01/13/1999
nlannp I. Itolbagt
BRANCH OFFICE
3117 OVERSEAS HIGHWAY
MARA lHON, FLORIDA 33050
TEL. (305) 289-6027
FAX (305) 289-1745
CLERK OF THE CIRCUIT COURT
MONROE COUNTY
500 WHITEHEAD STREET
KEY WEST, FLORIDA 33040
TEL. (305) 292-3550
FAX (305) 295-3660
BRANCH OFFICE
88820 OVERSEAS HlGHW A Y
PLANTATION KEY, FLORIDA 33070
TEL. (305) 852-7145
FAX (305) 852-7146
MEMORANDUM
TO: Peter Horton, Director
Division of Community Services
FROM:
Attention: Social Services Transportation
Ruth Ann Jantzen, Deputy clerk8.bj.
January 22, 1999 '
DATE:
---------------------------------------
On January 13, 1999, the Board of County Commissioners granted approval and
authorized execution of an AppliatieD for Federal Assistanft hetween Monroe County
and the Federal Tnmsit AdminktratiOD, for financial assistance topuFdJase two..
tnwsportation buses.
Enclosed please find six (6) duplicate originals, executed on behalf of Monroe
County, for your handling.
H you have any questions concerning the above, please do not hesitate to contact
me.
Enclosure(s) 6
cc: County Attorney
Fmance
County Administrator, w/o document
Fde
BOARD OF COUNTY COMMISSIONERS
AGENDA ITi.'"M SUMMARY
, '\
I"
Meeting Date:
1/13/<$t - 1/14/99
Division: Community Services
Bulk Item: Yes X_ No
Department: Social Services Transportation
AGENDA ITEM WORDING:
Approval of an application for Federal Assistance between Monroe County, the applicant, and the Federal
Transit Administration for Financial Assistance to purchase two transportation buses.
ITEM BACKGROUND:
This application, if approved by the Federal Transit Administration, would purchase two transportation buses
with funding coming from the Federal funds for $78,400.00, state funds $9,800.00 and county match of
$9,800.00. These vehicles would replace two existing aging vans in the transportation fleet.
PREVIOUS RELEVANT BOCC ACTION:
None.
STAFF RECOMMENDATION:
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No
Approval.
-
TOTAL COST: $
$98,000.00
(11:
BUDGETED: Yes L
COST TO COUNTY: $
$9.800.00
REVENUE PRODUCING: YES
NO -.X
AMT. PER MONTH
YEAR
APPROVED BY: County Atty. Ilk OMB/Purchasing ill ~t .. \ to,
DIVISION DIRECTOR APPROVAL:
Peter J. Horton
DOCUMENTATION:
Included: -X....- To Follow:
Not Required: _
DISPOSITION:
Agenda Item #:
Checklist for Application Completeness: Section ~
Name of Applicant: Monroe County Board of County Commissioners
The following must be included in Section 5310 grant applications in the following order:
X Application for Federal Assistance (Form 424, Code 20.513)
X Operating and Administrative Expenses Form
X Operating and Administrative Revenue Form
X Current Vehicle and Other Transportation Equipment Inventory Form
X Capital Request Form
X Exhibit A: Current System Description
X Exhibit A-1: Data Information Fact Sheet
x
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Exhibit B:
Proposed Project Description
x
Exhibit C:
Public Hearing
x
Exhibit D:
Coordination
x
Exhibit E:
Single Audit Act
X Completed Certifications and Assurances for FY 1999
Certification of Equivalent Service (if non-accessible vehicles are requested)
X Have copies of this application been submitted to the local clearinghouse agency?
Date submitted to local Clearinghouse:
Has copy of the Clearinghouse approval letter been submitted to DOT?
Status of Coordination Agreement or Contract
on file
or
in negotiation
Number of grant applications needed
Originals
Copies
12/17/981:44PM
47
CAC531O.DOC
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APPLICATION FOR
FEDERAL ASSISTANCE
2. DATE SUBMITTED
OMS Approval No. 0348-0043
Applicant Identifier
1, TYPE OF SUBMISSION:
3, DATE RECEIVED BY STATE
State Application Identifier
Application
Preapplication
Construction
Construction
4, DATE RECEIVED BY FEDERAL AGENCY
Federal Identifier
Non-Construction
Non-Construction
5, APPUCANTlNFORMA nON
Legal Name
Monroe County Board of County Commissioners
Organizational Unit
Social Services Transportation
Address (give city, county, state and zip code)
Name and telephone number of person to be contacted on matters involving
5100 College Road
Wing III, Public Service Building
Key West, Florida 33040
6, EMPLOYER IDENTIFICATION NUMBER (EIN):
this application (give area code)
Jerry L. Eskew
305-292-4425
7. TYPE OF APPLICANT: (enter appropriate letter in box)
B
59-6000749
A. State
H. Independent School Dist.
8. TYPE OF APPLICATION:
B. County
I. State Controlled Institution of Higher Learning
New
Continuation
Revision
C. Municipal
D. Township
J. Private University
K. Indian Tribe
If Revision, enter appropriate Letter(s) in box(es)
E Interstate
L. Individual
F. Intennunicipal
M. Profit Organization
A. Increase Award
B. Decrease Award
C. Increase Duration
D. Special District
N, Other (Specify)
D. Decrease Duration
other
9. NAME OF FEDERAL AGENCY:
Federal Transit Administration
10. CATALOG OF FEDERAL DOMESTIC
11. DESCRIPTIVE TITLE OF APPLICANT'S PROJECT:
ASSISTANCE NUMBER:
20
513
Paratransit vehicle
Bus Body-On-Chassis
TITLE Federal Transit Administration Section 5310 Program
12. AREAS AFFECTED BY PROJECT (cities, counties, states etc.)
Monroe County
13. PROPOSED PROJECT
14. CONGRESSIONAL DISTRICTS OF
Start Date
Ending Date a. Applicant
b. Project
15. ESTIMATED FUNDING
a. Federal $
b. Applicant $
c. State $
d. Local $
e. Other $
f. Program Income $
g, TOTAL $
20th Congressional District 20th Congressional District
18. IS APPLICATION SUBJECT TO REVIEW BY STATE EXECUTIVE ORDER 12372 PROCESS?
78,400,00
a, YES THIS PREAPPLlCATION, APPLICATION WAS MADE AVAILABLE TO THE
9,800.00
STATE EXECUTIVE ORDER 12372 PROCESS FOR REVIEW ON
9,800.00
Date
b. NO
PROGRAM IS NOT COVERED BY E 0 12372
OR PROGRAM HAS NOT BEEN SELECTED BY STATE FOR REVIEW
1? IS THE APPLICANT DELINQUENT ON ANY FEDERAL DEBT?
YES If "Yes" attach an explanation
NO
98,000.00
11/25/9810:39 AM
18. TO THE BEST OF MY KNOWLEDGE AND BELIEF ALL DATA IN THIS APPLICATION PREAPPLlCATlONARE TR
BODY OF THE APPLICANT AND THE APPLICANT WILL COMPLY WITH THE ATTACHED ASSURANCES IF TH . .}~'
a. Typed Name of Authorized Representative
THE DOCUMENT HAS BEEN DULY AUTHORIZED BY THE GOVERNING
~. .'
c. Telephone number
Wilhelmina Harvey
d Signature of Authorized Representative
.. .
292-3440
e. Date Signed
1}13J'~
Standard Form 424 (REV 4-88)
Prescribed by OMB Circular A-1 02
AFA5310,XLS
OPERATING and ADMINISTRATIVE EXPENSES
Name of Applicant Organization Monroe County Board of County Commissioners
Date Completed 12/17/98
Labor 410,339
Fringe and Benefits 203,690
Services
Materials and Supplies 6,000
Vehicle Maintenance 119,812
Utilities 10,000
Insurance 26,273
License and Taxes
Purchased Transit Service
Miscellaneous 9,790
Leases and Rentals 1,800
Depreciation 95,200
TOTALS 882,904 (a)
TOTAL EXPENSE
(All Applicants)
ELIGIBLE EXPENSES
(5311 & 5311 (1) Applicants)
SECTION 5311 AND 5311 (f) GRANT REQUEST
Operating Expenses Shared by FTA $
(a)
Farebox Revenue $
(b)
Operating Deficit (operating expenses less revenue) $
Note: (a) - (b) = (c)
(c)
Section 5311 Request (no more than 50% of Deficit) $
(d)
GRAND TOTAL REVENUES
(from Operating and Administrative Revenue form)
882,904 (e)
Note: If Grand Total Revenues (e) exceeds Total Expenses (a), reduce Section 5311 (d) by that amount.
12/17/9811:32 AM
24
OAE5310.XLS
OPERATING and ADMINISTRATIVE REVENUE
Name of Applicant Organization Monroe County Board of County Commissioners
Date Completed 12/17/98
OPERATING REVENUES
TOTAL REVENUE
(All Applicants)
REVENUE USED AS FTA MATCH
5311 Applicants/show exact amount
Passenger Fares for Transit Services (401 ) Total = 20000
Total Rural = 20000 (b)
Special Transit Fares (402) 20,000
School Bus Service Revenues (403)
Freight Tariffs (404)
Charter Service Revenues (405)
Auxiliary Transportation Revenues (406)
Non-Transportation Revenues (407)
Total Operating Revenues $ 40,000
OTHER REVENUES
Taxes levied Directly by Transit System(408)
local Cash Grants and Reimbursements(409) 842,904
local Special Fare Assistance (410)
State Cash Grants and Reimbursements (411)
State Special Fare Assistance (412)
Federal Cash Grants and Reimbursements(413)
Interest Income (414)
Contributed Services (415)
Contributed Cash (416)
Subsidy from Other Sectors of Operations(440)
Total of Other Revenues $ 842,904.00
GRAND TOTAL REVENUES $ 882,904.00
12/17/9811 :34 AM
24
OAR5310.XLS
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CAPITAL REQUEST
VEHICLE REQUEST
FTA GMIS Code Number of Requested Options Sources of Funding Estimated
Vehicles 5310 5311 Either Cost
11.12.04 2 Paratransit Equipped X $ 98,000.00
11.
