Item C19 C.19
County f � .�� ",�, 1 BOARD OF COUNTY COMMISSIONERS
Mayor Craig Cates,District 1
Mayor Pro Tem Holly Merrill Raschein,District 5
The Florida Keys
Michelle Lincoln,District 2
James K.Scholl,District 3
David Rice,District 4
County Commission Meeting
December 7, 2022
Agenda Item Number: C.19
Agenda Item Summary #11503
BULK ITEM: Yes DEPARTMENT: Parks and Beaches
TIME APPROXIMATE: STAFF CONTACT: Suzanne Rubio (305) 453-9687
NA
AGENDA ITEM WORDING: Approval of Recreation Plan for the Parks & Beaches Department
utilizing County funds for enriching recreational experiences with new programs for County
residents.
ITEM BACKGROUND: In November of 2021, John Allen was hired as Director of Parks and
Beaches by the Monroe County BOCC and was tasked with creation of recreational opportunities for
Monroe County residents. After several months of planning and coordination with the Parks and
Recreation Advisory Board and input from various community resources, a plan was compiled to
offer a variety of recreational opportunities for people of all ages and demographics in Monroe
County. The Recreation Plan will establish new programs and activities while still utilizing some of
the tong-established activities enjoyed by residents and visitors to our local parks and beaches.
Some of the new programs include quilting, movie night, teen activities, exercise classes, mommy
and me programs, swimming lessons, and other new and exciting programs for many age groups
from babies to senior adults. There are plans for future paddleboard rental kiosks that may also
attract visitors, which will provide everyone with the chance to explore the beautiful waters of the
Florida Keys. As staff develops the various programs, additional equipment and accessories will
need to be purchased utilizing County funds in order to facilitate the programs. The Director is also
working with the community to obtain donations for some of the programs. Staff seeks approval of
the new Recreation Plan so it may move forward with establishing the programs and utilizing
County funds as necessary.
PREVIOUS RELEVANT BOCC ACTION: N/A
CONTRACT/AGREEMENT CHANGES:
N/A
STAFF RECOMMENDATION: Approval
DOCUMENTATION:
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Parks & Beaches Recreation Plan (final legal stamped)
FINANCIAL IMPACT:
Effective Date: December 7, 2022
Expiration Date: N/A
Total Dollar Value of Contract: N/A
Total Cost to County: N/A
Current Year Portion: N/A
Budgeted: Yes
Source of Funds: 147-20503
CPI: N/A
Indirect Costs: Staff Time and Ongoing Maintenance
Estimated Ongoing Costs Not Included in above dollar amounts: N/A
Revenue Producing: N/A If yes, amount: N/A
Grant: N/A
County Match: N/A
Insurance Required: N/A
Additional Details: None
REVIEWED BY:
Patricia Eables Completed 11/21/2022 3:25 PM
John Allen Completed 11/21/2022 3:27 PM
Patricia Eables Skipped 11/21/2022 3:29 PM
Purchasing Completed 11/21/2022 3:33 PM
Lindsey Ballard Completed 11/21/2022 3:39 PM
Board of County Commissioners Pending 12/07/2022 9:00 AM
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Monroe County Parks and Beaches
Recreation Plan
2023
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1. Mission, Vision, Motto, and Core Values
2. Goals and Objectives FY23
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3. Organizational Chart
4. Current Recreation Programs
5. Recreation Program Opportunities
6. Recreation Division Budget Summary FY23
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Monroe County Parks and Beaches
Mission, Vision, Motto, and Core Values 0
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Our Mission: To provide quality parks, beaches, facilities, amenities, and services to meet the recreation
needs of the entire Keys Community by utilizing resources of our team, volunteers, and partners. We U
create opportunities to enjoy life, explore nature, and energize your health. Enjoy, Explore, Energize
Our Vision: The vision of the Parks and Beaches Department is to enrich the lives of residents and guests
of the Keys (Monroe County).
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Our Motto: Build a healthy community through people, parks, and programs.
