Miscellaneous
JUN-15-1998 08:49
P.02
HUMANE ANIMAL CARE COALITION, INC.
283 saint Thomas Avenue
: Key Largo, Florida 33037.
(305) ~
June 15, 1998
Mrs. Sandee Carlile, Director of Finance
500 Whitehead Street
P.O. Box 1980
Key West, Florida 33040
Dear Mrs. Sandee Carlile,
Please reference the County Contract with the HAeC, Inc. and the
attactled letter. This contrad requires the County to make 12 equal
monthly payments of $15,120.00. Further the Contract states,
"payment shaD be made on or before the 15th day of the following
month". Why can't your Department perform this simple basic task of
writing a check and seeing that it is delivered on time?
The HAec, Inc. Contract started April 1 ,1998. Your Department has
by design or by incompetence failed to meet the basic County
requirements of the Contract - Pay on Time. The first payment was
due before May 15th, payment was received May 18th; in checking the
status of the June payment, I am informed that as of this date the
check has not been processed, despite the fact that request for
payment has been in your Department since June 3rd. I view the
actions of your Department as a breach of contract. At this point in
time I have no faith your department will ever pay the HAeC, Inc. on
time as required by the contract. Request you please reassign the
person in your Department that ;s in charge of the HAeC, Inc.
contract to someone that is professionally skilled and has the ability
to insure future payments are made on time.
I will not bore you with all the problems and additional cost your
Department has created by late payments and the mystery that now
exist as to when your Department Will make payment. Plea..!
Please! Please! Fix this late payment problem.
~
JUN-15-1998 08:50
P.03
For review: We are a NOT -FOR- PROFIT organization that is
providing.animal care and control services to the citizens in the Upper
Keys.. Each of the County Commissioner's has directed us to perform
these ,services at a 90/0 saving to the County budget. We have had
great support from a number of highly trained and professional
County employees who have and our helping our operations. Your
Department is not one of them. why?
These are the current procedures your Department has required for
payments for this fix price, 12 equal payments service contract:
1. Write a letter (invoice each month) requesting pazment. Per
your request the first invoice was written April 26 and the
second May 26th , lots of notice_
2. This procedure prOVides no reporting that the invoice was
ever received. thereby we must also call each month to
check that the involce was received.
3. Since payments from your Department are now 8 mystery,
on or about the 15th of each month we must also call to
determine when payment will be made.
4. If we had confidence in your procedures we would not have
to do the above each month or write these letters.
I am explaining the above with the hope your Department is always
trying to improve procedures and provide better Government services
to the citizens they serve. Suggestion: On fix price service
contracts that have a fix monthly payment schedule; create a
new procedure that provides automatic monthly payments. This
would solve the problem and free a number of County Employees for
other tasks. This is not a unique idea, businesses and governments
have been doing this for years, and it works. Please call me as soon
as possible.
Best regards.
Thomas F. Garrettson, President HAeC, Inc.
Enclosed: May 18. 1998 letter to the County Administrator
cc: Mr. James L. Roberts, County Administrator
Mrs. Beth Leto. Executive Assistant
JUN-15-1998 08:50
P.04
HUMANE ANIMAL CARE COALITfON, INC.
283 Saint Thomas Avenue
Key Largo, Florida 33037
(305) 453-0826
Cindy, Lou,
Please reference your note concerning the March 1998 phone calls
that were made at the Key largo Animal Shelter under County
Operations, not the HACC, Inc. Your note asked us to Clidentify the
phone calIS we marked on the phone log as unknown". Further
research on our part will not change our report We will not lie or
make up answers for OMB. Note we are a private Corporation, we
cue not bound by internal County procedures. This includes OMB. I
view this matter closed. We donated are tillle to help out, it appears
our efrorts were not appreciated by OMB.