11.
11.
11.
11.
VEHICLE SUBTOTAL $ 98,000.00
OTHER CAPITAL REQUEST
FTA GMIS Code Quantity Brief Description Sources of Funding Estimated
5310 5311 Either Cost
11.
11.
11.
11.
11.
11.
OTHER CAPITAL SUBTOTAL
VEHICLE SUBTOTAL $98,000 + OTHER CAPITAL SUBTOTAL $
X 80% = Federal Request $ 78,400
11/25/981 :21 PM
31
CA5310.XLS
EXHIBIT A
Overview
Monroe County Transportation provides paratransit service to the elderly and
transportation disadvantaged citizens of Monroe County. The three geographical
service areas are Lower Keys (Key West) from mile marker 0 to 40, Middle Keys
(Marathon Key) from mile marker 47 to 72, and Upper Keys (Plantation Key and Key
Largo) from mile marker 73 to 112.
Fleet Size
All sixteen paratransit vehicles are wheelchair equipped. The fleet is based as follows:
Eight vehicles in the Lower Keys,
Four vehicles in the Middle Keys, and
Four vehicles in the Upper Keys
Routes
There are four routes assigned to the Lower Keys, two routes for the Middle Keys and
two routes for the Upper Keys.
Hours of Operation
Monday through Friday
8:00 AM to 5:00 PM
(excluding County Holidays)
Staffing
Currently in a transitional stage becoming a centralized Dispatching and Reservation
System.
Transportation Director, Staff Assistant, Special Needs Coordinator, Three
Dispatcher/Reservationist, two Regional Transportation Coordinators and Eight CDL
Class B Transportation Drivers with Passenger and Airbrake Endorsements.
Ridership
80% Elderly 60 years or older
20% Transportation Disadvantaged
of those two categories 16% are wheelchair
Vehicle Maintenance
Fully staffed maintenance facility with a recognized preventative maintenance program.
12/17/9811:29 AM
EXBA531O.DOC
EXHIBIT A-1
DATA INFORMATION FACT SHEET
PART I-For Section 5310 applicants,
Existing
1. Number of 1-way passenger trips
Provided to the elderly and persons
With disabilities (E & D):** Year 34.854
2. Number of individual E & D persons
Served: (unduplicated): Year 1.212
3. Number of vehicles used
For this service: 16
4. Number of ambulatory
Seats available: 166
5. Number of wheelchair positions: 32
7. Annual Vehicle Miles traveled: 223.823
8. Normal Vehicle hours in operations:
(day) 8 hrs
9. Average trip length: 6.42 miles
*Estimates are acceptable
Expanded* New*
50.000
1.600
16
166
32
250K
8 hrs
5 miles
**Definition of one-way passenger trip, see page 50.
12/15/983:51 PM
36
D1FS531O,DOC
EXHIBIT B
Implemented (11-1-98) fully automated computerized centralized Dispatch and
Reservation System, Monroe County Transportation is expected to increase the
number of trips and the unduplicated clients by 25% to 35% over the coming
years.
The awarded funds will be used to replace two aging 1989 Ford High Top
Vans(gasoline) Vin #1 FTHS34H8KHB43006 and Vin # 1 FTHS34H3KHB43009
with two bus body on chassis vehicles (diesel). The replacement vehicles will
provide us additional seating capacity and reduce the high repair and
maintenance associated with a high mileage gasoline converted vans.
As always, the new vehicles would be placed on the County preventative
maintenance plan.
The two Regional Transportation Coordinators will begin a rigorous outreach
program targeted at the elderly and transportation disadvantaged (1-1-99).
Employment and education/training will be also targeted.
12/15/983:55 PM
EXBB531O.DOC
Required for: Section 5310
Section 5311 and 5311 (f)
Exhibit C, Attachment 1
Sample Public Notice
All interested parties within Monroe County are hereby advised that Monroe County
Board of County Commissioners is applying to the Florida Department of Transportation
for a capital grant under Section 5310 (and/or Section li3..11) of the Federal Transit Act
of 1991, as amended, for the purchase of Paratransit equipped vehicle to be used for
the provision of public transit services within Monroe County.
A Public Hearing has been scheduled at 9:00 AM on January 14. 1999. at the
Harvey Government Center. Key West. for the purpose of advising all interested
parties of service being contemplated if grant funds are awarded, and to ensure that
contemplated services would not represent a duplication of current or proposed
services provided by existing transit or paratransit operators in the area.
This hearing will be conducted if and only if a written request for the hearing is
received by (two days prior to the scheduled hearing).
Requests for a hearing must be addressed to
copy sent to
and a
40
SPN5310.DOC
EXHIBIT D
Effective; to
1<
ST ATE OF FLORlDA
C0!\11Y1ISSI0N FOR THE TRANSPORTATION DISADY ANT AGED
STANDARD COURDINA TION/OPERA TOR CONTRACT
THIS CONTRACT is entered into betw~~n the COMMUNITY TRANSPORT A TIOf\4
,
COORDINA TOR, Guidance Clinic of the ~1iddle Keys ~
designated pursuant to Chapter 427. F.S., to serve the transportation dl~Cldvantaged for
the community that includes the entlre area of ~nrOP- cuunty(ies), and
hereinafter referred to as the "Coordinatorll and '~nrf"\Q ('f"ll Jn1"Y Rr1.::lrn nf C'rn1nty
Carmissioners , hereinafter refen'ed to as the II Agt:ncy/Opt:ratur"
The terms and conditions of this Contract are effective January 1, 19~f: ,md will
continue tru-ough ~@~l" 31. 19Q8
, ,
\VHEREAS, the Coordinator is required, under Rule 41.2, F.A.C., Contractual
Arrangements. t'o provide and/or enter iml' where cust effectiv~ and effiCI em; to enter
imo subcontract(s) or to broker transponotlon services to transportation operators; und
WHEREAS, transportation disabantaged funds includes any local government, state (Jl
federal funds that are for the transponation of transponation disadvant~gt:d; and
WHEREAS, the Courdmawr deSire.':! to \,;untruct wllh the Agency/Op~ralur tor the
provision of transporta,tion services for the trallsponation disadv"nl~gt:d; unO
,
\VHEREAS, the Coordinator believes it to be in the public interest to pruvlde ~uch
transpoI1ation services through the Agenc)'/Opt:rutur for the r~sldent~ uf th~ ~ervI\;~ urt:d
who are clients of the Agency/Opt:rator; and
\VHEREAS, the Agency/Operator will provide the Coordinator the opportunity to
develop a proposal for an)' new trunsponallun s~rvices needed; and
"
\VHEREAS, the Agency/Operatur, In on offon ,,, "u,,,dinate available re"uur~e", ",ill
make available tran:)p'ortatlon servl<;r:l> to the: Cl)urdinator.
,)
\VHEREAS, this Contract allows for the prUVI::;IUII~ ul tl'an::;purUltlUll ,)r:rvl(.;r:~ be
provided by the Agenc)'/Opennor, In u\:\:urdalll,;~ With Chapler 427, F.S., Rule 4] -2,
SllnClArlJ CourUlnAllltMJftrnlor I. \l11l1.~'
~~nw
F.A.C., and the most current Community TransportatIon Coordinator policies.
NOW, THEREFORE, in consideration of the mutual covenants, promises and
representations herein, the panies agree as ~ollows:
THE AGENCY/OPERATOR SHALL:
A. Ptovide services and vehicles according to the c.onditions specified in Attachment
1. payrcent for services shall be made aCXX)rd.i.nq to attachment )..
B. Coordinate available resources and make available transJlonation liervices to the
Coordinator. Such services shall be proviaed in accordance with Attacnment 1.
C. Every three (-3) months, submit to the Coordinator a Quarterly Year to Date
Operating Report (from th,-: Armua! Operating Report) detailing demographic,
operational and financial data regarding coordination activities in the aeslgnated
service area. I n~ rc:pon shall be prepared on forms provided by the Commission
for the Transportation Disadvantaged, hereinafter CommissIOn, and a~l,;ording to
the instructions for the forms.
D. Comply with audit and record keeping requirements by :
1. UtiliZing the Commission recognized Chart of Acc.ounts defined in the
foa~s:r~~:~~~ Acco~Dtin ~ CO~;~~~:n~~~I. ~: fQrm ~ ,CQlIn tin ~ S y <1" II,
for Rural and SpeCIalIzed Tra~....:._____.__ ____19__._ ~ UnIIOrrn al,;\,;uunung
system) for all transponation disadvantaged accounting and reponing
purposes. Agencies/Operators with existing and equivalent accounting
systems are not required to adopt the Chart of ACCounts In lieu of their
existing CHart of Accounts but shall prepare all reports, invoi\,;c::~, and fiscal
documents relating to the transponation disadvantaged functions and
activities using the chart of aCCOUnts and accounting definitions as outlined
in the above referenced manual.
