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Change Order No. 3MONROE COUNTY ENGINEERING/CONSTRUCTION MANAGEMENT CONTRACT CHANGE ORDER PROJECT TITLE: Marathon Community Park CHANGE ORDER NO: 3 Original Contract Amount Total Previous Change Orders Current Change Order Revised Contract Amount % of Original Contract Amount % of Contract after Prior C/O's Change in contract time Revised Date of Substantial Completion $1,911,573.00 $ 195,570.00 $ 11, 973.00 $2,119,116.00 0.6% 10.8% -0- November 16, 2000 Detailed description of change order and justification: Q Tt _C7 �C CDr— (-' CD M;:— •:'- C') C) M • Q Ca 37 r=Crn ss r• C" rn cn o :U _ Q 1. COR #5 Site modifications and DOT requirements $15 534 00 2. COR #7 Site changes and treatment plant requirements $ 6,949.00 3. COR #10 Scoreboard addition and site changes <$10 510 00> ARCHITECT: j • !%� Bert ender & Associ tes PA Date CONTRACTOR: ld-6 -cb Gen I a rax Date CONSTRUCTION MANAGER: Steph a a Date COUNTY ENGINEER: -L-UJ David S. Koppel, P.E. Date DIRECTOR OF PUBLIC WORKS: ✓'� /0/`1IGfa ll Dent Pierce Date COUNTY ADMINISTRATOR: James L. Roberts ate CMD007-11/03/97 rz--' o l o1it (6U Change Order Attachment per Ordinance No. 004-1999 • Change Order was not included in the original contract specifications. Yes ® No ❑ If Yes, explanation: This change order includes numerous minor changes to the bid documents. Items include additional elements to the project such as additional fencing, scoreboards, electrical timers, and upgrading of hockey boards. Other items include DOT requirements and modifications to the treatment plant as per permit requirements. 0 Change Order was included in the original specifications. Yes ❑ No If Yes, explanation of increase in price: • Change Order exceeds $25,000 or 5% of contract price (whichever is greater). Yes ❑ No If Yes, explanation as to why it is not subject for a calling for bids: • Project architect approves the change order. Yes ® No ❑ If no, explanation of why: • Change Order is correcting an error or omission in design document. Yes ❑No Should a claim under the applicable professional liability policy be made? Yes ❑ No Explain: MEMORANDUM TO: Board of County Commissioners From: James L. Roberts County Administrator Date: October 11, 2000 RE: Change Orders Attached is a proposed change order for Marathon Community Park for approval. According to the ordinance adopted by the Board of County Commissioners, proposed change orders are to be presented to members of the Board of County Commissioners prior to approval, assuming they are within the Administrator's prescribed limits. Change orders not within the Administrator's authority are placed on the BOCC agenda. The Administrator intends to approve this change order on Monday, October 23, 2000. James L. Roberts, County Administrator HP Fax Series 900 Plain Paper Fax/Copier Last Pax Date Time Twe Identification Oct 13 1:42pm Sent NEUGENT Oct 13 1:44pm Sent FREEMAN Oct 13 1:46pm Sent WILLIAMS Oct 13 1:49pm Sent HARVEY Oct 13 1:50pm Sent REICH Result: OK - black and white fax Fax History Report for James L Roberts Co Admin 305-292-4544 Oct 13 2000 1:51pm Pages Result 1:28 3 OK 1:50 3 OK 0:54 3 OK 1:08 3 OK 0:00 0 No answer Sfn4 un she October 5, 2000 Mr. Steve Piazza, Director of Construction & Planning Monroe County 5100 College Road Key West, FL 33040 RE: Marathon Park Change Order No. 3 Dear Steve, Bender &Associates, ARCHITECTS p.a. This letter accompanies Change Order Number 3 and will summarize my review of the change order documents. Three change order requests are involved, #5, #7, and #10. Change Order Request #5: This Change Order is related to the south Florida Water Management District permit and associated delay when SFWMD issued a stop work order. Also included are