civil Traffic Enforcement Officer 25,692 25,892 Total Court Related - 233,504 211,288 72,216
Total Expenditures 400„000 11,466„926 3„992,598 7,476,323
Excess/Deficiency of Revenues
Over/(Under) Expenditures (400,000) (2,536,930) (962„696� 1,576,232
Other Financing Sources/(Uses):
Reserve for Contingencies ( , ) ( 7,060) - 47,060
Transfers from Other Funds 2,196„930 53 ,72 (1,665,210)
Transfers to Other Funds - 67,94001 (67,940) -
Total Other Financing Sources/(Uses) 55„0�00) 2,083,930 465,780 (1,616„150)
Net Change in Fund Balances (455,000) (455,000) (496,918) (41,918)
Fund Balances, October 1 3,099,304 3„099,304 3„099„304
Fund Balances, September 30 2,644,304 2,644„304 2,602,386 (41„916)
The notes to the financial statements are an integral part of these statements.
C-17
ON ®E COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS
UNINCORPORATED AREA SERVICE DISTRICT® PLANNING,
BUILDING AND ZONING SPECIAL REVENUE FUND
STATEMENT OF REVENUES, EXPENDITURES, AND CHANGES IN
FUND BALANCES ® BUDGET AND ACTUAL
FOR THE YEAR ENDED SEPTEMBER 30, 2004
Variance with
Final Budget
Original Final Positive
Budget Budget Actual (Nle ative)
REVENUES:
Taxes 612,186 612,186 $ 737,106 $ 124,920
Licenses and Permits 1,315,000 1,315,000 2,239,097 924,097
Intergovernmental 2,504,000 2,504„000 3„905,279 1,401,279
Charges for Services 193,600 193,600 444,285 250,665
Fines and Forfeitures 82,500 82,500 55,011 ( 7„469)
Investment Income 200„000 200,000 138,869 (61„131)
Miscellaneous 5,000 5„000 13,925 6,925
Total Revenues 4,912,286 4,912,286 7„533,572 2,621„266
Expenditures:
Current:
General Government:
Tax Collector Fees 100,000 100,000 32,394 67W106
Property Appraiser Fees 31,311 28,450 26„439 11
Growth Mgmt County Attorney 94,377 94,377 69,247 5,130
Planning Department 1,437„642 1,435,291 1,363,654 51,637
2010 Comprehensive Plan 670„000 334,578 263,017 71„56-1
Planning Commission 43,794 43,794 43,096 693
Growth Mgmt Administration 347,405 326,609 301,700 24,909
Planning and Building Refunds 4,000 6,350 6„275 75
Settlement Agreement 2,000,000 2,000„000 2,000„ -
V"ehicle Replacement 247,034 247„034 247„034
Total General Government 4,975,563 4„616„463 4„141 „322 466„161
Public Safety:
Building Department 1„595,362 1,596„223 1,589,574 3,649
Code Enforcement 1,001,328 1,001, E 901,828 99,500
Fire & 'Rescue Coordinator 262„366 269„762 278,897 10,665
Fire Marshall 206,992 166„354 170,237 16,117
Total Public Safety 3,086,050 3,075,667 2,940,536 135,131
Physical Environment:
Environmental Resources 293„363 306„627 306,627 -
arine Resources 205,676 226,473 222,391 4„032
Total Physical Environment 499,059 533,100 529,01E 4,062
Total Expenditures 6„560,672 8,225,250 7,617„676 607„374
The notes tot e financial statements are an integral part of these statements. (Continued)
C16
MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS
UNINCORPORATED AREA SERVICE DISTRICT ® PLANNING,
BUILDING AND ZONING SPECIAL REVENUE FUND
STATEMENT OF REVENUES, EXPENDITURES, AND CHANGES IN
FUND BALANCES ® BUDGET AND ACTUAL ® CONTINUED
FOR THE YEAR ENDED SEPTEMBER 30, 2004
Variance with
Final Budget
Original Final Positive
Budget Budget Actual (Negative)
Excess/deficiency of Revenues
Over (Under) Expenditures 11,646g366 (3,312„964) 64„304 3,223,660
Other Financing Sources/(Uses):
Reserve for Contingencies (700,000) (600,000) 600,000
Transfers from Other Funds 1,200,000 1,200,000 - (1,200,000)
Transfers to Other Funds (88 „ �0 ) 1,320„42 ) (1,097,373) 223„049
Total Other Financing Sources/(Uses) (365,000) (720„422 0�97„373 3� 7�6 51
Net Change in Fund Balances (4,033„366) (4,033,386) (1,181,677) 2,651,709
Fund Balances, October 1 10,,142„560 10,142,580 10,142,580
Fund Balances, September 30 $ 6„109,194 $ 6,109,194 8,9 0,903 $ 2,351„709
The notes to the financial statements are an integral part ofthese statements.
C-1
MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS
COMPREHENSIVE PLAN LAND AUTHORITY SPECIAL REVENUE FUN
STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN
FUND BALANCES ® BUDGET AND ACTUAL (BUDGETARY BASIS)
FOR THE YEAR ENDED SEPTEMBER 30, 2004
Variance with
Final Budget
Original Final Positive
Budget Budget Actual (Negative)
VENUES:
Intergovernmental „050,000 2,050,000 $ 2,771,054 $ 721,054
Investment Income 100,000 100,000 139„622 39,622
Total Revenues 2,150,000 2,,150„000 2,910,676 760,676
EXPENDITURES:
Current:
General Government:
Administrative 297,100 297,100 253„277 43,823
Grants and Aid2,454,000 2„454,0010 2,182,031 271,969
Total General Government 2,751„100 2„7511„100 2,435,308 315,792
Capital Outlay:
Land and Land Rights Acquisition 8,475,778 8,475,778 1,854,287 6„621,491
Total Expenditures 11,226,676 11,226,078 4,269„595 6,937,263
Excess/deficiency of evenues
Oved(Under), Expenditures ( ,076,378) (9,076„676) (1,378,919) 7,697,959
Fund Balances, October 1 12,203„664 12,203, 64 12,203,864
Fund Balances, September 30 $ 3,126,986 $ 3,126,986 $ 10,624„945 7,697„95
The notes to the financial statements are n integral part of these statements.
C-20
MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS
STATEMENT OF NET ASSETS
PROPRIETARY FUNDS
SEPTEMBER 30, 2004
Business-type Activities Enterprise Funds
Major Funds
Municipal Card Key
Svc District Sound West Marathon
Waste Bridge Airport Airport
ASSETS
Current Assets,
Cash and Cash Equivalents $ 8,822,717 $ 8,329,025 $ 4,477,904 620,448
Accounts Receivable, Net 405,337 6,748 405,995 61,384
Due from Other Funds 19,208 - - 5,650
Due from Other Governmental Units 559,171 1,434,082 2,890,394 107,625
Due from Constitutional Officers 4,370 - 2,204 -
Restricted Cash and Cash Equivalents 1,288,178 142,772 -
Total current assets 11,098,981 9_,769,855 7,919,269 795,107
Noncurrent Assets
Restricted Cash and Cash Equivalents 373,918 - -
Deferred Charges, Net 24,451 - -
Land and Other Nondepreciable Assets 3,629,620 1,993,516 2,238,498 877,711
Capital Assets, Net of ccum. Depreciafion 155,403 3,712,102 16,792,139 12,020,594
Total Noncurrent Assets 4,183,392 5,705,618 19,030,637 12,898,305
Total Assets 15,282,373 15,475,473 26,949,906 13,693,412
LIABILITIES
Current Liabilities'.
Accounts Payable 943,827' 751,258 1,015,064 43,063
Retainage Payable - 65,126 196,795 -
Accrued Wages and Benefits Payable 40,923 33,411 74,295 11,232
Claims and Judgements Payable 129,632 - - -
Due to Other Funds - 251 5,650 400
Due to Other Governmental Units 87,091 781 14,768 8,837
Due to Constitutional Officers - 3,203 363,636 -
Accrued Interest Payable 65,146 - -
Accrued Comp, Absences Payable 14,086 7,081
Capital Leases Payable 50,000 -
Other Current Liabilities 5,260 - - -
Deposits in Escrow 197,196 300 1,299,630 6,921
Deferred Revenue - - - 293
Notes Payable 402,494 - - -
To I Current Liabilities 1,935,655 661,41 1, 2,969,838 -70,746
The notes to the financial statements are an integral part of these staternents.
C-21
Governmental
Activities
Internal
Service
Total Funds
$ 22,250,094 $ 17,396,595
879,464 58,294
24,858 -
4,991,272 84,990
6,574 256,005
1,430,950 -
29,583,212 17,795,884
373,918 -
24,451 -
8,739,345 54,000
32,680,238 1,388,965
41,817,952 1,442,965
71,401,164 19,238,849
2,753,212 230,276
261,921 -
159,861 75,379
129,632 5,809,504
6,301 420
111,477 39
366,839 13,754
65,146 -
21,167 16,773
50,000 -
5,260 6,641
1,504,047 -
293 -
402,494 -
5,837,650 6,152,786
(Continued)
C-22
MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS
STATEMENT OF NET ASSETS -CONTINUED
PROPRIETARY FUNDS
SEPTEMBER 30, 2004
Business-type Activities Enterprise Funds
Major Funds
Municipal Card Key
Svc District Sound West Marathon
Waste Bridge Airport Airport
Noncurrent Liabilities,
Payable from restricted assets- Landfill
closure/post closure costs 373,918 - -
Accrued Comp. Absences Payable 121,274 48,836 126,855 40,470
Capital Leases, Payable 917,270 - - -
Notes Payable 3,271,546
Total Noncurrent Liabilities 4,684,008 48,836 126,855 40,470
Total Liabilities 6,619,663 910,247 3,096,693 111,216
NET ASSETS
Invested in Capital Assets, Net of
Related Debt (856,287) 5,705,618 19,030,637 12,898,305
Restricted 1,662,096 - 142,772 -
Unrestricted 7,856,901 8,859,608 4,679,804 683,891
Total Net Assets $ 8,662,710 $ 14,565,226 $ 23,853,213 $ 13,582,196
The notes to the financial statements are an integral part of these statements.
C-23
Governmental
Activities
Internal
Service
Total. Funds
373,918 -
337,435 124,826
917,270 -
3,271,546 -
4,900,169 124,826
10,737,819 6,277,612
36,778,273 1,442,965
1,804,868 -
22,080,204 11,518,272
It 60,663,345 $ 12,961,237
C-24
MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS
STATEMENT OF REVENUES, EXPENSES AND
CHANGES IN FUND NET ASSETS
PROPRIETARY FUNDS
FOR THE YEAR ENDED SEPTEMBER 30, 2004
Business-type Activities Enterprise Funds
Major Funds
Municipal Card Key
Svc District Souind West Marathon
Waste Bridge Airport Airport
Operating Revenues:
Franchise Fees $ 261,416 $ - $
Charges for Services 13,349,943 1,213,606 4,174,905 672,298
Fines and Forfeitures - - 11,953 -
Miscellaneous 10,1125 330 2,723 3,647
Total Operating Revenues 13,621,484 1,213,936 4,189,58-1 675,945
Operating Expenses:
Personnel Services 774,096 550,682 1,105,622 272,398
Operations 12,685,452 261,364 4,928,454 430,317
Depreciation and Amortization 95,724 148,039 698,645 439,850
Asserted and Paid Claims - - - -
Total Operating Expenses 13,555,272 960,085 6,732,721 1,142,565
Operating Income/(Loss) 66,2112 253,851 543,140), (466,620�
Nonoperating Revenue/(Expenses):
Operating Grants 117,647 - 3,226,199 118,711
Grant and Donations - Other Sources 50,000 - - -
Investment Income 174,852 124,985 50,178 8,957
Gain (Loss) on Disposition of Assets 13,620 2,943 500 (17,219)
Interest Expenses and Fiscal Charges 155,009) - - -
Tot l Non-Operating
Revenues/(Expenses) 201,110 '127,928 3,276,877 '110,449
Income/(Loss) Before
Contributions and Transfers 267,322 381,779 733,737 (356,1711
Transfers from Other Funds - - - 7,793
Transfers to Other Funds (466,721) (244,549) (169,630) (100,826)
Capital Grants and Contributions 1,434,082 1,645,898 139,581
Change in Net Assets (199,399) 1,571,312 2,210,005 (309,623)
Total Net Assets-October 1 8,862,109 12,993,914 21,643,208 13,89,1,819
Total Net Assets-September 30 $ 8,662,710 $ 14,565,226 $ 23,853,213 13,582,196
The notes to the financial statements are an integral part of these statements.
C-25
Governmental
Activities
Internal
Service
Total Funds
261,416 $
19,410,752 21,188,730
11,953 -
1j,825 55L,843
19,7001.9 46 21,746,573
2,702,798 1,385,699
`18,305,587 3,503,670
1,382,258 85,773
12,154,917
22,390,643 17,130,059
(2,689,697L 4,618,514
3,462,557 -
50,000 -
358,972 197,917
(156) (12,613)
155,00 -
3,712,364 185,304
1,026,667 4,823,818
7,793 -
(981,726) ( 5,500)
3,219,561
3,272,295 4,358,318
57,391,050 8,602,919
60�,663,345 12,961,237
C-26
MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS
STATEMENT OF CASH FLOWS
PROPRIETARY FUNDS
FORT YEAR ENDED SEPTEMBER 30, 2004
Business-type Activities Enterprise Funds
Major Funds
Municipal Card Key
Svc District Sound West Marathon
Waste Bridge Airport Airport
Operating Activities:
Cash received for services $ 13,521,029 $ 1,215,876 $ 4,255,833 $ 660,072
Cash received from other funds for goods and svcs - - -
Cash payments to suppliers for goods and services (12,604,420) (231,364) (5,418,552) (821,841)
Cash payments to employees for services (505,680) (375,119) (748,021) (195,387)
Cash payments to other funds (348,727) (187,320) (244,621) (91,365)
Other operating revenue 10,125 330 2,723 3,647
Net Cash Provided by/(Used in)
Operating Activities 72,327 422,403 (2,152,638) (144,874
Noncapital Financing Activities:
Operating grants received 117,415 2,824,487 14,306
Transfers from other funds - - 7,793
Transfers to other funds (842,569) J316,6141 (296,143) ('144,567),
Net Cash Provided/(Used) by Noncapital
Financing Activities (725,154) (3.1..6,6�14 2,528,344 _�2,4C�58
Capital and Related Financing Activities:
Proceeds from capital grants - 1,551,024 742,709
Acquisition of capital assets (770) (1,175,406) (1,005,120) (393,059)
Principal paid on capital debt (323,087)
Interest paid on capital debt (136,050) -
Capital contributions - - - 155,659
Proceeds from sale of capital assets 14,612 4,002 500 301
Net Cash Provided/(Used) by Capital and
Related Financing Activities ....... (445,295) (1,171,404) 546,404 505,6 10
Investing Activities:
Investment income 174,852 124,985 50,178 8,957
Net Increase/(Decrease) in Cash and
Cash Equivalents (923,270) (940,630) 972,288 (52,775)
Cash and Cash Equivalents:
October 1 11,408,083 9,269,655 3,648,388 673,223
September 30 $ 10,484,813 $ 8,329,025 $ 4,620,676 $ 620,448
The notes to the financial statements are an integral part of these statements,
C-27
Governmental
Activities
Internal
Service
Total Funds
$ 19,652,810 $ 2,719,424
- 18,287,093
(19,076,177) (16,504,297)
(1,824,207) (958,577)
(872,033) (719,857)
16,825 512,683
(2,102,782) 3,336,469
2,956,208 -
7,793
(1,599,893) (445,500)
1,364,108 (445,500)
2,293,733
(2,574,355) (64,468)
(323,087) -
(136,050)
155,659 -
19,415 16,508
(564,685) (47,960)
358,972 197,917
(944,387) 3,040,926
24,999,349 14,355,669
$ 24,054,962 $ 17,396,595
(Continued)
C-28
MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS
STATEMENT OF CASH FLOWS-CONTINUED
PROPRIETARY FUNDS
FOR THE YEAR ENDED SEPTEMBER 30, 2004
Business-type Activities Enterprise Funds
Major Funds
Municipal Card Key
Svc District Sound West Marathon
Waste Bridge Airport Airport
Reconciliation of operating income/(loss)
to net cash provided by/(used in) operating
activities:
Operating income/(loss) $ 66,212 $ 253,851 $ (2,543,140) $ (466,620)
Adjustments to reconcile operating income/(loss)
to net cash provided by/(used in) operating
activities:
Depreciation and Amortization 95,724 148,039 698,645 439,850
Change in Assets and Liabilities,
Increase/(decrease) in Accounts receivable (141,593) 2,270 102,856 (13,834)
Increase/(decrease) in Due from other funds (6,274) - 9,426 (4,036)
Increase/(decrease) in Due from other gov't units (5,862) (38,076)
Increase/(decrease) in Due fm constitutional ofcrc (451) - 333
Increase/(decrease) in Accounts payable (2,438) 7,562 (377,302) (397,796)
Increase/(decrease) in Accrued wages/benefits 5,294 8,442 17,573 (1,344)
Increase/(decrease) in Claims/Judgments payable (34,514) - - -
Increase/(decrease) in Due to other funds 7 4,036 (136)
Increase/(decrease) in Due to other gov't units (2,074) (174)
Increase/(decrease) in Due to constitutional ofcrs - 3,203 -
Increase/(decrease) in Comp.absences payablle 14,086 953 (26,815) (778),
Increase/(decrease) in Other current liabiliffies 5,250 - -
Increase/(decrease) in Deposits in escrow 63,850 150 (180)
Increasei(clecrease) in Landfill Closure Costs 13,043 - -
Total adjustments 6,115 168,552 390,502 21,746
Net cash provided by/(used in)
operating activities $ 72,327 $ 422,403_ 152,638 444,8741
Noncash investing, capital, and financing activities:
Contribution of capital assets from government $ - $ - $ $ 2,978
Loss on disposition of assets $ L9, 92L $ (1,059) $ $ (17,219L
Cash Reconciliation:
Unrestricted $ 8,822,717 $8,329,025 $ 4,477,904 $ 620,448
Restricted 1,662,096 - 142,772 -
Total $ 10,484,813 $8,329,025 $ 4,620,676 $ 620,448
The notes to the financial statements are an integral part of these statements.
C-29
Governmental
Activities
Internal
Service
Total Founds
2,669,697) 4,618,514
1,382,258 65,773
(50,301) (47,343)
( 64) 2„460
(43,938) (159,087)
(116) (34,966)
(769,97 ) 53,158
29,965 3,559
(34,514) (776„74 )
3,907 (395,603)
(2,246) (34,507)
3„203 -
(12„554) 15,166
5,250 6,065
63,820 -
13,043 -
536,915 (1,262,045
2„102,782) 3,336,46
2, 7 -
�19,270 29,121
22,250,094 17,396,595
1,804,868 -
24,054,962 17,396,595
C-30
MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS
STATEMENT OF FIDUCIARY NET ASSETS
FIDUCIARY FUNDS
SEPTEMBER 30, 2004
Fire and
EMS
Pension
Trust Fund
ASSETS
Cash and Cash Equivalents $ 569,240
NET ASSETS
Held in Trust for Pension Benefits and Other Purposes 569,240
Total Net Assets $ 569,240
The notes to the financial statements are an integral part of these statements.
C-31
MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS
STATEMENT OF CHANGES IN FIDUCIARY NET ASSETS
FIDUCIARY FUNDS
FOR THE YEAR ENDED SEPTEMBER 30, 2004
Fire and
EMS
Pension
Trust Fund
Additions:
Employer Contributions $ 73,840
Investment Income 7,302
Total Additions 81,142
Deductions:
Administration (4,200)
Change in Net Assets 76,942
Total Net Assets- October 1 492,298
Total Net Assets- September 30 $ 569,240
The notes to the financial statements are an integral part of these statements.
C-32
NOTES TO FINANCIAL STATEMENTS
MONROE COUNTY, FLORIDA
BOARD OF COUNTY COMMISSIONERS
Notes To Financial Statements
Forte Year Ended September 30, 2004
NOTE 1 - SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES
The following summary of the more significant accounting policies of the Monroe County„ Florida Board
of County Commissioners (Board) is presented to assist the reader in interpreting these financial
statements and should be viewed as an integral part oft is report„
e gginp Entity - Monroe County (Couinty) is a Non-Charter County established as provided by Article
Vlll Section 1 of the Florida Constitution and Section 125 of the Florida Statutes, The primary
government of the County is comprised of the Board of County Commissioners and five "constitutional
officers„a s follows„ Clerk of Circuit Court„ property Appraiser, Sheriff, Supervisor of Elections and Tax
Collector,
Entity status for financial reporting purposes is governed by Statement No. 14 of the Governmental
Accounting Standards Board (GASB) and Rules of the Auditor General, State of Florida, The GASB is
the standard-setting body for the establishment of accounting principles generally accepted in the
United States of America (G P) for governmental entities. The financial statements of the Board,
when combined with all of its blended component units and the constitutional officers„ constitute the
"primary government„"' of Monroe County according to GAAP, The primary government, together with
the Board's discretely-presented component unit, constitutes the complete GAAP basis financial
reporting entity of the County which is presented in the Monroe County, Florida Comprehensive Annual
Financial Report.
These financial statements include all funds of the Board and Its "blended" and "„discrete" component
units, if material, "Component units„e are legally separate entities for which operational or financial
responsibility rests with the Board or for which the nature and significance of their relationship to the
Board is such that exclusion would cause the financial statements to be misleading or incomplete.
Since this report excludes the constitutional officers„ these Board financial statements do not purport to
reflect the financial position or the results of operations of Monroe County„ Florida taken as a whole.
Rather„ they have been prepared to provide information at this level of detail greater than what is
available in the County"s financial statements,
The Board of County Commissioners„ composed of five members, is the legislative body for Monroe
County and as such budgets and provides funding used by the separate Constitutional Offices with the
exception of fees collected byte Clerk of Circuit Court and the Tax Collector„ lender the direction of
the Clerk of Circuit Court, the Monroe County Finance Department maintains the accounting system for
the Board's operations, for which operations are included in the General Fund, fort e first nine months
of the fiscal year, but excludes those of the Property Appraiser„ Sheriff„ Tax Collector„ Clerk of the
Circuit Court and Supervisor of Elections, each of which maintains its own accounting system, The
Clerk of the Circuit Court includes all operations not included in the Board's General Fund for the last
three months of the fiscal year, including $1,206,230 of revenue a 433„537 of expenditures, due to
the impact of Article V statutory provisions.