Please inform the OMS that' believe their suggestion is stupid to call
the two phone numbers on this list we marked unknown, to find out
who c'alled and the nature of .the County business. Reason: It incurs
additional expense and the person who answers the phone is likely
not to know who or 'why County employees called in the first place,
three months ago, It;s sad to me and other business people I have
talked to that OMB is misusing our Government tax dollars to make
County employees waste valuable time to track down two phone calls
valued at .80 cents. I note just the postage on your letter cost .55
cents. This is clearly wrong to any thinking person. Your efforts at
Animal Control are much too important to be wasting your valuable
lime tracking down nickels and dimes for OMB.
Please also inform the OMS each Phone log we have completed
represents our best efforts. There is no further information that we
can provide. Sending the log back to us will not change our original
input, therefore we will not respond to future request to rework the
phone, logs that HAeC, Inc. has returned.
Best regards,
Thomas E Garrettson, President HACC, rnc.
~
TOTAL P. 04
JUN-15-1998 08:49
P.01
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Tclcpbollc' N umbcr:
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Fax Numbcr:
From: 1)2v1+ (& ~
(305) 292-4560
(305) 292-4558
5100 College Rd.
Key West, F133040
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Humane Animal Care Coalition, Inc.
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DECEMBER 1998
DOGS 98 97: CATS 98 97:
ANIMALS BROUGHT IN: 17 28 53 61
ANIMALS PICKED UP: 21 22 13 3
ANIMALS ADOPTED: 15 19 18 17
ANIMALS REDEEMED: 15 16 4 2
ANIMALS EUTHANIZED: 2 5 51* 35
SERVICE CALLS:
BITE CASES:
CRUELTY CASES:
175
o
o
181
6
1
COUNTY FEES COLLECTED
LICENSES FEES:
PICK-UP FEES:
BOARDING FEES:
ADOPTIONS FEES:
DISPOSAL FEES:
EUTHANASIA
322.00
450.00
240.00
330.00
20.00
22.00
$1384.00
TOTAL
* 34 of these cats were fcml/sic.klinjurcd.
450.00
475.00
210.00
360.00
20.00
25.00
$1540.00
Best regards,
7,;?)1/1
Thomas F. Garrettson, President, HACC, Inc.
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Page 1 of2
Belle Desantis
From:
To:
Sent:
Subject:
<Slavik-Mari a@MonroeCounty-FL.Gov>
<idesantis@monroe-clerk.com>
Friday, June 06, 2003 11 :58 AM
RE: Original COI for Humane Animal Care Coalition
Belle,
On June 3,2003, I approved the Certificate of Insurance for Humane Animal
Care Coalition and forwarded said original to your office via the county
courier mail. It appears that said certificate has been misplaced. I will
send out an e-mail to all users and try and locate said certificate. It is
possible it might have gone to a different department.
Sorry about all this confusion.
Maria:- )
> ----------
> From: Isabel Desantis[SMTP:idesantis@monroe-c1erk.com]
> Sent: Friday, June 06, 2003 11:27 AM
> To: Slavik-Maria@monroecounty-tl.com
> Subject: Original COI for Humane Animal Care Coalition
>
> Maria,
>
> As of this morning, we still have not located the above. I know that you
> had the original because the copy indicates. So for the time being,
> because we have already executed the renewal agreement, do you think that
> you could send us in writing, an e-mail works for me, that on so and so
> date you sent the original in the county courier system, that it evidently
> has been misplaced, etc. This will back me up in the form of
> a papertrail. I could then let Mr. Kolhage know that we went out on a
> wing based upon you sending the original to us ASAP. No one knew that
> this would happen. I can place this in the file until hopefully, the COI
> shows up.
6/6/2003
Page 2 of2
>
> Would this be alright with you? PIs. advise.
>
> Thanks!
