Clerk's Memo
Clerk 1111Ie
Circul clun
Danny L. Kolhage
Phone: 305-292-3550 Fax: 305-295-3663
Memnrandum
To:
Reggie Paros, Director
Public Safety Division
From:
Marlisa Crowell
Isabel C. DeSantis,., u~./
Deputy Clerk J-..r
Date:
Tuesday, April 23, 2002
At the Board meeting on March 20, 2002, the Board granted approval and
authorized execution of a Federally Funded Subgrant Agreement between Monroe
County and the Florida Department of Community Affairs concerning an Emergency
Management Preparedness Grant, #02-PR-70-07-38-01-005, in the amount of $47,310.00
This office sent DCA four (4) duplicate originals for their signature. Please be
sure that the one marked CLERK'S ORIGINAL is returned to my attention as qUickly as
possible. Should you have any questions concerning this matter please feel free to
contact this office.
Copies: Finance
County Attorney
File
STATE OF FLORIDA
DEPARTMENT OF COMMUNITY AFFAIRS
"Dedicated to making Florida a better place to call home"
JEB BUSH
Governor
STEVEN M. SEIBERT
Secretary
May 9, 2002
Ms. Irene Toner
Emergency Management Director
490 63rd Street
Ocean Suite 150
Marathon, Florida 33050
RE: Monroe County
Contract #02- PR - 70-07 - 38-01-005
Dear Ms. Toner:
Enclosed please find an original-executed Agreement with the Department of Community
Affairs, Division of Emergency Management, for the period May 8 through June 30, 2002.
Please use the above contract number when referencing this agreement.
I look forward to working with you during the term of this contract. If you have any
questions or concerns, please contact me at 850/413-9972 or bye-mail:
debbie. boyette@dca.state.fl.us.
Sincerely,
~/3~
Debbie Boyette
Government Operations Consultant
Division of Emergency Management
Enclosure
2555 SHUMARD OAK BOULEVARD. TALLAHASSEE, FLORIDA 32399-2100
Phone: 850.488.8466/Suncom 278.8466 FAX: 850.921.0781/Suncom 291.0781
Internet address: http://www.dca.state.fl.us
FLORIDA KEYS
Area of Critical State Concern Field Office
2796 Overseas Highway, Suite 212
Marathon, Florida 33050-2227
FLORIDA SINGLE AUDIT ACT STATE PROJECT DETERMINATION CHECKLIST
This checklist may be obtained electronically from the Executive Office of the Governor's website
(http://www.myflorida.com/myflorida/government/governorinitiatives/fsaa/index.html) .
This checklist must be used by State agencies to evaluate the applicability of the Florida Single Audit Act (FSAA) to a state
program1 for inclusion in the Catalog of State Financial Assistance (CSFA).
1A state program is defined as a set of special purpose activities undertaken to realize identifiable goals and objectives
in order to achieve a State agency's mission and legislative intent requiring accountability for State resources.
A state program or budget appropriation may include more than one special purpose activity with distinctly different
objectives. Each of these distinct special purpose activities must be assigned a separate CSFA number (if the FSAA is
determined to be applicable based on the analysis below).
The General Appropriations Act - particularly appropriation categories 05, 08, 09,10, and 14XXXX - is an excellent place
to begin researching state programs to determine their applicability to the FSAA. However, this list of appropriation
categories is not all-inclusive.
A State Project is a state program that provides state financial assistance to a non-state organization2 and must be
assigned a CSFA number.
2A non-state organization is defined as a nonprofit organization, for-profit organization (including sole proprietors), or
Florida local government (excluding district school boards, charter schools and community colleges), which receives
State resources.
State Agency: Department of Community Affairs
Title/Name of State Program: FEMA Terrorism
Authorizing Statute/Legislative Proviso: 252, F.S. and 9G, FAC.
All four questions below must be completed. A state program may include more than one source of support.
(i.e. A yes to more than one of the questions below.) Each source of support must be considered independently.
Is the state program supported by:
Yes No
t/ 1. Federal resources? If yes, please note CFDA number 83.552
t/ 2. State matching resources for a Federal Program as defined by OMS Circular A-133?
t/ 3. State maintenance of effort/level of effort (MaE) resources for a Federal Program as defined by
OMS Circular A-133 Compliance Requirement G (Matching, Level of Effort, Earmarking)? If yes,
please note CFDA number (if different from above)
t/ 4. State resources other than State match or State MaE?
