2nd Supplement 06/18/2003
Clerk otlhe
Circol coon
Danny L. Kolhage
Phone: 292-3550 Fax: 295-3663
Memnrantium
To:
Tim McGarry,
Growth Management Director
Attn:
From:
Colleen Gardner
Isabel C. DeSantis,. n .J
Deputy Clerk yc./
Date:
Thursday, June 26, 2003
At the BOCC meeting of June 18, 2003, the Board approved the following:
Amendment No.2 to Supplemental Joint Participation Agreement AI893 between
Monroe County and the Department of Transportation to provide funding for
Transportation Planning Assistance, the Florida Keys Scenic Highway Program and
Livable CommuniKeys Planning.
Enclosed are four (4) duplicate originals of the above for your handling. Please
be sure that the sets marked Monroe County Clerk's Office Ori2'inal and Monroe
County Finance Department's OriJtinal are returned to this office as qUickly as
possible.
Cc: County Attorney
Finance, memo only
File ~
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Financial Project No.:
25222811403
(item-segment-phase-sequence)
STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION
PUBLIC TRANSPORTATION
SUPPLEMENTAL JOINT PARTICIPATION AGREEMENT
Number 2
Fund: SL, ~
725-030-07
PUBLIC TRANSPORTATION
07102
Page 1 of 5
Contract No.: AI893 Federal No.: FAP#8888-488
Catalog of Federal Domestic Assistance Number: 20.205
FLAIR Approp.: 088854
FLAIR Obj.: 790015
Org. Code: 55062010630
Vendor No.: VF596-000-749-054
Function: 215
Catalog of State Financial Assistance Number:
THIS AGREEMENT, made and entered into this
),1~
day of
JUML
2m3
by and between the STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION, an agency of the State of Florida,
hereinafter referred to as the Department, and Monroe County Planning Department
2798 Overseas Hwy., Suite 410, Marathon, FL 33050-2227
hereinafter referred to as Agency.
WITNESSETH:
WHEREAS, the Department and the Agency heretofore on the 11th
entered into a Joint Participation Agreement; and
WHEREAS, the Agency desires to accomplish certain project items as outlined in the Attachment "A" appended
hereto; and
day of October
2000
WHEREAS, the Department desires to participate in all eligible items for this project as outlined in Attachment
"A" for a total Department Share of $320,000.00
NOW, THEREFORE THIS INDENTURE WITNESSETH: that for and in consideration of the mutual benefits to flow
from each to the other, the parties hereto agree that the above described Joint Participation Agreement is to be amended
and supplemented as follows:
1.00 Project Description: The project description is amended
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725-030-07
PUBLIC TRANSPORTATION
07102
Page 2 of 5
2.00 Project Cost:
Paragraph 3.00 of said Agreement is increased by $ 370,000.00
bringing the revised total cost of the project to $ 670,000.00
Paragraph 4.00 of said Agreement is increased by $ 320,000.00
bringing the Department's revised total cost of the project to $ 320,000.00
3.00 Amended Exhibits:
Exhibit(s) A
of said Agreement is amended by Attachment "A".
4.00 Contract Time:
Paragraph 18.00 of said Agreement June 30th, 2004
72~30-07
PUBLIC TRANSPORTATION
07/02
Page 3 of 5
Financial Project No. 25222811403
Contract No. AI893
Agreement Date
'-),,7-03
~
Except as hereby modified, amended or changed, all other terms of said Agreement dated October 11th, 2000
and any subsequent supplements shall remain in full force and effect.
IN WITNESS WHEREOF, the parties hereto have caused these presents to be executed, the day and year first
above written.
AGENCY
FOOT
.B 0 c... c-
Monroe County PlallllillY DtllJClrtllll:ml
AGENCY NAME
See attached Encumbrance Form for date of
Funding Approval by Comptroller
/YJayor
~ TITLE
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SIGNATORY (PRfNTED OR TYPED)
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DEPUTY CLERK
APPROVED AS
U5 TO FORM
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ERT
DAT~~
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725-03(}.07
PUBLIC TRANSPORTATION
07102
Page 4 of 5
Financial Project No. 25222811403
Contract No. AI893
Agreement Date
~ - 27-03
ATTACHMENT "A"
SUPPLEMENTAL JOINT PARTICIPATION AGREEMENT -
This Attachment forms an integral part of that certain Supplemental Joint Participation Agreement between
the State of Florida, Department of Transportation and Monroe County Planning Department
2798 Overseas Hwy., Suite 410, Marathon, FL 33050-2227
dated
DESCRIPTION OF SUPPLEMENT (Include justification for cost change):
1) Include funding for an additional year. 2) Amend scope to carry over funding for the Florida Keys Scenic Highway
Coordinator, provide funding for two projects that support the implementation of the Corridor Management Plan: 20% match
for the National Scenic Byway Grant Interpretive Plan, and implementation of the Comprehensive Vegetation Management
Plan. 3) Amend scope and budget to provide for Livable ComminiKeys Planning.
