2001-CJ-J1-11-54-01-112 11/21/2000
1Bannp I. ltolbage
BRANCH OFFICE
3117 OVERSEAS IDGHWA Y
MARAlHON, FLORIDA 33050
TEL. (305) 289-6027
FAX (305) 289-1745
CLERK OF THE CIRCUIT COURT
MONROE COUNTY
SOO WHITEHEAD STREET
KEY WEST, FLORIDA 33040
TEL. (305) 292-3550
FAX (305) 295-3660
BRANCH OFFICE
88820 OVERSEAS IDGHWAY
PLANTATION KEY, FLORIDA 33070
TEL. (305) 852-7145
FAX (305) 852-7146
MEMORANDUM
DATE:
November 30, 2000
TO:
Jennifer Hill, Budget Director
Office of Management & Budget
ATTN:
Dave Owens
Grants AdminiS~trator
Pamela G. Han
Deputy Clerk
FROM:
At the November 21,2000, Board of County Commissioner's meeting the Board granted
approval and authorized execution of the Fiscal Year 2001 Subgrant Award Certificates between
Monroe County and the State of Florida, Office of Criminal Justice Grants, Florida Department of
Law Enforcement for the following projects: Sheriff's Inmate Intervention Program IV, Grant
No. 01-CJ-Jl-II-54-01-111; Sunrise House, Transitional Housing for Recovering Homeless Men
I, Grant No. 01-CJ-JI-II-54-01-112; Program Administration, Grant No.
01-CJ-Jl-II-54-01-113; and Residential Detoxification Services for Monroe County Men and
Women IT, Grant No. 01-CJ-Jl-II-54-01-108.
Enclosed please find a duplicate original of each Subgrant Award for your handling. I
have also enclosed a copy of the Board of County Commissioner's Minutes, page 2000/333,
which shows approval of the following Resolutions (also attached) necessary for changes made to
these documents, they are as follows:
Resolution No. 441-2000 designating Commissioner George Neugent as
Mayor/Chairman and designating Commissioner Nora Williams as Mayor Pro Tern of the Board
of County Commissioner of Monroe County.
Resolution No. 440-2000 authorizing the Mayor and the Clerk of the Board to sign all
warrants, legal documents and any other necessary papers and documents on behalf of the
County.
Should you have any questions please feel free to contact this office.
Cc: County Administrator w/o documents
County Attorney
Finance
File
FDLE
RECEIVED
Mayor Shirley Freeman
Florida Department of
Law Enforcement
Office of Criminal Justice Grants
Mailing Address:
Office of Criminal Justice Grants
Florida Department of Law Enforcement
1819 Miccosukee Commons
Tallahassee, Florida 32308
(850) 410.8700
James T. "Tim" Moore
Commissioner
October 24, 2000
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The Honorable Shirley Freeman
Mayor, Monroe County
Board of Commissioners
530 Whitehead Street
Key West, Florida 33040
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Re: 01-CJ-J1-11-54-0l-112/Sunrise House, Transitional Housing
for Recovering Homeless Men I
Dear Mayor Freeman:
The Florida Department of Law Enforcement is pleased to award a Byrne State and Local
Law Enforcement grant in the amount of $23,483 to your unit of government. These
funds shall be utilized to implement a Byrne Program under Purpose Area 20A -
Corrections Alternatives - Halfway House.
A copy of the approved sub grant application with the above referenced project number
and title is enclosed for your file. All correspondence with the Department should always
refer to the project number and title,
Your attention is directed to Section H ofthe sub grant which is the "Acceptance and
Agreement". These conditions should be reviewed carefully by those persons responsible
for project administration to avoid delays in project completion and cost reimbursements,
Also, you should review the enclosed Subgrant Award Certificate, This certificate contains
important information regarding Section H that applies to this grant award,
The enclose~c:~rtitt;a!~()f Ac;~eptance should be completed and returned to.the Department
vd.!hin 3"0 caleI1d~<;l.ID's from the date of award, This certificate constitutes official acceptance'
of the award and must be received by the Department prior to the reimbursement of any
project expenditures,
Committed to
Service . Integrity . Respect . Quality
The Honorable Shirley Freeman
Page Two
We look forward to working with you on this project. Ifwe can be of further assistance,
please contact Beth Hamilton at 850/410-8700.
Sincerely,
QQ ~ ~ . LU.J.&v
Clayt::1;,. Wilder
Community Program Administrator
CHW /BH/mg
Enclosures
State of Florida
Office of Criminal Justice Grants
Florida Department of Law Enforcement
CERTIFICATION OF ACCEPTANCE OF SUBGRANT AWARD
The subgrantee, through its authorized representative,
acknowledges receipt and acceptance of subgrant award number
01-CJ-Jl-11-54-01-112 in the amount of $23,483,
for a project entitled: Sunrise House, Transitional Housing for
Recovering Homeless Men I
for the period of 10/01/2000 through 09/30/2001, in accordance with
the statement of work contained in the subgrant application, and
subject to the Florida Department of Law Enforcement1s conditions
o~greement and special conditions gO~rning this subgrant.
~~K! ~~d 11~,-,,1-'..
(Signature of Authorized 0 icial) ~ Acceptance)
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State of Florida
Office of Criminal Justice Grants
Florida Department of Law Enforcement
SUBGRANT AWARD CERTIFICATE
Subgrantee: Monroe County Board of Commissioners
Date of Award: October 24, 2000
Grant period: From: 10/01/2000 To: 09/30/2001
Project Title: Sunrise House, Transitional Housing for
Recovering Homeless Men I
Grant Number: 01-CJ-Jl-11-54-01-112
Federal Funds: $23,483.00
BGMTF Funds:
State Agency Match:
Local Agency Match: $7,828.00
Total Project Cost: $31,311.00
Program Area: 20A
Award is hereby made in the amount and for the period shown above
of a grant under Title I of the Omnibus Crime Control and Safe
Streets Act of 1968, P,L, 90-351, as amended, and the Anti-Drug
Abuse Act of 1988, P.L. 100-690, to the above mentioned subgrantee
and subject to any attached or special conditions.
This award is subject to all applicable rules, regulations, and
conditions as contained in the Financial and Administrative Guide
for Grants, Guideline Manual 7100,lD, Office of Justice Programs,
Common Rule for State and Local Governments and A-87, or OMB
Circulars A-110 and A-21, in their entirety. It is also subject
to such further rules, regulations and policies as may be reasonably
prescribed by the State or Federal Government consistent with the
purposes and authorization of P.L. 90-351, as amended, and
P.L. 100-690.
