01/14/1998
nlannp I.. Itolbagt
BRANCH OFFICE
3117 OVERSEAS HIGHWAY
MARAlHON, FLORIDA 33050
TEL. (305) 289-6027
FAX (305) 289-1745
CLERK OF THE CIRCUIT COURT
MONROE COUNTY
SOO WHITEHEAD STREET
KEY WEST, FLORIDA 33040
TEL. (305) 292-3550
FAX (305) 295-3660
BRANCH OFFICE
88820 OVERSEAS HIGHWAY
PLANTATION KEY, FLORIDA 33070
TEL. (305) 852-7145
FAX (305) 852-7146
MEMORANDUM
TO:
Peter Horton, Director
Division of Community Services
FROM:
Attn: Jerry Eskew, Director
Transportation
Isabel C. DeSantis, Deputy Clerk ~. C.D.
Date:
January 22, 1998
At the January 14, 1998 Commissioner's meeting, the Board granted
approval for the filing of an application for Federal Assistance
between Monroe County the applicant and the Federal
Administration for Financial Assistance to purchase two
transportation buses.
Enclosed is a fully executed duplicate original of the above
Application for your handling.
Should you have any questions, please do not hesitate to
call.
cc: County Attorney
County Administrator, w/o document
Finance
vFile
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: 1/14/98
Division: Community Services
Bulk Item: Yes X No
Department: Social Services Transportation
AGENDA ITEM WORDING:
Approval of an application for Federal Assistance between Monroe County, the applicant, and the Federal Transit
Administration for Financial Assistance to purchase two transportation buses.
ITEM BACKGROUND:
This application, if approved by the Federal Transit Administration, would purchase two transportation buses with
funding coming from the Federal funds for $78,400.00, state funds $9,800.00 and county match of $9,800.00.
These vehicles would replace two existing aging vans in the transportation fleet.
PREVIOUS RELEVANT BOCC ACTION:
None.
STAFF RECOMMENDATION:
Approval.
TOTAL COST: $
98,000.00
BUDGETED: Yes...x.- No
COST TO COUNTY: $
9,800.00
REVENUE PRODUCING: YES NO AMT. PER MONTH $
APPROVED BY: County Atty~ OMB/Purchasin~
YEAR $
DIVISION DIRECTOR APPROVAL:
Rj~ X~
Pe er J. Horton
DOCUMENTATION:
Included: X To Follow:
Not Required:_
DISPOSITION:
Agenda Item #:
Checklist for Application Completeness: Section 5310
Name of Applicant: Monroe County Board of County Commissioners
The following must be included in Section 5310 grant applications in the following order:
X Application for Federal Assistance (Form 424, Code 20.513)
X Operating and Administrative Expenses Form
X Operating and Administrative Revenue Form
X Current Vehicle Inventory Form
X Capital Request Form
X Exhibit A: Current System Description
X Exhibit A-1: Data Information Fact Sheet
X Exhibit B: Proposed Project Description
X Exhibit C: Public Hearing
X Exhibit D: Coordination
X Exhibit E: Single Audit Act
X Completed Certifications and Assurances for FY 1998
Certification of Equivalent Service (if non-accessible vehicles are requested)
X Have copies of this application been submitted to the local clearinghouse agency?
Date submitted to local Clearinghouse:
1/2/983:40 PM
47
CAC5310.DOC
OMB Approval No. 0348-0043
APPLICATION FOR
FEDERAL ASSISTANCE
2. DATE SUBMITTED
Applicant Identifier
1. TYPE OF SUBMISSION:
3. DATE RECEIVED BY STATE
state Application Identifler
AppNcation
PreappMcation
Construction
Construction
4. DATE RECEIVED BY FEDERAL AGENCY
Federal Identifier
Non-Construction
5. APPUCANT INFORMATION
Non-Construction
Legal Name
Monroe County Board of County Commissioners
Organizational Unit
Social Services Trans ortation
Address (give city, county, state and zip code)
5100 College Road
Wing III, Public Service Building
Key West, Florida 33040
6. EMPLOYER IDENTIFICATION NUMBER (EIN):
Name and telephone number of person to be contacted on matters invoMng
this application (give area code)
Jerry L. Eskew
305-292-4425
7. TYPE OF APPLICANT: (enter appropriate letter in box)
B
59-6000749
A. State
H. Independent School Disl.
6. TYPE OF APPLICATION:
New
Continuation
Revision
B. County
C. Municipal
D. Township
L state Controlled Institution of Higher Learning
Private University
K. Indian Tribe
If Revision, enter appropriate LeUer(s) in box(es)
E. Interstate
L. Individual
B. Decrease Award
C. Increase Duration
F Inlermunicipal
D. Special District
M. Profit Organization
A. Increase Award
N. other (Specify)
D. Decrease Duration
Other
9. NAME OF FEDERAL AGENCY:
Federal Transit Administration
10. CATALOG OF FEDERAL DOMESTIC
11. DESCRIPTIVE TITLE OF APPLICANT'S PROJECT:
ASSISTANCE NUMBER:
20
513
Paratransit vehicle
Bus Body-On-Chassis
TITLE Federal Transit Administration S8Ction 5310 Program
12. AREAS AFFECTED BY PROJECT (cities, counties, states etc.)
Monroe County
13. PROPOSED PROJECT
14. CONGRESSIONAL DISTRICTS OF
Start Date
Ending Date a. Applicant
b. Project
15. ESTIMATED FUNDING
a. Federal $
b. AppNcant $
c, State $
d. local $
e. other $
f. Program Income $
g. TOTAL $
20th Congressional District 20th Congressional District
16. IS APPLICATION SUBJECT TO REVIEW BY STATE EXECllTlVE ORDER 12372 PROCESS?
78,400.00
9,800.00
a. YES THIS PREAPPLlCATION. APPLICATION WAS MADE AVAILABLE TO THE
STATE EXECllTlVE ORDER 12372 PROCESS FOR REVIEW ON
9,800.00
Date
b. NO
PROGRAM IS NOT COVERED ey E 0 12372
OR PROGRAM HAS NOT BEEN SELECTED BY STATE FOR REVIEW
17. IS THE APPLICANT DELINQUENT ON />NY FEDERAL DEBT?
YES If "Yes" attach an explanation
NO
98,000.00
18 TO THE BEST OF MY KNOWLEDGE AND BELIEF ALL DATA IN THIS APPLICATION PREAPPLlCATION ARE TRUE AND CORRECT. THE DOCUMENT HAS BEEN DULY AlITHORIZED BY THE GOVERNING
BODY OF THE APPLICANT AND THE APPLICANT WILL COMPLY WITH THE ATTACHED ASSURANCES IF THE ASSISTANCE IS AWARDED
c. Telephone number
292-4512
e. Date Signed
01- 14- 98
Standard Form 424 (REV 4-88)
Prescribed by OMB Circular A-1 02
Authorized for Local Reproduction
(SEAL)
ATTEST: DANNY L. KOLHAGE, CLERK
By4Jo~8. a)J~
DEPUTY CLERK - AFA5310XLS
17
Checklist for Application Completeness: Section 5310
Name of Applicant: Monroe County Board of County Commissioners
The following must be included in Section 5310 grant applications in the following order:
X Application for Federal Assistance (Form 424, Code 20.513)
X Operating and Administrative Expenses Form
X Operating and Administrative Revenue Form
X Current Vehicle Inventory Form
X Capital Request Form
X Exhibit A: Current System Description
X Exhibit A-1: Data Information Fact Sheet
X Exhibit B: Proposed Project Description
X Exhibit C: Public Hearing
X Exhibit 0: Coordination
X Exhibit E: Single Audit Act
X Completed Certifications and Assurances for FY 1998
Certification of Equivalent Service (if non-accessible vehicles are requested)
X Have copies of this application been submitted to the local clearinghouse agency?
