1st Amendment 09/09/1998
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BRANCH OFFICE
3117 OVERSEAS InGHWAY
MARA rnON, FLORIDA 33050
TEL. (305) 289-6027
FAX (305) 289-1745
CLERK OF THE CIRCUIT COURT
MONROE COUNTY
500 WHITEHEAD STREET
KEY WEST, FLORIDA 33040
TEL. (305) 292-3550
FAX (305) 295-3660
BRANCH OFFICE
88820 OVERSEAS HIGHWAY
PLANTATION KEY, FLORIDA 33070
TEL. (305) 852-7145
FAX (605) 852-7146
M~MQBAH~!!M
FROM:
Dent Pierce, Director
Public Works Division
Isabel C. DeSantis, Deputy Clerk \O.C.~
TO:
DATE:
October 9, 1998
As you know, at the September 9, 1998 meeting, the Bo rd granted
approval and authorized execution of an Amendment to the Key
Largo Animal Control Agreement between Monroe County and Humane
Animal Care Coalition, Inc., to own its own cat/raccoon traps for
rental to the public:
Enclosed is a fully-executed duplicate original of the above
document for your handling.
Should you have any questions concerning the above, please do not
hesitate to contact this office.
cc: Finance
County Administrator, w/o doc.
County Attorney
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AMENDMENT TO THE KEY LARGO ANIMAL CONTROL AGREEMENT
This is an amendment to an original agreement dated March 11, 1998 for the operation of the
Key largo Animal Shelter entered into by Monroe County, a political subdivision of the State of Florida
(hereafter County) and Humane Animal Care Coalition, Inc., a nonprofit organization existing under
the laws of the State of Florida (hereafter Contractor).
The County and the Contractor agree to amend their original agreement ~th~adHlio~f
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the foilowing to paragraph XIII: g~~ ~!. g
n . r'" ; I Co ..,.,
Provided, that in the case cat or raccoon traps owned by the con~gr, ttle> 0
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Contractor need not remit the deposit fees for those traps to the C~ T~ ~
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Contractor must, however, keep accurate records of any fees retai~d 'eYy @ ~
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Contractor and may only use these fees to operate or equip the Shelter.
IN WITNESS WHEREOF, the party of the first part has caused these presents to be signed in its
name by the Chairman of its Board of County Commissioners and its seal to be affixed, attested by the
Clerk of the Circuit Court of the Sixteenth Judicial Circuit of Florida, in and for Monroe County and ex
officio Clerk of the Board of County Commissioners of Monroe County, Florida, and the party of the
second part has caused these presents to be signed in its name by its President and attested to by its
secreta~~cate, all as of the a day of
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~~#~j~.tt~l.h<;Jge, Clerk
By SJo~'t/;fk;~~
Deputy qe'rk
Sepf-el'f'-ber ,A.D. 1998.
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Mayor/Chairman of the Board of
County Commissioners of Monroe
County, Florida
(SEAL)
ATTEST:
Secretary
KEY LARGO ANIMAL SHELTER
By-~7~~
President
By
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JAN-01-1900 14:46
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Humane Animal Care Coalition, Inc.
283 Saint Thomas Avenue
Key Largo. Florida 33037
(305) 453-0826
June 3, 1998
Mrs. Beth Leto. Executive Assistance
Public Works DiviSion
5100 College' Road
Key West, Rorida 33040
Dear Beth, '
Please reference your letter dated May 29. 1998 which request
copies of HAeC, Inc. recordS and use of new forms that we currently
have no use for. The Coalition wants to assist the County were we
can; however we do not want to add busy work to our operations.
Busy wotkia'degrading to our employees and effects moral in a
negative way. The following our comments to each of the information
request in your letter,
j. Reauest bite reoorts. Dink CODY of citation forms, doa license
infOrmatjpn forwarded to Key West Animal Shelter.
Currently we are mailing dog license information as
requested, We are, not making copies of the bite reports or
citations. We view this as busy work and not required under
our contract. However the monthly reports we maintain per
contrad <see attachment) has bite report information and
other related financial data that is needed. All these records
are properly maintain and available for review as required
- under the contrad, ;
2. County Daily Cash Reconciliation Form. This form has no
value to our operation, it counts how many $1.00; $5.00;
$10.00; $20.00 bills collected. We have receipts for all
money collected and total funds collected each day; not how
many five dollar bills were collected, etc. I believe this level
of record keeping is comptetely useless and has no value to
our operation. In addition all the above money is deposited
in the Counties bank account on a regular basis, the County
also gets reports of this money from the bank. Because we
are not part of the County we believe our operations are
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independent of internal County Finance Department
procedures.
~. Cat traD dgposit monies. Our view is this money does not,
belong to the County. it is held in trust: until the trap is "
returned. CitizenS of Monroe County despise the Finance ~
Department procedures of holding onto their money long
after they have returned the trap. The records show citizens
must wait four to six week to get their money returned.
Citizens have complained about this procedure to their
County Commissioner in the past. The success of our
operation requires the cooperation of the citizen we serve;
when they trap a fenal cat they are helping Animal Control.
To keep their cooperation, and meet the needs of the
citizens, we are returning deposit money the same time the
trap is returned. After two months this is a very successful
procedure, If the Finance Department insist on keeping
Monroe County Citizens hard earned money (four to six
weeks) after they have returned the traps, than take all the
cat traps away from us. I want no part of a County
procedure that offends the citizens we serve. The Finance
Department should look into changing this oppressive ~
procedure they have imposed on the citizens they also
seNe,
In regards to the theft of funds, as taxpayers we support County
procePures that ' reduce this risk. As an independent contractor, 'am
responsible to the County for any loss of funds, not the Finance
Department My view is the County Finance Department has no
authority on the internal procedures of our operations. Unless the
County Legal. Staff say&otherwise we will continue to operate as
independent contractors and provide the best services we can to the
citizens we &erve.
