09/20/2000 - RE01-42
SOLID !\STE MANAGEMENT
RESOLUTION N0.325 - 2000
A RESOLUTION OF THE BOARD OF COMMISSIONERS OF
MONROE COUNTY FLORIDA, AUTHORIZING THE EXE-
CUTION OF A GRANT AGREEMENT WITH THE DEPART-
MENT OF ENVIRONMENTAL PROTECTION FOR THE
ACCEPTANCE OF RECYCLING AND EDUCATION GRANT
FUNDS.
WHEREAS, by Resolution No. 222-2000, the Monroe County Board of
,Commissioners authorized the submission of a grant application to the Department of
Environmental Protection for Recycling and Education Grant funds; and
WHEREAS, the Florida Department of Environmental Protection has awarded
Monroe County a Recycling and Education Grant, in the amount of $127,034.00; and
WHEREAS, the Florida Department of Environmental Protection has issued
Grant Agreement REOl-42 as part of the grant awards; now, therefore,
BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF
MONROE COUNTY, FLORIDA, that:
1. The grant is hereby accepted and the Mayor is authorized to execute the grant
contract.
2. This resolution shall become effective immediately upon adoption by the
Commission and execution by the Mayor and Clerk.
~S~D ANJ} ADOPTED by the Board of County Commissioners of Monroe County,
tioria"'a, iJ a~eeting of said Board held on the 20th day of September, 2000.
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Mayor Freeman
Mayor Pro Tem Neugent
Commissioner Harvey
Commissioner Williams
Commissioner Reich
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BOARD OF COUNTY COMMISSIONERS
OF. ONROE COUNTY, FLORIDA
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Department of
Environmental Protection
Twin Towers Office Building
2600 Blair Stone Road
Tallahassee, Florida 32399-2400
RECYCLING & EDUCATION GRANT AGREEMENT
Jeb Bush
Governor
FOR STATE ASSISTANCE UNDER SECTION 403.7095, FLORIDA STATUTES
PART I - GRANT NOTIFICATION INFORMATION
1.
Grant Number:
REOl-42
2. Date of Award: July 1, 2000
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3. Grant Title: SOLID WASTE RECYCLING AND EDUCATION GRANT
4. Grant period: October 1, 2000 - September 30, 2001
5. Grant Amount: $127,034
Base Portion:
Incentive Portion:
Recvclina and Education
$ N/A
S N/A
Total Grant Amount:
$127,034
6.
Grantee(s):
Address:
MONROE COUNTY
5100 College Road, Room #506
Key West, Florida, 33040
7.
Federal Employer Identification Number:
59-6000749
8. Authorized Representative:
Name:
Title:
Shirley Freeman
Mayor of Monroe County
Phone:
305-292-4432
9. Contact Person:
Name:
Address:
Carol A. Cobb
Executive Assistant
5100 College Road, Room #506
Key West, Florida, 33040
Phone:
305-292-4432
10. Total population of Grantee(s) from official April 1, 1999,
Population Estimates: 79,391
11. Issuing Office:
Florida Department of Environmental Protection
Bureau of Solid and Hazardous Waste
2600 Blair Stone Road
Tallahassee, Florida 32399-2400
(850) 488-0300
"Protea, Conserve and Manage Florida's Environment and Natural Resources"
Printed on recycled paper.
David B. Struhs
Secretary
PART II - GRANT CONDITIONS
A. GENERAL CONDITIONS:
1. The method of payment, for the period October 1, 2000 through
September 30, 2001, will be on a reimbursement basis for direct cost
only.
2. The grantee shall elect to submit reimbursement requests on either
a monthly or quarterly basis. The method chosen shall be followed for
the entire grant period. An original of the reimbursement request, with
summaries and appropriate contracts attached, shall be due on the last
day of the month following the end of the reporting period (monthly or
quarterly). Each reimbursement request shall be submitted in detail
sufficient for pre audit and post audit review.
3. Grant funds may be expended through September 30, 2001. A final
reimbursement request must be submitted no later than October 31, 2001.
4. Reimbursement requests must be signed by the designated Authorized
Representative. This should be the same person who signed the grant
agreement. If there is a change in the authorized representative during
the grant period, the Department must be notified of the new
representative by resolution or minutes of a commission meeting.
5. Expenditures shall be limited to allowable items as listed in
Section 62-716.430 of the Solid Waste Grants Program Rule:
(a) Solid waste recycling grants shall be used to provide funding
for recycling program capital costs, which include equipment
purchases, solid waste scales, facility construction and other such
costs approved by the Department.
(b) Grant funds may also be used for operating subsidies,
provided that the applicant shall demonstrate that such a
use is necessary for the success of the recycling program,
and shall show how the subsidy will benefit the program.