Date submitted to local Clearinghouse:
1/2/983:40 PM
47
CAC531O.DOC
OMS Approval No. 0348-0043
APPLICATION FOR
FEDERAL ASSISTANCE
2. DATE SUBMITTED
Applicant Identifier
1. TYPE OF SUBMISSION:
3. DATE RECEIVED BY STATE
State Applcation Identifier
Application
Construction
Preapplication
Construction
4. DATE RECEIVED BY FEDERAL AGENCY
Federal Identifier
Non..construction
5. APPUCANT INFORMATION
~Construction
Legal Name
Monroe Coun Board of Coun Commissioners
Organizational Unit
Social Services Transportation
Address (give city, COl.J'lty, state and zip code)
5100 College Road
Wing III, Public Service Building
Key West, Florida 33040
6. EMPLOYER IDENrlFICATION NUMBER (EIN):
Name and telephone number of person to be contacted on matters invoMng
this application (give area code)
Jerry L. Eskew
305-292-4425
7. TYPE OF APPLICANT: (enter appropriate letter in box)
B
59-6000749
A. State
H. Independent School Dist.
I. State Controlled Institution of Higher Leaming
8. TYPE OF APPLICATION:
New
Continuation
Revision
B. County
C. Municipal
D. TO'Mlship
J. Private University
K Indian Tribe
If Revision, enter appropriate Letter(s) in box(es)
E. Interstate
L. Individual
F Inlermunicipal
M. Profit Organization
N. other (Specify)
A Increase Award
B. Decrease Award
C. Increase Duration
D. Special District
D. Decrease Duration
Other
9. NAME OF FEDERAL AGENCY:
Federal Transit Administration
10. CATALOG OF FEOERAL DOMESTIC
11. DESCRIPTIVE TITLE OF APPLICANT'S PROJECT:
ASSISTANCE NUMBER:
20
513
Paratransit vehicle
Bus Body-On-Chassis
TITLE Federal Transit Administration S&etion 5310 Program
12. AREAS AFFECTED BY PROJECT (cities, counties, states etc.)
Monroe County
13. PROPOSED PROJECT
14. CONGRESSIONAL OISTRICTS OF
Start Date
Ending Date a. AppHcant
b. Project
15. ESTIMATED FUNDING
20th Con ressional District 20th Congressional District
18. IS APPLICATION SUBJECT TO REVIEW ey STATE EXEcvnVE ORDER 12372 PROCESS?
a. Federal $
b. Applicant $
c. State $
d. Local $
e. Other $
f. Program Income $
g. TOTAL $
78,400.00
9,800.00
a. YES THIS PREAPPlICATION, APPLICATION WAS MADE AVAILABLE TO THE
STATE EXECUTIVE ORDER 12372 PROCESS FOR REVIEW ON
9,800.00
Date
b. NO
PROGRAM IS NOT COVERED BY E 0 12372
OR PROGRAM HAS NOT BEEN SELECTED BY STATE FOR REVIEW
17 IS THE APPLICANT OELlNQUENT ON ANY FEDERAL DEBT?
YES Jf'Yes" attach an explanation
NO
98,000.00
18. TO THE BEST OF MY KNOWLEOGE AND BELIEF ALL OATA IN THIS APPLICATION PREAPPlICATION ARE TRUE ANO CORRECT. THE DOCUMENT HAS BEEN DULY AUTHORIZED BY THE GOVERNING
BODY OF THE APPLICANT AND THE APPLICANT WILL COMPLY WITH THE ATTACHED ASSURANCES IF THE ASSISTANCE IS AWARDED
c. Telephone number
292-4512
e. Date Signed
0/- /4- 98
standard Form 424 (REV 4-88)
Prescribed by OMB Circular A-1 02
Authorized for Local Reproduction
(SEAL)
ATTEST: DANNY L. KOLHAGE, CLERK
8YJJo~~. !:L)J~
DEPUTY CLEIlK - AFA5310XLS
17
OPERATING and ADMINISTRATIVE EXPENSES
Name of Applicant Organization Monroe County Board of County Commissioners
Date Completed 12/17/97
Labor 371,893.00
Fringe and Benefits 194,084.00
Services
Materials and Supplies 9,270.00
Vehicle Maintenance 100,728.00
Utilities 10,000.00
Insurance 25,307.00
License and Taxes
Purchased Transit Service
Miscellaneous 51,290.40
Leases and Rentals 1,800.00
Depreciation 95,200.00
TOTALS 859,572.40 (a)
TOTAL EXPENSE
(All Applicants)
ELIGIBLE EXPENSES
(5311 & 5311 (f) Applicants)
SECTION 5311 AND 5311 (f) GRANT REQUEST
Operating Expenses Shared by FT A $ (a)
Farebox Revenue $ (b)
Operating Deficit (operating expenses less revenue) $ (c)
Note: (a) - (b) = (c)
Section 5311 Request (no more than 50% of Deficit) $ (d)
GRAND TOTAL REVENUES $ 859,572.40 (e)
(from Operating and Administrative Revenue form)
Note: If Grand Total Revenues (e) exceeds Total Expenses (a), reduce Section 5311 (d) by that amount.
12/17/9711 :38 AM
24
OAE5310.XLS
OPERATING and ADMINISTRATIVE REVENUE
Name of Applicant Organization Monroe County Board of County Commissioners
Date Completed 12/17/97
OPERATING REVENUES
TOTAL REVENUE
(All Applicants)
REVENUE USED AS FTA MATCH
5311 Applicants/show exact amount
Passenger Fares for Transit Services (401 ) Total = 20,000.00
Total Rural - 20,000.00 (b)
Special Transit Fares (402) 20,000.00
School Bus Service Revenues (403)
Freight Tariffs (404)
Charter Service Revenues (405)
Auxiliary Transportation Revenues (406)
Non-Transportation Revenues (407)
Total Operating Revenues $ 40,000.00
OTHER REVENUES
Taxes Levied Directly by Transit System(408)
Local Cash Grants and Reimbursements(409) 819,572.40
Local Special Fare Assistance (410)
State Cash Grants and Reimbursements (411)
State Special Fare Assistance (412)
Federal Cash Grants and Reimbursements(413)
Interest Income (414)
Contributed Services (415)
Contributed Cash (416)
Subsidy from Other Sectors of Operations(440)
Total of Other Revenues $ 819,572.40
GRAND TOTAL REVENUES $ 859,572.40
12/17/9712:05 PM
24
OAR5310.XLS
"C
CIl
-
CIl
Q.
:! E
~8
o CIl
LL'tii
c
~
o
to-
Z
W ~
:> ~
z 0
'en
~ .~
o E
J:8
w>.
:>"E
to- ~
Z()
w......
~ 0
~ "E Z
~ ~:>
Oalo
>.0
"EZ
:J '0 0
o ... Z
()C
o
a.> ()
01-
....0
Co
o "-
.~
t- III
~ .=
...-Gi
t")D::
-
N"III
S";
III 0
Q.
:!:1
C
c:(
c:
o
:;:::
(lJ
.~
c:
(lJ
Cl
...
o
-
c:
(lJ
.~
Q.
c..
<(
....
o 'ii ...
" III
CIl 0 III
E::>
(lJ
z
>-
III
"
III
"
C
:s
"-
III
f:!
:s
o
III
III
en
III
.!!
:E
C
III
...
...
:s
()
...
III
III
:>.
...
III
a..
III
.!!
'E
en
>
c:(
Q.
'S
l:T
W
()
~
III
Q.
:>.
I-
"
C
III
III
..ltI:
III
::
III
c::i
:c
III
>
.r:
.9 0'>
:Cco
c"O..
ltl 0
>1-
.?;-
c
:s
o
()
0'>
0'>
5!l
0'>
~
0"
o
~
o
o
o
,ef
I/J
Ql
>-
~
o
i;J
III
:c
~
co
:c
'<t
('")
en
:c
l-
LL
~
a.
o
I-
.r:
en
I
c
~
"E
o
LL
.r:
.9 0'>
:Cco
c"O..
ltl 0
>1-
.?;-
c
:s
o
()
co
0'>
5!l
('")
lC)
<0
1'-"
o
~
o
o
o
lC)"
I/J
~
co
o
o
i;J
III
:c
~
:c
'<t
('")
en
:c
l-
LL
a.
o
I-
.r:
OJ
I
c
ltl
<:
"E
o
LL
~O'> lJl('")
:c co ltl 0'>
c: Ci a.. en
ltl 0 N :::J
>1- ~III
.?;-
C
:::J
o
()
co
0'>
5!l
'<t
('")
1'-_
o
o
o
lC)-
I/J
Ql
>-
o
o
i;J
III
:c
~
><
:c
'<t
('")
en
:c
l-
LL
~
a.
o
I-
.r:
OJ
I
c
ltl
<:
"E
o
LL
.?;-
C
:::J
o
()
('")
~
o
lC)
0'>
0'>-
I'-
o
o
o
0"
N
I/J
Ql
>-
('")
I'-
('")
I'-
lC)
III
:c
z
<0
~
o
('")
w
~
Cl
LL
I/J
:::J
III
Q;
OJ
C
Ql
I/J
I/J
ltl
a..
