Item O4
Revised 2/95
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: January 19.2000
Division:
County Administrator
Bulk Item: Yes
No ...x..-
Department: County Administrator
AGENDA ITEM WORDING:
Approval of Extension of the Agreement with Commonwealth Consulting Corporation as per Section 2
of their existing contract.
ITEM BACKGROUND:
Commonwealth Consulting has been supplying Monroe County with consulting services pertaining
mainly to federal issues and activities in Washington, D.C. Their contract, which ends on December
31, 1999, has a provision that the County has the option to extend the agreement.
PREVIOUS REVELANT BOCC ACTION:
Approval of consulting agreements since December, 1995. At the meeting of the Board of County
Commissioners on December 8, 1999, the Board tabled this item and extended the current Agreement
on a month to month basis.
STAFF RECOMMENDATIONS:
Approval.
TOTAL COST: Tier 1 - $1200 l'er month (as required bv County)
Tier 2 - $6000 per month (as required bv County)
BUDGETED: Yes...x..-
COST TO COUNTY: Same as above.
REVENUE PRODUCING: Yes
No
AMOUNT PER MONTH_ Year
APPROVED BY: County Atty -X
OMB/Purchasing --L
Risk Management X
DIVISION DIRECTOR APPROVAL:
-J~~
James L. Roberts
DOCUMENTATION:
Included 1L
To Follow
Not Required
AGENDAITEM#~
DISPOSITION:
kevised 2/95
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: December 8. 1999
Division:
County Administrator
Bulk Item: Yes
No-L
Department: County Administrator
AGENDA ITEM WORDING:
Approval of Extension of the Agreement with Commonwealth Consulting Corporation as per Section 2
of their existing contract.
ITEM BACKGROUND:
Commonwealth Consulting has been supplying Monroe County with consulting services pertaining
mainly to federal issues and activities in Washington, D.C. Their contract, which ends on December
31, 1999, has a provision that the County has the option to extend the agreement.
PREVIOUS REVELANT BOCC ACTION:
Approval of consulting agreements since December, 1995.
STAFF RECOMMENDATIONS:
Approval.
TOTAL COST: Tier 1 - $1200 per month (as required bv County) BUDGETED: Yes-X-
Tier 2 - $6000 per month (as required bv Coumy)
COST TO COUNTY: Same as above.
REVENUE PRODUCING: Yes
No
AMOUNT PER MONTH_ Year
APPROVED BY: County Atty -X.
OMB/Purchasing ..-L
Risk Management _X_
DIVISION DIRECTOR APPROVAL:
~~~
James L. Roberts
DOCUMENTATION:
Included L
To Follow
Not Required
I r7'3
AGENDA ITEM # U-K
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract #
Contract with:Commonwealth Consulting Effective Date: 1/1/2000
Expiration Date: 12/31/2000
Contract Purpose/Description:Extension of Agreement with Commonwealth Consulting
Corporation for consulting services pertaining mainly to federal issues and activities in
Washington. D.C.
Contract Manager:Debbie Frederick
(Name)
4741
(Ext. )
County Administrator's Office
(Department)
for BOCC meeting on 12/8/99
Agenda Deadline: 11/22/99
CONTRACT COSTS
Total Dollar Value of Contract: $Ootional (See Current Year Portion: $
Agreement) ^ I :-- 3c 3 "0
Budgeted?Yes~ NoD AccountCodes:D~- -_-_
Grant: $
County Match: $
- - -
----
-
--
,.
Estimated Ongoing Costs: $
(Not included in dollar value above)
ADDITIONAL COSTS
/yr For:
(eg. maintenance, utilities, ianitorial, salaries, etc.)
CONTRACT REVIEW
Changes Date Out
Division Director ~i;~fr1 Ye~O~~~~~ .,/ll/if
~anagement (I\I~\",q YesDNog/'Cl, \,J~ ~~~~'" {,\..\c;c/
O.M.B.lPurc~g YesD NoQ' '---lfj( ~, Ft{d ( ~ IIlrzl'i7
/
County Attomey YesDNo~~ ~d W~'lf')
Comments:
OMB Fonn Revised 9/11/95 MCP #2
NOV-17-88 16.06 FROM.MONROE COUNTY ATTY OFFICE 10.3052823516
PACE
1/1
EXTENSION OF CONSULTING AGREEMENT
This Extension Agreement is entered into by and between Monroe County, a political
subdivision of the State of Florida, and Commonwealth Consulting Corporation. The
parties agree as follows:
1) The Agreement between the porties for the term commencing on January 1.
1999 and ending on December 31, 1999, is hereby extended from January 1, 2000
through December 31, 2000. This extension is authorized by paragraph two of the original
Agreement dated January 14. 1999, which is attached hereto and incorporated into this
extension agreement.
2) Except for the term extension. all other respects of the January 14, 1999
Agreement remain in full force and effect.
IN WITNESS WHEREOF, the parties hereto have set their hands and seals this
day of December. 1999.
(SEAL)
ATTEST: DANNY l, KOLHAGE. CLERK
BOARD OF COUNTY COMMISSIONERS
OF MONROE COUNTY. FLORIDA
B~
By
Deputy Clerk
Mayor/Chairperson
(Corporate Seal)
Attest:
COMMONWEALTH CONSUlTING CORP.
