Item H2
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: Auoust 20. 2003
Bulk Item: Yes D No ~
Division: Manaoement Services
Department: Administrative Services
AGENDA ITEM WORDING: Approval of the recommendations of the Human Services
Advisory Board for County fiscal year 2004.
ITEM BACKGROUND: The Human Services Advisory Board has reviewed applications
from Human Service Oroanizations in the County and met on July 30. 2003 to finalize its
recommendations to the BOCC. Recommendations are attached.
PREVIOUS RELEVANT BOCC ACTION: Discussion of various human service fundino
issues durino commission meetinos and budoet hearinos from February throuoh July
2003.
CONTRACDAGREEMENTCHANGES:nffi
STAFF RECOMMENDATION: Approval.
TOTAL COST: $1.304.950.00
COST TO C0UNTY: $1.304.950.00
BUDGETED: Yes D No ~
SOURCE OF FUNDS: oeneral revenue
fund/ad valorem taxes
REVENUE PRODUCING: Yes D No ~
AMOUNT PER MONTH
YEAR
DIVISION DIRECTOR APPROVAL:
APPROVED BY: COUNTY ATTY D OMB/PURCHASING D RISK MANAGEMENT D
,'/
k JL~<--i!~ (18xz ~t~A~_/)
Sheila A. Barker
DOCUMENTATION: INCLUDED: ~ TO FOLLOW: D NOT REQUIRED: D
DISPOSITION: AGENDA ITEM #: .# 02 ~
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Draft - not yet approved by Human Services Advisory Board
MONROE COUNTY HUMAN SERVICES ADVISORY BOARD
MINUTES OF MEETING HELD ON
July 30, 2003
Conference Room
Monroe County Regional Government Center
2798 Overseas Hwy
9:00 AM
Marathon, FL
Board Members Present:
Alexsandra Leto
Kirk Bondurant
Sylvia Murphy
David Paul Horan
Todd Firm
Staff present:
David Owens, Grants Administrator
Louis LaTorre, Social Services Director
Board Member Absent: David Paul Horan
[A recording of the complete meeting was made by Dave Owens, Grants Administrator, and
is on file in his office. References to time in these minutes will facilitate location of
discussions on the recording.]
At approximately 9: 15 AM, Chair Alexsandra Leto noted the existence of a quorum and
called the meeting to order. Human Services Advisory Board members, applicants, and staff
introduced themselves.
Sylvia Murphy made a motion, seconded by Kirk Bondurant, to approve the minutes of the
March 6, 2003 meeting. Motion passed unanimously.
The Board briefly discussed the categories of funding and priorities. Dave Owens outlined
the total amount available, $1,304,950.00, and recent County Commission action to
increase that amount from $1,064,950.00. He also noted the additional applications that
were received from Big Pine Athletic Association, Florida Keys Childrens Shelter, and Wesley
House. Kirk Bondurant reminded everyone that the HSAB had attempted to get extra
funding from the Commission earlier this year, but had failed.
Alexsa Leto asked if Board members had been able to review the additional applications,
and all replied that they had. She noted that she had not yet reviewed them.
David Paul Horan arrived at approximately 9: 19 AM.
Alexsa Leto proposed that the Board discuss the categorization of each organization's
request at the beginning, before applicants address the Board. She read each category, and
the organizations in each, as she had categorized them. Helpline's request to be
categorized in core services was briefly discussed, and Board members concurred that
Helpline's application belonged in the quality of life category. All members concurred, but
no motion or vote was made. [categorizations are shown on the accompanying
spreadsheet, and were approved en masse later on in the meeting]
Dave Owens discussed the options for handling the additional $240,000.00 in funding given
to the Board at the Commission meeting on Friday, July 25th. He added that there were no
specific instructions from the Commission as to the use of that funding. He noted that he
would hate to see organizations that applied for the same amount as last year, knowing that
the Board had the same amount of total funding as last year, penalized for not having
approached the Commission directly for funding. Alexsa noted the awkward position into
which the Board had been placed, and suggested that the Board wait until all presentations
Draft - not yet approved by Human Services Advisory Board
had been heard before addressing the use of the additional funds. David Horan outlined his
discussion of human service funding before the Commission on July 22nd, and his impression
that the Commission indicated very strongly on a couple of agencies that they wanted them
funded at a particular amount. He added that, if we don't go along with that to a great
extent, that our recommendations would be changed when they go before the Commission.
Alexsa Leto noted that those wishes were not expressed by the Commission. Dave Owens
noted that the Administrator and budget staff questioned the Commission twice about
whether instructions accompanied the additional funds, and the Commission responded that
there were no instructions. Louis LaTorre discussed the additional applications and his
discussion with the Mayor regarding them. Dave Horan added that the Commission, in his
opinion, indicated very strongly that the Commission, for example, voted unanimously for
$100,000.00 for the Florida Keys Children's Shelter.