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Core Values:
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• Communication: Engaging in open, honest, and respectful communication, both internally and U)
externally. Educate our community on the benefits of Recreation, Parks, and Beaches.
• Collaboration: Working together to incorporate the diverse culture and viewpoints of our -
community and department to effectively foster recreational creativity, opportunities, and 76
development. Encourage community partnership and develop volunteer groups to enhance our
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parks and programs. CL
• Accessibility and Inclusion: Ensuring that everyone regardless of age or ability has access to the
very best in parks, beaches, and recreation opportunities to enrich their quality of life.
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• Health and Wellness: Providing programs and services to improve health to our residents and
guests. Encouraging our community to live a healthy lifestyle by utilizing our parks, beaches, U)
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facilities, and amenities.
• Customer Service: Providing the very best experience for all our users. ."
• Environmental Conservation and Stewardship: Fostering the responsible use and protection of
our environment through education, conservation, and sustainable practices.
• Safety: Provide a safe environment to all users by routine inspections and maintenance CL
schedules.
• Create Fun: Provide programs to meet the recreation needs of our community.
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Monroe County Parks and Beaches
Goals and Objective 0
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Goal 1-Operation: Provide quality parks, recreation, beaches, boat ramps,and open spaces that are
efficient to administer and cost effective to maintain and grow.
1) Provide clear and direct leadership that supports and promotes the Department's core values and
focuses on the Department mission.
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2) Offer staff training, both internal and external, acquire labor saving equipment, and develop effective
strategies to streamline operations.
3) Invest in preventative maintenance and timely upgrades/replacements to support the lifespan of
park amenities and facilities.
4) Seek out alternative funding sources such as federal, state, and local grants as well as sponsorships
and partnerships.
5) Create pay apps and a point-of-sale system to enhance the customer experience. Seek legal 06
assistance for online signatures.
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Goal 2-Parks and Beaches Maintenance: Enhance and improve upon the existing parks, beaches, boat
ramps,open space,and amenities to provide a quality and safe park system for active and passive
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recreation. CL
1) Develop a capital improvement plan for parks and facilities that can be funded at a level that allows
for a reasonable implementation schedule. CL
2) Inventory and evaluate the current park restroom facilities and then create and implement a
restroom replacement schedule.
3) Complete a playground equipment replacement program to bring all equipment into compliance with
safety and accessibility guidelines. 76
4) Develop a multifaceted approach for new synthetic sports fields or turf replacement to meet the
higher level of demand to utilize the fields by seeking grants, partnerships, or donations.
5) Identify and mitigate safety and security issues and maintain existing parks at levels that meet or
exceed the public's desire for safety, cleanliness, and usefulness. Consider innovative programs to
increase park safety, security, and visibility.
6) Evaluate the current court surfaces, parking lots, and fencing to develop a capital improvement plan.
7) Invest in preventative maintenance and upgrades to parks and facilities to maximize long-term
benefits.
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8) Create a maintenance plan that illustrates safety inspection, inventory, replacement dates, turf and
ballfield prep instruction, beach inspection, boat ramp inspection, and emergency plan. 06
9) Install paddleboard kiosk. U'
10) Develop parks to meet the needs of the entire community- Have area for toddlers, children, teens,
adults, and seniors. Example- rock wall for teens, ninja course for children, and reading area for
toddlers.
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Goal 3- Parks and Beaches Improvements and Design: Incorporate features and amenities into parks
that fit the local context; contribute to environmental sustainability; and are accessible,safe, and easy
to maintain for the long term. 4-
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1) Involve the community to assist in development of a master plan. Incorporate features and
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amenities into the parks that fit the community and reflect the local context, including the physical
features on site, local history and culture, and neighborhood and community preferences.
2) Design and improve parks, beaches, amenities, and facilities to be physically and geographically U
accessible to individuals of varying physical capabilities, skill levels, age groups, income, and activity
interests.
3) Maximize operational efficiency to provide the greatest public benefit for the resources expended
when park improvements are completed.
4) Consider the maintenance costs and staffing levels associated with acquisition, development, or
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renovation of parks or natural areas, and adjust the annual operating budget accordingly for
adequate maintenance funding of the system expansion.
