2001-CJ-J1-11-54-01-107 12/13/2000
Florida Department of
Law Enforcement
Mailing Address:
Office of Criminal Justice Grants
Florida Department of Law Enforcement
1819 Miccosukee Commons
Tallahassee, Florida 32308
(850) 410-8700
Office of Criminal Justice Grants
-James T. "Tim" Moore
Commissioner
November 16, 2000
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The Honorable Shirley Freeman
Mayor, Monroe County
Board of Commissioners
530 Whitehead Street
Key West, Florida 33040
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Re: 01-CJ-JI-11-54-0l-107/The Heron Residential Program
For Dual-Diagnosed Adults IV
Dear Mayor Freeman:
The Florida Department of Law Enforcement is pleased to award a Byrne State and Local
Law Enforcement grant in the amount of $33,096 to your unit of government. These
funds shall be utilized to implement a Byrne Program under Purpose Area 13B -
Offender Community Treatment - Local.
A copy of the approved subgrant application with the above referenced project number
and title is enclosed for your file. All correspondence with the Department should always
refer to the project number and title.
Your attention is directed to Section H of the subgrant which is the "Acceptance and
Agreement". These conditions should be reviewed carefully by those persons responsible
for project administration to avoid delays in project completion and cost reimbursements.
Also, you should review the enclosed Subgrant Award Certificate. This certificate contains
important information regarding Section H that applies to this grant award.
The enclosed Certificate of Acceptance should be completed and returned to the Department
within 30 calendar days from the date of award. This certificate constitutes official acceptance
of the award and must be received by the Department prior to the reimbursement of any
project expenditures.
Committed to
Service . Integrity . Respect . Quality
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The Honorable Shirley Freeman
Page Two
We look forward to working with you on this project. Ifwe can be of further assistance,
please contact Beth Hamilton at 850/410-8700.
Sincerely,
.
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ClaytOIj H. Wilder
Community Program Administrator
CHW/BH/mg
Enclosures
State of Florida
Office of Criminal Justice Grants
Florida Department of Law Enforcement
CERTIFICATION OF ACCEPTANCE OF SUBGRANT AWARD
The subgrantee, through its authorized representative,
acknowledges receipt and acceptance of subgrant award number
01-CJ-Jl-11-54-01-107 in the amount of $33,096,
for a project entitled: The Heron Residential Program
For Dual-Diagnosed Adults IV
for the period of 10/01/2000 through 09/30/2001, in accordance with
the statement of work contained in the subgrant application, and
subject to the Florida Department of Law Enforcement's conditions
o~greement and special co.nditions
~ (j- ~ ~y--rJ
(Signature of Authorized ~icial)
governing this subgrant.
~ ,.$ 2.~c1 ~
,
(Date of Acceptance)
Geo~e f{ NGJ~f. /1//4jW
(Typed ame and Title of Official)
BY
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DATE
State of Florida
Office of Criminal Justice Grants
Florida Department of Law Enforcement
SUBGRANT AWARD CERTIFICATE
Subgrantee: Monroe County Board of Commissioners
Date of Award: November 16, 2000
Grant period: From: 10/01/2000 To: 09/30/2001
Project Title: The Heron Residential Program
For Dual-Diagnosed Adults IV
Grant Number:
01-CJ-Jl-11-54-01-107
Federal Funds: $33,096.00
BGMTF Funds:
State Agency Match:
Local Agency Match: $11,032.00
Total Project Cost: $44,128.00
Program Area: 13B
Award is hereby made in the amount and for the period shown above
of a grant under Title I of the Omnibus Crime Control and Safe
Streets Act of 1968, P.L. 90-351, as amended, and the Anti-Drug
Abuse Act of 1988, P.L. 100-690, to the above mentioned subgrantee
and subject to any attached or special conditions.
This award is subject to all applicable rules, regulations, and
conditions as contained in the Financial and Administrative Guide
for Grants, Guideline Manual 7100.1D, Office of Justice Programs,
Common Rule for State and Local Governments and A-87, or OMB
Circulars A-lID and A-21, in their entirety. It is also subject
to such further rules, regulations and policies as may be reasonably
prescribed by the State or Federal Government consistent with the
purposes and authorization of P.L. 90-351, as amended, and
P.L. 100-690.
SUBGRANT AWARD CERTIFICATE (CONTINUED):
Additionally, the following special conditions apply to Section H
of the contract:
(1) The Office of Criminal Justice Grants, which administers the
Byrne State and Local Law Enforcement Grant Program, was transferred
from the Florida Department of Community Affairs to the Florida
Department of Law Enforcement through action of the Florida
Legislature in the 2000 General Appropriations Act (House Bill 2147),
effective July 1, 2000. Therefore, the following revisions will
apply to this grant:
(a) All references to the Department of Community Affairs should
be read as the Florida Department of Law Enforcement.
(b) All references to the Bureau of Community Assistance should
be read as the Office of Criminal Justice Grants.
(c) Item 16.g, the mailing address for audit reports, should read:
Florida Department of Law Enforcement
Office of Inspector General
Post Office Box 1489
Tallahassee, FL 32302-1489
(d) Item 23.b(1), should read: James T. "Tim" Moore, Commissioner
(2) There is a clerical error in Section H, item 24, Equal Employment
Opportunity. The reference to the Civil Rights Act of 1964 should be
Title VI, not title IV.
This grant shall become effective on the beginning date of the
grant period provided that within 30 days from the date of award,
a properly executed Certificate of Acceptance of Subgrant Award
is returned to the Department.
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Author'zed Off1c1al
Clayton H. Wilder
Community Program Administrator
JI-Jh~DO
Date
[X]This award is subject to special and/or standard conditions
State of Florida
Office of Criminal Justice Grants
Florida Department of Law Enforcement
SPECIAL CONDITION(S)/GENERAL COMMENT(S)
Grantee (Name of SPA): Office of Criminal Justice Grants
Grant Number: Ol-CJ-Jl-11-54-01-107
Grant Title: The Heron Residential Program
For Dual-Diagnosed Adults IV
In addition to the general conditions applicable to fiscal
administration, the grant is subject to the following Special
Condition (s):
Prior to the drawdown of federal funds for Contractual
Services, Monroe County's submitted boilerplate contract must
be approved by FDLE.
&. ,nI Byrne Memorial staftt IIIId Loeal . 'W
En) _ _ cement AssIstance Formul. GI8lft P. ",ram
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NMIe of ChIef EJected 0tIIciaI " Shirley Freeman . :. ...........
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TIIlI Mayor, Monroe County Board of Commissioners
~ 530 Whitehead Street .
CIty, .... ZIp Coda Key West, FL 33040
At-. CacWPhane" I SUNCDM. AIea CadelFa_
305.292.3430 305.292.3577
2. ChIef ~""'I ornCll'
NMle of ChIef Fin8nciaI 0ftIcer
Danny Kolhage
Monroe County Clerk of Court
500 Whitehead Street
Key West, FL 33040
SUNCOM.
