Miscellaneous
O!!~Y~2~~E
(305) 294-4641
(-.-..--.
BOARn OF rOTJNTV rOMMTSSJO~
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Wilhe ~/.... ~ r ~
Nora' .
Mary /' /
Y ,-:h
~rr-td bV~ftr~
Engineering Department
5100 College Road
Key West. FL 33040
January 28, 2000
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Barry C. Lock, Vice President
GameTime / Dominica Recreation Products, Inc.
P.O. Box 520700
Longwood, FL 32752-0700
RE: Astro City Playground, Key West- Construction Contract
Dear Mr. Lock:
Thank you for your letter of January 26, 2000. Most of your concerns regarding the Contract are
the result of my hasty attempt to make our standard construction contract fit an unusual situation.
To address your concerns:
Section 00500-1, Section 00900-8,9,10: While changing the name of contractor to "GameTime"
from "Dominica Recreation Products" is probably not much of a problem, it may require that
approval of the change be obtained from the Board of County Commissioners, which does not
meet again until February 16,2000. Such approval is required for any change of the document,
but as the Agenda Item specified "GameTime c/o Dominica Recreation Products" we might not
need to wait. You may make that change on your documents and initial the change.
Section 00500-3: We will wait for the purchase order before issuing a notice to proceed.
(Realistic requests for delays are unlikely to be denied; the schedule is to discourage
unreasonable delays.)
Section 00500-9: We do not require additional shop drawings unless your installation contractor
needs them to properly install the equipment.
Section 00500-17: Monroe County is obtaining the permit from the City of Key West. Your site
contractor would only be required to "sign on". A bond is not required for this contract.
Section 00500-4: If the invoice is issued when the contract is finished and release of liens are
submitted, there is no need of retain age. We had anticipated that a partial payment (for
equipment) would be made after receipt of equipment, and that the next request for payment
would occur when the installation was completed. If there is no "punch list", there is no
retainage.
Section 00900-1: Insurance proof from the contractor on the job is what is required by our Risk
Manager. Therefore, if John Fitzgerald is doing the work, his insurance is required. GameTime
would not also be required to furnish insurance.
Section 01000-2: The calculated quantities of excavation and sand were my own and may be
liberal as this is an existing playground with an excess of sand (some usable, some not), and
some of the equipment is replacing previously existing. There is one structure which was
improperly installed in 1994. Britton Howze did not think the installation contractor would be
averse to removing and replacing some extra material near this play structure since he is on the
job with excavation equipment, so an allowance was made for that quantity also. Excavation,
material removal, and supply of additional playground sand as required are shown as estimated
quantities with payment to be made on field measurements. If the site contractor does not wish to
include this work, we will not force him to, we will just adjust quantities to suit.
I hope this meets with your approval and adequately addresses your concerns. If you only modify
the name on the contract to GameTime, we will probably not even need to get Board approval
again. The additional swing frame will probably not need excavation and sand replacement. If it
does, we can accommodate that need through field quantity adjustment. Consequently, please
quote the price additional for swing set frame, one swing to match the other three, associated
freight and installation exclusive of use area preparation. Obviously, with one working day left in
the month, we are not going to meet the January 31 deadline for getting a purchase order back to
you. If you will extend that date in writing for our purchasing department, I see no further
barriers to completion. This means of placing a playground has been a first for both me and the
County, and has had some learning involved. The next should proceed more smoothly! Please
call if you have additional questions.
Sincerely,
ohn Prosser
Design Engineer
Revised 3/99
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: 01/19/2000
Bulk Item: Yes IZI No 0
Division:
Public Works
Department: Enaineerina
AGENDA ITEM WORDING: Approval of a contract with GameTime cia Dominica
Recreation Products, Inc. for the purchase and installation of playground equipment at
Higgs Beach, and authorization for Mayor to execute same.
ITEM BACKGROUND: The playground equipment at Astro City/Higgs Beach has
deteriorated with some equipment already removed for safety reasons. New equipment
is desired. To expedite replacement, we would like to piggyback on to an existing
SNAPS agreement (State Negotiated Agreement Price Schedule.) We are checking
with other vendors for comparable play units at a lower cost, but thus far this is the best
contract.
