1st Supplement 06/10/1998
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BRANCH OFFICE
3111 OVERSEAS HIGHWAY
MARATIiON, FLORIDA 33050
TEL. (305) 289-6027
FAX (305) 289-1145
CLERK OF THE CIRCUIT COURT
MONROE COUNTY
500 WHITEHEAD STREET
KEY WEST, FLORIDA 33040
TEL. (305) 292-3550
FAX (305) 295-3660
BRANCH OFFICE
88820 OVERSEAS HIGHWAY
PLANTATION KEY, FLORIDA 33010
TEL. (305) 852-7145
FAX (305) 852-1146
MEMORANDUM
TO: Bob Hennan
Director of Growth Management
Attention: Timothy J. McGarry, Director of Planning
FROM:
Ruth Ann Jantzen
Deputy Clerk
~/'
DATE:
June 23, 1998
At the June 10,1998 County Commission Meeting, the Board granted approval
and authorized execution of a Supplemental Joint Participation Agreement No.1,
Contract No. AE-270, between Monroe County and the Florida Department of
Transportation, to provide an additional $200,000.00 in federal and state grant monies
for transportation planning studies and services and to extend the JPA ending date from
June 30, 1998, to June 30, 1999.
Inasmuch as you have already received a fully executed copy, this memorandum
is for infonnation only.
If you have any questions regarding the above, please do not hesitate to contact
this office.
cc: County Attorney
Finance
County Administrator, wlo document
File
STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION
DISTRICT SIX PLANNING
SUPPLEMENTAL JOINT PARTICIPATION AGREEMENT NO.1
FORM 725-030-07
PUBLIC TRANSP ADMIN
OGC - 07/94
Page 1 of 5
SAMAS Approp: 088854
SAMAS Obj.: 790015
Org. Code: 55062010630
Vendor No.: F596000749054
WPI No: 25222811403(new)
6596618( old)
Job No: 90OQO-3535
Phase 14(new) 50(old)
Fund: 100
Function: 215
Federal No: FAP#XL-8888-(488)
Contract No: AE-270
~
THIS AGREEMENT, made and entered into this It day of
19 'Ii
by and between the STATE OF FLORIDA DEPARTMENT OF TRANSPORTAT N, an agency of the State of
Florida, hereinafter referred to as the Department, and Monroe County Planning Department
Suite 410. 2798 Overseas Highway. Marathon. Florida 33050-2227
hereinafter referred to as Agency.
WITNESSETH:
WHEREAS, the Department and the Agency heretofore on the 3rd
entered into a Joint Participation Agreement; and
of February
19-2L,
WHEREAS, the Agency desires to accomplish certain project items as outlined in Attachment "A" appended
hereto; and
WHEREAS, the Department desires to participate in all eligible items for this project as outlined in
Attachment "B" for a total Department Share of an additional $200.000.00. for a total project cost of
$422.222.00
NOW, THEREFORE THIS INDENTURE WITNESSETH: that for and in consideration of the mutual
benefits to flow from each to the other, the parties hereto agree that the above described Joint Participation
Agreement is to be amended and supplemented as follows:
1.00 Project Description: The project description is not amended.
Update and Maintenance of the Long Range Transportation Plan
The purpose of this Agreement is to provide Departmental assistance to the Public Agency
to undertake the work elements related to general transportation planning, and the update of
the long range transportation plan, hereinafter called the Project.
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FORM 725-030-07
PUBLIC TRANSP ADMIN
OGC - 07/94
Page 2 of 5
2.00 Project Cost:
Paragraph 3.00 of said Agreement is increased by $ 200.000.00
bringing the revised total cost of the project to $ 422.222.00
Paragraph 4.00 of said Agreement is increased by $ 200.000.00
bringing the Department's revised share in the project to $ 400.000.00
3.00 Amended Exhibits:
Exhibit(s) A & B of said Agreement are amended by Attachment "A" and Attachment "B" appended
hereto.
4.00 Contract Time:
Paragraph 18.00 of said Agreement is amended to extend ending date to 06/30/99.
FORM 725-030-07
PUBLIC TRANSP ADMIN
OGC - 07/94
Pagc3 of 5
WPI NO. 252228(new) 6596618(old)
JOB NO. 90000-3535
Contract No. AE-270
Agreement Date 2/3/97
Except as hereby modified, amended or changed, all other terms of said Agreement dated
February 3. 1997 and any subsequent supplements shall remain in full force and effect.
IN WITNESS WHEREOF, the parties hereto have caused these presents be executed, the day and year first
above written.
PUBLIC AGENCY
TITLE: <<\0. ~ 0 { I OJ b (1.\ ( l'<\ Cl. 'f\
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DATE FUNDING APPROVED BY COMPTROLLER
. (SEE ATTACHED ENCUMBRANCE FORM)
APPROVED AS TO FORM, LEGALITY
Director of Planning & Programs. District Six
TITLE
STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION FORM 350-020-01
ENCUMBRANCE INPUT FORM COMPTROLLER-FIN ADMIN 12/94
------------------------------------------------------------------
------------------------------------------------------------------
RUSH (Needed by
Reason for RUSH :
Advertise (Letting
Letter of Authorization
====Supplemental Correction
_/_/_ (date))
Date)
New
Award Renewal
Court Order Overrun
Addition Termination Agmt.