(c) Recycling grant funds shall be used for projects to assist
local governments in recycling paper, glass, plastic, construction
and demolition debris, white goods, and metals and in composting
and recycling the organic material component of municipal solid
waste.
(d) Solid waste education grant funds shall be used to promote
recycling, volume reduction, proper disposal of solid wastes, and
market development for recyclable materials. Up to 30 percent of
grant funds may be used for planning studies to assess the
feasibility and success of the recycling and education programs.
(e) All existing public and private recycling infrastructure
shall be fully used to the extent possible when planning and
implementing the local government recycling programs. Funds shall
not be used for duplicating existing private and public recycling
programs unless the applicant demonstrates that such existing
programs cannot be integrated into the planned recycling program.
6. Each recipient of grant funds shall maintain accurate records of
all expenditures of grant funds and shall assure that these
records are available at all reasonable times for inspection,
review or audit by Department personnel and other personnel
authorized by the Department. Records shall be kept for a period
of at least 3 years following the end of the grant period. The
grantee agrees that it will expeditiously initiate and complete
the program work for which assistance has been awarded under this
agreement in accordance with all applicable provisions of Florida
Statutes and the Florida Administrative Code.
7. Allowable costs may be charged to this agreement beginning either
October 1, 2000, or the date this agreement is fully executed,
whichever date is later.
8. Grant funds shall be included in the grantee's Annual Audit subject
to the requirements of CH.215.97, F.S.. A copy of all single Audits
shall be submitted to the Department of Environmental Protection,
Solid Waste section, by March 31st of each year.
9. The Department has the right to terminate a grant award and
demand refund of grant funds for non-compliance with the terms of
the award or the Solid Waste Grants Program Rule 62-716. Such
action may also result in the Department declaring the local
government ineligible for further participation in the program
until the local government complies with the terms of the grant
award.
10. Grantee shall obtain all necessary construction-related permits
before initiating construction.
11. The State of Florida's performance and obligation to pay under
this grant agreement is contingent upon receipt of funds
presently anticipated from the Florida Department of Revenue.
12. Travel expenses incurred are included in the amount of this grant
and no additional travel expenses will be authorized. Any
requests for reimbursement of travel expenses must be submitted
in accordance with Section 112.061, Florida Statutes.
13. The Departmpnt reserves the right to unilaterally cancel this
contract for refusal by the grantee to allow public access to all
documents, papers, letters, or other material subject to the
provisions of Chapter 119, Florida Statutes, and made or received
by the grantee in conjunction with this grant.
14. The Grantee is prohibited from using grant funds for the purpose
of lobbying the Legislature or a State Agency.
Grant # REOl-42
OFFER AND ACCEPTANCE
The state of Florida, acting by and through the Department of
Environmental Protection, hereby offers assistance to the local
government(s) of Monroe county, and the cities of Key Colony Beach, Key
West, and Layton for all allowable costs incurred up to and not
exceeding $127,034.
Grant Application dated 06/30/00, included herein by reference.
THE STATE OF FLORIDA BY THE DEPARTMENT OF ENVIRONMENTAL PROTECTION:
.---
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John M. Ruddell, Director
Division of Waste Management
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ate
In accepting this award and any payments made pursuant thereto, (1) the
undersigned represents that he is duly authorized to act on behalf of
the recipient county, and (2) the recipient agrees to the general and
special conditions.
~AND ON BEHALF OF THE :ESIGNATED RECIPIENT COUNTY:
~tJ,e K{~ ~d" -
signature of Authorized Repre~tative
Shirley Freeman
Mayor of Monroe County
, ll..o I. 0
Date
Please return to:
Department of Environmental Protection
Bureau of Solid and Hazardous Waste
Solid Waste Section - M.S. # 4565
2600 Blair stone Road
Tallahassee, Florida 32399-2400
ATTACHMENT A
SPECIAL AUDIT REQUIREMENTS
The administration of funds awarded by the Department of Environmental Protection (which may be referred to as
the "Department", "DEP", "FDEP" or "Grantor", or other name in the contract/agreement) to the recipient (which
may be referred to as the "Contractor", Grantee" or other name in the contract/agreement) may be subject to audits
and/or monitoring by the Department of Environmental Protection, as described in this section.
MONITORING
In addition to reviews of audits conducted in accordance with OMB Circular A-133, as revised (see "AUDITS"
below), monitoring procedures may include, but not be limited to, on-site visits by Department staff, limited scope
audits as defined by OMB Circular A-133, as revised, and/or other procedures. By entering into this agreement, the
recipient agrees to comply and cooperate with any monitoring procedures/processes deemed appropriate by the
Department of Environmental Protection. In the event the Department of Environmental Protection determines that
a limited scope audit of the recipient is appropriate, the recipient agrees to comply with any additional instructions
provided by the Department to the recipient regarding such audit. The recipient further agrees to comply and
cooperate with any inspections, reviews, investigations, or audits deemed necessary by the Comptroller or Auditor
General.
