Change Order No. 2MONROE COUNTY
ENGINEERING/CONSTRUCTION MANAGEMENT
CONTRACT CHANGE ORDER
MONROE COUH i Y!�AENT
ni1P•n6t., w"
PROJECT TITLE: Marathon Community Park
CHANGE ORDER NO: 2 1 MAY 31 2000
o lcrciu D BY::
Total Previous Change Orders
Current Change Order
• of Original Contract Amount
• of Contract after Prior C/O's
Original Contract Amount
Revised Contract Amount
Change in contract time
Revised date of
Substantial Completion
79.548.00
$116,022.00
6.1 %
5.8%
$1,911,573.00
$2,107,143.00
Additional 8 days
November 16,2000
Detailed description of change order and justification:
1. COR #2 Modification to the french drain to obtain permit from SFWMD $70,733.00
2. COR #4 Additional fill not in contract 40,029.00
3. COR #6 Stop work order--remobilization $5,260.00
ARCHITECT:
CONTRACTOR:
CONSTRUCTION MANAGER:
COUNTY ENGINEER:
DIRECTOR OF PUBLIC WORKS:
S' • &PV
BeAD/ate
General Kantra Inc. Date
Stephen z Date
06 _64)
David S. K91pel, P.E. Date
BOARD OF COUNTY COMMISSIONERS
OF MO E COUNTY, FLORIDA
By •
Mayor/ r an
CMD007-11/03/97
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NY L. KOJ({HAGE, CLER
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Change Order Attachment per Ordinance No. 004-1999
• Change Order was not included in the original contract specifications. Yes ® No ❑
If Yes, explanation: Project was bid simultaneously with permitting process to save time.
Modifications to the plans were necessary to obtain permits.
• Change Order was included in the original specifications. Yes ❑ No
If Yes, explanation of increase in price:
• Change Order exceeds $25,000 or 5% of contract price (whichever is greater). Yes ® No ❑
If Yes, explanation as to why it is not subject for a calling for bids: Work is part of the site
work necessary to construct the park and cannot be bid separately.
• Project architect approves the change order. Yes ® No ❑
If no, explanation of why:
• Change Order is correcting an error or omission in design document. Yes ®No ❑
Should a claim under the applicable professional liability policy be made? Yes ❑ No
Explain: It is reasonable to expect that the original project be designed to meet most, if not
all, permit requirements. However, had the Architect done so, the County still would have
had to pay for the work and a higher initial bid would have been received.
May 15, 2000
Mr. Steve Piazza
Director of Construction & Planning
County of Monroe
5100 College Road
Key West, FL 33040
RE: Marathon Park
Change Order No. 2 / COR #2, $4, #5, #6
Dear Steve,
Bender &Associate
R - _H ,I .lr _L C T ,>
TIME:
MAY 16 2000
This letter addresses issues relative to Change Order No. 2 and the Contractor's Change Order
Requests 2, 4, 5, & 6, which are the basis of this Change Order.
Change Order Request No. 5 involves changing the well size from 8" to 16". As you are aware, I
engaged Allen Perez to replace Phil Childs as the Engineer of Record on this project. When he
re -designed the site drainage to accommodate South Florida Water Management District
comments, he utilized a 16" well which he knows is preferred by Monroe County. I have since
asked him to analyze the 8" well to see if it would handle the required flow and the 8" does work.
In fact, it has a flow rate 3 times what is required. I have previously faxed those calculations to
you. Therefore, I am recommending that we use the 8" well that was originally designed into the
project, and this Change Order Request will not be considered for approval at this time.
COR #2 involves site modifications to the French drain and retention areas. COR 94 is for
additional fill. COR #6 is for costs incurred in a stop work order and re -mobilization.
A, Necessity:
COR #2 and #4 are required to complete the project as planned. COR #6 reimburses the
Contractor for costs incurred by a stop work order issued by SFWMD.
B. Responsibility:
A proposal request was issued by the Owner through the Architect for work associated with
COR #2. The Contractor has initiated COR #4 & #6.
C. Original Contract:
The original contract amount was $1,911, 573 and was modified by Change Order No. 1 to
add $79, 548 for a current contract amount of $1,991,121. If approved by the B.O.C.C., the
contract sum would be increased by $70,733 for COR #2, $40,029 for COR #4 and $5,260
for COR #6 for a new total of $2,027,595.
D. Payment:
This work will be paid for by Monroe County from funds budgeted for the project.
