01/17/2001 Contract
119annp lL. itolbage
BRANCH OFFICE
3117 OVERSEAS InGHWA Y
MARAlHON, FLORIDA 33050
TEL. (305) 289-6027
PAX (305) 289-1745
CLERK OF 1HE CIRCUIT COURT
MONROE COUNTY
500 WHITEHEAD STREET
KEY WEST, FLORIDA 33040
TEL. (305) 292-3550
PAX (305) 295-3660
BRANCH OFFICE
88820 OVERSEAS InGHWAY
PLANTATION KEY, FLORIDA 33070
TEL. (305) 852-7145
PAX (305) 852-7146
MEMORANDUM
DATE:
March 2, 2001
TO:
Dent Pierce, Director
Public Works Division
FROM:
Beth Leto, Administrative Assistant
Public Works Division
Pamela G. Hanco~
Deputy Clerk CY
ATTN:
At the January 17, 2001, Board of County Commissioners meeting the Board granted
approval and authorized execution of the following:
Renewal Agreement between Monroe County and RMS International for emergency
generator inspections, maintenance and repair for one additional year with no increase over last
year's contract price. Copy attached for your handling.
/ Agreement between Monroe County and Humane Animal Care Coalition, Inc. for
V o~eration of the Key Largo Animal Shelter in the amount of $208,316 per year. Duplicate
original attached for your handling.
Should you have any questions please do not hesitate to contact this office.
Cc: County Administrator w/o document
Risk Management w/o document
County Attorney
Finan7
File
FlL.ED FOR RECORD
AGREEMENT 01 MAR -2 PH 2: 23
for 0 ..~ I.ref\l' L'".! "
OPERATION OF KEY LARGO ANIMAL CONTROL MOr, CLi\.LUft(/~lJ\",E
NROE Cuj(HY,'t:"~
This agreement is entered into this JJ5_t day of &J2c~.qt, 2001) by and
between the BOARD OF COUNTY COMMISSIONERS OF MONROE C6UNTY) FLORIDA,
a political subdivision of the State of Florida, (hereinafter "County")) and HUMANE
ANIMAL CARE COALITION, INC.) 283 Saint Thomas Avenue, Key Largo) Florida
33037) a non-profit organization existing under the laws of the State of Florida)
(hereinafter Contractor);
WIT N E SSE T H:
The County hereby authorizes the Contractor to operate the Key Largo
Animal Control Shelter located at 105951 U.S. Highway 1) Key Largo) Florida 33037)
as further described in Exhibit "A" attached hereto) (hereinafter "Shelter"), and to
provide complete animal control and enforcement services within Monroe County
from MM 70 West to MM 112 North, and East to Ocean Reef) including the Village
of Islamorada (hereinafter "Service Area")) according to the following terms and
conditions:
1. SCOPE OF SERVICES:
a. The Contractor will fully staff) operate and perform all current functions of
the Shelter.
b. The Contractor shall secure, maintain and pay all applicable fees for any
permits and licenses necessary to operate the Shelter.
c. The Contractor shall cooperate with the Monroe County Health Department
and follow all local and state laws, regulations and procedures, including but not
limited to F.A.C. 100-3.091) Procedures for Control of Specific Communicable
Diseases and Chapter 59X-29) Animal Control Shelter Permits.
d. The Contractor shall provide that all animal control officers complete the
mandatory certification program outlined by F.S. 828.27 (40 hours of training
curriculum approved by the Florida Animal Control Association); said training shall
be completed on a timely basis after a 90-day probationary period. The Contractor
is to provide the Director of Public Works, or his designee) with copies of the Animal
Control Officer Training Program Certificates.
e. The Contractor will receive and properly confine all animals that are brought
to the Shelter or which become the responsibility of the Shelter. All animals in the
custody of the Contractor shall have a constant supply of fresh water and be fed a
diet appropriate for their species, breed, age and physical condition.
f. The Contractor shall provide appropriate care for sick and injured animals in
its custody and shall obtain the services of a veterinarian who is licensed by and in
good standing with the Board of Veterinary Medical Examiners for the State of
Florida for consultations andfor professional services.
g. The Contractor shall maintain the Shelter, including kennel area, cages and
euthanasia room, and all equipment in a clean, safe, and sanitary manner.
h. The Contractor shall provide the personnel and materials necessary to
humanely euthanize all animals designated for euthanasia by the supervisor or
designee of the Shelter. The primary drug to be utilized for euthanasia shall be
sodium pentobarbital, and the Contractor shall administer euthanasia to those
animals designated for destruction in a humane manner and consistent with state
and county laws and regulations. The Contractor's personnel who perform
euthanasia will have appropriate certification attesting to the employee's authority
to perform euthanasia, and copies of the certificates will be forwarded to the
Director of Public Works or his designee.
i. The Contractor shall ensure that rabies inoculations will be gIven to all
adopted and redeemed animals as required by law.
j. The Contractor shall provide heartworm testing and deworming to all
adoptable animals, provide feline leukemia virus testing for all adoptable kittens and
cats, and shall have a program in place for flea and tick control.
k. The Contractor will provide an adoption service through the Shelter for the
purpose of securing suitable homes for adoptable animals. The contractor shall
follow appropriate criteria to insure that each companion animal is given a suitable
home through comprehensive screening procedures that evaluate both the animal
to be released and the potential adopter in an effort to assure that the animals
being adopted are being placed in long-term homes. All adoptable animals will be
available for inspection by the public during normal working hours.