repairs to sidewalks damaged prior to construction, but after award of a contract, and curb work required by FDOT. These costs are justified because the work was not included in the original contract nor could it have been anticipated. The SFWMD stop work order was unanticipated and beyond our control This issue was previously addressed in Change Order No. 2. I have determined that pricing is fair and this claim is justified. I recommend approval of Change Order Request No. 5. Change Order Request No. 7: This change order request addresses several issues, all of which were Owner requested items that can be classified as upgrades to the park. The proposal requests are: Proposal Request No.1 and No.20: These Proposal Requests are related. The sewage treatment plant was designed as an above ground unit. The Owner requested pricing to bury the system. Proposal Request #20 requested a credit to delete the sewage grinder that was no longer required with a buried system that would be gravity fed. This request partially reduced the higher cost of a buried tank. This change will visually enhance the park, and therefore, the higher cost is justified. Proposal Request No.4: This proposal request installed a water meter to service the park buildings. The water to service the park buildings is fed from the meter and line feeding the marina. Since the County leases the marina property to a third party, this change allows for separate billings and monitoring of water usage. (The irrigation system has its own meter.) Additionally, this arrangement will allow flexibility in subdividing the property should the County decide to keep the marina and transfer the park to the City of Marathon, or vice versa. Because of this, the proposed change is justified. 41 0 Angela S t r e e t Key West, Florida 33040 Telephone (305)296-1347 Facsimile(305) 296-2727 Florida Lice nseAACO02022 Proposal Request #14, #15, and #18 are all Owner requested upgrades to the park. Proposal Request #14 adds outfield fencing at the baseball fields. Proposal Request #15 adds a pay phone. Proposal Request #18 adds timers to hockey, basketball, and tennis court lighting. All of these items are justified because they add convenience for park users. Additionally, lighting timers will eliminate the need for personnel to operate lights manually. I have determined that pricing for these items is fair and the work is justified. I recommend approval of Change Order Request #7. Change Order Request #10: This Change Order Request involves several Owner requested changes. The bid documents included a $40,000 allowance for renovations to a portion of the marina building to be used for park maintenance. Proposal Request #5 provided design documents and requested pricing for the work. The design costs were less than the contract allowance which resulted in a $16,870 credit. The work is justified because it provides a needed maintenance facility and costs are less than anticipated. Proposal Request #23 defers some work to future phases of the park. This change does not negatively impact Phase I park activities, or future work for Phase II, and can be easily incorporated into Phase H because this area will be part of the soccer fields. This change results in a credit that offsets costs for other Owner requested amenities that will improve Phase I park activities. Therefore, this change is justified. Proposal Request #16, #22, and #25 are Owner requested upgrades and include installation of score boards, conduit for scoreboards, and changing hockey boards to fiberglass from plywood. All of these will enhance the park. Additionally, the fiberglass boards at the hockey rink will require less future maintenance and reduce future park operating costs. Because of this, these changes are