CIty, .. ZIp Coda
COdeIPhoM ..
305.292.3550
CodeIFa _
305.295.3660
3.
ibIe far
James L. Roberts
Public Service Bld. 5100 Colle e Road
Key West, FL 33040
SUNCOII.
4.
Grant Admi ni strator E-u.iI Addr.-
mcgrnts@mail.state.fl.us
Public Service Building, 5100 Colle e Road
Key West, FL 33040
SUNCOM. CodeIFa"
494.4474 305.292.4515
Cathy Harpe
Addw.a 1320 Coco Plum Drive
Marathon, FL 33050
CIty~ sa.. ZIp Code:
Ala COdeIPhoM..
"305.743.4129
SUNCOM ..
r Yard Byrne Memorial state and LOf:t1 lW
6.. Jrcement Assistance Formula Grant Program
B. Admlnlltr8tiYe 08bI
1. Project rltle (Not to exceed 84 characters, including spaces)
The Heron Residential Program for Dual-Diagnosed Adults IV
2. For Period
Period Month Day Year
Beginning October 1 2000
Ending September 30 2001
3. II the Subgrantae or the Implementing Agency a Member of a Local Criminal Justice Advisory Council or
Substance Abuse Policy Advisory Board, Coalition, or Council? (See the Program Announcement for a
duaiption of btwr:J rupon--'s.) 6CJ Yes 0 No
C. Fiscal 08bI
1. (If t:JtIHw than the Chief Financial Officer) Remit Warrant to:
Deanna Lloyd
Public Service Building
5100 College Road
Key West, FL 33040
Note: If the subgrantae is participating in the state of Florida Comptroller's Office electronic transfer
PfOaram. reimburHment cannot ba remitted to any other entity.
2. Method of Payment: iI Monthly 0 Quarterty
(It il mandatory th8t the method selected be consistent throughout the entire grant period.)
3. Vendor'" (Enter Fed.., Employer Identification Number of Subgrantae):
I 59 6000749
4. SAMAS . (Enter if you are a state agency)
r
5. Will the Project earn Project Generated Income (PGI)? 0 Yes IXJ No
(S.. Section H., Paragraph 13, for a definition of PGI.)
6. Will the applicant be requesting an advance of federal funds? CJ Yes Gl No
(If Yes, a letter of request must be attached.)
_W".,Y 6J'....tl mvmona,.,1iR8 ilna L.ocal Law
E' rcement Assistance Formula Grant
gram
D. Prognlm Data
Refer to the SCA Grants Management Technical Assistance WOrkshop Manual. Use this as a guide to assist
you in completing Section D.
Problem Identification. Briefly describe a specific problem to be addressed with subgrant funds. If you are
seeking funds to continue existing project activities, your problem statement must also provide a short summary
of your current progrllm and describe any gaps between current and desired project results.
Proaram OescriDtion. Briefly describe how project activities will address the targeted problem. Describe who
will do what, when, where and how.
SEE PAGE 2 OF INSTRUCTIONS ON ITEMS TO INCLUDE.
St." below l1li11 use continu..", ".. .. neceaaty.
PROBLEM IDENTIFICATION
The Heron Residential Program for Dual-Diagnosed Adults provides three residential beds and
case management for offenders/users with a dual diagnosis of substance abuse and mental illness.
Many of these clients can be treated with anti-psychotic and anti-depressant medications, which
results in a more stable existence, higher functioning levels within society, and prevents future
arrests, jail time, multiple hospitalizations in crisis units, and detox units. These high-risk clients
are prevented from relapsing into substance abuse through the supervision provided at the Heron
Residential Program. Community control of these clients reduces the associated costs and
case loads for law enforcement, jail, and court system personnel.
PROGRAM DESCRIPTION
When a client is discharged from the jail, hospital or treatment program directly to The Heron
Residential Program, they are provided medication supervision, case management, probation
supervision, drug testing, a day treatment program, transportation to AA and NA meetings, and
supervision during shopping, doctor visits, and social activities. This provides an alternative life-
style for the development of appropriate living skills for the eventual reintegration into the
community. This creates the capacity within the individual to resist the temptation to return to an
inappropriate lifestyle. This grant cycle would be a continuation of the program's original
proposal and be the fourth year of funding.
A.....__.-.6 ..~....._
PROGRAM DESCRI: .DN
An Offender/User is referred to The Heron by one of the following sources:
- The Forensic Case Manager at the Monroe County Jail
- The Monroe County Drug Court
u.s. Fellowship of Florida, Inc., a non-profit corporation, runs the residential program
known as "The Heron," located at 1320 Coco Plum Drive, Marathon, Fl 33050. The
facility is licensed by the State of Florida as an Assisted Living Facility (ALF), and by
Monroe County as a group home for adults with mental illness. The facility is a 16 bed
residential program which provides housing, food, supervision and care to adult Monroe .:_ .
County citizens diagnosed with chronic mental ~ including dual diagnosis of'.
substance abuse, who have demonstrated an inability to live iDdependently in the
connnunity and are at high risk of decompensation if they do not have supervision. The
Directorl Administrator of the facility is Cathy Harpe, who has been with the organization
for over five years.
The Heron program is a "clean and sober house," and any client desiring to reside in the
program must sign agreements regarding not using any alcohol or illegal drugs while in the
program. They also consent to random drug and alcohol testing and agree to take their
medications as prescnDed. The program accepts adult males and females, who are
capable of self administering their prescn"bed medications.
The Heron staff provides transportation, supervision and assistance to the clients with
their hygiene, medications, meal planning and preparation, chores, attendance in the Day
Treatment Program at The Guidance Clinic of the Middle Keys, AA Meetings, NA
meetings, doctor appointments, shopping and social activities. The Heron also provides
case management to the clients, coordinating their treatment with their psychiatrist,
therapist, case manager and vocational rehabilitation counselor at The Guidance Clinic.
Due to the living skills and socialization skills obtained while living in the program, clients
with histories of substance abuse learn the importance oftheir' prescribed medications and
the ability to ....,y aad fimction well in Wi: without substance abuse. The ~ they ....
able to maint.gin their sobriety, the likelihood of relapse is'reduced. The ' idential
beds funded by. this grant will be desi81'~ted as transitional, which is defined by HUD as
.~m two weeks to up to two years, allowing each case to be tailored to the needs of the
individual.
