09/20/2000 - LC01-42
SOLID ASTE MANAGEMENT
RESOLUTION NO.328 - 2000
A RESOLUTION OF THE BOARD OF COMMISSIONERS OF
MONROE COUNTY FLORIDA, AUTHORIZING THE EXE-
CUTION OF A GRANT AGREEMENT WITH THE FLORIDA
DEPARTMENT OF ENVIRONMENTAL PROTECTION FOR
THE ACCEPTANCE OF LITTER CONTROLAND PREVEN-
TION GRANT FUNDS.
WHEREAS, by Resolution No. 237-2000, the Monroe County Board of
Commissioners authorized the submission of a grant application to the Department of
Environmental Protection for Litter Control and Prevention Grant funds; and
WHEREAS, the Florida Department of Environmental Protection has awarded
Monroe County a Litter Control and Prevention Grant in the amount of $16,924.00;
and
WHEREAS, the Florida Department of Environmental Protection has issued
Grant Agreement LCOl-42 as part of the grant awards; now, therefore,
BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF
MONROE COUNTY, FLORIDA, that:
1. The grant is hereby accepted and the Mayor is authorized to execute the grant
contract.
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:i . .c:'T~ ~olution shall become effective immediately upon adoption by the
~ '9C.~sion and execution by the Mayor and Clerk.
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gv MiSE~~ ADOPTED by the Board of County Commissioners of Monroe County,
~loiEla,;a~eeting of said Board held on the 20th day of September, 2000.
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Mayor Freeman
Mayor Pro Tem Neugent
Commissioner Harvey
Commissioner Williams
Commissioner Reich
not present
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~AR. D OF COUNTY COMMISSIONERS
OF MONROE COUN FLORID.~
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Department of
Environmental Protection
Twin Towers Office Building
2600 Blair Stone Road
Tallahassee, Florida 32399-2400
Jeb Bush
Governor
David B. Struhs
Secretary
LITTER CONTROL AND PREVENTION GRANT AGREEMENT
PART I - GRANT NOTIFICATION INFORMATION
FOR STATE ASSISTANCE UNDER SECTION 403.7095, FLORIDA STATUTES
3.
Grant Title:
LITTER CONTROL AND PREVENTION GRANT
2. Date of Award: August 1, 2000
1.
Grant Number: LCOl-42
4.
Grant period:
October 1, 2000 - September 30, 2001
5.
Grant Amount:
$ 16,924
6.
MONROE COUNTY
5100 College Road, Room 506
Key West, Florida, 33040
Grantee (s) :
Address:
7.
Federal Employer Identification Number:
8. Authorized Representative:
Name:
Title:
Shirley Freeman
Mayor of Monroe County
Phone:
305-292-4432
9. Contact Person:
Name:
Address:
Caroll A. Cobb
5100 College Road, Room # 506
Key West, Florida, 33040
Phone:
305-292-4432
10.
Issuing Office:
Florida Department of Environmental
Bureau of Solid and Hazardous Waste
2600 Blair stone Road
Tallahassee, Florida 32399-2400
(850) 488-0300
59-6000749
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"Protect, Conserve and Manage Florida's E.nvironment and Natural Resources"
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PART II - GRANT CONDITIONS
A. GENERAL CONDITIONS:
1. The method of payment, will be on a reimbursement basis for direct
cost only. The effective date of this grant will be the date it
is fully executed (the date it is signed by the local government
authorized representative) through September 30, 2001.
2. Reimbursement requests must be signed by the designated
Authorized Representative and must have an original signature (not
a stamped signature). The Authorized Representative should be the
same person who signed the grant application. If there is a
change in the authorized representative during the grant period,
the Department must be notified of the new representative by
resolution or minutes of a commission meeting.
3. The grantee shall elect to submit reimbursement requests on
quarterly basis. An original of the reimbursement request with
a summary of expenditures shall be due on the last day of the
month following the end of the quarter. Each reimbursement
request shall be submitted in detail sufficient for pre-audit and
post-audit review.
4. Grant funds may be expended through September 30, 2001. The date
appearing on the check issued for an expenditure will be the date
used to place the expenditure in a reporting period and will be
considered the date paid. A final report must be submitted no
later than October 31, 2001.