justified. Proposal Request #24 relocates the flagpoles. This change is required due to a conflict with FKEC power lines. FKEC located their power pole in a different location than indicated on our documents and our negotiations with FKEC for using our designated location were unsuccessful. Therefore, relocation of the flagpoles was required. This circumstance was beyond our control and justifies the change. I have determined that pricing for the above changes is fair and all of this work is justified. I recommend approval of this change. The Architect hereby certifies that Contractor's quantities, costs, and time extension have been checked and found reasonable and proper, and that no costs are included for corrective work made necessary by error or fault attributable to the Architect. Sincerely, 7ert L. Bender, Architect BLB/ddk GKI General Kantrax, Inc 123 Gwyn Dr Panama City Beach, FL 3?408 Phone: (850) 233-6670 Fax: (850) 233-6420 CHANGE ORDER REQCrEST #7 Marathon Community Park Mile Marker 49 Oceanside US 1 Marathon, FL 33050 Proposal Request #1 Bray sewage v"01 ent plant S 8,S8S.00 Proposal Request #3 Elhubt ue 4 auger cost piling shorten walkway ®97 00> Proposal Request #A Add water mew to line 2,416.00 Proposal Request #14 Change fence height to 5'0"ter infield & Add 5' fierce to outfield 11390,00 Proposal Request #I S Add I" conduit frow pole to office & add pay phone 262.00 Proposal Request #18 Add timers for hockey, basketball and tennis courts 11312,00 Proposal Request #20 Credit for sewage grinder pump & electric - 64950.00> 6,618.00 5% O.H. Profit 331.00 $ 6,949.00 'RUCTION MANAGEI J U L,. 312000 TIME: — RECEIVED Project #9824A GKI General Kantrax, Inc 123 Owyn Dr Panama City Brach, FL 32408 Phone: (850) 233-6670 Pax: ('850) 233-6420 CHANGE ORDER REQUEST #5 Revised Marathon Community Park Mile Marker 49 Oceanside US 1 Marathon, FL 33050 Project 119824A 1. Extra Mobilization and dawn tirue. BAT Comimctioa, lac 2. Fxtra Mobilization Well Drillers 3. Regrade Swale areas 4. Lower Catch Basin Lid S 10,912.00 3, Replace broken existing sidewalk 4. 57 fret x 5 feet - 235sf x 4.5 sf 1,292.00 Remove Concrete curb ar existing driveway 20 600.00 & haul away & replace with new curb S 14,794.00 5% U.H. Profit 740.00 S 15,534.00 GUNSTRUCTION MANAGEMENT 2000 TIME: f 80/03/00 J%UE 0W^m7 FAX �u�?A�00AA �a�trm� inc!.' �"�^�� 002 .. R.0 p ��r�� x �� .. ��. ^�' . �� ---� _'__--_--'- _'--' --.----____--__- 44 Plw -~--~~~--~-�~~----`-'---�---- ������ fr ' �&~� _�y�«o j L .. � �w ~~--------- ~ '~-��~~�--� -- --~---- - ' --------------- ------~'' --- '---- ' �-- 305-296-6619 phone 305-296.9094 Fax April 20, 2000 Mr. Dave Kirchoff General Kantrax 123 Gwyn Dr Panama City Beach FL 32408 RE: Marathon CommunityPark Gentlemen: Suite 106 121 US highway One Key Nest, FL 33040 TIME: JUL 312000 Please find our change order request for the above re revised plans from the South Florida Water ferens project due to the stop work order and Management District per OFW requirements. Extra Mobilization & Down Time B.A.T Construction, Inc. Extra Mobilization Well Drillers Regrade Retention Areas 2656 Sy @ S2/Sq Yd. Lower Catch Basin Lid from 4.3 to 3.8 Total Change Order Please advise if theft are any questions. Sly, Phil Braeunig Vice -President S 3,500 1,500 5,312 600 10. 