SUBGRANT AWARD CERTIFICATE (CONTINUED)
Additionally, the following special conditions apply to Section H
of the contract:
(1) The Office of Criminal Justice Grants, which administers the
Byrne State and Local Law Enforcement Grant Program, was transferred
from the Florida Department of Community Affairs to the Florida
Department of Law Enforcement through action of the Florida
Legislature in the 2000 General Appropriations Act (House Bill 2147),
effective July I, 2000. Therefore, the following revisions will
apply to this grant:
(a) All references to the Department of Community Affairs should
be read as the Florida Department of Law Enforcement.
(b) All references to the Bureau of Community Assistance should
be read as the Office of Criminal Justice Grants.
(c) Item 16,g, the mailing address for audit reports, should read:
Florida Department of Law Enforcement
Office of Inspector General
Post Office Box 1489
Tallahassee, FL 32302-1489
(d) Item 23.b(1), should read: James T. "Tim" Moore, Commissioner
(2) There is a clerical error in Section H, item 24, Equal Employment
Opportunity. The reference to the Civil Rights Act of 1964 should be
Title VI, not title IV,
This grant shall become effective on the beginning date of the
grant period provided that within 30 days from the date of award,
a properly executed Certificate of Acceptance of Subgrant Award
is returned to the Department.
Au~d~ !1~/:::?~
Clayton H. Wilder
Community Program Administrator
/0- ~<I- Qc)
Date
[X]This award is subject to special and/or standard conditions
State of Florida
Office of Criminal Justice Grants
Florida Department of Law Enforcement
SPECIAL CONDITION(S)/GENERAL COMMENT(S)
Grantee (Name of SPA): Office of Criminal Justice Grants
Grant Number: Ol-CJ-Jl-11-54-01-112
Grant Title: Sunrise House, Transitional Housing
Recovering Homeless Men I
In addition to the general conditions applicable to fiscal
administration, the grant is subject to the following Special
Condition (s):
Prior to drawdown of federal funds for Contractual Services,
Monroe County's submitted boilerplate contract must be
approved by FDLE.
Edward Byrne Memorial state and Local Law
Enforcement Assistance Formula Grant Program
,.". uab! to be eompI<<N by the SubgrantH:
ContInuItion at Previous Subgnnt7 a V_ JO No
If V_. .",., StIlIII Prafect 10 . 01 Prevfous Subgrant
TNa MCtJOII to ~ completed by SCA:
SFY 2001 DCA ContnIct Number
CFDA': , 6.579
2001
A. Names & Addr....
nue
Ma or
c....f.
ommissioners
~ 530<{-3
37l.o c;, '~
305/292-357
2, Chief Financial Officer
Name of Chief Financial Oft'icer
TItle
Addras
City. St8te, Zip Code
/4ree CodeIPhone ..
305/292-3550
Danny Kolhage
nr e Count Clerk of Court
500 Whitehead St.
Ke West, FL 33040
SUNCOM .. Area COdeIFax"
305/292-3660
3,
TItle
s L. Roberts
Monroe Coun Administrator
Buildin 5100 Colle e Road
West, FL 33040
SUNCOM" Area CodeIFax #
305/292-4544
Address:
City, State, Zip Code
Ar. CodefPhone"
305/292.4441
4, Project Director and Contact Person, If different fiom Project Director
Must be Em 10 I of Gavemmentallm lementin en
Name of Project Director Deanna S, L10 d
nue Monroe County Grants Administator
Addres. 1 Colle e Road
City. state, Zip Code
Area CadeIPhane #
E-Mail Address
mcgrnts@mail.state,fl.us
40
SUNCOM 'II
305/292-4474 494-4474
Name .nd Title of Contllet Penon Pat Valer a Executive Director
Addres.. Florida Ke'l.s Outreach Coalition, Inc E-Mail Address
PO Box 4767 fkoc@mmO,net
city, State, Zip Code: Ke West FL 33041
Are. CodeIPhone 'II SUNCOM 'II Area Code/Fax"
305/293-0641
305/292-4515
305/293-0641
Edward Byrne Memorial State and Local Law
Enforcement Assistance Formula Grant Program
B. AdmlnlstnrtMt om
1, Project Title (Not to aceed 84 characters. including spaces)
Sunrise House, Transitional Housing for Recovering Homeless Men - I
2. Far PIIriod
Penod Month Day Ve.r
Beginning October 1 2000
ending r< . 30 2001
3, II the SubgrarrteB or the Implementing Agency II Member of 8 Local Criminal Justice Advisory Council or
Substance Abuse Policy Advisory Board, Coalition, or Council? (S.. the Program Annauneement for 8
deaaiption of bo8nI re.ponribMies,) 0 Ves (J No
C. FIscal OatIl
1. (If oIher th." the Chief Financial Of'I'ieer) Remit Warrant to:
Deanna L10vd
Public Service Building
5100 Colleae Road
Kev West, FL 33040
Note: If the lubgrantee is participating in the State of Florida Comptroller's Office electronic transfer
DtOCIr.m. reimbursement cannot be remitted to any other entity.
2. Method of Payment XXMonthly (J Quarterly
(It Is mandatory that the method selected be consistent throughout the entire grant period.)
3. Vendor'" (Enter Fed.,..1 Employer Identification Number of Subgrantee):
I 59 6000749
~, SAMAS , (Enter if you are a stlte agency)
I
5. Will the Project urn Project Generated Income (PGI)? ~ Ves (J No
(See Section H., Paragraph 13, for a definition of PGI.)
6. Will the applicant be requesting an advance of federal funds? a Ves all No
(If Ves, a letter of request must be attached.)
Ed 'rei Byrne Memorial State and Local L - v
Enforcement Assistance Formula Grant Program
D. Program Data
Refer to the BCA Grants Management Technical Assistance Workshop Manual. Use this as a guide to assist
you in completing Section D.
Problem Identification, Briefly describe a specific problem to be addressed with subgrant funds. If you are
seeking funds to continue existing project activities, your problem statement must also provide a short summary
of your current program and descnbe any gaps between current and desired project results.
Prooram DescnDtion. Briefly describe how project activities will address the targeted problem. Describe who
will do what, when, where and how,
SEE PAGE 2 OF INSTRUCTIONS ON ITEMS TO INCLUDE.
SlIIIt below end use continuation pages as necessary,
PROBLEM IDENTIFICATION
Governor Bush has said that Florida has the highest percentage of regular drug
users in the nation, The Florida Keys (Monroe County), with a reputation for
partying and more jobs than workers, entices these drug users, They come, they
commit crimes, and then they wind up in the local criminal justice system, In fact
Monroe County Detention Center has the highest percentage of offenders with
s.ubstance abuse problems in the state,
In spite of the fact that Monroe County is considered a rural county with a
population of just over 80,000, it has over 3 million tourists visiting annually,
Rapid development of hotels and resorts has meant there is a severe shortage of
housing, This means that when an offender could be released either because of
Pretrial or sentence release, oftentimes the offender's choices were an
overcrowded drug infested transient site or the mangroves.
