4th Supplement 09/18/2002
, Clerk of die
Circul coun
Danny L. Kolhage
Clerk of the Circuit Court
Phone: (305) 292-3550
FAX: (305) 295-3663
e-mail: phancock@monroe-derk.com
Menwrandum
TO: Peter Horton, Manager
Monroe County Airports
A TTN: Bevette Moore
Airport Business Administrator
FROM: Pamela G. H~
Deputy ClerV
DATE: September 24, 2002
At the September 18,2002, Board of County Commissioner's meeting the Board granted approval
and authorized execution of the following:
Supplemental Joint Participation Agreements between Monroe County and the Florida Department
of Transportation:
JPA #3 to Contract No. AK043 for Monroe County Planning Studies.
/JPA #4 to Contract No. AGI77 for the Runway Drainage Project at the Key West InteIllfltional
Airport.
JPA #1 to Contract No. AL021 to provide funds for Security Equipment at the Key West
International Airport.
Enclosed are three duplicate originals of each of the above JP As, executed on behalf of Monroe
County, for your handling. Please be sure that the fully executed "Monroe County Clerk's Office
Originals" and the "Monroe County Finance Department's Originals" are returned to this office as
soon as possible.
Purchase / Service Orders between Monroe County and URS:
PSO No. 01/02-25 to provide services for the Taxiway Sign and West Apron Lighting projects at
the Key West International Airport.
PSO No. 01102-28 to prepare an Environmental Analysis advancing infonnation presented in the
Runway Safety Areas Study.
PSO No. 02/03-2 with URS for Florida Department of Transportation coordination for the Key
West and Marathon Airports.
PSO No. 02/02-01 with URS for General Consulting Services for the Key West and Marathon
Airports.
PSO No. 01102-38 between Monroe County and URS Corporation to provide additional Resident
Engineering Fees for construction projects at the Florida Keys Marathon Airport, including
Taxilane/Connectors, FHO's and Sheriff's Aprons and T-Hangar Development, in the total amount of
$12,080.
Enclosed are copies of the above mentioned PSOs for your handling.
Lease Agreement between Monroe County and Federal Express for facilities at the Key West
International Airport.
Amendment to Lease Agreement between Monroe County and the Sheriff of Monroe County for a
hangar building and associated paved areas and infrastructure at Florida Keys Marathon Airport.
Enclosed is a duplicate original of the Lease Agreement and Amendment to Lease Agreement for
your handling. Should you have any questions please do not hesitate to contact this office.
,8>'/
Cc: County Administrator w/o documents
County Attorney
Finance
File
STATE OF FLORIDA DEPARTMENT OF TRANSPORTAT1~ C@m~ Oak'B ~~
PUBLIC TRANSPORTATION PUBLlCTRANSPADMIN-07102
Page 1 of 4
SUPPLEMENTAL JOINT PARTICIPATION AGREEMENT
Number 4
Federal No.:
Catalog of Federal Domestic Assistance Number: 20-106
FLAIR Approp.: 088719
FLAIR Obj.: 790007
Org.Code: 55062020628
Vendor No.: F596000749053
Catalog of State Financial Assistance Number:
FINANCIAL PROJECT NO.:
25437519401
Contract No.: AG177
Fund: DS
Function: 637
THIS AGREEMENT, made and entered into this
1 "!:!: day of
O~b~
Zvv -a-;-
by and between the STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION, an agency of the State of Florida,
hereinafter referred to as the Department, and Monroe County
3491 S. Roosevelt Boulevard, Key West, Florida 33040
hereinafter referred to as Agency.
WITNESSETH:
WHEREAS, the Department and the Agency heretofore on the 24th
entered into a Joint Participation Agreement; and
WHEREAS, the Agency desires to accomplish certain project items as outlined in the Attachment "A" appended
hereto; and
of November
1998
WHEREAS, the Department desires to participate in all eligible items for this project as outlined in Attachment
"A" for a total Department Share of $137,500.00
NOW, THEREFORE THIS INDENTURE WITNESSETH: that for and in consideration of the mutual benefits to flow
from each to the other, the parties hereto agree that the above described Joint Participation Agreement is to be amended
and supplemented as follows:
1.00 Project Description: The project description is amended
Work includes adding a new drainage system to runway.
Plans and specs for runway 9/27 and overlay taxiways at Key West International Airport.
FORM 725-030-07
PUBLIC TRANSP ADMIN - 07/02
Page 2 of 4
2.00 Project Cost:
Paragraph 3.00 of said Agreement is increased by $ 660,000.00
bringing the revised total cost of the project to $ 1,775,000.00
Paragraph 4.00 of said Agreement is increased by $ 30,000.00
bringing the Department's revised total cost of the project to $ 137,500.00
3.00 Amended Exhibits:
Exhibit(s) "A"
of said Agreement is amended by Attachment "A".