Upon referral to the program, the client will be interviewed by Heron staff; to determine
their appropriateness for the program. The interview will be conducted either at the jail,
or the client will be transported to the facility for a tour and interview. Several criteria .
will be considered, including the severity of the substance abuse in the past, and the client's
motivation to succeed. The program requires vollDltary consent from the client to
participate, as it is not a locked facility, aud the client must be willing to participate in
substance abuse treatment as coordinated by Heron staff:
Many individuals with mental illness and a history of substance abuse have little or no
insight into their mental illness and do not realize they are "self medicating" themselves
with their substance abuse. By being closely supervised at The Heron, their prescribed
medication compliance is the most important part of their treatment. Every individual will
have a treatment plan generated with their input, setting short term and long term goals
for obtaining and maintaining sobriety, mental health, Iiving skills and eventually
independent Iiving within the community. As the clients participate in the program and
continue to take their medication as prescnDed, they reaIize the quality and stability of
their life is greatly improved through medication compliance. Each client accomplishes
this insight within different time frames, thus the justification for the length of their sta~- .
being "up to two years." When their psychiatrist, case marmger and Heron staff feel the
client has sufficiently gained the skills needed for successful independent ~, they are
assisted in budgeting their money, shopping and applying for an apartment, obtain~
utilities and setting up housekeeping in their new lodging. They are then enrolled in the
Heron outreach program, which entitles them to continuing social activities with the
.program, including invitations and transportation to holiday dinners at. The Heron, trips to
the beach, museum shopping and other activities ol'gllnbed by Heron stat[ This enables
the staff to ~ntinue monitoring the client for sobriety and medication compliance and
provides emergency case ma~ement for assistance in crisis prevention (assistance fiIling
medications, suicide prevention, counseling, etc.)
While living at The Heron, a typical week for a resident inwlves the following activities:
Monday through Friday:
9 am Wake up by Heron staft; eat break&st, take morning medications, get
dressed for daYs activities, straighten room
9:30 Attend morning group at The Heron, discussion of days activities,
scheduling of doctor or other appoi,....~ and other house business.
9:45 Complete assigned household chore (sweep and mop lobby door, clean
a bathroom, etc.)
10:00 Leave for Day Treatment Program at The (hJidR~ Clinic of the Middle
Keys. Two morning groups, lunch and two afternoon groups are offered.
Typical groups involve education about mental illness dmg1'nsis,
medications and their side effects, art therapy, dance therapy, Bi-Polar
support group, Alcoholics Anonymous, Twelve Step Program, Living
skiDs, Appropriate expressions offeclings, Sexuality, Safe sex, InV/AIDS,
etc.
2:30 pm Return from Day Treatment Program to The Heron
3:30 Leave for scheduled activity: Grocery shopping, Library, Drog store,
KMart, Video store, swimming pool, etc. accompanied at all times by
Heron staff
4:30 Dinner preparation begins
6:00 Eat dinner, take evening medications
7:00 Attend in-house scheduled group: AA, computer class, women's support
group, etc. OR go to AA meeting in community, OR go bowling on
Wednef nights
8:00 Eat snack, watch TV, play games, socialize
9:00 Take bedtime medicatio~ prepare for bed
10:00 Lights out, staff office closes. On call staff remains on duty
9am
Typical Weekend Schedule:
10 to noon
noon
1 pm
4:30
5:00
6:00
8:00
9:00
10:00
Wake up by Heron staft; eat breakfast, take medications, get dressed for
day's activities
Leave for scheduled activity: movies, museum, beach, pool, shopping
malI. Miami, Key West, etc.
Eat lunch, either at &cility or out during activities . _
Leave for individual scheduled activities ifnot attending group activities _ .'.
(One-on-One Heron Caseworker with client: shopping, errands, movie,
restaurant, as required by client) .
Dinner prep begins
Return from activities
Eat dinner, take medications
Eat snack, watch TV, play ~ socialize
Take bedtime medications
Prepare for bedtime, staff office closes. On call staff remains on duty
The typical resident of this program is disabled and unable to work, due to their mental
illness. However, if a client wishes to attempt to work, they are referred to Vocational
Rehabilitation, where they are tested and evaluated for appropriateness and usually
allowed to work up to 20 hams per week in simple jobs like bagging groceries. Any
wages earned by these clients will be retained by these clients and will not be paid to the
program.
The recommended stay in the 3 transitional beds funded by this grant will be from three
months to one year. However, in the event that the client is evaluated during the first two
weeks as needing a more restrictive environment, the client would be referted to another
treatment program offering a type of treatment needed for the individual Therefore, it is
possible a client could stay the Ininitnum stay of two weeks, while waiting for transfer to
another program.
,
Er" vd Byrne Memorial State and Local v
En. . cement Assistance Formula Giant Pl"fJ!lram
D. Program Data (Continued)
Activitias Implementation Schedule. Complete tha Activities Implementation Schedule showing when activities in
the Progrllm Description will commence and how the project will progress. This chart benchmarks planned
activitias, both administnltive and programmatic. An .X. has been inserted for reports that are mandatory for aU
projects. Place an additional.X. to indicate ones applicable to your project. Delete the activlty/action that does
not appty to your proJed:; i.e., if your project does not earn PGJ, delete that activity from this schedule.
ACTIVITIES IMPLEMENTATION SCHEDULE
Subgrllnt Period .
10/01/00 - 9/30/01 .
(Beginning Date - Ending 0_)
ACTIVITY/ACTION Oct Nov Dee Jan Feb Mar Apr May Jun Jul Aug Sep
Submit Financial Reimbursement X X X X X X X X X X X X
Requests
Submit Financial Closeout Pedalge X
Submit Quarterty Program Reports X X X X
Submit Quarterty PGJ Reports
(If applicable)
Provide Treatment Services X X X X X X X X X X X X
~UW-dro cyme Nlemona' ~-rare ana Local Law
E1 'Cement Assistance Formula Grant I Iram
E. PrODrllm Obiectives and Performance Measures
Complete uniform program objectives and performance measures (found in ADDendix V) for the federally
authorizad program area you want to implement Your application is not complete without them and an
Incomplete application will not be considered far subgrant funding.
If the program area you selected does not have uniform program objectives publiShed in this document or jf
you cannot relate your objectives to those stated, contact Tom Bishop at 850/488-8016 for further instructions.
DO NOT mix objectives from different Program Areas.
Slart below and use continuation pages 81 necessary.
.'-
Offender Community Treatment - Loc~l
Objective 13.01:
To provide treatment services through various treatment
modalities to 12 individuals.
Performance Measure: A total of 12 individuals will receive a variety of treatment
services.
Objective 13.02:
To provide an array of treatment services.
Objective 13.03:
To assist 12 clients to successfully complete their treatment plan.
Performance Measure: A total of 8 clients will successfully complete their treatment
plan.
Corrections Alternatives - Halfway House
Objective 20A.l :
To provide 3 offenders with transitional housing
Performance Measure: A total of 3 offenders will receive transitional housing.
Objective 20A.2:
To provide 3 offenders with case management services and daily
structured activities.
Performance Measure: A total of 3 offenders will receive case management and daily
structured activities.
Objective 20A.3:
To provide 3 offenders with short term individual and group
supportive life skills counseling.
Performance Measure: A total of3 offenders will receive short term individual and
group supportive life skills counseling.
caMlm ayrns wr8monal sute and Local Law
Er :ement Assistance Formula Grant F lram
F. Proiact Budaet Nal'l'8tive
You must dBlCl'ibe tine itama far each applicable Budget Category for Which you are requesting subgrant
funding. Provide sufficient detail to show cost relationships to project activities. In addition. describe specific
eourcea of matching funds.
