Item O1 0.1
County f � .�� ",�, 1 BOARD OF COUNTY COMMISSIONERS
Mayor Craig Cates,District 1
Mayor Pro Tem Holly Merrill Raschein,District 5
The Florida Keys
Michelle Lincoln,District 2
James K.Scholl,District 3
David Rice,District 4
County Commission Meeting
December 7, 2022
Agenda Item Number: 0.1
Agenda Item Summary #11507
BULK ITEM: No DEPARTMENT: County Administrator
TIME APPROXIMATE: STAFF CONTACT: Lindsey Ballard(305) 292-4443
n/a
AGENDA ITEM WORDING: County Administrator's Monthly Report for December 2022.
ITEM BACKGROUND:
PREVIOUS RELEVANT BOCC ACTION:
CONTRACT/AGREEMENT CHANGES:
n/a
STAFF RECOMMENDATION:
DOCUMENTATION:
CAD 1 Monthly Report
FINANCIAL IMPACT:
Effective Date:
Expiration Date:
Total Dollar Value of Contract:
Total Cost to County:
Current Year Portion:
Budgeted:
Source of Funds:
CPI:
Indirect Costs:
Estimated Ongoing Costs Not Included in above dollar amounts:
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Revenue Producing: If yes, amount:
Grant:
County Match:
Insurance Required:
Additional Details:
REVIEWED BY:
Lindsey Ballard Completed 11/21/2022 4:43 PM
Board of County Commissioners Pending 12/07/2022 9:00 AM
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MEMORANDUM
Office of the County Administrator
TO: Board of County Commissioners
FROM: Roman Gastesi
County Administrator
DATE: November 21, 2022
SUBJECT: County Divisions' Monthly Activity Report for December 2022
MONTHLY ACTIVITY REPORT—DECEMBER 2022
Extension Services:
Number of services provided: 75 phone calls, 104 emails, 50 one on one consults, 7 office
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visits/visits to clients, 25 learning events with 445 participants, 5 media submissions, and 230
publications distributed. Total Budget for FY 22/23: $255,112; Year to Date Expenditures and
Encumbrances: $122,716.54; Remaining Balance: $132,395.46; Percentage of budget spent
and/or encumbered year-to-date: 48.10%
• Over three months, Alicia taught non-profit development programs for regional non- U
profit boards in collaboration with United Way. Topics included fundraising and 0
inflation, whom the board serves, grants management, emergent community needs, and
coalition building.
• Alicia worked to provide public comment to the US Global Change Research Program
(USGCRP)regarding the 5th National Climate Assessment(NCA5). She attended an 0
informational webinar to learn more about the NCA5. The call for public comments and T_
review of the draft will be open for 12 weeks. Registration is required to comment and it
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can be found at this link or you can read the draft report here U
hops://www.globalchange.gov/nca5
• The Upper Keys Extension office is moving in December from the Murray Nelson to the E
Ellis Building (upstairs) on Plantation Key, stay tuned for the new phone and office
number.
• Alicia participated in two climate and resiliency planning groups to further regional
adoption of climate goals.
The Environmental Horticulture Agent accomplished the following activities:
• Michelle partnered with SOS Foundations nutrition program and spoke to two fifth grade
classes at Poinciana Elementary School on the history of agriculture in the Keys and
breadfruit production at Grimal Grove. Breadfruit trees are being planted worldwide as a
way to combat food insecurity and climate change. 38 students participated.
• The Environmental Horticulture Program and The Islamorada Foundation hosted a
butterfly gardening program and unveiled the new demonstration garden located a J.
Gilbert Reese Park in Islamorada. The park features many Florida Keys native plants.
The garden was planted and is maintained by Master Gardener Volunteers.
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The Florida Sea Grant Marine Extension Agent accomplished the following activities:
• Shelly and the amazing planning team from the NOAA Coral Reef Conservation
Program, Coral Restoration Foundation, Association of Zoos and Aquariums, FDEP, and
FWC taught 31 registrants from the United States, Caribbean, and Europe during the
virtual Reef Futures Coral Communication Session: Building a Community of Practice.