I. Project Cost: As Approved As Amended Net Change
$300,000.00 $670,000.00 $370,000.00
Total Project Cost $300,000.00 $670,000.00 $370,000.00
I. Fund Participation: As Approved As Amended Net Change
Department: $0.00 $320,000.00 $320,000.00
Agency: $0.00
Federal Participation $300,000.00 $350,000.00 $50,000.00
Total Project Cost $300,000.00 $670,000.00 $370,000.00
Comments:
FM # 252228-1-14-03
CONTRACT # AI 893
Agreement Date G - 2. 7 - 0 3>
EXHIBIT "A"
PROJECT DESCRIPTION AND RESPONISBILITIES
This exhibit forms an integral part of that certain Joint Participation Agreement between the State
of Florida, Department of Transportation and the Monroe County Planning n~artment, 2798
Overseas Highway, Suite 410, Marathon, Florida 33050-2227 dated C, -L 7 - 0 i
-
PROJECT LOCATION: Monroe County
PROJECT DESCRIPTION: Monroe County Transportation Planning Program
SCOPE OF SERVICES
TASK 1: TRANSPORTATION PLANNING ASSISTANCE
PURPOSE:
The purpose ofthis task is to provide funding for a general transportation planning consultant that
will provide assistance to the Monroe County Planning Department to maintain the short and long
range transportation planning programs of the County, and to provide assistance for general
transportation planning and analysis activities, including data collection, technical support and
review of development proposals.
ACTIVITIES:
The transportation planning consultant will provide assistance to the Monroe County Planning
Department in the following areas: preparation of traffic impact reports, including attendance at
appropriate public meetings and hearings; site plan reviews for internal traffic flows and access;
provision of review comments on relevant transportation elements of reports and plans prepared
by County staff in support of the comprehensive plan. This task may also include data collection,
level of service analysis, and systems planning activities; including running the FSUTMS model
and other technical support.
Monroe County staff will administer a consultant contract, issue work orders, prepare invoices for
submission to the Department and participate in planning, analysis, and data collection activities
as necessary. This project may also include special studies in support of the comprehensive
planning program administered by the County Planning Department within the Keys.
COST:
$350,000.00
FM # 252228-1-14-03
CONTRACT # AI 893
Agreement Date c; - 2 7 -0 ~
TASK 2: USI ARTERIAL TRAVEL TIME AND DELAY STUDIES
PURPOSE:
The Travel Time Studies will be used to monitor the level of service on US 1 for concurrency
management purposed pursuant to the Monroe County Comprehensive Plan. The studies will be
conducted in accordance with the US1 LOS Task Force methodology which ~as approved by the
County, the Florida Department of Transportation and the Florida Department of Community
Affairs. The study may be conducted jointly by the Monroe County staff, and the general
transportation planning consultant.
ACTIVITIES:
A. Using the floating car method, travel time, speed and delay data will be recorded for
Each of the 24 segments ofU. S. 1 form Florida City to Stock Island; and the length of
US 1 from the County line to the Cow Key Channel.
B. The data will be recorded by date, day of week, time of day, and direction.
C. The study will be conducted over 14 days within the six-week period from February 15
to March 31. Consisting of 14 round trip runs, sampling each day of the week twice.
D. The study will be coordinated with seven day 24 hour traffic counts to be conducted in
Islamorada (MM 84), Marathon (MM 50) and Big Pine Key (MM 30).
E. The study will employ the staggered schedule of departure times previously approved
by the Task Force so as to record peak hour conditions in as many different locations
as possible.