Start below and use continuation fMges .. necessaty.
The Heron Residential Program for Dual-Diagnosed Adults N
Cost per Bed Day is calculated using the overall operating cost of the 16 beds in the
facility, divided by the number of calendar days, as follows:
Total Operating Cost:
Cost per Bed Day:
$300,963.00
51.53 ($300,963/16 beds! 365 days)
Bryne Grant Funds
County Match Funds
$ 33,096.00
11,032.00
$ 44,128.00
Total Grant Program Funding
Grant Funds provide $40.30 towards the $51.53 cost per bed day.
($44,128.00/3 beds / 365 days)
Local Match provided by the Monroe County Board of Commissioners General Revenue
Funds.
A bed day is defined as shelter and case management for (1) 24-hour period. It includes
access to food, shower, a washer/dryer, local transportation, prescription medicine,
periodic urinalyses, job referral, substance abuse treatment, AAlNA meetings, permanent
housing information and referral, counseling, and monitoring for compliance, and follow-
up activities.
All goods and purchases will be made according to Monroe County Purchasing Policy
Procedures.
This project continues the net personnel increase established during the initial year of the
grant program. This will be the program's fourth year of Anti-Drug Abuse funding.
Edward Byrne Memorial State and Local' aw
Er :ement AssJ.stance Formula GliJnt I ,}lam
G. Project Budget Schedule
The Project Budget Schedule indudes six BUdget Categories (Salaries and Benefits, Contractual Services,
Expen.es, Operating Capital Outlay (OCO), Data Processing Services, and Indirect CostS) and Total Project
Costs. Total Loca. M8tch must be a minimum of 25% of the Total BUdget.
Type or Prtnt Dollar AmounU Only In AppllcaDl. Calegori.. and Leave other. B'ank.
Budget Category Federal Match Tota'
-
-.
-
Sataries And 8eneftts
-
-.
ContrBctual Services 33,096.00 11,032.00 44,128.00
&pena.
Operdng Capital Outlay
Data Pnx:euing
Indirect Costs
Totals 33,096.00 11,032.00 44,128.00
..
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, 'vtRrd Byrne Memorial State and Lace 1W
c. Jrcement Assistance Formula Grant 1-. ..Jgram
H. AcceDtance and Agreement
All persons invotved in or having administrative responsibility for the subgrant must read these -Acceptance and
Agreemenf' conditions. This "Acceptance and AGreement"' 'Section H) must be returned as part of the
completed aDDllcatlon.
Nota Condition No. 12: Only project costa Incurred on or after the effectjve date of this agreement and
on or prior to the termination date of a recipient's project .... eligible for reimbursement
Conditions of Agreement Upon approval of this subgrant, the approved application and the following te~s of
conditions will become binding. Non-compliance will ....ult In project costs being disallowed.
The term .departmenr', unless otherwisa stated, refers to the Oepartmant of CommuJ1ity Affairs. The term
..Bu.....u.., unless otherwiH stated, refers to the Bur88u of Community Assistance. .
The term -subgl'llllt recipient- refers to the governing body of . city or a county or an Indian Tribe which
performs criminal justice functions as determined by the U.S. Secretary of the Interior, and includes an
"Implementing agency" which is a subordinate agency of e city, county or Indian. Tribe, or an agency under the
direction of an elected official (for example, Sheriff or Clertc of the Court).
1. Reports
e. Project Performance Reports:
The recipient shall submit department QUllttedy Project Performance Repotts to the Bureau by
February 1, May 1, August 1, and within forty-five (45) days after the subgrant termination date.
In addition, if the subgrant award period is extended beyond the .originar project period, additional
QuBltedy Project Performance Repotta shall be submitted.
b. Financial Reports:
The recipient shall have a choice of submitting either Monthly or Qulltterly RnlllJci. Claim Reports
(DCA-eJ ~A-G) to the bureau. Monthly Reimbuf'Hlnent Claims (1-11) are due thirty-one
(31) days after the end of the reporting period. Quarteriy ReImbursement Claims (1-3) are due
thlrty..ane (31) days after the end of the reporting period. A final Rnancisl Claim Report and a Criminsl
Ju.at:e Contrrtt:t (RnIlllCial) Ooaeout PacMge shall be submitted to the bureau within forty-five (45) days
of the lubgrant termination period. Such claim shall be distinctly identified as "tinar.
Before the "ftnar claim will be processed, the recipient must submit to the department all outstanding
project reports and must have satisfied all special conditions. Failure to comply with the above provisions
shall result In forfeiture of reimbursement
The recipient shall submit department Quarterlv Project Generated Income Reports to the bureau by
February 1, May 1, August 1, and within forty-five (45) days after the 8ubgrant termination date
covering subgrant project generated Income and expenditures during the previous quarter. (See
Pal1lgraph 14. Progl1lm Income.)
c. Other Reports:
The recipient shall submit other reports as may be reasonably required by the bureau. All required
reports, instructions, and forms shall be distributed with the subgrant award.
2. Fiscal Control and Fund Accounting Procedures
The recipient shall establish fiscal control and fund accounting procedures that assure proper disbursement
and accounting of subgrant funds and required non-federal expenditures. All funds spent on this project shall
be disbursed according to provisions of the project budget as approved by the bureau.
~.........,~-~ ..~.""'-
F - VlIrd Byrne Memorial State and Loca - lW
E. fCement Assistance Formula Grant,. _ ,gram
All expenditures and cost accounting of funds shall conform to Office of Justice Programs Rnancisl Guide.
U.S. Department of Justice Common Rule for State and Local Governments, and in federal Office of
Management and Budget's (OMS) Circulars A-21, A-87, and A-110, in their entirety).
All funds not spent according to this agreement shall be subject to repayment by the recipient.
3. Approval of Conlultant Contrllct5
The department shall review and approve in writing all consultant contracts prior to employment of a
consultant Approval shall be based upon the contracts compliance with requirements found in the Office of
Justice PrograIM RnMciB/ Guide, U.S. Department of Justice Common Rule fo, State anQ-.Locsl
GowmmMta, and in applicable stBte statutes. The departmenrs approval of the recipient agreement does
not contItitute approval of consultant contracts.
4. Allowable Costs
Allowance for costs incurred under the subgrant shall be det.rmined according to "General Principles of
Allowability and Standards for Selected Cost Items" set forth in the Office of Justice Programs Rnancisl Guide.
U.S. Department of Justice Common Rule for state And LOCII/ Governments-and federal OMB Circula, No.
A-87, "Colt Principles for Stata and Local Governments", or OMB Circula, No. A-21, "Cost Principles for
Educational Institutions".
All procedures employed in the ule of federal fundi to procure services, supplies or equipment, shall be
according to U.S. Department of Justice Common Rule for state and Local Governments, or Attachment "0"
of OMB CRr.i8r No. A-110 and Fiorida law to be efigible for reimbursement
5. Travel
All tnIYei reimbursement for out-of-state or out-of-grant-specified work area shall be based upon written
approval of the department prior to commencement of actual travel.