Complete the applicable sections below for each ves response above.
If only Question 1 and/or Question 2 above is yes, the state program is not a State Project and should not be included
in the CSFA.
If Question 3 above is yes, the State MaE resources must be analyzed using the following criteria:
Yes No
A. Do Federal Regulations specify the requirements for the use of the State MaE resources and are
there no additional State requirements?
S. Do contracts contain sufficient language to identify the State MaE resources and the associated
Federal Program?
C. Do A-133 audit requirements apply to the State MaE resources and do contracts stipulate that the
State MaE resources should be tested in an A-133 audit in accordance with Federal Program
requirements?
If A-C above are all yes, the state program is not a State Project and should not be included in the CSFA.
If any of A-C above are no, the state program is a State Project and must be assigned a CSFA number.
If Question 4 above is yes, answer the following:
Revised November 9, 2001
Form Number: FSAA CL 1
02-PR-70-07 -38-01-005
Yes No
Are any of the State resources provided to a non-state organization?
If no, the state program is not a State Project and should not be included in the CSFA.
If yes, the state program must be evaluated using the following criteria:
Yes No
A. Does the state program establish programmatic objectives, which must be met by the non-state
organization in order for it to receive State resources? (e.g. legislative intent, programmatic
outcomes/goals, or are related to the Agency's mission)
B. Does the state program provide resources to enhance or support the operations or programs of a
non-state organization?
C. Does the state program provide resources to a non-state organization for providing a program
service? (i.e. Are the services provided by the non-state organization consistent with the
programmatic objectives?)
D. Does the state program contain specific laws, guidelines or regulations regarding allowable
program expenditures?
If any of A-D above is yes, the state program is a State Project and must be assigned a CSFA number.
Based on your analysis above and discussions with appropriate agency personnel, state your conclusion regarding the
state program:
(Check one) A State Project: Not a State Project: V
Comments:
Completed By: (Program Personnel)
Print Name: John Wassell Phone Number: 410-1599
Title: Government Analyst II
Signature: Date:
Budget Office Review: (Applies only to Questions 1-4)
Print Name of Reviewer: Karen Shiver Phone Number: 487-4629
Title: Budget Director
Signature of Reviewer: Date:
Finance and Accounting Review: (Applies only to Questions 3 A-C and Questions 4 A-D)
Print Name of Reviewer: Annette Kittrell Phone Number: 488-6409
Title: Chief of Finance and Accounting
Signature of Reviewer: Date:
Office of Inspector General Receipt:
Print Name of Receiver: Charles Anderson Phone Number: 487 -4658
Title: Inspector General
Signature of Receiver: Date:
Questions regarding the evaluation of a state program or if it has been determined that the state program is a State
Project and has not been assigned a CSFA number, contact your FSAA State agency liaison or the Executive Office of
the Governor, Office of Policy and Budget (OPB), Budget Management Policy Unit (BMP) at (850) 487-3832 or Suncom
277 -3832. The Agency's Office of Inspector General, must forward each original completed and approved
checklist, to the Executive Office of the Governor, OPB, BMP, Room 1703 J, The Capitol, Tallahassee, Florida
32399-0001. Reference may be made to Rule 270-1, FAC.
Revised November 9,2001
Form Number: FSAA CL 1
02-PR-70-07 -38-01-005
83.552 - Emergency Managemer erformance Grants
Page 1 of 4
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The Catalog of Federal
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83.552
Home I FAQ I Privacy I Printer Friendlv Version of 83.552
Emergency Management Performance Grants
(EMPG)
FEDERAL AGENCY:
READINESS, RESPONSE AND RECOVERY DIRECTORATE, FEDERAL EMERGENCY
MANAGEMENT AGENCY
AUTHORIZATION:
Departments of Veterans Affairs, Housing and Urban Development, and Independent
Agencies Appropriations Act, 2000, Public Law 106-74; 38 U.S.C. 301; Robert T. Stafford
Disaster Relief and Emergency Assistance Act, as amended, Title II, Section 201 (d), Title
VI, Sections 611 and 613,42 U.S.C. 5196 and 5196(b); Public Law 93-288, as amended; 42
U.S.C. 5121 et seq., 42 U.S.C. 5195 et seq.; Omnibus Consolidated Appropriations Act of
1997, Public Law 104-208, 42 U.S.C. 250 et seq.