F. The study results will be summarized in report format including a series of tables and
graphs. A statistical analysis of the mean, standard deviation and range of speeds
recorded for each segment and for the overall distance will be provided. Excess
roadway capacity and deficiencies in capacity will be reported
COST:
0.00**
** The cost of this task will be included under Task 1
TASK 3: FLORIDA KEYS SCENIC HIGHWAY PROGRAM
PURPOSE:
To implement and improve the Corridor Management Plan for the Florida Keys Scenic Highway
ACTIVITIES:
I. Florida Keys Scenic Highway Coordinator
Project Description: Coordinate efforts related to the Florida Keys Scenic Highway (FKSH)
A-Provide leadership related to the Florida Keys Scenic Highway-50%
Provide staff support to the Florida Department of Transportation and Monroe County Department
of Planning and Environmental Resources in administering the State and National Scenic
Highways Program for the Florida Keys Scenic Highway. Assist Florida Keys Scenic
FM # 252228-1-14-03
CONTRACT # AI 893
Agreement Date Co - 27 -0 ~
Highway Advisory Group (SHAG) in scheduling, organizing, facilitating and documenting SHAG
meetings. Develop a work program for the Florida Keys Scenic Highway Master Plan in
conjunction with SHAG members. Manage/ oversee consultant work related to the Florida Keys
Scenic Highway initiatives. Assess corridor funding needs. Identify grant sources for planning
and project development; prepare and submit grant applications, approvals, requests for proposals
and consultant contracts. Develop partnerships and coordinate with local goyernment staff and
appropriate staff from the public and private sectors (e.g., members of the SHAG) to implement
the Florida Keys Scenic Highway Corridor Management Plan. Prepare and submit Florida Keys
Scenic Highway Annual Report
B. Coordinate programmatic and procedural aspects of the Florida Keys Scenic Highway with
Monroe County Bicycle and Pedestrian planner and the Florida Department of Transportation,
District 6-25%.
Review development and project proposals on the state and local roadway system. Coordinate US
1 project development activities with FDOT, FDEP and other agencies.
C. Design and implement an ongoing public participation program for the Florida Keys Scenic
Highway-25%.
Prepare and disseminate presentations and materials. Implement public information outreach and
education programs. Develop surveys and utilize feedback from the public in the design and
implementation ofFKSH Action Plans and strategies.
2. Florida Keys Scenic Highway Corridor Management Plan Implementation-
A. Interpretive Master Plan-to provide 20% match for National Scenic Byway Grant
B. Implementation of Comprehensive Vegetation Management Plan -
Funding will be used to hire a contractor for the purpose of the removal of all Florida Exotic Pest
Plant Council (EPPC)-listed species within the OHT/ROW followed by herbicide application, as
necessary, and piling of all resulting biomass along the OHT/ROW for subsequent chipping by
FDOT. The project is located entirely within the bounds of the Overseas Heritage Trail (OHT)
portion of the Florida Department of Transportation's (FDOT) US Highway 1 right-of-way
(ROW). The property is owned by the State of Florida and is co-managed by the FDOT and the
Florida Department of Environmental Protection-Division of Recreation and Parks.
COST:
$200,000.00
Salary
$ 78,000.00
Travel
Marketing Development
Corridor Management Plan Implementation
$ 4,500.00
$ 17,500.00
$ 100,000.00
FM # 252228-1-14-03
CONTRACT # AI 893
Agreement Date C, - 2.. 7 -0 "3
TASK 4: PROJECT ADMINISTRATION
PURPOSE:
The purpose ofthis task is to ensure administration of the project by Monroe County Planning
Department staff.
ACTIVITIES:
The task activities will include selecting and coordinating with a transportation planning
consultant, issuing work orders, reviewing and approving consultant products, paying invoices,
preparing quarterly progress reports, invoicing the Department, and generally administering the
transportation planning program of the County.
COST:
*** The cost of this task will be included under Tasks 1 and 3.
0.00 ***
TASK 5: LIVABLE COMMUNIKEYS PLANNING
PURPOSE:
The purpose of the project will be to utilize professional consultant services to develop an area
enhancement plans for Stock Island and Key Largo.
ACTIVITES:
The purpose of the project will be to utilize professional consultant services to develop an area
enhancement plans for Stock Island and Key Largo. The firm(s) selected shall provide planning,
design services, and conduct a community charrette to analyze methods and alternatives to public
and private property improvements to enhance the visual quality of the streetscape and identify
bicycle, pedestrian and public transit improvements to help reduce traffic congestion on US 1 and
in Key West. Issues to be addressed shall include visual enhancement, streetscapes, bicycle and
pedestrian safety, appropriate parking, landscaping, lighting, signage and general aesthetics, the
identification and enhancement of the planning area's "sense of place", identification of
opportunities for public/private partnerships and other funding mechanisms for implementation.