Keith Douglass addressed the Board concerning the funding request for the Rural Health
Network. [9:36 AM]
Venita Garvin Valdez addressed the Board concerning the funding request for the Domestic
Abuse Shelter. [9:48 AM]
Mary Casanova addressed the Board concerning the funding request for Literacy Volunteers.
[10:04 AM]
Winston Burrell addressed the Board concerning the funding request for American Red
Cross. [10:22 AM]
The Board took a short recess. [10:33 AM]
Diana Flenard-Moore addressed the Board concerning the funding request for Monroe
Association of Retarded Citizens. She requested $10,000.00 in additional funding for a new
amount of $55,500.00 [this amount would later be corrected to $58,370.00]. [10:51 AM]
Richard Matthews addressed the Board concerning the funding request for the Guidance
Clinic of the Middle Keys. [10: 59 AM]
Barbara Fike addressed the Board concerning the funding request for Caring Friends for
Seniors. [11:01 AM]
Carmen Turner addressed the Board concerning the funding request for Big Brothers/Big
Sisters. [11: 10 AM]
Steve Braddock addressed the Board concerning the funding request for the Florida Keys
Outreach Coalition. [11:34 AM]
Pam Feezer addressed the Board concerning the funding request for DOLPHINS to stop
Domestic Violence. [11 :43 AM]
Marshall Wolfe addressed the Board concerning the funding request for the Care Center for
Mental Health. [12:07 PM]
Elmira Leto addressed the Board concerning the funding request for Samuel's House. [12: 10
PM]
Kurt Stellsner and Sue Loyzelle addressed the Board concerning the funding request for
YMCA of the Upper Keys. [12:117 PM]
Draft - not yet approved by Human Services Advisory Board
Sunny Booker addressed the Board concerning the funding request for PACE Center for Girls.
[12:25 PM]
Kurt Stellsner and Sue Loyzelle returned to the podium briefly to respond to questions from
Board member Sylvia Murphy. [12:29 PM]
The meeting broke for lunch at approximately 12:30 PM.
The meeting resumed at approximately 1 :45 PM, with Board member Horan absent.
Kathy Tuell addressed the Board concerning the funding request for the Florida Keys
Children's Shelter. The Board, Louis LaTorre, and Ms. Tuell discussed funding children's
services through a specific taxing authority. [1 :46 PM]
Anita Brackett addressed the Board concerning the funding request for Catholic Charities.
The Board, Ms. Brackett, and Steve Braddock discussed homeless issues in general, and the
different phases of homeless housing and treatment. [2: 12 PM]
Debbie Barsell addressed the Board concerning the funding request for the Guidance Clinic
of the Middle Keys. [2:35 PM]
Dan Dombroski addressed the Board concerning the funding request for the Boys and Girls
Club. [2:41 PM]
Joe Barker addressed the Board concerning the funding request for Wesley House. [2:51
PM]
Cady Holtkamp addressed the Board concerning the funding request for Just for Kids. [3:00
PM]
Dave Owens introduced Margy McMennamy, Grants Acquisition for Monroe
County, who spoke briefly to the applicants and Board members about ways in which she
may be able to help them regarding grants. [3: 10 PM]
Anthony Culver addressed the Board concerning the funding request for Heart of the Keys
Recreation Center. [3: 12 PM]
Gary Lowe addressed the Board concerning the funding request for Heron House and
Peacock Apartments. [3:26 PM]
Liz Kern addressed the Board concerning the funding request for HospicejVNA. [3:35 PM]
Lou Hernandez and Connie Losley addressed the Board concerning the funding request for
Helpline, Inc. [3:40 PM]
Rene Grier addressed the Board concerning the funding request for Womankind, Inc. [4: 20
PM]
Scott Wade addressed the Board concerning the funding request for the Big Pine Athletic
Association. [4:27 PM]
David Horan made a motion, seconded by Sylvia Murphy, to instruct staff to allocate any
increase or decrease due to a change in total available funding, ineligibility, etc.
proportionately among recipients according to their percentage share of the total
recommended. The motion passed unanimously.
Draft - not yet approved by Human Services Advisory Board
David Horan made a motion, seconded by Sylvia Murphy, to fund the following organizations
in the amounts shown:
Domestic Abuse Shelter: $29,022.00
Literacy Volunteers: $6,200.00
Monroe Association for Retarded Citizens: $48,370.00
Guidance Clinic of the Upper Keys: $92,691.00
Florida Keys Outreach Coalition: $19,928.00
Care Center for Mental Health: $195,189.00
Samuel's House: $38,000.00
PACE Center for Girls: $23,000.00
Guidance Clinic of the Middle Keys: $324,852.00
Boys and Girls Club: $31,000.00
Wesley House: $64,000.00
Heron House/Peacock Apartments: $40,000.00
Hospice/VNA: $40,000.00
Womankind: $25,000.00
The motion passed unanimously.