The COlt of aU __shall be reimbursed according to local regulations, but not in excess of provisions in
Sec:Don 112.081, FIotida Statutes.
All bllll for any t:r1IvW expenses shall be submitted according to provisions in Section 112.061, Ronda Statutes.
6. Written Approval of Changes in this Approved Agreement
Recipients lhall obtain approval tram the department for major changes. These include, but are not limited
to:
a. Changes in project activities, designs or resarch plans set forth -in the approved agreement;
b. Budget deviations that do not meet the following criterion. That Is, a recipient may transfer funds
betv.... budget categories as long as the total amount of tnlnsfer does not exceed ten (10) percent of
the total appfCMld budget and the tnlnsfer is made to an approved budget line item; or,
c. Transfarl of fund. above the ten (10) percent cap shall be made only if a revised budget is approved by
the department
d. Under no circumstances can transfers of funds increase the total budgeted award. Transfers do not
aHow for increaling the quantitative number of items documented in any approved budget line item. (For
example, equipment itams in Operating Capital Outlay or Expense categories or staff positions in the
Salaries and Benefits category.)
7. Reimbursament Subject to Available Funds
The obligation of the state of Florida to reimburse recipients for incurred costs is subject to available federal
Anti-Orug Abuse Act funds.
........--~# ..~....-
Ed -.rd Byrne Memorial State and Local L
En. :ement Assistance Formula Grant Pr~ _' am
8. Advance Funding
Advance funding is authorized up to twenty-five (25) percent of the federal award for each project according
to Section 21S.181(15)(b). Rorida statutes (1991); the Office of Justice Programs Rnandal Guide. U.S.
Department of Justice Common Rule for State and LocaJ Governments. Advance funding shall be provided
to a recipient upon a written request to the department justifying the need for such funds. This request,
Including the juatitlcatJon, shall be enclosed with the aubgrant application.
9. Commencement of Project
If a project has not begun within sixty (SO) days after acceptance of the subgrant award, the recipient shall
send a letter to the bureau indicating steps to initiata the project, reason for delay and request a revised pr:.aject
starting date.
If a project NlS not begun within ninety (90) days after acceptance of the sUbgrant award, the recipient shall
send anoth.. lett.. to the bureau, again explaining the reason for delay and request another revised project
starting date.
Upon receipt of the ninety (90) day letter, the department shall determine if the reason for delay is justified or
shall, at its discretion, unilaterally terminate this agreement and re-obligata subgrant funds to other department
approved projects. The department, where warranted by extenuating circumstances, may extend the starting
data of the project past the ninety (90) day period, but only by formal written amendment to this agreement
10. Extension of a Contract for Contractual Services
&tension of a contract for contractual services between the recipient and a contractor (which includes all
project budget categori.) shall be in writing for a period not to exceed _ (S) months and is subject to the
same terms and conditions set forth in the initial contract. Only one extension of the contract shall be
acceptable, unl.. failure to complete the contract Is due to events beyond tha control of the contractor.
11. excusable Delays
Except with respect to defaults of consultants, the recipient shall not be In default by reason of any failure in
performance of this agreement according to its terms (Including any faUura by the recipient to make progress
in the aecution of wone hereunder which endangers such perfonnance) If such faUure arises out of causes
beyond the control and without tha fault or negligence of the recipient. Such causes Include, but are not limited
to, acts of God or of the public enemy, acts of the government In eithar its sovereign or contractual capacity,
fires, floods, epidemics, quarantina restrictions, strikes, freight embargoes, and unusually severe weather, but
In fNfK'/ cae, the failure to perform shall ba beyond the control and without the fault or negligence of the
recipient
If fallura to perfann Is caused by failure of a consultant to perfonn or make progress, and if such failure arises
out of causes beyond tha control of recipient and consultant, and without fault or negligence of either of them,
the recipient shall not be deemed in default, unless:
L Suppli. or sarvices to be furnished by the consultant were obtainable from other sources,
b. The department ordered the recipient In writing to procure such supplies or services from other sources,
and
c. The recipient failed to reasonably comply with such order.
Upon request of the recipient, tha department shall ascertain the facts and the extant of such failure, and if the
department determinn that any failure to perform was occasioned by one or more said causes, the delivery
schedule shall be revised accordingly.
~'_"'.~
F""wanJ Byrne Memorial State and Loe. lW
E. lI'Cement AssIstance Formula Grant ,.. Jgram
12. Obligation of Recipient Funds
Recipient funds shall not under any circumstances be obligated prior to the effective date or subsequent to the
termination date of the grant period. Only project com Incurred on or after the effective date and on
or prior to the termlnmton d8te of the f"IICjpient'a project are eUglble for reimbursement. A cost is
incurred when the recipient's employee or consultant performs required services, orwnen the recipient receives
goods, notwithstanding the date of order.
13. Program Income (also known as Project Generated Income)
Program income mean. the grou income eamed by the recipient during the subgrant period, as a direct,esult
oftha subgrant IlWard. Program income shall be handled according to the Office of Justice Programs Rnancial
Gc.ide. U.S. eep.rtment of Justice Common RUe for State and LoclI/ Government. Reference: The Cash
MII1J8f18tJ'I8IJt Improvement Act of 1990).
14. Performance of Agreement Provisions
In the event of def8utt, non-compliance or violation of any provision of this agreement by the recipient, the
recipienrs consultants and suppliers, or both, the department shall impose sanctions it deems appropriate
including withholding payments and cancellation, termination or SUSpension of the agreement in whole or in
part. In such IYMt. the department shall notify the recipient of its decision thirty (30) days in advance of the
effective chlta of such sanction. The recipient shall be paid only for those services satisfactorily performed
prior to tha effac:tive date of such sanction.
15. Access To Records
Tha Department of Community Affairs; the U.S. Department of Justice, Office of Justice Programs, Bureau
of Justice AuistBnce; and, the Auditor General of the State of Florida, the U.S. Comptroller General or any
of their duly authorized representatives, shall have access to books. documents. papers and records of the
recipient, Implementing ag_cy and contrllctof'l for the purpose of audit and examination according to the
OIIice of Justice Programs RnIllJt:ill/ Guide. U.s. Department of Justice Common Rule far Stat. and Local
Govemment.
Tha department rlllrVelthe right to unilaterally terminate this agreement If the recipient, implementing agency
or contractor ratu.. to allow public acceu to all documents. '-J*l. letters, or other materials subject to
provisions of Chapter 119. Rotida Statute., and mada or received by the recipient or its contractor in
conjunction with this agreement.