I. The Contractor will issue license certificates for dogs as required by the
Monroe County Code and collect the established fees therefor. The Contractor will
be responsible for determining that all requirements have been satisfied by an
applicant prior to issuing a license certificate and shall remit all fees therefor to the
County.
2
II. ENFORCEMENT SERVICES:
The Contractor will provide complete animal control and enforcement services
within the Service Area described above, including, but not limited to:
1. Emergency services (24-hours per day/7-days a week) for Priority One
calls which are:
a. Injured animal;
b. Bite cases; person bit by any warm blooded creature;
c. Animal bites to other animals;
d. wild animal in home;
e. Dangerous dog investigations;
f. Animal cruelty investigations;
g. Law enforcement requests.
2. Patrolling of service area on a regular and consistent basis;
3. Picking up dogs that are running at large;
4. Picking up cats and raccoons captured in cat or raccoon traps;
5. Non-emergency animal pick up from residential homes during normal
operating hours;
6. Picking up dead animals along County or City rights-of-way and
arrange for proper disposal in accordance with all applicable laws,
regulations and ordinances;
7. Disposing of any animals that are euthanized or that expire while in
the care, custody, or control of the Contractor, in accordance with all
applicable laws, regulations and ordinances.
8. Investigating all reports of violation of local and state ordinances and
regulations relating to animal control and, when warranted by the
facts, issue citations and/or prosecute all persons charged with
violation of said ordinances and regulations, which includes
representing Monroe County in court proceedings when required.
Further, upon termination of this agreement, the Contractor shall
complete all cases originated by Contractor including representing the
County in court if necessary.
3
9. Complying with all applicable County ordinances and regulations as
well as the laws of the State of Florida.
III. TERM OF AGREEMENT:
This agreement shall be for a twelve (12) month period beginning April 1, 2001 and
ending at 12:00 midnight on March 31, 2002. The term of this agreement shall be
renewable in accordance with Section IV.
IV. RENEWAL:
The County shall have the option to renew this agreement after the first year, for
two (2) additional one-year periods. The contract amount agreed to herein may be
adjusted annually in accordance with the percentage change in the Consumer Price
Index for all urban consumers (CPI-U) for the most recent 12 months available.
V. ASSIGNMENT:
The Contractor shall not assign nor subcontract its duties under this agreement
without the prior written approval of the County.
VI. TERMINATION WITHOUT CAUSE:
The County may terminate this agreement without cause by providing the
Contractor with written notice of termination at least sixty (60) days prior
to the date of termination.
VII. TERMINATION WITH CAUSE:
The County may terminate this agreement for cause if the Contractor shall
default in the performance of any of its obligations under this agreement.
Default shall include the occurrence of anyone of the following events and
same is not corrected to the satisfaction of the County within fifteen (15)
days after the County provides the Contractor with written notice of said
default:
a. Failure to provide food or water for animals in the custody of Contractor.
b. Failure to procure appropriate veterinary care for any sick or injured
animal in the custody of the Contractor.
c. Failure to administer euthanasia in a humane manner.
d. Failure to maintain the Shelter in a clean, safe and sanitary manner.
e. Breach of any other term, condition or requirement of this agreement.
4
VIII. UTILITIES:
The Contractor shall be responsible for payment of all utility charges for the
Shelter. All utility accounts will be held in the Contractor's name.
IX. PAYMENT:
The total compensation to be paid to the Contractor in consideration of its services
under this Agreement shall be $208,316 per annum. The County shall pay the
Contractor on a per month in arrears basis in an amount equal to 1/12 of the total
cost of the contract, or $17,359.66 per month. The Contractor shall provide a
monthly invoice to the Division of Public Works, and payment shall be made on or
before the 15th day of the following month.
X. FUNDING AVAILABILITY
In the event that funds are partially reduced or cannot be obtained or
continued at a level sufficient to allow for the purchase of the services
contemplated, then the contract may be terminated immediately at the
option of the County upon written notice of termination being delivered in
person or by mail to the Contractor. The County will not be obligated to pay
for any services provided by the Contractor after the Contractor has
received written notice of immediate termination.
