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10/13/1999 FUNDING AGREEMENT THIS AGREEMENT is made and entered into by and between the Board of County Commissioners of Monroe County, Florida, (hereinafter referred to as the "BOCC") and The Greater Marathon Chamber of Commerce (hereinafter referred to as "Event Sponsor"); WHEREAS, the umbrella organization under contract to the BOCC has recommended to the Monroe County Tourist Development Council (hereinafter "TDC"), which has endorsed the recommendation, that certain monies be allocated for promotion of an event; THEREFORE; in consideration of the mutual promises contained herein, the parties agree as follows: 1. BOCC shall pay a sum not to exceed $5,000.00 (Five Thousand Dollars) for promotion and related expenditures, as described in the event budget, attached hereto as Exhibit A, for production of Islands of Marathon Dolphin & Tarpon Championships on May 10-14,2000. Payment will be made only after Event Sponsor submits invoices and support documentation acceptable to the County's Finance Department. The advertising and promotion budget for County funding may be altered as to the individual line items, or components, within 10% of the amount stated for that item or component, without increasing the total dollar amount and without requiring a written amendment to this agreement. Monroe County's performance and obligation to pay under this agreement is contingent upon an annual appropriation by the BOCC. 2. Event Sponsor shall provide promotion and related services as described in the Sponsor's application for funding, Exhibit B, attached hereto. All advertising and public relations services or supervision of advertising and public relations will be provided through the contracted agencies of the Tourist Development Council (TDC) and BOCC. The agencies of record, shall receive payment of work in progress upon submission of documented invoices associated with said event. In order for event sponsor to be re- imbursed for expenditures, the invoices must be submitted no later than July 13th, 2000. 3. Event Sponsor shall reimburse BOCC for any amount of funds expended by BOCC in connection with an event which does not occur as a result of any act or omission by Event Sponsor. 4. Event Sponsor covenants and agrees to indemnify and hold harmless Monroe County Board of County Commissioners from any and all claims for bodily injury (including death), personal injury, and property damage (including property owned by Monroe County) and any other losses, damages, and expenses (including attorney's fees) which arise out of, in connection with, or by reason of the services provided, event sponsored, or other activities and funding associated with this agreement. Should event involve the serving or distribution of alcoholic beverages, Event Sponsor shall obtain prior to the event a Liquor Liability insurance policy naming Monroe County as a co-insured. 5. Event Sponsor shall maintain records pursuant to generally accepted accounting principles for three (3) years after the event and shall permit BOCC and its agents and employees access to said records at reasonable times. 6. BOCC may terminate this agreement without cause upon providing written notice to Event Sponsor no less than sixty(60) days prior to the event and may terminate for breach upon providing to Event Sponsor notice at least seven (7) days prior to the effective date of the termination. 7. Event sponsor is an independent contractor and shall disclose any potential conflicts of interest as defined by Florida Statutes, Chapter 112 and Monroe County Code, Article XXI. 8. Event Sponsor warrants that he/she/it has not employed, retained or otherwise had act on his/her/its behalf any former COUNTY officer or employee in violation of Section 2 or Ordinance No. 10-1990 or any COUNTY officer or employee in violation of Section 3 of Ordinance NO.1 0-1990. For breach or violation of the provision the COUNTY may, at its discretion terminate this contract without liability and may also, at its discretion, deduct from the contract or purchase price, or otherwise recover, the full amount of any fee, commission, percentage, gift, or consideration paid to the former or present COUNTY officer or employee. 