09/20/2000 Goals
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
DISADVANTAGED BUSINESS ENTERPRISE GOALS
FOR
FLORIDA KEYS MARATHON AIRPORT
Reviewed for legal
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Calvin J. Allen
METHODOLOGY FOR DETERMINING GOALS (49 CFR 26.45)
Overall Goals
The overall goal period for Marathon Airport's Disadvantaged Business Enterprise Program for
federally assisted projects is established on an annual basis, beginning on October 1, 2000, and
ending on September 30, 2001. The Overall Goal for fiscal year 2001 has been set utilizing the
methodologies described in CFR 49 Part 26 as follows:
Marathon Airport's Overall DBE Goal for FY 2001 is the following: 13.2% of the federal financial
assistance which the Airport will expend in DOT-assisted contracts.
Given the amount of DOT-assisted contracts the Airport expects to let during FY 2001, which is
$405,000. the Airport has set a goal of expending $53,460 with DBEs during FY 2001.
Methodology
The following is a summary of the method used to calculate the Airport's goal.
Step 1 - Determining a Base Figure Representing DBEs' Relative Availability.
The Airport elected to use the Methodology described in 49CFR26.45 (c) (1) to determine the
base figure for the relative availability of DBEs. The Airport started the determination of its FY
2001 goal setting process by identifying a base figure for the relative availability of DBEs based
on demonstrable evidence of the availability of ready willing and able DBEs as compared to the
availability of all businesses participating on DOT-assisted contracts (hereafter, the relative
availability of DBEs). Analyses of the Airport's previous five (5) years' AlPs; discussions with
Airport staff and consultants; and a review of the Airport's Bidders' List revealed Monroe County
Florida as the Airport's "local market area".
A base figure of 13.2% was determined by utilizing CY 1997 Census Bureau data, plus data
from the Florida Department of Transportation Directory, Marathon Airport's DBE Directory, and
Monroe County's DBE Directory. The 1997 Census Bureau's County Business Patterns data
and the DBE Directory information were extracted for construction and professional service
trades for the Airport's "local market" area in the same SIC Codes where activity occurred
during the performance of the AlPs in the Airport's 5 year history. The base figure was
calculated in the following manner:
Total Number of Census Bureau Establishments in
Monroe County (1997) 343
Number of Certified DBE firms in Monroe County's
And FDOT's DBE Directories 45
Base Figure (Percentage of Available DBE Firms) 13.2%
Step 2 - EXAMINATION OF AVAILABLE EVIDENCE TO DETERMINE WHAT
ADJUSTMENT, IF ANY, IS NEEDED TO THE BASE FIGURE.
Section 26.45 (d) cites numerous examples of the various types of data to examine in order to
adjust the base figure. Our examination efforts included a five year history of the dollar volume
and overall percentage (5YR avg.) of AlP tasks performed by DBEs; the similarity of FY 2001
tasks as compared to previous years' AlP tasks; the geographic location of those DBE firms;
and the number and type (SIC Codes) of DBE and non-DBE firms participating on those AlPs.
Since the Airport received "zero" responses to its advertised DBE goal (see page 16a) the staff
conducted no town meetings. Miami's (Dade County) disparity study (1992), the closest study
done in this geographic area, is too old, and focused on numerous areas which would not
impact this methodology calculation. The Airport's FY 2001 AlPs will involve the same SIC
codes as previous AlP's and will probably be conducted by the same pool of DBE firms who
have worked on previous AlPs due to the fact that Monroe County is a 130 mile chain of islands
stretching from Florida City to Key West, the extreme southernmost tip of Florida and the United
States of America. Based on these analyses and facts, the staff decided that no adjustment to
the base figure is necessary, and establishes a feasible and attainable overall DBE goal of
13.2%.