XI. VEHICLES:
The County hereby leases to the Contractor the two (2) County vehicles currently
assigned to the Shelter identified as a 1999 Chevrolet Astro Van (Unit No. 0911-
020) and a 2000 Dodge 1500 Pick Up Truck (Unit No. 0911-021). The Contractor
shall be responsible for payment of all fuel, oil, and other supplies necessary to
operate said vehicles. In addition) the Contractor shall be responsible for repairs to
said vehicles and shall maintain them in accordance with the maintenance schedule
attached hereto as Exhibit "B." The Contractor shall provide receipts to the Director
of Public Works or his designee to document and verify that the required
maintenance has been performed. The County shall have the right to inspect the
vehicles at any reasonable time.
XII. INSURANCE REQUIREMENTS:
The Contractor will provide insurance coverage as described in the Risk
Management Policy and Procedures Contract Administration Manual attached
hereto and marked Exhibit "e"
5
XIII. FEES AND REPORTS:
The Contractor shall collect and remit to the County all funds that are collected for
fees, license certificates, citations, penalties, adoptions, etc. In this regard, the
Contractor shall issue receipts and keep appropriate records of all funds received
and shall provide the Director of Public Works or his designee with copies of daily
cash reconciliation forms, daily bank deposit information, bite reports) citations,
and original license certificates that are issued) on a biweekly basis. All funds must
be deposited into specific Monroe County bank accounts, and all requests for waiver
of any fines and fees owed to the County must be submitted in writing on the
County~approved affidavit form to the Director of Public Works or his designee, said
affidavit form is attached hereto and marked Exhibit "D," The Contractor shall only
charge fees as outlined in Monroe County Resolution No. 496~2000, as same may be
amended from time to time; said Resolution is attached hereto as Exhibit "E." The
Contractor shall not charge any other fees for services at the Shelter unless
authorized by the County to do so.
XIV. DONATIONS:
The Contractor shall issue receipts and keep appropriate records of all donations
received by Contractor, and said donations shall only be used for the benefit of
shelter animals or animals for which the Contractor provides spay(neuter or other
services, and shall not be used to defray or reduce County funding in the future.
XV. FACILITIES AND EQUIPMENT:
The Contractor hereby accepts the Shelter facilities and equipment in "as is"
condition, and the Contractor shall allow the County to inspect said facilities and
equipment at any reasonable time. In addition, all operating supplies and any
additional equipment such as catch~alI sticks, cages and the like shall be the
responsibility of the Contractor.
XVI. INVENTORY:
Prior to commencement of the service contemplated herein, the County
shall perform an inventory of all supplies, materials, medicines and
equipment at the Shelter and the inventory list prepared therefrom shall be
signed by both parties hereto.
6
XVII. MAINTENANCE:
The Contractor shall maintain and be responsible for the cost of repairs to
the Shelter building, grounds and equipment in order to keep same in
proper working condition. Repairs costing over $1,000 shall be paid by the
County.
XVIII. IMPROVEMENTS OR MODIFCATIONS TO FACILITY:
No improvements or modifications may be made to the Shelter, appurtenances, or
surrounding property without the prior written approval of the County.
XIX. HOURS OF OPERATIONS:
The Shelter shall be open to the public at a minimum from 9:00 a.m. to 6:00 p.m.,
Eastern Time, Monday through Friday, and from 9:00 a.m. to 3:00 p.m., Eastern
Time, on Saturdays. Hours of operation may be adjusted upon mutual written
consent of the County and the Contractor; however, nothing herein shall preclude
the contractor from extending its hours of operation.
Xx. INDEPENDENT CONTRACTOR:
At all times and for all purposes, the Contractor, its agents and employees
are strictly considered to be independent contractors in their performance of
the work contemplated hereunder. As such, the Contractor, its agents and
employees shall not
be entitled to any of the benefits, rights or privileges of County employees.
XXI. HURRICANE OR OTHER NATURAL DISASTER:
In the event of a hurricane or other natural disaster, the Contractor shall
make its best efforts to properly house and care for all animals in its care or
custody. In this regard, the Contractor shall designate employees who will be
able to remain in the County to care for the animals during and after the
disaster, or the Contractor will make arrangements to move the animals to a
safe location outside of the County.
7
XXII. FUNDRAISING:
The Contractor may use the Shelter for fundraising or for selling
merchandise after its items have been reviewed and approved by the Director
of Public Works or his designee. Requests for events shall be requested by
the Contractor in writing and approved by the County in writing. Funds
raised by the Contractor from fundraising or events at the Shelter shall only
be used to benefit the Shelter animals or animals for which Contractor
provides spay/neuter or other services, and shall not be used to defray or
reduce County funding in the future.
XXIII. NON-DISCRIMINATION:
The Contractor shall not discriminate against any person on the basis of race, creed,
color, national origin, sex or sexual orientation, age, physical handicap, or any other
characteristic or aspect which is not job related when recruiting, hiring, promoting,
terminating or any other area affecting employment under this agreement. At all
times, the Contractor shall comply with all applicable laws and regulations with
regard to employing the most qualified person(s) for positions under this
agreement. Additionally, the Contractor shall not discriminate against any person
on the basis of race, creed, color, national origin, sex or sexual orientation, age,
physical handicap, financial status or any other characteristic or aspect in regard to
providing services hereunder.
