Resolution 365-1998
James R. Paros
Public Safety Division
RESOLUTION NO. 365 -1998
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A RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS OF
MONROE COUNTY, FLORIDA, AUTHORIZING THE CHAIRMAN TO
EXECUTE AN E.M.S. COUNTY GRANT APPLICATION AND RELATED
REQUEST FOR GRANT DISTRIBUTION TO THE STATE OF FLORIDA
DEPARTMENT OF HEALTH, BUREAU OF EMERGENCY MEDICAL
SERVICES
BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF MONROE COUNTY,
FLORIDA, as follows:
1. The Chairman is hereby authorized to execute an E.M.S. County
Grant Application and related Request for Grant Distribution to the State
of Florida Department of Health, Bureau of Emergency Medical Services,
copies of same being attached hereto.
2. The monies from the E. M. S. county Grant will improve and expand
the County's pre-hospital E.M.S. system.
3. The grant monies will not be used to supplant existing County
E.M.S. budget allocations.
PASSED AND ADOPTED by the Board of county Commissioners of Monroe
County, Florida, at a regular meeting of said Board held on the 9th day
of September , A.D. 1998.
Mayor London yes
Mayor Pro Tern Harvey yes
Commissioner Douglass yes
Commissioner Freeman yeS
Commissioner Reich yes
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BOARD OF COUNTY COMMISSIONERS
OF MONROE COUNTY, FLORIDA
By
(Seal)
Attest:
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Deputy Clerk
'Emergency Medical Services (EMS) County Grant Application
State of Florida
Department of Health
Bureau of Emergency Medical Services
Grant No. C.
1. Board of County Commissioners (grantee) Identifi<;:ation:
Name of County: MONROE COUNTY, FLORIDA
Business Address: 490 63rd Street, Suite 140
Marathon, Fl. 33050
Phone # ( 305 )
289 - 6002
SunCom # ( ) 472
- 6002
2. Certification: ',the undersigned official of the previously named county, certify that to the best of
my knowledge and belief all information and data contained in this EMS eM ~~{f&JJcation and its
attachments are true and correct. n ''''T '.. MI. ~RIC
By~<J"-/2-e c./a/0,. -
My signature acknowledges and ensures that I have read, understood, and w~~~he <J
Florida EMS County Grant Manual. II_
Title': Mayor
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Date Signed:
9 - 9- 9 g
3. Authorized Contact Person: Person designated authority and responsibility to provide the
department with reports and documentation on all activities, services, and expenditures which involve this
grant.
Name: James R. "Reggie" Paros
Title: Public Safety Director
Business Address: 490 63rd Street; Suite 140
Phone # (305 )
Marathon, Fl 33050
(C ity)
289 - 6002
(State)
SunCom # ( ) 472
(Zip)
- 6002
4. County's Federal Tax Identification Number: VF 59-6000-749
DH Form 1684, Jan. 98
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5. Resolution: Attach a resolution from the Board of County Commissioners certifying the monies
from the EMS County Grant will improve and expand the county's prehospital EMS system and that the
grant monies will not be used to supplant existing county EMS budget allocations.
6. Work Plan:
Work Activities:
lime Frames:
Continued enhancements of the EMS D.H.F. Radio Communications System
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8. . APPUCATION (Requires Signature)
REQUEST FOR COUNTY GRANT DISTRIBUTION (ADVANCE PAYMENT)
EMERGENCY MEDICAL SERVICES (EMS)
. COUNTY GRANT PROGRAM
In accordance with the provisions of section 401. 113(2)(a), F.S., the undersigned hereby
requests an EMS county grant distribution (advance payment) for the improvement and
expansion of prehospital EMS.
Payment To: Board of County Commissio{lers. Monro~ COllnty...f Fl o\;iJ;I~
Name Of wara Of c.;ouncy c.;ommlSSJuners (,..,ayee)
490 63rd Street. Suite 140
Address
Marathon.
Fl. rt?~O
(City) (State) p.