N
~
~
o
LL
.?;-
C
:::J
o
()
('")
o
~
0'>
<0
<0
0-
lC)
o
o
o
lC)-
~
I/J
~
lC)
~
co
('")
<(
:c
0::
~
I'-
('")
W
-,
Cl
LL
~
'<t
0'>
en
o
N
~
e
Ql
<(
.?;-
C
:::J
o
<..>
'<t
o
~
r:::
<0
~
o
o
o
lC)-
~
I/J
Ql
>-
N
lC)
co
o
N
<..>
:c
0::
<0
~
I'-
('")
W
-,
Cl
LL
~
'<t
~
en
o
N
~
e
Ql
<(
.?;-
C
:::J
o
<..>
lC)
o
~
('")
N
o
N-
('")
o
o
o
lC)-
I/J
Ql
>-
0'>
<0
lC)
lC)
lC)
III
:c
I-
'<t
LL
o
('")
w
~
Cl
LL
'<t
0'>
j:::
en
o
N
~
e
Ql
<(
.?;-
C
:::J
o
<..>
lC)
o
~
'<t
lC)
('")
'<t-
N
o
o
o
lC)-
~
I/J
~
'<t
0'>
~
in
III
:c
I-
o
LL
o
('")
w
~
Cl
LL
~
'<t
~
en
o
N
~
e
Ql
<(
'<t '<t.r:
~~~~~~~~~~
ecn Coo eCl) oCl) co..
4>0 Cuo CUa Coo mo
<(N <(N <(N <(N >1-
.?;-
C
:::J
o
<..>
0'>
0'>
5!l
'<t
<0
lC)
1'--
0'>
o
o
o
lC)'
I/J
Ql
>-
0'>
o
o
i;J
III
:c
~
><
:c
'<t
('")
en
:c
l-
LL
a.
o
I-
.r:
.9
:c
c
~
"E
o
LL
I/J
I/J('")
ltl~
a.. I/J
~&:
.?;-
C
:::J
o
<..>
o
~
'<t
<0
<O_
N
~
o
o
o
0"
N
I/J
Ql
>-
'<t
N
o
N
lC)
III
:c
Z
o
~
o
('")
w
~
Cl
LL
~
I/J
:::J
III
....
Ql
OJ
C
Ql
I/J
III
ltl
a..
N
-
"E
o
LL
.r:
lJl ('") .90'>
ltl 0'> :c co
a.. en c: c..
N:::J (U a
~III >1-
.?;-
C
:::J
o
<..>
N
o
~
('")
i;J
0-
0'>
o
o
o
0"
N
III
Ql
>-
lC)
I'-
('")
I'-
lC)
III
:c
Z
><
~
o
('")
w
~
Cl
LL
III
:::J
III
....
Ql
OJ
C
Ql
III
I/J
ltl
a..
N
-
"E
o
LL
.?;-
C
:::J
o
<..>
o
o
~
N
('")
co_
CD
o
o
o
lC)'
III
Ql
>-
'<t
~
CO
('")
<(
:c
0::
><
~
I'-
('")
W
-,
Cl
LL
~
a.
o
I-
.r:
OJ
I
c
ltl
<:
"E
o
LL
.?;-
C
:::J
o
<..>
o
o
~
~
co-
CO
o
o
o
lC)-
III
~
lC)
o
o
i;J
III
:c
~
<0
:c
'<t
('")
en
:c
l-
LL
a.
o
I-
.r:
.9
:c
c
~
"C
o
LL
.?;-
C
:::J
o
<..>
o
~
lC)
o
o
0'>'
~
o
o
o
0"
N
I/J
Ql
>-
<0
(jj
<0
o
<(
:c
a..
lC)
~
o
('")
w
~
Cl
LL
~
III
:::J
III
Q;
OJ
C
Ql
III
I/J
ltl
a..
N
-
"E
o
LL
~cn ~(Y) ~v
~ a ~ ~ (5 ~
~~~&:~?il
.?;-
C
:::J
o
<..>
'<t
o
~
I'-
('")
('")
1'--
'<t
o
o
o
lC)-
~
III
~
in
co
o
N
<..>
:c
0::
'<t
~
I'-
('")
W
-,
Cl
LL
'<t
0'>
en
o
N
~
e
Ql
<(
.?;-
C
:::J
o
<..>
N
o
o
N
<0
0'>
lC)
co-
co
o
o
o
0"
N
..:
III
III
:>.
'ii
"
o
E
III
.c
-
.s
';(
III
C
III
Ql
>-
en
c
'(j
III
Q.
:>.
.c
III
-
C
III
....
en
...
III
.c
'0
...
o
III
:c
-
==
'i
"
III
tJ
III
Q.
III
...
III
.c
"
'3
o
~
'<t
<0
<0
I'-
<0
III
:c
a..
o
~
I'-
('")
W
~
Cl
LL
~
III
:::J
III
-;
Q; .c
OJ -
ai ~
III Qj
lG c::i
a.. :c
N CD III
- .... >
"E III
~ ~ ~
c::i .....
:2 :.;::
III ii
lJl ('") ~ :!2
~ ~ ra a;
N::I '0 "0
~IIII-Z
en
...J
~
o
...-
t")
LO
LL
:>
()
0>
N
~
<(
co
...-
00
t-
O>
-
...-
t")
-
N
...-
CAPITAL REQUEST
VEHICLE REQUEST
FTA GMIS Code Number of Requested Options Sources of Funding Estimated
Vehicles 5310 5311 Either Cost
11.12.04 2 Paratransit Equipped X $ 98,000.00
11.
11.
11.
11.
11.
VEHICLE SUBTOTAL $ 98,000.00
OTHER CAPITAL REQUEST
FTA GMIS Code Quantity Brief Description Sources of Funding Estimated
5310 5311 Either Cost
11.
11.
11.
11.
11.
11.
OTHER CAPITAL SUBTOTAL
VEHICLE SUBTOTAL $98,000 + OTHER CAPITAL SUBTOTAL $
X 80% = Federal Request $ 78,400
1/2/9811 :26 AM
31
CA5310.xLS
EXHIBIT A
Overview
Monroe County Transportation provides paratransit service to the elderly and
transportation disadvantaged citizens of Monroe County. The three geographical
service areas are Lower Keys (Key West) from mile marker 0 to 40, Middle Keys
(Marathon Key) from mile marker 47 to 73, and Upper Keys (Plantation Key and Key
Largo) from mile marker 74 to 112.
Fleet Size
All sixteen paratransit vehicles are wheelchair equipped. The fleet is based as follows:
Eight vehicles in the Lower Keys,
Four vehicles in the Middle Keys, and
Four vehicles in the Upper Keys
Routes
There are four routes assigned to the Lower Keys, two routes for the Middle Keys and
two routes for the Upper Keys.
Hours of Operation
Monday through Friday
8:00 AM to 5:00 PM
(excluding County Holidays)
Staffing
Currently in a transitional stage becoming a centralized Dispatching and Reservation
System.
Transportation Director, Staff Assistant, Special Needs Coordinator, Three
Dispatcher/Reservationist, two Regional Transportation Coordinators and Eight CDL
Class B Transportation Drivers with Passenger and Airbrake Endorsements.
Ridership
79% Elderly 60 years or older
21 % Transportation Disadvantaged
of those two categories 16% are wheelchair
Vehicle Maintenance
Fully staffed maintenance facility with a recognized preventative maintenance program.
