1st Modification 12/09/2001
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CLERK OF THE CIRCUIT COURT
MONROE COUNTY
BRANCH OFFICE
MARATHON SUB COURlHOUSE
3117 OVERSEAS HIGHWAY
MARATHON, FLORIDA 33050
TEL. (305) 289-6027
FAX (305) 289-1745
MONROE COUNTY COURlHOUSE
500 WHITEHEAD STREET
KEY WEST, FLORIDA 33040
TEL. (305) 292-3550
FAX (305) 295-3663
BRANCH OFFICE
PLANTATION KEY
GOVERNMENT CENTER
88820 OVERSEAS HIGHWAY
PLANTATION KEY, FLORIDA 33070
TEL. (305) 852-7145
FAX (305) 852-7146
MEMORANDUM
DATE:
January 8, 2002
TO:
James Malloch, Director
Community Services
ATTN:
Sandy Molina, Assistant
to the Division Director
Pamela G. Han"~
Deputy Clerk 0
FROM:
At the December 19, 2001, Board of County Commissioner's meeting the Board granted
approval and authorized execution of Modification Number One to Hazard Mitigation Grant
Agreement Number 0IUN-6P-II-54-15-007 between Monroe County and the Department of
Community Affairs, Division of Emergency Management, modifYing the Scope of Work. RE:
FEMA Project 1249-30, Monroe County Generators Project, and adopted the following
Resolutions for same: Resolution No. 476A-2001 concerning the Transfer of Funds, and
Resolution No. 477A-2001 concerning the Receipt of Unanticipated Funds.
Enclosed are two duplicate originals, executed on behalf of Monroe County, as well as a
certified copy of the subject Resolutions for your handling. Please be sure that the fully
executed "Monroe County Clerk's Original" is returned to our office as soon as possible.
Should you have any questions please do not hesitate to contact this office.
Cc: County Administrator w/o documents
County Attorney
Finance
File ./
STATE OF FLORIDA
DEPARTMENT OF COMMUNITY AFFAIRS
"Dedicated to making Florida a better place to call home"
JEB BUSH
Governor
STEVEN M. SEIBERT
Secretary
April 11, 2002
Mr. James Malloch, Director
Emergency Management
Monroe County
5100 College Road
Key West, Florida 33040
Re: FEMA Project 1249 - 30
Monroe County Mobile Generators
Dear Mr. Malloch:
Enclosed is the executed Unmet Needs modification (DCA No. 01 UN-6P-II-54-15-007)
between Monroe County and the Department of Community Affairs. Upon completion of the
work identified in the contract, a Request for Payment form (Attachment E) should be completed
and submitted to the Department for processing in accordance with Paragraph (16) of the
Agreement.
If you have any specific questions regarding the contract or the Request for Payment
form, please call Tameeka Williams at 850/922-5915.
Respectfully,
14~ 1(,J.i
W. Craig Fugate, Directorl ~
Division of Emergency Management
WCF:tlw
Enclosures
2555 SHUMARD OAK BOULEVARD. TALLAHASSEE, FLORIDA 32399-2100
Phone: 850.488.8466/Suncom 278.8466 FAX: 850.921.0781/Suncom 291.0781
Internet address: http://www.dca.state.fl.us
CRITICAL STATE CONCERN FIELD OFFICE
2796 Overseas Highway. Suite 212
Marathon, FL 33050-2227
(305) 289-2402
COMMUNITY PLANNING
2555 Shumard Oak Boulevard
Tallahassee. FL 32399--2100
(850) 488-2356
EMERGENCY MANAGEMENT
2555 Shumard Oak Boulevard
Tallahassee. FL 32399-2100
(850) 413-9969
HOUSING & COMMUNITY DEVELOPMENT
2555 Shumard Oak Boulevard
Tallahassee, FL 32399-2100
(850) 488-7956
Monroe County Clerk's Original
MODIFICATION NUMBER ONE
TO
HAZARD MITIGATION GRANT AGREEMENT
NUMBER OlUN-6P-11-54-15-007
WHEREAS, Monore County (hereinafter "Recipient") and the Department of Community
Affairs, Division of Emergency Management (hereinafter "the Department") have entered into a
Hazard Mitigation Grant Agreement (number 01 UN -6P -11- 54-15-007; hereinafter "Agreement")
for the purpose of distributing federal funds for hazard mitigation activities resulting from
Hurricane Georges, FEMA-DR-I249-FL
WHEREAS, the parties desire to modify the Agreement to modify the Scope of Work.
NOW, THEREFORE, the above-referenced Agreement is hereby modified as follows:
Attachment A, section (1), Funding Summary is hereby modified and Revised
Attachment A, section (1), added. A copy of Revised Attachment A, section (1), is
incorporated herein.
Revised Attachment A
Budget and Scope of Work
The Subgrantee, Monroe County, in the aftermath of Hurricane Georges determined that
the need existed for additional mobile generators to provide emergency power to disaster
shelters and relief centers as well as County buildings to keep offices and services functional.