91 I'd *,606-962(soe) 'OMI `woiionaiswoo '1'ti'H e tPS=GO 00 GZ IBC Jul 27 00 07:59a B.R.T. CONSTRUCTION, INC. (305)29G-9094 p.I 305-296-1;619 phone 305-9-96-9094 Fax May 2, 2000 Mr. Dave Kirchoff General Kantrax 123 Gwyn Dr Panama City Beach FL 32408 RE: Marathon Community park Gentlemen: Please find our.modified quote on Sidewalk and Curb Work. Suite 106 121 US Highway One Key West, FI, 33040 I TIME: RUCTION MANAGEMENT JUL 312000 Repair Existing Sidewalk Demolish, Dispose and replace damaged sidewalk, an area a 57 Linear Feet by 5 foot width, or as directed by DOT. pproximately Square Foot Price $ 4.50 Remove Concrete Curb at existing Driveway. Price includes Maintenance of Traffic, Demolition and Disposal, Replacement With DOT F-Type Curb. An area approximately 37 Linear Feet. Lump Sum $ 2,600 Please advise if there are any questions. Sincerely, Phil Braeunig Vice -President 09/25/00 NON 08:47 FAX 3057438444 eneral Hantrax Inc!. W 002 (SKI Crmmw Kmaraw, Im 123 Ik P CNY BM* FL 32403 Fbft- (SSO) 23346M Fsr. ($MO) 233-6420 CUNGlXojw=RRQmr#lG Maid" Coomu*q park mk>49 Oraede us 1 FL 330Sp 1mPssii R+qum #s maaw wfta=am ABweaw.f48,OMOO COOL.;3-130,PQ ,Csj#A7e oo hmpmdMI6 ew a baass� No wi*p s 3~ s 7,safe ==024 go- 1-H & UKOdfidoW C*kvmdsi&-ov& $ jols or sus sD1'° 0► rink lhOPmWsz3 nrt� 4x 4gmlo. � mrAI.: s aoA� Fruit -et OM24A Gla General Kantrsx, Inc 123 Gwyn Drive Paws City Beach, FL 32408 Phone: (NO) 233-"70 Fax: (89)) 233-6420 Proposal Repeat 05 Marathon Community Park Mile Marker 49 Oca mide US 1 Marathon, FL 33050 Project 49824A S 14,415.00- Labor and mawrid to remodel Storage ww at marina as per drawing from Bonder � As3oclates S 6-5650) Electrical i 20,980.00 5 1,049.00 S% O.H. $23,029.W S 1,I01.W 5%Profit S23,130.00 GKI Genera! Kantraz, Inc 123 Gwyn Drive Panama City Beaeh, FL 32408 Phone: (850) 233-6670 Fax: (850) 233-6420 Proposal Request #16 Marathon Community Park Mile Market 49 Oceanside US 1 Marathon, FL 33050 Add 1 56" caaduit only for scorebua & @ ball field Add 1" couduit only for controls @ ball field S 3, QA9 BAT Cowauchm umcbiRg & inatalling pipe S 190.00 5% profit & oh $3,990.00 Project #9824A GKI General Kaintrax, Inc 123 Gwyn Drive Panama City Beach, FL 32408 Phone: (350) 233-6670 Fax: (850) 233-6420 Proposal Request 022 Marathon Community Park Mile Marko 49 Ocamide Us 1 Marathon, FL 33010 Installing woreboards @ ball fields Projecr *9824A $7,210.00 Labor & mattrial fora galvanized 6"x6NI/4" square posts in auger cast piles, inching signs on posts and painting posts. $ 360.00 5% oh S 7,S70.00 $ i% profit S 7,%.00 GKI General Kantru, Inc 123 Gwyn Drive Puma= City Bead6, FL 32408 Phone: (85U) 233-6670 Fax: (850) 233-6420 Proposal Request #24 Marathon Community Park M& Marker 49 Oceanside US l Marathon, FL 330.10 Change flagpole location & add additional colored sidewalk S 1,500.00 BAT Consttuaion price on additional Sidewalk S 75.00 5010 profk dt ch $1475.00 Project #9824A GKT General Kan&ax, Inc 123 Gwyn Drive Panama City Beach, FL 32408 Phone: (850) 233-6670 Fax: (850) 233-6420 Proposal Request #25 Maranhao Community Park Mite Marker49 Oceanside US 1 Marathon, FL 33050 Change fiberglass boards @ hoc key rink: Project #9824A S 6,OOO.Q0 Florida Fence price to install boards $6,000.00 No cost- cost of fiberglass boards compared to wood boards & installation $ 300.00 59A profit & ob S 6,300.00 GIG General Kantrax, Inc 123 Gwyn Drive Panama City Beach, FL 32408 Phone: (350) 233."70 Fax: (850) 233-6420 Proposal Request #23 Marathon Community Park We Marker 49 Oceanside US t Matatbon, FL 33050 Delew sod & irrigation from east of ball field Project #9824A < S 15.253.O0> Price of sod, irrigation, top soil & related landscaping east of ball fields S 1,800.00 Cost to wove sand from marina to arcs east of WN fields < S 13,453.00> CREDIT OS;25/00 MON 08:48 FAX 3057438444 i I i eneral Kantrax Inc. QU i1 Kn&,Nx,'hw P"U" YL M40 fteOG Am PM 2334M i J?Aq8MW 03 B:+eeicdown hdIaiiM & Sod PAM of BaD fields i M•c�� "Cct *9824A Mile Maker 49 4camai* US 1 Mzadm FL 330SO S (39211." Ddo% Iee : 25 i"-up heekds to S —2" solwoids (Al;►.�1173 4421f 1 i4" 24991 W 2S2Vr WNT2 w 3 «AN} DdeftTOWO4*: 40~ @ C - 50SCY @ P.73 S M1 LM) Die Lead,capto,� 40,%W sod 0 S.19/af- $7,780.00 2 CO. 0 338.00 sMJ") Q 003