FY2001 10/19/2000
fILED F
OR RECORD
00 NOV I 4
FUNDING AGREEMEN~Atr!\' I .. PH '3: 2S
c'C L. ,hOL/fli
THIS AGREEMENT is made and entered _~~~eg~ the Board of
County Commissioners of Monroe County, Florida, (hereinafte~~~gtm1~',fo~s the "BOCC")
and Tammie Gurgiolo. (hereinafter referred to as "Event Sponsor");
WHEREAS, the umbrella organization under contract to the BOCC has
recommended to the Monroe County Tourist Development Council (hereinafter "TDC"),
which has endorsed the recommendation, that certain monies be allocated for promotion of
an event;
THEREFORE; in consideration of the mutual promises contained herein, the parties
agree as follows:
1. BOCC shall pay a sum not to exceed $2,000.00 (Two Thousand Dollars) for
promotion and related expenditures, as described in the event budget, attached hereto as
Exhibit A, for production of the Islamorada Women's Sailfish Tournament on February 9-10,
2001. Payment will be made only after Event Sponsor submits invoices and support
documentation acceptable to the County's Finance Department. The advertising and
promotion budget for County funding may be altered as to the individual line items, or
components, within 10% of the amount stated for that item or component, without
increasing the total dollar amount and without requiring a written amendment to this
agreement. Monroe County's performance and obligation to pay under this agreement is
contingent upon an annual appropriation by the BOCC.
2. Event Sponsor shall provide promotion and related services as described in
the Sponsor's application for funding, Exhibit B, attached hereto. All advertising and public
relations services or supervision of advertising and public relations will be provided
through the contracted agencies of the Tourist Development Council (TDC) and BOCC.
The agencies of record, shall receive payment of work in progress upon submission of
documented invoices associated with said event. Event sponsor fully understands that
funding is obtained from tourist development taxes for which the fiscal year ends
September 30, 2001. Event sponsor also understands that the funding process through
which this contract was made available by County requires event sponsors to submit their
payment requests as quickly as possible and to finalize all such requests before the end
of the fiscal year, if at all possible. In order for the tourist development taxes to be utilized
most effectively for the purpose for which they were authorized, attracting and promoting
tourism, the budgeting process of the County requires the event's funding to be concluded
in a timely manner. In recognition that the timeliness of payment requests is of extreme
importance to the funding of future advertising and promotion for the stability of the tourist-
based economy, Event Sponsor agrees to submit by September 30,2001, all invoices
and support documentation as required by the County's Finance Department rules and
policies. Event sponsor shall not be reimbursed nor will Event Sponsor's vendors be paid
directly for any invoices received after September 30, 2001, except that for events with
promotional expenditures occurring from August 1 through September 30,2001, invoices
must be submitted within ninety (90) days of the conclusion of the event.
IN WITNESS WHEREOF, each pa'f ~ caused this Agreement to be executed by
its duly authorized representative, the / day of ~.I , 2000.
". ._~
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Attest:
By.
OR ~~~~
Lc,J)dcu Ga:~{l}11J
/ Witness
Tammie Gurgiolo
BY~'T
President
EXHIBIT A
BUDGET BREAKDOWN
FLORIDA KEYS FISHING TOURNAMENTS, INC.
OCTOBER 1, 2000 TO SEPTEMBER 30, 2001
ISLAMORADA WOMENS SAILFISH TOURNAMENT
------------------------------------------------------
FEB. 9-10, 2001
DIRECT MAIL & POSTAGE
$ --0--
BROCHURES, POSTERS,
PROGRAMS, PATCHES
*GENERAL - NON-ALLOCATED
$ 200
$ 600
$ --0--
$ 300
$ 600
$ 300
----------
$ 2,000
TROPHIES
PHOTO PROGRAM
MEDIA ADVERTISING
T-SHIRTS, CAPS, JACKETS
DAY 1
DAY 2
DAY 3
DAY 4
DAY 5
EXHIBIT B
FLORIDA KEYS FISHING TOURNAMENTS, INC.,
TOURNAMENT SCHEDULE OF EVENTS
FISCAL YEAR 2000-2001 .
ISL-A/V{Db9~ A j)jo/'ft0 J/; i L-hJ+t -r; M R-/VAfYl.f /)T
PRINT TOURNAMENT NAME
~ AM LINES IN WATER
~O PM LINES OUT OF WATER
~: bu PM EVENING COCKTAIL PARTY
PM OTHER EVENT
~: o=D AM LINES IN WATER
~: CJl)PM LINES IN WATER
~
~: tTO PM EVENING EVENT
PM OTHER EVENT
AM LINES IN WATER
--
PM LINES IN WATER
--
PM EVENING EVENT
--
PM OTHER EVENT
--
_ _AM LINES IN WATER
PM LINES IN WATER
PM
EVENING EVENT
PM OTHER EVENT
6