>
6/6/2003
AeORa~ CERTIFICATE OF LIABILITY INSURANCE I DATE (MM/DDIYY)
OS/20/2003
PRODUCER (516)822-6550 FAX (516)822-6564 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION
Prince 'Associates, Inc. ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE
HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR
183 Broadway ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW.
Hicksville, NY 11801 INSURERS AFFORDING COVERAGE
Isabelle Carpentier
INSURED HUMANE ANIMAL CARE COALITION INC INSURER A: St. Paul Fire & Marine
283 Saint Thomas Avenue INSURER B: Hartford Insurance Co.
Key Largo, FL 33037 INSURER c:
INSURER D
I INSURER E:
COVERAGES
THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING
ANY REQUIREMENT. TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR
MAY PERTAIN. THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH
POLICIES. AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
INSR TYPE OF INSURANCE POLICY NUMBER P~'}+i~~~i6gm:: Pgk!fll~~~~N LIMITS
LTR
GENERAL LIABILITY IBLOB 59167 04/01/2003 04/01/2004 EACH OCCURRENCE $ l,OOO,OO~
f- 300,00(J
X COMMERCIAL GENERAL LIABILITY FIRE DAMAGE (Anyone fire) $
I CLAIMS MADE 0 OCCUR MED EXP (Anyone person) $ 10,000
A PERSONAL & ADV INJURY $ 1,000,000
I--
GENERAL AGGREGATE $ 2,000,000
f-
GEN'L AGGREGATE LIMIT APPLIES PER: PRODUCTS - COMPIOP AGG $ 2,000,000
h .nPRO- n
POLICY JECT LOC
~TOMOBILE LIABILITY 12UECUI7468 04/01/2003 04/01/2004 COMBINED SINGLE LIMIT
(Ea accident) $ 1,000,00C
X ANY AUTO
f-
ALL OWNED AUTOS BODILY INJURY
- $
SCHEDULED AUTOS (Per person)
B -
HIRED AUTOS BODILY INJURY
- $
NON-OWNED AUTOS (Per accident)
f--
f-- ,,,,." Ill. j:..f (~\ANA~(~E T PROPERTY DAMAGE $
^~" - . I. ...-\." (Per accident)
RRAGE LIABILITY BY ~ LI-.: 1 V'IJLA~ J. AUTO ONLY. EA ACCIDENT $
ANY AUTO tl-fJ3 OTHER THAN EA ACC $
DATE ---.-- AUTO ONLY: AGG $
r'\
EXCESS LIABILITY WAIVEF ~l!(:" _ ~- YE&u I '.tUr EACH OCCURRENCE $
=:J OCCUR 0 CLAIMS MADE AGGREGATE $
tli~ $
~ DEDUCTIBLE t ( IQ $
RETENTION $ L..? 1"'" { i $
WORKERS COMPENSATION AND 12WECGZ9346 04/01/2003 04/01/2004 I T~~~mJNs I IOJ~-
EMPLOYERS' LIABILITY EL. EACH ACCIDENT $ 100,000
B 100,000
EL. DISEASE - EA EMPLOYEE $
EL. DISEASE - POLICY LIMIT $ 500,000
OTHER
DESCRIPTION OF OPERATIONS/LOCATIONSNEHICLES/EXCLUSIONS ADDED BY ENDORSEMENT/SPECIAL PROVISIONS of Premises at Loc.#l
ertificate holder is included as Additional Insured Managers/Lessor
105951 Overseas _HW Key Largo, Fl. 33037
CERTIFICATE HOLDER I I ADDITIONAL INSURED; INSURER LETTER: CANCELLATION
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE
- EXPIRATION DATE THEREOF, THE ISSUING COMPANY WILL ENDEAVOR TO MAIL
Monroe County Board of Corrm. ~ DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT,
Attn: Risk Manager
1100 Simonton St. BUT FAILURE TO MAIL SUCHrTrC,E S~Z~OS~ Z~BLIGATION OR LIABILITY
Rm 2-2-68 OF ANY KIND UPON THE COMPANY,ITS ENTS OR PfiESENTATIVES.
Key West, Fl 33040 AUTHORIZED REPRESENTATI~E \.. ~~~ ~
Isabelle Carpentler~
ACORD 25-S (7/97) I' f' @ACORDCORPORATION 1988
~ ;J/~ 103