2nd Amendment 07/15/2003
Clerk of lhe
Circun coun
Danny L. Kolhage
(305) 292-3550 Office (305) 295-3663 Fax
Memnrandmn
To:
Peter Horton, Director
KWIA
Attn:
Bevette Moore
Isabel C. DeSantis,' l.J
Deputy Clerk ~
From:
Date:
Thursday, October 02, 2003
At the BOCC meeting of July 15, 2003, the Board approved the fOllowing:
/ Amendment to Rental Car Concession Agreement between Monroe County and
Dollar Rent A Car facilities at the Key West International Airport.
At the BOCC meeting of September 17, 2003, the Board approved the following:
Purchase/Service Order 03/04-01 between Monroe County and URS for General
Consultants Services for the Key West International Airport, and the Marathon Airport.
Attached hereto are duplicate originals of the above documents for your
handling. Should you have any questions concerning the above, please do not hesitate
to contact this office.
cc: Finance
County Attorney
../ File
AMENDMENT TO RENTAL CAR CONCESSION AGREEMENT
THIS AMENDMENT AGREEMENT is entered into this 15th day of July, 2003
between Monroe County, a political subdivision of the State of Florida (County)
Operations, Inc., fjkja Dollar Rent A Cat (DTG)
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WHEREAS, the County is the owner of Key West International Airport (KWIA1; )
WHEREAS, DTG is, and has been, a tenant at KWIA since 1987 providing
traveling public with rental vehicles;
yand
DTG
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the
WHEREAS, the concession agreement between the parties will expire on June 30,
2004;
WHEREAS, the lease between the parties for the service facility dated September 15,
1987, will also expire on June 30, 2004;
WHEREAS, in consideration for a 10 year extension of the concession agreement and
service facility lease, DTG will undertake certain capital improvements at KWIA that benefit
the County, the publiC using KWIA and DTG; and
WHEREAS, the County desires to extend the term of DTG's concession agreement
and service facility lease by an additional 10 years; now, therefore
In consideration of the mutual covenants and promises set forth below, the County
and DTG agree as follows:
1. The concession agreement between the parties dated July 7, 1987, as
amended on January 3, 1989 and September 24, 2000, hereafter original concession
agreement, is attached to this amendment agreement as Exhibit A and made a part of it.
The service facility lease agreement between the parties dated September 15, 1987, as
amended on October 16, 2002, hereafter the original service facility lease, is attached to
this amendment as Exhibit B and made a part of it.
2. DTG, at its own expense, agrees to construct the following on its leased
premises at KWIA: drainage and paving; restroom upgrade; fencing replacement and auto
gate; and landscaping. The improvements are more particularly described on Exhibit C
which is attached to and incorporated into this amendment agreement. The improvements
described in this paragraph and in Exhibit C must be completed by June 30, 2004, unless
the time for completion is extended by the KWIA Director for reasons beyond the control of
DTG.
3. The lease terms of the original concession agreement and the original service
facility lease are hereby extended until June 30, 2014.
4. Paragraph 3(a) of the original concession agreement is amended to read:
3. a) Rental rate for the counter space of 108 square feet is $25.06 per
square foot, which is $2,706.48 per year or $225.54 per month for July 1,
2004 - June 30, 2005. Rental rate for office space of 110 square feet is at
$1?88 per square foot, which is $1,966.80 per year or $163.90 per month for
July 1, 2004 - June 30, 2005. The rental rate for upstairs office space of 140
square feet (Room 209) is $17.88 per square foot, which is $2,503.20 per
year or $208.60 per month for July 1, 2004 - June 30, 2005. Thereafter, the
counter rental rate and the rental rate for the office spaces will adjust
annually, effective July 1 of each year, by a percentage equal to the
percentage increase in the CPI for urban consumers for the preceding calendar
year. In the event of a deflationary CPI, no adjustment in the rental rates will
be made. The rental payments are payable in advance on or before the first
business day of each month if paid monthly or on or before the first business
day of July if paid annually. DTG shall be responsible for any sales or use
taxes assessed on the lease rental payments.
5. Paragraph 3 of the original service area lease is amended to read:
3. The monthly rental for the period July 1, 2004 - June 30, 2005 is
$4562.94 per month, payable in advance on the first business day of each month.
