10/16/2002
MEMORANDUM OF AGREEMENT
This agreement, effective as of 16th day of October, 2002, is by and between, the
State of Florida, Department of State, Division of Elections ("Department"), the address
of which is The Collins Building, Room 100, 1 07 West Gaines Street, Tallahassee,
Florida 32399-0250 and Monroe County Board of County Commissioners ("County") the
address of which is 1100 Simonton Street, Key West, Florida 33040,
WHEREAS, section 76, of Chapter 2001-40, Laws of Florida, provides for the
disbursement of funds to be used for voting systems assistance.
I. Governing Law
Funds appropriated to the Division of Elections of the Department of State in the
2001-2002 General Appropriations Act for Voting Systems Assistance shall be
distributed to the counties in the following manner:
1. Counties having a population of 75,000 or fewer based on the 2000 census
shall receive a total of $7,500 per precinct based on the number of precincts as certified
by the Department of State for the 2000 General Election, to be distributed in two equal
installments.
2. All other counties shall receive a total of $3,750 per precinct based on the
number of precincts as certified by the Department of State for the 2000 General
Election, to be distributed in two equal instaliments.
II. Disbursement
Each county shall receive a sum certain as provided above and outlined in
Appendix A. The second installment shall be paid as soon as possible after the execution
ofthis agreement.
III. Audits
The administration of funds awarded by the Department of State to the County
may be subject to audits and monitoring by the Department of State, as described in this
section.
1. In the event that the County expends a total amount of State awards (Le.,
State financial assistance provided to the County to carry out a State project) equal to or
in excess of $300,000 in any fiscal year in accordance with Section 216.3491, Florida
Statutes, applicable rules of the Executive Office of the Governor and the Comptroller,
and Chapter 10.600, Rules of the Auditor General, shall apply. Appendix A to this
agreement indicates State funds awarded through the Department of State by this
agreement. In determining the State awards expended in this fiscal year, the County shall
consider all sources of State awards, including State funds received from the Department
of State, except that State awards received by a non-state entity for Federal program
matching requirements shall be excluded from consideration.
2. In connection with the audit requirements addressed above, the County
shall ensure that the audit complies with the requirements of Section 216.3491(7),
Florida Statutes. This includes submission of a reporting package as defined by Section
216.3491(2)(d), Florida Statutes, and Chapter 10.600, Rules of the Auditor General.
3. If the county expends less than $300,000 in State awards in its fiscal year,
an audit conducted in accordance with the provisions of Section 216.3491, Florida
Statutes, is not required. In the event that the County expends less than $300,000 in State
awards in its fiscal year and elects to have an audit conducted in accordance with the
provisions of Section 216.3491, Florida Statutes, the cost of the audit must be paid from
non-State funds (Le., the cost of such an audit must be paid from County funds obtained
from other than State entities).
4. The Internet web addresses listed below will assist the County in locating
documents referenced in the text of this agreement and the interpretation of compliance
Issues.
State of Florida Department of Banking and Finance (Comptroller)
htto:/ /www.dbf.state.fl.us
State of Florida Office ofthe Auditor General Rules Index
huo:/ /www.state.fl.us/audgenloages/ruiepage.htm
State of Florida Legislature (Statutes, Legislation relating to the Florida Single
Audit Act) htto://www.1eg.state.fl.us
IV. Report Submissions
Copies of reporting packages required by PART III of this agreement shall be
submitted by or on behalf ofthe County directlv to each ofthe following:
1. The Department of State at the following address:
Department of State
Division of Elections
The Collins Building, Room 100
107 West Gaines Street
Tallahassee, Florida 32399-0250
2. The Auditor General's Office at the following address:
State of Florida Auditor General
Room 574, Claude Pepper Building
111 West Madison Street
Tallahassee, Florida 32302-1450
V. Record Retention
The County shall retain sufficient records demonstrating its compliance with the
terms of the agreement for a period of five (5) years from the date the audit report is
issued, and shall allow the Department of State, or its designee, access to such records
upon request. The County shall ensure that audit working papers are made available to
the Department of state, or its designee, upon request for a period of five (5) years from
the date the audit report is issued, unless extended in writing by the Department of State.
IN WITNESS THEREOF, the parties have caused this Agreement to be executed
by their undersigned officials as duly authorized
Department of State, Division of Elections:
BY:~~
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By:
}1a}l'()'l'G;l~arles 'Sonny' McCoy
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Witness
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SUBTOTAL
M,OI7.-
LARGE COUNnES - POPULATION OVER 7&.000
10TALSTATE
20lIO CENIUS NUMBER OF STATE FUNDING FUNDING FOR
COUN1Y POPULATION' ~ PER PRECINCT COUNTY
ALACHUA 217.965 53 760 .'88.750 '
BAY 148.217 47 $3.750 $178,250
BREVARD 476 230 1n S3,7SO :aI
BROWARD 1 018 618 A,SO 317
~HARLOTTE 141.827 83 m50 S238.25O
LOITRUS 11B.0B5 35 13.750 '13~
CLAY 140.814 51 750 .191
COWER 251377 88 $3,750 ....000
DWAL 778.879 288 13.750 ... .005'0;:
ESCAMBIA 294 .,0 108 13.760
HERNANDO 130.802 51 750 "91.2S)
HIGHlANDS 87._ 24 13.760 -
~ _SMa 320 $3750 '1 000
112,SM7 38 13_ "42.SOO
LAKE 210.528 88 1322.&00
fl. 440.888 1&0 750 see2.-
231M2 95 750
MANATEE _002 136 750 ~
MARION 258,916 88 S3.~' 1380.000
MARTIN ~' C) 1150 000
MIAMI-DADE 2 362 817 .750 S2.313.7eD
MOHR 78.588 33 13.750 1123.750
OKALOOSA 170.4. .., 13.750 ,-
E -.~ 231 13.750
~ 172.13 ii" 13.750 G.' SOO
1.131 11M 531 _150 118
PASCO 3lM 785 132 13150
PINELl.AS 121 0482 346 760 ."fJi
IE 483.924 183 $3750 san
117,743 38 $3.750 I
325.857 1G 750
ST. JOH; 315.1. 133 750 7eo
123 135 Sf 150 .,3
ST. lUCE :Et= 78 $3.750 50D
VOlUSIA 172 13 7!0 1845.000
SUIn'OTAL
TOTAL STATE FUNDING ALL COUN11E1
AMOUNT APPJIOPIMTED FOR ......
AMOUNT APPROPRIATlDFOR 2D02-ZOOa
--'III
a12;046.875
112._.875
t SOurer. TM FIortdII LegilllIb"., OffICe of ECDIanlc 8M Demographic R8I88R:h:
.-.p:IMww......ft,UII\1ldtJPop.UlIonl~_counII.
a Source: Florida 0ep8rtrMnt of S...., Division 01 elections:
hltp:/I8Iectioft,........tl .jXtr
~ ~ .'''.H'2001 10:01 Nl
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