Federal Tax 10 Number of county: i
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Authorizing County Official
Date: 9/9/9 f
. /
Jack London
Title: Mayor
SIGN AND RETURN WITH YOUR GRANT APPUCATION!TO:
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(SEAL) DeJJartment of Health
ATTEST: DANNY L. KOLHAGE, OlRK Bureau of Emergency Medical Services
n EMS County Grants
BY~.J<~ C i &~ 2IJ.D2D Old Sf. Augustine Road
DEPUTY CLERK. t1>^1ifhmassee, Florida 32301-4881
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Amount: $
For Use Only by Department of Health,
Bureau of Emergency Medical Services
Grant Number.
Approved By:
Signature, State EMS Grant Officer
Date:
Fiscal Year:
Amount:$
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Obbfg Code
73 0
Federal Tax I.D. V F
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Beginning Date:
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Ending Date:
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Appendix D
EMS CountyGrant General Conditions and
Requirements
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EMS County Grant
General Conditions
1. The grantee hereby agrees to: (a) improve the
existing quality of prehospital EMS adivities, services,
or to decrease patient mortality and morbidity; and
(b) to expand the extent, size or number of existing
prehospital EMS activities or services. The activities
and services to be provided are described in the EMS
county grant application and its department approved
revisions on file in the state of Florida, Department of
Health, Bureau of EMS, Tallahassee, Florida.
2. Statute and Rule: Prehospital EMS activities
will be rendered by the grantee in a manner consistent
with Chapter 401, Florida Statutes, Chapter 64E-
2.030, Florida Administrative Code, and the work
plan in the grantee's EMS county grant application
and its department approved revisions on file with
the department. Further, the grantee agrees to
implement provisions of this grant in accordance with
federal, state, and local laws, and rules, regulations,
and policies.
3. Confidentiality: The grantee shall not use or
disclose any c1ient!patient information under this grant
for any purpose not in conformity with state
regulations and federal regulations (45 CFR, Part
205.50) except upon written consent of the client!
patient or his/her responsible parent or guardian as
authorized by law.
4.
Incident Reporting:
a. Client Risk Prevention. If services to
clients will be provided under this grant, the grantee
and any subcontractors shall, in accordance with the
client risk prevention system, report those situations
listed in Department of Children and Familities 215-
6/ Paragraph 5, in the manner prescribed in that
regulation.
b. Abuse, Neglect and Exploitation
Reporting. In compliance with Chapter 415, F.S., an
employee of the grantee who knows, or has
reasonable cause to susped, that a child, aged person
or disabled adult is or has been abused, negleded, or
exploited, shall immediately report such knowledge
or suspicion to the central abuse registry and
tracking system of the department on the single
statewide toll-free telephone number (1 -800-
96ABUSE).
5. Availability of Funds. EMS county grants are
subject to the availability of funds. The department/S
performance and obligation to pay under this grant is
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contingent upon a sufficient annual appropriation by
the Florida Legislature and adequate cash in the EMS
Trust Fund.
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6. Decals. The department may provide the
grantee DOH logos and decals. If so, the grantee
shall affix these, in a prominent location, to all
equipment purchased in whole or part with grant
funds.
7. Com uter Hardware/Software. The grantee
agrees that all computer hardware and oftware shall
be approved in writing by the state Bureau of EMS.
Costs of computer equipment and activities w~ich
do not have this prepurchase approval are not
allowable.
8. Communications. The grantee agrees that all
communications activities, services, and equipment
shall be approved in writing by the Florida
Department of Management Servic~s, Information
Technology Program (ITP) as required by chapter
401.024, F.S. The written approval mu~t be dated
after the beginning date of the grant and prior to and
commitment to purchase the requested equipment
and/or services. This approval is required in addition
to any previous ITP recommendation, review,
conceptual or other approval dated prior to the
beginning date of the grant. Costs incurred prior to
the grant starti ng date can not be paid undertpe grant.
For further information con tad: f~
Director
Information Technology Program
Department of Management Services
4050 Esplanade Way, Building 4030
Tallahassee, Florida 32399-095b
(850)922-7415 or (SC)292-7415
9. Travel/per diem. Travel and per diem
expenses shall be in compliance with sedon 112.061,
F.S. The grantee shall be solely responsible for all
costs:
a. which the grantee pays prior to the
beginning date of the project;
b. which the grantee does not encumber
before the grant ending date, and;
c. which the grantee encumbered before
the grant ending date but pays 41 or mor~ days after
the ending date of the grant.