2. Maintaining and filing with the Coordinator such progress, fiscal, inventory
and other repons as the Coordinator may requirr; dunng th~ period of this
contract.
..
3. By reserving to the Coordinator, the right to conduct finance and
compliance audits at any time. Such audits conducted by th~ Courdinator
will be at the expense of the Cooramator.
SIIn03rci Crll,rlllnallnl\'OpeI'QIOr ConlrwCI
""'"
E. Retain all financial records. supporting documents, statistical records. and any
other documents pertinent to this Agreement for a period of five (5) years after
termination of this Agreement. If an audit has been initiated and audit findings
have not been resolved at the end of the five (5) years, the records shall be retained
until resolution of the audit findings. The Agency/Operator shall assure that these
records shall be subject to inspection, review, or audit at all reasonable times by
persons duly authorized by the Coordinator or Commission or this Agreement.
The Commission and the Coordinator shall have full access to and the right to
examine any of the records aqd documents during the retention period.
F. Comply with Safety Requirements hy:
1. Complying with Section 341.061, F.S., and Rule 14-90, F.A.C., concerning
System Safety or complying with Chapter 234.051, F.S., regarding school
bus safety requirements fo!, those services provided through a school board;
2. Assuring compliance with local, state, and federal laws, and Commission
policies relating to drug testing, and;
3. Complying with Coordinator1s System Safety Program Plan (SSPP) for
designated service area.
G.
Comply with Conunission insurance requirements by maintaining at least
minimum liability insurance coverage in the amount of $1 00,000 for anyone
person and $200,000 per occurrence at all times during the existence of this
Contract. Upon the execution of this Contract, the Agency/Operator shall add the
Coordinator as an additional named insured to all insurance policies covering
vehicles transporting the transPortation disadvantaged. In the eVent of any
cancellation or cnanges in the limits ofIiabiIity in the insurance policy. the
insurance agent or broker shall notifY the Coordinator. The Agency/Operator shall
furnish the Coordinator written verification of the existence of such insuOin~p-
coverage prior to the execution of this Contract, or proof of a self
insurance program operated by the AgenCY/Operator. School board
vehicle insurance coverage shall be in accordance with Section
234.03, F.S. and 234.211, F.S. Insurance coverage in excess of $1
million per occurrence must be approved by the Coordinator and/or the
local Coordinating Board before inclusion in this contract or in the
justification of rates and fare structures, s. 41-2.006(1):, FAC.
..
H. Safeguard infonnation by not using or disclosing any information concerning a
user of services under this Agreement for any purpose not in conformity with the
local, state and federal regulations, including but not limited to 45 CFR, Pan
205.50.
Sl.nd~rd CClurdin:lliCln Ol'l=lllor Conll'Qct
f_
except upon order of a court of competent jurisdiction, written l:onsent of the
recipient, or his/her responsible parent or guardian wh~n i:1uthuriz~d by law.
1. Protect Civil Rights by:
1. Complying with Title VI of the Civil Rights Act of 1964 and Section 504 or
the Rehabilitation Act of 1973, as amended. The Agency/Operator gives
this assurance in consider~ltion of and for the pUrpose of obtaining federal
grants, loans, contracts (except contracts of insurance or guaranty),
property, discounts. or other federal financial assistance to programs or
activities receiving or benefiting from federal financial assistance and
agreeing to complete a Civil Rights Compliance Quest40nnalre if so
required by the Coordinator. Agency/Operator shall also assure compliance
with:
a. Title VI of the Civil Rights Act of 1964, as amended, 42 U.S.C.
2000d et seq., which prohibits discrimination on the basis of race,
color, or national origin in programs and activities receiving or
benefiting from federal financial assistance.
b. Section 504 of the Rehabilitation Act of 1973, as amended, 29 U.S.C.
794, which prohibits discrimination on the basis of disability in
programs and activities receiving or benefiting from federal financial
assistance.
c. Title IX of the Education Amendments of 1972, as amended, 20
U.S.C. 1681 et seq., which prohibits discrimination on the basi~ of
sex in education programs and activities receiving or benetitin~ from
fed~ral financial assistance.
d. The Age Discrimination Act of 1975, as amended, 42 U.S.C. 6101 et
seq., which prohibits discrimination on the basis of age in prog! C1m~
or activities receiving or benefiting from federal financial assistance.
e. The Omnibus Budget Reconciliation Act of 1981, P.L. 97-35, which
prohibits discrimination on the basis of sex and religion in programs
and activities receiving or benefiting from federal financi:al
aSSIstance.
f. All regulations, guidelines, and standards lawfully adopted unoer the
above statutes.
S'lndaro COOrdlnallOI\'O~~IOr Conllln
,-
A _ L"
, .
g. The Americans with Disabilities Act of I ~9(), a~ It may be amended
from time to time.
2. Agreeing that compliance with this assurance constitutes a condition of
continued receipt of or benefit from federal financial aSSIstance, and that It
is binding upon the Agency/Operator, its successors. subcontractors,
transferees, and assignees for the period during which such assistance is
provided. Assuring th~t operators, subcontractors. subgnmtees, or others
with whom the Coordinator arranges to provide services or benefits to
participants or employees in connection with any 01 it~ programs and
activities are not discrim}nating against those partIcIpants or ~mployees In
violation of the above statutes, regulations, guidelines. and standards. In the
event of failure to comply, the Agency/Operator agrees that the Coordinator
may, at its discretion, seek a,court order requiring compliance with the
terms of this assurance or seek other appropriate judicial or administratIve
relief, to include assistance being terminated and further assistance being
denied.
J. Agency/Operator's obligation to indemnify, defend, and pay for the defense or at
the Coordinator's option, to participate and associate with th~ Coordinator In the
defense and trail of any claim and any related settlement negotiations, shall be
triggered by the Coordinator's notice of claim for indemnific.:utioIl to the
Agency/Operator. Agency/Operator's inability to evaluate liability or its
evaluation of liability shall not excuse the Agency/Operatur's duty to defend and
indemnify within seven days after such notice by the Courdinator is given by
registeredJnail._Only an-adjudication 01 judgemennrfter the highest appeal is
exhausted specifically finding the Coordinator solely neglig~nt shall excuse
performance oflhis provision by the Agency/Operator. Agt'nc.:Y/Op~rator shall
pay all costs and fees related to this obligation and its enforcernt:nt by the
Coordinator. The Coordinator1s failure to notify Agency/(jperator of a claim shall
not release Agency/Operator of the above duty to defend.
K Comply with all standards and performance requirements of the'
1. The Commission for the Transportation Disadvantaged (Attach~ent II);
2. Tqe 10.9al Coordinating Board approved TranSpOrtali on Disadvantaged
ServIce Plan and;
3. Any entities that purchase service.
SIDnclDrcl CoordinDtionlOIlCr:llor COnlnlCl
e__
M.
N.
.
. ,
Failure to meet the requirements or obligations set forth in this Contract, and
performance requirements established and monitored by the Coordmating Board
in the approved Transportation Disadvantaged ServIce Plan shaH be due ~i:1U~~ tor
non-payment of reimbursement invoices until such deficiencies have been
addressed or corrected to the satisfaction of the Coordinator.
L.
Provide Corrective Action. A CO!Tective action notice is a written notice to the
Agency/Operator that the Agency/Operator is in breach of certain provisions ot
this Contract and that correction is required. Any cO!Tective action notice will
specify a reasonable time for corrective action to be completed. The
Agency/Operator agrees to implement the CO!Tective Action specified in the
notice and provide written documentation to substantiate the implementation of
the Corrective Action.
All contracts. subcontracts. coordination contracts will h. r~ed annuall:;: b)
the Coordinator and local Coordinating Board ror conformance WIth the
requirements of this Contract.
Retu,rn to the Coordinator any overpayments due to unearned funds or. funds
disallowed pursuant to the terms of this Contract that were disbursed to the
Agency/Operator by the Coordinator. The Agency/Operator shall return any
overpayment within thirty (30) calendar days after either discovery by the
Agency/Operator. or notification of the Agency/Operator by the Coordinator or
entity purchasing transportation, whichever is earlier. In the eVent that the
Coordinator first discovers an overpayment has been made, the Coordinator will
notify the Agency/Operator by letter of such a finding. Should repayment not be
made in a timely maMer. the Coordinator orpurchasing_entit~ill charge interest---
- -.. afterthirty-f39)-calendar-daysaHer the date of notification or discovel'), or the
Coordinator will deduct said amount from future invoices.
~
O. In performing this Contract, the Agency/Operator shall not discriminate against
any employee or applicant for employment because of race. age. disability, creed,
color. sex or national origin. Such action shall include, but not be limited to, the
fOllOWing: employment ~pgrading, demoti on ortransfer; recru i tment or
recruitment advertising; layoff or termination; rates of payor other forms of
compensation; and selection for training, including apprenticeShip. The
Agency/Operator shall insert the foregoing provision modified only to show the
pwticular COntractual relationship in all its Colltracts in connection With the
development of operation of the Contract, except COntracts for the standard
commercial supplies or raw materials. and shall require all such COntractors to
ins ert a si mUar pro v I si on m s u bc ontracts rei a ti ng to th e performanc e 0 f thi s
StAndard Caordinallon'Opcl'Qlor ConUlICC
F_
Contract, except subcontracts for standard commercial ::iupp!Jes or raw materials.
