12/08/1999 AgreementBRANCH OFFICE
3117 OVERSEAS HIGHWAY
MARATHON, FLORIDA 3305O
TEL. (305) 289-6027
FAX (305) 289-1745
CLERK OF THE CIRCUIT COURT
MONROE COUNTY
500 WHITEHEAD STREET
KEY WEST, FLORIDA 33040
TEL. (305) 292-3550
BRANCH OFFICE
88820 OVERSEAS HIGHWAY
PLANTATION KEY, FLORIDA 33070
TEL. (305) 852-7145
FAX (305) 852-7146
TO:
FROM:
Date:
Jim Malloch, Director
Community Services Division
Attn:
Louis LaTorre
Social Services Director
Isabel C. DeSantis, Deputy Clerk
December 21, 1999
At the December 8, 1999 Commissioners, meeting, the Board
approved the following:
1. Contract between Monroe County and G. A. Food Service, Inc.
for frozen meals for Bayshore Manor as an addition to the
Monroe County Nutrition III-C program contract.
2. January 1, 2000 through December 31, 2000, Older American's
Act Contract #AA029 between the Alliance for Aging, Inc.,
The Area Agency for Planning and Services Area 11 and Monroe
County/ Monroe County Social Services (Monroe COunty In-Home
Service Program, the case management agency) and approval
for the Mayor to send a letter to the Alliance for Aging,
Inc. endorsing a formal request of an appeals hearing.
Attached hereto is a fully executed duplicate original of item #1
and four (4) duplicate originals executed by Monroe County for
your follow-through with the "Alliance,,. Please be sure that the
"Clerk's Original" is returned to this office as quickly as
possible.
Should you should have any questions concerning this matter,
please do not hesitate to contact me.
cc-
County Attorney
County Administrator, w/o document
Finance
/File
CONTRACT
THIS AGREEMENT made this g -t!! day of -D e... c. €; rn b 12- r , 19 99 , by ,
and between the BOARD OF COUNTY COMMISSIONERS OF MO~~ ~ ~
COUNTY, FLORIDA, a body corporate and politic existing under theW olit1e ~
State of Florida, hereinafter called SPONSOR, and G. A. FOOD SER~1! ~.,.."
a Florida corporation whose mailing address is 12200 32nd Court No~St. - ~.
Petersburg, Florida, hereinafter called CATERER. ~~~ ~ ~
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WIT N E SSE T H:
WHEREAS, SPONSOR desires to purchase meals for clients of Bayshore Manor,
an Assisted Living Facility licensed by the State of Florida and operated by the
Board of County Commissioners of Monroe County, Florida and
WHEREAS, CATERER desires to supply meals to Bayshore Manor under the
terms and conditions of this AGREEMENT, now therefore in consideration of the
mutual covenants, promises and premises herein contained, the parties agree as
follows:
A. CATERER agrees to furnish meals in accordance with Attachment "A" of this
AGREEMENT.
B. SPONSOR agrees to pay CATERER for meals purchased within thirty (30)
days of receipt by SPONSOR or CATERER'S invoices. The Parties agree that
payments may be made and will be accepted, in whole or in part, by check.
C. The Parties agree that SPONSOR must place weekly food orders with
CATERER no later than Wednesday of each week.
D. The obligations of the Parties to this AGREEMENT are subject to the
availability of funds lawfully appropriated annually for the purchase of food by
SPONSOR.
E. CATERER agrees to deliver weekly food orders placed by SPONSOR no later
than Friday of each week and that frozen food will be maintained at or below
ZERO DEGREES Fahrenheit from the time it leaves CATERER'S processing
plan until the time it is delivery to Bayshore Manor.
F. The Parties understand and agree that the number of breakfast meals, lunch
meals and dinner meals ordered and to be supplied may vary from week to week
due to changes in SPONSOR'S client population.
