Item C3
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: September 10,2003
Bulk Item: Yes No X
Division: Growth Management
Department: Planning
AGENDA ITEM WORDING: Approval of Amendment of Letter of Engagement with the law
firm of Morgan and Hendrick to increase the annual cap for fiscal year 2002-2003.
ITEM BACKGROUND: The firm of Morgan and Hendrick notified the Growth Management
Division that due to signifcant litigation costs this year, it needs an additional $45,000. The
existing Letter of Engagement sets a cap of $350,000 of which $150,000 was budgeted for
special legal councel for the Shadek litigation.
PREVIOUS RELEVANT BOARD ACTION: Approved Letter of Engagement for Fiscal
Year 2002-2003 on September 18,2003.
CONTRACT/AGREEMENT CHANGES: Increased fee cap from $350,000 to $395,000.
STAFF RECOMMENDATION: Approval
TOTAL COST: $395.000
BUDGETED: Yes X No
COST TO COUNTY:
$395.000
SOURCE OF FUNDS: 148-51000-530318
REVENUE PRODUCING: Yes No X AMOUNT PER MONTH N/ A YEAR
APPROVED BY: County Attorney lOMBlPurchasingL
DIVISION DIRECTOR APPROVAL:
. sk Management X
,AICP
DOCUMENTATION: Included
)(
To follow
Not Required __
DISPOSITION:
AGENDA ITEM #:
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J_ T.lleadrick
Kana ~ Cabaaaa
bbat CiulrGD, Jr.
LAW OFFlCES
MORGAN & HENDRICK
317 WHIl1iHSAD StR."EET
KEY WBsT, Fr..ollDA 33040
1m.EPRONB 305.296.5676
FACS1MlLS 305.296.4331
VI. 01rry Barril
(1907-1'")
Hilary U. AlbuIy
(1920-1999)
August 28, 2003
Monroe County Bow of County Commissioners
RoE: Land Use - Growth Management Representation - Letter of Engagemart
Dear Mayor and CommisIioners:
Por the FY07...()3. tbis law firm was budgeted $350,000 to cover aU Growth Managemc:ut IltigatiOl'l coltS_
During this year, the SIuuIek litigation was specifically all(gted aDd incurred $150,000 of this total
budget. This litigation resulted in sisnificant costs. including all fees and. CoSU LO outside counscl
Freilich, Leitner & Carlisle. Significant costs were also i21cmred this year by the: vacation nmta1 class
action (Neummtl v. MD1I7oe CoNnf:)') with Monroe County prevaitlng at the trial court )evelon SUII2IIJaty
judplca1 and without incuning trial~. AJ Q result. the totallitiption b\K1get for FY02-03 will be
exhaulted by fCQ and c;ostA ~ 1broogh July 31,2003. It is always our primary concem to provids
the foremost legal rqn-esentatign without UDDeees&ary costs or expenses. Ho~er, numerous cues
remain active and require represeataUoP through the lanaindcr ofFY02-03, incluctiDg an AuguIt 22, 2003
trial in Emls v. Mon"~ Cormf:)'. ACClOl'diD.g1y, we hereby request to ameud our letter of engagement as
follows aa.d as always, please do not hesitate to contact me if you-have my questions or concern'
regardins any pending litigation.
Amendment ofFY02-03 Letter ofEnll&2fment
The law tiTm ofMorglUl & Hendrick ('"Law Firm'') and the Board of County CommissiOlLC'otS hereby agree
to amCDd the Letter of Bnga&1:JDeI1t ("es for the fISCal year ending September 30, 2003. to merease the
annual cap by $45,000.001 allocating suffiaent funds.