12/31/9712:32 PM
EXBA5310.DOC
EXHIBIT A-1
DATA INFORMATION FACT SHEET
PART I-For Section 5310 applicants,
Existing
1. Number of 1-way passenger trips
Provided to the elderly and persons
With disabilities (E & 0):** Year 35.000
2. Number of individual E & 0 persons
Served: (unduplicated): Year 1.200
3. Number of vehicles used
For this service: 16
4. Number of ambulatory
Seats available: 166
5. Number of wheelchair positions: 32
7. Annual Vehicle Miles traveled: 205K
8. Normal Vehicle hours in operations:
( day) 8 hrs
9. Average trip length: 6 miles
*Estimates are acceptable
Expanded* New*
50,000
1,600
16
166
32
250K
8 hrs
5 miles
**Definition of one-way passenger trip, see page 50.
12/31/978:15 AM
36
DIFS5310.DOC
EXHIBIT B
With the advent of a fully automated computerized centralized Dispatch and
Reservation System, Monroe County Transportation expects to increase the
number of trips and the unduplicated clients by 35% to 45%.
The awarded funds will be used to replace two aging 1989 Ford High Top
Vans(gasoline) Vin #1 FTHS34HXKHB4301 0 and Vin # 1 FTHS34H1 KHB43008
with two bus body on chassis vehicles (diesel). The replacement vehicles will
provide us additional seating capacity and reduce the high repair and
maintenance associated with a high mileage gasoline converted vans.
As always, the new vehicles would be placed on the County preventative
maintenance plan.
The two Regional Transportation Coordinators will begin a rigorous outreach
program targeted at the elderly and transportation disadvantaged. Employment
and education/training will be also targeted.
1/2/983:34 PM
EXBB531O.DOC
Required for: Section 5310
Section 5311 and 5311 (f)
Exhibit C, Attachment 1
Sample Public Notice
All interested parties within Monroe County are hereby advised that Monroe County
Board of County Commissioners is applying to the Florida Department of
Transportation for a capital grant under Section 5310 (and/or Section 5311) of the
Federal Transit Act of 1991, as amended, for the purchase of Paratransit eauipped
vehicle to be used for the provision of public transit services within Monroe County.
A Public Hearing has been scheduled at 9:00 AM on Januarv 14. 1998. at the
Harvey Government Center. Key West , for the purpose of advising all interested
parties of service being contemplated if grant funds are awarded, and to ensure that
contemplated services would not represent a duplication of current or proposed
services provided by existing transit or paratransit operators in the area.
This hearing will be conducted if and only if a written request for the hearing is
received by (two davs prior to the scheduled hearinQ).
Requests for a hearing must be addressed to
copy sent to
and a
40
SPN531 o. DOC
EXHIBIT D
Effective:
to
STATE OF FLOIUDA
CO!\.1MISSION FOR THE TRANSPORTATION DrSADV ANT AGED
STANDARD COORDINATION/OPERATOR CONTRACT
THIS CONTRACT is entered into between the COMMUNITY TRANSPURT A TION
COORDINA TOR, Guidance Clinic of the ~1idd1e Keys
designated pursuant to Chapter 427, F.S., to serve the transportation disadvantaged for
the community that includes the entire area of ~nr()f'> County(ies), and
hereinafter referred to as the "Coordinator" and ''hnmo:::> ('[)llnry RnPlrn of C'rmnty
Catmissioners , hereinafter refen'ed to as the" Agency/Operator"
The terms and conditions of this Contract are effective January 1, 1998 and will
continue through I)ecpJT1hpr 31. 1998
-WHEREAS, the Coordinator is required, under Rule 41-2, F.A.C., Contractual
Arrangements, to provide and/or enter into where cost effective and effici ~nt; to enter
into subcontract(s) or to broker transportation services to transportation operators; and
WHEREAS, transportation disadvantaged funds includes any local government, state or
federal funds that are for the transportation of transportation disadvantaged; and
WHEREAS, the Coordinator desire~ to ~untract with the Agency/Operator tor the
provision of transportation services for the transportation disadvantC;1ged; and
WHEREAS, the Coordinator believes it to be in the public interest to provide such
transportation services through the Agency/Operator for the reSIdents uf the servIce an:~a
who are clients of the Agency/Operator; and
WHEREAS, the AgenCY/Operator will provide the Coordinator the opportunity to
develop a proposal for any new transportation services needed; and
WHEREAS, the Agency/Operator, in an d'fon to ~ourdinate available resuurc~~, will
make available transponation services to the: Courdinator.
WHEREAS, this Contract allows for the prUV1SIUJ1~ uf transpunatwJI ~e:rv Ices be
provided by the Agency/Operator, in ul.:~ordall~e with Chapter 427, F.S., Rule 41-2,
SInndnru CO\lrUIn~II\lIVVpcrDIO( \.ornrD~1
Ilonn
1 "r
F.A.C., and the most current Community Tnm~purtation Coordinator policies.
NOW, THEREFORE, in consideration of the mutual covenants, promises and
representations herein, the parties agree as follows:
THE AGENCY/OPERA TOR SHALL:
A. Ptovide services and vehicles according to the conditions specified in Attachment
1. Payment for services shall be made accordinq to attachment .1..
B. Coordinate available resources and make available transportation 'iervices to the
Coordinator. Such services shall be provloed in accordance with Attachment 1.
C. Every three (3) months, submit to the Coordinator a Quanerly Yeur to Date
Operating Report (from th~-; Annual Operating Report) detailing demographic,
operational and financial data regarding coordination actIvities in the desIgnated
service area. I n~ n:purt shall be prepared on forms provided by the Commission
for the Transponation Disadvantaged, hereinafter CommlsslOn, und a~cording to
the i,nstructions for the forms.
D. Comply with audit and record keeping requirements by :
1. Utilizing the Commission recognized Chart of Accounts defined in the
1:hnsPQrtat i o~ 6<;co ~nt i ~ ~ C o~s~~~~:n~~~I. ~~ for!]] eo c;;ountin ~ S ~ <Ie II.
for Rural and SpecialIzed Trans~___ ____ ____l__r..:: \ WOItorrn ac\,,;uuntlng
system) for all transportation disadvantaged accounting and reporting
purposes. Agencies/Operators with existing and equivalent accounting
systems are not required to adopt the Chart of Accounts In ! leu of their
eXisting Chart of Accounts but shall prepare all repoI1S, invoi\.:es, and fiscaJ
documents relating to the transportation disadvantaged functlons and
activities using the chart of accounts and accounting definitions as outlined
in the above referenced manual.
2. Maintaining and filing with the Coordinator such progress, fiscal, inventory
and other reports as the Coordinator may require dunng th~ pt;:riod of this
Contract.
3. By reserving to the Coordinator, the: right to conduct finance and
(;ompliance audits at any time. Such audits condu(;ted by the Courdinator
will be at the expense of the Cooromator.
SIDnOMO CI,(1I\lIn~Il(lI\'UpeIlIlOI (.:onIrUI
FOIlll
E. Retain all financial records, supporting documents. statistical records. and any
other documents pertinent to this Agreement for a period of five (5) years after
termination of this Agreement. If an audit has been initiated and audit findings
have not been resolved at the end of the five (5) years, the records shaIl be retained
until resolution of the audit findings. The Agency/Operator shaH assure that these
records shall be subject to inspection. review, or audit at all reasonable times by
persons duly authorized by the Coordinator or Commission or this Agreement.
The Commission and the Coordinator shaIl have full access to and the right to
examine any of the records aQd documents during the retention period.
F. Comply with Safety Requirements by:
1. Complying with Section 341.061, F.S., and Rule 14-90. F.A.C., concerning
System Safety or complying with Chapter 234.051, F.S.. regarding school
bus safety requirements fo! those services provided through a school board;
2. Assuring compliance with local, state, and federal laws. and Commission
policies relating to drug testing, and;
3. Complying with Coordinator's System Safety Program Plan (SSPP) for
designated service area.