G. Parties agree that throughout the term of this AGREEMENT the unit cost per
meal will be TWO DOLLARS AND FORTY EIGHT ($2.48) CENTS, provided
that and as long as both this AGREEMENT and that certain agreement entered
into by and between G. A. Food Service, Inc. and the Monroe County Nutrition
III-C program, commencing on January 1,2000 and terminating on January 1,
2001, continue in full force and effect.
DURATION OF AGREEMENT
This AGREEMENT shall continue in full force and effect, from 12:01 AM,
January 1,2000 until 12:01 AM, December 31,2000. SPONSOR shall have the
option of renewing the AGREEMENT for A PERIOD OF ONE (1) calendar year
at the end of which SPONSOR will have the option of renewing the
AGREEMENT for one (1) additional calendar year. If an option( s) is exercised, it
shall be on the same terms and conditions as the AGREEMENT, excepting only
an increase in the unit cost per meal to match any rise in the cost of living index as
provided by the Federal Government in November of the year(s) preceding the
year( s) for which the option( s) is exercised and providing that the Monroe County
Nutrition III-C program also simultaneously exercises its agreement option(s).
AMENDMENTS TO AGREEMENT
This AGREEMENT may be amended at any time subsequent to its execution by
both parties by the parties signing and executing such an amendment( s).
NOTICE
Any notice required by this AGREEMENT to be made by either party shall be
made by Certified Mail, Return Receipt Requested as follows:
SPONSOR
CATERER
Name:
Name: G.A. FOOD SERVICE, INC.
Address:
Address: 12200 32nd Court North
St. Petersburg, Florida 33716
FLORIDA LAW
Both parties will at all times, during the duration of this AGREEMENT, comply
with all applicable Federal, State, County and Municipal laws. Both parties agree
that the proper jurisdiction and venue of any claim( s) arising under this
AGREEMENT shall be in Monroe County, Florida.
This is to certify that this AGREEMENT as approved by Bayshore Manor and the
Monroe County Administrator was ratified by the Monroe County Board of
County Commissioners at its meeting on the g-e--11 day of ..D~ c..oL "., b ~ ,.,
19 99.
By ~ c. , LQ.v~By
./
Deputy Clerk
BOARD OF COUNTY COMMISSIONERS
OF MONROE COUNTY, FLORIDA
(~l.,~: ,l"l(:t,.,~~
,/.:"r
::/
Mayor/Chairperson
G. A. FOOD SERVICE, INC.
data/contract. doc
ATTACHMENT "A"
ENTREENEGET ABLE LUNCH AND DINNER MEAL COMPONENTS
It is required that on frozen lunch and dinner entrees SPONSOR will include the
remaining components of the meals, i,e., milk, butter, bread, fresh fruit/dessert, and juice,
These must meet standards as stated in Meals Standards (see Appendix II),
Breakfast = optional; Lunch = 96; Supper = 112
These meals will be purchased weekly on SPONSOR'S menu cycle of six (6) weeks,
1. The lunch and dinner entree/vegetable component must each consist of a
minimum of 3 oz. cooked, edible meat or comparable, alternative protein food
source and two (2) 4 oz. drained weight servings of vegetables and fruits. These
entree/vegetable components must be of such quality when fresh components are
added to them, consisting of milk, desserts, bread and margarine, that each com-
plete lunch and dinner meal contains one-third (113) of the daily recommended
dietary allowance for adults 51 years of age and older as established by the Food
and Nutrition Board ofthe National Academy of Science - National Research
Council.
2, These preportional unitized entrees and vegetables shall have no salt or sugar
added,
3, They must be sealed and clearly labeled with entree contents and proper heating
instructions, with letters large enough to be read by the visually impaired,
4. They must consistently be produced in a United States Department of Agriculture
inspected and approved plant.
5, All meal components that require reheating must be packaged in a container with
lid that can be warmed in either a convection or microwave oven.
6, If frozen, they must be delivered to Bayshore Manor at temperatures no greater
than zero (0) degrees Fahrenheit.