This is the first step to create an international Coral Restoration Consortium
communication working group to promote collaboration and best practices to support the
dissemination of science-based information focused on coral reef conservation
worldwide. The second workshop will be held on December 14 in the evening to
accommodate our Pacific Ocean partners.
• Shelly was elected the chair of the Gulf of Mexico Fishery Management Council Coral
Advisory Panel. Shelly led the group discussion for recommendations to the Council
regarding the Florida Keys National Marine Sanctuary Restoration Blueprint and
approved 6 motions for consideration at the Council's next meeting. 0
• Shelly spoke on US] Radio Morning Magazine about king tides. The final king tides for
2022 will be during the new moon from November 22-26, 2022. The average difference 21
between high tides and low tides in the Florida Keys, especially oceanside, is around 1.5
feet. During these extreme high tides that occur in the Fall around the full and new 0
moons, the water level difference between low tides and high tides can be almost 3 feet
twice a day, at approximately 6 hour intervals. Shelly spoke to Joe Moore about U
checking tide apps and being aware of less clearance for boaters under bridges and 1�
avoiding seagrass meadows that may be exposed at low tide and much shallower than CL
expected.
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Parks and Beaches:
DEPARTMENT HIGHLIGHTS: 2
Director met with Jacobs Pool Board
Hosted Recreation Advisory Board Meeting <
UPPER KEYS U
Key Largo Community Park:
• Pickleball design permitting comments received. Engineering team making required E
changes, expected to re-submit to permitting week of November 21.
• Trimmed trees around the park
• Removed graffiti at skate park
• Fixed fence around the park
• ballfield treated for weeds
• Replaced toddler swing seats
• Replaced old basketball nets
LOWER KEYS
Veterans Memorial Park:
• New picnic tables
Big Pine Park:
• New signage playground area
• New bleachers
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• Replaced broken bench dugout
• Install new lock box for fire department
• Hosted voting
Pine Channel Nature Park:
• Clean canoe landing dock
• Added accessible picnic tables
Bay Point:
• Fixed gates tennis courts
Bernstein Park:
• Hosted and set up for FEMA
• Replaced broken sprinkler head
Higgs Beach:
• Installed new water fountain at pickleball Courts
• Removed broken fence
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• Replaced privacy wall in shower stalls C.
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ENGINEERING SERVICES /ROADS
Bridge#904982 Tubby's Creek (Card Sound) and Bridge#904984 Mosquito Creek Bridge 0
(Card Sound) Replacement Grant Award:
• Negotiations concluded with Kisinger Campo & Associates.
• Contracts for the Engineering Design and Permitting of both bridges to Kisinger Campo c,
& Associates were approved on the November 151h BOCC agenda. 0
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Bimini Drive (Duck Key) Bridge Replacement:
• Construction of Mechanically Stabilized Earth(MSE)retaining wall on west end of south
side of bridge is complete. 0
• Comcast and AT&T conduit connections through the bridge deck are complete.
• Roadway and bridge approach fill is complete on both ends of bridge.
• Southwest bridge approach has been formed and was poured on 11/17/22. U
• Steel reinforcement work on barrier wall and moment slab nearly complete. Concrete
pour anticipated for the week of 11/28/22
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Harbor Drive(Duck Key) Bridge Replacement:
• Engineering design and permitting is complete.
Seaview Drive (Duck Key) Bridge Replacement:
• Contract with WSP USA, INC. for CEI services was approved at the November BOCC
meeting.
• Contract with American Empire Builders Inc., for $5,260,000 was approved at the
November BOCC meeting.
Card Sound Bridge Navigational Lighting Replacement Project:
• Staff is preparing contract documents to advertise for construction bids.
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Ist Street and Bertha Street—Key West Drainage Improvement Project:
• Project 79% complete overall - substantial completion scheduled for February 2023.
• FDOT SCOP reimbursement in the amount of$109,818 pending.
• FDOT SCOP agreement to be extended to March 31, 2023.
• Unforeseen existing drainage conditions have increased project time by 60 days.
• Final phase of project will be final lift of asphalt, sod and pavement markings.