~~
Cabanas
For the Law Firm of Morgan &. Hendrick
ACKNowLEDGED. UNDERSTOOD AND AGREED thl! _ day of
.oJ 2003_
For Monroe COUDty
(Seal) DANNY 1- 'K.OLHAGE, Clerk
Attest:
By:
Ai/PROVED AS
AND LB
BY:
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~ADDR~ P.O. 1 KEY J 041
!-MAJL: XCabanas@rnorgauandhendriCk.com
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9ISC(;S(;S0C'Or
3Jr~dO ^LL'l:f ^LNnOJ 30~NOW'WO~~ SC'S0 C0-S(;-~n'l:f
Hugh J. Morgan
James T. Hendrick
Karen K. Cabanas
Jedde V. Regante
Robert Cintron, Jr.
LA WOFFICES
MORGAN & HENDRICK
317 WHITEHEAD STREET, KEY WEST, FLORIDA
TELEPHONE 305.296.5676
FACSIMILE 305.296.4331
W. Curry Harris
(1907-1988)
Hilary U. Albury
(1920-1999)
,August 20, 2002
Board of County Commissioners
Monroe County
Key West, Florida
RE: Land Use - Growth Management Representation - Letter of Engagement
Dear Mayor and Commissioners:
The law firm of Morgan & Hendrick ("Law Firm") and the Board of County Commissioners
hereby agree to renew for an additional term of one year the Letter of Engagement initially entered into
between the parties dated December 8, 1992. All terms and conditions shall be as set forth in the
December 8, 1992 engagement letter except that the cap on total fees for the fiscal year ending
September 30, 2003, shall be set at $350,000.00 per annum, subject to the budget for that fiscal year,
allocating sufficient funds.
Beginning October 1,2002, attorney's fees shall be billed at $225.00 per hour, law clerk fees at
$150.00 per hour (must have law degree), and paralegal fees at $75.00_per hour.
The County also agrees to reimburse the Law Firm for all costs that are incurred in the course of
representation. Normal costs include expert witness fees, copying charges, long distance telephone
calls, travel and lodging expenses, mailing charges, fax charges, mileage, research charges, court
reporters and other out-of-pocket expenses. Further, the County will reimburse the Law Firm for the
acquisition of legal informational materials specifically related to the legal representation of the County,
including the cost of seminar fees, travel and lodging not to exceed $2,500 per year. A statement
showing the amount of fees and expenses will be forwarded monthly. Each statement is payable upon
receipt.
The Law Firm will not bill for any services performed by James T. Hendrick while he serves as
County Attorney.
We sincerely appreciate the opportunity to represent Monroe County and look forward to
continuing a pleasant and successful relationship,
Very truly yours,
~~
Karen K. Cabanas
For the Law Firm of Morgan & Hendrick
MAILING ADDRESS: P.O. Box 1117, KEY WEST FL 33041
E-MAIL: KCabanas@morganandhendrick.com
ACKNOWLEDGED, UNDERSTOOD AND AGREED
day of #,2002.
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BOARD OF COUNTY COMMISSIONERS
Monroe County
APPROVED AS TO FO
AND L S
BY
DATE J' /3 ~/o J.---
MAILING ADDRESS: P.O. Box 1117. KEY WEST FL 33041
E-MAIL: KCabanas@morganandhendrick.com
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Monroe C:CUA"t.y
KAY .eft, P .Lorida
R.: Special L1tiqatioft Counsel
Dear CO"1caionera:
Aa part of our practi~ in open1Dq nev .~~te;.. :J: 1:\ "','r.ow;.,,:;
exiati l'1CJ -ng&9ezDe.nt: oon~act... and "M a ralNlt. 0: p~..ir. ~J~" ...,Il'':P,
~. law fU:: ~f Mc::";w"1 ~ U~r~1\:X"", CL&v" ,.irm), p..'o."1.1... an
eJ\9aq_nt latt:u to J)roapec1:ive clienl.s. '1'h1~ l"ec't:r .a\;~ .fort.h,
qcmerally, a recital ot legal cervicea v~ will p~fot'1ll anti ~e
haRis tor our coapcna~tioD.
Accor41nQly.. th1s le~~er cantira. OQ% aqreement to continue to
serve tor fiscal year 1992-93 .. ~ia] litigation counael ~c th~
Boa1"t;l ot County C:o.1I1s.ion~. of !Iom-oe County, P"loT'1da, (cowrty)
^s wall ac apeo1~1 counsel to Monroe COUDty tor leqislative and
State IltJency lIlattlilJ:'s.