Thereafter, the service area rental rate will adjust annually, effective July 1 of each
year, by a percentage equal to the percentage increase in the CPI for urban
consumers for the preceding calendar year. In the event of a deflationary CPI, no
adjustment in the rental rates will be made. DTG shall be responsible for any sales
or use taxes assessed on the lease rental payments.
6. Except as set forth in this amendment, all other terms and conditions of the
original concession agreement and the original facility lease remain in full force and effect.
IN WITNESS WHEREOF, the parties hereto have set their hands and seals the day
and year first above written.
(SEAL)
AlTEST: DANNY L. KOLHAGE, CLERK
By <;;hal.J t ~~
Deputy CI rk DJ - \ S - 03
BOARD OF COUNTY COMMISSIONERS
OF MONROE COUNTY, FLORIDA
By L)i~ M::~h~
(SEAL)
Attest: \ ~ 0 '
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Title ..iiJ:.k.. .:J. ~AA. MtLi\.
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~BUILDERS, INC., . Preliminary Budget
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1 ~ite~raf. Engineering Design
2 .~Jte ~ralnage. Paving
3 Restroom Upgrade .
5 Fencing repairs & auto gate
6 Landscaping aUowance
7 Septic System repair & Renovation
8 Testing Allowance
9 Permit and Impact Fee Allowance
11
12
13
Owner ~ontinQencv
Total with Owner Contingency
Subtotal for aU options
$67,451.69
$214,410.71
$89,935.59
$52,0'87.10
_ $12.740.88
- $52,462.43
$5,000.00
$12,000.00
$506.089.00
$50.000.00
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Mr. Peter J Horton
Key West 1Dtemati0oal Airport
3491 S. Roosevelt Blvd
Key WeSt, Florida 37040
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December 28, 2002
/
Re-Key West Airport Lease and Concession Agreement
Dear Mr. Horton:
As I discussed with you. Dollar Rent A Car is seelcing to extend its lease and concession agreement for a
period of at least 10 years. Dollar is in the preliminmy stages ofplmming for capital improvements to our
Clf A site, to include new l"ntfCNI~ing and fencing, paving and drainage, and rebuilding of the current
stmdnre on the site. EsrinmtPLI cost would be approximately 5500,000. Of comse to commit to this
expenditure, we will need to obtain full cmporatc approval within Dollar , which we are cum:ntIy pursuing.
In order to make this investment, we would need at least 10 years to amortize it To move forward in the
planning process and to seek the D~ry corporate approval, I 'would need to know that the extensions
we are seeking for the lease and concession agreements will be in place.
If you need to discuss this further, please feel free to contaCt me.
t
Michael Conlon
General Manager
Dollar Rent A Car. Miami
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Douar Rent A c....FIorlda
3870 NW South RIver Dr.
MIami, FL 33142
3OU87-6000
fax 305-894-5068
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Worldwide R.erv.dons
800-800-4000
dollar.com
KEY WEST INTERNATIONAL AIRPORT
3491 S. Roosevelt Blvd. ..
Key West, Fl. 33040 (305) 292-3518 Fax (305) 292-3578
06/05/03
Michael Conlon, General Manager
Dollar Rent A Car - Florida
3670 NW South River Drive
Miami, FL 33142
Dear Mr. Conlon:
My apologies for not getting back to you sooner concerning the renovation project for the
Dollar facility here at KWIA, however upgrades to the terminal to acc~mmodate TSA
requirements have kept me busy in recent months. /
I've reviewed your submittal concerning the project and I agree with it in concept. As we
discussed, some modifications or clarifications need to be made. My suggestions are as
follows:
Item #5. Fencing repairsand Auto Gate: Please match your new fencing to the type and
color we have recently installed on the adjacent roadway.
Item #6. Landscaping Allowance: This seems a little low. Please remember that your
facility is our "front door" to the airport as one drives in from Faraldo Circle. We would
really like to make this area a show place.
-.
Item #7. Septic System Repair and Renovation: This item is not needed. You are no
. longer on a septic-system. All airport facilities have been connected to the City of Key
,W ~st central sewer system.
Item #9. Permit and Impact Fee Allowance: Just a note here. There will be some permit
fees levied by outside agencies but because your facility is on County airport property,
Monroe County (who is the prime permitting agency, not the city of Key West) will not
charge us any permitting or inspection fees.
I'll have your leaSe adgendum to you in two weeks for your r~ew. We'd like to put it on
the July 15th BOCC meeting for approval. .
..