Services provided by the Board and accounted for within these financial statements include police
services for unincorporated areas of the County, health and social services; emergency medical
services, cultural and recreational programs„ solid waste services and other governmental services,
D-1
MONROE COUNTY, FLORIDA
BOARD OF COUNTY COMMISSIONERS
Notes To Financial Statements
For the Year Ended Septernber 30, 2004
NOTE I - SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued)
Blended component units are legally separate entities that are in substance part of the Board's
operation, as they either have governing bodies that are substantively the same as the Board or they
provide their services exclusively or almost exclusively to the Board. The financial transactions of the
component unit are merged M with similar transactions of the Board as part of the primary government,
The blended component units of the Board are as follows:
Monroe COU - The MCLA was created by
Monroe County, Florida Ordinance 031-1986 pursuant to Florida Statute 380 and is considered a
legally separate entity from Monroe County. Its purpose is to operate a land acquisition program
in Monroe County, to implement the Monroe County Comprehensive Ina address issues
created by it. The Monroe County Board of County Commissioners serves as the governing
board and is able to impose its will. Therefore, the MC LA, for financial reporting purposes, is
considered a blended component unit of Monroe County, Florida and is presented as a special
revenue fund of the Board and the County. Complete financial statements for MCLA can be
obtained from MCLA's administrative office at 1200 Truman Avenue, Ste. 207, Key West, Florida
33040.
Monroe County Industrial Development Authority (MCIDA) - The MCIDA was created by Monroe
County, Florida Resolution pursuant to Florida Statute 159. The MCIDA serves to assist in
financing and refinancing capital projects, is will foster economic development in the County.
The Monroe County Board of County Commissioners serves as the governing board and is able
to impose its will. Therefore, the MCIDA for financial reporting purposes, is considered a blended
component unit of Monroe County, Florida. The MCIDA is not legally required to adopt a budget",
however, the Board must authorize the issuance of bonded debt. Neither the MCIDA nor the
Board has any legal obligation for repayment of the revenue bonds of the MCIDA, As an issuer of
"conduit'" debt obligations, the MCIDA has no assets or liabilities,
Discretely-presented component units are legally separate entities, which do not meet the criteria for
blending. The Monroe County, Housing Finance Authority (Authority) qualifies as a discretely presented
component unit of the Board, but is immaterial to the Board and has been excluded from these
statements. Following is a description ofthe Authority'.'
Monroe CoUnly ousi Li �
_Hng Finance Authority - The legal authority by which the Authority was
created is Section 159.604 of the Florida Statutes and Monroe County, Florida Ordinance '1019-
1979. This authority serves to finance dwelling accornmodations for low, moderate, and middle
income persons in Monroe County. Its five-member board is appointed by the Board of County
Commissioners, There is no budget approval required by the Board, although there is an
approval requirement for any bonded debt issuance. The Board has no obligation to pay the
outstanding debt of the Authority; however, it does have the power to remove an Authority board
member without cause. Complete financial statements for MCHFA can be obtained from
MCHFA's administrative office at 1400 Kennedy Drive, Key West, Florida 33040,
D-2
MONROE COUNTY, FLORIDA
BOARD OF COUNTY COMMISSIONERS
Notes To Financial Statements
For the Year Ended September 30, 2004
NOTE 1 - SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued)
Basis of Presentation:
Fund Financial Statements: The fund financial statements provide information about the Board's funds,
including its fiduciary fund and blended component unit. Separate statements for each fund category —
governmental, proprietary, and fiduciary— are presented. The emphasis of fund financial statements is
on major governmental and enterprise funds, each displayed in a separate column.. All remaining
governmental and enterprise funds are aggregated and reported as nonmajor funds.
Proprietary fund operating revenues, such as charges for services, result from exchange transactions
associated with the principal activity of the fund. Exchange transactions are those in which each party
receives and gives up essentially equal values. Nonoperating revenues, such as subsidies and
investment earnings, result from non-exchange transactions or ancillary activities.
The following are reported as major governmental funds:
General Fund - The General Fund is the general operating fund of the Board. All general tax
revenues and other receipts that are not required either legally or by accounting principles
generally accepted in the United States of America to be accounted for in other funds are
accounted for in the General Fund.
Fine and Forfeiture Special Revenue Fund -The in and Forfeiture Fund is used to account for
revenues received from fines andforfeitures imposed from the commission of statutory
offenses, ad valorem taxes that are transferred tot Sheriff and to account for operations of
the County's court support system.
Road and Bridge Special Revenue Fund -The Road and Bridge Fund is used to account for all
revenues, operating expenditures and capital improvements for the construction and
maintenance of roads and bridges which are not grant funded..
Governmental The Governmental Grant Fund is used to
account for operating revenues and expenditures for all governmental activity of federal and
state grants.
Unincorporated Revenue Fund -
The Unincorporated Area Service District Fund is used to account for all revenues and
expenditures for planning, building and zoningi services provided only to the unincorporated
area of the County..
Comprehensive Plan Land Authority Special Revenue Fund — The Comprehensive Plan Land
Authority Fund is used to account for the MC LA.
One Cent Infrastructure Surtax Capital P[qjftgLf2[Ld - The One Cent Infrastructure Surtax Fund
is used to account for capital improvements funded by the One Cent Infrastructure Surtax.
D-3
MONROE COUNTY, FLORIDA
BOARD OF COUNTY COMMISSIONERS
Notes To Financial Statements
For the Year Ended September 309 2004
NOTE I -SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued)
Infrastructure Sales Surtax Revenue Bonds Series 2003 Cal2ital Project Fund — The
Infrastructure Sales Surtax Revenue Bonds, Series 2003 Capital Project Fund is used to
account for the proceeds of this bond issue.
The following are reported as major enterprise funds-
Municipal Service District-Waste - The Municipal Service District-Waste Fund is used to account
for the operations of solid waste collectiion, disposal and recycling activities, as well as the
closure and post closure of the landfills.
Card Sound Bridge - The Card Sound Bridge Fund is used to account for the operations of
Monroe County's Card Sound Toll Bridge.
Key West Airport - The Key West Airport Fund is used to account for the operations of Monroe
County's Key West International Airport.
Marathon_Air poft - The Marathon Airport Fund is used to account for the operations of Monroe
County's Marathon Airport.
The Board also reports the following fund types:
Internal Service Funds - Internal service funds are used to account fort financing of workers
compensation insurance, health insurance, general liability insurance and fleet maintenance
services provided by one department to other departments of the Board or to other
governmental units on a cost reimbursement basis.
Pension Trust Fund - The pension trust fund is used to account for assets held by the Board in a
trustee capacity for a volunteer fire fighters and emergency services length of service award
plan.
Measurement Focus and Basis of Accounting:
Governmental fund financial statements are a current financial resources measurement focus, and are
maintained on the modified accrual basis of accounting. Revenues are recognized when they become
susceptible to accrual, that is, when they become both "measurable" and "available to finance
expenditures of the current period," The Board considers amounts collected within 90 days after year-
end to be available and thus recognizes them as revenues of the current year, except for property
taxes, which are considered available 60 days after year end. Expenditures are recognized in the
accounting period in which the related fund liability is incurred, if measurable. Principal and interest on
general long-term debt are recorded as fund liabilities when due or when amounts have been
accumulated in the debt service funds for payments to be made early in the following year.,
D-4
MONROE COUNTY, FLORIDA
BOARD OF COUNTY COMMISSIONERS
Notes To Financial Statements
For the Year Ended September 30, 2004
NOTE I - SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued)
Revenues of the Board, which are susceptible to accrual under the modified accrual basis of
accounting, include property taxes, gas taxes, interest revenue, and charges for services. In applying
the susceptibility-to-accrual concept to intergovernmental revenues, the legal and contractual
requirements of the numerous individual programs are used as guidance. There are, however,
essentially two types of these revenues,. In one, monies must be expended forte specific purpose or
project before any amounts will be paid to the Board, therefore, revenues are recognized based upon
the expenditures recorded. In the other, monies are virtually unrestricted as to purpose of expenditure
and substantially irrevocable„ i.e., revocable only for failure to comply with prescribed compliance
requirements, such as with equal employment opportunity. These resources are reflected as revenues
at the time of receipt or earlier if they meet the availability criterion.
The proprietary fund and pension trust fund financial statements use a flow of economic resources
measurement focus and the accrual basis of accounting. Revenues are recognized when earned and
expenses are recognized when incurred, regardless of when the related cash flows take place. Non-
exchange transactions, in which the Board gives (or receives) value without directly receiving (or giving)
equal value in exchange, include property taxes, grants, entitlements, and donations. On an accrual
basis, revenue from grants, entitlements, and donations is recognized in the fiscal year in is all
eligibility, requirements have been satisfied.
Proprietary funds distinguish operating revenues and expenses from nonoperating items. Operating
revenues and expenses generally result from providing services and producing and delivering goods in
connection with a proprietary, fund's principal ongoing operations. The principal operating revenues of
the Board's enterprise funds are charges to customers for sales and services. Operating expenses for
enterprise funds include the cost of sales and services, administrative expenses, and depreciation on
capital assets. All revenues and expenses not meeting this definition are reported as nonoperating
revenues and expenses.
Under, the terms of the grant agreements, the Board funds certain programs by a combination of
specific cost-reimbursement grants, categorical block grants, and general revenues. Thus when
program expenses are incurred, there are both restricted and unrestricted net assets available to
finance the program. It is the Board's policy to first apply cost-reimbursement grant resources to such
programs, followed by categorical block grants, and then by general revenues,,
GASB Statement No. 20 Election - Pursuant to the election option made available by OAS B Statement
No. 20, pronouncements of the Financial Accounting Standards Board (FASB) issued after November
30,1989 are not applied in the preparation of the Board's enterprise fund financial statements.
Budgets and Budea Data - The following are the statutory procedures followed by the Board of
County Commissioners in establishing the budget for Monroe County.
1 On or before June 1 of each year the Sheriff, the Clerk of the Circuit Court, the Tax Collector,
and the Supervisor of Elections shall each submit to the Board a tentative budget for their
respective offices for the ensuing fiscal year.
D-5
MONROE COUNTY, FLORIDA
BOARD OF COUNTY COMMISSIONERS
Notes To Financial Statements
For the Year Ended September 30, 2004
NOTE 1 - SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued)
2) Within fifteen days after certification of the ad valorem tax roll by the Property Appraiser, the
County Budget Officer submits to the Board a proposed budget fort fiscal year commencing
the following October 1. The budget includes proposed expenditures and the means of
financing them.
3) By Board resolution, a tentative budget is submitted tot public. Public hearings are held to
obtain taxpayer comments,
4) Fifteen days after adoption of the tentative budget, a final budget is submitted for review and
adoption at a final public hearing.
5) Prior to, or on September 30, the Board's budget is legally enacted through passage of a
resolution. Accordingly ail fund types have an adopted budget as required by Florida Statute
129.03. All funds have legally adopted budgets, except for the Impact Fees-Fair Share Housing
Special Revenue Fund.
6) During the year, the Office of Management and Budget acts on intradepartmental budget
changes that do not alter the total revenue or expenditures budgeted to a cost center. A cost
center represents a particular area of Board operations or a department. All other budget
changes (whether they are transfers between cost centers or alterations of total revenues and
expenditures in a fund) are approved by the Board. Supplemental appropriations were
necessary and the budgetary data presented herein was amended by the Board during the year.
7) Florida Statute 129, Section 7, as amended in 1978, provides that only expenditures in excess of
total fund budgets are unlawful,. However, because the Board acts on all budget changes
between cost centers, this becomes the level of control,
8) Budgeted to Actual Expenditure reports are employed as a management control device during the
year for all fund types.
9) Budgets for all funds are adopted on a basis consistent with accounting principles generally
accepted in the United States of America (GAAP) for that fund type, except for mortgage loans
made by the Comprehensive Plan Land Authority Special Revenue Fund, for is outlays in
connection with financing of mortgages receivable are treated as expenditures for budgetary
purposes. Such mortgages amounted to $2,182,031 in fiscal 2004, providing for $1,378,919 of
increases of revenues on a budgetary basis versus $803,112 of revenues in excess of
expenditures on a GAAP basis.
10) All appropriations lapse at year-end.
®6
MONROE COUNTY, FLORIDA
BOARD OF COUNTY COMMISSIONERS
Notes To Financial Statements
For the Year Ended September 30, 2004
NOTE I -SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued)
Encumbrances - Encumbrance accounting,, under which purchase orders, contracts, and other
commitments for the expenditure of moneys are recorded as a reservation of budget, is employed as
an extension of the statutorily required budgetary process., Under Florida Statutes, appropriations,
even if encumbered, lapse at fiscal year end. Encumbrances outstanding at September 30, 2004,
represented by purchase orders and other executory contracts, were approximately $13,000. It is the
Board's intention to substantially honor the encumbrances under authority provided in the
subsequent year's budget.
Cash and Cash E uivalents — Cash balances from the majority of funds are pooled for investment
purposes. Earnings, from such investments are allocated to the respective funds based on applicable
cash participation by each fund. The investment pools are managed such that all participating funds
have the ability to deposit and withdraw cash as if they were demand deposit accounts, and therefore
aII balances representing participants' equity in the investment pools are classified as cash equivalents
for purposes of these statements. For investments, is are held separately from the pools, those,
which are highly liquid (including restricted assets) with an original or remaining maturity of 90 days or
less, are considered to be cash equivalents.
Investments - Florida Statute 218.415 authorizes local governments to invest its funds pursuant to a
written investment plan, whiich allows investment of surplus funds in the following:
a) The Florida Local Government Surplus Funds Trust Fund Investment Pool (SBA).
b) United States Government Securities — Negotiable direct obligations, or obligation the
principal and interest of which are unconditionally guaranteed by the United States
Government,
c) United States Government Agencies ® Bonds, debentures, notes, callables and fixed rate
mortgage-backed securities issued or guaranteed 'by United States Government
Agencies, provided such obligations are backed by the full faith and credit of the United
States.
d) Federal Instrumentalities (United States Government-sponsored agencies) — senior
obligations, which include bonds, debentures, notes, callables and fixed rate mortgage-
backed securities issued or guaranteed by United States government-sponsored
agencies (Federal Instrumentalities). These are limited to the fol1lowing-1.
• Federal Farm Credit Bank (FFCB)
• Federal Home Loan Bank or its County banks (FHLB)
• Federal National Mortgage Association (FNMA)
• Federal Home Loan Mortgage Corporations (Freddie.-Macs) including Fede!ral
Home Loan Mortgage Corporation participation certificates.
e) Interest-bearing Time Deposit or Savings Account ® Non-negotiable interest-bearing time
certificates of deposit or savings accounts in financial institutions organized under the
laws of this state and/or in national financial institutions organized under the laws ofthe
United States and doing business and situated in the State of Florida, provided that any
such deposits are secured by the Florida Security for Public Deposits Act, Chapter 280,
Florida Statutes. Additionally, the financial institution shall not be listed with any
recognized credit watch information service.
D7
MONROE COUNTY, FLORIDA
BOARD OF COUNTY COMMISSIONERS
of To Financial Statements
For the Year Ended September 30, 2004
NOTE 1 - SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued)
Registered Investment Companies (Money Market Mutual Funds) ® Shares in open-end
and no-load Money Market Mutual Funds provided such funds are registered under the
Federal Investment Company Act of 1940 and operate in accordance with 17 C. .
270.2a-7, which stipulates that money market funds must have an average weighted
maturity of 90 days or less. In addition, the share value oft money market funds must
equal to $1,00.
g) Intergovernmental Investment Pool ® Intergovernmental Investment Pools that are
authorized pursuant to the Florida Interlocal Cooperation Act, as provided in Section
163,01, Florida Statutes.
The Board invests funds throughout the year in SBA funds, an investment pool administered by the
State Board of Administration of Florida, and U.S. government agencies.. All investments are stated at
fair value. Investments in the Local Government Surplus Funds Trust Fund Investment Pool, is is
an external 2a7-like investment pool, are stated at share price, is is substantially the same as fair
value. The SBA funds have fixed net values.
Accounts Receivable - Amounts due from private individuals, organizations, or other governments,
which pertain to charges for services rendered by Board departments are reported as accounts
receivable. Receivables are reviewed periodically to establish or update the provisions for uncollectible
amounts. These provisions are estimated based on an analysis of the age of the various accounts.
Interfund Balances and Activity - During the course of normal operations, the Board has numerous
transactions between funds. Examples ofthese transactions include providing services, constructing
assets or servicing debt. These transactions are generally recorded as interfund transfers, except for
internal service fund charges, which are reflected as revenues to internal service funds and expenses
to expenditures tot funds receiving the services. Additionally, short-term interfund loans are
recorded from time to time as cash flow needs arise. As of fiscal year-end, any unpaid amounts related
to these transactions are reported as udue from other funds" or "due to other funds" on the fund
financial statements. Interfund loans not expected to be repaid within one year are reported as
advances. In governmental funds, advances, if any, are offset equally by a fund balance reserve,
which indicates that they do not constitute expendable available financial resources and, therefore, are
not available for appropriation.
Inventory ® Inventory in the General Fund consists of certain supplies, is are stated at cost using
the moving average cost method. The inventory is determined by an annual physical count. No
reserve has been established within the General Fund balance as the consumption method is used to
account for this inventory,
Capital Assets - Capital assets oft Board include property, buildings, equipment, and infrastructure
assets (e.g. roads, bridges, curbs and gutters, streets and sidewalks, drainage systems and lighting
systems). Constructed or purchased assets are recorded at historical or estimated historical cost at the
time of purchase. Donated assets are recorded at estimated fair market value at the date of donation.,
®3
MONROE COUNTY, FLORIDA
BOARD OF COUNTY COMMISSIONERS
Notes To Financial Statements
For the Year Ended September 30, 2004
NOTE I - SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued)
Capital assets associated with business-type activities and the internal service funds are presented in
the Board's basic financial statements. Capital assets associated with the Board's governmental
activities are presented on the government-wide financial statements of the County, rather than on the
financial statements of the Board.
In accordance with GASB Statement No. 34, an extended period of deferral until September 30, 2006
fiscal year end is available before the Board's infrastructure assets acquired prior to October 1, 2001
are required to be reported on the government-wide financial statements of the County. The County
has elected to defer reporting of certain governmental infrastructure assets acquired prior to October 1,
2001.
The Board maintains a $750 threshold for additions to equipment. Buildings are capitalized when the
value is $15,000 or greater. Public domain and system infrastructure assets represent major
expenditures for such items as roads, water and sewer treatment plants and lines, landfiii
improvements, parks and drainage systems. Additions and improvements for roads, water, sewer,
landfill and drainage infrastructure are capitalized when the cost amounts to $250,000 while park
additions and improvements are capitalized at $25,000.
Depreciation has been provided using the straight-line method. The estimated useful lives of the
various classes of depreciable capital assets are as follows:
Life—,Years
Buildings 10-
Equipment 5-10
System infrastructure 10-50
Public domain infrastructure 20-50
Capacity rights 99
Restricted Assets - The use of certain assets of enterprise funds is restricted by specific provisions of
bond resolutions and agreements with various parties. Assets so designated are identified as restricted
assets on the balance sheet. When of restricted and unrestricted resources are available for use,
the Board's policy is to use restricted resources first, and the unrestricted resources, as they are
needed.
Unamortized Issue Expense ® Unamortized issue expense of the enterprise funds is reported as a
deferred charge and is amortized by using the straight-line method over the life of the debt.
EM2tLjy Taxes - Property taxes, based on assessed values at January 1, are levied and become due
and payable on November 1st of each year. A four percent discount is allowed if the taxes are paid in
November, with the discount declining by one percent each month therreafter. Taxes become
delinquent on April 1st of each year, and tax certificates for the full amount of any unpaid taxes and
assessments must be sold not later than June 1st of each year. No accrual for the property tax levy
becoming due in November of 2004 is included in the accompanying financial statements, since such
taxes are collected to finance expenditures of the subsequent period.
D-9
MONROE COUNTY, FLORIDA
BOARD OF COUNTY COMMISSIONERS
Notes To Financial Statements
For the Year Ended September 30, 2004
NOTE I - SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued)
Compensated Absences ® Board policy permits employees to accumulate a limited amount of annual
and sick leave, is will be paid to employees upon termination of employment. Accumulated annual
and sick leave is accrued when earned in the proprietary fund financial statements, For the proprietary
funds, an expense and a liability are recorded as the leave is earned. Compensated absences
associated with the Board's governmental activities are presented on the government-wide financial
statements of the County, rather than on the financial statements of the Board.
Landfill Closure Costs - Under the terms of current state and federal regulations, the Board is required
to place a final cover on closed landfill areas, and to perform certain monitoring and maintenance
functions for a period of up to 30 years after closure. In accordance with GASB Statement No. 18, the
Board is recognizing these costs of closure and postclosure maintenance over the active life of each
landfill area, based on landfill capacity used during the period. Required obligations for these costs are
recognized in the Municipal Service DCstrict-Waste enterprise fund for public landfill operations.
Deferred Revenue - Deferred revenues include amounts collected before revenue recognition criteria
are met. In the governmental fund statements, amounts associated with receivables which, under the
modified accrual basis of accounting, are measurable but not yet available are reported as deferred
revenues, The deferred items of the Board consist primarily of contracts for providing services in the
future and grant funds received in advance of expenditures.
L2ngzjft[M_Qhli_ .bons ® In the proprietary fund financial statements of the Board, long-term debt is
reported as a liability in the proprietary fund statement of net assets. Long-term debt associated with
the Board's governmental activities is presented on the government-wide financial statements of the
County, rather than on the financial statements oft Board, In the Board's governmental fund
financial statements, the face amount of debt issued is reported as another financing source, while
principal payments are reported as expenditures.
Use of Estimates ® The presentation of financial statements in conformity with accounting principles
generally accepted in the United States of America, as applicable to governmental units, requires
management to make use of estimates that affect the reported amounts in the financial statements.,
Actual results could differ from estimates.
Reclassifications ® Certain amounts presented in the prior year's data have been reclassified to be
consistent with the current year's presentation.
Net Assets — Net assets in the proprietary fund financial statements are classified as invested in capital
assets, net of related debt; restricted; and unrestricted. Restricted net assets represent constraints on
resources that are either externally imposed by creditors, grantors, contributors, or laws or regulations
of other governments or imposed by law through state statute.
Fund Balances ® In the governmental fund financial statements, reservations or restrictions of fund
balance represent amounts that are not appropriable or are legally segregated for a specific purpose.
Designations of fund balance represent tentative management plans that are subject to change.
D-10
MONROE COUNTY, FLORIDA
BOARD OF COUNTY COMMISSIONERS
Notes To Financial Statements
For the Year Ended September 30, 2004
NOTE 1 - SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued)
The governmental fund types classify fund balances as follows:
Reserved
Reserved for Encumbrances - portion of fund balance available to pay for any commitments
related to purchase orders and contracts that remain unperformed at year-end.