The seop" uE service. unc:ter this enqaglUUlnt lCl~_'l:iI~- ~t""QC.J.i'i; L'll~y
1nC1UdOG, but i. ngl; 11I1jt~c1 "n. leqal ~ci~..i~c. ~. lL.,., .."u....t~
M~na9U1ant D1vi810Zl C"the Diviaionll) and 9Clna:ra.:. .~~q....\ :I-:.rficeG in
connection witlJ hind W:. iccue.. 1'he LAw Firm w' ~l .c~ J:l:.lr.:t:.aZlt
to inatruction ot the' Director ot Growth. MlmllqlUDflnt '"tha
Directar") 0
The Law rtra vi11 a~ico tha Director and D1v1a~on ~ea~f on lAnd
uao .~tters &a and "hen r8qUa.t.ct, Wt cahall have nu r.spONli):):Ui.ty
or l:Iuthority to mako pOlicy elecisiuns v1th recJ)cct tc specific:
!and-U.. peraita or ~pp11cat1on., nor to render advisory op1nione
tu ar.yon. ot:ner than the Division ..hd the aocc. Excapt a. 1M}' be
cuatoma:y and necessary in tbe cour.. ot 1 iti1_t.io:a C~ wr,en
speci~1cally clirccte.4 to do 80 by the Director. 'th. : e." ]l'lr.. snall
ratuse, and ahall direct to the Division'. Htart. al~ ~:r~-party
C~, a landowner, APPlicant, III-=U ot ~c ':fent':.",l l'~bl.i _ :,:; ~
interest qroup, or a r.pr...ntative thereof) lnc _~z: i_~~ req\oest.:J.
and Ot:har C:Q-\U1ic~tiona which r..,late to it epccu'l: 16Tol'-U"'_ pe:rll1~
",0 51;1. 11'7. "'E1' \l\PE.~ ~I '1304&. · TCIoE.....O..C; L:)O~' RlUt-:",7e . TltI..ECC'..... '~t:'~) 2Q4;...);J1
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Board o~ Couney Commis.ioners
DQG~ 11, 1992
Pa,e 2
or application. 'rh1a P:-ovision 1M in1:AnclCCl to .,,;.efli'~.L\..' ":h.
attorney-eli-ant :-elat:ionabip ~etwean th. Divisil:'l'1 'lnd th" w.w 1'1::11,
to lUiit bU U.J1t) foZ" lAnd us. lec;al C-ZOVi=.. 'i:\J :'1cs" :.o4ioZV:..o-ae
r~..ead by ~e Divisian, ana to 4eftna th~ aPP~e'7.l~~e ~~les ~r
pOlicy deciaion-aakinq.
The tev ~irD aqrQQ8 not to UndertAke ~ep~.ccntQtion ot ~ny pQ~.on
dlrec:t1y relatinq to any busine.., peQit:1:ing, l':''Cigatioft or OthAr
cleal1nv. in Wh1eh tAe County or any of 1~ aqeneias is -.iQar ~
ildvar&Q p~y or the .ourc. trea V!licJl Il parml. t, 4evc!cJ)lIlent crdAr
or =t.her b.n.t1~ 1s .ou9bt..
As COJIpena..t1on r= 10"&1 servJc.., tJl. County '..ill p;.y Co the Lav
r1ra a fao ~=b will be ~111e4 mOftthly on tha tQllo~Lnq ~cDedul.:
." 4' .', ,
Par1:nv
usoeUtQ
Pzu:oal89al
$150.00/nour
$12!i.aofbogzo
$ 50.00/hour
the Law Fi rJIl, in 1" own cU..cretlon, may oaploy ~OUluu;l ':0 a.cut
thea, hOWeVC' .aid coun.el aUll be compensated ~t r"~e:J aqrevd by
the -~l' A~""""y. ea... in WbiCIII. the La" Fino i~ ~.elllcl04 bJ'
cQftf11ct at intereat %~aa r.p~.entinq thQ County will ba r.tained
by th. co~ Att~ey or r.~en-ecl ~y the CQunty Attorney to Q.thRr
oounsel out.alda ot tllia contract.