The Florida Keys Outreach Coalition (FKOC) provided the community with
Sunshine House, a 16 bed halfway house in Key West, but since it was the
only facility, there was always 8 to 10 names on the waiting list. Although
offenders were the priority target and every effort was made to accommodate the
needs of the criminal justice system, there just weren't enough beds.
Su~nt ~tiott
PROGRAM DESCRIPTION
In 1999 FKOC was able to obtain a 50 year lease on U,S, Navy excess military
housing and a $84,060 Federal Emergency Shelter Grant for first year operating
funds for a new 24 bed facility for homeless men in recovery from substance
abuse problems. This new facility is Sunrise House. The addition of this
property allowed FKOC' to expand the number of beds from 16 to 40 and the
amount of time the men could stay in FKOC's structured, alcohol/drug free,
supervised living environments. However the Federal Emergency Shelter Grant
funding for Sunrise House ended on April 30, 2000 with no more funds
possible.
Sunrise House provides 3-month transitional housing, case management and life
skill training for male homeless offenders who are in recovery from their
substance abuse. Daily drug and alcohol tests are conducted. Through case
management referrals are made to needed services, In fact outpatient
substance abuse treatment, daily AA1NA meetings, employment, arid daily house
chores are requirements to stay at Sunrise House as well as adherence to
criminal justice mandates, The offender is monitored weekly for program
compliance. Once the offender is employed, he pays $50 weekly client fees and
$25 share of cost food fee. When the offender has successfully completed 90
days at Sunrise House, he may transfer to FKOC's continuation program,
Sunshine House, for an additional 9-months. Therefore the Correction Probation
Officer and Drug Court Treatment Counselor know that the offender can continue
i~ a drug-free stable environment.
THE LINKS WITH OTHER AGENCIES
Direct referrals for beds come from the Pretrial Release program, the 16th
Judicial Circuit Drug Court Diversion program, the Florida Department of
Corrections, the Salvation Army Corrections Department, the forensic worker at
the Detention Center, and the Judges. All offenders are required to present
FKOC with a copy of their arrest record to prevent admitting someone with an
outstanding warrant. The offenders' progress is shared when requested with the
referring agency and the court,
STAFF
Sunrise House is staffed 24 hours per day, 365 days per year, by ,5 Caseworker,
a ,5 Program Assistant, and ,5 House Aid, These workers alternate their work
schedules with FKOC's other facility so that all clients have access to casework
staff and that both facilities are adequately covered, In addition Sunrise House
has 4 volunteer resident monitors who rotate night duty in exchange for a free
room. The agency also employs an Executive Director and a Bookkeeper/staff
assistant who provide the fiscal management and program oversight. The
agency makes use of other volunteers whenever possible,
COST' The cost at Sunrise House is $16.07 per bed day, % the cost of the
Monroe County Detention Center per diem rate,
~~p-05-00 08:38 Monroe
Junty OMS
305 2~
4320
P.02
Edward Byrne Memoll.1 Stirt8 and Local Law
Entorrement AsstsDnce Formu/. G~nt Program
D. Program Data (Continued)
ActMti_ Implementation Schedule. Complete the Activities Implementation Schedule showing when activities In
the Program D.-eMption will commence and how the project will progreaa. This chart benchmarks planned
activitiea. berth aclministrlttve Incl programmatic. Art .X. has been inserted for reports that are mandalory (or all
projecD. Place an additional "X' to indicate ones applicable to your project. Delete the activity/action that does
not apply to your proj4ct: i.e.. rt your proJect doea not eam PGI, delete that activity from this schedule,
ACTIVITIES IMPLEMENTATION SCHEDULE
Subgrant Period
Oct 1. 2000 - Sept. 30, 2001-
(Beginning OM. - Ending Dati)
ACTIVITY fACTION Oct Nov Dee Jln Feb Mar Apr May Jun Jul Aug Sep
Submrt Financill Relmburumenf X X X X X X X X
Requests X X X X
Submit Flnana.1 CloMout P1cbge X
Submit Cuarterty Prog/'lm Reports X X X X
Submit Cuarteny PGI Reports X X X X
(If applicable)
Case }la nagemen t X X X X X X X X X X X X
Dr1Jp: Testing X X X X X X X X X X X X
Transportation to AA X X X X X X X X X X X X
House rneetin~s X X X X X X X X X X X X
,
Monthlv group lecture ~ X X X X X X X X X X X X
24-hour monitoring X X X X X X X " X X X X
.I't.
L'i f (, Skills Traininp, X X X X X X X X X X X X
Community Service Act .X X X X X X X X X X X X
Ed Ti Byrne Memorial State and Local L ~ .
Enforcement Assistance Fonnula Grant Program
E. ProQram Obiectives and Performance Measures
Complete uniform program objectives ~nd performance measures (found in ADDendix V) for the federally
~uthonzed pro~ra~ ar~ you want to Implement Your application is not complete without them and an
.ncomplete application Will not be considered for subgrant funding.
If the program area you S~~ed does not have uniform program objectives published in this document or if
you cannot. rela~e y~ur objectives to those stated, contact Tom Bishop at 850/488-8016 for further instructions
DO NOT mIX objectives from different Program Areas. .
Start below and use continuation pages 8S necsssafY.
PROGRAM OBJECTIVES
PROGRAM OBJECTIVE #1
TO PROVIDE 22 MALE OFFENDERS RECOVERING FROM
SUBSTANCE ABUSE ADDICTIONS WITH TRANSITIONAL HOUSING
DURING THE GRANT PERIOD
PROGRAM OBJECTIVE #2
TO PROVIDE 22 MALE OFFENDERS RECOVERING FROM
STANCE ABUSE ADDICTIONS WITH CASE MANAGEMENT AND
DAILY STRUCTURED ACTIVITIES DURING THE GRANT PERIOD,
PROGRAM OBJECTIVE #3
TO PROVIDE 22 MALE OFFENDERS RECOVERING FROM
SUBSTANCE ABUSE ADDICTIONS WITH SHORT-TERM INDIVIDUAL
AND GROUP SUPPORTIVE LIFE SKILLS COUNSELING DURING THE
GRANT PERIOD,
PERFORMANCE MEASURES
FKOC WILL SHOW THAT THE 22 SUNRISE HOUSE OFFENDERS HAVE A
LOWER RATE OF RECIDIVISM IN THE FIRST SIX MONTHS FOLLOWING
ENTRANCE INTO THE SUNRISE HOUSE PROGRAM THAN 22 OTHER
OFFENDERS WITHOUT THE BENEFIT OF A STRUCTURED LIVING
PROGRAM.