AUDITS
PART I: FEDERALLY FUNDED
This part is applicable if the recipient is a State or local govelJ1ment or a non-profit organization as defmed in OMB
Circular A-I33, as revised.
I. In the event that the recipient expends $300,000 or more in Federal awards in its fiscal year, the recipient must
have a single or program-specific audit conducted in accordance with the provisions of OMB Circular A-I33, as
revised. EXHIBIT I to this agreement indicates Federal funds awarded through the Department of
Environmental Protection by this agreement. In detennining the Federal awards expended in its fiscal year, the
recipient shall consider all sources of Federal awards, including Federal funds received from the Department of
Environmental Protection. The detennination of amounts of Federal awards expended should be in accordance
with the guidelines established by OMB Circular A-l33, as revised. An audit of the recipient conducted by the
Auditor General in accordance with the provisions OMB Circular A-l33, as revised, will meet the requirements
of this part.
2. In connection with the audit requirements addressed in Part I, paragraph 1., the recipient shall fulfill the
requirements relative to auditee responsibilities as provided in Subpart C ofOMB Circular A-l33, as revised.
3. If the recipient expends less than $300,000 in Federal awards in its fiscal year, an audit conducted in accordance
with the provisions of OMB Circular A-133, as revised, is not required. In the event that the recipient expends
less than $300,000 in Federal awards in its fiscal year and elects to have an audit conducted in accordance with
the provisions of OMB Circular A-I33, as revised, the cost of the audit must be paid from non-Federal funds
(i.e., the cost of such an audit must be paid from recipient funds obtained from other than Federal entities).
4. The recipient may access infonnation regarding the Catalog of Federal Domestic Assistance (CFDA) via the
internet at http://aspe.os.dhhs.gov/cfda.
PART II: STATE FUNDED
This part is applicable if the recipient is a nonstate entity as defined by Section 215.97(2)(1), Florida Statutes.
DEP Grant No. REOl-42 Attachment A, Page 1 of 5
I. In the event that the recipient expends a total amount of State awards (i.e., State financial assistance provided to
the recipient to carry out a State project) equal to or in excess of $300,000 in any fiscal year of such recipient,
the recipient must have a State single or project-specific audit for such fiscal year in accordance with Section
215.97, Florida Statutes; applicable rules of the Executive Office of the Governor and the Comptroller, and
Chapter 10.600, Rules of the Auditor General. EXHIBIT I to this agreement indicates State funds awarded
through the Department of Environmental Protection by this agreement. In determining the State awards
expended in its fiscal year, the recipient shall consider all sources of State awards, including State funds
received from the Department of Environmental Protection, except that State awards received by a nonstate
entity for Federal program matching requirements shalI be excluded from consideration.
2. In connection with the audit requirements addressed in Part II, paragraph I, the recipient shalI ensure that the
audit complies with the requirements of Section 215.97(7), Florida Statutes. This includes submission of a
reporting package as defined by Section 215.97(2)(d), Florida Statutes, and Chapter 10.600, Rules of the
Auditor General.
3. If the recipient expends less than $300,000 in State awards in its fiscal year, an audit conducted in accordance
with the provisions of Section 215.97, Florida Statutes, is not required. In the event that the recipient expends
less than $300,000 in State awards in its fiscal year and elects to have an audit conducted in accordance with the
provisions of Section 215.97, Florida Statutes, the cost of the audit must be paid from non-State funds (i.e., the
cost of such an audit must be paid from recipient funds obtained from other than State entities).
4. For information regarding the Florida Catalog of State Financial Assistance (CFSA), a recipient should access
the website for the Governor's Office of Planning and Budget located at htto://www.eog.state.fl.us/for
assistance. In addition to the above website, the folIowing websites may be accessed for information:
Legislature's Website http://www.leg.state.fl.us/, Governor's Website htto://www.flgov.com/, Department of
Banking and Finance's Website htto:/Iwww.dbf..state.fl.us/. and the Auditor General's Website
htto:/ /www.state.fl.uslaudgen.
PART III: OTHER AUDIT REQUIREMENTS
(NOTE: Pursuant to Section 215.97(7)(m), Florida Statutes, State agencies may conduct or arrange for audits of
State awards that are in addition to audits conducted in accordance with Section 215.97, Florida Statutes. In such
an event, the State agency must arrange for funding the full cost of such additional audits. This part would be used
to specify any additional audit requirements imposed by the State agency that are solely a matter of that State
agency's policy (i.e., the audit is not required by Federal or State laws and is not in conflict with other Federal or
State audit requirements).)