Sands-Big Pine Key SLR Roadway Pilot Project:
• Construction Engineering and Inspection contract with HDR Construction Control
Corporation on hold pending construction scope rebid and funding acquisition.
• Single construction bid received October 13, 2022; DEO requires rebid.
• DEO Release of Funds (RROF) received. Additional County funds required based on
single bid result of$22,418,944.
Twin Lakes-Key Largo SLR Roadway Pilot Project:
• FDEM — PDM (Pre-Disaster Mitigation — federal appropriation) — additional ENV RFI
response submitted on October 28, 2022—FDEM response pending. 21
• FDEP - Resilient Florida Infrastructure Grant Program — FDEP assigned grant number
22SRP57 — Grant award in the amount of $3,931,269 for construction and construction 2
engineering services approved November BOCC meeting.
• FKAA water utility design and scope ILA pending. U
• FKEC Utility and Easement agreement approved by BOCC and delivered to FKEC on �
October 12, 2022. Waiting for FKEC to provide recorded version.
• FDEM - HMGP grant number 4337-525R —Phase 1 —design phase —reimbursement in
the amount of$122,680.65 received. Grant closeout by FDEM pending. 21
• Construction grant and County funding from all sources required in place and executed
prior to proceed with construction bidding phase. 2
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Florida Keys Overseas Heritage Trail Connection at Cudjoe Gardens: <
• Construction NTP issued October 3, 2022. Contractor completed clearing and grubbing, zi
path layout, embankment, constructing subbase, base, and concrete at crosswalk. 0
• County received design FDOT LAP grant final reimbursement in the amount of$9,570.
• County received 2023 TDC Bricks and Mortar award in the amount of$100,000.
GIS Based Roadway Asset Management and Work Order System:
• Software demonstrations by four vendors were completed the first week of October; staff
will be discussing implementation process and working with consultant to determine best
vendor for Engineering Department.
• Staff scheduled conference call with consultant to evaluate implementation and determine
final vendor preference.
Roadway Vulnerability Study and Capital Plan:
• Applications for 15 SLR projects were submitted to the Resilient Florida Grant program
for 2022. Deadline was September lst
• Staff working with FDEM staff to develop applications for HMGP grant funds from
Hurricane Michael for several SLR adaptation projects.
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Koehn Subdivision-Big Pine Key Roadway and Drainage Project:
• FDOT SCOP final grant reimbursement in the amount of $70,529.15 and closeout
pending.
Key Largo III—Burton Drive:
• FDOT notified staff that SCOP funding for Key Largo III (Burton Drive)project was
programmed in FDOT work program in FY 2024.
• Staff will be working with WSP (Engineer of record)to finalize design and permitting.
Boca Chica Road Hurricane Irma Repairs Project:
• Construction started June 22nd consisting of removing existing rip-rap to make way for
sheet piling for sea wall.
• Staff met onsite with FDEM representative after Hurricane Ian to inspect and document
additional damage due to Hurricane Ian.
• Staff received change order estimate for extra work required due to damage from 0
Hurricane Ian. Change order is up for approval on the December 71h BOCC agenda
meeting. 21
Card Sound Road Mill/resurface/restri in
p� g:
• Staff requested that FDOT program SCOP grant funds in the amount of$2,419,722 (75%
of construction phase estimate) in its work program in fiscal year 2023 to partially fund U
construction and CEI. 1�
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• Consultant submitted draft 100%plans to county and FDOT and is responding to
comments.
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• Task order is up for approval for the Civil Engineering Inspection on the December 71h
BOCC agenda. 0
• Staff is preparing Project Manual and Advertising Documentation to prepare for bidding. V_
Card Sound Bridge Project Development& Environment Project: is
• Staff and county lobbyists submitted appropriations request for a portion of the PD&E
costs.
• FDOT Structures Department and Planning Department provided comments on Draft
Lifecycle Cost Analysis Report;
• Consultant and county staff are working on revisions based on comments.
Duval,Whitehead, and Front Street Roadway Improvement ILA w/City of Key West:
• Project is completed and final invoice has been submitted for payment.
• ILA and change order approval request to add resurfacing of two blocks of Eaton Street
was approved by the BOCC at the November 171h meeting.