G. Comply with Conunission insurance requirements by maintaining at least
minimum liability insurance coverage in the amount of $1 00,000 for anyone
person and $200,000 per occurrence at all times during the existence of this
Contract. Upon the execution of this Contract, the Agencyl()p~rator shall add the
Coordinator as an additional named insured to all insurance policies covering
vehicles transporting the transportation disadvantaged. In the event of any
canceIlation or changes in the limits of liability in the insurance policy. the
insurance agent or broker shall notify the Coordinator. The Agency/Operator shall
furnish the Coordinator written verification of the existence of sl:lch insuranc.e-._
coverage prior to the execution of this Contract, or proof of a self
insurance program operated by the AgenCY/Operator. School board
vehicle insurance coverage shall be in accordance with Section
234.03, F.S. and 234.211, F.S. Insurance coverage in excess of $1
million per Occurrence must be approved by the Coordinator and/or the
local Coordinating Board before inclusion in this contract or in the
justification of rates and fare structures, s. 41-2.006(1), FAC.
H. Safeguard information by not using or disclosing any information concerning a
user of services under this Agreement for any pUrpose not in conformity with the
local, state and federal regulations, including but not limited to 45 CFR, Pan
205.50,
SlIndard Cl\I.rdinatilln Ojll:ralor Comrael
FOI1ll
3 of
except upon order of a court of competent jurisdiction, written r..:onsent of the
recipient, or his/her responsible parent or guardian when authurized by law.
I. Protect Civil Rights by:
1. Complying with Title VI of the Civil Rights Act of 1964 and Section 504 of
the Rehabilitation Act of 1973, as amended. The Agency/Operator gives
this assurance in consideration of and for the pUrpu.'ie of obtalIllng federal
grants, loans, contracts (except contracts of insurance or guaranty),
property, discounts. or other federal financial assistance to programs or
activities receiving or benefiting from federal financial aSSistance and
agreeing to complete a Civil Rights Compliance Questionnaire If so
required by the Coordinator. Agenc.;y/Operator shall alsu assure compl1ancc
with:
a. Title VI of the Civil Rights Act of 1964, as amended, 42 U.S.C.
2000d et seq., which prohibits discrimination on the basis of race,
color, or national origin in programs and activities receiving or
benetlting from federal financial assistance.
b. Section 504 of the Rehabilitation Act of 1973, as amended, 29 U.S.c.
794, which prohibits discrimination on the basis of disability in
, programs and activities receiving or benefiting from federal finanCial
assistance.
c. Title IX of the Education Amendments of 1972, as amended, 20
U.S.C. 1681 et seq., which prohibits discrimination on the basis of
sex in education programs and activities receiving or benetiting ITom
federal financial assistance.
d, The Age Discrimination Act of 1975, as amended, 42 U.S.C. 6101 et
seq., which prohibits discrimination on the basis of age in progl am~
or activities receiving or benefiting from federal finanCial assistance.
e. The Omnibus Budget Reconciliation Act of 1981, P.L. 97-35, whicn
prohibits discrimination on the basis of sex and religion in programs
and act! \lities receiving or benefiting from federal financial
assIstance.
f. All regulations, guidelines, and standards lawfully adopted unoer the
above statutes.
Sl.nd~rd COOrdln~1101\'O~~'or C'onlru~l
Po""
;1 "f'
g. The Americans with Disabilities Act of 1990, ,IS It Illay be amended
from time to time.
2. Agreeing that compliance with this assurance constllut~s a condition of
continued receipt of or benefit from federal financial aSSIstance, and that II
is binding upon the Agency/Operator, its successors. subcontractors,
transferees, and assignees for the period during whH;h su<..:h assistance is
provided. Assuring that operators, subcontra<.:tQrs. ::lubgnmtees, or others
with whom the Coordinator arranges to provide services or benefits to
participants or employees in cormection with any 01 its programs and
activities are not discriminating against those partIcIpants or employees In
violation of the above statutes, regulations, guidelines. and standards. In the
event of failure to comply, the Agency/Operator agrees that the Coordinator
may, at its discretion, seek a <':OUI1 order requiring complianc.:e with the
terms of this assurance or seek other appropriate j udJ claJ or administratl ve
relief, to include assistance being terminated and further assistance being
denied.
J. Agency/Operator's obligatIOn to indemnify, defend, and pay for the defense or at
the Coordinator's option, to participate and associate with the Cc)()rdinator In tht
defense and trail of any claim and any related settlement negotiations. shall be
triggered by the Coordinator's notice of claim for indemndicutioll to the
Agency/Operator. Agency/Operator's inability to evaluate liability ur its
evaluation of liability shall not excuse the Agency/Operatur's duty to defend and
indemnify within seven days after such notice by the CourClinatol' is given by
registered mail. Only an adjudication or judgement after the highest appeal is
exhausted specifically finding the Coordinator solely neglrgem shall ex.cuse
performance of this provision by the Agency/Operator. Agen<..:y/Operator shall
pay all costs and fees related to this obligation and its enfon;ern~nt by the
Coordinator. The Coordinator's failure to notify AgencY/Operator of a claim shall
not release Agency/Operator of the above duty to defend.
K Comply with all standards and performance requirements of the
1. The Commission for the Transportation Disadvantaged (Attachment II);
2. The lo,9al Coordinating Board approved TransponatJ on Disadvantaged
ServIce Plan ana;
3. Any entities that purchase service.
Standard Coordinaljon/O~rQlor COnll1lCl
Fonn
~ ,'"
Failure to meet the requirements or obligations set forth in this Contract, and
performance requirements established and monitored by the Coordinating Buard
in the approved Transportation Disadvantaged Service Plan shall be due l.:aU::il:: tor
non-payment of reimbursement invoices until such deficiencies have been
addressed or corrected to the satisfaction of the Coordinator.
L. Provide Corrective Action. A corrective action notice is a written notice to the
Agency/Operator that the Agency/Operator is in breach of certain provisions ot
this Contract and that correction is required. Any corrective actlOn notice w1l1
specify a reasonable time for corrective action to be completed. The
Agency/Operator agrees to implement the Corrective Action specified in the
notice and provide written documentation to substantiate the implementation of
the Corrective Action.
M. All contracts, subcontracts. coordination contracts will hp (~ed annuall:t bi
the Coordinator and local Coordinating Board lor conformance wIth the
requirements of this Contract.
N. Retu,rn to the Coordinator any overpayments due to unearned funds or funds
disallowed pursuant to the terms of this Contract that were disbursed to the
Agency/Operator by the Coordinator. The Agency/Operator shall return any
overpayment within thirty (30) calendar days after either discovery by the
Agency/Operator, or notification of the Agency/Operator by the Coordinator or
entity purchasing transportation, whichever is earlier. In the event that the
Coordinator first discovers an overpayment has been made, the Coordinator will
notify the Agency/Operator by letter of such a finding. Should repayment not be
made in a timely manner, the Coordinator or purchasing entity will charge interest
after thirty (30) calendar days after the date of notification or discovel'}, or the
Coordinator will deduct said amount from future invoices.
O. In performing this Contract, the Agency/Operator shall not discriminate against
any employee or applicant for employment because of race, age, disability, creed,
color, sex or national origin. Such action shall include, but not be limited to, the
fOllowing; employment ~pgrading, demotion or transfer; recruitment or
recruitment advertising; layoff or termmation; rates of payor other forms of
compensation; and selection for training, including apprenticeship. The
Agency/Operator shall insert the for~going provision modified only to show the
particular ~Ontractual relationship in all Its l,;untnlcts in (';O!Ul~ction WIth the
development of operation of the Contract, except Contracts for the standard
commercial supplies or raw materials, and shall require all such Contractors to
in~ert a SImilar prUVISlOn 10 :illbc;umraccs relating to the performance of this
Sl~nd~rd CC1ordln~1I0nOpcr;lor COnl/':lCl
FORII
;; .r
Contract, except subcontracts for standard commercial supplIes ur raw materials.
The Agency/Operator shall post, in conspicuous places avai lable to employees and
applicants for employment for Project work, notices setting forth the provisions of
the nondiscrimination clause.
P. By execution of this Contract, the Agency/Operator represents that it has not paid
and, also, agrees not to pay, any bonus or commission for the purpose of obtaining
an approval of its application for the financing hereunder. Funds disbursed to the
Agency/Operator under this Contract shall not be expended for the purpose of
lobbying the Legislature, the judicial branch, or a state agency.
THE COORDINATOR SHALL:
A. Recognize the Agency/Operator as described in Chapter 427, F.S., and Rule 41-2,
F.A.C.
B. Insure that entities with transportation disadvantaged funds will purchase
transportation disadvantaged services through the coordinated system.