4.00 Contract Time:
Paragraph 18.00 of said Agreement Not Applicable
FORM 725.030.07
PUBLIC TRANSP ADMIN - 07/02
Page 3 of 4
Financial Project No. 25437519401
Contract No. AG 177
Agreement Date I 0 - '7 - 6 ---
Except as hereby modified, amended or changed, all other terms of said Agreement dated November 24th, 1998
and any subsequent supplements shall remain in full force and effect.
IN WITNESS WHEREOF, the parties hereto have caused these presents be executed, the day and year first
above written.
AGENCY
FOOT
Monroe County
AGENCY NAME
See attached Encumbrance Form for date of Funding
Approval by Comptroller
c 1-+.'+l2-U-5 (11) C cd y
SIGN":;T9R,Y (PRINTED OR TYPED)
, I,
\.vY
Director of Planning and Programs, Dist. 6
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FORM 725-030-07
PUBLIC TRANSP ADMIN - 07/02
Page 4 of 4
Financial Project No, 25437519401
Contract No. AG 177
Agreement Date
ATTACHMENT "A"
SUPPLEMENTAL JOINT PARTICIPATION AGREEMENT
This Attachment forms an integral part of that certain Supplemental Joint Participation Agreement between
the State of Florida, Department of Transportation and Monroe County
3491 S. Roosevelt Boulevard, Key West, Florida 33040
dated
DESCRIPTION OF SUPPLEMENT (Include justification for cost change):
This supplemental includes FAA participation and changes in the project budget and scope. The Department is providing
an additional 5% of the total project costs for the Federal participating portion of the project.
I.
Project Cost:
As Approved
As Amended
Net Change
$1,115,000.00
$1,775,000.00
$660,000.00
Total Project Cost
$1,115,000.00
$1,775,000.00
$660,000.00
II. Fund Participation: As Approved As Amended Net Change
Department: $107,500.00 $137,500.00 $30,000.00
Agency: $107,500.00 $137,500.00 $30,000.00
Other: $900,000.00 $1,500,000.00 $600,000.00
Total Project Cost $1,115,000.00 $1,775,000.00 $660,000.00
Comments:
With Federal Participation
1,660,000 x 90%=1 ,494,000(FAA)
5%= 83,000(Agency)
5%= 83,000(Department)
Without Federal Participation
115,000 x 50%=57,500(Agency)
50%=57,500(Department)
STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION FORM 350-020-01
ENCUMBRANCE INPUT FORM COMPTROLLER-FIN ADMIN 09/99
==================================================================
RUSH _ (Needed by -.!-.!_ (date))
Reason for RUSH:
Advertise (Letting Date) _ Termination/Cert of Comp
Award LOA _X Supplemental _ Renewal _ Correction
_ New _ Addition _ Court Order _ Overrun
Supplemental 4
Contract # _ag177 Contract Type _AG_ Method of Procurement _G_
Vendor Name _Monroe County Vendor ID _F596000749053_
Has WrittenNerbal Approval from a Participating Federal Agency
been received _ Yes _ No X_
Fed Agmt Amt State Funds_30,000. Local Funds
Beginning date of this Agmt: 09/30/98_(Must be after fund approval)
Ending date of this Agmt: 12/31/03_(Estimate if necessary)
Execution date of this Agmt: OO/OO/OO(Only on original agreements)
Has work been authorized to begin? _ Yes _X_ No
Have standard financial provisions been altered by contract terms?
_Yes _X_ No If so, show Revision date:
Does this agreement and/or change order include provisions for
reimbursement to D.O.T. from other entities? Yes _X_ No
******************************************************************
Brief Description of Work/Comments:
Work includes Drainage, Overlay Taxiways, Plans & Specs for Rwy 9/27,
RECIPIENT "C" CSFA NO. 55004
******************************************************************
ORG-CODE *EO * OBJECT * AMOUNT *FIN PROJ or JOB # *FCT
(FISCAL YEAR) (FUND) alpha
===============~~===========================================
55062020628 *PT* 7::iOaezr $30,000._ * 25437519401 *637
(02/03) . - ' DS
55 xxxxxxxxx *xx * xxxxxx * $
(xx/xx)
* xxxxxxxxxxx
*xxx
(xxxx)
TOTAL AMOUNT * $30,000.
Originator:_ANDREA CHAO-GARCIA_ DATE SENT:_07/30/02 PH/SC:_ 452-5912
E-mail USERID(s)
******************************************************************
TO BE COMPLETED BY OFFICE OF COMPTROLLER
******************************************************************
BUDGET ENTITY 100300 CATEGORY _088719-03
WORK PROGRAM VERIFICATION _ok
ALLOTMENT YEAR DATE CHECKED
CI s03_ 6S LINE _0004
FUNDS APPROVED BY Josephine Jones
FOR ROBIN M. NAITOVE, CPA, COMPTROLLER DATE: _08/01/2002_