Reserved for Land Acquisition — portion of the Comprehensive Plan of the Land Authority
restricted for land acquisition.
Reserved for Mortgage Loans — portion of fund balance offsetting mortgages receivable for the
Comprehensive Plan Land Authority Special Revenue Fund because they are not available
spendable resources.
Reserved for Debt Service - portion of fund balance available to pay for any commitments
related to outstanding debt at year-end.
Unreserved
Designated for Special Revenue — portion of fund balance is designated by the Board in the
Tourist Development Fund District I for beach nourishment projects.
Undesignated - portion of total fund balance available for appropriation that is uncommitted at
year-end.
NOTE 2 - CASH, CASH EQUIVALENTS AND INVESTMENTS
The Board maintains a cash and investment pool that is available for use by all funds except those
whose cash and investments must be segregated due to bond covenants or other legal restrictions.
Deposits - The carrying amount of the Board's demand and time deposits was $7,168,502 at
September 30, 2004. These deposits are insured by the FDIC up to $100,000 at each financial
institution, and amounts in excess of $100,000 are secured by the Public Deposits Trust Fund
maintained by the Chief Financial Officer of the State of Florida. The Trust Fund is a multiple financial
institution pool with the ability to assess its member financial institutions for collateral shortfalls if a
default or insolvency has occurred.
Cash and cash equivalents, excluding those included in fiduciary funds, consist of the following at
September 30, 2004:
D-11
MONROE COUNTY, FLORIDA
BOARD OF COUNTY COMMISSIONERS
Notes To Financial Statements
For the Year Ended September 30, 2004
NOTE 2 -CASH, CASH EQUIVALENTS AND INVESTMENTS (Continued)
Local Government Demand
Surplus Trust Fund Deposits Total
Unrestricted Cash and Cash Equivalents:
Governmental Activities
Governmental Funds $ 112,095,775 $ 3,318,274 $ 115,414,049
Internal Service Funds 14,536,557 2,860,038 17,396,595
Business-type Activities 21,401,912 848,182 22,250,094
Total Unrestricted Cash and Cash
Equivalents 148,034,244 7,026,494 155,060,738
Restricted Cash and Cash Equivalents,
Business-type Activities 1,662,860 142,008 1,804,868
Total Cash and Cash Equivalents $ 149,697,104 $ 7,168,502 $ 156,865,606
The $40,933,096 investments in U.S. Treasury obligations are insured and registered, with securities
heI d by the counterparty's trust department or agent in the County's name. The investments in Florida
Local Government Surplus Funds Trust Funds are not categorized because they are not evidenced by
underlying securities that exist in physical or book entry form. At September 30, 2004, the fiduciary
funds had pooled cash balances totaling $569,240 with the SBA and demand deposits comprising
$534,286 and $34,954, respectively.
NOTE 3—ACCOUNTS RECEIVABLE
Accounts receivable, in the accompanying fund financial statements, are shown net of the allowance for
doubtful accounts. The allowance is as follows,-, $753,272 for nonmajor governmental funds, $579,681
forte Municipal Service District-Waste Fund, and $26,252 for the Key West Airport Fund.
NOTE 4 - MORTGAGES RECEIVABLE
Mortgages receivable at September 30, 2004 consist of the following:
Other Governmental Funds:
Local Housiag_6ssistance Fund:
Second Mortgages Receivable from individuals, collateralized by
personal residences. Commencing in year sixteen oft mortgage,
principal and accrued interest at 3% will be forgiven at the rate of
6.66% annually. The entire principal balance and accrued interest
will be forgiven at the end of year thirty. If the residence is sold
before the initiation of the forgiveness period, the full amount of the
mortgage and accrued interest is due at closing. $ 129,056
D-12
MONROE COUNTY, FLORIDA
BOARD OF COUNTY COMMISSIONERS
Notes To Financial Statements
For the Year Ended September 30, 2004
NOTE 4 - MORTGAGES RECEIVABLE (Continued)
Second Mortgages Receivable from individuals, collateralized
by personal residences. Principal payments shall be deferred for the
term of the first mortgage loan, or until the date the last payment is
due on the first mortgage. Interest is not charged on the mortgages
unless the mortgagor is in default, in which case the interest rate is
12% per annum from the date when payment of the second is due.
The entire balance of the loan is intended to be forgiven. However, in
the event the home is sold, transferred, rented, refinanced or the first
mortgage loan is satisfied, the entire mortgage balance is due. 2,120,846
Second Mortgages Receivable from individuals, collateralized by
personal residences. The entire balance of the mortgage will be
forgiven over a ten year period at the rate of ten percent per year
upon the anniversary of the mortgage, provided that the mortgagor
complies with the mortgage covenants. The mortgages are interest
665,310
free.
Mortgages Receivable due from individual, collateralized by personal
residence, payable in annual installments of $1,500 over a ten-year
period, interest free. 6,000
2,921,212
Affordable Housing Programs Fund:
Second Mortgages Receivable from individuals, collateralized by land
and buildings, payable in monthly installments of $3,622 including
interest at 3%, final payment due March 1, 2004. 276,489
Second Mortgages Receivable from individuals, collateralized by
personal residences. The entire amount of the loan will be forgiven
over a ten-year period at a rate of one fifth per year, beginning on the
7th anniversary of the completion of the construction of the
improvements funded by the mortgage, provided that the mortgagor
complies with the mortgage covenants. 50,876
327,365
Comprehensive Plan Land Authority Fund:
First mortgages due from not-for-profit agency, collateralized by land,
payable in full August 2007, interest free. 13,984
Third mortgage due from private company, collateralized by land,
payable in full September 2053, interest free. 1,500,000
D-13
MONROE COUNTY, FLORIDA
BOARD OF COUNTY COMMISSIONERS
Notes To Financial Statements
For the Year Ended September 30, 2004
NOTE 4 - MORTGAGES RECEIVABLE (Continued)
First mortgage due from governmental agency, collateralized by land,
payable in full April 2028, interest free. 382,554
First mortgage due from governmental agency, collateralized by land,
payable in full January 2034, interest free. 2,210,000
First mortgage due from governmental agency, collateralized by land
and building, payable in full September 2045, interest free. 59,025
it mortgage due from private company, collateralized by land,
payable in full May 2050„ interest free. 1,089,000
First mortgage due from governmental agency, collateralized by land
and building, payable in full May 2031, interest free. 1,500,000
First mortgage due from private company, collateralized by land,
payable in full October 2052„ interest free. 700,000
_7,454.,563,
Total Mortgages Receivable RU—Naig
As the mortgages receivable associated with the Local Housing Assistance fund are intended to
ultimately be forgiven, an allowance for uncollectible accounts of $2,921,212 has been established.
The mortgages receivable associated with the Affordable Housing Program funds are offset by an
allowance for unc0ectible accounts of$327,365,
A reserve of fund balance of $7,454,563 represents the mortgages receivable related to the
Comprehensive Plan Land Authority Special Revenue Fund that are equally offset by a fund balance
reserve, which indicates that they do not constitute "available spendable resources," even thought e
are a component of total assets, This also represents the difference in fund balance for the
Comprehensive Plan Land Authority Special Revenue Fund on a GAAP basis versus the budgetary
basis.
NOTE 5— RESTRICTED ASSETS
Restricted assets include those provided for the landfill escrow account and airport passenger facility
charges. Total restricted assets as of September 30, 2004 are as followso
Cash and
Cash Eguivalents
Enterprise Fund ® Municipal Service District Waste
Landfill Closure Escrow $ 1,662,096
Enterprise F:u4Dd_— Key West Airport
Passenger Facilit�y, Charge Funds 142,772
L==JAN-41.00
®1
MONROE COUNTY, FLORIDA
BOARD OF COUNTY COMMISSIONERS
Notes To Financial Statements
Fort Year Ended September 30, 2004
NOTE 6—CAPITAL ASSETS
Capital asset activity for the year ended September,30, 2004 is as follows:
Beginning Ending
Balances Additions Reductions Balances
Governmental activities,
Governmental Funds
Capital assets not being depreciated:
Land $ 44,927,504 4,381,038 $ 2,008,893 $ 47,299,649
Construction in progress 9,783,054, 6,931,664 9,622,608 7,092,110
Total capital assets not being depreciated 54,710,558 11,312,702 111,631,501 54,391,759
Capital assets being depreciated:
Buildings 94„931® 2,197,053 1,065,639 96,062,903
Equipment 25,355,4.51 2,074,030 2,352,480 25,077,001
Infrastructure 1,392,207 2,134,167 - 3,526,374
Capacity rights - 3,150,000 w 3,150,000
Total capital assets being depreciated ,121,679,147 9,555,250 3,418,119 127,816,278
Less accumulated depreciation for,
Buildings 26,274,605 2,543,835 1,043,821 27,774,619
Equipment 17,605,629 1,986,431 1,777,258 17,814,802
Infrastructure 23,700 153,475 177,175
Total accumulated depreciation 43,903,934 4,683,741 2,821,079 4.5,766,596
Total capital assets being depreciated, net '77,775,213 82,049,682
Governmental funds, capital assets, net 132,485,771 136,441,44,1
Internal Service Funds
Capital assets not being depreciated,,
Land 54,000 54,000
Construction in progress -
Total capital assets not being depreciated 54,,000 54,000
Capital assets being depreciated,
Buildings 1,685,757 - - 1,685,757
Equipment 546,836 51,968 141,592 457,212
Total capital assets being depreciated 2,232,593 51,968 141,592 2,142,969
Less accumulated depreciation for,
Buildings 392,349 45,157 437,506
Equipment 400,,853 40,616 124,971 316,498
Total accumulated depreciation 793,202 $ 85,773 124,971 754,004
Total capital assets being depreciated, net 1,439,394 1,388,965
Internal Service Funds, capital assets, net 1,493,391 1,442,965
Total Governmental Activities, capital assets, net 133,979,162 $ 137,884,406
D-1 5
MONROE COUNTY, FLORIDA
BOARD OF COUNTY COMMISSIONERS
of To Financial Statements
For the Year Ended September 30, 2004
NOTE 6—CAPITAL ASSETS (Continuied)
Business-type activities'.
Capital assets not being depreciated-
Land $ 4,802,020 $ - $ $ 4,802,020
Construction in progress 5,569,159 4,176,363 5,808,197 3,937,325
Total capital assets not being depreciated 10,371,179 4,176,363 5,808,197 8,739,345
Capital assets being depreciated'.
Land 214,105 - 1,180 212,925
Buildings 15,827,105 1,677,830 - 17,504,935
Equipment 3,503,027 64,585 162,493 3,405,119
System Infrastructure 21,298,077' 4,130,367 - 25,428,444,
Total capital assets being depreciated 40,842,314 5,872,782 163,673 46,551,423
Less accumulated depreciation for:
Land 214,105 - 1,180 212,925
Buildings 2,948,076 445,424 - 3,393,500
Equipment 2,704,461 208,251 122,143 2,790,569
System Infrastructure 6,745,608 728,583 - 7,474,191
Total accumulated depreciation 12,612,250 $ 1,382,258 $ 123,323 13,871,185
Total capital assets being depreciated, net 28,230,064 32,680,238
Business-type activities, capital assets, net $ 38,601,243 $ 41,419,583
Depreciation was charged to functions/programs on the Statement of Activities of the County as
follows,-
Governmental Activities-
General Government $ 1,179,728
Public Safety 2,017,157
Physical Environment 33,134
Transportation 381,408
Economic Environment 12,445
Human Services 313,035
Culture and Recreation 360,657
Court Related 336,1177
Total Governmental Activities 403,741
Internal Service Funds - General Government 85,773
Total Governmental Activities $ 4,769,514
® 6
MONROE COUNTY, FLORIDA
BOARD OF COUNTY COMMISSIONERS
Notes To Financial Statements
For the Year Ended September 30, 2004
NOTE 6 -®CAPITAL ASSETS (Continued)
Business-type Activities:
Municipal Service District-Waste $ 95,724
Card Sound Bridge 148,039
Key West Airport 698,645
Marathon Airport 4,39,850
Total Business-type Activities $ 1,382,258
Amounts associated with the Board's governmental activities' capital assets, related accumulated
depreciation, and depreciation expense are reported on the government- wide financial statements of
the County, rather than on the financial statements of the Board., Amounts associated with the Board's
business-type activities' and internal service funds' capital assets, related accumulated depreciation,
and depreciation expense are reported on the proprietary fund financial statements of the Board.
Internal service fund capital asset information is included in the governmental activities on the
government-wide financial statements, because the internal service funds predominately serve those
activities.
An additional $5,832,406 will be required to complete the construction projects under present
contractual agreements as of September 30, 2004.
NOTE 7 - LONG-TERM DEBT
The following is a summary of changes in long-term debt for the year ended September 30, 2004:
Current
Portion of
Beginning Ending Long-term
Balances Additions _fffmenls Balances Liabilities
GovernrnenW Activities,
governmental Funds
Revenue bonds payable $ 25,980,000 $ $ 5,630,000 $ 20,350,000 $ 1,145,000
Revenue notes payable 3,495,144 541,359 2,953,785 556,045
Accrued comipensated absences 2,636,276 1,886,300 2,204,819 2,317,757 397,295
Capitalized lease obligations 374,881 1,241,150 345,348 1,270,683 449,309
Other 3,400,000 2',000,000 1,400,000 1,400,000
Total Governmental Funds 35,,886,301 3,127,450 10,7'21,526 28,292,225 3,947,649_
lnternal Service Funds
Accrued compensated absences 126,433 11-7,717 1021,551 141,599 16,773
Total Internal Service Funds 126,433 117,717 '102,551 141,599 16,773
Total Governmental Activities $ 36,012,734 $ 3,245,167 $ 10,824,077 $ 28,433,824 $ 3,964,422
D-17
MONROE COUNTY, FLORIDA
BOARD OF COUNTY COMMISSIONERS
Notes,To Financial Statements
For the Year Ended September 30, 2004
NOTE 7 - LONG-TERM DEBT (Continued)
Current
Portion of
Beginning Ending Long-term
Balances Additions Payments Balances Liabilities
Business-type Acfivities:
Revenue note payable $ 3,976,153 $ - $ 302,113 $ 3,674,040 $ 402,494
Accrued compensated absences 371,156 183,143 195,697 358,602 21,167
Landfill closure costs 360,875 13,043 - 373,918 -
Capitalized lease obligations 1,017,270 - 50,000 967,270 90,000
Total Business-type Activities $ 5,364,579 $ 196,186 $ 547,810 $ 5,373,830 $ 473,661
Total Long-Term Debt $ 41,377,313 $ 3,441,353 $ 111,371,,887 $ 33,807,654 $ 4,438,083_
Amounts associated with the Board's governmental activities long-term liabilities are reported on the
government-wide financial statements of the County rather than on the financial statements of the
Board. Amounts associated with the Board's business-type activities and internal service funds long-
term liabilities are reported on the proprietary fund financial statements oft Board. Internal) service
fund long-term debt information is included in the governmental activities on the government-wide
financial statements, because the internal service funds predominately serve those activities.
Summary-of Indebtedness
The following is a summary of bonds and not of the Board as of September 30, 2004:
Governmental Activities
Revenue Bonds:
Infrastructure Sales Surtax Revenue Bonds, Series 2003 $ 20,350,000
Revenue of
Guaranteed Entitlement Refunding Revenue Note, Series 2,953,785
2002
Total Governmental Activities MMLM
Business-type Activities
Revenue of
Solid Waste Disposal System Refunding Revenue Note, $ 3,820,858
Series 2002
Less: Unamortized Discount --ciLL-8�18
Total Business-type Activities $ 3.674.040
D-1 8
MONROE COUNTY, FLORIDA
BOARD OF COUNTY COMMISSIONERS
Notes To Financial Statements
For the Year Ended September 30, 2004
NOTE 7 - LONG-TERM DEBT (Continued)
Debt Service Funding B2ggj[tM2pLs ® 1 e total annual debt service requirements for all bonds and
notes outstanding at September 30, 2004 are as follows,
Governmental Activities BuEjness-tom Acti�it�ie� ..
Principal Interest Total principal interest Total
2005 $ 1,700,237 $ 731,318 $ 2_,431,555 $ 423,468 $ 123,071 $ 546,539
2006 1,740,422 691,758 2,432,180 437,909 108,385 546,294
2007 1,794,806 651,187 2,,445,993 452,841 93,197 546,038
2008 1,848,265 609,355 2,457,620 468,283 '77,492 545,775
2009 1,915,055 561,331 2,476,386 4.84,252 61,251 545,503
2010-2014 7,245,000 2,137,490 9,382,490 1,554,105 80,677 1,634,782
2015-2019 7,060,000 708,865 7,768,865 - - -
$-23,303,785 $ 6,091,304 $ 29,395,089 3,620,656 ' 073 4,364,931
Less: Unam&r-fizedCosts (146,818) - __JL46„818L
$ 3,674,040 $ 544,0737 $ 4,218,113
At September 30, 2004, the current portion of the unamortized discount totals $20,974.
Long-Term Debt at September 30, 2004 is composed of the following issues:
21 455 000 lnfrastruoture Sales Surtax Ie�enue bonds Series 2003
Type: General Government Revenue Bonds
Dated: March 2003
Final maturity: Year 2018
Principal paymerit date: April 1
Interest payment dates: April 1 and October 1
Interest rates: 2.0%to 4.0%
Amount outstanding at September 30th, $20,350,000
Reserve requirement' one; MBIA insured.,
Revenue pledged: One Cent Local Government Infrastructure Sales Surtax
Purpose: To construct and acquire equipment and capital improvements.
Call provisions: First redemption date may not be later than 4/20/13 and no call
premium may exceed 2%of the par amount redeemed.
D-19
MONROE COUNTY, FLORIDA
BOARD OF COUNTY COMMISSIONERS
Notes To Financial Statements
For the Year Ended September 30, 2004
NOTE 7 - LONG-TERM DEBT (Continued)
13,495,144 Guaranteed Entitlement Refunding Revenue Note, Series 2002
Type: General Government Revenue of
Dated: December 2002
Final maturity., Year 2009
Principal payment date: December 1
Interest payment dates: June 1 and December 1
Interest rates: 2.96%
Amount outstanding at September 30th: $2,953,785
Reserve requirement- one.
Revenue pledged- Lien and pledge of Guaranteed Entitlement and Second
Guaranteed Entitlement from the State Revenue Sharing Trust Fund provided by
Chapter 219, Florida Statutes.
Purpose: To refund on a current basis the$7,230,000 Monroe County, Florida
Refunding Revenue Bonds, Series 1993.
Call provisions: No prepayment penalty. Bank requires 10 days notice.
14,143,945 Solid Waste Disposal System Refunding Revenue Note, Series 2002
Type: Enterprise Revenue to
Dated: December 2002
Final maturity: Year 2012
Principal payment date: October 1
Interest payment dates: April 1 and October 1
Interest rates: 3.41%
Amount outstanding at September 30th: $3,674,040
Reserve requirement, one.
Revenue pledged:: Gross revenues from the solid waste disposal, collection and
management systems.
Purpose- To refund on a current basis the Monroe County Municipal Service
District Refunding Improvement Bonds, Series 1991.
Call provisions: No prepayment penalty. an reqlui!res 10 days notice.
.Other Long-Term Debt
On February 19, 2003, the Board approved a settlement agreement pertaining to a land use lawsuit.
The agreement requires that the Board make payments totaling $5,900,000 to the plaintiffs. The first
and second payments were made March 14, 2003 and February 14, 2004 in the sums of $2,500,000
and $2,000,000, respectively. The final payment of $1,400,000 was made in February, 2005. It is
anticipated that Infrastructure Sales Tax Revenues are available to fund the payments.
D-20
MONROE COUNTY, FLORIDA
BOARD OF COUNTY COMMISSIONERS
Notes To Financial Statements
For the Year Ended September 30, 2004
NOTE 8 - DEFEASANCE OF DEBT
In prior years, the Board defeased revenue bonds by placing the proceeds of new bonds with an
escrow agent in irrevocable trust accounts to provide for all future debt service payments on the old
bonds. Accordingly, the trust account assets and liabilities for the defeased bonds are not included in
the Board's financial statements.
The following schedule reflects the outstanding principal on refunded bonds, by issue, as of September
30, 2004:
$2,155,000 Refunding Improvement Revenue Bonds, Series 1983;
defeased on January 1, 1993 using proceeds from the Refunding
Improvement Revenue Bonds, Series 1993/83 $ 1,055,000
$5,000,000 Improvement Revenue Bonds, Series 1988; defeased on May
1, 1993 using proceeds from the Refunding Revenue Bonds, Series 2,825,000
1993/88
Total Governmental Activities $ 3,880 000
$8,000,000 Municipal Service District Improvement Revenue Bonds,
Series 1980; defeased on December 6, 1985 using proceeds from the
$9,211,774 Municipal Service District Refunding Improvement Bonds, $ 5,370,000
Series 1985
$9,211,774 Municipal Service District Refunding Improvement Bonds,
Series 1985; defeased on April 1, 1991 using proceeds from the Municipal
Service District Refunding Improvement Bonds, Series 1991 5,310,000
$4,585,000 Card Sound Road and Bridge Improvement Revenue Bonds,
Series 1993; defeased on March 8, 1994 using available cash 1,695,000
Total Business—type Activities $12 375 000
D-21
MONROE COUNTY, FLORIDA
BOARD OF COUNTY COMMISSIONERS
Notes To Financial Statements
Fort Year Ended September 30, 2004
NOTE 9 ® LEASE OBLIGATIONS
Capitalized lease obligations are stated at the original it market value of leased assets capitalized,
less payments since the inception of the lease discounted at the implicit rate of interest in the lease.
The -future minimum debt reductions under capitalized leases consist of the following at September 30,
2004:
Governmental Business-.type
Activities Activities
Fiscal year ending September 30:
2005 $ 501,798 $ 50,000
2006 299,013 50,000
2007 299,032 50,000
2008 161,331 50,000
2009 125,401 50,000
2010-2014 250,000
2015-2019 250,000
2020-2024 - 217,270
Total minimum payments 1,386,575 967,270
Amounts representing interest (115,692 -
resent value of net minimum lease
payments $ 1,270,683 $ 967,270
Leased property which has been capitalized as of September 30, 2004 is as follows'.'
Governmental Business-type
Activities Activities
Equipment $ 2,029,564 $ 2,335,830
Less: Accumulated Depreciation (418,138) (2,335,8302
$ 1,611,426 $
Rental expense under cancelable operating leases for the current year amounted to $795,068.