C. At a minimum, annually monitor the Agency/Operator for in~urance, safety and
reporting requirements, pursuant to Chapter 427, F.S., and Rule 41-2, F.A.C. The:
information contained in the Annual Operating Report must be collected, at a
minimum,lquarterly from the Agency/Operator.
THE OPERATOR AND COORDINATOR FURTHER AGREE:
A. Nothing in the Contract shall require the Coordinator to observe or enforce
compliance with any provision thereof, perform any other act or do any other
thing in contravention of any applicable state law. If any provision of the Comracl
is found by a court of law to violate any applicable state law, the purchasing entit)
will at once notify the Coordinator in writing in order that appropriate changes and
modification may be made by the Coordinator and the Agency/Operator to the end
that the Agency/Operator may proceed as soon as possible with the provision of
transportation services.
B. If any part or provision of-this Contract is held invalid, the remainder of this
Contract shall be binding on the parties hereto.
c. Termination Conditions:
1. Termination at Will - This Contract may be terminated by eIther party upon
SllIndard CoordinltionlOpenllor Contract
FOI11\
'7 ,,(
no less than thirty (3U) days notice, without cause. Said notlc~ shall be
delivered by cenified mail, return receipt required, or in person with proof
of delivery.
2. Termination due to Lack of Designation - In the event that the Coordinator
so designated by the local Coordinating Board and approved by the
Commission, loses its designation, this contract is terminat~d immediately
upon notification to the Agency/Operator. Notice shall b~ delivered by
certified mail, return receipt requested, or in person, with proof of delivery,
Notice shall be effective upon receipt.
3. Termination due to Disapproval of Memorandum of Agreement _ In the
event that the Commission does not accept and approve any contracted
transportation rates listed within the Memorandum of Agreement, this
Contract is terminated immediately upon notification to the
Agency/Operator. Notice shall be delivered by certified mail, return receipt
requested, or in person, with proof of delivery. Notice shall be effective
upon receipt,
4. Termination due to Lack of Funds - In the event funds to finan<.;e this
contract become unavailable, the Coordinator may terminate the l,;Unlract
with no less than twenty-four (24) hours written notice to the
Agency/Operator. Notice shall be delivered by cenified mail, return receIpt
requested, or in person, with proof of delivery. Notice shall be effective
upon receipt. The Coordinator shall be the final authority as to the
availability of funds.
S. Termination for Breach - Unle~s the Agency/Operator's breach is waived by
the Coordinator in writing, the Coordinator may, by written notice to the
Agency/Operator, terminate this Contract upon nu it:~s thall twenty-four
(24) hours notice. Notice shall b~ delivered by certified mad, return receIpt
requested, or in person with proof of delivery. WaIver by the Coordinator
of breach of any provision of this Contract shall not b~ deemed to be a
waiver of any other breach and shaI~not be construed to be a modificatIon
of the terms of this Contract, and shall not act as a waiver or estoppel to
enforcement of any provision of this Contract. The proviSIOns herem au nVl
limit the Coordinator's right to remedies at law or to damages.
6. Upon receipt of a notice of termination of this Contract for any reason, the
Agency/Operator shall cease service and prepare all final repurts and
documents required by the terms of this Contract. A final invoice shall be
Standard CourUi/l;lIlOI\.'Opcralor COnlraCI
Fo""
8 rd'
sent to the Coordinalor within lhirty (30) days after the termination ufthis
Contract.
D. Renegotiations or Modifications of this Contract shall only be valid when they
have been reduced to writing, duly approved by the Coordinator. and signed by
both parties hereto.
E. Agency/Operator shall assign no portion of this Contract without the prior written
consent of the Coordinator.
F. This Contract is the entire agreement between the parties.
G. Attachments I and II are an integral part of the Contract and are hereby
incorporated by referenc~ into this Contract. All subsequent attachments are of an
optional nature.
H. Notice and Contact:
The. name and address of the contract manager for the Coordinator for this
Contract is:
v; V tI)A-tt C E e 1---.. I IV I L '1.. ti.-L Jl1 ( b /)1-~ t! f YS
~ 4-l~. 51
/It/ tJe A 't-t0N. 1:::1- :3 "3t)<.;t)
,
The representative/position of the Agency/Operator responsible for admmIStratIOn
of the program under this contract is :
Arlmin]str~tor., TranSPOrtation
l-Dnroe County Transportation
5100 College Road, PSB, \vinq III
Key West, Florida 33040
In the event that different repreSentatIves are designated by eIther party after
execution of this Contract. notice of the name and address of the new
representative will be rendered in writmg to the other party and saId notification
attached to originals of this Contract.
This contract and its attachments contain all the terms and conditions agreed upon by the
parties hereto.
SlIndarcl CoorcliNlliol\'Openllor COnlMlClI
'0""
C' ... ......
./ "_.
WITNESS WHEREOF, the parties hereto have caused these pres~nts to be ex~cuted.
AGENCY/OPERATOR:
~-
-",
-',--
COMMUNITY TRANSPORTATION
COORDINA TOR
.'-..-
"'",
M::>nroe County Board
(Agency/Operator Name
( Coordinator Name)
Typed Name of Authorized In
Individual
Typed Name of Authorized
Title: M AYOK
\ Signature:
\
I ~ - 10 - t:t'\ Title:
\
(SEAL)
AlTEst: DANNY l. KOLHAGE, a.ERK
B~~Q.~~
DEPUTY CLERK
\
SIanoard CQl1rOlnQllorvOI'VI'QIOr Conlrael
Form
10. ^'l
ATTACHMENT!
AGENCY/OPERATOR CONTRACT
SERVICE DESCRIPTION
1. The Agency/Operator will be able to provide:
(Type of Service - ambulatory, non-ambulatory, stretcher)
Ambulatory and wheelchair service, paratransit
2. The AgencY/Operator will be available to provide transportation
(Days and Hours of availability)
M:>nday through Friday 8: 00 N1 to 5: JO PH
Days Agency/Operator will not be able to provide services:
l
(Holidays and other days not available)
Sel:vices will not be provided on Saturday and SUnday, or County holidays.
3. Vehicles Agency/Operator will use to transport all passengers
(Vehicle Inventory attached)
See attached.
4. VehiclelEquipment Standards (if any)
(Identify standards such as functioning air conditions/heating, grab raiis,
stanchions, first aid kits, fire extinguishers, adequate communication equipment)
Veh~cles were purchased w~th PaI'atran~~t specifi~ations ~Id Lnclude
~uipment opt~ons deemea n~essary tor that serv~ce.
" .
s. Driver Requirements' (if any)
(Identify requirements of drivers such as current license, vision, dress, specialized
training, relationship with riders - provide assistance, physical contact,
communication)
. . ed to have a CDL B Driver's License with
Drivers and sub-drJ.vers are r~ . . ed to
airbrake and passenger endorsements. Dri vers/ sub-dr~ vers are requ.ll'
pass physicals and drug tests.
6. Training
. .
(Identify required training of all personnel, including drivers, reservations, etc.
Also,provide how often this tra~ning is required and how it will be provided to
operator's employees).
. and sub-dr;~~ers are trained prior to releasing to drive.
Dr~vers ..L.V' _
training usually takes about two weeks.
This
7. Agency/Operator' fare structure
(Identify fare structure and what services are eligible and ineligible)
$5.70 per trip plus $.31 per mile when trips are five or nore miles.
8. BillinglInvoicing and Reimbursement procedure for Agency/Operator.
(When, how often, what reports if any should be submitted)
Will provide detailed invoice to ere weekly.