PREVIOUS RELEVANT BOCC ACTION: As part of the budget, on September 22,1999
the BOCC approved the use of $50,000 TDC funds for the installation of playground
equipment at Higgs Beach.
STAFF RECOMMENDATION:
Approved as stated above.
TOTAL COST: $46.665.00
COST TO COUNTY: $46.665.00
REVENUE PRODUCING: Yes 0 No IZI
BUDGETED: Yes IZI No 0
TDC Funding
AMOUNT PER MONTH
YEAR
APPROVED BY: COUNTY ATTY 0 OMS/PURCHASING 0 RISK MANAGEMENT 0
ITEM PREPARED BY: ~ ,L.-
County Engineer, Engineering Department
David Koppel
DIVISION DIRECTOR APPROVAL:
DIVISION DIRECTOR NAME:
c2r/
Dent Pierce
DOCUMENTATION: INCLUDED: ~ TO FOLLOW: 0 NOT REQUIRED: 0
DISPOSITION:
AGENDA ITEM #:
:~~ ~~ :..- ~:..
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. I
MONR('E COUNTY BOARD OF COUNTY CO
SIONERS
CONTRACT SUMMARY
Contract # ....
Contract with: 'D/JNl;,., it'~ r<<Cr-~+:OA ?,..o~~,:r~. Effective Date: / /
Expiration Date: / I
Contract Purpose/Description: S t-totJ I.., IJ /7 -J"..I!J IA.-~ .e'[ u;/J 11;\'-".j-
"1 , ,
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I ,
Contract M:mager 1)""-11 " &oJ J.( <Jk) I
lfq;J.7
(Ext. )
~j ;"'t!:c.,..;~
(l!JeparaDeiit)
for BOCC meeting on C> I II' I ~o
Agenda Deadline: 01. I/),,> / ~.
CONTRACT COSTS
Total Dollar Value of Contract: $ J,t~,t-~S.oO Current Year Portion: $ '1("" ,"t...S "!!-
Budgeted? Yes.,.L No Account Codes: .~. r- %.tf"60 - 51 ",' , 1e -Co... 18s2....
Grant: $ ,:31 - Z,Q51l -~O-b3o -
County Match: $
Estimated Ongoing Costs: $
(Not included in dollar value above)
ADDmONAL COSTS
/yr For: ,
(eg. JmlintMlllU~. utilities. janitorial. salaries. etc.)
CONTRACT REVIEW
Changes
Needed
Yes No
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/ /
Reviewer
Date Out
Date In
Division Director
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. .B.lPur~ing
Ufu.Qg
County Attorney
_1-1-
Comments : jt tv\ -
AD, K .
OMS Form Revised 8/30/95 MCP #2
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Dominica Recreation Products,
the park and playground professionals
.
Inc.
Febrnary 14, 2000
Mr. John Prosser
Engineering Department
County of Monroe
5100 College Road
Key West, FL 33040
RE: ASTRO CITY PLAYGROUND
Dear Mr. Prosser:
Enclosed please find the completed contracts, which, with your letter dated January 28, 2000,
specifY all terms and conditions under which we will complete your project.
We have completed all changes on the contract forms as you directed and would note that you
will receive two invoices. The first invoice for equipment / delivered on site, payable net 30 days,
in full (without retainage) from the receipt of the invoice. You will then receive an invoice for the
balance due for installation services, to include any increases due to County Change Orders with
payment due net 30 days, injUll, with "punch list" items, if any, completed.
Please do not hesitate to contact us if you have any questions.
Sincerely,
6ameTlme
Dominica Recreation Products, Inc.