UDl... Dtb.rw1e. OUb8oquentll' .9rB04, tbc eoepen..Ller. ..rne~ by
Law lira aa fee. under thia Contract ahall not .~~aec S20~,COO.OO
tor 1:h. fiscal Year 1992 _ 1993.
Addlt1onally, the CQUJ1ly agree. 'to reillhurse th.a ~...,: :-i-r:, _=1" "::"1
co.t. 'that w. 1nCUZ' in th. cour.. ot ~epr.cantat i~;:. :lorJ:~l oa.ts
lnc:luae cxpert wit.ne.. t...,_ coPYav &::1&arq.&;, ior.q di St"Anc:e
tel.Phonp-, travel aDd lodqin~ ChBr9.., =ailinq ct.~9QC an~ other
oU't"Of-poCket expenses. A .~'tOm.ftt showing' thQ a&ount of fe.. and
expena.. w111 1:Ie fOnArdec1 monthly. EaCh .tat.ant is; paYable UpOn
rQoe1pt.
wa believe thdt the .1:Io~. prOvisions outline in ~eason.blQ 4Ata11
aur a.qr.QIIq~ aa 'to thlR r.prQ.ent~tion. It you find th'!se
Urilncrementa .atts%~ory, pl.... 81qn the enolos.~ cOll4' 0: tt1.:a
lett.r,&n4 return it to u. lmme~iat.ly.
w. ~lnc.r.ly appreciate th. OPportunity to reF%~~pnt ~or~~t C~~ty
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Docaaacr 11, 1"2
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and loo~ rorward ~Q continuinq' a pleasant ~nd cUc~C8sful
rel~~ion.hip.
Var[ ~ZUly yours,
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AeUOWLJl".DGzr), U)lUERSTOOD AIm AG
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Sep 09 03 11:03a
Growth Mgt
(305)289-2854
p.2
Planning and Envll'onmenlal Resoul'c(~
K. Marlene Conaway, Directur
27~8 Ovcrseas Highway
Suite #400
Marathon, Florida 33050
Voice: (305) 289-2500
F^"X; (305) 289-2536
Board of County COlllUUS51Ouers
Mayor Dixlc Spchar, Dist. 1
Mayor Pro Tem Murray Nelson, Dist. 5
COI11I11. Charles "Sonny" McCoy, Dist. 3
C0I111I1, George l\e\lgenL Dist. 2
Comm. David p, Rice Dist. 4
MEMORANDUM
TO:
Board of County Commissioners
K. Marlene Conaway, Directm1( ~
Planning and Environmental RJ~ources Department
FROM:
SUBJECT:
Additional Information - September 10,2003 Agenda Itcm
Amendment to Letter of Engagement for Law Firm of Morgan ami Hendrick
Attached is an accounting of the Growth Management litigation costs during the past year. The
itemized list includes the names of the cases and the FY 02-03 expenditures incurred through July
31, 2003. The costs for the Shadek case and the expenditures for the firm of Preilich and Leitner
are included on page 2. If you need further info~mation, Karen K. Cabanas will be attending the
meeting on September 10, 2003.