The Agency/Operator shall post, in conspicuous places avai lable to employees and
applicants for employment for Project work, notices setting forth the provisions uf
the nondiscrimination clause. .
P. By execution of this Contract, the Agency/Operator represents that it has not paid
and, also, agrees not to pay, any' bonus or commission for the purpose of obtaining
an approval of its application for the financing hereunder. Funds disbursed to the
Agency/Operator under this Contract shall not be expended for the purpose of
lobbying the Legislature, the judicial branch, or a state agency.
THE COORDINATOR SHALL:
A. Recognize the Agency/Operator as described in Chapter 427, P.S., and Rule 41-2,
F .A.C.
B. Insure that entities with transportation disadvantaged funds will purchase
transportation disadvantaged services through the coordinated system.
C. At a minimum, armually monitor the Agency/Operator for insurance,' safety and
reporting requirements, pursuant to Chapter 427, F.S., and Rule 41-2, F.A.C. The;
information contained in the Annual Operating Report must be collected, at a
minimum, \quarterly from the Agency/Operator.
THE OPERATOR AND COORDINATOR FURTHER AGREE:
A. Nothing in the Contract shall require the Coordinator to observe or enforce
compliance witlJ. any provision thereof, perform any other act or do any other
thing in contravention of any applicable state law. If any provision of the Contract
is found by a court of law to violate any applicable state law, tht: purchasing entity
will at once notify the Coordinator in writing in order that appropriate changes and
modification may be made by the Coordinator and the Agtmcy/Opc:rator to the end
that the Agency/Operator may proceed as soon as possible with the provision of
transportation services.
B. If any part or provision of this Contract is held invalid, the remainder of this
Contract shall be binding on the parties hereto.
C. Termination Conditions:
1. Termination at Will - This Contract may be terminated by either party upon
StAndard Coordinalion/Operator Conll'Qet
Fo..
no less than thirty (3U) days notice, without cause. SaId notlc~ shaH be
delivered by cenified mail, return receipt required, or in person with proof
of delivery.
2. Termination due to Lack of Designation - In the event that the Coordinator
so designated by the local Coordinating Board and approved by the
Commission, loses its desIgnation, lhis contract is terminated immediately
upon notification to the Agency/Operator. Notice shall b~ delivered by
certified mail, return receipt requested, or in person, with proof of delivery.
Notice shall be effective upon receipt.
3. Termination due to Disapproval of Memorandum of Agreement _ In the
event that the Commission does not accept and approve any contracted
transportation rates listed within the Memorandum of Agreement, this
Contract is terminated immediately upon notification to the
AgencY/Operator. Notice shall be delivered by certified mail. return receIpt
requested, or in person, with proof of delivery. Notic~ shall b~ effective
upon receipt.
4. . Termination due to Lack of Funds - In the event funds to finanue this
contract become unavailable, the Coordinator may terminal~ the <.:onlract
with no less than twenty-four (24) hours written notice to the
AgehcY/Operator. Notice shall be delivered by cenified mail, return receipt
requested, or in person, with proof of delivery. NOtice shall b~ effective
upon receipt. The Coordinator shall be the final authority as to the
availability of funds.
S. Termination for Breach - Unless the Agency/Operator's breach Is waived by
the Coordinator in writing, the Coordinator may, by wnnen notice to the
~
Agency/Operator, terminate this Contract upon no h::~~ than (w~my-four
(24) hours notice. Notice shall b" delivered by certified mad. return receIpt
requested, or in person with proof of delivery. Waiver b)' the Coordinator
of breach of any provision of this Contract shall not be deemed to be a
waiver of any other breach and shal~not be construed to be a modificatIon
of the terms of this Contract, and shall not act as a waiver or estoppel to .
enforcement of any provision of this Contract. The provisi'ons herem ao nOl
limIt the Coordinator's right to remedies at law or to damages. .
6. Upon receipt of a notice of termination of this Contract for any reason, the
AgencY/Operator shall cease service and prepare all final reports and
documents required by the terms of this Contract. A final invoic~ shall be
SllIncllIrd C'ClUrt.li/lllllan!O~n'or Canu",
F_
R ,..1'
sent to the Coordinator within thirty (30) days after the termmatlon of this
Contract.
D. Renegotiations or Modifications of this Contract shall only be valid when the)'
have been reduced to writing, duly approved by the Coordinator, and signed by
both parties hereto.
E. Agency/Operator shall assign no portion of this Contract without the prior Written
consent of the Coordinator.
F. This Contract is the entire agreement between the parties.
G. Attachments I and II are an integral pan of the Contract and are hereby
incorporated by reference into this Contract. All subsequent attachments are of an
optional nature.
H. Notice and Contact:
Th~ name and address of the contract manager for the Coordinator for this
Contract is:
~ U I {),4Nc E- C J-., rv {C t< l- M ({) 1)1-f.- k t 'IS
. ,,:?(4-t:J 4-1 ~ 5'{
/l1 A-~,rn.l(lV ,::::: '- "3 '3 c so
I
The representative/position of the Agency/Operator responsible for admlnlStratl on
of the program under this contract is :
= AnIni ni gtratnl".. TranStlOrtation
l-Dnroe .County Transportation
= 5100 College Road, PSB, ~vinq III
Key West, Florida 33040
In the event that different representatives are designated by eIther pany after
execution of this Contract, notice of the name and address of tht:: new
representative will be rendered in writmg to the other party and said notification
attached to originals of this Contract.
.
This contract and its attachments contain all the terms and conditions agreed upon by the
parties hereto.
Slanclar4 CoordiMlion!Opcl'QlOr COnll'llCl
F_
~ ...:-
WITNESS WHEREOF, the parties hereto have caused these presents to be exe::cuted.
AGENCY/OPERATOR:
COMMUNITY TRANSPORTATION
COORDINATOR
~ County Iloard of County c.am.issioners Gti/&pl!f t!iUlIc.oftJu /f~tile {trs
(Agency/Operator Name) (Coordinator Name)
(.,U 1'/ Ii e... I'" I'n el-l ~ r I/'P:)'
Typed Name of Authorized Individua1
Individual
-.-: ........._~-
Signatur\!~ .,"~.....6 ..v.,-' ~, - - ..::. , , .
]JlIlI d ,? et i!..e /h .j) .
Typed Name of Authorized
Title: ma.70(' fro- te./'Y}
Signature: Arx4 P
CE#
Title:
, ,
'1I~....:"
(SEAL)
ATTEST: DANNY ~. KOLHAGE, a.ERK
BY~~C.. ~~
DEPUTY ClERK
.
.
,
~
SlInclard COI'rcllnGlIorvOI'VI'QIOr Conu,"
R__
A IT ACH1v1ENT I
AGENCY/OPERATOR CONTRACT
SERVICE DESCRIPTION
1. The Agency/Operator will be able to provide:
(Type of Service - ambulatory, non-ambulatory, stretcher)
Ambulatory and wheelchair service, paratransit
2. The Agency/Operator will be available to provide transponation
(Days and Hours of availability)
M:x1day through Friday 8z 00 AM to 5: 30 PH
Days Agency/Operator will not be able to provide services:
l
(Holidays and other days not available)
Sel:vices will not be provided on Saturday and SUnday, or County holidays.
3. Vehicles Agency/Operator will use to transport all passengers
(V ehiclelnventory attached)
See attached.
o.
4. Vehicle1Equipment Standards (if any)
(Identify standards such as functioning air conditions/heating, grab rails,
stanchions, first aid kits, fire extinguishers, adequate communication equipment)
Vehicles were PUrchased w~th oaratramut specifi<?ation~ and mclude
dCIUiprent options deerced nt::!Cessary tor that serv~ce.
S. Driver Requirements (if any)
(Identify requirements of drivers such as .current license, vision, dress, specialized
training, relationship with riders - provide assistance, physical contact,
communication)
, sub-dr' s are required to have a CDL B Driver's License with
Dr~vers and ~ver 'required to
airbrake and passenger endorl?em:mts. Drivers/ sub-dr~vers are
pass physicals and drug tests.
6. Training
. '
(Identify required training of all personnel, including drivers. reservations, etc.
Also .provide how often this tra~ning is required and how it will be provided to
operator's employees).
, and _.\-~..:I"';':vers are trained prior to releasing to drive. This
Dr~vers ;:)WJ"""'U.L... _
training usually takes about two weeks.
.
7. Agency/Operator' fare structure
(Identify me structure and what services are eligible and ineligible)
tr' 1 $ ,31 per mile when trips are five or nore miles.
$5. 70 per ~p pus. , _
8. BiIling/Invoicing and Reimbursement procedure for Agency/Operator.
J
#
(When, how often, what reports if any should be submitted)
Will provide detailed invoice to Crt: weekly.
9. Reporting Requirements
(Include all Requirements of Commission, Coordinator, Locai Coordinating Board
and any Entities purchasing transportation.)
Will catJ>ly with all requirem:mts.
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.'