18. Audit
a. Recipients that expend S3OO,ooO or more in a year in Federal awards shall have a single or program-
speciftc audit conducted for that year. The audit shall be performed In accordance with the federal OMB
CItr:uIIIr A-133 and other applicable federal law. The contract for this agreement shall be identified with
tha subject audit In T1uJ SdlfItlW of F1IdtnI RnIlnt::Ml Aaistence. The contract shall be identified as
federal fundi P81Hd-thraugh the Fiorida Department of Community Affairs and include the contract
number. CFDA number, IlWard amount, contract p.;ad, fundI received and disbursed. When applicable,
the recipient shall submit an annual financial audit which meets the requirements of Sections 11.45 and
218.348, Florida statutes; and. Chapters 10.550 and 10.800, Rulas of the Fiorida Auditor General.
b. A complete ad report which covers any portion of the effective datas of this agreement must be
submitted within 30 days after its completion, but no later than nine (9) months after the audit period. In
order to be eamplete, the submitted report shall include any management letters issued separately and
maneg8ment's written rasponse to III findings, both audit report and management letter findings.
Incomplete audit reports will not ba accepted by the dapartment and will be returned to the recipient.
c. The recipient shall have aU audits completed by an Independent Public Accountant (IPA). The IPA shall
be either a Certified Public Accountant or a Ucensed Public Accountant.
d. The recipient shall take appropriate corrective action within six (8) months of the issue date of the audit
report in instances of noncompliance with federallBWS and regulations.
~nt Appbtlott
E,' ,rd Byrne Memorial State and Local r ..,
Ej /Cement Assistance Formula Grant P, -:Jram
e. The recipient shall ensure that audit working papers are made available to the department, or its designee,
upon request for a period of three (3) years from the date the audit report is issued, unless extended in
writing by the department
f. If this agreement is closed out without an audit, the department reserves the right to recover any
diaaIowed cost. identified in an audit completed after such closeout
g. The completed audit reports should be sent to the following address:
Department of Community Affairs
Office of Audit Services
2555 Shumard Oak Boulevard
SadowskJ Building
Tallahassee, Fiorida 32399-2100
17. Procedures for Claim Reimbursement
All daims for reimbursement of recipient costs shall be submitted on the DCA-CJ Form 3(A-G), prescribed
and provided by the bureau. A recipient shall submit either monthly or quarterly claims in order to report
current project costs.
All cialms for reimbursement shall be submitted in sufficient detail for proper pre-audit and post-audit.
18. Retention of Records
Tha recipient shaD maintain all records and documents for a minimum of three (3) years from the date of the
final financial statement and be available for audit and public disctosure upon request of duly authorized
persons.
19. Ownership of Data and Creative Material
Ownership of material, discoveries, inventions, and results developed, produced, or discovered subordinate
to this agreement is governed bytha terms of the Offtce of Justice Programs RnllflciaJ Guide, U.S. Department
of Justice Common Rule for Statelllld LOCII/ Govemment) or the federal OMS Citr:uIIIr A-110, Attachment N.
Pllnlgf8ph a
20. PropMy Accountability
The recipient agrees to usa all non-expendable property for criminal justice purposes during its useful life or
request department disposition.
The recipient shall establish and administer a system to Protect. preserVe, use, maintain and dispose of any
propMy furnished to it by the department or purchased pursuant to this agreement according to federal
property management standards set forth in the Offtce of Justice Programs Rnllflcial Guide, U.S. Department
of Justice Common RUe for state IIfId LDcaI Go"""""""') or tha federal OMB CircuJar A-110,
Attachment N. ThIs obligation continues as long as the recipient retains tha property, notwithstanding
expiration of this agreement
21. Disputes and Appeats
The department shall make its decision in writing when responding to any disputes, disagreements or
questions of fact arising under this agreement and shall distribute its response to all concerned parties. The
recipient shall proceed diligently with the performance of this agreement according to the departments
decision.
If the recipient appeals the department's decision, It also shall be made in writing within twenty-one (21)
CIIIend", days to the department's cterk (agency clerk). The recipient's right to appeal the departments
decision is contained in Chept", 120, Rotida statute., and in procedures set forth in Rule 28-106.104,
Rodda Administrative Code. FaUureto appeal within this time frame constitutes a waiver of proceedings under
Chapter 120, Florida Statute..
Su,..nt ~tIon
_<<:.""""" II. 1:1.". .,~ ,.1 ,,1:
E wrrI Byrne Memorial Stirt8 and Loca' w
e. ~rcement Assistance Formula Grant P. oIgram
22. Conferences and Inspection of Work
Conferences may be held at the request of any party to this agreement At any time, a representative of the
burau, of the U.S. Department of Justice Burau of Justice Assistance or both have the privilege of visiting
the project site to monitor, inspect and as..s worK performed under this agreement
23. Publication or Printing of Reports
a. Before pUblication or printing, a final draft of any report required under or pertaining to this agreement
shall be sent to the department for its review and comment
b. Publications or printed reports covered under a. above shall include the following statements on the caver
paga:
(1) -'This report was preparad for tha Florida Department of Community Affairs, Steven M. Seibert,
Sectary. in cooPMltion with the U.S. Department of Justice, Burau of Justica Assistance.. The
next printed IIna Ihallldentify the month and y.r the report was published.
(2) -'This program was supported by grant.. . awarded to the Department
of Community Aff8irs, state of Florida. and by the Burau of Justice Assistance (BJA), Office of
Justice PragrllmS (OJP), U.S. Department of Justice. The BJA Is a component of OJP which also
includes the Bur88U of Justice Statistics. Nationallnstituta of Justice, Oftice of Juvenile Justice and
Delinquency ~ention, and the 0fItce for VICtims of Crime. ·
(3) .Polnts of view, opinions, and conclusions expressed In this report are those of the recipient and do
not neceullrily represent the otlicial position or policies of the state of Florida Department of
Community AffaIrs, tha U.S. Department of Justice, Oftice of Justice Programs, or any ather agency
of the state or federal government
24. Equal Employment Opportunity (eeO)
No person, on the grounds of rllce, creed, color or national origin shall be excluded from participation in, be
refused beneftts of, or otharwise subjected to discrimination under grants awarded pursuant to Pubic Law
89-58", Non-DIat:timina Requirements of the Anti-Dtug Abu.. Act of 1988; TlJe IV of the CivI Rights Act
of 1964; Section tS04 of the Rehablilation Act of 1973 as amended; TIle IX of the EduClJlion Amendments of
1972; The Age Oiat:timination Act of 1975; and, Depattment of Ju.uc. Non-Disaimination Regulations 28 CFR
Plitt "2. Subpans C, D. E. F. G II1Id H.
Tha recipient and a criminal justice agency that Is the implamanting agency agree to certify that they eithar
do or do not... eo progrllm criteria a. set faith In s.c:taJ 501 ofTh. FedtnJ Omnibus Clime Controlll1ld
Sate Streets Act of 1918 as amended and that they have or have not formulated, implemented and maintained
a current eo Progrllm. Submluton of tit.. ..Ul'lcatlon I.. pi'enlqul.tte to entering Into thl.