The City of Key West leases two properties with a cost of$441,073 from the Comprehensive Plan Land
Authority. These properties, which are included in capital assets, are used to provide parking and city
recreational facilities. The terms of the leases provide for rental of$1 per year for 30 years, expiring in
the year 2022.
D-22
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Z F
MONROE COUNTY, FLORIDA
BOARD OF COUNTY COMMISSIONERS
Notes To Financial Statements
For the Year Ended September 30, 2004
NOTE 12 ® RISK MANAGEMENT
The Board is exposed to various risks of loss related to tort; the of, damage to, and destruction of
assets, errors and omissions, injuries to employees; and natural disasters., During the fiscal years
ended 1976, 1984 and 1988, the Board established the Worker's Compensation, Group Insurance, and
Risk Management Funds, respectively, as internal service funds to account for and finance its
uninsured risks of loss, Under these programs, the Workers Compensation provides $1,000,000
coverage per claim,, The Group Insurance Fund provides self insured excess claims,. Risk
Management has a $5,000,000 excess insurance policy for general liability claims with a $100,000 self®
insured retention, and building property damage is covered forte actual value of the building with a
deductible between $100,000 and $250,000, Deductibles for windstorm and flood vary by location.
The Board purchases commercial insurance for claims in excess of coverage provided by the funds
and for all to risks of loss. Settled claims have not exceeded this commercial coverage in any ofthe
past three years.
All funds of the Board participate in the programs and make payments to the Worker's Compensation,
Group Insurance and Risk Management Funds based on estimates oft amounts needed to pay prior
and current year claims. The claims liabilities reported at September 30, 2004 are based on the
requirements of Governmental Accounting Standards Board Statement No. 10, which requires that a
liability for claims be reported if information prior to the issuance oft financial statements indicates
that it is probable that liability has been incurred at the date oft financiall, statements and the amount
of the loss can be reasonably estimated.
Changes in the claims liability amounts in fiscal year 2003 and 2004 were:
ComEe nsatlon�, insurance _ _j!2222ement Total
Balance at September 30, 2002 $ 900,000 $ 3,456,758 $ 1,838,850 $ 5,995,60F
Current year claims and changes
in estimates 1,198,011 13,091,270 147,61-7 14,436,898
Claim payments (1,098,011,1) (12,502,537) (245,714) _113,846,262L
Balance at September 30, 2003 1,000,,000 4,045,491 1,540,753 6,586,1244
Current year claims and changes
in estimates 909,089 10,288,730 180,358 11,378,177
Claim payments (909,089) _J11,026,324 19,504 154,917
Balance at September 30, 2004 $ 1,000,000 $ 3,307,897 $ 1,501,607 $ 5,809,504
D-25
MONROE COUNTY, FLORIDA
BOARD OF COUNTY COMMISSIONERS
Notes To Financial Statements
For the Year Ended September 30, 2004
NOTE 13 - RETIREMENT PLAN
Florida Retirement System:
Plan Description ® Substantially all full-time Board employees are participants in the Florida Retirement
System, (FIRS), a multiple-employer, cost-sharing public employees defined benefit retirement system
administered by the Florida Department of Administration,, As a general rule, membership in the FRS is
compulsory for all employees working in a regularly established position for a state agency, county
government, district school board, state university, community college or participating city or special
district within the State of Florida. The FRS provides retirement and disability benefits, annual cost-of
living adjustments, and death benefits to plan members and beneficiaries,, Benefits are established by
Chapter 121, Florida Statutes, and Chapter 605, Florida Administrative Code. Amendments tote law
can be made only by Act of the Florida legislature.
The FRS provides for vesting of benefits after 6 years of credited service. Normal retirement benefits
are available to employees who retire at or after age 62 with 6 or more years of service. Early
retirement is available after 6 years of service with a 5% reduction in benefits for each year prior tothe
normal retirement age. Retirement benefits are based on age, average compensation and years-of-
service credit where average compensation is computed as the average of an individual's five highest
years of earnings.
The Florida Division of Retirement issues a publicly available financial report that includes financial
statements and required supplementary information for the FIRS. The report may be obtained by
writing to Florida Division of Retirement, 2639 Monroe Street, Building C, Tallahassee, FL 32399-1560,
or from the website www.frs.state.fl.us.
Funding Polio ® The FRS is noncontributory for members. Participating employer contributions are
based upon state-wide rates established by the State of Florida. These rates are applied to employee
salaries as follows- regular employees, 739%, special risk employees, 18.53%, elected officials,
15.23%, and senior management 9.37%.
The Board contributed to the plan an amount equal to 9.1% of covered payroll during the fiscal year
ended September 30, 2004. The Board's contributions made during the years ended September 30,
2004, 2003, and 2002 were $1,869,186, $2,130,811, and $1,840,700, respectively, equal, to the
required contribution requirements for each year. Therefore, the Board does not have a pension asset
or liability as determined in accordance with GASB Statement No. 27.
NOTE 14 — PENSION PLAN FOR VOLUNTEER FIREFIGHTERS AND EMERGENCY MEDICAL
SERVICES
Plan Description ® The Monroe County, Florida Volunteer Firefighter and Emergency Medical Services
Length of Service Award Plan (LOSAP') is a sinigle-emplloyer defined benefit pension plan administered
by the Board. LOSAP provides retirement and death benefits to plan members and beneficiaries.
Monroe County Ordinance 026-1999 defines the authority under which contribution and benefit
provisions may be amended. This authority is presently held by the Board. LOSAP' had 193
participants forte plan year ended December 31, 2003. Separate, stand-alone financial statements
for LOSAP are not provided.
D-26
MONROE COUNTY, FLORIDA
BOARD OF COUNTY COMMISSIONERS
Notes To Financial Statements
For the Year Ended September 30, 2004
NOTE 14 — PENSION PLAN FOR VOLUNTEER FIREFIGHTERS AND EMERGENCY MEDICAL
SERVICES (Continued)
Funding Policy ® The contribution requirements for plan members and the Board are established and
may be amended by the Board. Plan members are not required to contribute. The Board contributes
an amount determined by an actuarial study. Benefits are calculated based on years of service as the
participants are Unpaid volunteers, The current contribution rate is $383 per volunteer year of service.
Benefits and refunds paid to participants are recorded when due and payable in accordance with the
terms of L,OSAP.
Annual Pension Cost and Net Pension Obligation
Annual Required Contribution $ 73,840
Interest Adjustment -
Contributions Made (71140
Increase in Net Pension Obligation
Net Pension Obligation, beginning of year
Net Pension Obligation, end of year
The annual required contribution fort past year was determined as part of the December 31, 2003
actuarial valuation using a variation of the aggregate actuarial cost method. This method does not
identify or separately amortize unfunded actuarial' liabilities. The actuarial assumptions included (a)
5.0% investment rate of return (b) no assumption for mortality pattern as it is inapplicable (c) no
assumption for salary increases as benefits are not based on compensation and (d) no increase for
inflation as benefits are based on a flat amount per year of service. The actuarial value of assets
includes only the fair value oft assets. There was no unfunded actuarial accrued liability at
December 31, 2003.
Three Year Trend Information
Annual Pension Cost Percentage of APC Net Pension
Fiscal Year Ending AM
Q Contributed. ....ONigation.
12/31/01 $ 66,250 100% $
12/31/02 $ 89,437 100% $
12/31/03 $ 73,840 100% $
NOTE 15 - POST RETIREMENT BENEFITS OTHER THAN PENSION
In addition to the retirement plan described in the previous note, the Board provides post retirement
health care benefits in accordance with state statutes, to all employees who retire from the Board with
at least 10 years of service and have attained the age of 62; and who are enr6lled in the Board's group
health plan. Currently 253 retirees are eligible for this post employment benefit. Expenditures for post
retirement health care benefits, excluding claims, are recognized as the premiums are paid. During the
year ended September 30, 2004 expenditures of$2,244,589 were recognized for post retirement health
care.
D-27
MONROE COUNTY, FLORIDA
BOARD OF COUNTY COMMISSIONERS
Notes To Financial Statements
For the Year Ended September 30, 2004
NOTE 16 —RECOGNITION OF CLOSURE AND POST CLOSURE COST
As described in of 1, current regulations of the U.S. Environmental Protection Agency (EPA) and the
Florida Department of Environmental Protection (FDEP) require municipal solid waste landfills to place
a final cover on closed landfill areas, and to maintain those areas for up to 30 years after closure, The
Board periodically obtains updated and revised estimates of total future closure and postcllosure costs
from its consulting engineers. All amounts recognized are based on what it would cost to perform
closure and postclosure functions in current dollars. Actual costs may be different due to inflation,
changes in technology, or changes in laws and regulations.
Recognition of the liability for closure and post closure costs is based on the landfill capacity used to
date. The landfill capacity of the Board's previously operated landfills is 100% used and has no
remaining landfill life. Closure of these landfills was substantially completed during the year ended
September 30, 1994. The Board has another landfill site, which has never been used. Accordingly, no
future closure cost is accruiable except for post closure costs estimated to be incurred in the coming
ng
year. At September 30, 2004„ the estimated future cost for postclosure maintenance, which is reported
as a long-term liability in the Municipal Service District-Waste enterprise fund, totaled $373,918.
For the public landfill, accounted for in the Municipal Service District-Waste enterprise fund, expenses
associated with the final closure and postclosure maintenance of landfill areas are recognized over the
active life of those areas. These costs are recognized in each operating period based on the amount of
waste received during that period, regardless of when cash disbursements are made for these costs.
The cumulative effect of updated and revised estimates of closure-related costs is recognized in the
period oft change to the extent it relates to current and past operations.
The Florida Department of Environmental Protection approved a post closure operating plan, is
permits the Board to fund closure, and post closure costs as an operating expense using annual
appropriations, The landfill is required by state and federal laws and regulations to make annual
contributions to a cash escrow account to meet financial assurance requirements. In accordance with
laws and regulations, the landfill had cash and investments of $1,662,096 held for these purposes at
September 30, 2004. In the event closure escrows and interest earnings prove inadequate due to
inflation, changes in technology or additional post closure care requirements, these costs may need to
be covered by charges to service users.
NOTE 17 - LITIGATION
The Board is a defendant in various lawsuits and is involved in other disputes wherein suibstantial
amounts are claimed. In the opinion oft Board, these its and claims should not result in judgments
or settlements, which, in aggregate, would have a material adverse effect on the Board's financial
condition.
NOTE 18 - COMMITMENTS AND CONTINGENCIES
Grant Programs - The Board participates in a number of federally assisted grant programs. These
programs are subject to financial and compliance audits by the grantors or their representatives.
Arbitrage Rebate .- In accordance with the Tax Reform Act of 1986, any interest earnings on borrowed
construction funds in excess of the interest costs are required to be rebated to the federal government,
The Board has estimated that there will be no significant liability for arbitrage rebate.
D-28
MONROE COUNTY, FLORIDA
BOARD OF COUNTY COMMISSIONERS
Notes To Financial Statements
For the Year Ended September 30, 2004
NOTE 18 - COMMITMENTS AND CONTINGENCIES (Continued)
Impact Fee Refunds - Unexpended or unencumbered funds arising from the collection of impact fees
may be refunded within one year following the end of the sixth year from the date on which the impact
fee was paid or within three months of the noncommencement of construction.
NOTE 19 — CONDUIT DEBT
Industrial Development Bonds - By resolution adopted February 21, 1995, the Board authorized the
issuance of $3,400,000 of Industrial Development Revenue Bonds for the North Key Largo Utility
Corporation Project. The bonds were subsequently issued March 9, 1995 and are secured by a
mortgage on certain real estate owned by The North Key Largo Utility Corporation. These bonds do
not constitute an obligation of the Board and mature March 2025.
IDA Health Care Facilities Revenue Bonds Series 2003 - The Monroe County Industrial Development
Authority approved the issuance of IDA Health Care Facilities Revenue Bonds, Series 2003, not to
exceed $2,500,000 and for a loan by the Authority to the Guidance Clinic of the Middle Keys, Inc. to
provide for the refinancing of certain outstanding indebtedness of the corporation and for financing
certain capital improvements to the corporations health care facilities. Ownership of the acquired
facilities is in the name of the private entity served by the bond issuance. Neither the County, the
Authority, the State, nor any political subdivision thereof is obligated in any manner for the repayment of
the bonds. Accordingly, the bonds are not reported as liabilities in the accompanying financial
statements. Maturity of the Series 2003 Bonds is August 1, 2018.
NOTE 20 — SUBSEQUENT EVENT
On December 15, 2004, the County entered into an agreement with the Key Largo Wastewater
Treatment District (District), whereby the County granted an interest free loan to the District in the
amount of $731,428. The District will make annual payments of $91,429 to the County beginning on
July 1, 2008 and each July 1st thereafter through July 1, 2018.
i
D-29
MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS
ONE CENT INFRASTRUCTURE SURTAX CAPITAL PROJECT FUND
SCHEDULE OF REVENUES, EXPENDITURES, AND CHANGES
IN FUND BALANCES - BUDGET AND ACTUAL
FOR THE YEAR ENDED SEPTEMBER 30, 2004
Variance with
Final Budget
Original Final Positive
Budget Budget Actual (Negative)
REVENUES:
Taxes $ 10,500,000 $ 10,822,886 $ 15,365,641 $ 4,542,755
Charges for Services - - 272,445 272,445
Fines and Forfeitures - 1,622,885 1,067,511 (555,374)
Investment Income 600,000 600,000 561,482 (38,518)
Miscellaneous 322,886 -
Total Revenues 11,422,886 13,045,771 17,267,079 4,221,308
EXPENDITURES®
Current:
Capital Outlay:
General Government:
Vehicle Replacement 19,274 6,998 - 6,998
General Government Projects 9,946,500 9,007,162 3,300,572 5,706,590
Total General Government 9,965,774 9,014,,160 3,300,572 5,713,588
Public Safety.,
Public Safety Projects - 3,554,071 1,342,395 2,211,676
Old Mariners Hospital 2,252,016 1,622,,884 1,514® 108,082
Islamorada Emergency Vehicle 285,000 - - -
Tot I Public Safety 2,537',016 5,176,955 2,857,197 2,319,758
Physical Environment.
Physical Environment 3,500,000 3,735,071 765,549 2,969,522
Breezeswept 312,886 - -7,73 5,0 7 1 -
T _—otal Physical Environment 3,812,886 765,549 2,969,522
Transportation: Const, Mgmt 539,996 552,272 353,362 198,910
Human Services 7'50,000 1,1142,794 220,407 922,387
Culture and Recreation 5,67.5,6196 5,495,,196, 765,676 4,729,520
Total Capital, Outlay 23,281,368 25,116,448 8,262,763 16,853,685_
Excess/Deficiency of Revenues
Over/(Under) Expenditures 11,25�,482 (1 2,2Z2,677L 9,004,316 21,074,,993
(Continued)
E-1
MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS
ONE CENT INFRASTRUCTURE SURTAX CAPITAL PROJECT FUND
SCHEDULE OF REVENUES, EXPENDITURES, AND CHANGES
IN FUND BALANCES - BUDGET AND ACTUAL - CONTINUED
FOR THE YEAR ENDED SEPTEMBER 30, 2004
Variance with
Final Budget
Original Final Positive
Budget Budget Actual (Negative)
Other Financing Sources/(Uses):
Reserve for Contingencies (1,029,587) (570,190) 570,190
Transfers from Other Funds 9,472 (9,472)
Transfers to Other Funds (8,112,672 (8,669,346) 4,113,9 4,555,378
Total her Financing Sources/(Uses) (2,442,259) (9,230,064) (4,113,968) 5,116,096
Net Change in Fund Balances (21,300,741) (21,300,741) 4,890,348 26,191,089
Fund Balances, October 1 34,809,939 34,809,939 34,809,939 -
Fund Balances, September 30 $ 13,509,198 $ 13,509,198 $ 39,700,287 $26,191,089
E 2
MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS
INFRASTRUCTURE SALES SURTAX REVENUE BONDS,
SERIES 2003 CAPITAL PROJECTS FUND
SCHEDULE OF REVENUES, EXPENDITURES, AND CHANGES IN
FUND BALANCES ® BUDGET AND ACTUAL
FOR THE YEAR ENDED SEPTEMBER 30, 2004
Variance with
Final Budget
Original Final Positive
Budget Budget Actual (Negative)
REVENUES:
Investment Income 150,000 $ 150,000 $ 308,002 153,002
EXPENDITURES:
Current:
Capital Outlay:
General Government:
General Government Projects 1 2,590,000 2,590,000 8,336 2,581,164
General' Government Projects II 9,494,320 9,494„320 9,494,320
Total General Government 12,084,320 12,084,320 8,536 '12„075,484
Public Safety:
Public Safety Projects 1 5,307,000 6,142,041 1,991,133 4,150,908
Public Safety Projects 11 1,100,000 2.64, - 264,99
Total Public Safety 6,407,000 6,407,000 1„991,133 4,415,867
Human Services:
Human Service Projects 1 2,185,000 2,165„000 73,919 2,111,081
Human Service Projects li 300,000 300,000 - 300„000
Total Human Services 2,485,000 2,485,000 73,919 2,411,081
Total Capital Outlay 20,976,320 20,976,320 2,073,663 13,902,432
Excess/deficiency of Revenues
Over/(Under) Expenditures 20„626,320 (Z2,826,320j (1„765,666) 19,060,434
Net Change in Fund Balances (20,826„320) (20,8 6,320) (1,765,886) 19,060,434
Fund Balances, October 1 20,665,314 20,885,8114 20,885,81
Fund Balances, September 30 59,494 59,494 $ 19,1119,920 $ 19,060,434
®3
NONMAJOR GOVERNMENTAL FUNDS
SPECIAL REVENUE FUNDS
AFFORDABLE HOUSING PROGRAMS
To account for revenues and expenditures of various to income housing programs.
LAW LIBRARY
To account for all revenues and expenditures for the County's law library.
TOURIST DEVELOPMENT DISTRICTS
To account forte local option three cent bed tax in five district funds and an Administrative
and Promotional Fund for the expenditures of advertising, promotions, and special events of
the County Tourist Development Council.
IMPACT FEES
To account fort revenues and expenditures relating to impact fees collected for roadways,
parks and recreation, libraries, solid waste, police facilities, fire and EMS, and fair share
housing.
FIRE AND AMBULANCE DISTRICTS
To account for revenues and expenditures in districts for fire and ambulance services.
UPPER KEYS HEALTH CARE SPECIAL TAXING DISTRICT
To account for all transportation and hospitalization costs of Monroe County trauma patients in
Dade County.
UNINCORPORATED AREA SERVICE DISTRICTS
To account for all revenues and expenditures for planning, building and zoning and parks and
recreation services provided only to the unincorporated area of the County.
LOCAL HOUSING ASSISTANCE SPECIAL REVENUE FUND —
The Local Housing Assistance Fund is used to account for the revenues and expenditures for
the administration and implementation oft State Housing Initiatives Partnership Program,
MUNICIPAL POLICING
To account for all revenues and expenditures for local road patrol law enforcement in the City
of Marathon, City of Layton and Warnorada, Village of Islands.,
911ENHANCEMENTFEES
To account for fees levied on each telephone access line in Monroe County for the
enhancement of the 911 ernergency telephone system.
DUCK KEY SECURITY DISTRICT
To account for the revenues and expenditures in providing security services forte Duck Key
District.
BOATING IMPROVEMENTS
To account for revenues and expenditures for providing boating-related activities,, for removal
of vessels and floating structures deemed a hazard to public safety and health, and for
manatee and marine mammal protection and recovery.
(Continued)
NONMAJOR GOVERNMENTAL FUNDS
SPECIAL REVENUE FUNDS — CONTINUED
MISCELLANEOUS SPECIAL REVENUE
To account for revenues and expenditures earmarked for specific purposes.
ENVIRONMENTAL RESTORATION
To account for all revenue and expenditures for fines/fees collected and earmarked for
environmental protection.
LAW ENFORCEMENT TRUST
To account fort funds used for the purpose of training police officers and supporting
personnel in the prevention, investigation, detection and identification of crime.
COURT FACILITY FEES
To account for revenues collected upon the institution of any civil action, suit or proceeding to
be used exclusively in providing and maintaining existing and future facilities forte use of the
Circuit and County Court systems.,
DRUG ABUSE TRUST
To account for assessments collected for drug abuse programs and to disburse assistance
grants for drug abuse treatment and/or educational programs is meet the standards for
qualification of such programs by the Department of Health and Rehabilitative Services,
MARATHON MUNICIPAL SERVICE DISTRICT
To account for the revenues and expenditures for municipal services for Marathon.,
CONCH KEY WASTEWATER MTSU
To account for the revenues and expenditures for waste water services for Conch Key.
BAY POINT WASTEWATER MTSU
To account fort revenues and expenditures for waste water services for Bay Point,
KEY LARGO WASTEWATER MTSU
To account for the revenues and expenditures for waste water services for Key Largo.
DEBT SERVICE FUNDS
1993 REFUNDING IMPROVEMENT BONDS — 1988
To account for accumulation of resources for, and payment of, interest and principal on the
long-term debt incurred in the refunding of the 1988 A& B Improvement Bonds,
1991 SALES TAX REVENUE AND REFUNDING BONDS
To account for accumulation of resources for, and payment of, interest and principal on the
long-term debt incurred in the building oft new Monroe County Detention Facility.
CLERK'S REVENUE NOTE
To account for accumulation of resources for, and payment of, interest and principal on the
long-term debt incurred for the Clerk's network system.
(Confinued)
NONMAJOR GOVERNMENTAL FUNDS
DEBT SERVICE FUNDS—CONTINUED
INFRASTRUCTURE SALES SURTAX REVENUE BONDS, SERIES 2003
To account for accumulation of resources for, and payment of, interest and principal on the
long-term debt incurred in the issuance of$21,455,000 in revenue bonds.
CAPITAL PROJECT FUNDS
CLERK'S REVENUE NOTE
To account for the Clerk's network system from the Florida Local Government Finance
Commission Loan.
MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS
COMBINING BALANCE SHEET
NONMAJOR GOVERNMENTAL FUNDS
SEPTEMBER 30, 2004
SPECIAL
Tourist Tourist
Affordable Development Development
Housing Lave All Districts Adm�n & Prorino
Programs Library Two Cent Two Cent
ASSETS
Cash and Cash Equivalents 277,779 $ 44,1253,449,351 $ 3,7 7,670
Accounts Receivable, Net - - 6
Due from Other Funds - - 19,194 39,773
Due from Other Governmental Units - - -
Due from Constitutional Officers - 187,766 3
Mortgages/Notes Receivable 327,365
Allowance for Mortgages/Notes Receivable (327,365) -
Interest Receivable - _
Total Asset' $ 277,779 $ 44,125 $ 3,656„311 $ 4,216,616
LIABILITIES AND FUND BALANCES
Liabilities:
Accounts Payable - 369,533 434,873
etailnage Payable A - - -
Accrued Wages and Benefits Parable - - 176 2,817
Due to Other Funds _ -
Due to Other Governmental Units - 4,434 2,650
Due to Constitutional Officers 15 542 9,917
Deposits in Escrow
Deferred Revenues - w
Accrued Interest Payable - - _
Total Liabilities 15 394,735 450,257
Fund Balances:
Encumbrances - - w
Debt Service -
Unreserved, Designated for Special Rev. Fund - a
Unreserved, Undesignated 277„779 44,110 3,261,576 3,766,359
Total Fund Balances 277,779 44,110 3,261,576 3,766,359
Total Liabilities and FundBalances 277,779 $ 44,125 3,656,311 4,216,616
W1
REVENUE FUNDS
Tourist Tourist Tourist Tourist 'Tourist
Development Development Development Development Development
District#One District#Two District #Three District#Four District#Rve Impact Fees,
Three Cent Three Cent Three Cent Three Cent Three Cent Roadways
$ 4,175,576 $ 478,233 $ 1,155,023 $ 1,291,276 $ 1,021,180 $ 6,947,932
15,907 1,670 3,987 3,801 4,119 -
- - - - 950
150,458 15,424 44,146 40,273 38,127 -
4,341,941 $ 495p327 $ 1,203,156 --$-1,3 --5,350 $ 1,063,426 $ 6,948,882
1,009,683 $ 22,950 $ 57,750 $ 67,907 $ 167,538 $ -
3,525 1,324 65 69 3,423 -
1,653 - - - - 154,152
25,177 - 71,322 - - -
7 190 364 214 54
1,040„827 24-,46-4--- 129,501 68,19-0 171,015 154,152
409,726 - - - -
2,891,388 470,863 1,073,655 1,267,160 892,411 6,794,730
3,301,114 470,863 1,073,655 1,267,,160 892,411 6,794,730
4,341,941 $ 495,327 $ 1,203,156 $ 1,335,350 $ 1,063,426 $ 6,948,882
(Continued)
F-2
MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS
COMBINING BALANCE SHEET-CONTINUED
NONMAJOR GOVERNMENTAL FUNDS
SEPTEMBER 30, 2004
SPECIAL
Impact Fees,
Parks and Impact Fees, Impact Fees, Impact Fees,
Recreation Libraries Solid Waste Police Facilities
ASSETS
Cash and Cash Equivalents $ 1,038,390 $ 458,309 $ 184,947 $ 218,128
Accounts ReceivaUe, Net - - - -
Due from Other Funds - - - -
Due from Other Governmental Units - 726 192 45
Due from Constitutional Officers - - - -
Mortgages/Notes Receivable -
Allowance for Mortgages/Notes Receivable -
Interest Receivable - - -
Total Assets $ 1,038,390 $ 459,035 $ 185,139 $ 218,173
LIABILITIES AND FUND BALANCES
Liabilities',
Accounts Payable $ - $ - $ - $ -
Retainage Payable - - - 33,628
Accrued Wages and Benefits Payable - - - -
Due to Other Funds - - - -
Due to Other Governmental Units - - - -
Due to Constitutional Officers - - - -
Deposits in Escrow - - - -
Deferred Revenues - - - -
Accrued Interest Payable -
Total Liabilities - - - 33,628
Fund Balances:
Encumbrances - - - -
Debt Service - - -
Unreserved, Designated for Special Rev. Fund - - - -
Unreserved, Undesignated 1,038,390 459,035 185,139 184,545
Total Fund Balances 1,038,390 459,035 185,139 '184,545
Total Liabilities and Fund Balances $ 1,038,390 $ 459,035 $ 185,139 $ 218,173
F-3
REVENUE FUNDS
Fire Upper Days Uninccrpo.
Impact, Fees, District 1, Heailth Care Firs & Amb Area Service
Impact Fees„ Fair Share Lowerand Special District , District,
Fire 5 Housing Middle Days Taxing District Key L r¢ o Parks & Rec.
231,576 15,645 1,513,728 2,652,739 3,1 3 844,032
- - 321,111 - -
315 119 - - 41,348
- - 66,337 - 13,812 14,47
31,391 $ 15,645 $ 2,042,609 $ 2„652,739 $ 416,940 699,64
- - 96,605 7,743 $ 31,256 $ 17,195
- - 332,144 7,430 2,671 34,017
- - 1, - 11
- 1,079 170 1,643 1,97
® - - 330
-
- 120,803 -
® - 551,910 15,343 35➢570 53,639
® 216 7,715 3,433 -
231,891 15,645 1,490,483 2,629,631 377,937 346„215
231,891 15„645 1,490,699 2,637,396 361„370 846,215
231,891 15,645 2,042,609 $ 2,652,739 $ 416,940 899,854
F-4
MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS
COMBINING BALANCE SHEET- CONTINUED
NONMAJOR GOVERNMENTAL FUNDS
SEPTEMBER 30, 2004
SPECIAL
:cal 911 Duck
:using Municipal Enhancement Security
Assistance Policing Fees District
ASSETS
Cash andEquivalents ,700,520 1,083,002 487,711 138,942
Accounts Receivable, Net - - 2 ,172 -
Due from father Funds - - - -
Due from Other Governmental Units - - 31,504 -
Due from Constitutional Officers - 51,531 - 1,040
Mortgages/Notes Receivable 2,921,21 - - -
Allowance for Mortgages/Notes Receivable (2,921,212) - -
Interest Receivable 46,295 - -Total Assets $ 2,746„615 $ 1,13'4,533 $ 545,387 139,982
LIABILITIES AND FUND BALANCES
Liabilities:
Accounts Payable 20,496 24,908 $ -
Retainage Payable - - - -
Accrued Wages and Benefits Payable - - 5,969 -
Due to Other Funds - - - -
Due to Other Governmental Units 24,743 - -
Due o Constitutional Officers - 1,846 - -
Deposits in Escrow - - - -
Deferred Revenues - - - -
Accrued Interest Payable -
Total Liabilities 45,239 1,646 30,877 -
Fund Balances:
Encumbrances - - - -
Debt Service - - - -
Unreserved, Designated for Special Rev. Fund - - - -
Unreserved, Undesignated 2,701„576 1,132,687 514,510 139,982
Total Fund Balances 2,701,576 1,132,687 514,510 139,982
Total Liabilities and Fund Balances 2,746,815 1,134,533 545,387 139,982
F-
R VENUE FUNDS
scell neous Law Court Drug
Boating Special Environmental Enforcement Facility Abuse
—improvement Revenue Restoration Trust Fees Trust
1,084,410 2,236,113 $ 50,138170,743 839„666 69„647
960
- 2„949 -
32„994 15,566 21,310 26 394
1„117„404 $ 2,255,610 $ 50„138 192„053 $ 840,014 70,241
46,015 $ 34„153 $ - $ ® $
50,181 8,538
26,519 2 - a
m m 21„ 3
7,000 30„271
129,715 73„391 _ 21,132
937„669 2,182,219 50,138 170,921 640,014 70„241
987,689 2„182,219 50,138 170„921 640„014 70,241
$ 1,117„404 $ 2,255,610 50,138 $ 192, $ 840,014 $ 70„241
(Continued)
F-6
MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS
COMBINING BALANCE SKEET- CONTINUED
NONMAJOR GOVERNMENTAL FUNDS
SEPTEMBER 30, 2004
SPECIAL
Marathon Conch Key Bay Pointe Largo
Municipal Wastewater Wastewater Wastewater
Service MSTU MSTU MST
ASSETS
Cash and Cash Equivalents $ 751,625 $ 7,488 $ 30,179340„652
Accounts Receivable, Net - - - -
Due from Other, Funds
Due from Other Governmental Units - - -
Due from Constitutional Officers 1 ,462 13 548 10,816
Mortgages/Notes Receivable - - - -
Allowance for Mortgages/Notes Receivable - - -
Interest Receivable - -Total Assets 765,087 $ 7,621 30„727 $ 351,668
LIABILITIES AND FUND BALANCES
Liabilities;
Accounts Payable - 7,331 29,274 117,932
Retainae Payable - - -
Accrued Wages and Benefits Payable - - - -
Due to Other Funds - - - -
Due to Other Governmental Units 2 - -
Due o Constitutional Officers - - - -
Deosits in Escrow - - - -
Deferred Revenues - - - -
Accrued Interest Payable - - - -
Total Liabilities 2 7,331 29„274 117„032
Fund Balances:
Encumbrances - - -
Debt Service - - - -
Unreserved„ Designated for Special Rev. Fund - - - -
Unreserved, Undesignated 765,085 290 1„453 233„736
Total Fund Balances 765,085 290 1,453 233„736
Total Liabilities and Fund Balances 765„087 7„621 30„727 1,668
-7
REVENUE FUNDS DEBT SERVICE FUNDS
1993 1991 Sales Tax Infrastructure Total
Total Nonmajor Refunding Revenue & Clerk's Sales Surtax e
Special Revenue Improvement Refunding Revenue Revenue Bonds, Service
Funds Bonds-1988 Bonds Note Series 2003 Funds
40,180,025 _ 504,016 $ 504,016
347,368 - - - _ _
11 _ _ _
199,462 _ - _
1,123,047 _ _ _3,248,577 _
(3„248,577) -
46,295 _ _ _ - -
$ 41,990,608 - $ _ $ 504,016 $ 504,016
2,583,392
33,626
39 ,630
215,721
160,147
35,063
330
153,07
_ _ - 326,115 326,115
3„579,935 _ m 326,115 326,115
11, _ _ _ _ -
- - _ 177,901 177,901
,7 _ - _ _ _
37,989,533 - - _ - -
36,410,623 - _ w 177,901 177,901
41,990,608 _ _ 504,016 504,016
(Continued)
F-
MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS
COMBINING BALANCE SKEET - CONTINUED
NONMAJOR GOVERNMENTAL FUNDS
SEPTEMBER 30, 2004
CAPITAL PROJECT FUND
Total otal
Clerk's Capital) Nonmajor
Revenue Project Governmental
Note Fund Funds
ASSETS
Cash and Cash Equivalents 118,570 118,570 40„602„61
Accounts Receivable, Net - - 347,368
Due from Other Funds 19„428 19,428 108,839
Due from Other Governmental Units - - 199,462
Due from Constitutional Officers - - 1,128,047
Mortgages/dotes Receivable - - 3,248,577
Allowance for Mortgages/Notes Receivable - - (3,248, 77)
Interest Receivable - - 46,295
Total Assets 13 ,998 $ 37,998 $ 42,632,622
LIABILITIES AND FUND BALANCE
Liabilities-
Accounts Payable 20,226 20„226 2,603„61
Retainage Payable - - 33,628
Accrued Wages and Benefits Payable - - 393,630
Due o Other Funds - - 215,721
Due to Other Governmental Units - - 160,147
Due o Constitutional Officers - - 35,063
Deposits in Escrow - 330
-
eferred Revenues - - 158,07
Accrued Interest Payable - - 326,115
Total Liabilities 20,226 20,226 3,926,326
Fund Balances:
Encumbrances - - 11,364
Debt Service - - 177,901
Unreserved, Designated for Special Rev. Fund - - 409,726
Unreserved, Undesignated 117,772 117,772 38,107,305
Total Fund Balances 117,772 117,772 38,706„296
Total Liabilities and Fund Balance $ 137,998 $ 137,998 42,632,622
F-
This Page Intentionally Left Blank
MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS
COMBINING STATEMENT OF REVENUES, EXPENDITURES
AND CHANGES IN FUND BALANCES
NONMAJOR GOVERNMENTAL FUNDS
FOR THE YEAR ENDED SEPTEMBER 30, 2004
SPECIAL
ounst Tourist
Affordable Development Development
Dousing Law All Districts Adrnin & Promo
Programs Library Two Cent Two Cent.
Revenues:
Taxes - - 2,962,775 6,139,452
Licenses and Permits - - -
Intergovernmental - - -
Charges for Services - 31,793 37,427 77,555
Fines and Forfeitures - - -
Investment Income 3,982 429 44,997 43,311
Miscellaneous 7,935 - - 1,097
Total Revenues 11,917 32,222 3,045,199 6,261,415
Expenditures:
Current:
General Government - - - -
Public Safety - - -
Physical Environment - - - -
Economic Environment 1,531 - 3,072,748 6,023,936
Human Services - - -
Culture and Recreation - - -Court -
Related - 46,165 - -
Capital Projects - - - -
Debt Service - - -
Total Expenditures 1,531 46,165 3,072,748 6,023,936
Excess/Deficiency of Revenues
Over/(Under) Expenditures 10,366 (13,943) (27„549 37,479
Other Financing Sources/(Uses).
Transfers from Other Funds 30,000 - -
Transfers to Other Funds ( ,712) - (60,7 ) (135,146)
Capital Lease Acquisition - - - -
Total Other Financing Sources/(Uses) (3,712) 30,000 (60,734) (135,146)
Net Change in Fund Balances 6,6741 (66,283) 102,333
Fund Balances-October 1 271,105 26,053 3,349,659 3,664,026
Fund Balances-September30 277,779 $ 44,110 3,2611,576 3,766,359
F-1
i
REVENUE FUNDS
c41rE t O-LFISt Tourist C_Uf1 st uri t
Development Development Development Development Development
District#One District#Two [district#Three District#Four District#Five Impact Fees,
Three Cent Three CentThree Cent Three Cent Three Cent Roadways
2„455„376 $ 257,710 $ 615,488 $ 586,764 $ 635,773 -
31,018 3„256 7,775 7,412 6„032 -
54,557 6,430 14,360 14„654 10,994 91,872
- - - - - 173,090
2,540,953 267,396 637„623 608,830 654„799 264,962
2,837,495 240,327 472„296 205,155 371,844 -
2„637,495 240,327 472„296 205„155 371,844 -
(296,542) 27,069 165,325 403,675 262,955 264„962
(55,492) (21,033) (30,41 ) (37„433) (38,818) (284,568)
(55,492) (21,033) (30„416) (37,433) (38,818) (284,568)
(352,034) 6,036 134,907 366,242 244,137 (19,606)
3„653,148 464,827 938,748 900,9118 646„274 6,814,336
3„301,114 $ 470,863 1,073,655 $ 1,267,160 $ 692„411 6,794„730
(Continued)
F-11
MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS
COMBINING STATEMENT OF REVENUES, EXPENDITURES
AND CHANGES IN FUND BALANCES-CONTINUED
NONMAJOR GOVERNMENTAL FUNDS
FOR THE YEAR ENDED SEPTEMBER 3 , 2004
SPECIAL
Impact Fees,
ParksImpact Fees, Impact Fees„ Impact Fees,
Recreation Libraries Solid Waste Police Facilities
Revenues:
Taxes _ _ _ _
Licenses and Permits - - - -
Intergovernmental - - _ -
Charges for Services - - - -
ines and Forfeitures - - _ _
Investment Income 13„285 5,916 2,350 2,693
Miscellaneous 76„728 55„441 13„442 26„693
Total Revenues 90,013 61,357 15„792 29,366
Expenditures:
Current:
General Government - - - -
Public Safety - _ _ -
Physical Environment _ - _
Economic Environment - - - -
Human Services - - -
Culture and Recreation 60,000 51,929 -
Court Related - - - -
Capital Projects - -Debt Service - _
Total Expenditures 60„000 51,929 - -
Excess)Deficiency of Revenues
Over/(Under) Expenditures 30„013 9,426 15,792 29„366
Other Financing Sources/(Uses):
Transfers from ('ether Funds - - - -
Transfers to Other Funds _ - - -
Capital Lease acquisition - - - -
Total Other Financing Sources/(Uses) - - - -
Net Change in Fund Balances 30,013 9,426 15,792 29,366
Fund Balances-October 1 1,008,377 449,607 169„347 155„159
Fund Balances-September30 $ 1,038,390 459,035 65„139 184,545
F-12
REVENUE FUNDS
Fire &Amb pp r Rens U ninc rpa
Impact Fees, District#1, Health Care Fire &Arnb Area Service
Impact Fees„ Fair Share Lowerand Special District , District„
Firs & EMS Housing Midde Keys Taxing District Key Largo Parks & Rec.
- - 5,292,809 - 850,453 1,011,357
® 31,815 - 784,498
- - 389,914 - 13,740 62,890
3,014 8 48,333 36,676 11,007 17,372
20,722 15,637 969 201,206 106 33,420,
23,736 15,645 5„763,840 56,662 875,308 1,909,537
- - 249,300 - 4 ,923 -
43,200 - 5,298,348 - 760„252
® - - 185,929 - -
® - - - - 1,153,791
- - 157,235 - 165,210 -
43,200 - 5,704,863 165,929 966,385 1,153,791
(19,464) 15,645 56, 7 (129,047) (91,077) 75 ,746
® (537,074) (26,677) (101,475) (299,160)
- - 347„599 - 104,562 -
(169,475) (26,677) 3,067 (299,160)
(19,464) 15,645 (130,518) (155,724) (87,990) 456,586
251,355 - 1,621,217 2,793,120 469,360 369„629
231,891 $ 15,64,E $ 1,490,699 2,637,396 $ 381,370 $ 646,215
(Confinued)
F-13
MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS
COMBINING STATEMENT OF REVENUES, EXPENDITURES
AND CHANGES IN FUND BALANCES-CONTINUED
NONMAJOR GOVERNMENTAL FUNDS
FOR THE YEAR ENDED SEPTEMBER 30, 2004
SPECIAL
Local 911 Duck Key
Housing Municipal Enhancement Security
Assistance Policing Fees District
Revenues
Taxes $ $ 3,153,813 - -
Licenses and Permits - - - -
Intergovernmental 848,869 - - -
Char es for Services - 2u589„ 51 446„301 1,039
Fines and Forfeitures - - - -
Investrnent Income 31,775 26,051 6,716 2,060
Miscellaneous 474„203 - - 72„019
Total Revenues 1,354,847 5,769„015 453,517 75,136
Expenditures®
Current:
General Government - 157,727 - 2,141
Public Safety - 5,879,046 395,950 70,236
Physical Environment - - - -
Econornic Environment 532,938 - - -
Human Services - - - -
Culture and Recreation - - - -
Court Related - - - -
Capital Projects - - - -
Debt Service - - - -
Total Expenditures 532,938 6,036,773 395,950 72„377
Excess/Deficiency of Revenues
Over/(Under) Expenditures 821,909 (267,758) 57,567 2,761
Other Financing Sources/(Uses).-
Transfers from Other Funds 3,71 - - -
Transfers to Other Funds - (52,357) - -
Capital Lease Acquisition -
Total Other Financing Sources/(Uses) 3,712 (52,357) -
Net Change in Fund Balances 825,621 (320„115) 57,567 2,761
Fund Balances-October 1 1,875,955 1,452,802 456,943 137„221
Fund Balances-September 30 $ 2,701,576 1,132,687 514,510 $ 139,982
F-1
REVENUE UE U ND
a ceHane us Law Court Drug
Boating Special Environmental Enforcement Facility Abuse
Improvement Revenue Restoration Trust Fees Trust
- 17,793 - - - -
530,155 127, - - 33,931 10,550
- 251,901 - 276,566 - -
12,033 27,189 2,822 10,850 839
- 7,350 - - - -
542,166 431,425 780 279,388 44„791 11,369
_ 162,671 - 383,962 - -
272, 02 - 19,816 - -
- 5,263 - - - -
- 10,7 - -
9,720 - - -
- 6„401 - - 1,417 -
272,602 1964 19„616 63,962 1,417 -
269,586 234,581 (19,036) (104, 74) 43„364 11,389
® 960 - _ - -
( ,192) - (1 ) - - -
(47,192) 960 (106) _ - -
222,394 235,541 (19,144) (104,57 ) 43,364 11,389
765,295 1,946„676 69,262 275,495 796,650 56,652
$ 987,689 2,182,219 $ 50„136 170,921 $ 840,014 70,241
(Confinued)
F-15
MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS
COMBINING STATEMENT OF REVENUES, EXPENDITURES
AND CHANGES IN FUND BALANCES-CONTINUED
NONMAJOR GOVERNMENTAL FUNDS
FOR THE YEAR ENDED SEPTEMBER 30, 2004
SPECIAL
Marathon Conch Key Bay Point KeyLargo
Municipal Wastewater Wastewater Wastewater
Service MSTU MSTU MSTU
Revenues:
Taxes 954,191 9„ 381,207 764,106
Licenses and Permits - - -
Intergovernmental - - -
Charges for Services 13,420 133 548 10,810
Fines and Forfeitures - - _
Investment Income 8,030
Miscellaneous - - - - _
Total Revenues 975„641 9„726 39„176 779„563
Expenditures:
Current:
General Government 27,660 274 1,130 22„27
Public Safety - -
Physical Environment 182„396 9,164 36,593 523„353
Economic Environment - - - -
uman Services - - -
Culture and Recreation - - -
Court Related - - -
Capital Projects - - - -
et Service - - - _
Total Expenditures 210,556 9,433 37,723 546,127
Excess/Deficiency of Revenues
Over/(Under) Expenditures 765„035 290 1,453 233,736
Other Financing Sources/(Uses):
Transfers from Other Funds - - -
Transfers to Other Funds - -
Capital Lease Acquisition - -
Total Other Financing Sources/(Uses) - - - _
Net Change in Fund Balances 765,085290 1,453 233„73
Fund Balances-October 1 - - -
Fund Balances-September 30 765,085 1,453 233„736
®1
REVENUE FUNDS DEBT SERVICE FUNDS
19sa-1991 es Tax Infrastructure Tit l
Total Nonmajor Refunding Revenue & Oerk's Sales Surtax Debt
Special Revenue Improvement Refunding Revenue Revenue Bonds, Service
Funds Bonds-1 988 Bonds Note Series 2003 Funds
$ 25,727,872 $
17,793
1,665,182 636,804 636,804
4,434,542 - -
528,467 -
560,772 29 8,764 8,793
999,060 - -
33,933,688 29 645,568 645,597
501,429 - - -
12,993,665
1,044,924
13,763,535
196,718
1,275,440
55,983
322,445 7,019,603 7,019,603
.................