5. Existing public and private programs shall be used to
implement this grant program before any new program will be
approved. Funds shall not be used for duplicating existing
public and private litter and marine debris prevention
programs unless the applicant demonstrates that such existing
programs cannot be integrated into the planned litter and marine
debris prevention program.
Expenditures shall be limited to the following two options:
OPTION 1
Grantees may spend 100% of the grant award for operating costs
associated with education and prevention programs listed in
section 10 and 11 of the grant application. These costs will
include rent, telephone, utilities, salaries and benefits,
postage, office equipment and supplies, program material and
marketing.
OPTION 2
Grantees may use up to 35% of the grant award for operating
costs for projects to assist local governments with the
removal of litter and debris. The remainder of the award not
spent on removal shall be used to fund educational and
prevention programs.
6. Each recipient of grant funds shall maintain accurate records
of all expenditures of grant funds and shall assure that these
records are available at all reasonable times for inspection,
review or audit by Department personnel and other personnel
authorized by the Department. Records shall be kept for a period
of at least 3 years following the end of the grant period. The
grantee agrees that it will expeditiously initiate and complete
the program work for which assistance has been awarded under this
agreement in accordance with all applicable provisions of Florida
statutes and the Florida Administrative Code.
7. The State of Florida's performance and obligation to pay under
this grant agreement is contingent upon receipt of funds presently
anticipated from the Florida Department of Revenue.
8. The Department reserves the right to unilaterally cancel this
contract for refusal by the grantee to allow public access to all
documents, papers, letters, or other material subject to the
provisions of Chapter 119, Florida Statutes, and made or
received by the grantee in conjunction with this grant.
9. The Grantee is prohibited from using grant funds for the
purpose of lobbying the Legislature or a State Agency.
10. Grant funds shall be included in the grantee's Annual Audit
subject to the requirements of CH.215.97,F.S.. A copy of all
Single Audits shall be submitted to the Department of
Environmental Protection, Solid Waste Section, by March 31st
of each year.
Grant # LCOl-42
OFFER AND ACCEPTANCE
The state of Florida, acting by and through the Department of
Environmental Protection, hereby offers assistance to the county of
Monroe for all allowable costs incurred up to and not exceeding $16,924.
Grant Application dated, 07/26/00, included herein by reference.
THE STATE OF FLORIDA BY THE DEPARTMENT OF ENVIRONMENTAL PROTECTION:
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John M. Ruddell, Director
Division of Waste Management
<:c-I t-S1oo
Date
In accepting this award and any payments made pursuant thereto, (1) the
undersigned represents that he is duly authorized to act on behalf of
the recipient county, and (2) the recipient agrees to the general and
special conditions.
BY AND ON BEHALF OF THE DESIGNATED RECIPIENT COUNTY:
~8:; A~oriz~~~ve -
Shirley Freeman
Mayor of Monroe County
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Please return to:
Department of Environmental Protection
Bureau of Solid and Hazardous Waste
Solid Waste Section - M.S. # 4565
2600 Blair Stone Road
Tallahassee, Florida 32399-2400
ATTACHMENT A
SPECIAL AUDIT REQUIREMENTS
The administration of funds awarded by the Department of Environmental Protection (which may be referred to as
the "Department", "DEP': "FDEP" or "Grantor': or other name in the contract/agreement) to the recipient (which
may be referred to as the "Contractor", Grantee" or other name in the contract/agreement) may be subject to audits
and/or monitoring by the Department of Environmental Protection, as described in this section.
MONITORING
In addition to reviews of audits conducted in accordance with OMB Circular A-l33, as revised (see "AUDITS"
below), monitoring procedures may include, but not be limited to, on-site visits by Department staff, limited scope
audits as defined by OMB Circular A-l33, as revised, and/or other procedures. By entering into this agreement, the
recipient agrees to comply and cooperate with any monitoring procedures/processes deemed appropriate by the
Department of Environmental Protection. In the event the Department of Environmental Protection determines that
a limited scope audit of the recipient is appropriate, the recipient agrees to comply with any additional instructions
provided by the Department to the recipient regarding such audit. The recipient further agrees to comply and
cooperate with any inspections, reviews, investigations, or audits deemed necessary by the Comptroller or Auditor
General.
AUDITS
PART I: FEDERALLY FUNDED
This part is applicable if the recipient is a State or local government or a non-profit organization as defined in OMS
Circular A-133, as revised.