Hurricane Irma No Name Key Bridge Repairs:
• No change in status
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Key Deer Boulevard Roadway Repairs:
• Staff received 100% construction plans for repairs to three areas of Key Deer Boulevard
on 11/7/22.
• Staff is preparing project manual and contract documents to advertise for construction
bids.
FDOT Local Agency Program (LAP) Re-certification:
• Staff has begun process to renew LAP certification with FDOT, which is required every
three years;
• Certification process confirms county staff is knowledgeable and can comply with federal
requirements necessary to obtain grant funds through Federal Highway Authority
(FHWA).
• Staff completed required training and submitted certificates to FDOT on November loth;
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Crane Boulevard, Sugarloaf Shared Use Path:
• No significant change, in summary:
• In response to requests from residents for sidewalk on Crane Boulevard staff submitted a
grant application to the FDOT Transportation Alternatives Program (TAP) for 0
engineering design and permitting costs to fund the project. If awarded, funds would be
programmed in the FDOT work program in FY 28. U
• A notice of grant award was received on May 131h; design funds were programmed in 1�
FDOT FY 2024
• Staff provided consultant procurement schedule to FDOT on November 18th.
Pedestrian Bridges and Ocean Bay Drive Bridge Inspection and Repair: 0
• Consultant forwarded draft bridge assessment reports on October 28th. Staff will review V_
and provide comments.
• Consultant preparing options for repair or full replacement of bridge so that decision may U
be made.
Stillwright Point Road Elevation and Drainage Engineering Design and Permitting:
• DEP personnel forwarded draft Resilient Florida Grant Agreement on October 24, 2022;
agreement is on the December agenda for approval..
• Consultant provided technical criteria from SLR vulnerability study to include in Design
Services RFQ.
Request for Qualifications (RFQ)for engineering design services was forwarded to Purchasing
on November 3rd. RFQ was advertised on Demandstar on November 8th
4th Street and Avenue F Big Coppitt STOP sign Warrant Study:
• Staff executed a task order with AECOM to perform a traffic study and STOP sign
warrant study at the intersection of 4th St. and Avenue F on Big Coppitt in response to a
request to change the intersection to a 4-way Stop condition.
• Notice to proceed was issued to the consultant on October 28th.
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Garrison Bight Bridge (Key West)Navigational Lights Replacement:
• A recent bridge inspection report indicated that the navigational lights at Garrison Bight
Bridge had been damaged and/or removed.
• Staff has received a cost proposal from Kisinger Campo &Associates to design the
replacement lights on October 281h.
• Staff has reviewed design proposal and is preparing small contract for approval for
design and Coast Guard coordination.
PROJECT MANAGEMENT
Hurricane Irma Repairs:
Following is a list of the remaining locations damaged by Hurricane Irma.
Big Pine Key Community Park:
Park
• RFP is being finished with final permitting comments.
Affordable Housing Unit C
• Working on interior finishes.
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• Hanging cabinets.
• Finishing lower enclosure. 0
Long Key Transfer Station Metal Building and Recycle Bin Repairs: <
• Contractor is finishing a couple of punch list items that were left. U
0
Marathon, Tax Collector Seawall:
• Working with the consultant and FDEP to offset the wetlands intrusion
MCSO Stock Island Jail and Admin Flood Panels: 0
• Notice to Proceed issued
• Estimated installation of late February
Veteran's Memorial Park:
ADA Pavilion & Tiki Huts
• Project experiencing procurement delay for the pavilion structure; expected fabrication
completion timeframe is March. Delivery timeframe not established at this time.
• Tiki construction will begin with building department permit approval; engineered plans
submitted 11/09/2022.
Bathroom Repairs
• Building Dept: Flood Review determined repair costs exceed 50% of building's value
which would require flood proofing or elevating the building.
• It's been determined that with expected flood velocities exceeding 5 ft/sec; flood
proofing the building is not an option per the Flood Provisions of the Florida Building
Code ASCE 24-14 Flood Resistant Design and Construction.
• Meeting to discuss path forward regarding FEMA reimbursement scheduled.
West Martello:
Citadel& Archway repairs
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• Certificate of Substantial Completion will be issued in November.