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n.. Ownership/Assignment. The grantee shall
own all items including vehicles, buildings and
equipment purchased with stae EMS county grant
funds unless otherwise described in the grant
application. The grantee shall clearly document the
assignment of equipment ownership and usage, and
maintain these documents so they are available during
monitoring by the state. The owner of vehicles and
equipment purchased with state EMS grant funds shall
be responsible for its proper insurance, licensing,
permitting, and maintenance.
When any state EMS grant funded equipment ceases
to have any useful life it may be sold for scrap or
disposed on in the customary way that the agency
disposes of equipment which has no further fundional
use. The grantee must use the resulting funds, if any,
for prehospital EMS in Florida.
If a private organization is the owner of any equipment
funded in \Nhole or part by state EMS grant funds,
and purchased that equipment to provide services for
a municipality, county, or other public agency, and
the services cease within five years after the grant ends,
the ownership of the equipment must be transferred
to that municipality, county or other public agency.
There shall be no cost to the recipient organization.
This is applicable even when services cease due to a
contrad ending or for any other reason.
12. Maintenance of efforts. Any improvement or
expansion brought about in whole or part by grant
funds shall be maintained for five years after the,
project ends. Reduction within the five years which
is not approved by the Bureau, shall necessitate the
return by the grantee of the involved project's funds
pi us interest if any, as specified by the department.
The grantee must send the funds within 40 days of
written notification by the department.
After the five years, all equipment purchased with
state EMS grant funds must continue to be used for
prehospital EMS in Florida throughout its useful life,
whether owned by the grantee or others. If a violation
is found at any time after the five years, regardless of
equipment ownersh ip at that time, one half of current
value of the items must be returned to the state by the
grantee who received the grant under which the
original purchases were made.
13. Lobbying. The grantee agrees to comply with
the provisions of section 11.062 and 216.347, F.S.,
which prohibit the expenditure of grant funds for the
purpose of lobbying the Legislature, judicial branch,
or a state agency.
14. Monitoring. The grantee agrees to assign a
person to maintain a file for each grant which includes
a copy of the Notice of Grant Award letter, bureau
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approved application including approved budget and
all appendixes, approved changes, and this grant
manual. The grantee shall ensure that any financial
documents related to this activity are made available
to the bureau or its designee upon request, for a period
of five years from the ending date of the grant. The
grantee, his subgrantee(s) or contractor(s) and
assignee(s) shall provide during reasonable hours
whatever information is nec~ssary for the department
to monitor the grant, includiJg access to client records
related to the grant.
15., Income, Fees, and Other Cash. If project
activity results in the payment to the grantee or other
party of income, fees, or cash of any other kind, the
total amount of that cash shall be applied t~ the costs
of the project.
Before any state funds can be assigned as allowable
costs, the total amount of such cash paid during the
grant shall be applied to the total activity costs after
the ending of the grant and all costs are final.
EMS County Grant
General Requirements
The EMS County grant general conditions and
requirements are an integral part of the county grant
agreement between the agency/organizatio!b,4granteel
and the state of Florida, Department of Health (grantor
or department). In the event of a conflict, the following
requirements shall always be controlling:
1. Records. The grantee shall maintain financial
and other documents related to the grants to support all
revenue and expenditures. The final expenditure report
shall include all expenditures of the EMS County Grant
funds for the grant period.
8 ills and payment records for fees or other compensation
for services and expenses shall be maintained by the
grantee insufficient detail for the proper pre-audit, post-
audit, and monitoring review of the granee's records by
the department.
2. Indemnification. If the grantee is a state agency
or subdivision as defined in section 768.28, F.S., only
the following paragraph "b" is applicable. 'Other than
state agencies or subdivisions only paragraph "a" is
appl icable.