I. In the event that the recipient expends $300,000 or more in Federal awards in its fiscal year, the recipient must
have a single or program-specific audit conducted in accordance with the provisions of OMS Circular A-l33, as
revised. EXHIBIT I to this agreement indicates Federal funds awarded through the Department of
Environmental Protection by this agreement. In determining the Federal awards expended in its fiscal year, the
recipient shall consider all sources of Federal awards, including Federal funds received from the Department of
Environmental Protection. The determination of amounts of Federal awards expended should be in accordance
with the guidelines established by OMB Circular A-133, as revised. An audit of the recipient conducted by the
Auditor General in accordance with the provisions OMB Circular A-l33, as revised, will meet the requirements
of this part.
2. In connection with the audit requirements addressed in Part I, paragraph 1., the recipient shall fulfill the
requirements relative to auditee responsibilities as provided in Subpart C ofOMB Circular A-l33, as revised.
3. If the recipient expends less than $300,000 in Federal awards in its fiscal year, an audit conducted in accordance
with the provisions of OMS Circular A-133, as revised, is not required. In the event that the recipient expends
less than $300,000 in Federal awards in its fiscal year and elects to have an audit conducted in accordance with
the provisions of OMB Circular A-l33, as revised, the cost of the audit must be paid from non-Federal funds
(Le., the cost of such an audit must be paid from recipient funds obtained from other than Federal entities).
4. The recipient may access information regarding the Catalog of Federal Domestic Assistance (CFDA) via the
internet at htto://asoe.os.dhhs.gov/cfda.
PART II: STATE FUNDED
This part is applicable if the recipient is a nonstate entity as defined by Section 215.97(2)(1), Florida Statutes.
DEP Grant No. LC 01-42, Attachment A, Page 1 of 5
I. In the event that the recipient expends a total amount of State awards (Le., State financial assistance provided to
the recipient to carry out a State project) equal to or in excess of $300,000 in any fiscal year of such recipient,
the recipient must have a State single or project-specific audit for such fiscal year in accordance with Section
215.97, Florida Statutes; applicable rules of the Executive Office of the Governor and the Comptroller, and
Chapter 10.600, Rules of the Auditor General. EXHIBIT I to this agreement indicates State funds awarded
through the Department of Environmental Protection by this agreement. In determining the State awards
expended in its fiscal year, the recipient shall consider all sources of State awards, including State funds
received from the Department of Environmental Protection, except that State awards received by a nonstate
entity for Federal program matching requirements shall be excluded from consideration.
2. In connection with the audit requirements addressed in Part II, paragraph I, the recipient shall ensure that the
audit complies with the requirements of Section 215.97(7), Florida Statutes. This includes submission of a
reporting package as defined by Section 215.97(2)(d), Florida Statutes, and Chapter 10.600, Rules of the
Auditor General.
3. If the recipient expends less than $300,000 in State awards in its fiscal year, an audit conducted in accordance
with the provisions of Section 215.97, Florida Statutes, is not required. In the event that the recipient expends
less than $300,000 in State awards in its fiscal year and elects to have an audit conducted in accordance with the
provisions of Section 215.97, Florida Statutes, the cost of the audit must be paid from non-State funds (i.e., the
cost of such an audit must be paid from recipient funds obtained from other than State entities).
4. For information regarding the Florida Catalog of State Financial Assistance (CFSA), a recipient should access
the website for the Governor's Office of Planning and Budget located at http://www.eog.state.fl.uslfor
assistance. In addition to the above website, the following websites may be accessed for information:
Legislature's Website http://www.\eg.state.fl.us/, Governor's Website http://www.flgov.com/, Department of
Banking and Finance's Website http://www.dbf.state.fl.usl. and the Auditor General's Website
http://www.state.fl.us/audgen .
PART III: OTHER AUDIT REQUIREMENTS
(NOTE: Pursuant to Section 215.97(7)(m), Florida Statutes, State agencies may conduct or arrange for audits of
State awards that are in addition to audits conducted in accordance with Section 215.97, Florida Statutes. In such
an event, the State agency must arrange for funding the full cost of such additional audits. This part would be used
to specify any additional audit requirements imposed by the State agency that are solely a matter of that State
agency's policy (i.e., the audit is not required by Federal or State laws and is not in conflict with other Federal or
State audit requirements).)