A TT ACHMENT II
The Commission for the Transportation Disadvamaged
Standards and Performance Requirements
Pursuant to Rule 41-2.006, Florida Administrative Code, the Community T ransponall on
Coordinator and any Transponation Operator/Agency from whom s~rvice is purchas~d
or arranged by the Community Transponalion Coordinator shall adhere to Commission
approved standards. These standards shall include:
(a) Drug and alcohol testing for safety sensitive job positions within the coordinated
system regarding pre-employment, randomization, post-accident, and reasonable
suspicion as required by the Federal Highway Administration and the Federal
Transit Administration;
(b) An escort of a passenger and dependent children are to be transponed as locally
negotiated and identified in the local Transponation Disadvantaged Service Plan;
( c) Chilc;l restraint devices shall be determined locally as to their use, responsibility,
and cost of such device in the local Transponation Disadvantaged Service Plan;
(d) Passenger propeny that can be carried by the passenger andlor driver in one trip
and can bel safely be stowed on the vehicle, shall be allowed to be transponed with
the passenger at no additional charge. Additional requirements may be negotiated
for clllTying and loading rider property beyond this amount. Passenger propeny
does not include wheelchairs, child seats, stretchers, secured oxygen, personal
assistive devices, or intravenous devices;
(e) Vehicle transfer points shall provide shelter, security, and safety of passengers;
(f) A local toll free phone number for complaints or grievances shall be posted inside
the vehicle. The local complalOt process shall be outlined as a section in the local
Transponation Disadvantaged Service Plan including, advIsing the dissatisfi~o
person about the Comm,jssion's Ombudsman Program as a step within the process
as approved by the local Coordinating Board;
(g) Out of service area trips shall be provided when determined locally and approved
by the local Coordinating Board, except ID instances wh~r. lucal urdinances
prohibit such trips;
(h) Interior of all vehicles shall be free from dirt, grime, oil, trash, torn upholstery,
damaged or broken seats, protruding metal or other objects ur lllal~nals which
could soil items placed in the vehicle or provide discomfon tor the Dnsse'"1ol'"'"
G)
(k)
(1)
(m)
.. ... Ii.
(I)
Billing requirements of the Community Transportation Coordinator to
subcontractors shall be determined locally by the local Coordinating Board and
provided in the 1000:al Transportation Disadvantaged Service Plan. All bills S!1all
be paid Within IS calendar days to subcontractors, after receipt of said payment b)
the Community Transponation Coordinator, except in instances where the
Community Transponation Coordinator is a non-governmental entity;
Passenger/trip data base must be' maintained or accessible by the Community
Transponation Coordinator on each rider being transponed Within the system;
Adequate seating for paratransit services shall be provided to each rider and
escort, child, or personal care attendant, and no more passengers than the
registered passenger seating capacity shall be scheduled or transponed in a vehIcle
at any time. For transit services provided by transit vehicles, adequate seatIng or
standing space will be provided to each rider and escort, child, or personal care
attendant, and no more passengers than the registered passenger seating or
standing capacity shall be scheduled or transported in a vehicle at any time;
Driy~rs for paratransit services, including coordination contractors, shaJl be
required to announce and identify themselves by name and company in a manner
that is conducive to communications with the specific passenger, upon pickup of
each ride"r, group of riders. or representative, guardian, or as~oc.:iale of the rider.
except in situations where the driver regularly transports the rider on a recurring
basis. Each driver must have photo identification that is in view of the pass~nger.
Name patches, inscriptions or badges that affix to driver clothing are acceptable.
For transit services, the driver photo identification shall be in a conspicuous
location in the vehicle;
The paratransit driver shall provide the passenger with boarding assistance, if
necessary or requested, to the seating Portion of the vehicle. The boarding
assistance shall include opening the vehicle door, fastening the seat belt or
utilization of wheel chair securement devices, storage of mobility assistive
devices, and closing the vehicle door. In certain paratransit service categories, the
driver may also be required to open and close doors to buildings, except in
situations in which assiStance in openingtciosing bUilding doors would not be safe
for passengers remaining on the vehicle. Assisted access must be in a dignified
maImer. Drivers may not assist wheelchair up or down more than one step. unless
it can be perfonned safely 'IS detennined by the passenger, guOU'dian, and driver,
..
(n) All vehicles ordered or put into service after adoption of this ."Ctlun ul th" I<.u''''
and providing service within tht: coordinaled SYSlt:m. shall bt: t:quipped with two-
way communications in good working order and be audible to the driver at all
times to the base. All vehicles tI1at dre I1Ul equiopt::d With two-way
.: .' . ~
communications shall have two years to be in compliance atter the adoption date
of this section of the Rule;
(0) All vehicles ordered or put into service after the adoption of this section of the
Rule, and providing service within the coordinated system. shall have working air
conditioners and heaters in each vehicle. Vehicles that do not have a workmg aIr
conditioner or heater will be scheduled for repair or replacement as Soon as
possible. All vehicles that are not ~quipped with an air conditioner and/or heater
shall have two years to be in compliance after the adoption date of thIS section of
the Rule;
(r) First Aid shall be determined locally and provided in the 10caJ Transportation
Disadvantaged Service Plan; and
(s) Cardiopulmonary Resuscitation shall be determined locally and provided in the
local Transportation Disadvantaged 'Service Plan.
I
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EXHIBIT E
MONROE COUNTY. FLORIDA
BOARD OF COUNTY COMMISSIONERS
SINGLE AUDIT/GRANTS AND OTHER
COMPLIANCE REPORTS AND SCHEDULES
FOR THE YEAR ENDED SEPTEMBER 30. 1997
KEMP & GREEN, P.A.
CERTIFIED PUBLIC ACCOUNTANTS
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CONTENTS
Independent Auditors' Report on Schedules of Expenditures of
Federal and State Awards, Schedule of HRS Matching Requirements
and Clerk's Modernization Trust Fund Receipts and Disbursements
Schedule of Expenditures of Federal Awards
Schedule of Expenditures of State Awards
Notes to Schedules of Expenditures of Federal and State Awards
Schedule of HRS Matching Requirements
Schedule of Clerk's Modernization Trust Fund Receipts and
Disbursements
Independent Auditors' Report on Compliance with Requirements
Applicable to Each Major Program and Internal Control Over
Compliance in Accordance with OMB Circular A.133
Schedule of Findings and Questioned Costs
Summary Schedule of Prior Audit Findings
Corrective Action Plan
I
Independent Auditors' Report on Compliance Based on the Audit of
State Grant and Aid Appropriations, Florida Statutes, 216.349
and Chapter 10.600, Rules of the Auditor General
~
1
2-7
8-13
14
15-17
18
19-20
21-22
23
24
25
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WM. O. KEMP, C.P.A.
MARVA E, GREEN, C.P,A.
KEMP ~ GREEN, P.A.
Certified Public Accountants
1438 KENNEDY DRIVE
P. O. BOX 1529
KEY WEST, FlORIDA 33041-1529
(3'05) 294-2581
FAX # (305) 294-4778
MEMBER OF AMERICAN INSTITUTE
AND FlORIDA INSTITUTE OF
CERTIFIED PUBLIC ACCOUNTANTS
I~DEPE~DENT ~UDITORS' REPORT ON S~~~DU~~a ~~ ~~~~DlrM~ES g~ riG~~RA5 ~g ~~TE
AWARDS. SCHEDULE OF HRS MATCH U ESE F L 's
MODERNIZATION TRUST FUND RECEIPTS AND DISBURSEMENTS
Clerk Ex Officio
Board of County Commissioners
Monroe County, Florida
We have audited the general purpose financial statements of the Board of
County Commissioners of Monroe County, Florida (the "Board") as of and for the
year ended September 30, 1997, and have issued our report thereon dated March
10, 1998. These general purpose financial statements are the responsibility
of the Board's management. Our responsibility is to express an opinion on
these general purpose financial statements based on our audit.
We conducted our audit in accordance with generally accepted auditing
standards and the standards applicable to financial audits contained in
Government Auditing Standards, issued by the Comptroller General of the
United States. Those standards require that we plan and perform the audit to
obtain reasonable assurance about whether the financial statements are free of
material misstatement. An audit includes examining. on a test basis, evidence
supporting the amounts and disclosures in the financial statements. An audit
also includes assessing the accounting ,principles used and significant
est i mates made by management, as well as eva 1 uat i ng the overall fi nanci a 1
statement presentation. We believe that our audit provides a reasonable basis
for our opinion.
Our audi t was made for the purpose of formi ng an opi ni on on the general
purpose financial statements of the Board taken as a whole. The accompanying
schedules of expenditures of federal and state awards are presented for the
purposes of additional analysis as required by U.S. Office of Management and
Budget Circular A-133. Audits of States. Local Governments. and Non-Profit
Organizations. The accompanying schedule of HRS matching requirements
required by the grantor and the accompanying schedule of Clerk's modernization
trust fund recei pts and di sbursements requi red by Flori da Statutes are also
presented for purposes of additional analysis. These accompanying schedules
are nbt a requi red part of the general purpose fi nanci a 1 statements. Such
information has been subjected to the auditing procedures applied in the audit
of the general purpose fi nanci a 1 statements and, in our opi ni on, is fa i r 1 y
stated, in' all material respects. in relation to the general purpose financial
statements as a whole.
~~~-~~,PA-
Kemp & Green, P.A.
