1st Modification 08/21/2002
Clerk of 1IIe
Circul coun
Danny L. Kolhage
Office (305) 292-8550 Fax (305) 295-3663
Memorandum
To:
Louis LaTorre, Director
Social Services
Isabel C. DeSantis, ~
Deputy Clerk }V
From:
Date:
Thursday, August 22, 2002
At the BOCC meeting of August 21, 2002, the following was approved:
Modification #1 between Monroe County and the Florida Department of
Community Affairs, DCAContract #02EA-2J-1l-54-01-018 concerning the LIHEAP
program.
Attached hereto are five (5) duplicate originals of the SUbject document executed
by Monroe County for your handling. Please be sure that the Clerk's Office Original
and Finance Office Original are returned to this office as quickly as possible.
Should you have any questions, please do not hesitate to contact this office.
cc: Finance.
County Attorney
,/File
MOD# ......1-
MODIFICATION OF AGREEMENT
BETWEEN
FLORIDA DEPARTMENT OF COMMUNITY AFFAIRS
AND
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
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This Modification is made and entered into by and between the State of Florida, Department of Community Affairs,
("the Department"), and Monroe County Board of County Commissioners. the ("Recipient") to modifY DCA Contract Number
02EA-2J-ll-S4-01-o18 dated March 13.2002 ("the Agreement").
WHEREAS, the Department and the Recipient have entered into the Agreement, pursuant to which the Department
has provided a grant of$72.894 to Recipient; and
WHEREAS, additional funds have become available to increase the amount of the funding granted to the Recipient.
NOW, THEREFORE, in consideration of the mutual promises of the parties contained herein, the parties agree as
follows:
1. Clause (l6)(a) FundiI12lConsideration is hereby modified to read as follows:
~
"This is a cost-reimbursement Agreement. The Recipient shall be reimbursed for costs inc~ ~the ~s~
performance of work hereunder in an amount not to exceed $95.999 subject to the availabili~offitnds aDd \"T1
appropriate budget authority." This revised contract amount includes: ~:;~~: :J ~
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2. Attachment H, Budget Summary and Workplan is hereby modified to reflect additional contractual funds, which
are attached hereto and incorporated herein by reference.
1.
2.
3.
4.
+
+
+
$72.905
$21.482
$1.612
$Q
Current FFY 2002-2003 LIHEAP contract allocation
Increase in Base Allocation
Carryover funds from FY 2001-2002
FY 2001 Leveraging Funds
3. Attachment I, Administrative and Outreach Expense Budget Detail, is hereby modified, which is attached hereto
and incorporated herein by reference.
4. Attachment J, Multi-County Fund Distribution, is hereby modified, which is attached hereto and incorporated
herein by reference.
5. All provisions of the Agreement being modified and any attachments thereto in conflict with this Modification
shall be and are hereby changed to conform with this Modification, effective as of the date of the last execution of
this Modification by both parties.
6. All provisions not in conflict with this Modification remain in full force and effect, and are to be performed at the
level specified in the Agreement.
IN WITNESS WHEREOF, the parties hereto have executed this document as ofthe dates set out herein.
By:
ounty Board of
rnmissioners
RECIPIENT Monr
Cou
By:
Charles
Shirley W. ColI" s, Director
Division of Housing and Community Development
",;-"~ August 21,
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2002
Date:
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. fication Number
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LIHEAP
AM ENDED A TT ACHMENT H
BUDGET SUMMARY AND WORKPLAN
...
RECIPIENT:
I. BUDGET SUMMARY
A.
B. C. D. E. F. G.
Last Increase Carry- Column Leveraging TOTAL
Approved in Base forward B+C+D Modified
Budget Allocation Budget
Amount (Col. E + F)
72,905 21,482 1,612 95,999 95,999
LIHEAP FUNDS ONLY
1. TOTAL FUNDS
ADMINISTRA TNE EXPENSE (CeIl2G cannot exceed 7.5% ofCeIlIB + IC)
2. Salaries including Fringe; Rent., Utilities. Travel, Other
OUTREACH EXPENSE (Cell 3G cannot exceed Cell I E minus Cell 2E times .15)
5,468
3. Salaries including Fringe; Rent., Utilities, Travel, Other
DIRECT CLIENT ASSISTANCE
4. Home Energy Assistance
(CeIl4G must be at least 25% of Cell IE)
5. Crisis Payments
18,226 21,482 1,612 41,320 41,320
--- --- ---
!!..? ~ 53 --- 4 L. 723 47~72)_
1,458 1,458 1,458
67,437 21,482 1,612 90,531 90,531
6. Weather Related/Supply Shortage (Cell 6G must be at
least 2% of Cell I E)
7. Subtotal Direct Client Assistance (Lines 4+5+6)
LEVERAGING FUNDS ONLY
I O. TOTAL LEVERAGrNG (Lines 8+9)
8. Home Energy Assistance
9. Crisis Assistance
11. GRAND TOTALS (Lines 2+ 3 +7+ 10) Must agree
with line 1.
II. DrRECT CLIENT ASSISTANCE WORKPLAN
72,905
21,482
1,612 95,999
95,999
Estimated # of Households
Estimated Cost
Per
Household
Estimated Expenditures
(Amended Est. # of Households x
Estimated Cost Per Household)
Amount must agree with Column G .
above.
Type of Assistance
Previous
Amended
LDJEAP
Home Energy
260
271
10
390
225
10
106
212
146
41,320
47,753
1,458
Crisis
Weather Related/Supply Shortage
TOTAL
541
625
LEVERAGING
Home Energy
Crisis
TOTAL
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LffiEAP MODIFICATION
2 2
Mod #-L-; Page _ of
LiDe
Item
Number
AMENDED ATTACHMENT I
ADMINISTRATIVE AND OUTREACH EXPENSE BUDGET DETAIL
(BUDGET SUMMARY LINES 2 AND 3)
EXPENDITURE DETAIL
(RouDd up IiDe items to dollars. Do Dot use ceDts aDd decimals iD totals)
ADMINISTRATIVE EXPENSES
LlliEAP
FUNDS
2.A Travel 468.00
2.B Other 5.000.00
(1) Phone/Postage...................... 600.00
(2) Rental/Copy........................l.lOO.OO
(3) Office Supplies.................... 800.00
(4) Operating Supplies............... ~ .2.500.00
TOTAL ADMINISTRATIVE EXPENSES
OUTREACH EXPENSES
DIRECT CLIENT ASSISTANCE
4. Home Energy Assistance......................
5. Crisis Payments.............................
6. Weather Related/Supply......................
TOTAL DIRECT CLIENT ASSISTANCE
GRAND TOTAL........................................
5.468.00
N/A
41.320.0(
47.753.0C
1.458.0C
90.531.0C
95.999.0C
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