30,154,139 - 7,019,603 7,0191,603
3,779,549 29 (6,374,035) (6,374,006)
34,672 - 5,981,676 5,981,676
(1,731,397) (501,303) (1,530,381) (1,072) - (2,032,756)
452,161
(1,244,564) (501,303) (1,530,381) (1,072) 5,981,676 3,,948,920
2,534,985 (501,303) (1,530,381) (1,043) (392,359) (2,425,086)
35,875,638 501,303 1,530,381 1,043 570,260 2,602,987
38,410,623 $ - $ - $ 177,901 $ 177,901
(Continued)
F-17
MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS
COMBINING STATEMENT OF REVENUES, EXPENDITURES
AND CHANGES IN FUND BALANCES - CONTINUED
NONMAJOR GOVERNMENTAL FUNDS
FOR THE YEAR ENDED SEPTEMBER 30, 2004
CAPITAL PROJECT FUND
Total Total
Clerk's Capital Nonrnajor
Revenue Project. Governmental
Note u Funds
Revenues:
Tares - - 25,727,872
Licenses and Permits - - 17,793
Intergovernmental - - 2,301,986
Charges for Services - - 4„434,542
Fines and Forfeitures - - 526„467
Investment Income 3„366 3,366 572,953
Miscellaneous - - 999„060
Total Revenues 3,366 3,388 34„562,673
Expenditures:
Current:
General Government - - 501,429
Public Safety - - 12,99 „665
Physical Environment - - 1,044,924
Economic Environment - - 13„763,535
Human Services - - 196,718
Culture and Recreation - - 1,275,440
Court Related - - 55„963
Capital Projects 241,116 241,116 1,11
Debt Service - - 7,342,048
Total Expenditures 241,116 241,11637„414,658
Excess/Deficiency, of Revenues
Over/(Under) Expenditures (237,725) (237,728) (2,632„165)
Other Financings Sourcesf(Uses):
Transfers from Other Funds 1, 72 1,072 ,017,
Transfers to Other Funds - - (3, 4,13)
Capital Lease Acquisition - - 452,161
Total Other Financing Sources/(rises) 1,072 1,072 2„705„428
Net Change in Fund Balances (236„656) (236,656) (126,757)
Fund Balances-October 1 354„426 354,428 33,333„053
Fund Balances-September 30 117,772 117,772 38,706,296
F-16
MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS
SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN
FUND BALANCES - BUDGET AND ACTUAL
AFFORDABLE HOUSING PROGRAMS SPECIAL REVENUE FUND
FOR THE YEAR ENDED SEPTEMBER 30, 2004
Variance with
Final Budget
Original Final Positive
Budget Budget Actual (Negative)
REVENUES:
Investment Income $ 4,143 $ 4,143 $ 3,982 $ ('161)
Miscellaneous - - 7,935 7,935
Total Revenues 4,143 4,143 11,917 7,774
EXPENDITURES:
Current:
Economic Environment:
Affordable Housing Initiatives 250,532 46,820 1,531 45,289
Excess/Deficiency of Revenues
Over/(Under) Expenditures (246,389 677" 10,386 53,063
Other Financing Sources/(Uses):
Reserve for Contingencies (5,000) (5,000) - 5,000
Transfers to her Funds (203,712�_ (3,,712) 200,000
Total Other Financing Sources/(Uses) L5,OOOL (208,712) 3,712) 205,0010
Net Change in Fund Balances (251,389) (251,389) 6,674 258,063
Fund Balances, October 1 271,105 271,105 271,105 -
Fund Balances, September 30 $ 19,716 $ 19,716 $ 2770779 $ 258,063
F-1 9
MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS
SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN
FUND BALANCES - BUDGET AND ACTUAL
LAW LIBRARY SPECIAL REVENUE FUND
FOR THE YEAR ENDED SEPTMBER 30, 2004
Variance with
Final Budget
Original Final Positive
Budget Budget Actual (Negative)
REVENUES:
Charges for Services 37,000 37,000 1 u7 3 (5„20-7)
Investment Income 500 500 429 (71
Total Revenues 37,500 37,500 32„222 (5,278
EXPENDITURES:
Current:
Court Related
Judicial Support 50,013 46,671 46,165 70
Excess/Deficiency of RevenUes
Over/(Under) Expenditures (42„513) (0ro371 (13n043) (4„572
Other Financing Sources/(Uses):
Reserve for Contingencies (3„612) (3,612) - 3„612
Transfers from Other Funds - 30,000 30,000
Transfers to Other Funds - 33m142j.' - 33„142
Total Other Financing Sources/(Uses) (3r612) (6 754L 30,000 36,754
Net Change in Fund Balances (46,125) (16,125) 16„057 32,162
Fund Balances, October 1 26,053 26,053 28„053 -
Fund Balances, September 30 $ (18,072) $ 11,926 44„110 $ 32,162
F-20
ONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS
SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN
FUND BALANCES -BUDGET AND ACTUAL
TOURIST DEVELOPMENT, ALL DISTRICTS, TWO CENT SPECIAL REVENUE FUND
FOR THE YEAR ENDED SEPTEMB R 30, 2004
Variance with
Final Budget
Original Final Positive
Budget Budget Actual (Negative)
REVENUES:
Taxes 29 16,973 2,518,973 2,962,775 443,802
Charges for Services - - 37,427 37,427
Investment Income - - 44,997 44„997
Total Revenues 2,516„973 2,516„973 3,045,199 526„226
EXPENDITURES;
Current:
Economic Environment:
Cultural Umbrella 615,800 615,800 487,752 126,046
Fishing Umbrella 623,800 623@600 573,662 49„91
Dive Umbrella 300,000 300,000291,983 8,017
Operations - Events 1,360,796 „ 60„7 1,168,131 192,665
Catastrophic Emergency 832,833 632,633 - 632,833
Special Projects 741,586 741,586 551,000 190„566
Total Expenditures 4„474,315 4,474„6115 3,07 „746 1,402„067
Excess/Deficiency of Revenues
Over/(Under) Expenditures (1„955„642) (1,955„642) 27„5491 1,928,293
Other Financing Sources/(Uses):
Transfers to Other Funds 77„469) G77„469) G60,734) 16„735
Net Change in Fund Balances (2,033„311) (2,033,311) (66,263) 1„945„026
Fund Balances, October 1 3,349„659 3,,349,859 3,349,859 -
Fund Balances, September 30 $ 1,316,548 1,316,548 3,261,576 $ 1,945,023
F-21
MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS
SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN
FUND BALANCES - BUDGET AND ACTUAL
TOURIST DEVELOPMENT, ADMINISTRATION AND PROMOTIONAL,
TWO CENT SPECIAL REVENUE FUND
FOR THEY YEAR ENDED SEPTEMBER 30, 2004
Variance with
Final Budget
Original Final Positive
Budget Budget Actual (Negative)
REVENUES:
Taxes ,219,807 5,219,807 ,139,452 19„645
Charges for Services - d 77,555 77,555
Investment Income - 43,311 43,311
Miscellaneous - 1,097 1,097
Total Revenues 5,219,807 7219,807 6,261,415 1,041,608
EXPENDITURES:
Current:
Economic Environment:
Advertising and Promotion 4,333,188 4,333,1 4,075,927 257,261
Administrative Services 653,743 653,743 641,657 12,086
Catastrophic Emergency 1,218,395 1,218,395 - 1,218,395
Special Projects 1,311,130 1„311,130 1,306,352 4,778
Total Expenditures 7,516,456 7,516,456 6,023,936 1,492,520
Excess/Deficiency of Revenues
Over/(Under) Expenditures (2„296,6491 (2,296,649) 237,479 2,534,128
Other Financing Sources/(Uses):
Transfers to Other Funds (160,531} (160,5311 (135,1'46 25,385
Net Change in Fund Balances (2,457,180) (2,457,180) 102,333 2,559,513
Fund Balances, October 1 3,6 ,026 3,664,026 3,664,026 -
Fund Balances, September 30 $ 1,206,846 $ 1,206,846 $ 3,766,359 $ 2,559,513
F-22
MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS
SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN
FUND BALANCES ® BUDGET AND ACTUAL
TOURIST DEVELOPMENT, DISTRICT #ONE, THREE CENT SPECIAL REVENUE FUND
FOR THE YEAR ENDED SEPTEMBER 30, 2004
Variance with
Final Budget
Original Final Positive
Budget Budget Actual (Negative)
REVENUES:
Taxes $ 2,081,882 2,081,882 2,455,378 $ 373,496
Charges for Services - - 31,018 31,018
Investment Income - - 54,557 54,557
Total Revenues 2,081,882 2,081,882 2,540,953 459,071
EXPENDITURES:
Current:
Economic Environment:
Advertising and Promotion 819,582 819,225 809,047 10,178
Administrative Services 63,887 56,744 56,518 226
Catastrophic Emergency 424,448 424,448 - 424,448
Special Events 82,139 82,139 71,139 11,000
Bricks and Mortar 2,640,388 2,615,076 1,746,507 868,569
Information Services 154,284 154,284 154,284 -
Beaches 400,000 400,000 - 400,000
Total Expenditures 4,584,728 4,551,916 2,837749-5 1,714,421
Excess/Deficiency of Revenues
Over/(Under) Expenditures j2„502,846j2„470,034L 96,542 2,173,492
Other Financing Sources/(Uses):
Transfers to Other Funds L22,680L 55,492 55,492L -
Net Change in Fund Balances (2,525,526) (2,525,526) (352,034) 2,173,492
Fund Balances, October 1 3,653,148 3,653,148 3,653,148 -
Fund Balances, September 30 $ 1,127,622 $ 1,127,622 $ 3,301,114 2,173,41.92
F 23
MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS
SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN
FUND BALANCES - BUDGET AND ACTUAL
TOURIST DEVELOPMENT, DISTRICT #TWO, THREE CENT SPECIAL REVENUE FUND
FOR THE YEAR ENDED SEPTEMBER 30, 2004
Vairiance with
Final Budget
Original Final Positive
Budget Budget Actual (Negative)
REVENUES:
Taxes $ 198,370 $ 198,370 $ 257,710 $ 59,340
Charges for Services. - - 3,256 3,256
Investment Income - - 6,430 6,430
Total Revenues 198,370 198,370 267,396 69,026
EXPENDITURES:
Current:
Economic Environment:
Advertising and Promotion 116,135 116,106 114,807 1,299
Administrative Services 7,481 7,510 7,488 22
Catastrophic Emergency 33,392 33,392 - 33,392
Special Events 25,632 6,6�99 5,000 1,699
Bricks and Mortar 334,,898 334,898 90,668 244,230
Tourist lnformation Services 22,364 22,364 22,364 -
To I Expenditures 539,902 520,969 240,327 260, 442
Excess/Deficiency of Revenues
Over/(Under) Expenditures (341,532) (322,599) 27,06�9 349,668
Other Financing Sources/(Uses):
Transfers to Other Funds 2,12-01. (21,033) 3 -
Net Change in Fund Balances (343,632) (343,632) 6,036 349,668
Fund Balances, October 1 464,827 464,827 464,827
Fund Balances, September 30 $ 121,195 121,195 $ 470,863 $ 349,668
F-24
M NROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS
SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN
FUND BALANCES - BUDGET AND ACTUAL
TOURIST DEVELOPMENT, DISTRICT #THREE, THREE CENT SPECIAL REVENUE FUND
FOR THE YEAR ENDED SEPTEMBER 30, 204
Variance with
Final Budget
Original Final Positive
Budget Budget Actual (Negative)
REVENUES:
Taxes 490�,000 490,000 15,436 125,468
Charges for Service m - 7,775 7„775
Investment Income - 14,360 14,360
Total Revenues 490„000 490,000 637,623 147,623
EXPENDITURES:
Current:
Economic Environment:
Advertising and Promotion 94„260 127,473 115„697 11,776
Administrative Services 14,893 15,031 14,937 94
Catastrophic Emergency 73,955 73,955 - 73,955
Special Events 173, 31 140,000 120,000 20,000
Bricks and Mortar 716,715 692,177 221,664 470,513
Total Expenditures 1,073,174 1,048,636 472,296 576,338
Excess/Deficiency of Revenues
Over/(Under) Expenditures 563„174 (556„636 165„325 72�,961
Cher Financing Sources/(Uses):
Transfers to Other Funds 5k660) (30,416} �,416
Net Change in Fund Balances (589,054) (589,054) 134,907 723,961
Fund Balances, October 1 938,748 936,746 938,748
Fund Balances, September 30 $ 349,694 $ 349,694 $ 1,073,655 $ 723,961
F-25
MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS
SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN
FUND BALANCES - BUDGET AND ACTUAL
TOURIST DEVELOPMENT, DISTRICT WOUR, THREE CENT SPECIAL REVENUE FUND
FOR THE YEAR ENDED SEPTEMBER 30, 2004
Variance with
Final Budget
Original Final Positive
Budget Budget Actual (Negative)
REVENUES:
Taxes $ 490,000 $ 490,000 $ 586,764 $ 96,764
Charges for Services - -7,412 7,412
Investment Income - 14,654 14,654
Total Revenues 4,90,000 490,000 608,830 118,830
EXPENDITURES:
Current:
Economic Environment:
Advertising and Promotion 62,342 107,253 93,912 13,341
Administrative Services 11,060 11,149 11,090 59
Catastrophic Emergency 138,782 138,782 - 138,782
Special Events 96,208 51,208 47,746 3,462
Bricks and Mortar 658,114 626,141 52,407 573,734
Total Expenditures 966,506 934,533 205,155 729,378
Excess/Deficiency of Revenues
Over/(Under) Expenditures J476,506 444,5331 403,675 848,208
Other Financing Sources/(Uses):
Transfers to Other Funds (5,460L J37,433)_ E,433) -
-
Net Change in Fund Balances (481,966) (481,966) 366,242 848,208
Fund Balances, October 1 900,918 900,,918 900,918 -
Fund Balances, September 30 $ 418,952 418,952 $ 1,267,160 848,208
F-26
MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS
SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN
FUND BALANCES - BUDGET AND ACTUAL
TOURIST DEVELOPMENT, DISTRICT #FIVE, THREE CENT SPECIAL REVENUE FUND
FOR THE YEAR ENDED SEPTEMBER 30, 2004
Variance with
Final Budget
Original Final Positive
Budget Budget Actual (Negative)
REVENUES:
Taxes $ 565,000 565,000 635,773 $ 70,773
Charges for Services - - 8,032 8,032
Investment Income 10,994 10,994
Total Revenues 565,000 565,000 654,799 89,799
EXPENDITURES:
Current:
Economic Environment:
Advertising and Promotion 83,458 83,399 66,077 17,322
Administrative Services 10,659 10,718 10,,679 39
Tourist Information Services 4,419 4,419 4,419 -
Catastrophic Emergency 117® 117,544 - 117,544
Special Events 38,580 38,580 23,581 14,999
Bricks and Mortar 746,383 713,445 267,088 4,46,357
Total Expenditures 1,00�1,043 968,105 371,844 5961,261
Excess/Deficiency of Revenues
Over/(Under) Expenditures .....(436,043) ____jj03,105L 282,955 636,060
Other Financing Sourcest(Uses):
Transfers to Other Funds �88,0 (38,818) (38,818)
Net Change in Fund Balances (441,923) (441,923) 244,137 686,060
Fund Balances, October 1 648,274 648,274 648,274 -
Fund Balances, September 30 $ 206,351 $ 206,351 $ 892,411 686,060
F-27
MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS
SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN
FUND BALANCES - BUDGET AND ACTUAL
IMPACT FEES - ROADWAYS SPECIAL REVENUE FUND
FOR THE YEAR ENDED SEPTEMBER 30, 2004
Variance with
Final Budget
Original Final Positive
Budget Budget Actual (Negative)
REVENUES:
Investment Income $ 82,700 $ 82,700 $ 91,872 $ 9,172
Miscellaneous 107,000 107,000 173,090 66,090
Total Revenues 189,700 189,700 264,962 75,262
EXPENDITURES:
Current:
Transportation:
it Share Improvement County Wide 1,393,043 27,489 - 27,489
it Share Improvement is 1 103,403 103,403 - 103,403
it Share Improvement Dist 2 1,694,737 1,694,737 - 1,694,737
it Share Improvement Dist 3 2,678,609 2,678,609 - 2,678,609
it Share Improve. Key Colony Beach 143,990 143,990 - 143,990
Total Expenditures 6,013,782 4,648,228 - 4,648,228
Excess/Deficiency of Revenues
Over/(Under) Expenditures (5,824,082) 4,458,528) 264,962 4,723,490
Other Financing Sources/(Uses):
Transfers to Other Funds - (1,365,554� --- (284,568) 1,080,986
Net Change in Fund Balances (5,824,082) (5,824,082) (19,606) 5,804,476
Fund Balances, October 1 6,814,336 6,814,336 6,814,,336 -
Fund Balances, September 30 $ 990,254 $ 990,254 $ 6,794,730 5,804,476
F-28
MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS
SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN
FUND BALANCES - BUDGET AND ACTUAL
IMPACT FEES - PARKS AND RECREATION SPECIAL REVENUE FUND
FOR THE YEAR ENDED SEPTEMBER 30, 2004
Variance with
Final Budget
Original Final Positive
Budget Budget Actual (Negative)
REVENUES:
Investment Income $ 16,800 $ 16,800 $ 13,285 $ (3,515)
Miscellaneous 29,700 29,,700 76,728 47,028
Total Revenues 46,500 46,500 90,013 43,513
EXPENDITURES:
Current:
Culture and Recreation:
District 1 Projects 243,390 183,390 183,390
District 2 Projects 191,613 191,613 191,613
District 3 Projects 407,202 407,202 - 407,202
Wilhelmina Harvey Park - 60,000 60,000 -
Total Expenditures 842,205 842,205 60,000 78-2,205
Excess/Deficiency of Revenues
Over/(Under) Expenditures (795,705) (795,705) 30,013 825,718
Fund Balances, October 1 1,008,377 1,008,377 1,008,377 -
Fund Balances, September 30 $ 212,672 $ 212,672 $ 1,038,390 $ 825,718
F-29
MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS
SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN
FUND BALANCES - BUDGET AND ACTUAL
IMPACT FEES - LIBRARIES SPECIAL REVENUE FUND
FOR THE YEAR ENDED SEPTEMBER 30, 2004
Variance with
Final Budget
Original Final Positive
Budget Budget Actual (Negative)
REVENUES:
Investment Income $ 5,000 $ 5,000 $ 5,916 $ 916
Miscellaneous 40,000 40,000 55,441 15,441
Total Revenues 45,000 45,000 61,35-7 16,357
EXPENDITURES:
Current:
Culture and Recreation:
County Wide Library Projects 328,524 272,154 - 272,154
Library Materials - 50,000 50,000 -
Big Pine Expansion - 6,370 1,929 4,441
Total Expenditures 328,524 328,524 51,929 276,595
Excess/Deficiency of Revenues
Over/(Under) Expenditures (283,524) (283,524) 9,428 292,952
Fund Balances, October 1 449,607 449,607 449,607 -
Fund Balances, September 30 $ 166,083 $ 166,083 $ 459,035 $ 292,952
F-30
MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS
SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN
FUND BALANCES ® BUDGET AND ACTUAL
IMPACT FEES -SOLID WASTE SPECIAL REVENUE FUND
FOR THE YEAR ENDED SEPTEMBER 30, 2004
Variance with
Final Budget
Original Final Positive
Budget Budget Actual (Negative)
REVENUES:
Investment Income $ 4,300 $ 4,300 $ 2,350 $ (1,950)
Miscellaneous 12,000 12,000 13,442 1,442
Total Revenues '16.300 16,300 15,792 L508L
EXPENDITURES:
Current:
Physical Environment:
County Wide Solid Waste Projects 153,052 22,,840 - 22,840
Clam Truck - 84,803 - 84,803
Mow Trim - 45,409 - 45,4,09
Total Expenditures 153,052 153,052 - 153,052
Excess/Deficiency of Revenues
Over/(hinder) Expenditures (136,752) (136,752) 15,792 152,544
Fund Balances, October 1 169,347 169,347 169,347 -
Fund Balances, September 30 $ 32,595 $ 32,595 $ 185,139 $ 152,544
F-31
MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS
SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN
FUND BALANCES - BUDGET AND ACTUAL
IMPACT FEES - POLICE FACILITIES SPECIAL REVENUE FUND
FOR THE YEAR ENDED SEPTEMBER 30, 2004
Variance with
Final Budget
Original Final Positive
Budget Budget Actual (Negative)
REVENUES:
Investment Income $ 8,400 $ 8,400 $ 2,693 $ (5,707)
Miscellaneous 24,500 24,500 26,693 2,193
Total Revenues 32,900 32,900 29,386 J3,514)
EXPENDITURES:
Current:
Public Safety:
County Wide Police Facility 164,748 51,748 51,748
Sally Ports Holding Cells - 113,000 113,000
Total Expenditures 164,748 164,74,8 - 164,748
Excess/Deficiency of Revenues
Over/(Under) Expenditures (131,848) (131,848) 29,386 161,234
Fund Balances, October 1 155,159 155,,159 155,159 -
Fund Balances, September 30 $ 23,311 $ 23,311 $ 184,545 $ 161,234
F-32
MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS
SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN
FUND BALANCES -BUDGET AND ACTUAL
IMPACT FEES - FIRE AND EMS SPECIAL REVENUE FUND
FOR THE YEAR ENDED SEPTEMBER 30, 2004
Variance with
Final Budget
Original Final Positive
Budget Budget Actual (Negative)
REVENUES:
Investment Income $ 3,850 3,850 3,014 $ (836)
Miscellaneous 16,000 16,000 20,722 4,722
Total Revenues 19,850 19,850 23,736 3,886
EXPENDITURES:
Current:
Public Safety:
District 1 Fire & EMS Project 20,273 20,273 - 20,273
District 2 Fire & EMS Project 2,990 2,990 - 2,990
District 3 Fire & EMS Project 31,809 31,809 - 31,809
Key Colony Beach Fire & EMS 12,203 12,203 - 12,203
District 1 it Hydrants 59,652 59,652 - 59,652
District 2 Fire Hydrants 13,709 13,709 - 13,709
District 3 Fire Hydrants 118,616 118,616 43,200 75,416
Total Expenditures 259,252 259,252 43,200 216,052
Excess/Deficiency of Revenues
Over/(Under) Expenditures (239,402) (239,402) (19,464) 219,938
Fund Balances, October 1 251,355 251,355 251,355 -
Fund Balances, September 30 $ 11,953 11,953 231,891 $ 219,938
F-33
MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS
SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN
FUND BALANCES - BUDGET AND ACTUAL
FIRE AND AMBULANCE DISTRICT#1 - LOWER AND MIDDLE KEYS SPECIAL REVENUE FUND
FOR THE YEAR ENDED SEPTEMBER 30, 2004
Variance with
Final Budget
Original Final Positive
Budget Budget Actual (Negative)
REVENUES:
Taxes 5,515,764 , 15, 5,22„609 (222,955)
Intergovernmental 10,000 10,000 31,815 21,815
Charges for Services 300„000 300,000 389,914 6 ,914