5) Incorporate low impact development techniques into park and trail designs and be a leader in
demonstrating sustainable building practices.
6) Continue relationship with other departments to improve collaboration and cooperation with any
new design or renovations. Develop new park standards together and ensure that technology is used
to maximize efficiency. 06
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Goal 4- Recreation: Provide high quality recreation programs at minimal or no cost throughout the -
Keys community that are fun, educational,accessible,and safe for people of all ages and abilities.
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1) Be the leader for healthy living in our community by creating physical activity and play opportunities CL
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for all. <
2) Pursue and establish independent contractors, internship programs,volunteers, and temporary
recreation employees to assist in teaching/overseeing programs. CL
3) Evaluate the needs and effectiveness of programs/activities through surveys and evaluation forms to
identify community interests relating to programs, services, and opportunities. Seek community U)
input for master plan.
4) Promote partnership with organizations or agencies that align with the Department mission to
provide large scale community events at a free or reasonable cost to the community.
5) Develop and implement effective marketing strategies to build awareness of programs, events,
facilities, and benefits of parks and recreation to the community.
6) Create all children in the Keys swim program with the assistance from local businesses. Find donor to 0
purchase a van to take children to swim lessons and future field trips.
7) Create teen programs: teen movie night, teen TikTok challenge, teen fitness, and teen late-night
basketball. U)
8) Develop SAIL programs-Staying Active in Life senior programs: sit and fit, yoga, art, movie days,
instructional assistance with technology, medical information classes, and senior active games.
9) Toddler Programs—Mommy and Me classes, movies, plays, art, sports, and educational
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opportunities. U)
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10) Youth programs -After school, summer camps,field trips,fitness, running clubs, movie nights, art
and more. ;
11) Adult programs -Yoga in the park, boot camps, family movies in the park, and special events.
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12) Purchase items such as snack machines,Televisions, game systems, outdoor games, board games,
sports equipment, fitness equipment, snacks, art supplies, computers, movies, movie screens,
bounce houses, and more to support programs to meet the needs of the community. 4-
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Goal 5-Arts in the Parks and Beaches: Provide public art to enhance our parks, beaches,and boat
ramps which will strengthen community pride,commemorate history,and provide educational t0
opportunities. �s
1) Encourage support of public art through donations, purchases, and partnerships with the arts and
business communities.
2) Promote active participation and attendance of art events by community residents. L
3) Continue to actively partner with the Monroe County Arts Council.
4) Support the arts by encouraging the display of public art in parks, beaches, community centers, and
open spaces.
5 Activelyseek out and engage with groups to aid in the support of upkeep and maintenance of public
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Goal 6-Community Involvement: Encourage public involvement throughout the parks and beaches 06
service and operation planning process to meet the needs of our community which promotes U)
ownership.
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1) Encourage the creation of a "Friends of Parks and Beaches"group that is dedicated to supporting, o
enhancing, and promoting park and recreational services to the community.
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2) Explore alternate means of contacting citizens through a variety of outlets such as email, social CL
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networks, quarterly guide, public forums, county website, and print advertisement.
3) Create a program to recruit, organize, and retain volunteers to assist the department on a variety of
projects and programs that help with operational costs as well as build ownership of the programs CL
for the volunteers.
4) Allow for workshop style meetings where community members and leaders in locations throughout
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the county can gather input on current park and recreation needs and priorities.
5) Encourage Parks and Recreation Advisory Board to recruit more members, especially junior
members, who will assist in the growth across the department.
6) Develop a youth sports league council and invite other local parks and recreation departments to join
for the athletic development of our youth. CL
7) Partner with the community with special events. o
8) Adopt a park program and memorial program.