.~ ThIs certtllcation il . material representation of fact upon which reliance was placed when this
agreement WIll made. If the recipient or implementing agency meet Ad critaria but have not formulated,
Implemented and maintlilned such a currant written eo Program, they hlMl 120 days after the date this
agreemantwu made to comply with the Ad orface Iou offederal fundslubjactto the sanctions in tha Justice
System ImptOVfltrHlttt Act of 1979. Pub. L 91-157, "2 U.S.C. 3701, etaeq. (Reference Section 803 (a) of the
Act. "2 U.S.C. 3783 (a) II1Id 28 CFR Section "2.207 Complance Information).
Ally state agency, county or city recei.ing $500,000 or more in fed.., AntJ-Drug Abu.e Act funds shall submit
Its equal emptoyment opportunity plan, andIorthe mast recent update, with Its application, for submittal to the
U.S. Oapartment of Justice, Burau of Justice Anistance for approval.
25. Americans with Dlsabllitias Act 1990
Subgrantees must comply with the requirements of the Americans with Disabilities Act (ADA), Public Law
101-338, which prohibits discrimination by pubUc and privata entities on tha basis of disability and requires
certain accommodations be made with regard to employment (Title I), state end local government services
and trIInsportation (Title II), public accommodations (Title III), and telecommunications (nue IV).
~'" ~tion
Edward Byrne Memorial State and Local' ~w
c. .. cement Assistance Formula Grant fa. -Jram
28. Criminal Intelligence System
Tha purpose of the federal regulation pUblished in 28 CPR Part 23 - Criminal Intelligence Systems Operating
PolaN is to allure that recipients of federal funds for the DrinciDa/ DUf'IJOse of operating a criminal intelligence
Iystem undertha Omnibus Crime Control snd Ssfe Streets Act of 1968. 42 U.S.C. 3701. et seq., as amended
(Pub. L 90-351, as emended by Pub. L 93-83, Pub. L 93-415, Pub. L 94-430, Pub. L 94-503, Pub. L 95-
115, and Pub. L 9tl-157), ule those funds in conformance with the privacy and constitutional rights of
individuall.
The recipient and a criminal justice agency that is the implementing agency agree to certify that they operate
a crimina' Intelligence system in accordance with Sections 802(.) 8IId 818(c) of the Omnibus Crime Control
and Safe street. Act of 1918 as amended 8IId comply with criteria as set forth In 28 CPR Pert 23 _ Ctimina/
IntelJgence Systems Opet'llling PoIcies and in the Bureau of Justice Assistance's Formula Grant Program
~. Submlaalon of thl. certltlcatJon I. a preNqulalte U\ entering Into thl. agreement.
ThIs certification is a material representation of fact upon which rellance was placed when this agreement was
mada. If the recipient or criminal justice agency operates a criminal intelligence system and does not meet
Act and fed.., regulation criteria, they must indicate when they plan to come'into compliance. Federallaw
raquir8s · subgl'8llt-fundad criminal intelligence system project to be in compliance with the Act and federal
AIgUIation ptiorto thellW8l'd of fed.., funds. Tha recipient Is responsible for the continued adherence to the
Algulatlon governing the operation of the system or faces the loss offad... funds. The departmenfs approval
of the recipient agreement does not constituta approval of the lubgl1lnt funded development or operation of
a criminal Intelligence Iystem.
27. Nor.-Procurement. Oebannent and Suspension
The recipient agrees to comply with Executive Order 12549, Debarment and Suspension (34 CPR. Part 85,
SecUan 85.510, Pattit::ipant'S ResponsibBes). These procedures require the recipient to certify it shall not
ent.lnto any lower tiered covered tnlnsaction with a person who is debarred, suspended, declared ineligible
or is voluntarily 8Xduded from participating in this covered tnlnsaction, unless authorized by the department.
28. Payment Contingent on Appropriation
The Stata of Florida's performance and obligation to pay under this agreement is contingent upon an annual
appropriation by tha Florida Legislature.
29. Fad.., Restrictions on Lobbying
Tha recipient agrees to compJy with Section 319 of Pubic Law 101-121 set forth in Wew Restrictions on
LDbbying; Interim An. Rule, · publshed in the February 28, 1990. Federal Register.
Each person shal' file tha most current edition of this Certification And Disclosure Form. if applicable, with
..ch submission that Initiates agency consideration of such person for 8W8rd of federal contract, grant, or
cooperative agreement of $100,000 or more; or fed.., loan of $150.000 or more.
This certification i.a material representation of fact upon which reliance was placed when this agreement was
made. Submission of this certification Is a prereqwsite to entering Into this agreement subject to conditions
and penalties imposed by Section 1352, TIle 31. United States Code. Any person who fails to file the required
certification is subject to a civil penalty of not less than $10,000 and not more than $100,000 for each failure
to file.
The undersigned certifies, to the best of his or her knowledge and belief, that
a. No fad..lly appropriated funds have been paid or shall be paid to any person for influencing or
attempting to influence an officer or employee of any fed..1 agency, a member of congress, an officer
or employee of congress, or an employee of a member of congress in connection with the awarding of
any fed,,"oan, the em.tng into of any renewal, amendment, or modification of any federal contract,
grant, loan or cooperative agreement
Subgrwnt AppIe.lion
S.caon 1/ . Page 14 of 16
:-
E~- ....rd Byrne Memorial State and Local' - .
Emvn:ement Assistance Formula Grant Program
b. If any non-federal funds have been paid or shall be paid to any penon far influencing or attempting to
influence an officer or employee of congress, or an employee of a member of congress in connection with
this federal contract, grant loan, or cooperative agreement, the undersigned shall complete and submit
the standard form, Disclosure of LobbVinQ Activities. according to its instructions.
c. The undersigned shall require that the language of this certification be included in award documents for
all subgrllnt awards at all tiers and that all subgrant recipients shall certify and discJose accordingly.
30. State Restrictions an Lobbying
In addition to the provisions contained in Paragraph 30 of Section H, Acceptance and Agreement.. the
expenditure of funds far tha purpose of lobbying the legislature or a state agency is prohibited under this
contract.
31. Statement of Federal Funding Percentage and Dollar Amount
When issuing statements, press releases, requests for proposeis, bid solicitations, and other documents
describing projects or programs funded in whole or in part with federal funds, all grantees and recipients
receiving these federal funds, incJuding but not limited to state and local govemments, shall clearly state:
a. The percentage of the total cost of the program or project that shall be financed with federal funds, and
b. The dollar amount of federal funds to be expended on the project or program.
32. Bactcground Check
It Is strongly recommended that bactcground checlcs be conducted on all penonnel providing direct services.
to juveniles.