OBJECTIVES:
To develop comprehensive emergency management, including terrorism consequence .z..
management preparedness, at the State and local levels and to improve emergency
planning, preparedness, mitigation, response, and recovery capabilities. By combining
several former funding streams into the Emergency Management Performance Grant
(EMPG), FEMA is providing States the flexibility necessary to achieve measurable results in
key functional areas of emergency management. This flexibility will be achieved within the
standard grant administration process. The thirteen key functional areas of emergency
management are: Laws and Authorities; Hazard Identification and Risk Assessment;
Hazard Management; Resource Management; Planning; Direction, Control, and
Coordination; Communications and Warning; Operations and Procedures; Logistics and
Facilities; Training; Exercises; Public Education and Information; and Finance and
Administration.
TYPES OF ASSISTANCE:
Project Grants.
USES AND USE RESTRICTIONS:
EMPGs may be used for necessary and reasonable expenses to accomplish program
purposes consistent with statutory authorities.
ELIGIBILITY REQUIREMENTS:
Applicant Eligibility: All States are eligible (including the District of Columbia and
territories and possessions of the United States). Local government entities are not eligible
to apply.
Beneficiary Eligibility: Funding under this program is ultimately used by emergency
management organizations and programs of States, the District of Columbia, territories and
possessions of the Unites States, and local governments.
Credentials/Documentation: None.
APPLICATION AND AWARD PROCESS:
http://www . cfda. gov/public/viewprog. asp
2/7/02
Cled( II die
Circ. coun
Danny L. Kolhage
Clerk of the Circuit Court
Phone: (305) 292-3550
FAX: (305) 295-3663
e-mail: phancock@monroe-clerk.com
Memnranilurn
TO: Reggie Paros, Director
Public Safety Division
ATTN: Stacy DeVane
Executive Assistant
FROM: Pamela G. Hanco~.
Deputy Clerk (y
DATE: July 30, 2002
At the July 17, 2002, Board of County Commissioner's meeting the Board granted
approval and authorized execution of Modification #1 to Agreement, 02.PR.70.07.38.01.005 dated
May 8, 2002, between Monroe County and the Department of Community Affairs concerning the
development of a Terrorism Annex to the County's Comprehensive Emergency Management Plan.
Enclosed are three duplicate originals of the above mentioned, executed on behalf of
Monroe County, for your handling. Please be sure that the fully "Monroe County Clerk's
Original" and "Monroe County Finance Division's Original" are returned to our office as soon as
possible. Should you have any questions please do not hesitate to contact this office.
Cc: County Administrator w/o document
County Attorney
Finance
File"'"
STATE OF FLORIDA
DEPARTMENT OF COMMUNITY AFFAIRS
"Dedicated to making Florida a better place to call home"
JEB BUSH
Governor
STEVEN M. SEIBERT
Secretary
August 15, 2002
Ms. Irene Toner
Emergency Management Director
Monroe County
490 63rd Street, Ocean Suite 150
Marathon, Florida 33050
RE: Monroe County, Modification #1
Agreement #02-PR-70-07-38-01-005
Dear Ms. Toner:
Enclosed please find two original-executed modifications to the Agreement with the
Department of Community Affairs, Division of Emergency Management which extends the
contract termination date to November 30,2002.
Other than specified in the Modification, all terms and conditions of the original
Agreement remain in full force and effect.
Please contact me at 850/413-9972 or bye-mail: debbie.boyette@dca.state.f1.usifyou
have any questions.
Sincerely,
~f>>tpz
Debbie Boyette
Government Operations Consultant
Division of Emergency Management
Enclosure
2555 SHUMARD OAK BOULEVARD .TALLAHASSEE, FLORIDA 32399.2100
Phone: (850) 488-8466/Suncom 278-8466 FAX: (850) 921-0781/Suncom 291-0781
Internet address: http://www.dca.state.fl.us
CRITICAL STATE CONCERN FIELD OFFICE
2796 Overseas Highway, Suite 212
Marathon, FL 33050-2227
(305) 289-2402
COMMUNITY PLANNING
2555 Shumard Oak Boulevard
Tallahassee. FL 32399-2100
(850) 4BB-2356
EMERGENCY MANAGEMENT
2555 Shumard Oak Boulevard
Tallahassee, FL 32399-2100
(850) 413-9969
HOUSING & COMMUNITY DEVELOPMENT
2555 Shumard Oak Boulevard
Tallahassee. Fl 32399-2100
(850) 488-7956