The County will purchase seven (7) mobile generators of various sizes, and pre-wire certain
buildings for generator use. Some will be placed at shelters and other locations where it would
be expected they would be used. Due to their mobility, these generators would be stored in safe
positions at each location and moved into operation as conditions permit. Additionally, they
could be moved to other sites if needed. The County will also purchase a "Load Bank" which
will permit testing and maintenance without connection to a building electrical unit. Also, the
County will add three additional permanently installed generators with associated equipment to
enable Monroe County to establish Disaster Recovery Centers at the following mile markers;
31.3, 89.5 and 105.5.
This is FEMA Unmet Needs project 1249-30.
Total Fundine Summary for the Project:
Federal Share: $ 297,000.00
State Share: $ 49,500.00
Local Match: $ 49,500.00
Project Cost: $ 396,000.00
Funding Modification Summary Total Cost
Federal Share: $ 161,250.00
State Share: $ 26,875.00
Local Match: $ 26,875.00
Project Cost: $ 215,000.00
Breakdown of Totals:
Mile Marker 31.3
Federal Share:
State Share:
Local Match:
Project Cost:
Mile Marker 89.5
Federal Share:
State Share:
Local Match:
Project Cost:
Mile Marker 105.5
Federal Share:
State Share:
Local Match:
Project Cost:
$ 67,500.00
$ 11,250.00
$ 11250.00
$ 90,000.00
$ 56,250.00
$ 9,375.00
$ 9375.00
$ 75,000.00
$ 37,500.00
$ 6,250.00
$ 6250.00
$ 50,000.00
This is FEMA project 1249-30.
FUNDING SUMMARY
Federal Share $135,750.00 (75.0%)
State Share: $ 22,625.00 (12.5%)
Local Match: $ 22,625.00 (12.5%)
Total Project Cost: $181,000.00
Except as modified herein, all other provisions of the Agreement shall stay in full force
and effect.
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IN WITNESS WHEREOF, the parties have caused this Modification to be executed by
their duly authorized undersigned officials on the dates set forth below.
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Resolution No.
476 A_ 2001
A RESOLUTION CONCERNING THE TRANSFER OF FUNDS
WHEREAS, it is necessary for the Board of County Commissioners of Monroe County,
Florida, to make budgeted transfers in the Monroe County Budget for the Fiscal Year
2002, therefore,
BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF
MONROE COUNTY, FLORIDA, that there shall be transfers of amounts previously
set up in the Monroe County Budget for the Fiscal Year 2002 as, hereinafter set forth to
and from the following accounts:
Fund #001- General Fund
From: 001-5900-85500-590990 Other Uses
Cost Center # 85500- Reserves 001
For the Amount: $26,875.00
To: 001-5810-86500-590125 Transfer to fund 125
Cost Center # 86500- Budgeted Transfers 001
BE IT FURTHER RESOLVED BY SAID BOARD, that the Clerk: of said Board, upon
receipt of the above, is hereby authorized and directed to make the necessary changes of
said items, as set forth above.
PASSED AND ADOPTED by the Board of County Commissioners of Monroe County,
Florida, at a regular meeting of said Board held on the 19th day of December AD 2001.
Mayor McCoy Yes
Mayor Pro Tem Spehar Yes
Commissioner Nelson Yes
Commissioner Neugent Yes
Commissioner Williams Yes
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BOARD OF COUNTY COMMISSIONERS
OF MONR COUNTY, FLORIDA
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Document2 12/13/2001 Page 1
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Resolution No.
477 A - 2001
A RESOLUTION CONCERNING THE RECEIPT OF UNANTICIPATED FUNDS
WHEREAS, it is necessary for the Board of County Commissioners of Monroe County, Florida, to
increase items to account for unanticipated funds in the Monroe County Budget for the Fiscal Year 2002,
now therefore,
BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF MONROE COUNTY,
FLORIDA, that the following accounts of the Monroe County Budget for the Fiscal Year 2002 be and the
same is hereby increased by the amount hereinafter set forth:
Fund #125- Governmental Fund Type Grants
Cost Center # 04546- FEMA Hurricane Georges
Revenue:
125-04546-3315QOOE-59GLPVV65
125-04546-3345000E-59GLPVV65
125~546-381001GT-59GLPVV65
Federal Grants- Econ. Env
State Grants- Econ. Env.
Transfer from Fund 001
$161,250.00
$26,875.00
$26,875.00
Total Revenue
$215,000.00
Appropriations:
125-5250-04546-530490-59GLPVV65-560640
Capital Outlay- Equipment
$215,000.00
Total Appropriations:
$215,000.00
BE IT FURTHER RESOL YED BY SAID BOARD, that the Clerk: of said Board, upon receipt of the
above unanticipated funds, is hereby authorized and directed to place funds in said items, as set forth
above.
PASSED AND ADOPTED by the Board of County Commissioners of Monroe County, Florida, at a
regular meeting of said Board held on the 19th day ofDecernber AD 2001.
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