Certified Public Accountants
March 10. 1998
.1-
MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS
SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS
FOR THE YEAR ENDED SEPTEMBER 30, 1997
Federal Grantor/Pass-Through Grantor
. ~r~9.~a.!1'l Titl~
DeDartment of Aariculture
Passed through State Department of
Elderly Affairs and Alliance for Aging:
USDA 1996
USDA 1997
Passed through the State Division of Forestry:
Hurricane Andrew Urban Reforestation
Forest Canopy
Total Department
DeDartment of Health and Human Services
Passed through State Department of
Health and Rehabilitative Services
and Dade & Monroe Counties Alliance
for Aging:
Title 1118 Support Services - 1997
Title IIIC-1 Congregate Meals -1997
Title IIIC-2 Home Delivered Meals 1997
Title 111-0 In-Home Services - 1997
Title IIIB Support Services - 1996
Title IIIC-1 Congregate Meals - 1996
Title IIIC-2 Home Delivered Meals 1996
Title 111-0 In-Home Services - 1996
Passed through State Department of
Community Affairs:
Low Income Home Energy Assistance Prog 1997
Low Income Home Energy Assistance Prog 1996
Community Services Block Grant Grace Jones-97
Community Services Block Grant Grace Jones-96
Total Department
2
Federal
CFDA
Number
10.570
10.570
10.664
10.664
93.043
93.044
93.045
93.045
93.044
93.045
93.045
93.046
93.568
93.568
93.031
93.031
Pass
Through
Grantor
Number
US651
US751
HA-72
HA-73
KG751
KG751
KG751
KG751
KG651
KG651
KG651
KG651
97EA-7P-11-54-01-018
96EA-5F-11-54-01-019
97SB-5H-11-54-01-061
96SB-5H-11-54-01-061
Cash
~~C!~Pl~___
Matching
Contributions and
Miscellaneous
Revenues
_E_)(p~!,(fiture_s _
$ 11,786 $
18,198
10,822
6,987
____~r,793
$
11,786
18,198
29,984
121,609 14,864 143,604
100,295 32,037 135,281
92,418 47,745 137,449
18,540 2,360 20,202
57,659 8,087 69,639
29,994 14,782 49,458
32,933 26,832 54,089
6,053 858 7,663
28,672
52,928 957 43,252
609 3,044
2,881
515,310 149,131 692,353
The accompanying notes are an integral part of this schedule.
3
(Continued)
MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS
SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS - CONTINUED
FOR THE YEAR ENDED SEPTEMBER 30,1997
Federal Grantor/Pass-Through Grantor
_____ __.~. Pr()g~C:lI'1l,!!t~f!. _______.d._
Department of HousinQ and Urban Development
Direct Program:
Housing Authority - HUD Grant
Disaster Relief-HOME II
Homeownership Investment Partnership
Total Department
Department of the Interior
Direct Program:
Traffic Enforcement in Natural Key Deer Refuge
Department of the Justice
Passed through State Department of
Community Affairs:
Florida Keys Outreach Coalition - Sunshine House
Anti-Drug Abuse D.A.R.E. City of Key West-1997
Anti-Drug Abuse D.A.R.E. City of Key West-1996
Anti-Drug Abuse Pretrial - 1997
Anti-Drug Abuse Pretrial - 1996
Anti-Drug Abuse Keys to Recovery - 1997
Anti-Drug Abuse Keys to Recovery - 1996
Local Law Enforcement Block Grant
Anti-Dn,Jg Abuse School Resource Officer - 1997
Anti-Drug Abuse School Resource Officer - 1996
Drug Court Improvement & Enhancement Initiative
Total Department
Department of Labor
Passed through National Council
on the Aging, 'Inc.:
Senior Community Service Project 1997
Senior Community Service Project 1996
4
Federal
CFDA
Number
14.174
14.239
14.239
15.611
16.579
. 16.579
16.579
16.579
16.579
16.579
16.579
16.592
16.579
16.579
16.858
17.235
17.235
Pass
Through
Grantor
Number
R90-HG-12-0236
96-HE-2W-11-54-20-003
95-HF-2X-54-11-00-L01
1416000490912
_ 97 -CJ-6J-11-54-01-096
97 -CJ-3S-11-54-01-198
96-CJ-1Z-11-54-01-174
97-CJ-6P-11-54-01-094
96-CJ-3S-11-54-01-088
97 -CJ-6J-11-54-01-095
96-CJ-3S-11-54-01-089
96LBVX0635
97 -CJ-6J-11-54-0 1-093
96-CJ-1Z-11-54-02-175
95-DC-MX 0059
0-6134-7-00-81-55-12
0-5820-6-00-81-55-12
Cash
~(!c:eiet~
Matching
Contributions and
Miscellaneous
Revenues
E)(eenditur~!)
169,751
425,291
676
169,751
446,191
595,042
616,618
40,000
-------.---------
7,324 2,441 9,765
15,717 9,343 37,371
6,870
26,870 15,847 63,389
7,194
20,313 13,298 53,192
21,435 4,581 18,324
103,355 10,387 103,870
.38,547 24,198 96,792
115,685 45,1 06 180,424
- ~,.~~._--- -~~--~
363,310 125,201 563,127
27,700
210,676
5,967
25,594
61,414
196,357
The accompanying notes are an integral part of this schedule.
5
(Continued)
MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS
SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS - CONTINUED
FOR THE YEAR ENDED SEPTEMBER 30, 1997
Federal Grantor/Pass-Through Grantor
___ __~_____~~~gram JJ~le._ __ ._
Federal
CFDA
Number
Pass
Through
Grantor
Number
Passed through South Florida
Employment & Training Consortium:
JTPA Liasion 1995
JTPA Title IIA, IIC, 1111995
JTPA Title IIA, IIC, III, Liaison 1996
JTPA Title IIA, IIC, III, Liaison 1997
JTPA Summer Youth Employment & Trng Prg 96
JTPA Summer Youth Employment & Trng Prg 97
17.250
17.250
17.250
17.250
17.250
17.250
2A-PY'95-30-0 1
2A-PY'95-02-01
2A-PY'96-02-01
2A-PY -96-42-00
28-96-02-00
28-97-02-01
Total Department
Deoartment of Transoortation
Direct Program:
Key West AIP-09
Key West AIP-10
20.106
20.106
3-12-0037-0996
3-12-0037-1097
, Total Department
U.S. Environmental Protection Aaency
Direct Program:
ADID Program
66.461
CD004958-91-0
Federal Emeraencv Manaaement Aaency
Passed through State Department of
Community Affairs:
Radiological Emergency Preparedness 1997
Radiological Emergency Preparedness 1996
Hurricane Opal
Hazardous Mitigation
83.505
83.505
83.516
83.516
97 -EP-7U-11-23-1 0-002
96-EP-6P-11-23-10-002
1069
95-DP-2M-11-54-01-003
Total Department
Total Federal Financial Assistance
6
Cash
Re~eipts
Matching
Contributions and
Miscellaneous
Revenues
_Ex~E!ncf~~Ure~_
2,478
19,845
70,942
16.761
38,009
38,121
--~ -.._-~-----
939
100
85,527
31 ,096
1,000
47,368
424,532
----~---
32,600
422,762
805,598
540,969
2.273
1,838,716
22,731
805,598
543,242
1,861,447
1.129
2,447
4,447
112,954
106,871
9,093
I 14,533
9,093
60,706
29.677
136,580
29,677
176,670
$
2.889,294
$
882,298
$
4,407,408
The accompanying notes are an integral part of this schedule.
7
MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS
SCHEDULE OF EXPENDITURES OF STATE AWARDS
FOR THE YEAR ENDED SEPTEMBER 30,1997
_ _~rogram Title ___ ______ u__ _
-. -~_.-
Grant 10 Number
Florida Department of Health and
Rehabilitative Services
Direct Program:
Community Care for Disabled Adults 1997
Community Care for Disabled Adults 1998
EMS County Award 1993
EMS County Award 1994
EMS County Award 1995
EMS County Award 1996
EMS County Award 1997
EMS Matching Grant 1997
Child Support Enforcement
Passed through Dade & Monroe Counties
Alliance for Aging:
Alzheimer's Disease Initiative - 1997
Alzheimer's Disease Initiative - 1998
Home Care for the Elderly - 1998
Home Care for the Elderly - 1997
Community Care for Elderly 1997
Community qare for Elderly 1.998 .
KG-009
KG-019
C9244
C9344
C9444
C9544
C9644
M6001
LZ023*
KG697
KG797
HC-982
HC-972
KG651E
KG751 E '
Total Department
Florida Department of Community Affairs
Direct Program:
Emergency Management Assistance - 1996
Emergency Management Assistance - 1997
Emergency Management Base Grant - 1996
Emergency Management Base Grant - 1997
Florida Communities Trust-ROGO
Florida Communities Trust-Swartz
Hazardous Material Emergency Plan
96EM-6U-11-54-01-044
97EM-7T -11-54-10-044
96-CP-05-11-54-01-044
97-CP-05,.11-54-01-044
94-CT -72-92-2A-M 1-001
96-CT -4H-95-CS-M 1-00 1
97CP-3V-11-54-22-025
Total Department
Florida Department of Environmental Protection
Direct Program:
HaS/Onsite Sewage Disposal
WFF333
*Includes State Grants and Aids Appropriation Monies
8
Cash
~ce!Il~~_
Matching
Contributions and
Miscellaneous
Revenues
Exp~!1c!i!l!r~~ _
$
113,309
$
8,331
2,304
$
94,258
22,871
50,294
30,110
79 66
28,564 29,852
14,197 18,634
4,949 4,404
18,129 14,072
330,741 113,060 485,831
111 ,405 63,991 159,940
701,777 187,686 829,862
100,000
8,168
8,168
The accompanying notes are an integral part of this schedule.