410Ange[aStree I
Key West, Florida33040
Telephone (305)296-1347
Facsimile (305) 2 9 6 - 2 7 2 7
Florida Lice nseAA0002022
Marathon Park
Change Order No. 2 / COR #2, $4, #5, #6
May 15, 2000
Page 2 of 2
E. Explanation:
COR #2: This request involves modifications to the site plan, grading, fill and French drain.
The site plan was modified several times for various reasons. Revisions included reducing fill
in order to save costs of importing fill. This modification encountered rock which increased
excavation costs and the site plan was modified to add the fill back that was previously
deleted. In responding to SFWMD review comments, drainage swales were increased in area
around the outfields of the baseball fields. The total fill was the same as the original bid, but
with the knowledge of rock encountered previously, the decision was made to provide 18
inch diameter by 15 foot deep rock filled drainage pits at each swale to reduce the amount of
time water would stand in the swales. The drawings as bid detailed the French drain to a
depth of +1 foot MSL, about 4 to 5 feet below average grade. The required depth in order
to break through the rock was -5 feet MSL or an additional 6 feet. The cost for this work is
the same as the original 5 foot depth and is fair since it equals the original bid price for this
amount of French drain volume.
COR #4: This request pays for fill at the unit price stipulated in the contract. The Contractor
has claimed that his bid does not include any fill and that it was his belief that the 5,500 cubic
yards of fill to be provided by the Owner was all the fill that was required for the project. We
have requested his bid tally sheets to verify his claim and at this writing, 4:20 P.M. on
5/15/00, I have not received them
COR #6: This request compensates the Contractor for costs associated with the stop work
order issued by SFWMD.
F. Justification:
This request is justified because work at the site will cease without it's authorization, it
complies with the contract for unit costs for fill, it will increase the amount of time playing
fields can be used by decreasing the amount of time water will stand on the site, and it has
been determined that there is no liability on the part of the design professionals.
G. Effect on the Project:
This change will have no detrimental effect on the project and will enhance the usability of
the site.
H. Supplementary Documents:
The supporting documents for change order include sheet C-3 revised, and the Contractor's
pricing worksheets.
The Architect hereby certifies that Contractor's quantities, costs, and time extension have been
checked and found reasonable and proper, and that no costs are included for corrective work
made necessary by error or fault attributable to the Architect.
Sincerely,
Bert L. Bender, Architect
BLB/ddk
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: May 17, 2000 Divisi�n : Public Works
Bulk Item: Yes X No
Department: Engineering
AGENDA ITEM WORDING: Approval of Change Order No. 2 for the Marathon Community Park
Project and authorization for Mayor to execute same.
ITEM BACKGROUND: In order to fast track the project, the bidding process proceeded simultaneously
with the permit process. The project, as designed and bid, had to be modified to receive permits from the
SFWMD and the FDOT.
PREVIOUS RELEVANT BOCC ACTION: On September 21, 1999, the Board approved the County's
Capital Plan. On October 13, 1999, the Board granted approval and authorized execution of a Contract
Agreement between Monroe County and General Kantrax, Inc. for the Marathon Community Park Project.
STAFF RECOMMENDATION: Approval as stated above, pending legal review.
TOTAL COST: $116,022 BUDGETED: Yes XX NO _
Account #
Cost to County: $116,022
REVENUE PRODUCING: YES NO X AMOUNT PER MONTH YEAR
APPROVED BY: Coun tty. 1 OMB/Purchasing sk Mana ment
Item Prepared by:
Stephen W. Pi C s ction Mana r David . Koppel, P.E., County Engineer
DIVISION DIRECTOR APPROVAL:
Dent Pierce, Division Director
DOCUMENTATION: Included X To follow Not required
DISPOSITION: AGENDA ITEM # C
MONROE COUNTY ENGINEERING DEPARTMENT
M E M O R A N D U M
DATE: May 12, 2000
TO: Dent Pierce, Director
Public Works
FROM: David S. Koppel, P.E.
County Engineer
RE: Marathon Community Park
Change Order No. 2
The above -referenced Change Order in the amount of $116,022.00 is being recommended for
approval. The following explanation is offered.
Change Order No. 2 consists of contractor Change Order Request (COR) # 2, 4, and 6. COR
#1 and #3 have been approved in Change Order No. 1. COR #5 is still under review and
negotiation.
COR #2 $70,733.00
This COR is for additional work to the stormwater management system. The trench drains
have been deepened and retention areas have been added with rock wells to increase
percolation and reduce the time that water will be standing on -site. This is all new work and
was necessary to obtain our permit from the SFWMD. Although, this probably should have
been included in the original design, we would have had to pay for it at the time of bidding. The
other item contained in this COR is for "previous excavation, replace excavation". This was our
attempt to save money by reducing the quantity of fill needed for the project. We made field
modifications to the elevations to lower the surface. However, after the Contractor proceeded
with the work, they encountered caprock which made the work very time consuming and costly.