~nt~tIon
r VnIrrJ Byrne Memorial State and Local I aw
Emorcement Assistance Formula Grant Prugram
F, Proiect BudQet Narrative
You .must d~cribe II~ Item. .for ellCh applicable Budget Category for which you are requesting subgrant
fundIng. PrOVIde ~UffiClent detail to show cost relationships to project activities. In addition, describe s ific
80urces of matching funds. pee
Stsrt below Bnd use continuBtion pages BS necessBry.
Number of bed days
1948
Total operating costs
Other funding sources
Grant request
Local match
$123,187
91,876
23,483
7,828
Expenses related to housing & support included in total
Operating costs
Rent and utilities
Insurance
Drug screening tests
Maintenance & supplies
Salaries & benefits
Van operating expense
Client records expense
Payroll service fee
Sanitation certificate
General operating expenses
CPR/1st Aid Training
$21,701
4,550
10,500
20,500
37,422
1,500
2,400
3,200
110
20,904
400
Budget narrative
Local match comes from Monroe County general revenue funds
A bed day is defined as shelter and case management for one 24 hour period and includes
access to food, shower, a washer dryer, local transportation, telephone, personal care items,
.periodic urinalyses, referral to jobs, substance abuse treatment, AAlNA meetings, permanent
housing information, counseling, compliance monitoring, and follow up activities.
All goods and purchases will be done in accordance with Monroe County procedures.
Cost per bed day is $16.07 at an average of 21 persons in the facility per day.
Total grant is $31,311 divided by bed day cost of $16.07 is 1948.413 rounded to 1948 bed days.
Proposed positions are new and will result in a net personnel increase to the agency
Subgtwnt AppIcatlon
ro_~__ II ~___ _ ~__
SFY 2000 Drug Control and System Improvement Formula Grat. .~rogram
Edward Byrne Memorial State and Local Assistance
G. Project Budget Schedule
The Project Budget Schedule includes six Budget Categories (Salaries and Benefits, Contractual Services,
Expenses, Operating Capital Outlay (OCO), Data Processing Services, and Indirect Costs) and Total Project
Costs. Total Local Match must be a minimum of 25% of the Total BUdget.
Type or Print Dollar Amounts Only in Applicable Categories and Leave Others Blank.
Budget Category Federal Match Total
Salaries And Benefits
Contractual Services 23,483,00 7,828,00 31,311,00
Expenses
Operating Capital Outlay
Data Processing
Indirect Costs
Totals 23,483,00 7,828.00 31,311.00
Subar.nt A/JtJIiClllion
Section II - Peg. 7 0/16
E""~rrJ Byrne Memorial state and Local L:fw
Enforcement Assistance Formula Grant PfL;:,' am
H. nce and A reement
All persons involYed in or having administrative responsibility for the subgrant must read these -Acceptance and
Agreement" conditions. This" Acceotance and AGreement"" (SectIon Hl must be retumed as Dart of the
comDteted aDDIJcatlon.
Note Condition No. 12: Only project costa Incurred on or after the effective date of this agreement and
on or prior to the termination date of a recipient'. project are eligible for reimbursement.
Conditions of Agreement Upon approv.l of this subgnnrt. the approved application and the following terms of
conditions will become binding. Non-c:ompliance will ....utt In project c,osts being disallowed.
..-
The term -depIIrtrnent"", unless otherwise stated, refers to the Department of Comm~ity Afrairs. The term
"Bureau., unless othtMWise stated, refers to the Bureau of Community Alsistance. '
--
The term .aubgrant recipient'" rwters to the gCMKning body at a city or a county or an Indian Tribe which
performs criminal justice functions as determined by the U.S. Secretary of the Interior, and includes an
-Implementing agency" which is a subordinate agency of a city, county or India~ Tribe, or an agency under the
direction Of an etected official (for example, Sheriff or Clerk of the Court).
1. Reports
a. Project Performance Reports:
The IWCiplent shall submit department Qulltterly Project Performance Repons to the Bureau by
FebNary 1, May 1, August 1, and within forty-five (45) days afterthesubgrant termination date.
In addition, if the subgrant award period Is extended beyond the .originar project period, additional
Quatterly Project Perfotmance Repons shall be submitted.
b. Financial Reports:
The recipient shall have a choice of submitting either Monthly or Qullttefly Rn."r:illl a.im Repotts
(OCA-CJ Fonn-3(A-GJ to the bureau. Monthly RMmburMlMllt Claims (1':11) a.. due thlrty.one
(31) daY8 after the end of the reporting period. Quart8rty Relmbunement Claims (1-3) are due
thlrty.one (31) daya afterthe end oflbe reporting period. A final Rnanr:i81 CIIIim Report and a Criminal
JuCJee eontract (RnandlllJ Closeout Package shall be submitted to the bureau within forty-five (45) days
of the subgl'lnt termination period. Such claim shad be distinctly Identified as '"IInar.
Befora the '"ftnar datm will be processed, the recipient must submit to the department all outstanding
project reports and must have utisfied all.pedal conditlonL FaUure to comply with the above provisions
shall ....ult in forfeiture of reimbursement
The recipient shalllubmit department QU8rtertv Project Genetated Income Reports to the burau by
FebNary 1, May 1, August 1, and within forty-five (") day8 after the subgrant termination date
covering subgl'lnt project generated Income and expenditures during the previous quarter. (See
Paragraph 14. Program Income.)
c. Othar Reports:
The recipient shall submit other reports al may be r.lonabJy required by the bureau. All required
reports, instructions, and forms shall be distributed with the lubgrant award,
2. Fiscal Control and Fund Accounting Procedures
The recipient shall establish fiscal control and fund accounting procedures that assure proper disbursement
and accounting of subgrant funds and required non4ederal expenditures, All funds spent on this project shall
be disbursed according to provisions of the project budget as approved by the bureau.
Edw. Byrne Memorial State and Local Law
Enforcement Assistance Formula Grant Progt...n
All expenditures and cost accounting of funds shall conform to Office of Justice Programs Financial Guide,
U.S, Qe1)artment of Justice Cammon Rule for state and Local Governments. and in federal Office of
Management and Budget's (OMS) CircUlars A-21. A-S7. and A-110, in their entirety).
All funds not spent according to this agreement shall be subject to repayment by the recipient.