• Extension of DHR Grant approved to 2/28/2023 to allow time for procuring contractor
for additional repairs not included in original scope but determined to be caused by
Hurricane Irma.
Hurricane Ian Repairs
Following is a list of the remaining locations damaged by Hurricane Ian.
Higgs Beach&West Martello:
• Task order signed to assess damages to Reynolds Street Pier.
• Team met on site to begin developing scope details for each line item.
• Developed standing meetings with OMB to track status and ownership of work items.
• Reviewing damage and sand lost due to Hurricane Ian. Renourishment permit from the
Army Corps of Engineers is valid through August 2031 allowing for accelerated
approvals for replacing sand lost due to Hurricane Ian.
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Key West Lighthouse: 21
• Safety items cleared.
• Developing scope details which will be used to draft project worksheets. 2
East Martello: U
• Developing scope details which will be used to draft project worksheets. �
MCSO Headquarters Building:
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• Floor cracks were found to be within design parameters.
• Engineer has provided report and monitoring recommendations. 0
2
• No further work is required at this location.
Special Proiects and Initiatives U
Following is a list ofprojects focusing on improving organizational efficiencies.
Building and Grounds Standardizations Knowledgebase:
• Staff continues to add information as items are identified.
Continuing Services Contracts:
Small Engineering Continuing Services Contract:
• RFQ advertised with a bid opening date of 12/15/22 at 3:OOPM.
Grant Writing/Administration Continuing Services Contract:
• RFQ advertised 11/08/22 with a bid opening date of 12/15/22 at 2:OOPM.
Facility Management Software Upgrades—CAP:
• Training scheduled for late November into December.
• Software should be live January 2, 2022.
• Parks beginning to assemble GPS list of assets to load after buildings goes live.
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Capital/Grant Funded Studies or Construction Projects
Bernstein Park Re-Sod/Turf—CAP:
• Awaiting results of Project Management's application for an FRDAP grant to support the
Bernstein Park Upgrade Project submitted August 31, 2022.
• Research conducted by project team of similar projects for City of Key West and the
Monroe County School District.
Pine Channel Nature Center—FDOT, CAP, TDC:
• FDOT Final Accepted Project, final reimbursement package submittal and pending
approval.
Boca Chica Shoreside Facility—TBD:
• Nothing new to report for December.
Emergency Operations and Public Safety Center—FDEM, HMGP, FDOT:
• All columns and foundations are finished.
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• Working on escalating delivery of plank flooring to maintain being three weeks ahead of
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schedule.
0
Gato Spalling—CAP:
• Task Order approved at the November BOCC.
Higgs Beach Access Road Realignment—CAP,TDC: 0
• Change in staff at SHIPO has delayed the meeting for approval to shovel test anomalies
by Cory Malcom. 21
Higgs Beach Restroom Replacement- TDC: 2
• Three of the seven permits BLD2022(2844 —2850) applied for with Key West are ready. V_
• RFP being reviewed by legal.
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Higgs Beach Sand Re-nourishment-TDC:
• Post Construction activities (benthic surveys, environmental monitoring, etc.)will begin
no later than December 2022.
• Reviewing damage and sand lost due to Hurricane Ian. Renourishment permit from the
Army Corps of Engineers is valid through August 2031 allowing for accelerated
approvals for replacing sand lost due to Hurricane Ian.
HMGP Generators —HMGP:
• RFQ drafted for design services;preparing document to send for legal review.
HMGP Wind Retrofit—HMGP:
• CMAR RFP will be advertised 11/17/2022.
• Structural assessments of buildings completed week of October 24th.
• 30% design in progress.
Jackson Square JB Demo & Chiller Building - CAP:
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• Negotiating A/E services contract for December agenda.
• CMAR RFP template being drafted which will then become the foundation for this
solicitation.
Jackson Square Communications Tower Move - CAP:
• Agreement for new tower location being reviewed by all parties.
KW Lighthouse New Oil House Display- TDC
• Negotiating with alternate source for the manufacturing of three reproduction oil butts.
• Project mobilization being delayed until April, due to museum conflicts.