9. "A person or affiliate who has been placed on the convicted vendor list following a conviction for public entity crime may not submit a bid on a contract to provide any goods or services to a public entity, may not submit a bid on a contract with a public entity for the construction or repair of a public building or public work, may not submit bids on leases of real property to public entity, may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity, and may not transact business with any public entity in excess of the threshold amount provided in Section 287.017, for CATEGORY TWO for a period of 36 months from the date of being placed on the convicted vendor list. " . IN WIT~ESS WHERE~F, each party b?S caused this A9.reement to be executed by Its duly authOrized representative, the /3 tf( day of cOer, 1999. (SEAL) Attest: Danny L. Kolhage, Clerk ~L.&-c-. ~A~~ Deputy Clerk ' Board of County Commissioners of Monroe County ~ ,," "", " '..v., Mayor/Chairman (CORPORATE SEAL) The Greater Marathon Chamber of Commerce Attest: By. OR Secretary ~.k/ 4-td:/ President Witness BY ZANNE ~TTON DATE ~ I "'t; EXHIBIT A BUDGET BREAKDOWN FLORIDA KEYS FISHING TOURNAMENTS, INC. OCTOBER 1, 1999 TO SEPTEMBER 30, 2000 ISLANDS OF MARATHON DOLPHIN & TARPON CHAMPIONSHIPS ------------------------------------------------------ MAY 10-14, 2000 DIRECT MAIL & POSTAGE $ --0-- $ --0-- $ --0-- $ --0-- $ 1,750 $ 2,500 $ 750 ---------- $ 5,000 BROCHURES, POSTERS, PROGRAMS, PATCHES TROPHIES PHOTO PROGRAM MEDIA ADVERTISING T-SHIRTS, CAPS, JACKETS *GENERAL - NON-ALLOCATED EXHIBIT B FLORI DA KEYS FISHING TOLA".fAMENTS, INC., TOURNAMENT SCHEDULE OF EVENTS FISCAL YEAR 1999-2000 Islands of Marathon Dolphin & Tarpon Championships PRINT TOURNAMENT NAME Schedule of Events WEDNESDAY MAY 10,2000 3:00 PM 5:00 PM T oumament Registration at Captains' Meeting and Welcome Cocktail Reception at THURSDAY MAYll,2000 7:00 AM 8:30 AM 4:00 PM 5:30 PM Boats leave the docks for the first day of fishing Lines in the water Lines out of the water Dockside cocktails weigh-in station FRIDAY MAYI2,2000 7:00 AM 8:30 AM 4:00 PM 5:30 PM Boats leave the docks for the second day of fishing Lines in the water Lines out of the' water Dockside cocktails, weigh-in station SATURDAY MAY 13,2000 7:00 AM Boats leave the docks for the third day of fishing 8:30 AM Lines in the water 4:00 PM Lines out of the water 5:30 PM Dockside cocktails, weigh-in station 7:00 PM Awards Banquet and Presentations SUNDAY MAY 14,2000 9:00 AM - NOON Mother's Day Brunch and good-byes 'til next year! EXIllBIT B FLORIDA KEYS FISlllNG TOURNAMENTS, lNC., TOURNAMENT SCHEDULE OF EVENTS FISCAL YEAR 1999-2000 Islands of Marathon Dolphin & Tarpon Championships PRINT TOURNAMENT NAME Schedule of Events WEDNESDAY MAY 10,2000 3:00 PM 5:00 PM Tournament Registration at Buccaneer Resort Captains' Meeting and Welcome Cocktail Reception at Buccaneer Resort THURSDAY MAY 11,2000 7:00 AM 8:00 AM 3:00 PM 5:30 PM FRIDAY 7:00 AM 8:00 AM 3:00 PM 5:30 PM Boats leave the docks for the first day of fishing Lines in the water Lines out of the water Dockside cocktails weigh-in station MAY 12, 2000 Boats leave the docks for the second day of fishing Lines in the water Lines out of the, water Dockside cocktails, weigh-in station SATURDAY MAY 13,2000 7:00 AM 8:00 AM 3:00 PM 5:30 PM 7:00 PM Boats leave the docks for the third day of fishing Lines in the water Lines out of the water Dockside cocktails, weigh-in station Awards Banquet and Presentations SUNDAY MAY 14,2000 9:00AM-NOON Mother's Day Brunch at Annette's Lobster House and good-byes 'tit next year!