3. Approval of Consultant Contracts
The department shall reYil!W and approve in writing all consultant contracts prior to employment of a
consultant Approval shall be based upon the contract's compliance with requirements found in the Office of
Justice programs Rnanda/ Guide. U.S. Department of Justice Cammon Rule for State and Local
Government.. and in applicable state statutes, The department's approval of the recipient agreeme~t does
not constitUte approval of consultant contracts.
4, Allowable Costs
Allowance for costs incurred under the subgrant shall be determined according to "General Principles of
Allowability and Standards for Selected Cost Items" set forth in the Office of Justice Programs Financial Guide,
U,S, Department of Justice Common Rule for State And Local Governments.and federal OMB Circular No.
~7, "Cost Principles for State and Local Governments-, or OMB CircUler No. A-21, "Cost Principles for
Educ:ationallnstitUtions-,
All procedures employed In the ule of federal funds to procure services, supplies or equipment, shall be
according to U.S. Department of Justice Common Rule for State and Local Governments, or Attachment "0"
of OMB Ci'cIW No, A-110 and Florida law to be eligible for reimbursement
5. Travel
All travel reimbursement for out-of-state or out-of-grant-specified work area shall be based upon written
approval of the department prior to commencement of actual travel.
The cost of all tnMlllhall be reimbursed according to local regulations, but not in excess of provisions in
SectiOn 112. Ot51. Rorida Statut.s,
All bllll for any traVel expenses shall be submitted according to provisions in Section 112,061. Florids Statutes.
6. Written Approval of Changes in this Approved Agreement
Recipients shall obtain approval from the department for major changes. These include, but are not limited
to:
a. Changes in project actiVities, designs or research plans set forth in the approved agreement:
b. Budget deviations that do not meet the following criterion. That is, a recipient may transfer funds
betWeen budget cstegories as long al the total amount of transfer does not exceed ten (10) percent of
the total approved budget a.nd the transfer is made to an approved budget line item; or,
c. Transfers of funds above the ten (10) percent cap shall be made only if a revised budget is approved by
the department
d, Under no circumstances can transfers of funds increase the total budgeted award. Transfers do not
allow for increasing the quantitative number of items documented in any approved budget line item. (For
example, equipment items in Operating Capital Outlay or Expense categories or staff positions in the
Salaries and BenefitS category.)
7, Reimbursement Subject to Available Funds
The obligation ofthe State of Florida to reimburse recipients for incurred costs is subject to available federal
Anti-DNg Abuse Act funds,
f:.,.tinn /I _ PlJae 9 of 16
Edw81 lyme Memorial state and Local Law
Enforcement Assistance Formula Grant Prografl,
8, Advance Funding
Advance funding is authorized up to twenty-fiVe (25) percent of the federal award for each project according
to Section 215,181(15)(b). Rorida Statutes (1991); the Office of Justice Programs Financial Guide, U.S.
o"""rtmenl of Justice Common RIM for Sl". end LocoI Governments. Advance funding shsll be prcvide<l
to a recipient upon a written request to the department justifying the need for such funds. This request,
Including the ju.-tlftc8tion, shall be enclosed with the subgrant application.
9, Commencement of Project
If a project has not begun within shdy (50) days after 8~nce of the subgrant award, the recipient shall
send a letter to the bureau indicating steps to initiate the project. reason for delay and request a revised project
~mngd~e, -
If a project has not begun within ninety (90) days after acceptance of the subgrant award. the recipient shall
send another letter to the bureau, again explaining the reason for delay and request another revised project
stamng dllte.
Upon receipt of the ninety (90) day letter, the department shall determine if the reason for delay is justified or
shall, at its discretion, unilaterally terminate this agreement and re-obligate subgra,nt funds to other department
approved projects. The department. where warranted by extenuating circumstances, may extend the starting
d~e of the project past the ninety (90) day period, but only by formal written amendment to this agreement.
10, Extension of a Contract for Contnlctual Services
Extension of a contract for contnlctual services between tha recipient and a contnlctor (which includes all
project budget categories) shall be in writing for a periOd not to exceed six (6) months and is subject to the
same terms and conditions set forth in the initiai contract. Only one extension of the contract shall be
accey:rtable. unless failure to complete the contract Is due to fJY8nts beyond the control of the contractor,
11. Excusable Delays
Exce1:rt with respect to defaults of consultants, the recipient shall not be in default by reason of any failure in
performance of this agreement according to Its terms (Including any failure by the recipient to make progress
in the execution of work hereunder which endangers such performance) if such failure arises out of causes
beyond the control and without the fault or negligence of the recipient Such causes include, but are not limited
to, aets of God or of the public enemy, acts of the govemment in either its sovereign or contractual capacity,
fires, ftoods, epidemics, quarantine restrictions, strikes, freight embargoes, and unusually severe weather, but
in f!NfJf'f case, the failure to perform shall be beyond the control and without the fault or negligence of the
recipient
If failure to perform Is caused by failure of a consultant to perform or make progress, and if such failure arises
out of causes beyond the control of recipient and consultant, and without fault or negligence of either of them,
the recipient shall not be deemed in default, unless:
.. Supplies or .ervices to be fumished by the consultant were obtainable from other sources,
b. The department ordered the recipient In writing to procure such supplies or services from other sources,
and
c, The recipient failed to reasonably comply with such order.
Upon request of the recipient, the department shall ascertain the facts and the extent of such failure, and if the
department determines that any failure to perform was occasioned by one or more said causes. the delivery
schedule shall be revised accordingly.
Section /I. Page 10 of 16
Edwal 1yme Memorial State and Local Law
Enforcement Assistance Formula Grant progra...
12, Obligation of Recipient Funds
Recipient funds shall not under any circumstances be obligated prior to the effective date or subsequent to the
termination date of the grant period. Only project costa incurred on or after the effective date and on
or prior to the tenninlltion dMe of the recipient's project are eligible for reimbursement. A cost is
incurred when the recipient's employee or consultant performs required services, or when the recipient receives
goods. notwithstanding the date of order.
13. program Income (also known as Project Generated Income)
program income means the gross income .meet by the recipient during the subgrant period. as a direct result
of the subgrant ewerd, program income shall be handled according to the Office of Justice Programs Fin8llciaJ
Guide, U.S. Department of Justice Common RIMe for state and L.Dca1 Government. Reference: The Cash
Manegement Improvement Act of 1990).
14. perfOrmance of Agreement pf'Cl'Yisions
In the ewnt of default, non-compliance or violation of any provision of this agreement by the recipient. the
recipient's consultants Ind supplieB, or both, the department shall impose sanctions it deems appropriate
including withholding payments and cancellation, termination or suspension of the agreement in whole or in
part. In such went. the department shall notify the recipient of its decision thirty (30) days in advance of the
effectiVe date of such unction, The recipient shall be paid only for those services satisfactorily performed
prior to the effective dlrte of such sanction.