Contract # AE-270 Contract Type
Vendor Name MONROE CO. PLANNING
Has Written/Verbal Approval from-a
been received X Yes No
Fed Agmt Amt$200~000 State Funds Local Funds
Beginning date of this Agmt: 02/03/97 (Must be after fund approval)
Ending date of this Agmt: 06/30/99(Estimate if necessary)
Execution date of this Agmt: 02/03/97 (Only on original agreements)
Has work been authorized to begin? X Yes No
Have standard financial provisions been altered by contract terms?
Yes X No If so, show Revision date:
Does thIs-agreement and/or change order include provisions for
reimbursement to D.O.T. from other entities? Yes X No
****************************************************************
AI Method of Procurement G
Vendor ID F596-000-749-054-
Participating Federal Agency
Brief description of work: ENCUMBRANCE FOR SUPPLEMENTAL AGREEMENT
The JPA is being extended and supplemented with additional
funding to continue the transportation planning assistance to MC.
*****************************************************************
ORG-CODE *EO * OBJECT * AMOUNT * CO/SEC/JOB#/PH *FCT
(PROGRAM#) (WPI # ) (FUND) numeric
( FY's ) To be completed if funded in 2 or more fiscal years.
-----------------------------------------------------------------
------------------------------~----------------------------------
55 062010630 *11 * 790015 * _$200,000 *90000/3535/50
(8010 ) (6596618 (010 )
( 97/98) (new WPI# 25222811403)
* 215
55
*
*
*
*
*
55
*
*
*
*
*
TOTAL AMOUNT *
$_200,000
*
Originator: Phil Steinmiller
E-mail user-ID PL630PS
Date: OS/26/98
Phone sc452-5896
******************************************************************
TO BE COMPLETED BY OFFICE OF COMPTROLLER
******************************************************************
BUDGET ENTITY 5590 CATEGORY 088854-98
WORK ORDER BALANCE N/A
ALLOTMENT 308,955.00 YEAR 98 DATE CHECKED 5/26/98
FUNDS APPROVED BY CLAIRE UMLAUF
FOR THOMAS F. BOYD, CPA, COMPTROLLER DATE: 5/27/98
******************************************************************
FORM 725-030-07
PUBLIC TRANSP ADMIN
OGC - 07/94
Page 4 of 5
WPI NO. 252228(new) 6596618(old)
JOB NO. 90000-3535
Contract No. AE-270
Agreement Date 2/3/97
ATTACHMENT "A"
SUPPLEMENTAL AGREEMENT
This Attachment forms an integral part of that certain Supplemental Joint Participation Agreement between
the State of Florida, DepartmentEf Transportation and Monroe County Planning Department
dated feemli~ 1 19~1. l'2..fl11 V JIr.--
DESCRIPTION OF SUPPLEM NT (Include justification for cost change):
Provide additional funding for the project. This is an ongoing project, funded annually by the Department.
PROJECT DESCRIPTION: Update and Maintenance of the Long Range Transportation Plan
SCOPE OF SERVICES: The Scope of Services is amended as follows.
TASK 2: GENERAL TRANSPORTATION PLANNING ASSISTANCE
1. PURPOSE
The purpose of this task is to provide funding for a general transportation planning consultant that will provide
assistance to the Monroe County Planning Department staff for the purpose of maintaining and updating the Long
Range Transportation Plan, and to ensure that transportation concurrency requirements are met to support the
comprehensive planning process. This task will provide assistance for general transportation planning and analysis
activities, including data collection and technical support.
2. ACTIVITIES
The transportation planning consultant will provide assistance to Monroe County Planning Department staff in the
following areas: preparation of traffic impact reports, including attendance at appropriate public meetings and
hearings; site plan reviews for internal traffic flows and access; provision of review comments on relevant
transportation elements of reports and plans prepared by County staff in support of the comprehensive plan. This
task may also include level of service analysis and systems planning activities, including running the FSUTMS
model, data collection activities, and technical support.
The Monroe County staff will administer the transportation planning program, including administration of the
consultant contract, issue work orders, prepare invoices for submission to the Department, and participate in
planning, analysis, and data collection activities as necessary.
This project may also include work on the following items: the preparation of trip generation guidlines for various
specific land uses and land use categories within the Keys; re-evaluation of the level of service methodology for US
1; evaluation of the functional classification of the County roadway system.
3. COST
original JP A amount
supplemental amount
amended total
$ 170,000.00
$ 200,000.00
$ 370,000.00
FORM 725-030-07
PUBLIC TRANSP ADMIN
OGC - 07/94
PageS of 5
WPI NO. 252228(new) 6596618(old)
JOB NO. 90000-3535
Contract No. AE-270
Agreement Date 2/3/97
ATTACHMENT "B"
SUPPLEMENTAL AGREEMENT
This Attachment forms an integral part of that certain Supplemental Joint Participation Agreement between
the State of Florida, Department of Transp,ortation and Monroe County Planning Department
dated f.b,u"" 3.1~91~ 1~lwfg II^---
DESCRIPTION OF SUPPL ENT (Include justification for cost change):
Provide additional funding for the project. This is an ongoing project, funded annually by the Department.
I.
Project Cost:
As approved
As amended
Net Change
Total Project Cost $222,222
$422,222
$200,000
II.
Fund Participation:
Federal Participation $177,778
Agency Participation $ 22,222
$377,778
$ 22,222
$200,000
$0
Maximum
Department
Participation $ 22,222
$ 22,222
$0
Total Project Cost $222,222
$422,222
$200,000
RECYCLED PAPE_