Investment Income 50,000 50,000 46,333 (1,667)
Miscellaneous -
Total Revenues 5„875,764 5,875,764 5,763,840 (111„924)
EXPENDITURES:
Current:
General Government:
x Collector 155,000 157,600 155,633 1,917
Property Appraiser 64,436 93,617 93„6117 -
Totai General Government 239,436 251,217 249,300 1,917
Public Safety:
Fire Rescue - Central 1,697,846 18 15,256 1,909,716 5,542
Lower& Middle Keys Ambulance Dist. 2,953,412 3,421,413 3,365,632 32,7'611
Total Public Safety 4,651,258 5,336,671 5,298,348 33,323
Debt Service:
Principal - 149,135 149,135 -
Interest 6,100 8,100 Total Debt Service 157,235 157,235 -
Total Expenditures 4,690,694 5,745,123 5,704,663 40,240
Excess/Deficiency of Revenues
Over/(Under) Expenditures 985,070 130,641 56,957 711,684)
Other Financing Sources/(Uses):
Reserve for Contingencies (334,232) -
Transfers from Other Funds - 73,67 - (73,674)
Transfers to Other Funds ( 7,000) (653,1 ) (537,074) 121,05
Capital Lease Acquisition 347,599 347„599 -
Total Other Financing Sources/(Uses) (1,091,262.) (236,653) (159,475) 47,376
Net Change in Fund Balances (106,21 ) (106,21 ) (130,518) (24,306)
Fund Balances, October 1 1,621„217 1,621,217 1,621,217 -
Fund Balances, September 30 1,515,005 1,515,005 1,490„69 (24,306)
- 4
ONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS
SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES I
FUND BALANCES ® BUDGET AND ACTUAL
UPPER KEYS HEALTH CARE SPECIAL TAXING DISTRICT SPECIAL REVENUE FUND
FOR THE YEAR ENDED SEPTEMB R 30, 2004
Variance with
Final Budget
Original Final Positive
Budget Budget Actual (Negative)
REVENUES:
Investment Income $ 50,000 50,000 36,676 (13,324)
Miscellaneous - - 20,206 20,206
Total Revenues 50,000 50,000 56„382 6,,632
EXPENDITURES:
Current:
General Government:
Tax Collector 100 1 0
Human Services:
Trauma District Administration 144,949 144,949 140,094 4,655
Trauma Transportation and Treatment 887,975 887,97545,635 842,140
Trauma Pretransportation 147,879 7, 7 - 147,37
Trauma Facility Upgrade 400„000 400,000 m 400,000
Total Human Services 1,580,803 1,580,803 165u 1,394,074
Total Expenditures 1,580,903 1,580,903 135,929 1,394„974
Excess/Deficiency of Revenues
Over/(Under) Expenditures (11530,903L (1„530„903) 129„047) 1,401,856
Other Financing Sources/(Uses):
Reserve for Contingencies (88„597) (33„597) - 66,597
Transfers to Other Funds 25,000 (28,000) IL,677) 1,323
Total (Other Financing Sources/(uses) (116, 97) (116,597) 26,67 69,920
Net Change in Fund Balances (1, 47„500) (1,6 7„500) (155,724) 1„491,776
Fund Balances, October 1 2,793,120 2,793„12 2„793,12
Fund Balances, September 30 $ 1,145„620 $ 1,145,620 $ 2,637,396 1,491„776
F-3
MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS
SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN
FUND BALANCES - BUDGET AND ACTUAL
FIRE AND AMBULANCE DISTRICT #6 - KEY LARGE SPECIAL REVENUE FUND
FOR THE YEAR ENDED SEPTEMBER 30, 2004
Variance with
Final Budget
Original Final Positive
Budget Budget Actual (Negative)
REVENUES:
Taxes ,217 887,217 650,453 (36,764)
Charges for Services - 13,740 13,740
Investment Income 14,000 14,000 11,007 (2,993)
Miscellaneous - 108 108
Total Revenues 901,217 901,217 675,306 (251909)
EXPENDITURES:
Current:
General Government:
x Collector Fees 26,500 26,500 24,740 3,760
Property Appraiser Fees 16,790 1 ,790 16,133 607
Total General Government 45,290 45,290 40,923 4,367`
Public Safety:
Key Largo Ambulance 366,246 366,246 359,157 7,091
Key Large Fire & Rescue 544,063 463,415 401,095 62,320
Total Public Safety 910,311 649,663 760,252 69,4111
Debt Service:
Principal - 150,969 150„969 -
Interest - 14,241 14,241 -
Total Debt Service - 165„210 165,210 -
Total Expenditures 955,601 1,060„163 966„365 93,776
Excess/Deficiency of Revenues
Over/(Linder) Expenditures 54,384) 156,94 (91,077) 67,869
Other Financing Sources/(Uses):
Reserve for Contingencies ( 1,229) (21,229) - 21,229
Transfers to Other Funds (156,000) (156,000) (11, 75) 54„55
Capital Lease Acquisition - 104,562 104,562 -
Total Other Financing Sources/(Uses) (177,229) (72,667) 3,067 75,754
Net Change in Fund Balances (231,613) (231,613) (87,990) 143,6123
Fund Balances, October 1 469,360 469,360 469,360 -
Fund Balances, September 30 237,747 237,747 1,370 143,623
® 6
MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS
R
SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN
FUND BALANCES ® BUDGET AND ACTUAL
UNINCORPORATED AREA SERVICE DISTRICT
PARKS AND RECREATION SPECIAL REVENUE FUND
FOR THE YEAR ENDED SEPTEMBER 30, 2004
Variance with
Final Budget
Original Final Positive
Budget Budget Actual (Negative)
REVENUES:
Taxes ,055,007 1„055,007 , 11,3 7 (43,650)
Intergovernmental 500,000 500,000 784,498 284,498
Charges for Services 30,000 30„000 62„690 32,090
Investment Income 25,000 25„000 17,372 (7,628)
Miscellaneous 25„000 25„000 33,420 3„420
Total Revenues 1„635,007 1,635„007 1¶909„537 274,530
EXPENDITURES:
Current:
Culture and Recreation:
Parks & Beaches Unincorporated 1,200,058 1,200,058 1,041,502 158,556
Jacobs Aquatic Ctr Util 62,000 56,066 5,934
School Board Interlocal 56,223 5 ,223 56,23 -
Islamorada Parks & Beaches 30,000 840 - 840
Vechicle Replacement 41,976 41,976 1„97
Total Expenditures 1,378,257 1,361„097 1,153,791 207,306
Excess/Deficiency of Revenues
Over/(Under) Expenditures 25 ,750 273,910 755„746 461,636
Other Financing Sources/(Uses):
Reserve for Contingencies (90,000) (28,000) - 20,000
Transfers to Other Funds (220,000) (299,1 0 (299,160 -
Total Other Financing Sources/'(Uses) (310,000) (327,160 299b1501 26,000
Net Change in Fund Balances (53,250) (53,250) 456,586 509,836
Fund Balances, October 1 389,629 389,629 389,629
Fund Balances, September 30 336,379 336,379 $ 846,215 509,836
F-37
MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS
SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN
FUND BALANCES - BUDGET AND ACTUAL
LOCAL HOUSING ASSISTANCE
FOR THE YEAR ENDED SEPTEMBER 30, 2004
Variance with
Final Budget
Original Final Positive
Budget Budget Actual (Negative)
REVENUES:
Intergovernmental $ 633,3,14 633,314 848,869 $ 215,555
Investment Income - - 31,775 31,775
Miscellaneous - - 474,203 474,203
Total Revenues 633,314 633,314 1,354,847 721,533
EXPENDITURES:
Current:
Economic Environment:
Home Owner Down Pymt 02 291,000 294,712 164,580 130,132
Home Owner Down Pymt 03 991,200 991,200 255,547 735,653
Home Owner Down Pyrnt 04 236,461 236,461 25,000 211,461
Home Owner it Hsg Counsel 04 19,856 19,856 19,856 -
Administration 04 67,379 67,379 61,535 5,844
Rental Rehabilitation 02 203,000 203,000 6,420 196,580
Rental Rehabilitation 03 100,000 100,000 - 100,000
Total Expenditures 1,908,896 1,912,608 532,938 1,379,670
Excess/Deficiency of Revenues
Over/(Under) Expenditures L,275,582L (1,279,294) 821,909 2,101,203
Other Financing Sources/(Uses):
Reserve for Contingencies 02 (5,000) (5,000) - 5,000
Reserve for Contingencies 03 (15,000) (15,000) 15,000
Reserve for Contingencies 04 (5,000) (5,000) - 5,000
Transfers from Other Funds m 3,712 3,,712 -
Total Other Financing Sources/(Uses) (25,000) (21,266), 3,712 25,0-0 0
Net Change in Fund Balances (1,300,582) (1,300,582) 825,621 2,126,203
Fund Balances, October 1 1,875,955 1,875,955 1,875,955
Fund Balances, September 30 $ 575,373 $ 575,373 2,701,576 $ 2,126,203
F-38
MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS
SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN
FUND BALANCES - BUDGET AND ACTUAL
MUNICIPAL POLICING SPECIAL REVENUE FUND
FOR THE YEAR ENDED SEPTEMBER 30, 2004
Variance with
Final Budget
Original Final Positive
Budget Budget Actual (Negative)
REVENUES:
Taxes 3,290„307 3,290„307 3,153,813 (136,494)
Charges for Services 2,674,890 2,674,890 2,589,151 5,73 )
Investment Income 20,000 20,000 , 51 6,051
Miscellaneous - 28,170 26,170
Total Revenues 5,985,197 6,013,367 5,769,015 (24,4,352)
EXPENDITURES:
Current:
General Government:
Property Appraiser 66,819 66,819 64,924 1,895
Tax Collector 100,000 94695 92,603 2„092
Total General Government 166„619 161,714 157,727 3,967
Public Safety:
Insurance Unincorporated & Layton 434,183 448,735 ,7
Insurance Islamorada 168,620 181,619 181,619 -
Insurance Marathon 151,771 156,876 156,876
Sheriff Unincorporated & Layton 2,706,447 2,706,447 2,706,447 -
Sheriff Islamorada 1,134,759 1,135,378 1,134,759 1
Sheriff Marathon 1,032,558 1,032,558 1,032,558
School Crossing Guard 216,206 218,053 218,052. 1
Total Public Safety 5,844,544 5,879,666 5,879„046 62
Total Expend°utures 6„011,363 6,041,380 6,036,773 4„607'
Excess/Deficiency of Revenues
Over/(Under) Expenditures 26„166L (28,013) (267,7'56) 239„745
Other Financing Sources/(Uses);
Reserve for Contiingencies (171,904) (127„402) - 127,40
Transfers to Other Funds 72,670) (115,325) 52,357 i 62,966
Total Other Financing Sources/(Uses) 244,574 (242„727) 2,357) 190,370
Net Change in Fund Balances (270,74 ) (270,740) (320,15) ( 9,375)
Fund Balances, October 1 1,452,802 1,452,802 1,452,802
Fund Balances, September 30 1,182,062 $ 1,182,062 1,132,687 (49,375)
F-39
MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS
SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN
FUND BALANCES - BUDGET AND ACTUAL
911 ENHANCEMENT FEES SPECIAL REVENUE FUND
FOR THE YEAR ENDED SEPTEMBER 30, 2004
Variance with
Final Budget
Original Final Positive
Budget Budget Actual (Negative)
REVENUES:
Charges for Services 396,365 396„365 $ 446,801 50,436
Investment Income 10,000 10,000 6,7 (3,284)
Miscellaneous 65,965 _ ('66,965)
Total Revenues 406„365 475,350 453„5117 (21,833)
EXPENDITURES:
Current:
Public Safety:
911 Enhancement Fund 452,336 406,025 347,79055,235
11 Wireless 180,595 147,058 ,1 96„696
Mapping Software - 148,835 148,835
Total Expenditures 632,933 701,918 395„950 305„966
Excess/Deficiency of Revenues
Over/(Under) Expenditures (226,5681 (226„566) 57„567 264„135
Fund Balances, October 1 456,943 456„943 456,943 -
Fund Balances, September 30 230„375 230,375 $ 514,510 284,135
®40
MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS
SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN
FUND BALANCES - BUDGET AND ACTUAL
DUCK KEY SECURITY DISTRICT SPECIAL REVENUE FUND
FOR THE YEAR ENDED SEPTEMBER 30, 2004
Variance with
Final Budget
Original Final Positive
Budget Budget Actual (Negative)
REVENUES:
Charges for Services $ 1,039 $ 1,039
Investment Income 2,500 2,500 2,080 (420)
Miscellaneous 65,000 65,000 72,019 7,019
Total Revenues 67,500 67,500 75,138 7,,638
EXPENDITURES:
Current:
General Government:
Tax Collector 2,200 2,200 2,141 59
Public Safety:
Island Security 160,975 160,975 70,236 90,739
Total Expenditures 163,175 163,175 72,377 90,798
Excess/Deficiency of Revenues
Over/(Under) Expenditures 25,675 95p675 2,761 98,436
Other Financing Sources/(Uses):
Reserve for Contingencies J12,950 10,95,J0 10,950
Net Change in Fund Balances (106,625) (106,625) 2,761 109,386
Fund Balances, October 1 137,221 137,221 137,221
Fund Balances, September 30 $ 30,596 30,596 139,982 $ 109,386
F-41
MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS
SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN
FUND BALANCES - BUDGET AND ACTUAL
BOATING IMPROVEMENT' SPECIAL REVENUE FUND
FOR THE YEAR ENDED SEPTEMBER 30, 2004
Variance with
Final Budget
Original Final Positive
Budget Budget Actual (Negative)
REVENUES:
Charges for Services $ 320,000 $ 320,000 $ 530,155 $ 210,155
Investment Income 10,000 10,000 12,033 2,033
Total Revenues 330,000 330,000 542,188 212,188
EXPENDITURES:
Current:
Physical Environment:
Boating Improvement 40,000 - - -
Marine Debris Removal 50,000 95,000 94,742 258
Derelict Vessels 125,000 65,000 56,709 8,291
Channel Markers 35,000 35,000 10,765 24,235
Regulatory Zones 10,000 40,000 38,989 1,011
Channel Marker Repair 100,000 55,000 7,123 47,877
Islamorada Boating Imp. Fund 40,000 - - -
Marathon Boating Imp. Fund 40,000
Key West Boating Imp. Fund 40,000 - - -
Special Marine Projects 70,000 93,757 64,274 29,483
Mooring it Expenses 10,000 10,000 - 10,000
Key Colony each 20,000 15,000 - 15,000
Total Expenditures 580,000 408,757 272,602 136,155
Excess/Deficiency of Revenues
Over/(Under) Expenditures (250,000) (78,757) 269,586 348,343
Other Financing Sources/(Uses):
Transfers to Other Funds (1 71,2�43) (47,192� 124,051
Net Change in Fund Balances (250,000) (250,000) 222,394 472,394
Fund Balances, October 1 765,295 765,295 765,295 -
Fund Balances, September 30 $ 515,295 $ 515,295 987,689 472,394
F-42
MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS
SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN
FUND BALANCES ® BUDGET AND ACTUAL
MISCELLANEOUS SPECIAL REVENUE FUND
FOR THE YEAR ENDED SEPTEMBER 30, 2004
Variance with
Final Budget
Original Final Positive
Budget Budget Actual (Negative)
REVENUES:
Licenses and Permits $ $ - $ 17,793 $ 17,793
Intergovernmental 9,000 - (9,000)
Charges for Services - 127,192 127,192
Fines and Forfeitures 251,901 251,901
Investment Income - 27,189 27,189
Miscellaneous w 7,350 7,350
Total Revenues ll 6,350 431,425 41 075
EXPENDITURES:
Current:
Public Safety:
Interagency Communications 1,022,897 1,022,897 155,738 867,159
Education-Building Department 8,50�0 8,500 6,933 1,567
Total Public Safety 1,031,397 1,031,397 162,671 868,726
Economic Environment:
SFETC Travel 8,886 8,886 3,641 5,245
SFETC Travel - 9,000 1,622 7,378
Industrial Development Authority 4,555 4,555 - 4,555
Total Economic Environment 13,441 22,441 5,263 17,178
Human Services.
FL Keys Council fort Handicapped 24,878 24,878 10,356 14,522
Bayshore Donations - 1,110 433 677
Total Human Services 24,878 25,988 10,789 15,199
Culture and Recreation:
Wilhelmina Harvey Park 2,538 8,538 8,538 -
Settler's Park Landscaping 10,315 10,315 - 10,315
Rath Foundation Donations 1,182 2,382 1,182 1,200
Total Culture and Recreation 14,035 21,235 9,720 11,515
Court Related:
Alt. Dispute Resolution- Family 13,230 13,230 4,202 9,028
Alt, Dispute Resolution ® Civil 11,270 11,270 4,199 7,071
Total Court Related 24,500 24,500 8,401 16,099
Total Expenditures 1,108,251 1,1 25,5�61 196,844 928,717
(Continued)
F-43
MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS
SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN
FUND BALANCES - BUDGET AND ACTUAL - CONTINUED
MISCELLANEOUS SPECIAL REVENUE FUND
FOR THE YEAR ENDED SEPTEMBER 30, 2004
Variance with
Final Budget
Original Final Positive
Budget Budget Actual (Negative)
Excess,/Deficiency of Revenues
Over/(Under) Expenditures (1,10E�,2511 (1„109,211) 234,531 1,343,792
Other Financing Sources/(Uses):
Transfers from Other Funds - 960 960 -
Net Change in Fund Balances (1,108,251) (1,108,25 ) 235,541 1,343,792
Fund Balances, October 1 1,946,673 1,945„573 1,946,678 -
Fund Balances, September 30 038,427 838,427 2,102,219 1,343„792.
- 4
MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS
SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN
FUND BALANCES - BUDGET AND ACTUAL
ENVIRONMENTAL RESTORATION SPECIAL REVENUE FUND
FOR THE YEAR ENDED SEPTEMBER 30, 2004
Variance with
Final Budget
Original Final Positive
Budget Budget Actual (Negative)
REVENUES:
Investment Income, $ $ $ 780 $ 780
EXPENDITURES:
Current:
Physical Environment:
Environmental Restoration 491,892 19,816 30,076
Culture and Recreation:
Settler's Park 50,000 - - -
Total Expenditures 50,0010 49,892 19,816 30,076
Excess/Deficiency of Revenues
Over/(Under) Expenditures (50,,000) 149,892 (19,036) 30,856
Other Financing Sources/(Uses):
Transfers to Other Funds �108) (1081. -
Net Change in Fund Balances (50,000) (50,000) (19,144) 30,856
Fund Balances, October 1 69,282 69,282 69,282 -
Fund Balances, September 30 19,282 $ 19,282 $ 50,138 $ 30,856
F-45
MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS
SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN
FUND BALANCES - BUDGET AND ACTUAL
LAW ENFORCEMENT TRUST SPECIAL REVENUE FUND
FOR THE YEAR ENDED SEPTEMBER 30, 2004
Variance with
Final Budget
Original Final Positive
Budget Budget Actual (Negative)
REVENUES:
Fines and Forfeitures $ - $ 179,748 $ 276,566 $ 96,818
Investment Income 2,000 2,000 2,822 822
Total Revenues 2,000 181,748 279,388 97,640
EXPENDITURES:
Current:
Public Safety:
Law Enforcement 1,900 383,962 383,962 -
Excess/Deficiency of Revenues
Overl(Under) Expenditures 100 _(222,214) (124,5741 97,640
Fund Balances, October 1 275,495 275,495 275,495 -
Fund Balances, September 30 $ 275,595 $ 73,281 $ 170,921 $ 97,640
F-46
MO ROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONER
SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN
FUND BALANCES - BUDGET AND ACTUAL
COURT FACILITY FEES SPECIAL REVENUE FUND
FOR THE YEAR ENDED SEPTEMBER 30, 2004
Variance with
Final Budget
Original Final Positive
Budget Budget Actual (Negative)
REVENUES:
Charges for Services 35,000 35„000 33„931 (1,069)
Investment Income - - 10„650 10,350
TotalRevenues 35,000 35„000 44„761 9,781
EXPENDITURES:
Current:
Court Related:
Court Facility 329�,995 329,995 1,417 326„576
Excess/Deficiency of Revenues
Over/(Under) Expenditures (294,995) (294„995) 43„364 336„359
Other Financing Sources/(Uses):
(deserve for Contingencies 42,000) (42,000) - 42„000
Net Change in Fund Balances (336„995) (336„995) 43,364 360„ 59
Fund Balances, October 1 796,6150 796„650 796„650 -
Fund Balances, September 30 459,655 $ 459,655 $ 840,014 $ 330,359
®47
MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS
SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN
FUND BALANCES - BUDGET AND ACTUAL
DRUG ABUSE TRUST SPECIAL REVENUE FUND
FOR THE YEAR ENDED SEPTEMBER 30, 2004
Variance with
Final Budget
Original Final Positive
Budget Budget Actual (Negative)
REVENUES:
Charges for Services $ 5,000 $ 5,000 $ 10,550 $ 5,550
Investment Income - - 839 839
Total Revenues 5,,000 5,000 11,389 6,389
EXPENDITURES:
Current:
Human Services:
Drug Abuse Trust Fund 28,750 28,750 - 28,750
Excess/Deficiency of Revenues
Over/(Under) Expenditures (2 L7.5 0) (23,750 11,389 35,139
Other Financing Sources/(Uses):
Reserve for Contingencies L,0-0-01. (3,000) - 3,000
Net Change in Fund Balances (26,750) (26,750) 11,389 38,139
Fund Balances, October 1 58,852 58,852 58,,852 -
Fund Balances, September 30 $ 32,102 $ 32,,102 $ 70,241 $ 381,139
F-48
MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS
SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN
FUND BALANCES - BUDGET AND ACTUAL
MARATHON MUNICIPAL SERVICE SPECIAL REVENUE FUND
FOR THE YEAR ENDED SEPTEMBER 30, 2004
Variance with
Final Budget
Original Final Positive
Budget Budget Actual (Negative)
REVENUES:
Taxes $ 994,000 $ 994,000 $ 954,191 $ (39,809)
Charges for Services - - 13,420 13,420
Investment Income - - 8,030 8,030
Total Revenues 994,000 994,000 975,641 (18,359)
EXPENDITURES:
Current:
General Government:
Tax Collector Fees 29,820 29,820 27,660 2,160
Physical Environment:
Marathon Wastewater 864,480 864,480 182,896 681,584
Total Expenditures 894,300 894,300_ 10,556 683,744
Excess/Deficiency of Revenues
Over/(Under) Expenditures 99,700 99,700 765,085 665,385
Other Financing Sources/(Uses):
Reserve for Contingencies 000 (50,0 - 50,000
Net Change in Fund Balances 49,700 49,700 765,085 715,385
and Balances, October I - - - -
Fund Balances, September 30 $ 49,700 $ 49,700 $ 765,085 $ 715,385
...............................