XXIV. INSPECTION OF BOOKS AND FACILITIES{AUDIT{ACCOUNTING:
The Contractor shall maintain its financial records in accordance with generally
accepted accounting principles, and allow the County to inspect its books and
records and the shelter facilities at any reasonable time. In addition, the
Contractor shall, at its expense, provide the County with an annual audit prepared
by an independent Certified Public Accountant. Contractor shall retain all records
pertaining to this agreement for a period of three years after the term expires.
XXV. MEDICAL RESEARCH:
In no event shall any animals under the care, custody, or control of the Contractor
be given, bartered or sold to any medical research company.
XXVI. PUBLIC ENTITY CRIME STATEMENT:
A person or affiliate who has been placed on the convicted vendor list following a
conviction for public entity crime may not submit a bid on a contract to provide
8
goods or services to a public entity, may not submit a bid on a contract with a
public entity for construction or repair of a public building or public work, may not
submit bids on leases of real property to public entity, may not be awarded or
perform work as a contractor, supplier, subcontractor, or consultant under a
contract with any public entity, and may not transact business with any public
entity in excess of the threshold amount provided in Section 287.017, F.S. for
CATEGORY TWO for a period of 36 months from the date of being placed on the
convicted vendor list. (CATEGORY TWO: $15,000.00).
XXVII. NOTICE:
Any notice required or permitted under this agreement shall be In writing and
mailed, postage prepaid, to the other party as follows:
FOR COUNTY:
Dent Pierce, Director
Monroe County Public Works
5100 College Road, Rm. 500
Key West, Florida 33040
FOR CONTRACTOR:
Tom Garrettson, President
Humane Animal Care Coalition, Inc.
283 Saint Thomas Avenue
Key Largo, Florida 33037
XXVIII. CONSENT TO JURISDICTION:
This agreement shall be construed by and governed under the laws of the State of
Florida and venue for any action arising under this agreement shall be in Monroe
County, Florida.
XXIX. AUTHORIZED SIGNATORY:
The signatory for the Contractor, below, certifies and warrants that:
(a) The Contractor's name in this agreement is its full name as designated in its
corporate charter.
(b) He or she is empowered to act and contract for Contractor.
(c) This agreement has been approved by the Contractor's Board of Directors.
Further, Contractor shall, upon execution of this agreement, provide proof of
incorporation and a list of its Board of Directors.
XXx. ENTIRE AGREEMENT:
This agreement constitutes the entire agreement between the County and the
Contractor for the services contemplated herein. Any amendments or revisions to
9
this agreement must be in writing and be executed in the same manner as this
agreement.
NESS WHEREOF, the parties hereto have set their hands and seals on
written above.
..
NNY L. KOLHAGE, CLERK
BOARD OF COUNTY COMMISSIONERS
OF MONROE COUNTY, FLORIDA
~~_~___~~d
Mayor(Chairman
HUMANE ANIMAL CARE COALITION, INC.
By:7~-_2~_~--_----
President
10
MONROE COUNTY
ANIMAL SHELTER
..".
KEY LARGO, FL
ANIMAL SHELTER TRACT
Being a portion of lot 9 in Section I, Township 61 South, Range 39 East, lying
southeasterly of U.S. Highway 1 as shown on the Modcl Land Company Plat recorded in
Plat Book I, Page 68 , Public Records of Monroe County, FL and being more particularly
described as follows:
Beginning on a rod and cap located at the intersection of the divisional ljne bctween the
Monroe County Animal Shelter and thc Florida Keys Electric CooperatIve Association,
Inc. with the southeasterly right-of-way line of U. S. Highway I, thence proceed
coincident with said southeasterly right-of-way line N 37 degrees 18 minutes 38 seconds
E, 158.99 feet; thence depart said southeasterly right-of-way line and proceed S 52
degrees 44 minutes 25 seconds E, 44.12 feet; thence proceed S 88 degrees 58 minutes 33
seconds E, 70.60 feet to the East line of said Lot 9; thence proceed coincident with said,
East line S 00 degrees 37 minutes 56 seconds E, 253.16 feet to a rod and cap in the
divisional line between the Monroe County Animal Shelter and the Florida Keys Electric
Cooperative Association, Inc.; thence proceed coincident with said divisional line N 52
degrees 56 minutes 54 seconds W, 256.68 feet to the Beginning, containing' O. 75 acres.