15, AcceSs To Records
The Department of Community Affairs; the U.S. Department of Justice, Office of Justice Programs, Bureau
of Justice Assistance; and, the Auditor General of the State of Florida, the U.S. Comptroller General or any
of their duly authorized representatiVeS, shall have access to boOks, documents, papers and records of the
recipient, Implementing agency and contractors for the purpose of audit and examination according to the
Office of Justice programs Financial Guide, U.S. Department of Justice Common Rule for Sf ate and Local
Government.
The department reserves the rightto unilaterally terminate this agreement If the recipient, implementing agency
or contractor refuses to allow public access to all documents. papers, letters, or other materials subject to
provisions of Chapt.r 119. Florida Sfatutes, and made or received by the recipient or its contractor in
conjunction with this agreement
16, Audit
I. Recipients that expend 5300,000 or more in a year in Federal awards shall have a single or program-
specific audit conducted for that year. The audit shall be performed in accordance with the federal OMB
CiraJler A-133 and other applicable federal law. The contract for this agreement shall be identified with
the subject audit In The Schedule of Federal Rnendal Assistance. The contract shall be identified as
federal funds paued-through the Rorida Department of Community Affairs and include the contract
number, CFOA number, award amount, contract period, funds received and disbursed, When applicable,
the recipient shall submit an annual financial audit which meets the requirements of Sections 11,45 and
216.349, Florida Statutes; and, Chapters 10.550 and 10.600, Rules of the Florida Auditor General.
b. A complete audit report which covers any portion of the effective dates of this agreement must be
submitted within 30 days after its completion, but no later than nine (9) months after the audit period, In
order to be complete, the submitted report shall include any management letters issued separately and
managemenrs written response to eI findings, both audit report and management letter findings.
Incomplete ludit reports will not be accepted by the department and will be returned to the recipient.
c. The recipient shall have all audits completed by an Independent Public Accountant (IPA). The IPA shall
be either 8 Certified Public Accountant or a Ucensed Public Accountant.
d, The recipient shall take Ippropriate corrective action within six (6) months of the issue date of the audit
report in instances of noncompliance with federal laws and regulations.
Secfjon 11- pege 11 or 16
Ec:lw& Byrne Memorial state and Local Law
Enforcement Assistance Fonnula Grant Prograul
e. The recipient s"lI ensure thet audll wooong pepe.. are made eva;la.;e to the d.partrnen~ or lis des;gne.,
upon request for s period of thr.. (3) yea.. /rOm the date the aud' r.port ;, Issued, unl.ss extended in
writing by the department.
f, If this agreement is closed out without an audit, the department reserves the right to recover any
6sa1Owed costs identified in an audit completed after such closeout.
g. The completed audit reports should be sent to the following address:
Department of community Affairs
Office of Audit Services
2555 Shumard Oak Boulevard
Sadowski Building
Tallahassee, Florida 32399-2100
17, procedur. for Claim Reimbursement
All claims for reimbursement of recipient costs shall be submitted on the DCA-CJ Form 3(A..G). prescribed
and provided by the bureau. A recipient shall submit either monthly or quarterly claims in order to report
current project costs,
All claims for reimbursement shall be submitted in sufftclent detail for proper pre-audit and post-audit.
1 B. RetentiOn of Records
The recipient shall maintain all records and documents for a minimum of three (3) years from the date of the
final financial statement and be available for audit and public disclosure upon request of duly authorized
persons.
19. OWnership of Data and CreatiVe Material
OWnership of material. discoveries, inventions, and results developed, produced, or discovered subordinate
to this agreement is governed by the terms of the Office of Justice Programs Rnanasl Guide, U,S. Department
of Justice Common Rule for State end Local Govemment) or the federal OMB CircUlar Aa110. Attachment N.
ParegrBph 8.
20, Property Accountability
The recipient agrees to use all non-expendable property for criminal justice purposes during its useful life or
request department disposition.
The recipient shall establish and administer a system to protect, preserve, use, maintain and dispose of any
p",perty fumlohed to II by the d8!l8rtrnent or pUrchaaed pursuant to this agreement according to federal
property management standards set forth in the Office of Justice Programs Rnanasl Guide. U.S. Department
of Justice Common Rule for SI.te and Local Government) or the federal OMS Circular A-110.
Attachment N. This obligation continues as long as the recipient retains the property, notwithstanding
expiration of this agreemenl
21, Disputes and Appeals
The department shall make its decision in writing when responding to any disputes. disagreements or
questions of fact arising under this agreement and shall distribute its response to all concerned parties. The
recipient shall proceed diligently with the performance of this agreement according to the department's
decision.
If the recipient appealS the department's decision, it also shall be made in writing within twenty-one (21)
calender days to the department's clerk (agency clerk). The recipient's right to appeal the department's
decision is contained in Chapter 120, Rorida Statutes, and in procedures set forth in Rule 28-106.104,
Florida Administrative Code, Failure to appeal within this time frame constitutes a waiver of proceedings under
Chapter 120. Florida Statutes.
SecfiOn " . Perl- 12 of 16
EcIw8rt. yme Memorial State and Local Law
enforcement Asslst3nce Formula Grant program
22. Conferences and Inspection of WorY.
Conferences mey be held at the r"'!uest of any psrty to this agreement PJ sny time, a repr..entative of the
bur..U, 01 the U.S. Department of Justice Bur..U of Justice Assistance or both have the priviiege 01 visiting
the project site to monitor, inspect and ass'" worY. performed under this agreement
23, publication or Printing of R~rts
.. Before publication or printing, . fin.i dreft of .ny report required under or pertaining to this agreement
shall be sent to the department for its rftitf!tN and comment
b. Pubiicalions or printed reports covered und.r a. .- shalllnclud. the following statements on the_er
page:
(1) ..",Is report _s p,""arad lor tha FlorId. Department 01 community Allairs, Steven M. Seibert,
s.cnary, in coopenltion with the U.S, ~artment of Justice, Bureau of Justice Assistance: The
next printed line shall identifY the month and year the report was published.