a. The grantee agrees to be liable for all
claims, suits, judgements, or damages, including court
costs and attorney's fees, arising out of the negligent or
intentional acts or missions of the grantee and its agents,
subcontractors, and employees, in the course of the
~per~tto~ of this grant. Further,. the grantee: agrees. to
,ndemll/.fy the department agarnst all: claims, SUitS,
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judgements, or damages, including court costs and
attorney's fees, arising out of the negligent or intentional
acts or omissions of the grantee and its agents,
subcontractors, and employees, in the course of the
operation of this grant. Also, the grantee agrees to
defend the department, upon receiving timely written
notification from the department, against all claims, suits,
judgements, or damages, in cl uding cossts and
attorney's fees, arising out of negligent or intentional
acts or omissions of the grantee and its agents,
subcontractors, and employees, in the course of the
operation of this grant. Where the grantee and the
department commit joint negligent acts, the grantee
shall not be liable for nor have any obligation to
defend the department with respect to the part of the
joint negligent act committed by the department. In
no event shall the grantee be liable for or have
obligation to defend the department against such
claims, suits, judgements, or damages, including costs
and attorney's fees, arising out of the sole negligent
acts of the department. .
b. Any grantee who is a state agency or
subdivision, as defined in section 768.28, F.S., agrees
to be fully responsible for its negligent acts or
omissions or intentional tortious acts which result in
claims or suits against the department, and agrees to
be J iab Ie for any damages proximately caused by said
acts or omissions. Nothing herein is intended to serve
as a waiver of sovereign immunity by any grantee to
which sovereign immunity applies. Nothing herein
shall be construed as consent by a state agency or
subdivision of the State of Florida to be sued by their
parties in any matter arising out of any grant. The
grantee agrees that it is independent of the department
and not an agent or employee, unless it is
organizationally within the department.
3. Notice of Grant Award: All EMS county
grantees are made in accordance with section
401.113(2)(a), and are made by an EMS Notice of
Grant Award letter. The Notice of Grant Award letter
(appendix A) and the contents of this manual contain
by reference all regulations, rules, and other
conditions governing this grant.
.4. Advance Distribution (Payment): The
department agrees to request advance distribution
(payment) of the full grant amount after the Notice of
G~ant Award letter is ~nt to the grantee. This payment
will be sent as cash tlow permits.
S. Supplanting Funds. EMS County Grant funds
shall not be used to supplant (replace) any part of the
grantee's regular EMS budget allocation. The grantee
shall not use any county or matching grant funds to
supplant or replace any other funds unless specified
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in the approved applicaton. County award iunds
dispensed under section 401.11 3(2)(a), F.S., cannot
be used to fulfill the matching requirement for any
state EMS matching grant under section 401 .113(3)(b),
F.S.
6. Reaffirmation of Terms and Conditions. All
terms, conditions, and provisions of this grant and
manual, and other applicable documents are hereby
reaffirmed. The grantee acknowledges acceptance
of the grant terms and conditions when the grantee
draws money or otherwise obtains funds from the
state grant payment system. I
Financial
1. EMS County Fund Accounting. !AII state EMS
grant funds shall be deposifed by the grantee in an
account maintained by the trantee, and assigned an
unique accounting code designator for all grant
deposits and disbursements or expenditures thereof.
All state EMS grant funds in the account maintained
by the grantee shall be accounted for separately from
all other grantee funds.
2. Use of County Grant Funds. All s~ate EMS
grant funds, shall be used between the beginning and
ending dates of the grant solely for activities as
outlined in the Notice of Grant Award;!t~etter, its
attachments if any, and the application incl uding its
budget with its revisions, if any, on file in the state
EMS office.
The grantee is not restricted to staying ~ithin the line
item amounts within the approved grant budget.
However, the grantee must stay within the approved
total grant budget. Any expenditures beyond this
budget are the full responsibility of the grantee.
3. The authority to spend or encumber grant
funds expires on the ending date of the grant time
period, which is cited in the Notice of Grant Award
letter. Encumbered funds must be paid within 40
days of the grant ending date.
Unencumbered EMS County
Grant Funds (Rollovers)
Any unemcumbered EMS county grant program funds,
including interest, remaining in the assigned grantee
account at the end of a grant period shall be reported
to the department. The grantee will retain these funds
in the EMS County Grant account and include them
in the budget of the next county grant application.
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Disallowed Expenditures
No expenditures are allowable as grant costs unless
theyclear/y are specified as a line item in the approved
grant budget, including approved change requests,
or clearly are incl uded under an existing line item.