9
(Continued)
MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS
SCHEDULE OF EXPENDITURES OF STATE AWARDS - CONTINUED
FOR THE YEAR ENDED SEPTEMBER 30, 1997
Program Titl~____~
Grant
ID Number
Sombrero Beach/Switlik Park
Summerland Key-No Wake Signs
DV Removal 091626
Boating Improvement Fund
Key West Mooring Buoy
Emergency Removal DV 092016
Derelict Vessel Removal
Channel Marking Plan
Emergency Removal DV 032130
Hammer Point Channel Marker #2
Smathers Beach Regulatory Buoys
Wastewater Treatment Plant
Hazardous Waste Unique & Innovative Project 1996
Garrison Bight Restrooms
DV Zone 2
Buoy Purchase
C8368
B9413
B9505
B9530
B9511
B9649
DV05
SWPP96-06
B9648
B9654
B9650
SP333
HW302
C8358
DV96-07
Total Department
Florida Deoartment of State
Direct Program:
State Aid to Libraries
97 -ST -20
Florida Deoartment of Environmental Reaulation
Direct Program:
Litter & Marine Debris Grant - 1997
Solid Waste Recycling & Education 1997
Solid Waste Recycling & Education 1996
Waste Tire 1997
Waste Tire 1996
I
LC97 -42
RE97 -42
RE96-42
WT97-44*
WT96-44*
Total Department
10
Cash
_R~eipt~
Matching
Contributions and
Miscellaneous
Revenues
_ ~_,!~end lt~!es
90,879
4,800
957
58,312
5,822 30,827
630
900
9,860
8,100 9,000
23,705 16,032
157,745
34,188
930
455,888 13,990 99,145
. , "
168,269 168,269
19,166 19,166
85,216 158,793
89,861
16,508 49,689
27,166
237,917 227,648
The accompanying notes are an integral part of this schedule.
11
(Continued)
MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS
SCHEDULE OF EXPENDITURES OF STATE AWARDS - CONTINUED
FOR THE YEAR ENDED SEPTEMBER 30,1997
n~rogra!l! Titl~__~_nn__
Grant
10 Number
Florida Deoartment of Transoortation
Direct Program:
Bicycle & Pedestrian Plan
Travel Time Study
Transportation Study Plan Update
Key West Airport
Key West Airport
Key West Airport
Key West Airport
Key West Airport
Key West Airport
Key West Airport
Key West Airport
Key West Airport
Key West & Marathon Airport
Marathon Airport
Marathon Airport
Marathon Airport
Marathon Airport
Marathon Airport
Marathon Airport
Marathon Airport
6590028
6596618
6596618
6826662
6826703
6826721
6826730
6826731
6826732
6826768
6826667
6826755
6826682
6826747
6826631
6826756
6826667
6826714
6826732
6826749
Total Department
Florida Deoartment of Children and Families
Direct Program:
Family Preservation/Family Support
009/97
Office of the State Courts Administrator
.
Direct Program:
Anger Management/Conflict
Court R.eporter Grant-In-Aid - 1997
Court Reporter Grant-In-Aid - 1996
Total Department
Total State Financial Assistance
12
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___ Recei~~._
Matching
Contributions and
Miscellaneous
Revenues
_~~pe_,!~i!uE~~_
58,500 74,750
41 ,904 58,747
12,589 30,254
23,336 3,470 6,940
58,551 54,789 109,579
99,457 142,821 288,363
56,731 85,366 170,732
79,284 81 ,790 162,530
39,520 19,510 39,020
74,395 73,930 137,945
8,134 13,868
12,228 24,456
62,341 60,890 121,781
55,352 55,250 110,500
13,339 21,857 43,713
33,844 112,411 224,821
23,276 19,636 39,272
73,786 117,159 238,158
806,205 869,241 1,895,429
271
208
831
9,540 6,712
8,513
25,540 25,540
35,080 40,765
---- ----~
$ 2,570,230 $ 1,099,608 $ 4,187,689
The accompanying notes are an integral part of this schedule.
13
MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS
SCHEDULE OF HRS MATCHING REQUIREMENTS
FOR THE YEAR ENDED SEPTEMBER 30, 1997
* Grant funds were received in advance. The related expenditures have not been incurred to
date.
I
** Grant terms do not coincide with the Board's fiscal year. Accordingly, those grants
beginning in the prior fiscal year have an excess fundinglliability presented as of
September 30, 1996.
*** Fixed price contract based on units of service delivered. Balance is remaining funds
unexpended at end of contract.
15
MONROE COUNTY. FLORIDA
BOARD OF COUNTY COMMISSIONERS
NOTES TO SCHEDULE OF EXPENDITURES OF FEDERAL AND STATE AWARDS
FOR THE YEAR ENDED SEPTEMBER 30. 1997
NOTE 1 - SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES
The accounting pol icies and presentation of the Single Audit report of the
Board have been designed to conform to generally accepted accounting
principles as applicable to governmental organizations. including the
reporting and compl iance requirements of the Single Audit Act of 1984 and
Office of Management and Budget (OMB) Circular A-133, "Audits of States. Local
Governments, and Non-Profit Organizations. "
Reporting Entity - The Single Audit Act of 1984 and OMB Circular A-133 set
forth the audit and reporting requirements for federal awards. The Board has
included Schedules of Expenditures of Federal and State Awards to satisfy the
audit requirements of all government grantor agencies.
Basis of Accounting - Basis of accounting refers to when revenues and
expenditures or expenses are recognized in the accounts and reported in the
financial statements, and to the timing of the measurements made, regardless
of the measurement focus appl ied. Revenue from cost reimbursement contracts
are recognized as program expenses are incurred. Revenue from unit cost
contracts are recognized based on the units of services delivered.
NOTE 2 - CONTINGENCIES
Grant monies received and disbursed by the Board are for specific purposes and
are subject to revi ew by the grantor agenci es. Such audi ts may resul tin
requests for reimbursement due to disallowed expenditures. Based on prior
experience, the Board does not believe that such disallowance, if any, would
have a material effect on the financial position of the Board. As of March
10, 1998 there were no material questioned or disallowed costs as a result of
grant audits in process or completed.
-14-
MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS
SCHEDULE OF HRS MATCHING REQUIREMENTS - CONTINUED
FOR THE YEAR ENDED SEPTEMBER 30,1997
Contract Number KG797 HC972 HC982 KG651 E KG751 E
~-~-- -- -------.----- ____. n______________ -~~-_.-
Total Reimbursable
Expenses $ 18,634 $ 14,072 $ 4,404 $ 485,831 $ 159,940
----_.----- ------------ ---
Amount Received, Re-
ceivable, or Refunded
Affecting Match 18,634 14,072 4,949 372,771 111 ,405
Match % Required 10.00 10.00
Amount of Match
Required - -,-,---- 41,419 12,378
Total Funding
Required 18,634 14,072 4,949 414,190 123,783
Excess Funding (Liabil-
ity) For Year Ended
September 30, 1997 (545) 71,641 36,157
Excess Funding (Liabil-
ity) September 30,
1996** 15,358
Excess Funding (Liabil-
ity) September 30,
1997 $ $ $ (545) $ 86,99~ $ __~~11?7
~----,~--_._.-
*
* Grant funds were received in advance. The related expenditures have not been incurred to
date.
I
** Grant terms do not coincide with the Board's fiscal year. Accordingly, those grants
beginning in the prior fiscal year have an excess funding/liability presented as of
September 30, 1996.
*** Fixed price contract based on units of service delivered. Balance is remaining funds
unexpended at end of contract.
17
C9244
C9344
C9444
C9544
C9644
M6001
KG697
$
$
$
$
$
$
$
29,852
50,294 30,110 28,564
25.00
----._.~._-- -- 10,037
~--- --
50,294 40,147 28,564
-'------ --- ---
(50,294)
(40,147)
1,288
(34,518)
(54,434)
(51,637)
(50,406)
(1,288)
$ (34,518) $
(54,434) $
(51,637) $
(50,406) $
(50,2~ $ (40,147) $
--
~---
*
*
*
*
*
*
16
(Continued)
WM. O. KEMP, C.P.A.
MARVA E. GREEN, C.PA
KEMP ~ GREEN, P.A.
Certified Public Accountants
1438 KENNEDY DRIVE
P. O. BOX 1529
KEY WEST, FlORIDA 33041-1529
(305) 294.2581
FAX # (3Q5) 294-4778
MEMBER OF AMERICAN INSTITUTE
AND FlORIDA INSTITUTE OF
CERTIFIED PUBLIC ACCOUNTANTS
INDEPENDENT AUDITORS' REPORT ON COMPLIANCE WITH REOUIREMENTS APPLICABLE TO
EACH MAJOR PROGRAM AND INTERNAL CONTROL OVER COMPLIANCE IN ACCORDANCE WITH OMB
CIRCULAR A-133
Clerk Ex Officio
Board of County Commissioners
Monroe County, Florida
Compliance
We have audited the compliance of the Board of County Commissioners, Monroe
County, Florida (the "Board") with the types of compliance requirements
described in the U.S. Office of Management and Budget (OMB) Circular A-133
Compliance Supplement that are applicable to each of its major federal
programs for the year ended September 30, 1997. The Board's major federal
programs are identified in the summary of auditor's results sectiono.f, the
accompanying schedule of findings and questioned costs.' Compl iance witttthe
requirements of laws, regulations, contracts and. grants applicable to each of
its major federal programs is the responsi bi 1 i ty of the Board's management.
Our responsibility is to express an opinion on the Board's compliance based on
our audit.