The proposed recommendations are to be developed and considered in the context of the Florida
Keys Scenic Highway Corridor Management Plan, the Overseas Heritage Trail and the Monroe
County Livable CommuniKeys Plan. The exercise shall result in graphic alternatives,
recommendations of the development of specific land development regulations necessary to
facilitate and maintain improvements and community character, recommendations to improve
bicycle and pedestrian access throughout the planning area and an implementation plan that
includes planning estimates sufficient for preparing funding requests.
COST:
$ 120,000.00
FM # 252228-1-14-03
CONTRACT # AI 893
Agreement Date G - l. 7 -03
EXHIBIT "B"
PROJECT BUDGET
This exhibit forms and integral part of that certain Joint Participation Agreement between the State
of Florida, Department of Transportation and the Monroe County Planning Qepartment 2798
Overseas Highway Suite 410, Marathon, Florida 33050-2227 dated ~ -2-7 -03 .
I. PROJECT COST:
$ 670,000.00
II. PARTICPATION:
Maximum Federal Participation
Public Agency Participation
In Kind
Cash
Other
(52.24%) or $ 350,000.00
( 0 %)
Maximum Department Participation
Primary(D) (47.76 %)
Federal Reimbursable (DU) (FRA)(DFTA)
Local Reimbursable (DL)
TOTAL PROJECT COST
$ 320,000.00
$ 670,000.00
SPECIAL CONSIDERATION BY PUBLIC AGENCY:
The audit report(s) required in paragraph 7.6 of the Agreement shall include a schedule of project
assistance that will reflect the Department's contract number, FM number and the Federal
Identification number where applicable and the amount of state funding (receipt and disbursement
of funds) and any federal or local funding action from any other source with respect to the project.
SPECIAL CONSIDERA nONS BY DEPARTMENT: None.
Qa
@; user 1.0. FI989HL
<MVS@OOT>
06/13/2003 04:44 PM
To: PL630MP@dot.state.f1.us
cc:
Subject: FUNDS APPROVAL/REVIEWED FOR CONTRACT AI893
STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION
FUNDS APPROVAL
Contract #AI893 Contract Type: AI
Vendor Name: MONROE COUNTY PLANNING DEPT
Vendor ID: VF596000749054
Beginning date of this Agmt: 10/11/00
Ending date of this Agmt: 06/30/04
Method of Procurement: G
************************************************************************
Description: 0001;25222811403,SL
************************************************************************
ORG-CODE *EO
(FISCAL YEAR)
AMENDMENT ID
*OBJECT *AMOUNT *FIN PROJECT *FCT
*BUDGET ENTITY *CATEGORY/CAT YEAR
*SEQ. *USER ASSIGNED ID *ENC LINE(6S)/STATUS
************************************************************************
Action: SUPPLEMENTAL
Funds have been: APPROVED
55 062010630 *TP
2003
SOOl
*790015 *
*55100100
*01 *
50000.00 *25222811403
*088854/03
2 *0003/04
*615
TOTAL AMOUNT:
*$
50,000.00 *
FUNDS APPROVED/REVIEWED FOR ROBIN M. NAITOVE, CPA, COMPTROLLER
DATE: 06/13/2003
(at
@; user 1.0. FI913RP
<MVS@DOT>
06/04/2003 03:27 PM
To: PL630MP@dot.state.fl.us
cc:
Subject: FUNDS APPROVAL/REVIEWED FOR CONTRACT AI893
STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION
FUNDS APPROVAL
Contract #AI893 Contract Type: AI
Vendor Name: MONROE COUNTY PLANNING DEPT
Vendor ID: VF596000749054
Beginning date of this Agmt: 10/11/00
Ending date of this Agmt: 06/30/04
Method of Procurement: G
************************************************************************
Description: 0001;25222811403,SL
************************************************************************
ORG-CODE *EO
(FISCAL YEAR)
AMENDMENT ID
*OBJECT *AMOUNT *FIN PROJECT *FCT
*BUDGET ENTITY *CATEGORY/CAT YEAR
*SEQ. *USER ASSIGNED ID *ENC LINE(6S)/STATUS
************************************************************************
Action: SUPPLEMENTAL
Funds have been: APPROVED
55 062010630 *TP
2003
SOOl
*790015 *
*55100100
*00 *
320000.00 *25222811403
*088854/03
2 *0002/04
*615
TOTAL AMOUNT:
*$
320,000.00 *
FUNDS APPROVED/REVIEWED FOR ROBIN M. NAITOVE, CPA, COMPTROLLER
DATE: 06/04/2003