Any disallowed EMS county grant expenditure shall
be returned to the EMS county grant account
maintained by the grantee within 40 days after the
department's notification. The costs of disallowed
items are the responsibility of the county.
Revi s ions
The grantee shall obtain written approval from the
state EMS grant manager, on the Grant Change
Request form (Appendix B) prior to any of the
following changes to the approved grant budget.
1.
budget.
Adding a new line item to the approved
2. Increasing a salary rate of payor other
payment rate to an individual for services, by more
than ten percent.
3. Beginning a sub-grantee or contractor
relationship that is not specifically identified in the
approved budget or application.
Reports and Documentation
1. Due Dates. The grantee shall send to the state
EMS grant manager one original and one copy of the
required reports by the date specified in the Notice
of Award letter. Progam activity and expenditure
reports will be used to ensure adequate monitoring
and auditing of the grantee.
2. Expenditure Reports. The Expenditure Report
(Appendix C-l) indicates all agreed upon budget
expenditures and contains columns to be completed
for reports. Reports cover a six, nine and twelve
month period of activities (final report). The
expenditure Plan Item 7 in your approved application
has a blank "expenditures year-to-date" column to
report expenditures and a place to write the amout of
interest earned on the state funds. Copy this page,
complete it, and submit it for your expenditure reports.
3. Pro~ram Adivity Report. The Program Activ-
ity Report (DH Form 1684A, Jan. 98) must be pro-
Vided at the end by the date specified in the Notice of
Grant Award letter. Report all program activities as
described in the approved grant work plan and sub-
,sequent amendments approved in Change Requests.
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The report must cover the entire grant period.
4. Withheld Payment. Any payments due the
grantee under the terms of this grant may be withheld
until the grantee provides all reports that the grantee
owes to the department, and the department has
approved all of the grantee's reports and is satisfied the
grantee has met all obligations.
5. Early Term i nation. If the project accompl i shes
all of its objectives before the grant ending date, the
grantee may request that the grant be closed, and
send a final expenditure and program adlvity report.
If the state EMS grant manager approves, the manager
will close the grant. Thereafter, because the grant
has ended, there can be no further activities ;or
expenditures under the grant.
Credit Statement
The grantee ensures that where activities supported
by this grant produce original writi:ng, sound
recording, pictorial reproductions, drawi~gs or other
graphic representations and works of any other nature,
notices, informational pamphlets, press releases,
advertisements, descriptions of the sponsorship of the
program, research reports, and similar publi~ notices
prepared and released by the provider shlfl include
the statement: I
"'Sponsored by [Your Organization's Name) and the
state of Florida, Department of Health, Office of
Emergency Medical Services."
If the sponsorship reference is in written or ot~er visual
material, the word, "'State of Florida, Department of
Health, Bureau of Emergency Medical Services'" shall
appear in the same size letter or type as the name of
the grantee's organization.
One commplimentary (free) copy of all ~uch materials
shall be sent to the department within three weeks of
their reproduction and delivery to the grantee.
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If the proper credit statement is not included, or if a
copy of each item produced is not provided to the
department within threeweeks, the cost for any such
materials produced shall be disallowed.
Where adivities supported by this grant produce
writtrll, sound recordings, pictorial reproductions,
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drawnings, or other graphic representations and works
of any similar nature, the department has the right to
use, duplicate and disclose such materials in whole
or in part, in any manner, for any purpose whatsoever
and to have others acting on behalf of the department
to do so. If the materials so developed are subject to
copyright, trademark, or patent, legal title and every
right, interest, claim, or demand of any kind in and to
any patent, trademark or copyright, or application for
the same, will vest in the state of Florida, Department
of State, for the excl usive use and benefits of the state.
Pursuant to section 286.021, F.S., no person, firm or
corporation, including parties to this grant, shall be
entitled to use the copyright, patent or trademark
without the prior written consent of the Department
of State.
Civi I Rights Assurance
The grantee gives these assurances for federal grants,
loans, contracts (except contracts of insurance or
guaranty), property, discounts, or other federal
financial assistance to programs or adivities receiving
or benefiting from federal financial assistance.
The grantee agrees to complete the Civil Rights
Compliance questionnaire, HRS Forms 946A and B,
if req uested by the department.