PART IV: REPORT SUBMISSION
1. Copies of audit reports for audits conducted in accordance with OMB Circular A-B3, as revised, and required
by PART I of this agreement shall be submitted, when required by Section .320 (d), OMB Circular A-B3, as
revised, by or on behalf of the recipient directly to each of the following:
A. The Department of Environmental Protection at each of the following addresses:
Mr. Bobby Adams
Florida Department of Environmental Protection
Solid Waste Section, MS4565
2600 Blair Stone Road
Tallahassee, Florida 32399-2400
Audit Director
Florida Department of Environmental Protection
Office of Inspector General .
2600 Blair Stone Road, MS40
Tallahassee, Florida 32399-2400
DEP Grant No. LC 01-42, Attachment A, Page 2 of 5
B. The Federal Audit Clearinghouse designated in OMB Circular A-133, as revised (the number of copies
required by Sections .320 (d)(I) and (2), OMS Circular A-l33, as revised, should be submitted to the
Federal Audit Clearinghouse), at the following address:
Federal Audit Clearinghouse
Bureau of the Census
1201 East 10th Street
Jeffersonville, IN 47132
C. Other Federal agencies and pass-through entities in accordance with Sections .320 (e) and (f), OMB
Circular A-l33, as revised.
2. Pursuant to Section .320(f), OMB Circular A-133, as revised, the recipient shall submit a copy of the reporting
package described in Section .320(c), OMB Circular A-l33, as revised, and any management letters issued by
the auditor, to the Department of Environmental Protection at each of the following addresses:
Mr. Bobby Adams
Florida Department of Environmental Protection
Solid Waste Section, MS4565
2600 Blair Stone Road
Tallahassee, Florida 32399-2400
Audit Director
Florida Department of Environmental Protection
Office of Inspector General
2600 Blair Stone Road, MS40
Tallahassee, Florida 32399-2400
3. Copies of reporting packages required by P ART II of this agreement shall be submitted by or on behalf of the
recipient directly to each of the following:
A. The Department of Environmental Protection at each of the following addresses:
Mr. Bobby Adams
Florida Department of Environmental Protection
Solid Waste Section, MS4565
2600 Blair Stone Road
Tallahassee, Florida 32399-2400
Audit Director
Florida Department of Environmental Protection
Office of Inspector General
2600 Blair Stone Road, MS40
Tallahassee, Florida 32399-2400
S. The Auditor General's Office at the following address:
State of Florida Auditor General
Room 574, Claude Pepper Building
III West Madison Street
Tallahassee, Florida 32302-1450
4. Copies of reports or management letters required by PART III of this agreement shall be submitted by or on
behalf of the recipient directly to the Department of Environmental Protection at each of the following
addresses:
DEP Grant No. LC 01-42, Attachment A, Page 3 of 5
Mr. Bobby Adams
Florida Department of Environmental Protection
Solid Waste Section, MS4565
2600 Blair Stone Road
Tallahassee, Florida 32399-2400
Audit Director
Florida Department of Environmental Protection
Office of Inspector General
2600 Blair Stone Road, MS40
Tallahassee, Florida 32399-2400
5. Any reports, management letters, or other infonnation required to be submitted to the Department of
Environmental Protection pursuant to this agreement shall be submitted timely in accordance with OMB
Circular A-I33, Florida Statutes, and Chapter 10.600, Rules of the Auditor General, as applicable.
6. Recipients, when submitting audit reports to the Department of Environmental Protection for audits done in
accordance with OMB Circular A-I33, Florida Statutes, and Chapter 10.600, Rules of the Auditor General,
should indicate the date that the audit report was delivered to the recipient in correspondence accompanying the
audit report.
PART V: RECORD RETENTION
I. The recipient shall retain sufficient records demonstrating its compliance with the tenns of this agreement for a
period of 3 (specify appropriate number of years, sllould be at least tllree years) years from the date the audit
report is issued, and shall allow the Department of Environmental Protection or its designee, access to such
records upon request. The recipient shall ensure that audit working papers are made available to the Department
of Environmental Protection or its designee, upon request for a period of 3 (specify appropriate number of
years, sllould be at least tllreeyears and be equivalent to tile number of years identified above) years from the
date the audit report is issued, unless extended in writing by the Department of Environmental Protection.
REMAINDER OF PAGE INTENTIONALLY LEFT BLANK
DEP Grant No. LC 01-42, Attachment A, Page 4 of 5
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