9. Repo11ing Requirements
(Include all Requirements of Commission, Coordinator, Local Coordinating Board
and any Entities purchasing transportation.)
will comply with all requirements.
en
..J
><
en
UJ
..J
U
I
UJ
>
LL (!) (!) (!) 0 0 0 (!) 0 0 (!) 0 0 0 (!) 0 0 0
0 >- >- >- >- >- >- Z >- >- >- >- >- >- >- >- >- >-
;:
0 ~ ~ ~ N CX) CX) 'o:t CX) CX) ~ N N CX) ~ N CX) N
en ~ ~ ~ ~ ~ ~ ~ ~ ~ ~
a.. a.. 0::: 0::: ..- ..- a.. 0::: a.. 0:::
a.. en en en en en en
0 0 0 0 0 0 0 0 0 0 0
W ..- ..- ..- N N 0::: N N ..- N ..- N
0.. I I I UJ UJ 0 UJ W I UJ I W
~ (!) (!) (!) ..- ..- 'o:t ..- ..- (!) ..- (!) ..-
N ..J ..J 0 ..J ..J N N ..J N ..J N
I I I ~ 0 0 a.. 0 0 I ~ ~ 0 I ~ 0 ~
Z Z z en 0::: 0::: ::E 0::: 0::: Z en en 0::: Z en 0::: en
~ ~ ~ :J W W W W W ~ :J :J UJ ~ :J W :J
(Q <( <( ..- <( <( (Q (Q <( (Q <( (Q
W 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
~ 0::: 0::: 0::: 0::: 0::: 0::: 0::: 0::: 0::: 0::: 0::: 0::: 0::: 0::: 0::: 0::: 0:::
<( 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
:::E LL. LL. LL. LL. LL. LL. LL. LL. LL. LL. LL. LL. LL. LL. LL. LL. LL.
a:: 0) 0) 0) ('i) 'o:t 'o:t ~ CD CD 0) ('i) ('i) 'o:t 0) ('i) 'o:t ('i)
>- CX) CX) CX) 0) 0) 0) 0) 0) 0) CX) 0) 0) 0) CX) 0) 0) 0)
('i) LO 0 ~ CD 0 ('i) "'" N 0 ('i) N LO ('i) 'o:t ~ CD
=It "'" 0) ~ CD 'o:t CX) 0 'o:t 'o:t 'o:t CD CD 'o:t LO 0) ~ 0
CX) CX) 0 CD 0 LO CX) LO LO LO CD CD 0 0) 0) 'o:t ('i)
W ('i) ('i) 0) 'o:t LO "'" ('i) 0) 0) 0) 'o:t 'o:t LO ('i) ~ "'" N
...I N N N ('i) ('i) CD "'" 'o:t 'o:t N ('i) ('i) ('i) N "'" CD LO
.... CD CD CD N CD 0 ('i) LO LO CD N N CD CD CD 0 ~
"'" "'" "'" 'o:t "'" CX) 0 ~ ~ "'" 'o:t 'o:t "'" "'" 'o:t CX) <D
i= 'o:t 'o:t 'o:t CD <D CD CD "'" "'" 'o:t CD CD CD 'o:t CD CD CD
0 ('i) 'o:t LO 'o:t
CD CX) ~ LO N 0) 0) 'o:t LO <D ~
=It 0 0 0 "'" "'" LO 0) 'o:t 0 N "'" "'" 0 ~ LO CD
('i) CD 0) 0 ('i) CD
.... 0 0 ('i) ('i) 'o:t CX) 'o:t LO 0 N 'o:t 0 0) CX)
"'" ~ "'" "'"
Z ('t) ('t) 'o:t CX) 0 m 10 ('t) LO CX) ('i) CD 0
(Q LO N ~ 'o:t LO ('i) 0 <D
W 'o:t 'o:t ('i) "'" LO LO (Q 'o:t N (Q
(Q (Q I (Q <( U (Q (Q (Q <( (Q <( U
C ~ (Q I I I
I I ~ I I I ~ I I I I I I I
~ ~ >< Z 0::: 0::: ::E ..- ..- ~ Z Z 0::: ~ a.. 0::: a..
W 0 >< 0
...I CX) ~ ~ CD ~ CD ('i) 'o:t 0 >< >< CD LO 'o:t
0 I I I ::E ::E ::E >< LL. LL. I ::E ::E ::E I ::E ::E ::E
'o:t 'o:t 'o:t 0 "'" "'" CD 0 0 'o:t 0 0 "'" 'o:t 0 "'" "'"
::I: ('i) ('i) ('i) ('i) ('i) ('i) ('i) ('i) ('i) ('i) ('i) ('i) ('i) ('i) ('i) ('i) ('i)
w en en en UJ w w a.. w w en w UJ w en UJ UJ W
> I I I ~ -:l -:l a.. ~ ~ I ~ ~ -:l I ~ -:l ~
..- ..- ..- 0 0 0 <( 0 0 ..- 0 0 0 ..- 0 0 0
LL. LL. LL. LL. LL. LL. LL. LL. LL. LL. LL. LL. LL. LL. LL. LL. LL.
~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~
N 'o:t <D 0 ~ 'o:t 0 N ~ LO N ~ 0 ~ CX) ~ "'"
=It ('i) ('i) ('i) ('i) CD "'" 'o:t 'o:t 'o:t ('i) ('i) ('i) CD ('i) ('i) "'" CX)
('i) ('i) ('i) N 0) 0) ('i) ~ ~ ('i) N N 0) ('i) N 0) N
0 ~ ~ ~ ~ CD CD ~ ('i) ('i) ~ ~ ~ CD ~ ~ <D ~
::::i ('i) ('i) ('i) ('i) ~ ~ ('i) LO LO ('i) ('i) ('i) ~ ('i) ('i) ~ ('i)
~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~
=It ('i) LO "'" CX) <D N "'" ('i) 'o:t <D CD "'" LO N 0) ~ 'o:t
0..;: 0 0 0 CD "'" CX) CX) 0) 0) 0 CD CD "'" 0 CD CX) 0
0 0 0 0 0 0 0 0 0 ~ 0 0 0 0 ~ 0 0 0 0
I I I I I I I I I I I I I I I I I
O~ CD <D CD "'" "'" "'" "'" "'" "'" :::E <D "'" "'" "'" 0.. CD "'" "'" "'"
a:: 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 ~
0.. CX) CX) CX) CX) CX) CX) CX) CX) OJ OJ 00 OJ 00 00 00 00 00
~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ T""" T""" T"""
::E
a..
00
N
('i)
"'"
(J)
-
LO
N
-
T"""
T"""
ATTACH1v1ENT II
The Commission for the Transportation Disadvantaged
Standards and Performance Requirements
Pursuant to Rule 41-2.006, Florida Administrative Code, the Community Transportation
Coordinator and any Transponation Operator/Agency from whom s~rvice is purchC1~~d
or arranged by the CommunIty Transponatlon Coordinator shall adhere to Commission
approved standards. These standards shall include:
(a) Drug and alcohol testing for safety sensitive job positions within the coordinated
system regarding pre-employment, randomization, post-accjd~m, and reasonable
suspicion as required by the Federal Highway Administration and the Federal
Transit Administration;
(b) An escort ofa passenger and dependent children are to be transported as locally
negotiated and identified in the local Transportation Disadvantaged Service Plan;
(c) Chilli restraint devices shall be determined locally as to their use, responsibility,
and cost of such device in the local Transportation Disadvantaged Service Plan;
(d) Passenger property that can be carried by the passenger and/or driver in one trip
and can b~safely be stowed on the vehicle, shall be allowed to be transported With
the passenger at no additional charge. Additional requirements may be negotiated
for carrying and loading rider property beyond this amount. Passenger property
does not include wheelchairs, child seats, stretchers, secured oxygen, personal
assistive devices, or intravenous devices;
(e) Vehicle transfer points shall provide shelter, security, and safety of passengers;
(I) A local toll free phone number for complaints or grievances shall be posted inside
the vehicle. The local complamt process shall be outlined as a section in the io<.:al
Transportation Disadvantaged Service Plan including, adVIsing the dissatistlt::o
person about the ComI11.jssion's Ombudsman Program as a step WIthIn the process
as approved by the local Coordinating Board;
(g) Out of service area trips shall be provided when determined locally and approved
by the local Coordinating Board, eX<.:ept In Hl:)ll;m~e::i wh~rt= !<.Jl.,:aJ urdimmces
prohibit such trips;
(h) Interior of all vehicles shall be free from dirt, grime, oil, trash, tom upholstery,
damaged or broken seats, protruding metal or other objects ur matenals which
could soil items placed in the vehicle or provide discomfOrt tor the onssenger'
" , *.