By
By
President
j~Oniilccc2
-
.. I ~.fRT N
OAT! 'r- i
1996 Edition
MONROE COUNTY, FLORIDA
Request For Waiver
of
Insurance Requirements
It is requested that the insurance requirements, as specified in the County's Schedule of Insurance Requirements, be
waived or modified on the following contract.
ContraCt for:
Commonwealth Consulting Corporation
Consulting Services
. ContraCtOr:
Address of ContraCtor:
9507 Beach Mill Road
Great Falls, VA 22066
Phone:
703-1:)'4-00'1=\
Scope of Work:
Government Relations, olannin9' and
public relations
Policies Waiver
will apply to:
Contractor holds comparable in~urance cov~rage
specifically desiqned for orofessional service firms.
Waive ~ounty's specific reauirements and accept in
lieu thereof contractor's existing insurance policies.
Reason for Waiver:
Signature of Contractor:
Approved
Not Approved
Risk Management
Date
County Administrator appeal:
Approved:
Not Approved:
Date:
Board of County Commissioners appeal:
Approved:
Not Approved:
Meeting Date:
Administration Instruction
#4709.2
103
CONSULTING AGREEMENT
This Agreement is entered into this ~ day of January, 1999, by and between
Monroe County (County), a political subdivision of the State of Florida, and
Commonwealth Consulting Corporation (Consultant). The parties agree as follows:
1. SCOPE OF CONTRACT: Consultant will assist County by providing
government relations, planning ,and public relations support with respect to matters
relating to the Department of Defense, including base closure, base re-use, and other
matters; wastewater and other environmental issues; anti other matters as determined by
the County.
In performing this Agreement. Consultant shall comply will all applicable laws. rules.
regulations. and policies of the United States of America or any jurisdiction where
Consultant's services are to be performed and shall save County harmless from
Consultant's failure to do so.
2. TERMS: This Agreement is intended to be for a period of one year,
commencing on January 1, 1999 and ending on December 31. 1999. At the end of this
period. County shall have the option to extend the Agreement, subject to a renegotiation
of terms. During the covrse of this Agreement. should either party seek to terminate this
Agreement. it shall so state. in writing. Termination shall be effective 60 dCvz after receipt
of said written notice of termination. '
3. FEES: As it is anticipated that the level of effort necessary to perform this
Agreement will vary depending on the County's requested services, a two-tiered fee
structure will apply. Progression from Tier 1 to Tier 2 will occur only upon mutual
agreement of County and the Consultant:
Tier 1 - Preliminary efforts of the Consultant on behalf of County may require
only monitoring and liaison with the Executive and Legislative branches of the
federal government. In return for the performance of Tier 1 services, County
agrees to compensate Consultant $1,200 per month payable monthly in arrears.
Payment shall be made in U. S. dollars by check.
Tier 2 - However. it may be that a more vigorous and sustained effort on
various issues will be necessary. Should County elect to progress to a Tier 2 level of
performance, County agrees to compensate Consultant $6,000 per month
payable monthly in arrears. Payment shall be made by check in U. S. dollars.
In addition to such fees, County shall reimburse the Consultant's expenses for travel (to
the extent allowed by Sec. 112.061, F.S.), courier, long distance telephone, printing or
unusual expenses incurred in connection with the provision of services under this
Agreement. It is anticipated that Consultant will be required to travel to Monroe County
several times during the course of this Agreement. All travel must be approved by
County Administrator in advance.
, Further, Consultant understands and agrees that if this Agreement should be terminated
for any reason, payment of all expenses and fees incurred to the termination date will be
made within 30 days of such termination.
4. MISCELLANEOUS PROVISIONS:
a) Governing Law: This Agreement shall be governed by the laws of the State
of Florida, both as to interpretation and performance. Venue for any litigation arising
under this Agreement must be in a court of competent jurisdiction located in Monroe
County, Florida.
b) Notice: All notices provided for herein .shall be sent by certified mail,
postage prepaid, and addressed as follows:
To Consultant
Commonwealth Consulting Corporation
Beach Mill Road 9507
Great Falls, V A 22066
To County
County Administrator
Public Service Building, Room 212
5100 College Road
Key West, FI 33040
c) Consultant must have in force and effect during the term of this Agreement
the insurance described in Exhibit A. Exhibit A is attached to this Agreement and made a
part of it.
. .1
I~'~:WITNESS WHEREOF, the parties hereto have set their hands and seals on the day
a .. first above written. '
.' ; ~
~. ;.~:' -:-1 I\~\ . .
..,,~~,..
., " tot,-i}.
(At). f-
ATT~ST.:. DANNY L. KOLHAGE, CLERK
...... .
BOARD OF COUNTY COMMISSIONERS
OF MONROE COUNTY, FLORIDA
By}kg~..~..
ep Clerk
By
~..\\~J~ .....-.""'-1\.- ~
Mayor/Chairman
(Corporate Seal)
Attest:
COMMONWEALTH CONSULTING CORP.
By ~~".'/L~ fh-l/
Secretary /Treasurer
~
By
jconliiccc3