In addition to the above, CATERER must provide, with each food delivery to Bayshore
Manor, as many of the following items appropriate for the number of meals required by
Bayshore Manor, at no cost:
Margarine, hairnets; 23x17x47 can liners; individual salt, pepper, sugar and
sweetener; hand towels; individual Thousand Island dressing; individual French
data/invatt.doc
dressing; individual salad dressing; individual tea bags; individual tartar sauce;
paper placements; 8 oz. squat foam cups; #10 paper bags; plastic knives, forks
and spoons; napkins; and 8 oz. foam drink cups.
MENUS
Menus are to be submitted BY CATERER to the Bayshore Manor Sr. Administrator for
approval at least eight (8) weeks prior to the implementation of each menu cycle, Menu
plans as approved throughout the year must be adhered to, unless changed by mutual
agreement between CATERER and the Sr. Administrator of Bayshore Manor.
CATERER must work with the Bayshore Manor Sr. Administrator throughout the term
of the agreement and change menus and meal procedures to assure acceptable meal
content and quality , CATERER will observe ethnic, religious and seasonal preference of
specified foods (i.e., religious holidays) in consultation with the Bayshore Manor Sr.
Administrator.
All menus submitted BY CATERER will include grading specifications of items
(entrees/vegetables) and should contain meals which can be implemented and adhered to
throughout the term of the agreement.
Additionally, SPONSOR agrees to provide to Bayshore Manor, within forty eight (48)
hours of a telephone or fax request by the Bayshore Manor Sr. Administrator, non-
perishable, packaged food sufficient to supply the two thirds of the daily recommended
dietary allowances for persons aged 51 years and older for as many as twenty (20) people
for a period of fifteen (15) days.
REGULA nONS FOR ASSISTED LIVING FACILITY MEALS
Each meal provided under this agreement must contain at least one-third (1/3) of the
current Recommended Dietary Allowances. Conformity to this requirement will be
assured by planning menus using the following criteria:
1. Each lunch and dinner meal shall contain a three oz. cooked, edible portion of
meat, fish or fowl. An equivalent amount of meat alternates, individually or in
combination may be used no more than once per week for variety. Meat
alternates include cooked dry beans, peas, lentils, nuts, nut butter (peanut butter
, and others), or products made from these foods. Alternates for the protein in one
oz. of cooked lean meat include one-fourth cup cottage cheese; one oz. cheddar
cheese; one egg; one-half cup cooked dry beans, peas or lentils (garbanzos, lima
beans, black-eyed peas, pinto beans, red beans, etc.); two tablespoons of nut
butter.
a. Ground meat may be used in entrees no more than twice in one week.
b. If served twice in one week. the ground meat shall be served at le~t once
in "solid" form, such as meat loaf, Salisbury steak, stuffed peppers, etc.
2, Each lunch and dinner meal shall contain two (2) one-half cup servings (drained
volume) of different vegetables or fruits, or their juices, including:
a. A vitamin A-rich food shall be served at least three times per week. A
vitamin A-rich food is a single serving or a combination of two servings at
the same meal that provide at least one-third of the RDA for the vitamin.
These include carrots, cantalope, broccoli, pumpkin, sweet potatoes,
winter squash (butternut, acorn, etc.) and all deep green leafy vegetables.
b. A vitamin C-rich food must be served daily. A vitamin C-rich food is a
single serving or a combination of two servings at the same meal that
provide at least one-third of the RDA for that nutrient. Fortified full-
strength juices, defined as fruit juices that are 100 percent natural juice
with vitamin C added, may be counted as a vitamin C-rich food.
(1) Partial strength or simulated fruit juices or drinks, even when
fortified, may not count as vitamin C sources.