(2) 'This program _s supported by grent t ....rded to the Department
01 eomrnunity Allairs, Stata of Florida, and by tha Bureou of Jus1icO Assistance (BJA), Office 01
Justica _rems (OJP), U.5. Oapartment of JusticL Tha BJA Is a component of OJP which elso
includes the Bureou of Justica S\BtistiOS. NationallnstilUla of Justice, OllIce of Juvenile Justice and
Delinquency Pnwermon. and the Office for Victims of Crime.-
(3) 'PoinlJ of vieW, opinions, and con_Ions ""'....ed In this report are those of the recipient and do
not _ri\y rapreoenl tha olIlcial position or policies of the Stat. of Florida Department of
Community Affairs, the U.S. Department of Justice, Office of Justice programs, or any other agency
of the state or federal government
24. Equal Employment Opportunity (EEO)
No ....on, on tha groundl ofreca, med, color or national origin shall be -'uded from p.rticipatiOn in, be
refused ~ of, or ~ lubjected to discrimination under grants ....rded pursuant to Pubfc law
_4, ~afion RequiramorI!s of fila Anu-Drull Abu" AcI of 1988; roo IV of/he Civi Righls Act
0' 1984; So-. 504 0' tha Rahebilafion Ad 0' 1973 al .......,ded; 11/80( oflhe EducaUon AmeIldmenls 0'
1972; The Age lJ/ICrinlinafion Ad of 1975: end, Department of J_ Non-Dis_elk>n Regula_s 28 CFR
Part 42. SUbparts C, 0, E. F. G end H.
The recipient and . criminal justica Igency _ is the Impl_ng ag.ncy .9_to certi1Y that they either
do or do nol maatEEO PlO1lrem cril.... al"- In _ 601 ofTha - OmnibUS Crime Control.nd
Slife srraots Ad of 1988 as amended .nd _ thay have or have not lonnu\lll8d, im1>lemented and maintained
. currant EEO PlO1lrem. Subml..lon of till. _ft_ la a jlNnqulllta to entering Into thll
ag~ Thil cartlftcalion Is a matarial reprasenmtiOn of tact upon which rell.nco _" pl.cad when this
agroernent _ mad.. If the raciplant or ;mptarnantin9 agency .....I'd crilaria but have nollormulaled,
Impi"'- .nd maintained luch a currantwritlen EEO ptogram, they have 120 days .fter the date this
agreernent- m.d. to comply with th.1'd ortaca lOll offedarBllundSlubjecl to the s.nclions in the JuslicfJ
System __t Ad 0' 1979. Pull. L 98-157, 42 U.S-c. 3701. eI saq. (Re_nco Section 803 (.) o',he
Aet. 42 U.S.C. 3183 (a) and 28 CFR Section 42.201 Compianee Information),
AnY _ agency, countY or city racaMng SSOO,ooo or ...reln lad_I Anu-Drull Abuse Act funds IhallsubmU
.. ..ua,employment opportunity plan, andtor the most recant update, with Its .ppllcation, lor submltta' to the
U.S. Department of Justice, Bureau of Justice Assistance for approval.
25. Americans with Di.abilities Act 1990
subgrent- must c:ornpIywlth the requlr...ents of the Americanl with OisabUities N;l (ADA), Public taw
101-336. which prohibitS discrimination by public and private entities on the basis of disability and requires
certain accommodations be made with regard to employment (Title I), state and local government services
and transportation (Title II), public accommodations (Title Ill), and telecommunications (Title IV).
Sect/on /I. Peg.' 13 of 15
Edw8, _ Byrne Memorial state and Local La~
Enforcement Assistance Formula Grant program
28. Criminal Intelligence system
The purpose of the federal regulation published in 28 CrR Part 23 - CriminsJ InteHigence Systems Operating
PoIdes is to assure thllt recipients of federal funds for the efindDaI DUrDOse of operating a criminal intelligence
.ystern under tho omnlbu, ClIme eontrolond So" SfIoo/' Act of 19S8. 42 U.S. C. 3701. 01 soq.. as emended
(Pub- 1. 90-351. o. emended by Pub. 1. 93-83. Pub. 1. 93-415. Pub. 1. 94-430. Pub. 1. 94-503. Pub. 1. 95-
115. and Pub. L. 96-15T), use those funds in conformance with the privacy and constitutional rights of
individuals.
The recipient and a criminal justice agency that Is the implementing agency agree to certify that they operate
a criminal Intelligence system in accordance with SectiMs 802(8) and 818(c) of the OmnibUS Crime Cofltrol
and Safe street. Act of 1958 as amended and comply with criteria as set forth In 28 CrR Part 23 - Criminal
Int~ systems openlling Pokies and In the Bureau of Justice Assistance's Formula Grant Program
GuidenC8. Submi..ion of thl. certfflC8tJon I. a prerequisite to entering into thi. agreement.
This certification is a material representation of fact upon which relianceW8s placed when this agreement was
rnede. If the recipient or criminal justice agency operates a criminal intelligence system and does not meet
Ad. and federal regulation criteria, they must indicate when they plan to come into compliance, Federallaw
requires a subgrant-funded criminal intelligence system project to be in compliance with the Act and federal
regulation ptior to the award of federal funds. The recipient Is responsible for the continued adherence to the
regulrion governing the openation of the system or faces the toss of federal funds. The department's approval
of the recipient agreement does not constitute approval of the subgrant funded dewlopment or operation of
a crimlnallnte\llgence system.
27, Non-ProcUrement. Debarment and Suspension
The recipient agrees to comply with executive Order 12549. Debarment and suspension (34 erR. Part 85.
SectiOn 85.510. pertidpant'S Responsibbs). These procedures require the recipient to certify it shall not
enter Into any lower tiered covered tnlnsaction with a perlon who is debarred, suspended, declared ineligible
or is voluntarily excluded from participating in this covered tnlnsaction. unless authorized by the department.
28. Payment Contingent on Appropriation
The state of Florida's performance and obligation to pay under this agreement is contingent upon an annual
appropriation by the Florida Legislature.
29, Fed..1 Restrictions on Lobbying
The recipient agrees to comply with Section 319 of Pubic L8w 101-121 set forth in -New Restrictions on
Lobbying; Interim Rn_ Rule. - publshed in the February 25. 1990. Federel Register,
Each perlon shall file the most current edition of this Certification And Disclosure Form. if applicable. with
each submission that Initiates agency consideration of such person for award of federal contract. grant. or
cooperative agreement of $100,000 or more; or federal loan of $150,000 or more.
This certification is a material representation of fact upon which reliance was placed when this agreement was
mad.. Submission of this certification Is a prerequisite to entering Into this agreement subject to conditions
and penalties Imposed by Section 1352. 77tJe 31. United States Code. Any person who fails to file the required
certification is lubjectto a ciVIl penalty of not less than $10,000 and not more than $100.000 for each failure
to file.
The undersigned certifies, to the best of his or her knowledge and belief. that
a. No federally appropriated funds have been paid or shall be paid to any person for influencing or
attempting to influence an officer or employee of any federal agency. a member of congress. an officer
or employee of congress, or an employee of a member of congress in connection with the awarding of
any fed....lloen. the entering into of any renewal, amendment, or modification of any federal contract.