Sylvia Murphy made a motion, seconded by David Horan, to fund Rural Health Network in
the amount of $35,000.00 and American Red Cross in the amount of $25,000.00. The
motion passed unanimously.
David Horan made a motion, seconded by Sylvia Murphy, to fund Florida Keys Children's
Shelter in the amount of $100,000.00; the motion passed unanimously.
Sylvia Murphy made a motion, seconded by Kirk Bondurant, to fund Catholic Charities in the
amount of $19,348.00; motion passed unanimously.
Sylvia Murphy made a motion to deny funding to Caring Friends for Seniors. Motion failed
for lack of a second.
David Horan made a motion, seconded by Todd Firm, to fund Caring Friends for Seniors in
the amount of $7,000.00. David Horan, Todd Firm, and Kirk Bondurant voted in favor,
Sylvia Murphy and Alexsa Leto opposed.
David Horan made a motion, seconded by Sylvia Murphy, to fund Big Brothers/Big Sisters in
the amount of $22,400.00; motion passed unanimously.
David Horan made a motion, seconded by Sylvia Murphy, to deny funding to DOLPHINS to
Stop Domestic Violence; motion passed unanimously.
Sylvia Murphy made a motion to fund Heart of the Keys Recreation in the amount of
$40,000.00; Big Pine Athletic Association in the amount of $40,000.00; and deny funding to
the YMCA. The motion was withdrawn after some discussion.
David Horan made a motion, seconded by Sylvia Murphy, to fund the YMCA in the amount of
$15,000.00; Heart of the Keys Recreation in the amount of $40,000.00; Big Pine Athletic
Association in the amount of $40,000.00. Motion passed unanimously.
David Horan made a motion regarding Just for Kids, but withdrew the motion.
Draft - not yet approved by Human Services Advisory Board
Sylvia Murphy made a motion, seconded by Todd Firm, to fund Just for Kids in the amount
of $10,000.00 and Helpline in the amount of $15,000.00. Discussion followed, and Alexsa
Leto noted that there was not much of a track record for Just for Kids, and their services
were rather nebulous.
Sylvia Murphy made a motion, seconded by Todd Firm, to fund Just for Kids in the amount
of $7,000.00 and Helpline in the amount of $17,000.00; motion passed unanimously.
David Horan made a motion to decrease applicants in the quality of life category
proportionately to achieve a 12% share for that category, but not reducing any applicant
below what they received last year. Motion was withdrawn.
Dave Owens read back the figures from the motions made and passed thus far.
Alexsa Leto asked Joe Barker of Wesley House if the amount awarded was enough for him to
maintain the current level of service in the County. Mr. Barker replied that his agency would
have to continue to "disenroll" children. David Horan asked how much the quality of life
category exceeded the percentage guideline. Dave Owens read all of the percentages:
medical services 54.62%, core services 31.16%, and quality of life 14.22%. David Horan
asked what the guideline was on quality of life, and Dave Owens replied that it was 5%. He
added that, historically, that category made up about 15% of the total, before the
guidelines, and current year was about 10%. They discussed how much of a reduction
would be needed to reach 5%. Alexsa Leto repeated her concern about Wesley House
funding. David Horan suggested a proportional reduction in the quality of life category to
reach 12% and increase Wesley House funding by that amount, about $30,000.00. The
Board discussed various options to achieve this.
Sylvia Murphy made a motion, seconded by David Horan, to fund Big Pine Athletic
Association in the amount of $30,000.00 [$10,000.00 reduction]; Heart of the Keys
Recreation $30,000.00 [$10,000.00 reduction]; Helpline $15,000.00; Just for Kids
$5,000.00; YMCA $13,000.00 [$2,000.00 reduction]; Boys and Girls Club $30,000.00
[$1,000.00 reduction]; Big Brothers/Big Sisters $21,400.00 [$1,000.00 reduction]; and
Caring Friends for Seniors $6,000.00 [$1,000.00 reduction]. Louis LaTorre and Alexsa Leto
briefly discussed the percentage for the medical services category. The motion passed
unanimously.
David Horan made a motion, seconded by Sylvia Murphy, to add the remainder created by
these reductions to Wesley House. The motion passed unanimously.
David Horan discussed the additional funds made available by the Commission at the
request of applicants, in spite of the fact that the HSAB had requested additional funds
earlier this year. He made a motion, seconded by Kirk Bondurant, and it passed
unanimously.
Dave Owens noted that the amount awarded was still $320.00 greater than the total
available, and requested that the amount for Wesley House be adjusted downward $320.00
[$92,680.00] to prevent budget and millage problems. The Board unanimously agreed to
make this adjustment.
The meeting was adjourned at 5:50 PM.
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