(2) The required 20 mg. of vitamin C may come from no more than
two food items.
c. Sweet potatoes and yams may be counted as either vegetable/fruit m: bread
requirement, but not both groups in one meal. Rice, noodles, spaghetti,
macaroni, and grits may not be counted as a vegetable/fruit.
d. Vegetable soup may be used to fulfill one portion of the vegetable/fruit
requirement if the soup contains at least one-half cup of vegetables per
serving of soup,
e. Dried beans, peas or lentils may be used to fulfill the fruit/vegetable
requirement. However, if used as a fruit/vegetable, they cannot be counted
as a meat/meat alternate in the same meal.
f. Congealed salad'may be used to fulfill one portion of the fruit/vegetable
only if the salad contains at least one-half cup of vegetables or fruit per
serving of the salad.
g. Fruits used as a dessert cannot also be counted as a serving of vegetable/
fruit in the same meal.
h. A good balance of succulent and starchy vegetables which present contrast
in color, texture, temperature and shape shall be used. Starchy vegetables
should be limited to one per meal (com, lima beans, potatoes, dried beans,
black-eyed peas, hominy).
3. Each lunch and dinner meal shall contain one serving of whole grain or'enriched
bread. biscuits, muffins, rolls, sandwich buns, cornbread, other hot breads, ora
bread alternate.
a. Bread alternates include enriched or whole grain cereals or cereal products
such as rice, spaghetti, macaroni, noodles, dumplings, pancakes, waftles,
tortillas and grits.
b, Sweet potatoes or yams can be counted as meeting either the bread
requirement or the vegetable/fruit requirement, but not both groups in the
same meal.
c. Enriched and whole-grain flour, meal, cereals and cereal products shall be
used.
4, Each lunch and dinner meal shall contain one teaspoon or fortified margarine
except for those meals that may be higher than average in fat content. In these
cases, the PDAA or AAA Nutrition Consultant may approve the elimination of
the margarine for that meal only.
5. Each lunch and dinner meal shall contain one (1) one-half cup serving of a
dessert, The use of simple desserts, such as fruit, fruit juice, pudding gelatin
desserts, ice cream, ice milk or sherbet is encouraged.
a. Fruit juice may be used no more than one time per week as the dessert
item. If juice is used as the dessert, the total caloric content of the meal
must be a minimum of750 calories.
b. Baked goods such as cookies, cake, pie and similar foods may be used as
the dessert no more than 50 percent of the time.
6. Each lunch and dinner meal shall contain eight oz. of fortified low-fat milk.
a. All milk and milk fluid products for drinking purposes shall be purchased
and served in the individual container in which they were packaged at the
milk plant.
7. Coffee, tea, decaffeinated beverages, soft drinks and fruit flavored drinks may be
used, but shall not be counted as fulfilling any part of the meal pattern require-
ments.
data/invatt.doc
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MONROE COUNTY, FLORIDA
RISK MANAGEMENT
POLICY AND PROCEDURES
CONTRACT ADMINISTRATION
MANUAL
Indemnification and Hold Harmless
for
Other Contractors and Subcontractors
The Contractor covenants and agrees to indemnify and hold harmless Monroe County Board of
County Commissioners from any and all claims for bodily injury (including death), personal
injury, and property damage (including property owned by Monroe County) and any other losses,
damages, and expenses (including attorney's fees) which arise out of, in connection with, or by
reason of services provided by the Contractor or any of its Subcontractor(s) in any tier,
occasioned by the negligence, errors, or other wrongful act or omission of The Contractor or its
Subcontractors in any tier, their employees, or agents.
In the event the completion of the project (to include the work of others) is delayed or suspended
as a result of the Contractor's failure to purchase or maintain the required insurance, the
Contractor shall indemnify the County from any and all increased expenses resulting from such
delay,
The fIrst ten dollars ($10.00) of remuneration paid to the Contractor is for the indemnifIcation
provided for above.
The extent of liability is in no way limited to, reduced, or lessened by the insurance requirements
contained elsewhere within this agreement.
TCS
Administration Instruction
#4709.2
97