PART IV: REPORT SUBMISSION
I. Copies of audit reports for audits conducted in accordance with OMB Circular A-133, as revised, and required
by PART I of this agreement shall be submitted, when required by Section .320 (d), OMB Circular A-l33, as
revised, by or on behalf of the recipient directly to each of the following:
A. The Department of Environmental Protection at each of the folIowing addresses:
Mr. Bobby Adams
Florida Department of Environmental Protection
Solid Waste Section, MS4565
2600 Blair Stone Road
Tallahassee, Florida 32399-2400
Audit Director
Florida Department of Environmental Protection
Office of Inspector General
2600 Blair Stone Road, MS40
TalIahassee, Florida 32399-2400
DEP Grant No. REOl-42 Attachment A, Page 2 of 5
B. The Federal Audit Clearinghouse designated in OMB Circular A-133, as revised (the number of copies
required by Sections .320 (d)(1) and (2), OMB Circular A-133, as revised, should be submitted to the
Federal Audit Clearinghouse), at the following address:
Federal Audit Clearinghouse
Bureau of the Census
1201 East 10th Street
Jeffersonville, IN 47132
C. Other Federal agencies and pass-through entities in accordance with Sections .320 (e) and (f), OMB
Circular A-l33, as revised.
2. Pursuant to Section .320(f), OMB Circular A-133, as revised, the recipient shall submit a copy of the reporting
package described in Section .320(c), OMB Circular A-133, as revised, and any management letters issued by
the auditor, to the Department of Environmental Protection at each of the following addresses:
Mr. Bobby Adams
Florida Department of Environmental Protection
Solid Waste Section, MS4565
2600 B lair Stone Road
Tallahassee, Florida 32399-2400
Audit Director
Florida Department of Environmental Protection
Office of Inspector General
2600 Blair Stone Road, MS40
Tallahassee, Florida 32399-2400
3. Copies of reporting packages required by P ART II of this agreement shall be submitted by or on behalf of the
recipient directly to each of the following:
A. The Department of Environmental Protection at each of the following addresses:
Mr. Bobby Adams
Florida Department of Environmental Protection
Solid Waste Section, MS4565
2600 Blair Stone Road
Tallahassee, Florida 32399-2400
Audit Director
Florida Department of Environmental Protection
Office of Inspector General
2600 Blair Stone Road, MS40
Tallahassee, Florida 32399-2400
B. The Auditor General's Office at the following address:
State of Florida Auditor General
Room 574, Claude Pepper Building
III West Madison Street
Tallahassee, Florida 32302-1450
4. Copies of reports or management letters required by PART III of this agreement shall be submitted by or on
behalf of the recipient directly to the Department of Environmental Protection at each of the following
addresses:
DEP Grant No. REOl-42 Attachment A, Page 3 of 5
Mr. Bobby Adams
Florida Department of Environmental Protection
Solid Waste Section, MS4565
2600 Blair Stone Road
Tallahassee, Florida 32399-2400
Audit Director
Florida Department of Environmental Protection
Office of Inspector General
2600 Blair Stone Road, MS40
Tallahassee, Florida 32399-2400
5. Any reports, management letters, or other infonnation required to be submitted to the Department of
Environmental Protection pursuant to this agreement shall be submitted timely in accordance with OMB
Circular A-133, Florida Statutes, and Chapter 10.600, Rules of the Auditor General, as applicable.
6. Recipients, when submitting audit reports to the DepUl1ment of Environmental Protection for audits done in
accordance with OMB Circular A-133, Florida Statutes, and Chapter 10.600, Rules of the Auditor General,
should indicate the date that the audit report was delivered to the recipient in correspondence accompanying the
audit report.
PART V: RECORD RETENTION
I. The recipient shall retain sufficient records demonstrating its compliance with the tenns of this agreement for a
period of 3 (specify appropriate number of years, should be at least three years) years from the date the audit
report is issued, and shall allow the Department of Environmental Protection or its designee, access to such
records upon request. The recipient shall ensure that audit working papers are made available to the Department
of Environmental Protection or its designee, upon request for a period of 3 (specify appropriate number of
years, slrould be at least tlrreeyears and be equivalent to tlte number of years identified above) years from the
date the audit report is issued, unless extended in writing by the Department of Environmental Protection.
REMAINDER OF PAGE INTENTIONALLY LEFT BLANK
DEP Grant No. REOl-42 Attachment A, Page 4 of 5
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