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RISK MANAGEMENT
POLICY AND PROCEDURES
CONTRACf ADMINISTRATION
MANUAL
~neraJ Inluraocc Requlremenu
for
Animal Control ContractJ
As a pre-requisite of the work govorned, or the goods supplied under this contract
(including the pre.sta~g ofpCC5onnel and material), the Contractor sball obtain, at
hislher own expense, msurance as specified in any attached schedules, which are made part
of this contract. Thc Contractor will ensure that the insurance obtained will extend
protection to all Subcontractors engaged by the Contractor. As an alternative, 11le
Contractor may require aU Subcontractors to obtain insurance consistent with the attached
M;hedules.
The Contractor will not be pcnruttcd to commence work ,Soverned by this contract
(including pro-staging of personnel and material) until sntlsfactory cVIdence oflhe required
insurance haS bocn furnished to the County as specified below. Delays in the .
commencement ofworle, resulting from the failurc of tIle Contractor to provide '
satisfactory evidence ofthe requirod insuranco, shall not extend deadlines specified in tlus
contmcl and any penalties nod fai1ur~ to perf?nnassessmenls shall be imposed ~ ifthc
work commenced on the specified date and tIme, except for the Contractor's fll1lure to
provide satisfactory evidence. :
Tho Contractor sba11 maintain tho required insumnco throughout tho entiro tcnn of1bis
contrnct and any extensions spocified in tho attached schedules. Fllilure to comply with
tlus provision may result in the immediato suspension of aU work until the roqufrcd
insurlUlcc has been reinstated or replaced. Delays in the completion of work r~uIting
from the failure of the Contractor to maintain the required insurance 3hall not extend
deadlines specified in this contract and any penalties and failure to perform assessments
shall be imposed as ifthc work had nol been suspended, 'except for the Contractor's failure
10 nu.inlain the l'cquirod insurnnce.
The Contractor shall provide, to the County, as satisfhctory evidence oftbo required
Insurance, either: '.
. Certificate ofInsurnnce
or
e... A Certified copy oflhe actual insurance policy.
The County, at its sole option, has the right to request a certified copy of any or nIl
insurance policies required by this contract.
All insurance policies must spccifY that they are not subject to cancellation, non-renewal,
material change, or reduction in coverage unless a minimum ofthirty (30) days prior
notification is given to the County by the insurer.
EXHIBIT C
PAGE 1 OF 8
The acceptance andlor approval ofilia Contractor's Insurance shall not be construed as
relieving tbe Contractor from any llabllity or obligation assumed under this contract or
imposed by law. ~,.
. . .
Tho Monroe County Board of County Commissioners, ils employees and officials will be
included as "Additional Insured" on all policies, except for \yorkers' Compensation.
,
Any deviations from those General Insurance Requirements lnust be requested in writing
on tho County prepared fonn entitled "Requcat for Waiver of Insurance Requircl11tnlJlI
and approved by Monroe County Risk Management.
~
'.
PAGE 2'OF 8
ANIMAL CONTROL ERROS & OMISSIONS LIABlLIlY
INSURANC!atEQUJREMENTS .
-FOR
CONTRACf
BETWEEN
MONROE COUNTY, FLORIDA
AND
Prior to the commencement of work governed by this contract, the Contractor ilUllJ obtain
Animal Control Errors &. Omissions Liability Insurance. Coverage shall be maintained
throughout the life of the contract and include, as a minimum:
· False Arrest, Detention or Imprisonment
· Malicious Prosecution
· Wrongful Entry and Eviction
· Assult and Battt'J}'
. Firat Aid E&O
· False or Improper Service ofProcoss ~
· . Violation orPro~rty Rights
· Violation of Civil Rigtlu
The minimum limits acceptable shllH be:
$1,000,000 Combined Singlo Limit (CSL)
An OCa11Tcncc Fonn policy is preferred. If coverage is provided on a Claims Made
policy. its provisions ahould Include coverage for claims flIed on or after the effective date
of this contract: In addition. the period for which claJrns may bo reported should extcnd
for a minimum of twelve (12) months following the termination of tho contract.
The policy shall not exclude claims or have coverage limitations relating to occurences
caused by or related to animals.
The Monroe County Board of County Commissioners shall be named as Additional
lnsured on all policlcs issued to satisfY the above requiremonts.
ANIMALE&O
PAGE 3 OF 8
EMPLOYEE DISHONESTY
INSU~P; REQUIREMENTS
FOR
CONTRACf
BETWEEN
MONROE COUNTY, FI..:OIUDA
AND
Tho Contractor shal,l purclwc and maintain. throughout the tonn of tho contmct, ~ployce
Dishonesty Insurance which wil1 pay for losses to County property or ~oney caused by the
fraudulent or dishonest acts of the Contracto~8 employees or its RBents, whether acting alone or
in collusion of others. ;
The minimwn limits. shall be:
~
$100,000 per Occurrence
EDZ
.,
PAGE 4 OF 8
GENERAL LlABILIlY
INSURANCE REQUIREMENTS
.I,rOR
CONTRACf ..