~'~
Vice President
I 0
o 1
P.O. Box 520700 · Longwood, Florida 32752-0700
Local (407) 331.0101 · Fax (407) 331-4720 · (800) 432-01
e-mail:drp@gametime.com
RcprcSCntlnR Sa",e'7:",e @ Since 1969
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Enclosures: Four (4) Contracts
BLlsv February2000-1trs
FEB-17-00 THU 2:21 PM
P. 1
~
Mot1roe COUt1ty Et1ait1~~rit1e ~
5100 ColI~~e Road, Key WefOt, FL 33040
Qffice of:
John Pro66er. (D~6igt1 Eneine~r)
Me5f}a~e to:
Fax #: '3 ~((,
Direct Phon~: (305) 292-4525
Engineering Dept. FAX: (305) 295-4321
::rAN HO+A/evt
Total pa(de5: ~
Date: 2-~7.4
,
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,
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iV\s",,.-~~ TkA.f- c,..>~{( k ~~D..-hrl if A.~""-~~ ~ LtM~+
... ~ ""'it ( ~ <mI# 'r ;,,~..eI' ",.1-l.. ..u. 'It.... 'f"";r<-K ...",:/," W-<-.
tv: ({ ~- ~ ~ C-rAfr---l-'f-or c?-YI. <),'+<... ~4-;1 e.>y~:r,'t-a-~
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(2.5~,M't-n.J~ ~.
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~_=-14-1999 09:27
JJ~t-'
tiam87iiii~
Enriching Childhood nnugh _
D8Ic: ] 2/14/1999
Quote': 99113161
QIx
1
1
4
3
2
1
1
1
4
1
1
1
1
1
1
Mcmroe Ccnmty P~..mg
R.aviIed 12.14.99
>>Jobn Proaer. Design 'F~
5100 Collcp RoIId
~W.FL33040
tan! ~
PS 1124 FIId8SV Fest CuICGID. TreoScape Modo-
1084 ur .t.P., SwiDa 3 1I2"Cd
1483 2955 Bc1t s.t 3 1/l" Cd
1472 2953 Bvebr SeIt 3 1/2" Od
191 Stlllicm. Alum. Coil Spriaa
6056 Race CIr SlddlCIIIItD
6058 Two Sella' JelClP
200 Four Seat Buck-A-Boat
2313 SM~e SlIt
6199 8Pl"Jrhne nw-
9899 B".1rMe ~-Wbeeldudr Acxas
1338 ~SPBCeS\'It8D
NOTE! Above is SDWe Frws~A MocIuIe
6510 S08CC AIda
564 Curwd }U1Jme8 Beam
Teals for Quote #I 99113161
4~:r ( "';"';14 (.<:::IQ r. IOc/ IO.;J
Phoac: 30s..292-452S
Fa: 305..295-4321
W.,.
4,257.0
465.0
52.0
36.0
128.0
136.0
136.0
296.0
28.0
28.0
27.0
301.0
Unit Price
21,230.00
742.00
115.00
125.00
427.00
640.00
640.00
849.00
73.00
353.00
318.00
1,453.00
E~M Price
21,230.00
742.00
460.00
375.00
854.00
640.00
640.00
849.00
292.00
353.00
318.00
1.453.00
360.00
336.00
128,902.00
14,335.00 -
$137.01 -
12.710.01
ToIBl: ~
DaIaGt 1IIe Ibove for purchase ClIl Stale ofPlorida SNAPS Contract 11650875 . Sccoad discouDt ~ on order received
tbrouah 1.31.00 only. Please choose ftom the followiDa:
_>>OpdoDa1 Cq.~ iJI,.naPftII by GsmeTDDe certified iDstallers add 54,425.00 (Exclusive of lIlY site prep.,
equipmaat damIp due to "bittiDg rock" bc1cnr grade. safoty surfieiD& or JM~ border JII8IeriaIs.)
~>To iaclude tile 12" excawtioo 016,750 sq. ft. of"'"lltiftg soil in area. add 56,007.50 (c:xcavaaed soil rmnm1u: on
site)
>>To haw the ueamed soil remowd fiam die __ add 13,442.50
- >>To iDoIudo 1110 ddivay & iDsatJl,pOll of a 12" dc:pIh of250 eabic ymts of IIIDd in area. add $6.~0.00
- ) GRAND TOTAL INCLuDING AU. OPllONAL ~S46,66S.00 .( ..