Although no federal funds are involved in this grant
the grantee ensures that he/she will comply with the
following the same as if federal funds were being
provided:
1. Title VI of the Civi I Rights Act of 1964,
as amended, 42 U.s.e. 2000d et seq., which prohibits
discrimination on the basis of race, color, or national
origin in programs and activities receiving or
benefiting from federal financial assistance.
2. Section 504 of the Rehabilitative Act
of 1973, as amended, 29 U.s.e. 794, which prohibits
discrimination on the basis of handicap in programs
and activities receiving or benefiting from federal
financial assistance.
3. Title XI of the Education Amendments
of 1972, as amended, 20 U.S.c. 1681 et seq., which
prohibits discrimination on the basis of sex in
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education programs and activitiesi receiving or
benefiting from federal financial assistance.
4. The Age Discrimination Act of 1975,
as amended, 42 U.s.e. 6101 et seq., which prohibits
discrimination on the basis of age in programs or
adivities receiving or benefiting from federal financial
assistance.
5. Section 654 of the Omnibus Budget
Reconciliation Act of 1981, as amended, 42 U.s.e.
9849, which prohibits discrimination on the basis of
race, creed, color, national origin, sex, handicaps,
political affiliation or belief.
6. The Americans with Disabilities Act of
1990, P.L. 101-336, which prohibits discrimination
on the basis of disability and requires reasonable
accommodation for persons with disabilities.
7. U.S. Department of Health ~nd Human
Services Regulations for Protedion of Human Subjects
(45 CFR, as amended) regarding the protection of
human research subjeds.
, 8. All regulations, guidelirr~s, and
standards lawfully adopted under the preceding
statutes. I
The grantee agrees that compliancei with this
assurance constitutes a condition of contin\-led receipt
of, or benefit from state EMS funds, anp that it is
binding upon the grantee, successors, transferors, and
assignees for the period during which such assistance
is provided. The grantee further ensures that all
contractors, subcontractors, sub-grantees or others
with w.h?m it arranges to provide services or benefits
to partiCIpants or employees ~n connedion with any
of its programs and activities are not discriminating
against those participants or employees in violation
of the preceding statutes, regulations, guidelines, and
standards. In the event of failure to comply, the
grantee understands that the department mfiy, at its
discretion, seek a court order requiring compliance
with the terms of this assurance or seek other
appropriate judicial or administrative relief, to include
this and other state EMS grants being terminated and
further state EMS grants being denied.
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Tl,Ye department shall not be liable for violations by
grantees of any oi the federal laws, rules, regulations,
or guidelines outlined herein.
Audit Requirements
FINANCIAL AND COMPLIANCE
AUDIT
This attachment is applicable, if the provider or
grantee, hereinafter referred to as provider, is any local
government entity, nonprofit organization, or for-profit
organization. An audit performed by the Auditor
General shall satisfy the requirement of this
attachment.
PART I: FEDERAllY FUNDED
This part is applicable if the provider is a local
government entity or nonprofit organization and
expends a total of $300,000 or more in federal funds
passed through the department during its fiscal year.
The determination of when a provider has "expended"
federal funds is based on when the activity related to
the award occurs.
Local governments shall comply with the audit
requirements contained in the Office of Management
and Budget (OMB) Circular A-128, Audits of State
and Local Governments. Nonprofit providers shall
comply with OMB Circular A-133, Audits of
Institutions of Higher Learning and Other nonprofit
Institutions, except as modified herein. Such audits
shall cover the entire organization for the
organization's fiscal year. The reporting package shall
include a schedule that discloses the amount of
expenditures and/or receipts by contract number for
each contract with the department in effect during
the audit period.
Compliance findings related to contracts with the
department shall be based on the contract
requirements, including any rules, regulations, or
statutes referenced in the contract. The financial
stater:nents shall disclose whether or not the matching
requIrement was met for each applicable contrad. '
All questioned costs and liabilities due to the
department shall be fully disclosed in the audit report
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with reference to the department contrad involved,
If the provider has received any funds from a grants
and aids appropriation, the provider shall have an
audit, or submit an attestation statement in accordance
with Section 216,349, Florida Statutes, and indicate
on the schedule of financial assistance which
contracts are funded from state grants and aids
appropriations. The provider has "received" funds
when it has obtained the cash from the department
or when it has incurred reimbursable expenses.