Best regards,
71'h-1
Thomas F. Garrettson, President HACC, Inc.
cc: Mrs. Sandee Carlile, Director of Finance
TOTAl P.03
TEL: Mar 31 98
3-31--'99& \0::)9A1.\ FROt.. <"''UI'''''I~'SIU'IU~ LUNUUN .:A1.:I ItJ~ 1~~4
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HUMANE ANIMAL CARE COALITION, INC.
283 SaInt Thomas Avenue
Key "'90, Florida 33037
(305) .c53-0826
Fax (305) <451.12ee
March 30. 1998
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Dear MIlyut Plo leur Wilhelmiml H_rvey.
Thank you for Ole phone GIll today Gonoemlng Mr. Wayne Hardman', future
emplOyment. WhIle' reapBGt your vilMa .,d appreGl8le ycu vote tD pttvaUze the
Key Largo Anlmel Shelter. I retpeGtlvety dl88lJe8 With your Itrong 8Upport for Mr.
H&rdm8n. The following is . brief overview fA thI5 men', 8fTlploy~ history.
1. Hired Feb 1996.
,2... Flllldftral tnIlnIng program.
S. F.... probation ,..Iad. W.. recommended In writing not to b. hired.
Reason: During hi. probation period Mr. H.rc~man had UV.. wrmln
reprimands, two 8psciBl meetIngS with the DIrector or AnImal COntrol
beoauae at conftlott, with employaea, aupelVi$Or, and cltiz....
4. Diractor of AI"Ilma' Control downgnIded hl8 performance appr8lHl on
August 2. 1_ to "Improvement needec.f'. Mrs. BIBle Humbert Aid, -,
made a mi8talcA hiring ... man". She dIM fA cancer before ,he could
haVe him nred.
5. Charg8d with animal cruelty by citizen, M.... Bonnl. Taverner. Oct 19,1997.
She wrote a lattar .Itlng: 'Wayne Hardman grabbed this Injured cat
bleeding from the head, by the ecrurr of tho neck and carried n and want to
the truck and dropped the poor thing In-.. . Thl8letter was given to Cindy
HlfplM', Director of Animat Control. Ttw only person In Government to tek8
action was his direct supervisor. He wa$ gIVen anolt\ar reprimand.
6. Two little "'. Srittany and Ml8Sy bOth 12 y..... old would come to the
shelter in Key Largo to pet the klnene. Both theet I~ girle were treated
blldly by Wayrw. The)' wrote. leI... abOUt Mr.. HII"dm8n concerning thII
miltreatment end 8 broken prom'" he mlde for "Jog+thon- ftRt ratter.
Wflyne refused to pay 51,00 a lap he promIMCI fOr the 13 !apt oacn Gin rQt'\.
80th IItIe girls were heartbroken.
7. Citizen letter Apr. , DQ7 by MrI. JUlia Kerr: Har lettar ,tated how Nde he ..
to cltlzen5 etc. '"OffIcer Hardman Ia . Habll.y and an embarrassmont to the
Manto. County 8nd dOlI not have whit It tate... to work with the public or
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8. CItIZen letter FebrUary 9,1997 by Mrs. MelOdy Canady. Her leU. ..ted
how he ruffed up . genue dom_tIc cat eto. "Wayne doe. nat belong
working With animals Of be emplOyed In . hlgNy Vl8IbIt, publIC relatlOna
type job."
~. Ar)ImIl Con&r.oI:r,. AooId8nt JnJlry 2, 1W8.
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TEL: Mar 31 98
3-31-1996 10;39A1-t fROH CUI.f-tISS1UNlH LUNUUN ~ 1~1:) Icb4
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10.Reprtmand by ~reQor of AnImII Control Merd16, 1988.
11. On the Job Accident claim eg.1nII Morvoe COl.Inty Oov.-nment, F.ruary
'i:.'" ~2,1_~. ' .
12. R.mcwecI omot.l Monroe County recorda from the Key ....go Shelter. The
County', .",pIoy"""t fu. 011 Mr. .-dln.n wilh all h.. reprlmwldw tW.
13. Criticized and tried uneuc;c;oaaUy to talk follow employee, Mr, Jim St.l.
from laking a job wlh HAeC, lno.
Ttwse are only tome of the complal* by good clt~... of Monroe County.
There are e number of Monroe County Citizens that have called and aomplelned
about this man. AU of this Information end a ~ more were given to Key Welt
Director of AnImal Control for.acllon. Look at his recent attendance record: Since
JIIr1U8IY 19. 1998 he haa used lick leave 13 dlye. There .r. a lot of good herd
woddng people In Monroe County Govemment - ThIs '- nat one rA them.
My leIl point, Mr. Bud Bill., how oan I give a man a job that has pre.announced
alclcneu. He told hl& fellow employees he wee going to be sick lOOn and never
ntturn to AnImal Control. He a man of hla word, he hn not returned to work
..nee Febru.ry 15, 1QG8. Ourtng thlt time he nas be aeen around toWn eto. If
ther. Is feeling and concern for employ.. It 8houId be to the twdwortclng
employ... or Monroe County, not thea8 two men.
Please" me know " your plana .. to U88 these two men .. an .. for
returning Key l.Dft~m.1 CMtrol back to II County Qr-ra'ed 8""'".
8e5t reprd&,
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Tom
Thome. F. G.rrettaon. PreSident HACC, Inc.
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