9) Develop independent contractors,volunteer contractors, youth programs agreements, and youth
athletic agreements. U)
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Monroe County Parks and Beaches
Current Recreation Programs 4-
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• Youth Sports Leagues ,
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• Community Partners-YMCA and PAL �� /
• Community Events
• Volunteer Classes 06
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• Fitness in the park classes 0
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• Adult Athletic Leagues
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• Department Partner Events
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• Bocce
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• Running Clubs
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• Special Olympics
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• Senior Programs-JOY, Line Dancing, Quilting, Yoga, Tai Chi, AARP
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Monroe County Parks and Beaches
:s Recreation Programs Opportunities 0
1. Toddlers- Key West Toddler Group
a. Mommy and me U
b. Tiny tot sports
c. Art/Creative Arts
d. Educational Opportunities
e. Library programs 9 ��
2. Children
a. Learn to swim program
b. After school w%l
C. Summer camp3
d. Break camps
e. Movies in the park
f. Video game competition
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g. Running Club rig / 06
h. Fitness classes
i. Specialty camps/clinics CLL
j. Dance/gymnastics
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I. Sail/paddle sports/fishing/snorkeling CL//j
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3. Teens
a. Movie night
b. Late night teen basketballCL
c. TikTok challenge- recording studio opportunities
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e. RC racing 0
f. Drone racing %/
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g. Ropes/wall climbing _
h. Dance/gymnastics
i. Art/Creative Arts/Music CL
j. Teen parks/Socials/Gaming C
k. Fitness Classes/Specialty Classes
I. Junior Recreation Leader Programs - Mentor Programs
4. SAIL-Staying Active in Life
a. Fitness classes
b. Art classes
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e. Senior gamesr, '
5. Adults ;
a. Fitness classes
b. Family movies/outings/arts/and more ,ati
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Monroe County Parks and Beaches 0
Recreation Division Budget Summary
FY23
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Utilize funds of our existing budget to provide a wide variety of cultural, physical,
educational, social, athletic, and fitness programs for ages preschool through adult
seniors. These programs will be provided throughout Monroe County to meet the
needs of our community.
Youth programs like summer camp, afterschool mommy & me, homework club,
field trips, and more will be offered at Bernstein Park summer 2023. Items will need
to be purchased to properly program and temporary staff will need to be hired.
Some revenue will be generated. 06
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The teen program will provide recreational programming for middle and high school
students. Programs like gaming, late night sports activities, movie night, mentorship 0
activity, and more will be offered to provide an outlet to our teen community.
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Studies have shown that keeping teens in recreation programs are more likely than
non-participants to have higher self-esteem, greater academic achievement, and
lower incidences of delinquency. No revenue will be generated from teen
programs, but we will seek donations to offset costs.
Senior programs like quilting, yoga, fitness, culinary, and art classes will be offered
at Bernstein Park spring 2023. Items will need to be purchased to properly program
and temporary staff will need to be hired. Some revenue will be generated.
Family gatherings like movies in the park, sunset concerts, and outdoor group
fitness will be offered throughout the County. Items will need to be purchased to
properly program and no additional staff will be needed.
Program specific budgets will be created before implementation detailing items
needed for purchase, temporary staff requirements, and anticipated generated
revenue. These budgets will be shared with Office of Management& Budget before 06
any purchases are made. Until the programs are established as noted above, we
are unable to determine the exact items that will be needed or the detailed costs of
such items. Some examples are noted below. In addition, any fees collected will
need approval from the BOCC.
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Items needed to be purchased for programs, but not limited to:
• Sports equipment
• Fitness equipment
• Art Supplies
• Pencils/Pens/Paper
• Board Games
• Televisions
• Video Game Stations
• Video Games
• DVD player and DVDs
• Outdoor Games
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• Snacks 9
• Field Trips
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• Bounce Houses 0
• Computers for homework/activities/labs
• Prizes - Trophies and grab bag items
• Marketing materials like logo frisbees
• Pre-school educational items
• Music Systems U)
• Printers/maybe 3D technology
• Movie Screen
• Portable Mobile Stage
• Shirts for campers and sports leagues
• First Aid/AED/Red Cross Certifications for Staff
• Pay officials/referees
• Bands and DJ's
• Rental equipment for programs - Lighting, security
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Benefits of recreation are endless. We look forward to meeting the recreation
needs of our community.
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