F-49
MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS
SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN
FUND BALANCES - BUDGET AND ACTUAL
CONCH KEY WASTEWATER MSTU SPECIAL REVENUE FUND
FOR THE YEAR ENDED SEPTEMBER 30, 2004
Variance with
Final Budget
Original Final Positive
Budget Budget Actual (Negative)
REVENUES:
Taxes $ 9,961 $ 9,961 $ 9,516 $ (445)
Charges for Services - - 133 133
Investment Income - 79 79
Total Revenues 9,961 9,961 9,728 2231
EXPENDITURES:
Current:
General Government:
Tax Collector Fees 299 299 274 25
Physical Environment:
Conch Key Wastewater 8,664 9,164 9,164
Total Expenditures 8,963 9,463 9,438 25
Excess/Deficiency of Revenues
Over/(Under) Expenditures 998 498 290 ILL
Other Financing Sources/(Uses):
Reserve for Contingencies (500) -
Net Change in Fund Balances 498 498 290 (208,)
Fund Balances, October 1 - - - -
Fund Balances, September 30 498 $ 498 $ 290 $ (208)
F-50
MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS
SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN
FUND BALANCES -BUDGET AND ACTUAL
BAY POINT WASTEWATER MSTU SPECIAL REVENUE FUND
FOR THE YEAR ENDED SEPTEMBER 30, 2004
Variance with
Final Budget
Original Final Positive
Budget Budget Actual (Negative)
REVENUES:
Taxes $ 39,775 $ 39,775 $ 38,287 $ (1,488)
Charges for Services - 548 548
Investment Income - 341 341
Total Revenues 39,775 19,775 39,176 599
EXPENDITURES:
Current:
General Government:
Tax Collector Fees 1,193 1,193 1,130 63
Physical Environment:
Bay Point Wastewater 34,593 36,593 3,6,593, -
Total Expenditures 35,786 37,786 37,723 63
Excess/Deficiency of Revenues
Over/(Under) Expenditures 3,989 1,989 1„j53 536
Other Financing Sources/(Uses):
Reserve for Contingencies (2,000)
Net Change in Fund Balances 1,989 1,989 1,453 (536)
Fund Balances, October I - - - -
Fund Balances, September 30 1,989 $ 1,989 $ 1,453 $ (536)
F-51
MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS
SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN
FUND BALANCES ® BUDGET AND ACTUAL
KEY LARGO WASTEWATER MSTU SPECIAL REVENUE FUND
FOR THE YEAR ENDED SEPTEMBER 30, 2004
Variance with
Final Budget
Original Final Positive
Budget Budget Actual (Negative)
REVENUES:
Taxes $ 799,600 $ 799,600 764,106 $ (35,494)
Charges for Services - - 10,810 10,810
Investment Income - - 4,947 4,947
Total Revenues 799,600 799,600 779,863 �1_9�,737,
EXPENDITURES:
Current:
General Government:
Tax Collector Fees 23,988 23,98�8 22,274 1,714
Physical Environment:
Key Largo Wastewater 695,632 735,632 523,853 211,779
Total Expenditures 719,620 759,620 546,127 213,4,93
Excess/Deficiency of Revenues
Over/(Under) Expenditures 79,980 39,980 233,736 'j1 93,756
Other Financing Sources/(Uses):
Reserve for Contingencies (40,000) - - -
....................-
Net Change in Fund Balances 39,980 39,980 233,736 193,756
Fund Balances, October 1 - - - -
Fund Balances, September 30 $ 39,980 $ 39,980 233,736 $ 193,756
F-52
NROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS
SCHEDULE REVENUES, EXPENDITURES, AND GRANGES IN
FUND BALANCES ®BUDGET AND ACTUAL
1993 REFUNDING IMPROVEMENT BONDS 1988 DEBT SERVICE FUND
FOR THE DEAR ENDED SEPTEMBER 30, 200
Variance with
FinalBudget
Original Final Positive
Budget Budget Actual (Negative)
Other Financing Sources/(Uses):
Transfers to Other Funds _ 501,30 (501,,30
Net Change in Fund Balances - (501P303) (501„303) _
Fund Balances, October 1 501,303 501,303 501,303
Fund Balances, September 30 501,30 m
F-53
MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS
SCHEDULE OF REVENUES, EXPENDITURES, AND CHANGES IN
FUND BALANCES - BUDGET AND ACTUAL
1991 SALES TAX REVENUE REFUNDING BONDS DEBT SERVICE FUND
FOR THE YEAR ENDED SEPTEMBER 30, 2004
Variance with
Final Budget
Original Final Positive
Budget Budget Actual (Negative)
Other Financing Sourcesf(Uses):
Transfers to Other Fund' $ - $ 1�W053 $ (1,530,3511) $ 67,672
Net Change in Fund Balances - ( ,618,,053) (1,530,381) 87,672
Fund Balances, October 1 1,530,381 1,530,381 1,530,331 -
Fund Balances, September 30 1,530,381 (37,672) $ - 67„672
- 4
MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS
SCHEDULE OF REVENUES, EXPENDITURES, AND CHANGES I
FUND BALANCES - BUDGET AND ACTUAL
CLERK'S REVENUE NOTE DEBT SERVICE FUND
FOR THE YEAR ENDED SEPTEMBER 30, 2004
Variance with
FinalBudget
Original Final Positive
Budget Budget Actual (Negative)
VENUES:
Investment Income - - 2 29
Other Financing Sources/(Uses):
Transfers to Other Funds _ Cj,0 2. ,072
I et Change in Fund Balances (1,072) (1,043) 2
Fund Balances, October 1 1,043 1,043 1,043 -
Fund Balances, September 30 1,043 (29) $ - 2
F-55
MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS
SCHEDULE OF REVENUES, EXPENDITURES, AND CHANGES IN
FUND BALANCES - BUDGET AND ACTUAL
INFRASTRUCTURE SALES SURTAX REVENUE BONDS, SERIES 2003 DEBT SERVICE FUND
FOR THE YEAR ENDED SEPTEMBER 30, 2004
Variance with
Final Budget
Original it Positive
Budget Budget Actual (Negative)
REVENUES:
Intergovernmental $ 636,804 636,804, $ 636,804 $ -
Investment Income 8,000 8,0100 8,764 764
Total Revenues 644,804 644,804 645,568 764
EXPENDITURES:
Current:
Debt Service:
2003 Revenue Bonds
Principal 1,105,000 1,105,000 1,105,000 -
Interest 663,280 683,677 663,280 20,397
Other Debt Service Costs - 1,032 1,032 -
Total 2003 Revenue Bonds 1,768,280 1,789,709 1,769,312 20,397
Guaranteed Entitlement Loan
Principal 541,359 541,359 541,359 -
Interest 95,,445 95,445 95,445 -
Other Debt Service Costs 50,000 50,000 - 50,000
Total Guaranteed Entitlement Ln 686,804. 686,804 636,804 50,000
1998 Sales Tax Rev Ref Bonds
Principal 4,525,000 4,525,000 4,525,000 -
Interest 87,672 175,344 87,671 87,673
Other Debt Service Costs 50,000 1,27'5 816 459
Total 1998 Sales Tx Rev of Bnd 4,662,672 4,701,619 4,613,487 88,132
Total Expenditures 7,117,756 7,178,132 7,019,603 158,529
Excess/Deficiency of Revenues
Over/(Under) Expenditures (6,472,952) (6,533,328) 374,035 159,293
Other Financing Souirces/(Uses):
Reserve for Contingencies (190,000) (129,624) - 129,624
Transfer from Other Funds 6,380,952 6,380,952 5,981,676 (399,276)
Total Other Financing Sources/(Uses) 6,190,952 6,251,328 5,981,676 269,6521
Net Change in Fund Balances (282,000) (282,000) (392,359) (110,359)
Fund Balances, October 1 570,260 570,260 570,260 -
Fund Balances, September 30 $ 288,260 $ 288,260 $ 1-77,901 $ (110,359)
F-56
MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISIONERS
SCHEDULE OF REVENUES, EXPENDITURES, AND CHANGES IN
FUND BALANCES - BUDGET AND ACTUAL
CLERK'S REVENUE NOTE CAPITAL PROJECTS FUND
FOR THE YEAR ENDED SEPTEMBER 30, 2004
Variance with
Final Budget
Original Final Positive
Budget Budget Actual (Negative)
REVENUES:
Investment Income $ $ $ 3,388 $ 3,388
EXPENDITURES:
Current:
Capital Outlay:
Court Services Network System 35.4,428 241,116 113,312
Excess/Deficiency of Revenues
Overt(Under) Expenditures _1254,428L (237,728) 116,700
Other Financing Sources/(Uses):
Transfer from Other Funds 1,072 1,072
Net Change in and Balances (354,428) (236,656) 117,772
Fund Balances, October 1 354,428 354,428 354,428 -
Fund Balances, September 30 $ 354,428 $ - $ 117,772 $ 117,772
F57
MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS
COMBINING STATEMENT OF NET ASSETS
INTERNAL SERVICE FUNDS
SEPTEMBER 30, 2004
Worker's Group Risk
Compensation Insurance Management
Fund Fund Fund
ASSETS
Current Assets-,
Cash and Cash Equivalents $ 6,451,544 $ 7,517,299 $ 2,7074409
Accouints Receivable, Net - 57,800 311
Due from Other Governmental Units - 49,331 -
Due from Constitutional Officers 23,541 197,498
Total current assets 6,475,085 7,8211,928 2,707,720
Noncurrent Assets:
Land and Other Nondepreciable Assets - -
Depreciable Assets, Net 3,754 2,094 3,209
Total Noncurrent Assets 3,754 2,094, 3,209
Total Assets 6,478,839 7,,824,022 2,710,929
LIABILITIES
Current Liabilities:
Accounts Payable 15,684 90,808 48,378
Accrued Wages and Benefits Payable 10,298 9,313 5,083
Claims and Judgements Payable 1,000,000 3,307,897 1,501,607
Due to Other Funds - - -
Due to Other Governmental Units - -
Due to Constitutional Officers - 9,504 4,250
Accrued Comp, Absences Payable 1,370 4,297 1,643
Other Current Liabilities 725 5,916 -
Total Current Liabilities 1,028,077 3,427,735 11560,961
Noncurrent Liabilities:
Accrued Comp. Absences Payable 21,351 14,839 16,923
Total Liabilities 1,049,428 3,442,574 1 ,577,884
NET ASSETS
Invested in Capital Assets, Net of Related Debt 3,754 2,094 3,209
Unrestricted 5,425,,657 4,379,354 1,129,836
Total Net Assets $ 5,429,411 $ 4,381,448 $ 1,133,045
G-1
Fleet
Management
Fund Total
$ 720,343 $ 17,396,595
183 58,294
35,659 84,990
34,966 256,005
791,151 17,795,884
54,000 54,000
1,379,908 1,388,965
1,433,908 1,442,965
2,225,059 19,238,849
75,406 230,276
50,685 75,379
- 5,809,504
420 420
39 39
- 13,754
9,463 16,773
- 6,641
13 6,0 33 6,152,786
71,713 124,826
207,726 6,277,612
1,433,908 1,442,965
583,425 11,518,272
$ 2,017,333 $ 12,961,237
G-2
MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS
COMBINING STATEMENT OF REVENUES, EXPENSES AND
CHANGES IN FUND NET ASSETS
INTERNAL SERVICE FUNDS
FORT YEAR ENDED SEPT EMBER 30, 2004
Worker's Group is
Compensation Insurance Management
Fund Fund Fund
Operating Revenues:
Charges for Services $ 2,605,184 $ 14,514,561 $ 1,435,433
Miscellaneous 43,986 448,519 6-7,054
----------
Total operating revenues 2,649,170 14,963,080 1,502,487
Operating Expenses:
Personnel Services 167,769 168,210 154,638
Operations 457,929 585,893 1,208,855
Depreciation and Amortization 4,202 698 2,072
Asserted and Paid Claims 00g,089 11,026,324 219,504
Total operating expenses 1,538,989 11,781,125 1,585,069
Operating Income/Loss 1,110,181 3,181,955 (82,582)
Non-Operating Revenuel(Expenses):
Investment Income 68,320 72,735 41,21-7
Gain (Loss) on Disposition of Assets - — - (14,1591
Total Non-,Operating Revenuel(Expenses) 68,320 72,735 2-7,058
Income/Loss Before Contdbutions
and Transfers 1,178,501 3,254,690 55,524)
Transfers to Other Funds - -
Change in Net Assets 1,178,501 3,254,690 (55,524)
Total Net Assets-October 1 4,250,910 1,126,758 1,188,569
Total Net Assets-September 30 $ 5,429,411 $ 4,381,448 $ 1,133,045
G-3
Fleet
Management
Fund Total
$ 2,633,552 21,188,730
284 559,843
2,633,836 21,748,573
895,082 1,385,699
1,250,993 3,503,670
78,801 85,773
- 12,154,917
2,224,876 17,130,059
408,960 4,618,514
15,645 197,917
1,546 (12,613}
17,191 185,304
426,151 4,803,818
(445,500} (445,500}
(19,349) 4,358,318
2,036,682 8,602,919
$ 2,017,333 12,961,237
G-4
MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS
COMBINING STATEMENT OF CASH FLOWS
INTERNAL. SERVICE FUNDS
FOR THE YEAR ENDED SEPTEMBER 30, 2004
Worker's Group Risk
Compensation Insurance Management
Fund Fund Fund
Operating Activities:
Cash received for services 3,112 $ 2,073,708 4„765
Cash received from other funds for goods and svcs 2,607,664 12,246,528 1,430,668
Cash payments to suppliers for goods and services (1,420,631) (12„361,565) (1,441,058)
Cash payments to employees for services (117,434) (11 ,794) (113,470)
Cash payments to other funds (41,210) (30,639) (30,155)
Other operating revenue 43„966 395,075 73,336
Net Cash Provided byl(Used in)
Operating Activities 1,075,487 2,206,313 75,912
Noncapital Financing Activities®
Transfers to other funds - - -
Capital and Related Financing Activities:.
Acquisition of capital assets - - (13,844)
Proceeds from sale of capital assets - - -
Net Cash Provided/(Used) by Capital and
Related Financing Activities - - (13,844,
Investing Activities.
Investment income 68,320 72,735 41,217
Net Increase/(Decrease) in Cash and
Cash Equivalents 1,143,807 2,279,048 (46,539)
Cash and Cash Equivalents:
October 1 5„307,737 5,238,251 2,755,948
September 30 $ 6,451,544 7,517,299 $ 2,707, 09
G-5
Fleet
Management
Fund Total
$ 637,839 $ 2,719,424
2,002,233 18,287,093
(1,281,043) (16,504,297)
(610,879) (958,577)
(617,853) (719,857)
284 512,683
130,581 3,336,469
(445,500) (445,500)
(50,624) (64,468)
16,508 16,508
(34,116) (47,960)
15,645 197,917
(333,390) 3,040,926
1,053,733 14,355,669
$ 720,343 $ 17,396,595
11
(Continued)
C-6
MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS
COMBINING STATEMENT OF CASH FLOWS -CONTINUED
INTERNAL SERVICE FUNDS
FORT YEAR ENDED SEPTEMBER 30, 2004
Worker's Group Risk
Compensation Insurance Management
and Fund Fund
Reconciliation of operating income/(loss)
to net cash provided by/(used in)
operating activities:
Operating income/(loss) 1,110,1181 $ 3,181,955 ....L82,582L
Adjustments to reconcile operating income/(loss)
to net cash provided by/(used in) operating
activities:
Depreciation and Amortization 4,202 698 2072,
Change in assets and liabilities:
Increase/(decrease) in Accounts receivable - (53,444) 6,284
Increase/(decrease) in Due from other funds 2,480
Increase/(decrease) in Due from other gov't units 3,112 (203,829)
Increase/(decrease) in Due fm constitutional ofcrs - -
Increase/(decrease) in Accounts payable 9,342 (1,382) 35,252
Increase/(decrease) in Accrued wages/benefits 1,821 701 (3,669)
Increase/(decrease) in Clairns/judgments payable - (737,594) (39,146)
Increase/(decrease) in Due to other funds (9,446) (8) (17)
Increase/(decrease) in Due to other gov't units (48,300) 9,504 4,250
Increase/(decrease) in Due to constitutional ofcrs -
Increase/(decrease) in Comp,absences payable 1,370 4,297 1,644
Increase/(decrease) in Other current liabilRies 725 5,415 -
Total adjustments _...!24,694 75 2 6,670
Net cash provided by/(used in)
operating activities $ 1,075,487 $ 2,206,313 $ (75,912)
Noncash investing, capital, and financing activities:
Loss on disposition of assets $ - 159
...............
Cash Reconciliation:
Unrestricted $ 6,451,544 7,517,299 $ 2,707,409
G7
Fleet
Management
Fund Total
$ 408,960 $ 4,618,514
78,801 85,773
(183) (47,343)
- 2,480
41,630 (159,087)
(34,966) (34,966)
9,946 53,158
4,706 3,559
- (776,740)
(386,132) (395,603)
39 (34,507)
7,855 15,166
(75) 6,065
(278,379) (1,282,045)
$ 130,581 $ 3,336,469
$ (14,962) $ 29�,121�
$ 720,343 $ 17,396,595
G-8
F=71
CEWMIM PUBLIC
Report on Internal Control Over Financial Reporting and on
Compliance and Other Matters Based on an audit of Financial Statements
Performed in accordance with Government Auditing Standards
To the Clerk Of do, Mayor and
Board of County Commissioners of
Monroe County„ Florida;
We have audited the financial statements of each major fund and aggregate remaining
fund information of the Monroe County, Florida Board of County Commissioners (the
"Board") f and for the year ended September 30, 2004, and have issued our report
thereon dated March 11, 2005. We conducted our audit in accordance with auditing
standards generally accepted in the United States of America and the standards
applicable to financial audits contained in Govem ent Auditing Standards, issued by
the Comptroller General of the United States.
Internal Control over Financial Reporting
In planning and performing our audits we considered the Board's internal) control over
financial reporting in order to determine our auditing procedures for the purpose of
expressing our opinion on the financial statements and not to provide an opinion on the
internal control v financial reporting. Our consMeration of the internal control over
financial reporting would not necessarily, disclose all matters in the internal control over
financial reporting that might be material weaknesses. A material weakness is a
reportable condition in which the design or operation of one or more of the internal
control components does not reduce to a relatively low level the risk misstatements
caused by error or fraud in amounts that would be material in relation to the financial
statements being audited may occur and not be detected within a timely period b
employees in the normal course of performing their assigned functionsm We noted n
matters involving the internal control over financial reporting and its operation that we
consider to be material weaknesses. However, we noted other matters involving
internal control over financial reporting that we have reported to rnanagemenit in a
separate management letter dated March 11, 2005.
Compliance and Other Matters
As part f obtaining reasonable assurance about whether the Board's financial
statements are free of material misstatements, we performed tests of its compliance
with certain provisions of laws„ regulations, contracts, and grant agreements,
noncomplliance with which could have a direct and material effect on the determination
f financial statement amounts., However, providing an opinion on compliance with
H-1
those provisions was not an objective of our audit, and accordingly, we do not express
such an opinion. The results of our tests disclosed no instances of noncompliance or
other matters that are required to be reported under Government Auditing Standards.
This report is intended solely for the information and use of management, the Clerk Ex
Officio, the County Mayor and Board of County Commissioners of Monroe County,
Florida, and applicable state and federal agencies, and is not intended to be and should
not be used by anyone other than these specified parties.
4.. 1L.
P,
West Palm Beach, Florida
March 11, 2005
H-2
M b
illis
Independent Auditors® Management Letter
To the Clerk Ex Officio, Mayor and
Board of County Commissioners of
Monroe County, Florida:
We have audited the financial statements of each major fund and aggregate remaining
fund information of the Monroe County, Florida Board of County Commissioners (the
"Board") as of and for the year ended September 30, 2004, and have issued our report
thereon dated larch 1 , 2005. These financial statements are the responsibility of the
Board. Our responsibility is to express opinions on these financial statements based on
our audit..
We conducted our audit in accordance with auditing standards generally accepted in the
United States of America and the standards applicable to financial audits contained i
Government Auditing Standards„ issued by the Comptroller General of the United
States. In accordance with those standards, we have also issued our Independent
Auditors' Deport on Internal Control over Financial Deporting and on Compliance and
Other Matters based on an audit of financial statements perform, ed in accordance with
Government Auditing Standards„ dated March 11,2005, and it should be considered in
conjunction with thismanagement letter°
Additionally, our audit was conducted in accordance i Chapter 10.550, Rules of the
Auditor General. Those rules (Section 0a5 (1)( require that we address in the
management letter, if not already addressed in the auditors" report on compliance and
internal controls, whether or not significant findings and recommendations made in the
preceding annual financial audit report have been m There were no such matters
reported in the preceding annual financial audit.
The Dupes of the auditor General (Section 0..554( )( ) ) state that a management
letter shall have a statement as to whether or not the Board complied with Section
218.415, Florida Statutes, regarding the investment of public funds. In connection with
r audit of the financial statements of the board, the results of our tests did not indicate
that the Board was in noncompliance with Section 218.415 regarding the investment o
public funds.
The Rules of the Auditor General (Section 10.554(1)(h)3) require disclosure in the
management letter of any recommendations to improve the Board's financial
management, accounting procedures, and internal controls. There are no
recommendations to be disclosed.
The Rules of the Auditor General (Section 10.554(1)(h)4) require disclosure in the
management letter of the following matters if not already addressed in the auditors'
reports on compliance and internal controls: (1) violations of laws, rules, regulations,
and contractual provisions that have occurred, or are likely to have occurred; (2)
improper or illegal expenditures; (3) improper or inadequate accounting procedures
(e.g., the omission of required disclosures from the financial statements); (4) failures to
properly record financial transactions; and (5) other inaccuracies, shortages,
defalcations, and instances of fraud discovered by, or that come to the attention of, the
auditor. There were no such matters noted.
The Rules of the Auditor General (Section 10.554(1)(g)5.) also require that the name or
official title and legal authority for the primary government and each component unit of
the reporting entity be disclosed in the management letter, unless disclosed in the notes
to the financial statements. Such disclosure is included in notes to the financial
statements.
This report is intended solely for the information and use of management, the Clerk Ex
Officio, the County Mayor and Board of County Commissioners of Monroe County,
Florida, and applicable state and federal agencies, and is not intended to be and should
not be used by anyone other than these specified parties.
West Palm Beach, Florida
March 11, 2005
H-4