We conducted our audi t of comp 1 i ance in accordance wi th genera 11 y accepted
auditing standards; the standards applicable to financial audits contained in
Government Auditing Standards, issued by the Comptroller General of the
United States; and OMB Circular A-133, Audits of States, Local Governments,
and Non-Profit Organizations. Those standards and OMB Circular A-133 require
I
that we plan and perform the audi t to obta in reasonable assurance about
whether noncomp 1 i ance wi th the types of comp 1 i ance requi rements referred to
above that could have a direct and material effect on a major federal program
occurred. An audit includes examining, on a test basis, evidence about the
Board's compliance with those requirements and performing such other
procedures as we considered necessary in the circumstances. We believe that
our audit provides a reasonable basis for our opinion. Our audit does not
provide a legal determination of the Board's compliance with those
requirements.
-19-
..
1
_oj
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,A
MONROE COUNTY. FLORIDA
BOARD OF COUNTY COMMISSIONERS
SCHEDULE OF CLERK'S MODERNIZATION TRUST FUND
RECEIPTS AND DISBURSEMENTS
FOR THE YEAR ENDED SEPTEMBER 30. 1997
Trust Fund Balance, September 30, 1996
Revenues
Total Available Funds
Expenditures:
Equipment and Maintenance
Technical Assistance
Total Expenditures
Trust Fund Balance, September 30, 1997
-18-
$
42,287
72.868
115.155
76,992
5.651
82.643
$
32.512
MONROE COUNTY. FLORIDA
BOARD OF COUNTY COMMISSIONERS
SCHEDULE OF FINDINGS AND OUESTIONED COSTS
FOR THE YEAR ENDED SEPTEMBER 30. 1997
Summary of Auditor's Results
We issued an unqualified opinion on the financial statements.
The requirement concerning the disclosure of reportable conditions in internal
contro 1 di sc 1 osed by the audi t of the fi nanci a 1 statements and the related
disclosure as to whether any such conditions were material weakness does not
apply.
The audit did not disclose any noncompliance material to the financial
statements of the Board.
The requirement concerning the disclosure of reportable conditions in internal
control over major programs disclosed by the audit and the related disclosure
as to whether any such conditions were material weaknesses does not apply.
We issued an unqualified opinion on compliance for major programs.
The audit did not disclose any audit findings which we are required to report
under Section .510(a) of OMB Circular A-133.
Major programs are as follows:
Home Investment Partnerships,
CFDA 14.239
IKey West Airport Improvement Program,
CFDA 20.106
$ 615,942
1. 318.205
$ 1.934.147
Total Federal Expenditures
$ 3.525.176
Percentage of Major to Total Federal
Expenditures
~
-21-
In our oplnlon. the Board complied. in all material respects, with the
requirements referred to above that are applicable to each of its major
federal programs for the year ended September 30, 1997.
Internal Control Over Compliance
The management of the Board is responsible for establishing and maintaining
effective internal control over compliance with requirements of laws,
regulations, contracts and grants applicable to federal programs. In planning
and performi ng our audi t , we cons i dered the Board's i nterna 1 control over
compliance with requirements that could have a direct and material effect on a
major federal program in order to determine our auditing procedures for the
purpose of expressi ng our opi ni on on comp 1 i ance and to test and report on
internal control over compliance in accordance with OMB Circular A-133.
Our consideration of the internal control over compliance would not
necessarily disclose all matters in the internal control that might be
material weaknesses. A material weakness is a condition in which the design or
operation of one or more of the internal control components does not reduce to
a relatively low level the risk that noncompliance with applicable
requirements of laws, regulations, contracts and grants that would be material
in relation to a major federal program being audited may occur and not be
detected within a timely period by employees in the normal course of
performing their assigned functions. We noted no matters involving the
internal control over compl i ance and its operation that we consider to be
material weaknesses.
This report is intended for the information of the Board of County
Commissioners, management and federal awarding agencies and pass-through
entities. However, this report is a matter of public record and its
distribution is not limited.
~~ t-~,Ph-
Kemp & Green, P.A.
Certified Public Accountants
I
March 10, 1998
-20-
MONROE COUNTY. FLORIDA
BOARD OF COUNTY COMMISSIONERS
SCHEDULE OF FINDINGS AND OUESTIONED COSTS (Continued)
FOR THE YEAR ENDED SEPTEMBER 30. 1997
The dollar threshold used to distinguish between Type A and Type B programs
was $300,000.
The Board did not qualify as a low-risk auditee as this was the first year of
OMB Circular A-133 implementation.
Findings Relating to the Financial Statements Required to be Reported
by Generally Accepted Governmental Auditing Standards
None
Findings and Ouestioned Costs for Federal Awards
None
-22-
MONROE COUNTY. FLORIDA
BOARD OF COUNTY COMMISSIONERS
SUMMARY SCHEDULE OF PRIOR AUDIT FINDINGS
FOR THE YEAR ENDED SEPTEMBER 30. 1997
For the year ended September 30, 1996, there were no audit findings required
to be reported by OMB Circular A-133.
-,,.. .
....... ' . .
.23.
I
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I
MONROE COUNTY. FLORIDA
BOARD OF COUNTY COMMISSIONERS
CORRECTIVE ACTION PLAN
FOR THE YEAR ENDED SEPTEMBER 30. 1997
For the years ended September 30. 1997 and 1996. there were no audit findings
requi red to be reported by OMB Ci rcul ar A.133. Accordi ngl y, no correcti ve
action plan is required.
However, we noted other matters involving the internal control over financial
reporting that we have reported to the management of the Board in a separate
letter dated March 10, 1998. Management has responded to those matters in
writing.
-24-
WM. O. KEMP, C.PA
MARVA E. GREEN, C.PA
KEMP ~ GREEN, P.A.
Certified Public Accountants
1438 KENNEDY DRIVE
P. O. BOX 1529
KEY WEST, FlORIDA 33041.1529
(3'05) 294-2581
FAX # (305) 294-4778
MEMBER OF AMERICAN INSTITUTE
AND FlORIDA INSTITUTE OF
CERTIFIED PUBLIC ACCOUNTANTS
INDEPENDENT AUDITORS' REPORT ON COMPLIANCE BASED ON THE AUDIT OF THE STATE
GRANT AND AID APPROPRIATIONS. FLORIDA STATUTES. 216.349 AND CHAPTER 10.600.
RULES OF THE AUDITOR GENERAL
Clerk Ex Officio
Board of County Commissioners
Monroe County, Florida
We have audited the financial statements of the Board of County Commissioners
of Monroe County, Florida (the "Board") as of and for the year ended September
30, 1997 and have issued our report thereon dated March 10, 1998.
We conducted our audit in accordance with generally accepted auditing
standards and Government Auditing Standards, issued by the Comptroller
General of the United States. Those standards require that we plan and
perform the audit to obtain reasonable assurance about whether the financial
statements are free of material misstatement.
Compliance with laws. regulations, contracts, and grants applicable to The
Board is the responsibility of The Board's management. As part of obtaining
reasonable assurance about whether the financial statements are free of
materi a 1 mi sstatement. we performed tests of The Board · s comp 1 i ance wi th
certain provisions of laws, regulations, contracts, and grants applicable to
state grant and aid appropriations identified in the Schedule of Federal and
State Awards, pursuant to Section 216.349, Florida Statutes, and Chapter
10.600, Rules of the Auditor General. However, the objective of our audit of
the financial statements was not to provide an opinion on overall compliance
with these requirements. Accordingly, we do not express such an opinion.
The results of our tests indicate that, with respect to the items tested, the
Board complied, in all material respects, with the provisions referred to in
the preceding paragraph. With respect to items not tested, nothing came to
our attention that caused us to believe that the Board had not complied, in
all material respects. with those provisions.
Thi s lreport is intended for the i nformati on of the Board of County
Commissioners. management and officials of applicable federal and state
agencies. This restriction is not intended to limit the distribution of this
report, which is a matter of public record.
4(~ .-bAA-.PA.-
Kemp & Green, P.A.
Certified Public Accountants
March 10, 1998
-25-
MONROE COUNTY, FLORIDA
BOARD OF COUNTY COMMISSIONERS
SINGLE AUDIT/GRANTS AND OTHER
COMPLIANCE REPORTS AND SCHEDULES
FOR THE YEAR ENDED SEPTEMBER 30, 1997
, -<
KEMP & GREEN, P.A.
CERTIFIED PUBLIC ACCOUNTANTS
The certifies that its demand resoonsive
service ofered to Individuals with disabilities, Including individuals who use wheelchairs. is
eQuivalent to the level and Qualitv of service offered to rndivrduais without disabilities. Such
service. when viewed in Its entirety IS DrOVlded In the most Integrated setting feasible and is
equivalent with respect to;
ill ResDonse time:
i2l ~
ru Geographic service area:
Hl Hours and days of service:
ill Restrictions on trio purpose:
iQl Availabilitv of information and reservation caoabilitv: and
ill Constraints on caoacitv or serVice availabilitv.
In accordance with 49 CFR Part 37, Dubllc entities oDeratinQ demand resDonsive systems
for the ceneral Dublic which recel'le financial assistance under 49 U.S.C, 5310 and 5311 of
the Federal Transit Administration 1FT A) funds must file this certification with the
aooroorlate state program office before procurlnQ any Inaccessible vehicle. Such oublic
~~s not recelvlrl9-.E.I~ funds shail iaU?.QJJ!8 the certification with the aDoropriate state
office Dragram. Such public entities receiving FTA fUjlds under any other section of the
FT A orograms must file the certification With the apprODrlate FT A regional office, This
certification IS valid for no longer than one year from its date of filing.
Executed this
day of
. 1999.
(Name and title of chief executiv. officer)
(Sianature of chief executive officerl
"