R.v.... - 14-Dec-lI- 10. swing frame seat ~ .11 t)81t seata. 88p8rate buCket seat quantity
for exiltlng frame. PLEASE CONFIRM existing frame is 83 %- 0.0. or swing hangers for bucket
seata will not be able to be utilized.
OameTime
c/o Dominica Recreation Products
P.O. Box 520700
Lonawood. FL 32752-0700
Phone: 407-331-0101
Fax: 407-331-4T.!O
Email: brittoDh@pmetime.com
Proposal for GameTime Equipment
Ship ZiD: 33040
EIIIIiI:
132.0
78.0
Ead of LiDo Items
6.107.0 lbs. Sub Tot8I:
Lea DiICOUIII:
AdtItionaI Discount on ~!by ~~31...
Preilbt
360.00
336.00
jOVV)1A~ ~~J
lwl~.Vj Gr;{\']
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~ ~ A-sfro e,'-I.
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Certification
National Playground Safety Institute
Proudly Recognizes the following
Team Members & Installers as
Certified by NPSI
Dominica Recreation Products Team:
Rob Dominica certified 3/1/96; re-certified 3/1/99
Barry Lock certified 5/1/96; re-certified 3/1/99
Chuck Figlia. certified 10/1/96
Henry Pacella certified 10/1/96
Scott Bauer certified 12/1/96
Julia George certified 3/1/99
Layla Fader certified 3/1/99
GameTime Certified Installers:
John Fitzgerald, Inc.
(serving Florida)
John Fitzgerald certified 5/1/96
Mike Gardner certified 5/1/96
Outdoor Construction Company
(serving Georgia & Tennessee)
Larry Miller certified 10/1/96
3/99
, ,
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In
;1
roduct Liability
Insurance
= Dominica
Recreation
Products, inc.
1';'s00-432-0162
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PROOUCIR
Aon Risk Services J:nc. of WI:
'Two Plaza Bast - Suite 450
330 B lCilbourn Avenue
~lwaukee. WI: 53202-3179
000-000-0000
lIIISURID
Gametime-division of PlayCore
Wisconsin. J:nc.
P.O. Box 121
Fort Payne. Al.. 35967
0111111'111;1141111:::::::; "M~:~:::::::~::~;:;;:::::::;~:~!::?,::"";';';';"':';"':;:;:.;;:::";:"':;;';:1::t!I::;~{"
. ..., ...........'...:<::":':.::...:.:.;.:.:.".. Tf.flS CERTIFICATe IS ISSUED AS A MATTER 0
ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE
HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR
ALTER THE COVERAGE AFFORDED BY THE POUCIES BELOW.
COMPANIES AFFORDING COVERAGE
COMPANY
A Columbia Casual
COMPANY '
B Ro al J:nsurance
COMPANY
C American National Fire J:ns Co
COMPANY
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THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMa> ABOVE FOR THE POUCY PERIOD
INDICATED. NOTWITHSTANDING ANY REQUIREMENT. TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
. CERTIFICATE MAY BE ISSUED OR MAY PERTAW. THE INSURANCE AFFORDED BY THE POUCIES DESCRI8ED HEREIN IS SUB:lECT TO ALL THE TERMS.
EXClUSIONS AND CONDmONS OF SUCH POUCIES. UMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
co TYPE OF INSURANCE POlICY IIIUII8ER POLICY EFFECTIVE POLICY EXPIRATIOlII UMn'S
LTR DATE lMMIDOIYYJ DATE lMMIDOIYY)
GENERAL UAIIlUTY GENERAL AGGREGATE . 2.000.000
A X COMMERCIAL GENERAL UAIIlUTY PCL-167046443. 2/26/99 2/26/02 PROOUCTS . COMP/OP AGO . 2.000.000
CLAIMS MAOE ~ OCCUR PERSONAL . NN INJURY 1.000.000
OWNBl"S . COIIlTIlACTOR'S PROT I EACH OCCUIlRENCl! . 1.000.000
X Expiration Date i FIRE DAMAGE !Any _ fireJ 500.000
I 2002 I MED EXP 'My _ '*-' I. 5.000
r- I COMIIINED SINGLE LIMIT I S
ANY AUTO.