BETWEEN
MONROE COUNTY, FLORIDA
AND
Pdor to tho conuncncemcnt of work governed by this contract. the Contractor shall obtain
General LiabIlity Insur~ce. Coverage shalJ be maintained throughout the life oftha
contract and Include, as a minimum: .
· Premises Oporations
· Products WId Completed Operations
· Blanket Contractual Liability
· Personal In' Liabili .
· Expanded b~tion o7Propcrty Damage
The minimum limits ncceptable shall be:
$1.000.000 Combined SingIeLimit (CSL)
. If split limits nre provided, the minimuPllimits acceptable shall be:
$ 500,000 per Person
S 1,000,000 per Occurrence
$ 100,000 Proporty Damage
An Occurronce Fonn policy is preferred. If coverage is provided on a Claims Made
polio/, its provisions should include coverage for claims filed on or after the effective date
of this contract. In addition, the period for which claims may be reported should extend
for a minimum oftwclve (12) months following tho ncceptan~ of work by the County.
The policy shnll not exclude claims or have coverage limitations relating to occurenccs
cau~cd by or ralated to animals.
The Monroe County Board of County Commissioners shall be named as Additional
Insured on all poliCIes issued to satisty the abovo requirements.
GLAnlmab
PAGE 5 OF 8
MONROE COUNTY, FLORIDA
RISK MANAGEMENT
POLICY ANb PROCEDURES
CONTRACT ADMINISTRATION
MANUAL
Indemnlficatlon and Hold IIarmlelS
for
Animal Control ContrnctJ
Tho Contractor covenants and agrees to indemnify nnd hold hannless Monroe County
Board of County Commissioners from any and all claims for bodily iJ1jury (including
death), personal injury. and property damage (including pro~ owned by Monroe
County) and any other lossos, damages, and expenses<{including attorney's fees) which
arise out of, in connection with, or by reason of services provided by the. Contractor or
any ofits Subcontractor(s) in any tier, occasioned by the negligence, errors, or other
wrongful act o"r omission of The Contractor or its Subcontractors in any tier, their
empl~yees, or agents.
In the event the completion ofthc projcct (to include the work of others) is dolnycd or
suspended 8S a rosult of the 'Contractor's failuro to purchase or~maintain tho required
insurance, the ContrnctQr shall indemnity the County from any and all increased expenses
resulting from such doloy.
Tho extent ofJinbility is in no way limited 10, reduced, or lessened by the iruIDrBncc
requircnient3 contained elsewhere within this agreement.
TCS
PAGE 6 OF 8
VEWCLE LIABILITY
INSURANCE REQUIREMENTS
FOR
CONTRACf
BE'IWEEN
. MONROE COUNTY, FLORIDA
AND
Recognizing that the work governed by this contract requires the use of vehicles. the
Contractor. prior to the commencement ofwor~ shall obtain Vehicle Liability Insurance.
Coveraac shall be maintained throughout the life of the contract and include, as a
minimum, liability coverage for:
. Owned, Non-Owned, And I-Iired V chIcles
The minlmum limits acceptable shall be:
$1,000,000 Combined Single Limit (CSL)
Ifsplit limitJ are provided, the mi~um limits acceptable shall be:
$ 500.000 per Person
$1,000,000 per Occurrence
$ 100,000 Property Damage
The Monroe County Board o(County Commissioners shall be named as Additionnl
Insured on all poliCies issued to ~tisty the above requirements. .
VL3
PAGE 7 OF a
WORKERS' COMPENSATION
"rnSURAN~REQ~mEMENTS
"FOR
CONTRACf
BETWEEN
MONROE COUNTY, FLORIDA
" AND
" "
Prior to the commoncement of work aovcmcd bllhis contract, the QJntractor shaJl obtain
Workers' Compensation Insurnnce Wlth limits sufficient to respond to Florida. Statute 440.
. "
In addition, the Contractor shnJl obtain Employers' Lillbility Insurllncc with limits of not
less than:
Sloo,OOO Bodily Injury by Accident .
$500,000 Bodily In~ury by Disease, policy limi~
$100,000 Bodily InJury by Discaac, each employee
~
Coverage shall be maintained throughout the entire tenn of the con~ract.
Coverage shall be provided by a company or companies authorized to trllJ1sact business in
the state of Florida" and the company or companies must IllAlntain a minimum rating of A-
VI, as assigned by the AM. Best Company.
If the Contenctor has been approved by the Florida's Department of Labor. as an '
authorized self-insurer, the County shall recognize and honor tho Contractor's status. 111e
Contractor may be required to suomit a Letter of Authorization issued by the Department
of Labor and a Certificate ofInsurancc, providing details on the Contractor's Excess
Insuranco Program.