(7- 3
Sep OS 03 11:03a
Growth Mgt
(305)28S-2854
p.3
************************************* ************************************************** **************
CASE
FTRM
STEVEN
GOLDSMITH
FY 02-03
FREDRICK, LEITNER
\1Y
02-03
MORGAN
FY
02-03
0}-Aug-1..3
AMBROSE/CIVIL LITIGATION MORGAN & HENDRICK $7, :no. 07
BEATTIE/DOWNSTAIRS ENCLOSURES MORGAN & HENDRICK $0.00
BENEFICIAL USE MORGAN &. HENDRICK $22. ,,0
BURNHAM MORGAN & HENDRICK $0. no
CLASS ACTION NEUMONT, SCHEITER, ET AL MORGAN & HENDRICK
$43,G24.85
INDUSTRIAL COMN, & ELECTRONICS
MORGAN /;- HENDRICK
MORGAN &. HENDRICK
MORGA...11 &. HENDRICK
MORGAN & HENDRICK
MORGAN &. HENDRICK
MORGAN & HENDRICK
MORGAN & HENDRICK
MORGAN & HENDRICK
MORGAN & HENDRICK
MORGAN &. HENDRICK
MORGAN &. HENDRICK
MORGAN &: HRNDRICK
MOl!.GAN /;- HENDRICK
MORGAN &. HENDRICK
MORGAN &: HENDRICK
MORGAN &. HENDl!.ICK
MORGAN &. HENDRICK
MORGAN &. EENDRfC'!(
MORGAN &. HENDRICK
MORGAN & HENDRICK
MORGAN & HBNDR H'K
MORGAN & HENDRICK
$1,742.38
ClAY, et al v. MONROE COUNTY
COMMERCIAL VESSELS/ORD/CIVIL
$33.84
$49.50
CONTRERAS-DCA
$l,386.0S
DAY-DCA APPEAL
$2,527.15
DCA-NOV
DCA/DOAH APPEAL COMPo PLAN
$455.49
$9,705.45
EADS, BARBARA
EMMERT, HELEN & GREGOR
:'>4,483.12
$2,295.34
FKEC PC APPEAL
$lO.OO
FKec RULE CI~GE
$0.00
FOWLER, LESKO
$0.00
FUCHS
$l3,lO).40
GALLEON BAY
GENERAL MATTERS/CIVIL
$29,929.08
GEIBELT & FRAMARIN
$~,640.87
$5,876.43
GOOD
$243.:'5
GUSTINGER
BANDT!':, EDWAR9
$2,261.38
HILLS/O'DAi'JIEL
$9l6 .22
HISTORIC PRESERVATION COMMISSION
$"--,488.09
$2,468.61
JOHNSON, LLOYD
$l,28G.G2
Sep OS 03 11:03a
Growth Mgt
LESICK PC APPEAL
MOORE, J.
NEW PORT LARGO TAKINGS/CIVIL LIT.
NO NAME KEY VESTED
ORDINANCE CHALLENGE
PERKY'S OF KEY LARGO
PHELPS/HARDIN
PLANNING COMMISSION MEETINGS
PLANNING COMMISSION APPEAL
PONTIN, H.T.
PUYANIC
REPUBLIC MEDIA, INC.
SHADEK
SHADEK
SHADEK
STOCKEY
MORGAN & HENDRICK
MORGAN & HENDRICK
MORGAN & HENDRICK
MORGAN & HENDRICK
MORGAN & HENDRICK
MORGAN & KBNDRICK
MORGAN & HF.NDRICK
MORGAN & HENDRICK
MORGAN & HENDRICK
MORGAN & HENDRICK
MORGAN & HENDRICK
MORGAN & HBNDRICK
MORGnN & HENDRICK
FREILICH & L1HTNER
STEVEN GOLDSMITH
~'RE:ILICH & LEITNF.RFY02
MORGAN & HRNDRICK
SUNSHINE KEY GENERAL CIVIL LIT. MORGAN & HENDRICK
TROP:CAL LEISURE RECREATION DEV./BW MORGAN & HENDRICK
TROPICAL LEISURE RECREATION DEV./D
TOTAL
Includes all billing through July 31, 2003
(305)28S-2854
$0.00
$0.00
$7,087.52
$125,533.83
$27,8G7.68
10.4
$0.00
$0.00
$22,355.73
$6l3.99
$359.83
$0.00
$3,974.78
$10,277.61
$90.00
$1,434.91
$0.00
$lR9.97
$4,119.22
$B1.00
.~19, 274.45
$160,489.03 $l95,933.09