ALL OWNED AUTOS BOOILY INJURY S
SCHEDULED AUTOS ,... ---'
H HIRED AUTOS BDDII. Y INJURY I
! ! NDN.OWNED AUTOS ..... -, : s
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: GARAGE UAIIIUTY ~~~_!O_~.! '~~c'~_i ~____...___.__ ... .'
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. I .1 EACH ACCIDENT I .
n AGGREGATE i .
! EXCESS UAIIlUTY ! EACH OCCURRENCE . 10.000.000
B : X I UUBlIEU4 FOAM PHN 013025 2/26/99 2/26/00 I AGGREGATE s 10.000.000
OTHER THAN UMBRELLA FOAM SJ:R S 0
WORltERS COMPENSATIOlII AND i I , I WC STATU-
I. i
EMPLOYERS' UAIIlUTY i ~ I EL EACH ACCIDENT S
THE PROPRIETOR! "1 I:
W1NCL
PARTNERSlEXECUTlVE i EL DISEASE . POLICY LIMIT
I OFFICERS ARE: ! i EXCI. I : a DISEASE . EA EMPLOYEE
0THBl
C Excess Umbrella BXX9773685 2/26/99 2/26/00 Limits: $40.000.000
Asrsr/$40.000.000
Occurrence
DESCIlIPTIOfII OF OPEMTIOfIIS/LOCA1'ICIIISNEHICLE rTEMS
Certificate holder is named as an aclc:litional insured per Broad Fo:rm Vendor
endorsement. PlayCore. J:nc. (Parent Corp.) is an Additional Named :Insured.
~~:iH9tPJ.I.,{mi1:n:::t:::@fltIJ@:mmt@,@;:r:nwfi@~:.Di@t::@@%:tIU{1~mJ)i;D9N:MWl~a.t~tl.M*M{iWi]UMli%f.f:mI.;_llm~:mi~;~:N::@:::;:;::;;%
SHOULD MY OF THE MOVE ~ POUC& 8E CMCELUD BEFOftE THE
EXPIRATIOlII DATE THEREOF. TME _ COMPANY WILL ENIIEAVOR TO MAIL
~ DAYS WRITTIN NOTICE TO THE c:IInW'ICATE HOLDEIl NAMED TO TME LEFT.
lIlT FAIWRE TO MAIL SUCH NOTICE "POSE NO oaIGATIOlII OIl UAIIlUTY
AGENTS OIl IlEPtIESENTATIVES.
324453003
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ACORD 2~ (7197>>
407 3314720 P.04/04
'-"';. _~U"TIONUNLY AND CONJoAD NU lQl,;"I1) UruN ruu I~ ",t.IUltl~^a'"U..t.lt.I\. '"~\.t.l\lIrl""AIr.Il>I'lVl AN
':'"'.~ar .-::::r----OR ALTER THE COVERAGE AFfOllDED IIY THE POUe . Ilt!LOW.
-~, .
~~-- OCT 11 1999 II
-~:::- SERVICES. INC. I Name and LIBERlY -
'~.-111' - ~ ~. ~ address of MlITUAL
~:e<ft sTJEB'l' WEST , ... .
. ::.~. no . 3~2.0~_-. :_ _ . . Ins~~... '. .
· L ~........- ,..... by" CIIn1*lY......... JXIIICriM) ~beIaw. 'TM ~-~ ~ Ilelllld DGIIrMIeI) Is IUbjId 110 1ll1he1r...... adUt.
, .. .. ........ OIl ~-.............. IoU ................... .nn 01 00ricIII0n GI ""I OonIrEttltClllWdOCuMnl wIIh MIped 10 wi*" this CII'Il'aM inay lie ~.