33. Immigration and Nationality Act
No public funds will Intentionally be awarded to any contractor who knowingly employs unauthorized alien
workers, constituting a violation oftha employment provisions contained in 8 U.S.C. Section 1324a(e), Section
274A(e) of the Immigration and Nationality Act (.INA.). The o.p.rtment shall consider the employment by
any contractor of unauthorized aliens a violation of Section 274A(e) ofthalNA. Such violation by tha subgrant
recipient of the employment provisions contained in Section 274A(e) of the INA shall be grounds for unilateral
cancellation of this contract by the Department
34. Drug Court Projects
a. A Drug Court Project funded by the Byrne Formula Grant Program must contain the 10 key elements
outlined in the U.S. Department of Justice, amce of Justice Programs, Drug Courts Program OftIce,
program guidelines .Defining Drug Courts: The Key Components.. January 1997. This document can be
accessed on the otftce of Justice Programs World Wide Web Homepage: httD:/Iwww.oiD.usdoi.iob.
b. To ensure more effective management and evaluation of drug court programs, tha recipient agrees that
drug court pragrllms funded with this award shall collect and maintain follow-up data on progrllm
participants criminal recidivism and drug usa relapsa. The data collected will be allessed during BJA
field monitoring trips.
35. Overtime for Law Enforcement Personnel
Prior to obligating funds from thls_rd to support overtime by law enforcement offtcers, the US Department
of Justice ~P8 cansubtion with all allied components of the criminal justice system in the atrected
jurisdiction. The PUfJ)OSe of this conawtation is to anticipate and plan for systemic impacts such as incnued
court dockets and the need for detention space.
SUbftenI Appfca....
SectiOn II. pe,. 15 of 1tJ
OMB/Grants
169
RESOLUTION NO. - 2000
A RESOLUTION OF THE BOARD OF COMMISSIONERS
OF MONROE COUNTY, FLORIDA AUTHORIZING THE
SUBMISSION OF A GRANT APPLICA nON TO THE
FLORIDA DEPARTMENT OF COMMUNITY AFFAIRS
FY 00/01 ANTI-DRUG ABUSE GRANT PROGRAM
WHEREAS, the Department of Community Affairs has announced the FYOO/Ol funding..::~-
cycle of the Anti-Drug Abuse Act Formula Grant Program; and
WHEREAS, on April 19,2000, the Monroe County Board ofCommission~a&;redeg
serve as the coordinating unit of government in the pr<?paration of the grant proposM~ ~ iX@e ~
distribution offuncls allocated to Monroe County in the amount of $230,028 with ~c~ a
match requirement; and . g~:-.!!. ""l
C::;o;J::' (:)
WHEREAS, the Monroe CoUnty Substance Abuse Policy Advisory Boar~lff ccllerr:
given to the County~s current drug control efforts, has recommended certain pro~ecsae .~
funding to provide the community with activities focused on drug and alcohol ed.~atton,' _, ~
prevention, rehabilitation, and treatment; now therefore, Q 0
BE IT RESOL YED BY TIffi BOARD OF COUNTY C01\.1MISSIONERS OF
MONROE COUNTY, FLORIDA, that:
1. The Board of County Commissioners concurs with the Monroe County Substance
Abuse Policy Advisory Board's recommendations; and that
2. The County Administrator is hereby authorized to sign and submit the application
packet for the FYOO/O 1 grant funds to the Department of Community Affairs Anti-
Drug Abuse Grant Program; and that
3. This resolution shall become effective immediately upon adoption by the Board of
County Commissioners and execution by the Presiding Officer and Clerk.
PASSED AND ADOPTED by the Board of County Commissioners of Monroe County, Florida,
at a regular meeting of said Board held on the 17th day of May, A.D., 2000.
Mayor Shirley Freeman
Mayor ProTem George Neugent
Commissioner Harvey
Commissioner Williams
Commissioner Reich
yes
ye.s
YACf
erk
yes
yes
Monroe County Board of COmnllssioners
BY:cS~~~~
APPROVED AS TO fORM
A.N LEGAL SUFFIC _
Edward Byrne Memorial State and Local Law
Enforcement AssIstance Formula Grant Ptoglam
CeTiUficaUonofCompHance
with Equal Employment Opportunity (EEO)
Program Requirements - Subgrantee
I, the undersigned authorized official, certify that according to Section 501 of the
Omnibus Crime Control and Safe Streets Ad of 1968 as amended, that the Subgrantee
(Subgrant Recipient) . . .(Select one of the following):
~ Meets Ad Criteria
o Does not meet Ad Criteria
I affirm that I have read the Act aiteria set forth in the Subgrant Application
Instrudions. I understand that if the Subgrant Recipient meets these criteria, it must
formulate, implement and maintain a written EEO Plan relating to employment practices
affecting minority persons and women. I also affirm that the Subgrant Recipient . . .
(Select one of the following):
[E Has a current EEO Plan
o Does not have a current EEO Plan
I further affirm that if the Subgrant Recipient meets the Ad criteria and does not have
a current written EEO Plan, federal law requires it to formulate, implement, and
maintain such a Plan within 120 days after a subgrant application for federal
assistance is approved or face loss of federal funds.
Name: James L. Roberts
Title: County Administrator
Si9~~
Date: & /7/00
Subgrant Application Paclulge
EEO Cerlification - Subgrantee
Appendix 1/ - Page 1 of 2
. '.~
OK~~rY ~o~~~E
(305) 294-4641
James L. Roberts
County A~inistrator
Public Service Building
5100 College Road
Key West, FL 33040
June 6, 2000
Clayton H. Wilder
DCA - Community Assistance
Criminal Justice Programs
2555 Shumard Oak Blvd.
Tallahassee, FL 32399-2100
r~'----- BOARD OF COUNTY COMMISSIONERS
.,..~- Mayor Jack London, District 2
Major ProTem Wilhelmina Harvey, District I
Shirley Freeman, District 3
Mary Kay Reich, District 5
Keith Douglass, District 4
Re: Signature Authority - FYOO/Ol Monroe County Anti-Drug Abuse Grant Program
Dear Mr. Wilder,
May this letter serve as authorization for Sheila A. Barker to have signature authority in order to conduct business
in relation to the grant program and its implementation. If any additional information or documentation is
required, please contact 305.292.4482. Thank you.
Sincerely,
J~~~
James L. Roberts
County Administrator
~i!E~
vard Byrne Memorial State and Loca w
Emorcement Assistance Formula Grant Program
I. Si~nature Paoe
In witness whereof, the parties affirm they each have read and agree to conditions set forth in this agreement,
have read and understand the agreement in its entirety and have executed this agreement by their duly
authorized officers on the date, month and year set out below.
COmtctions on this page, Including
strIk-.owtS, whlteout. etc., are not acceptable.
State of Florida
Department of Community Affairs
Bureau of Community Assistance
By: QQ~~~. ~e~..-
Type Name and TItle: Clayton H. Wilder, Community Program Administrator
Date:
I /.... / lD ~ D u
Subgrant Recipient
Authorizing Official of Govemmental Unit
(Commission Chainnan, Mayor, or Designated Representative)
By:
--:::/"~-A-k
Type Name and TrtJe: James 1. Roberts, Monroe County Administrator
Date: U, /7 /00 FEID Number. se; (p 000 7c.f9
Implementing Agency
Official, Administrator or Designated Representative
By:
-::J!2-~
Type Name and Title: James 1. Roberts, Monroe County Administrator
Date: "/7 / 06
Subg,.nt AppIeeDon
Section /I. Pege 16 of 16