Breakout of Race-Neutral and Race-Conscious Participation
The Staff has "zero to limited" evidence to support the impact, whether positive or negative, of
the sole use of race-neutral means on its DBE participation level at the Airport, and has decided
to institute, alternatively, the use of both contract goals and race-neutral means to achieve its
Overall DBE participation goal at the Airport. The estimated breakout of race-neutral and race
conscious participation will be adjusted as needed to reflect actual DBE participation. Race-
neutral and race-conscious participation will be tracked and reported separately. For reporting
purposes, race-neutral DBE participation includes, but is not necessarily limited to, the following:
DBE participation through a prime contract which a DBE obtains through customary competitive
procurement procedures; DBE participation through a subcontract on a prime contract that does
not carry a DBE goal; DBE participation on a prime contract exceeding a contract goal; and
DBE participation through a subcontract from a prime contractor that did not consider a firm's
DBE status in making the award (e.g. an established relationship between DBE and prime
contractor).
A. Race Neutral Methods
The Airport shall meet 1.2% of its annual overall goal through the use of race-neutral
methods. Race neutral measures may include: 1.) arranging solicitations, times for the
presentation of bids, quantities, specifications, and delivery schedules in ways that facilitate
DBE and other small businesses' participation; 2.) providing assistance in overcoming
limitations such as inability to obtain bonding or financing; 3.) providing technical assistance
and other services; 4.) Established a program to assist new, start-up firms, particularly in fields
in which DBE participation has historically been low; and 5.) assisting DBEs, and other small
businesses, to develop their capability to utilize emerging technology and conduct business
through electronic media.
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B. Contract Goals
Contract goals shall be used to meet 12.0% of the Airport's overall goal; and such goals can
only be used on contracts, which present subcontracting opportunities. However, contract
goals shall not be utilized for Part 26 Federally funded FY 2001 projects beyond the attainment
of the annual overall goal. This requirement applies to both construction and non-construction
(Le., architectural, engineering, other professional services, equipment, etc.).
In lieu of separate ethnic group goals, a single goal for DBEs is also used for the contract goal.
The appropriate goal will be included in each contract solicitation. Individual contract goals may
vary from the overall goals. A contract goal is established by determining that portion of the
overall goal which the staff anticipates the Airport cannot meet by race-neutral means; and such
goals for Part 26 Federally-funded FY 2001 AlPs shall be expressed as a percentage of the
Federal share of DOT-assisted contracts.
Note 1.
If a contract goal has been established, a bidder may not meet the requirements of the
bid specification by stating that it will accomplish all work of the contract using its own
employees. First, it must demonstrate, to the Airport's satisfaction, that it made good faith
efforts to meet the goal, and despite those efforts, was unable to subcontract any of the
work to DBEs.
Note 2.
The good faith effort requirements of 26.53 shall be required in every instance
where a contract goal has been established.
DBE Goals Process
Marathon Airport will submit its overall goal to DOT on August 1 of each year. Before
establishing the overall goal each year Marathon Airport will consult with various minority and
women trade organizations, including Chambers of Commerce, the National Association of
Minority Contractors, the Association of General Contractors and other groups to obtain
information concerning the availability of disadvantaged and non-disadvantaged businesses, the
effects of discrimination on opportunities for DBEs and the Airport's efforts to establish a level
playing field for the participation of DBEs.
Marathon Airport will publish a notice of the proposed overall goal, informing the public that the
proposed goal and its rationale are available for inspection during normal business hours at the
Airport Director's Office for 30 days following the date of the notice, and informing the public that
Marathon Airport will accept comments on the goals for 45 days from the date of the notice.
The notice will be published in the Key West Citizen. In addition, the notice will be sent to
appropriate local minority and women professional organizations and/or chambers of
commerce. The notice will include addresses to which comments may be sent and the address
where the document may be reviewed. The overall goal submission to DOT will include a
summary of information and comments received during this public participation process and
Marathon Airport's responses. Marathon Airport will begin using the overall goal on October 1
of each year, unless other instructions have been received from DOT.
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