We decided that the cost of this effort would exceed the cost of the additional fill so we
abandoned this effort.
COR#4 $40,029.00
The Contractor has argued that the County was to supply all the fill for the project. It was our
intention that the County provide 5,500 cy of fill and that the Contractor provide the rest. The
Contractor says he didn't include fill in his bid. He is providing his bid worksheets to
demonstrate that. Approximately 8000 cy of fill is estimated for the project. That's a disputed
amount of 2500 cy or $39,775, based on the Contractor's unit price amount of $15.91 /cy, very
close to this COR amount.
Marathon Community Park -Change Order #2
COR #6. $5,260.00
This COR results from the County stopping work until our SFWMD permit was issued. As you
may recall, it was our position that we didn't need a SFWMD permit for work underway, only
when we began the impervious paving. We were in the process of obtaining the SFWMD
permit when we received a Notice of Violation from them. To demonstrate good faith and not
exacerbate the situation we stopped work. COR 6 contains the additional costs incurred- by the
Contractor due to our stopping work.
We have reviewed each item with the Contractor and Architect and are recommending approval
of Change Order No. 2. Please let me know if you have any further questions.
DSK/cai
cc: Steve Piazza
Bender & Associates
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Genew Nub" Inc.
CHANGE ORDER REQUEST # 2
Marathon Community Park
Mile Marker 49
Oceanside US 1
Marathon, FL 33050
Project # 9824A
Changes in french drain system and retention swales as per C-3 drawing
dated 3/17/00.
Total price change
5% overhead
5% profit
Total
$ 64,157.50
$ 3,207.50
$ 67, 365.00
$ 3,368.00
$ 70,733.00
1 Z3 GWYN DPJvt • FANAMA CITY BEACH. FLORIDA �Q408 • TCL; 8'53XV' .6070 • FAX BSOr� i�-i- -:)
FLORIDA (CG•CO%(17H1.
TENNESEE:. 4LADAMA. 1.001SIANA
Mar-.24 00 O2:27p H.A.T. CONSTRUCTION, INC. (3O5)296-9094 p.2
General Kantrax
Adjust Elevations
MoCO Park C-3
Actual Cost 10% Markup
SubTotal This Sackm
Final Toral 1,460.00 1 A60.00
560365.00 6z"T.S0
Mar 24 00 02:27p B.R.T. CONSTRUCTION, INC. (305)296-9094 p.1
,2q(, - (3c""f
BAT. Constniction, Inc.
EXCAVATION CREW $2000 Per day, based on 8 hr day, $250/hr
TRACK EXCAVATOR WITH OPERATOR
LOADER WITH OPERATOR
MECHANIC, (WHO WORKS AS OPERATOR AS NEEDED)
LABORER
WORK TRUCK
WORK STORAGE TRAILER, (TOOLS & EQUIPMENT)
SURVEY CREW AS REQUIRED 2-PERSONS
COMBINATION 13ACKHOE AS NEEDED
PRICE DOES NOT INCLUDE MOBILIZATION OF EQUIPMENT
SITE CREW $3000 Per day, based on 8 hr day, $375/hr
GRADER WITH OPERATOR
LOADER WITH OPERATOR
(2) ROLLERS WITH OPERATOR
DUMP TRUCK WITH OPERATOR
SURVEY WORK AS REQUIRED
1 WORK TRUCK (WITH TOOLS & EQUIPMENT)
DOZER
PRICE DOES NOT INCLUDE MOBILIZATION OF EQUIPMENT
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CHANGE ORDER REQUEST #4
Marathon Community Park Project #9824A
Mile Marker 49
Oceanside US 1
Marathon, .l;L 33050
Fill supplied by contractor not in Contract, Fill was to be supplied by
Monroe County. Price based on unit price.
2516 cy fill dirt C 15.91/cy = S 40,029.00
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CHANGE ORDER REQUEST #6
Marathon Community Park Project #9824A
Mile Marker 49
Oceanside US 1
Marathon, FL 33050
Cost to GK[ do to shutdown of Project beyond Contractors control.
( 8 day shutdown)
1.
Housing-
$ 320.00
2.
Supervisor-
17123.23
3.
Perdemun-
150.00
4.
Auto-
75.00
5.
Carpenters.
( 4 days)
Gary Houser $13.50 + burden of 39%
$ 648.00
Keith Houser $11.50 + burden of 39%
511.00
6. Cost to Remobilize $ 2,500.00
$ 5460.00 Total
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