(1) Billing requirements of the Community Trunsponation Coordinator to
subcontractors shall be determined locally by the local CoordinatIng Board and
provided in tht; ]ul..:al Transportation Disadvantaged Service Plan. All bills 511all
be paid within 15 l..:aJendar days to subcuntractors, after rel:elpt of said payment b>
the Community Transportation Coordinator, except in instanc~s where the
Community Transportation Coordinator is a non-governmental entity;
U) Passenger/trip data base must be maintained or accessible by the Community
Transportation Coordinator on each rider being transported wlthin the system;
(k) Adequate seating for paratransit services shall be provided to each rider and
escort, child, or personal care attendant, and no more passengers than the
registered passenger seating capacity shall be scheduled or transpurted in a vehlcJe
at any time. For transit services provided by transit vehicles, adequat~ seatIng or
standing space will be provided to each rider and escort, child, or personal care
attendant, and no more passengers than the registered passenger seating or
standing capacity shall be scheduled or transponed in a vehicle at any time;
(1) Driv~rs for paratransit services, including coordination Contractors, shall be
required to announce and identify themselves by name and company In a mCirUlcr
that is conducive to communications with the specific passenger, upon pickup of
each rider. group of riders. or represeIHau ve, guardian, or a::;::;ociate uf the rider,
except in situations where the driver regularly transports the rider on a recurring
basis. Each driver must have photo identification that is in view of the passenger
Name patches, inscriptions or badges that affix to driver clothing are acceptable.
For transit services, the driver photo identification shall be in a conspicuous
location in the vehicle;
(m) The paratransit driver shall provide the passenger with boarding aSSIstance, if
necessary or requested, to the seating portion of the vehicle. The boarding
assistance shall include opening the vehicle door, fastening the seat belt or
utilization of wheel chair securement devices, storage of mobility assistive
devices, and closing the vehicle door. In certain paratransit sen'lce categories. the
driver may also be required to open and close doors to buildings, except in
situations in which assistance in opening;closing building doors would not be safe
for passengers remaining on the vehicle. Assisted access must be in a dignified
manner. Drivers may not assist wheelchair up or down more than ant: STep. unle~s
it can be performed safely ~:lS determin~d by the passenger, guurdian, dnd dfl ver,
(n) All vehicles ordered or put into service after adoption of thi~ ~t;:~(lun ot the kUle,
and prOVIding service within th~ courdmi:1u::d ~Y~)lem, shaH bt;: t::Ljulpped with two-
way communications in good wurking order and be audible to the driver at all
times to the base. All vehicles men Me flUl cqUlpped With two-W(lV
_, I "
communications shall have two years to be in complianc~ atter tile adoption dati:
of this section of the Rule;
(0) All vehicles ordered or put into service after the adoption of this section of the
Rule, and providing service within the coordinated system. shall have working air
conditioners and heaters in each vehicle. Vehicles that do not ha ve a workmg ulr
conditioner or heater will be scheduled for repair or replacement as soon as
possible. All vehicles that are not equipped with an air conditioner and/or heater
shall have two years to be in compliance atter the adoption date of thIS section of
the Rule;
(r) First Aid shall be determined locally and provided in the local Transportation
Disadvantaged Service Plan; and
(s) Cardiopulmonary Resuscitation shall be determined locally and provided in tht
local Transportation Disadvantaged Service Plan.
Required for:
Section 5310
Section 5311
Exhibit E, Attachment 1
Certification of Exemption from Single Audit Act
IT IS HEREBY CERTIFIED THAT the applicant:
1.
Will not receive $300,00 or more for the current Fiscal Year from all federal
sources combined, and is therefore exempt from the Single Audit Act as
described in OMB or A 133; and
€)
Will comply with the Single Audit Act and submit to the District Office a copy of
its most recent audit conducted in compliance with the Act, in the event the
applicant does receive $300,000 or more in total from all federal sources during
the current fiscal year.
Dated:
01-11..1-'18'
jA~ L&Nt>//I ;v1,AYtJ~
(name and title of chief executive officer)
(SEAL)
AlTEST: DANNY l. KOLHAGE, QERK
'~""aY~~C. ~)J~
DEPUTY CLERK -
43
CESA5310.DOC
Federal Fiscal Year 1998 FTA Certifications and Assurances
Required of all Applicants for FTA financial assistance, and all FTA Grantees with an active project receiving
capital program or formula program assistance.
Name of Applicant: Monroe County Board of County Commissioners
Name and Relationship of Authorized Representative: Jack London Mavor
BY SIGNING BELOW I, Jack London (name), on behalf of the Applicant, declare that the Applicant
has duly authorized me to make these certifications and assurances and bind the Applicant's compliance. Thus,
the Applicant agrees to comply with all Federal statutes, regulations, executive orders, and administrative
guidance required for each application it makes to the Federal Transit Administration(FTA) in Federal Fiscal Year
1998.
FTA intends that the certifications and assurances the Applicant selects on the other side of this document, as
representative of the certifications and assurances in Appendix A, should apply, as required, to each project for
which the applicant seeks now, or may later, seek FTA assistance during Federal Fiscal Year 1998.
The Applicant affirms the truthfulness and accuracy of the certifications and assurances it has made in the
statements submitted herein with this document and any other submission made to FT A, and acknowledges that
the provisions of the Program Fraud Civil Remedies Act of 1986, 31 U.S.C. 3801 et seQ., as implemented by
U.S. DOT regulations, "Program Fraud Civil Remedies," 40 CFR part 31 apply to any certification, assurance or
submission made to FTA. The criminal fraud provisions of 18 U.S.C. 1001 apply to any certification, assurance,
or submission made in connection with the Urbanized Area Formula Program, 49 U.S.C. 5307, and may apply to
any other certification, assurance, or submission made in connection with any other program administered by
FTA.
Date:
0/-11..1-98
a.
In signing this document, I declare under penalties of perjury tha
and any other statements made by me on behalf of the Applicant
AFFIRMATION OF APP
for Monroe County Board of County Commissioners (Name of Applicant)
As the undersigned legal counsel for the above named Applicant, I hereby affirm that the Applicant has authority
under State and local law to make and comply with the certifications and assurances have been legally made
and constitute legal and binding obligations on the Applicant.
I further affirm that, to the best of my knowledge, there is no legislation or litigation pending or imminent that
might adversely affect the validity of these certifications and assurances, or of the performances of the project.
Furthermore, if I become aware of circumstances that change the accuracy of the foregoing statements, I will
notify the Applicant a; d F:APromptIY. c. -- ~.rtk
Date +"" :.>,. (71 f br=; ~~ . y,
\.~ant Attorn y
An attorney for the Applicant must provide an affirmation of the Applicant's legal capacity, unless the Applicant seeks only an FT A university and
research training grant authorized by 49 U.S.C, 5312 (b),
In addition, an attorney for a Capital Program Grantee or Formula Program Grantee with an active project must provide an affirmation of the
Grantee's legal capacity.
FTA Certifications and Assurances for Fiscal Year 1998
34
12/30/972:25 PM
FYCA5310,DOC
Appendix A
FEDERAL FY 1998 CERTIFICATIONS AND ASSURANCES FOR FTA ASSISTANCE
Name of Applicant: Monroe County Board of County Commissioners
The Applicant agrees to comply with applicable requirements of Categories I-XV. X
(The Applicant may make this selection in lieu of individual selections below.)
OR
The Applicant agrees to comply with the applicable requirements of the following
categories it has selected:
I. Certifications and Assurances Required of Each Applicant.
II. Lobbying Certification.
III. Effects on Private Mass Transportation Companies.
IV. Public Hearing Certification for Major Projects with Substantial Impacts.
V. Certification for the Purchase of Rolling Stock.
VI. Bus Testing Certification.
VII. Charter Service Agreement.
VIII. School Transportation Agreement.
IX. Certification for Demand Responsive Service.
X. Substance Abuse Certifications Required by January 1.
XI. Assurances Projects Involving Real Property.
XII. Certifications for the Urbanized Area Formula Program.
XIII. Certifications for the Elderly and Persons with Disabilities Program.
XIV. Certifications for the Nonurbanized Area Formula Program.
XV. Certifications for the State Infrastructure Bank (SIB) Program.
(The Signature Page must be appropriately completed and signed where indicated.)
FTA Certifications and Assurances for Fiscal Year 1998
12/31/978:14 AM
33
FFCA531 a.DOC