The provider agrees to submit the required reports as
shown in Part IV.
PART II: STATE FUNDED
This part is applicable if the provider is a nonprofit
organization that expends a total of $1 00,000 or more
in funds from the department during its fis~al year,
which was not paid from a rate contract based on a
set state or area-wide fixed rate for service, and of
which less that $300,000 is federally funded. The
determination of when a provider has "expended"
funds is based on when the activity related to the
award occurs.
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The p~ovider agrees to have a~ annual financial audit
performed by independent auditors in accordance
with the current Government Auditing Standards
issued by the Comptroller General of the United
States. Such audits shall cover the entire organization
for t.he organization's fiscal year. The scoqe of the
audit performed shall cover the financial statements
and include reports on internal control and
compliance. The reporting package shall include a
schedule that discloses the amount of expenditures
and/or receipts by contract number for each contract
with the department in effect during the audit period.
Compliance findings related to contracts with the
department shall be based on the contract
requirements, including any rules, regulations" or
statutes referenced in the contract. The financial
statements shall disclose whether or not the matching
requirement was met for each applicable contract.
All questioned costs and liabilities due to the
department shall be fully disclosed in the audit report
with reference to the department contrad involved.
If the Rrovider ha~ r7ceived any funds fro~ a grants
and ai~s appropnatlon, the provider,shall have an
. audi"t, or submit an attestation statement, in
accordance with Section 216.349, Florida Statutes,
and indicate on the schedule of financial assistance
which contrads are funded from state grants and aids
appropriations. The provider has "received" funds
when it has obtained the cash from the department
or when it has incurred reimbursable expenses.
The provider agrees to submit the required reports as
shown in Part IV.
PART III: SECTION 216.349,
FLORIDA STATUTES (GRANTS
AND AIDS APPROPRIATIONS)
This part is applicable if the provider is either (1) a
for-profit organization, (2) a local government entity
expending less that $300,000 in federal funds passed
through from the department during its fiscal year,
(3) a nonprofit organization expending less than
$100,000 in funds from the department during its
fiscal year, or (4) a nonprofit organization expending
a total of $100,000 or more in funds from the
department paid from a rate contract based on a set
state or area-wide fixed rate for service, of which less
than $300,000 is federal funded. The determination
of when a provider has "expended" funds is based
on when the activity related to the award OCcurs.
If the provider receives funds from a grants and aids
appropriation, the provider shall have an audit, or
submit an attestation statement, in accordance with
Section 216.349, Florida Statutes. The audit report
shall include a schedule of financial assistance which
discloses each state contract by number and indicates
which contrads are funded from state grants and aids
appropriations. The provider has "received" funds
when it has obtained cash from the department or
when it has incurred reimbursable expenses.
The provider agrees to submit the required reports as
shown in Part IV.
Othervvise, if the provider does not receive funds from
a grants and aids appropriation, the provider has no
augit or attestation requirement under this statement
PART IV: SUBMISSION OF
REPORTS
Copies of the audit report and any management letter
by the independent auditors, or attestation statement,
required by this attachment shall be submitted within
180 days after the end of the provider's fiscal year to
the following, unless other.vise required by Florida
Statutes:
A. Office of Inspector General
1317 Winewood Boulevard
Building 6 Room 304
Tallahassee, Florida 32399-0700
B. Department of Health
Bureau of Emergency Medical Services
County Grant Manager
2002 Old St. Augustine Road, Building D
Tall ahassee, Florida 32301-4881
C. Submit to this address only tho~e reports
prepared in accordance with OMB Circular A-133:
Federal Audit Clearinghouse
Bureau of the Census
Jeffersonville, Indiana 4i132 j
1201 E. 1 Olh Street
D. Submit to this address only those audits
performed or attestation statements prepared in
accordance with Section 216.349, Florida Statutes:
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Jim Dwyer
Office of the Auditor General
P. O. Box 1735
Tallahassee, Florida 32302
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The prd~ider shall ensure that audit working papers
are maqe available to the department, or its designee,
upon request for a period of five years from the date
the audit report is issued, unless extended in-writing
by the department.