~rant, loan or cooperatiVe egreement
Section 11- Page 14 of 16
EcJwal... .Jyme Memorial state and Local Law
Enforcement Assistance Fonnula Grant program
b, If any non-federal funds have been paid or shall be paid to any person for influencing or attempting to
influence an officer or employee of congress. or an employee of a member of congress in connection with
this federal contract. grant loan. or cooperative agreement. the undersigned shall complete and submit
the standard form. Disclosure of Lobbvina Activities. according to its instructions.
c, The undersigned shall require that the language of this certification be included in award documents for
all subgrant awards at all tiers and that all subgrant recipients shall certify and disclose accordingly.
30. state Restrictions on Lobbying
In addition to the provisions contained in Paragraph 30 of Section H, Acceptance and Agreement. the
expenditure of funds for the purpose of lobbying the legislature or a state agency is prohibited under.,his
contract.
31. Statement of Federal Funding Percentage and Dollar Amount
When issuing statements. press releases, requests for proposalS, bid solicitations, and other documents
describing projects or programs funded in whole or in part with federal funds, all grantees and recipients
receiving these federal funds, including but not limited to state and local governments, shall clearly state:
a, The percentage of the total cost of the program or project that shall be financed with federal funds, and
b. The dollar amount of federal funds to be e~ended on the project or program.
32. Background Check
It Is strongly recommended that background checks be conducted on all personnel providing direct seNices.
to juveniles.
33, Immigration and Nationality Act.
No public funds will Intentionally be ewarded to any contractor who knowingly employs unauthorized alien
waneers, constituting a violation of the employment provisions contained in 8 U,S.C. Section 1324a( e), Section
274A(e) of the Immigration and Nationality Act (.INA.). The Oepartment shall consider the employment by
any contractor of unauthorized aliens a violation of Section 274A( e) ofthe INA. Such violation by the subgrant
recipient ofthe employment provisions contained in Section 274A(e) of the INA shall be groundS for unilateral
cancellation of this contract by the Department
34. Drug Court Projects
a. A Orug Court Project funded by the Byrne Formula Grant Program must contain the 10 key elements
outlined in the U.S, Department of Justice. Office of Justice Programs. Orug Courts Program Office.
program guidelines .Oefining Orug Courts: The Key Components., January 1997. This document can be
accessed on the Offtce of Justice programs World Wide Web Homepage: htfo://wW'.'t.o;o.usdoi.iob.
b. To ensure more effective management and evaluation of drug court programs, the recipient agrees that
drug court programs funded with this award shall collect and maintain follOW-UP data on program
participants crimina' recidivism and drug use relapse, The data collected will be assessed during BJA
field monitoring trlps,
35, OVertime for Law Enforcement Personnel
prior to obligating funds from this award to support overtime by law enforcement officers, the US Oepartment
of Justice encourages consultation with all allied components of the criminal justica system in the affected
jurisdiction. The purpose of this consultation Is to anticiJ)ate and plan for systemic imJ)acts such as increased
court dockets and the need for detention space,
Sec:tton " - P.~ 1.5 of 18
OOK~~Y ~?!,!~E
(3051294-4641
James L. Roberts
County Administrator
Public Service Building
5100 College Road
Key West, FL 33040
June 6, 2000
Clayton H. Wilder
DCA - Community Assistance
Criminal Justice Programs
2555 Shumard Oak Blvd.
Tallahassee, FL 32399-2100
(-" ~ BOARo OF COUNTY COMMISSIONERS
.rr ..,~ Mayor Jack London, District 2
Major ProTem Wilhelmina Harvey, District I
Shirley Freeman, District 3
Mary Kay Reich, District 5
Keith Douglass, District 4
Re: Signature Authority - FYOO/O 1 Monroe County Anti-Drug Abuse Grant Program
Dear Mr. Wilder,
May this letter serve as authorization for Sheila A, Barker to have signature authority in order to conduct business
in relation to the grant program and its implementation. If any additional information or documentation is
required, please contact 305.292.4482. Thank you.
Sincerely,
J~
Tames L. Roberts
:ounty Administrator
C?!fJd ~?dd~
Recipient of Signature Authority
Edward Byrne Memorial State and Local Law
Enforcement AssIstance Formula G18nt Prog18m
CenUficationofCompllance
with Equal Employment Opportunity (SO)
Program Requirements - Subgrantee
I, the undersigned authorized official, certify that according to Section 501 of the
Omnibus Crime Control and Safe Streets Ad of 1968 as amended, that the Subgrantee
(Subgrant Recipient) . . .(Select one of the following):
Q Meets Ad Criteria
D Does not meet Ad Criteria
I affirm that I have read the Ad criteria set forth in the Subgrant Application
Instrudions. I understand that if the Subgrant Recipient meets these criteria, it must
formulate, implement and maintain a written EEO Plan relating to employment pradices
affecting minority persons and women. I also affirm that the Subgrant Recipient . . .
(Select one of the following):
GJ Has a current EEO Plan
D Does not have a current EEO Plan
I further affirm that if the Subgrant Recipient meets the Ad criteria and does not have
a current written EEO Plan, federal law requires it to formulate, implement, and
maintain such a Plan within 120 days after a subgrant application for federal
assistance is approved or face loss of federal funds.
Name: James L. Roberts
Title:
Monroe Countv Administrato
Signature of Authorized Official:
Date:
ro/7 leD
~~
Subgt'8nt AppJic.tion Package
EEO Certification - Subgrant..
Appendix 11 - Psge 1 of 2
Edward Byrne Memorial State and Local Law
Enforcement Assistance Formula Grant Program
L
In witnes. whereof. the partin affirm they each have read and agree to conditions set forth in this agreement,
have r_d and understand the agreement in its entirety and have executed this agreement by their duly
authorized otficen on the date, month and year set out below.
Corrections on this page. Including
strllce..overs, whlteout, etc., are not acceptable.
state of Florida
Department of Communtty Affai~
Bureau of Communtty Assistance
By:
(/lQ
Wilder, Community Program Administrator
Type Name and Title:
Date:
J(j -.2.(j-OO
Subgrant Recipient
Authorizing Official of Govemmental Unit
(Commission Chairman, Mayor, or Designated Representative)
By:
-:::L ~-- z:cll J.
Date:
James L. Roberts, Monroe County Administrator
~/71 DC) FEID Number: 596000749
Type Name and TrtJe:
Implementing Agency
Official, Administrator or Designated Representative
By:
Type Name and Title: James L. Roberts. Monroe County Administrator
Date: {;; (7 ( DO