If the Contractor participates "in a self-insurance fund, a Certificate of Insurance will be
required. In addition, the Contractor may be required to submit updatod financial
statements from the fund upon request from the County.
wel
.PAGE 8 OF 8
.. ,
AFFIDAVIT OF INABILITY TO
PAY ANIMAL CONTROL CHARGES
I '
,
, who being first duly swom, in support of my
(name)
request to have certain Monroe County Animal Control charges waived, do certify:
1. That I am the owner of
(name(s) of animal(s)
a
, who has been picked up,
(specify species)
housed or cared for by Monroe County Animal Control.
2. That for the period of
to
(date of 1st charge)
(date of last charge)
$
has been incurred as a result of the animal control services
stated in paragraph number one.
i
3. That I am unable to pay (check one)
1) the charges (or)
2) any more than $
without substantial hardship to myself or my family due to the following circumstances: (check
all that apply)
(A) My household gross monthly income from all sources is less than:
(1) $1,200 if only one person in household, qr
(2) $1,500 if more than one person in household.
(8) I do not have cash (including checking and savings account) in excess of
$500.00. '
(C) I owe debts due to illness or misfortunes of my family. If this item is checked,
briefly describe in the space provided below:
(D) I do not own real property or personal property which are not used by me for
shelter and the necessities of life. If this item is checked. briefly list and describe all real
property and automobiles owned by affiant:
Exhibit liD"
Page 1 of 2
4. If any statement herein is determined to be untrue, I agree to pay such charges as have
been waived as a result of this affidavit.
(signature)
SWORN TO AND SUBSCRIBED before me this _ day of
2 I by I who is personally known to me _ or
who produced , as identification.
Notary Public - State of Florida at large
Printed name of Notary Public
Concur
Animal Control Director
Concur
County Administrator
Page 2 of 2
Public Works Division
RESOLUTION NO.496 -2000
A RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS OF
MONROE COUNTY, FLORIDA, AMENDING RESOLUTION NO. 136-2000
CONCERNING FEES FOR ANIMAL CONTROL SERVICES, IN ORDER TO
INCREASE THE COUNTY LICENSE FEE FOR UNSPAYED/UNNEUTERED
ANIMALS FROM $20.00 TO $35.00
BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF MONROE COUNTY,
FLORIDA, as follows:
Resolution No. 136-2000 is hereby amended to read as follows:
SERVICE
Pickup:
1st time
2nd time
3rt! time and more within 12 months
FEE
$ 25
$ 50
$100
The pickup fees set forth above shall be doubled if the animal picked up was not vaccinated for rabies.
Board (per night) $ 10
Adoption
Disposal
County License:
spayed/neutered
unspayed/unneutered
replacement
Dangerous Dog Certificate of Registration
First Year
Annual renewal
$ 10
$ 10
:r
o 0
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$ 2
$100
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~I
-.J
PASSED AND ADOPTED by the Board of County Commissioners of Monroe County, Florida, at a
regular meeting of the Board held on the -1.ill.day of December, 2000.
BOARD OF COUNTY COMMISSIONERS
/ OF MON~OE COUNTY, FLORIDA
~"~ ~ VJ~'-L d
o MaYOr/Chainn:nL ~
8~ AS if rORM
EJ<h;b,+ ~E" ~
DATE f- ego-: -120
Mayor George Neugent
Mayor-Pro Tem Nora Williams
Commissioner Charles "Sonny" McCoy .
Commissioner Murray Nelson
. Commissioner Dixie Spehar
yes
yes
yes
yes
yp.!,;
-
SWORN STATEMENT VNO..eR OROIf:JANC5_NO. 10-1990
MONROE COUNTY. ELORID6
ETHICS CLAUSE
TADh1P.S F bp.rrelt5.nV
warrants that he/it has not employed, retained or
otherwise had act on his/its behalf any former County officer or employee in violation of Section
2 of Ordinance No. 10.1990 or any County officer or employee in violation of Section 3 of
Ordinance No. 10.1990. For breach or violation of this provision the County may, in its
discretion, terminate this contract without liability and may also, in its discretion, deduct from the
contract or purchase price, or otherwise recover, the full amount of any fee, commission.
percentage, gift, or consideration paid to the former County officer or employee.
STATEOF V~
COUNTY OF ~~
~7~~
Signature
Date: L ~ ~I
f/
PERSONALLY APPEARED BEFORE ME, the
~./ /" ~~~o, after first being
,/
signature in the space provided above on this ~
undersigned authority,
2/)1//
y me, affixed hislher
;. '\ ":,'> ", "',~. ",'
~
. _- ~7#~~~
TARY PUBUC ... / ~
My commission expires: i...
DRUG-FREE WORKPLACE FORM
The undersigned vendor in accordance with Florida Statute 287.087 hereby certifies that:
)lvtWtt:Ht~ f7nl~({ / Ca.re CDcddl~yJ. IJ2c,
(Name of Business)
1. Publish a statement notifying employees that the unlawful manufacture, distribution, dispensing,.
possession, or use of a controlled substance is prohibited in the workplace and specifying the actions that
will be taken against employees for violations of such prohibition.