.., ...,dIOfIl.... Ie._ -., ..,
". . f
.. . UP. DATE
.[JCONTINUOUS POUCY NUMBeR LIMIT OF LIABILITY
TYPE OF POUCY [J EXJEN)ED
iii POUCYTERM
WORKIRI OOVMAOE AFFORDI;D UNDER we &IIPLOYERS UABIU1'Y
LAW OFnE FOLLOWING STATI!8:
COMPeNSA11ON ALL STATE EXCEPT BcxIIy InjuIy 81 AecId8nt
MWA2-63D-004156-017 $1,000,000.00 EecI1
711/2000 MONOPOlISTIC STATE ~
FUND STATES . BodMy Injury By DtMne
- $1,000,000.00 r=r
WC2-631-004155-027 . ID MT OR WI 8cxfi1y Injury By DI8ease
& NY EFFECTIVE 7/1/99
$1,000,000.00 ~
GENERAL LIABIUTY General AggnIgate . Other Ihan ProductslComplel8d
o OCCURRI!NCf! PnldudsICompIeIild Opelillon$ Aggregate
o CLAIMS MADE BocIlty Injuty and Property Damage UeDlity Pet
., .. 0cc:umIncle
Personal Injury Per PetIOnI
rDATE I 0lpnIutlan
OCher r
AUTOMOBILE LlABlun EadI Accident. Sl~ UIWt
B.I. and P.o. Combined
0 OWNED Ead'I Person
0 NON-owNEO Each AedderIt or
0 HIRED Each Acddent Of -
OTHER
ADDmONAL COMMeNTS
COVERAGE IS PROVIDED FOR ONL V THOSE EMPLOYEES LEASED TO, BUT NOT SUBCONTRACTORS OF:
JOHN FITZGERALD
. If 1tle certIftcata eICIlII.-on ..II Clll'IIInuouI tit 8IlIenCI8CI tIn'n, you will.. noliIiBd if IlIMJIlIlIII ie ..~ or.... before lhct C8IIIf'ICaI8 ~ ...
INCW. NCmC:IHHOI ANY ~ WHO. WITH IN1WNT TO t:IIlI'IW.II;) ~ ICNOWING ~T HE 18 FACILITATING A FRAUD AONHSr AN INSURER, SUIIMlTt Nt
AI'f'LlC:'ATION ORI'Il.t8ACI.AIM CXlHTAlNING A PAUI&OI(DICIPtM$TAlIiNIiNT IS GUll.1Y OF INIUIWICEFfWID.
.-oRTANI'NCmCe'n:lFLOlaDo\~MDCMtlPICA,.HDLIII!IRS ~ 1N1le:I!\IINTYOUMAV&ANYQUES1IONSORrGa:lNOIlMATION Liberty Mutual Group
AIIOUT1l41S CS{JF!CATi ~ANYREASON. PL&A&Ii COftTACT YOuR lOCALSHJ!S'~ WHDIIIi NAlEAND1B.EPHDNIUI~ AI'PfM8..TIlE
LDM!R IUGHT HAND ca.EIl (III"'" C~TJ. 1'H(i N'f'ftOPRIATE LOCAL MLU OI'l'lCl! IlWUNG ADDRESS MY AUlD BE 0IIT4IoIHiO BY CM.LIMS YHlS
~NOT ~..~.&aICIU.A1ION: tNOT APPllCAIILE UNUSII "NUI&It OF MVlI& EN1aB BOW.' IlEFOM THe ~11JN DAle THE t:1JMPNtt WILL
-- ~RI!IlUCa1Hl! II'I8UIWCI: N'J'0IWm UNDD1ltIiA8O\lE POLI(:IE.$ ONn..AT I.M8T XX \n ~ ~
fIiOHDu:CA . 3001 . ,. .. . ~ ~
::I)RJlFlCA~ p, O. BOX 520 700 M Helene McBrearty
HClLDIR LOHm<<lOD. I'L 32752-0700 AUTHORIZEDREPRES!!NTATNE
L
~
Wayne, PA
0Ff1CE
(610)-971-9394
PHONE NUMB!A
10f5l9Sl
DATE ISSUED
". ...-':-.... :-.~~. ~..~.., ~~ -- ---- _.~ --.--.- --.- -.--......--.- -.- ----....
, ~' ..'. ':'. , .<' " ..... . ,'" ...... c...= h .---------,: , -,,__
TOTAL p.~ 04" ....
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