2. Inform employees about the dangers of drug abuse in the workplace, the business's policy of
maintaining a drug~frce workplace, any available drug counseling, rehabilitation, and employee assistance
programs, and the penalties that may be imposed upon employees for drug abuse violations.
3. Give each employee engaged in providing the commodities or contractual services that are under bid a
copy of the statement specified in subsection (1).
4. In the statement specified in subsection (1), notify the employees that, as a condition of working on the
commodities or contractual services that arc under bid, the employee will abide by the tenns of the
statement and will notify the employer of any conviction of. or plea of guilty or nolo contendere to, any
violation of Chapter 893 (Florida Statutes) or of any controlled substance law of the United States or any
state, for a violation occurring in the workplace no later than five (5) days after such conviction.
5. Impose a sanction on, or require the satisfactory participation in a drug abuse assistance or
rehabilitation program if such is available in the employee's community, or any employee who is so
convicted
6. Make a good faith effort to continue to maintain a drug-free workplace through implementation of this
section.
As the person authorized to sign the statement, I certify that this firm complies fully with the above
requirements.
~?~,/~
Bidder's Signature '
~ /P, 'lot) I
te
NON-COLLUSION AFFIDAVIT
I, TA 17 mIL S F. G t\. r c e.-it S t) ,.;
of the city or county
of .J!jO#'l roe
according to law on my oath, and under
penalty of perjury, depose and say that:
1) lam fres;,Jent ~f !fU1t1ltn.fJf)nt'm1{!(l.'f"e t"ctlltlI1AJ,thebiddermaking
(Title and Company Name)
the Proposal for the project described as follows:
Of/2\~tIO.)I) of the !)f,~e('" Key f)l'l1~41 She./ter
2) The prices in this bid have been arrived at Independently without collusion,
consultation, communication or agreement for the purpose of restricting competition, as
to any matter relating to such prices with any other bidder or with any competitor;
3) Unless otherwise required by law, the prices which have been quoted in this
bid have not been knowingly disclosed by the bidder and will not knowingly be disclosed
by the bidder prior to bid opening, directly or indirectly, to any other bidder or to any
competitor; and
4) No attempt has been made or will be made by the bidder to induce any other
person, partnership or corporation to submit, or not to submit, a bid for the purpose of
restricting competition;
5) The statements contained in this affidavit are true and correct, and made with
full knowledge that Monroe County relies upon the truth of the statements contained in
this affidavit in awarding contracts for said project.
~?~
Signature of Bidder
~ Sf 2110 (
DATEP'
STATE OF ftt1;Ul1L
COUNTY OF~~
Ii PERSONAL~.z~~EFORE ME, the undersigned authority,
~~ .r, tJ. who, after first being sp by me
a . d his/her signature in the space provided above on this' day of
21i2/ ..~'
.,..-,....-
':h
~ \)\)Y:l':'.Jj))yj.",','
My Commission expires:
19% Edition
MONROE COUNTY, FLORIDA
Request For .Waiver
of
Insurance Requirements
Il is requcstcd thatthc insurancc rcquircmcnts, as spccificd in the County's Schedule of Insurance Rcquirements,
be waivcd or modificd on the following contract.
Contractor:
Contract for:
Address of Conlraelor:
Phonc:
~cope of Work:
Reason for Waiver:
Policics Waiver
will apply to:
Signalure of Conlraelor:
Risk Management
Datc
County Adminislralorappeal:
Date:
,
lIumttt\l! ~11"m.4.' La.'1e. l..oa.,~"ho1J
&Oll f'ett."iO "f Key J...p..r~td !JII/;'A ( 5/'e/ fer
,
2-8> 3 Sa I~t- T h~~AS t}ueWke
J(ey LA.~q) FIIJ;,tR. :l3o'3'1
Q/):;i) 'IS3 -f}B2b
/ .
~e.. VIe e..
CCVlfNit::-t 70 ~jJlZt'Qfe j}110H.~{ She/fer
,
rAe re ,'s JI () e. 't ,0" Sf,c 'i'€ ro C O(,l /II f y, we. ~ Dtlu.f /tf!.$S th 4. If
IflpO.co ~it da.y, If i!.ve(' 4l J,ss, ive Are r~1A ';e!. tb !'fAy,
,( I' .
E my "y~e lltshDwesty I14S1Htlwee !?eflllt'@lMto..t.s
f. II
I Do I (J DfJ, () 1) (" 5 L
~ 7L AAJ~~
\/
Approved
c{, "'0 ~r
2/2'2)0\'
(
Nol Approvcd
\G~~ c~
Approved:
Nol Approved:
. Board of Coun1y Commissioners appeal:
Mceting Dalc:
Administration Inslruclion
1/4709.3
Approved:
Not Approved:
102