KW Lighthouse Stables Building Renovations and ADA improvements —TDC
• Task order approved at the November BOCC.
Historic Sheriff Residence and Jail Museum at Jackson Square - TDC:
• New attic access added.
• Fire alarm and sprinkling currently being installed.
• HVAC should begin in December. 21
0
Marathon Professional Building—Roof Replacement:
• Coordination plan set being revised per comments received.
• Coordination with IT to limit impacts to internet service during roof construction.
0
MCSO Stock Island Jail Stucco and Spalling Repairs —CAP:
• Contract being drafted for execution 21
MCSO Stock Island Jail Dormitory Window Replacement—CAP: 2
• Submitted for permit on 11/7 T-
• RFP is being reviewed by legal
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MCSO Stock Island Detention Center Generator Building—CAP:
• The plans have passed the 3 of 4 reviews from the City of Key West.
• Final City approval to occur on 12/6
• Permittable drawings will finish after approvals and should take no more than two
months to complete.
Pigeon Key Honeymoon Cottage & Commissary Restorations —TDC, DHR:
• Project in closeout phase.
• Protective Covenant being finalized.
• Final DHR grant reimbursement package being prepared.
Pigeon Key Sprinkler System - TDC:
• Contractor experiencing delivery delays on fire pump; expected early December.
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Pigeon Key Wastewater System -Unfunded:
• Pigeon Key Foundation requested direct appropriation included in Legislature passed
budget; pending formal award/funding availability.
Plantation Key Courthouse and Detention Center - CAP:
• Detention AC renovation pricing is expected to be in hand week of 11/21
• Permit submitted to Village of Islamorada on November 14th
Plantation Key Campus Redeployment of the Ellis and Old Courthouse -CAP:
• Ellis Building Task Order to be approved in December BOCC meeting
• Old PK Courthouse Task Order to be approved in January BOCC meeting
Public Defender Offices at 316 Simonton in Key West- CAP:
• Contractor completing preliminary Submittals.
0
• Trailer for Facilities Rockland location expected mid-December, with movement of
equipment late December.
• Expect Contractor to begin construction after the first of the new year.
0
Reynolds Street Pier Pile Repairs —TDC, FDOT-TAP:
• Apparent damage to at least one pier due to Hurricane Ian. County preparing a task U
order for a structural engineer that will be on the December BOCC agenda. FDOT 1�
TAP rant funds now programmed for construction in FY26-27. C
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• Original plan for construction to start in mid-2025. Depending on damage assessment, W
this may require moving to an earlier date.
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Rockland Key Fleet Facility—CAP: 2
• RFQ in review by legal.
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Roth 911 —MCSO:
• Design underway and preliminary schedule being developed
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Rowell's Waterfront Park Phase I—TDC, FDOT, CAP:
• Remaining finishes and fixtures currently being completed/installed.
• Substantial completion anticipated for mid-December pending final inspections and
Certificate of Occupancy.
• Entrance sign permitted separately; pending revisions to add lighting.
• Library kiosk shelter currently being fabricated; delivery expected within 16 —24 weeks.
Rowell's Waterfront Park Phase II—CDBG-CV, CAP:
• Permit corrections under review.
Supervisor of Elections Key West Office Relocation - SOE:
• Design is continuing.
• Building appraisal completed.
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Tavernier Fire Station Hardening—CDBG-MIT:
• CPH's continuing services contract accepted by DEO. Requested task order for
environmental review, design, permitting/construction support.
• Some of the preliminary submittals have been forwarded to legal for review prior to
submission to DEO.
Transfer Stations Equipment Buildings -MCSW:
• Staff reassessing building locations and uses to draft an updated scope for a design task
order.
FACILITIES MAINTENANCE
Historic Courthouse Door Replacement(Key West):
• Awaiting Door Fabrication.
0
Big Pine Key Fire Station Painting:
• Shell complete. 21
• AIPP to manage refurbishment of the murals.
2
FACILITIES —UPPER KEYS
Ellis Building: U
• Daily custodian work 0
• Weekly groundskeeping
• Installed new AAA batteries in wall mounted thermostat on 2nd floor north side 21
• Called Elevator repairman because elevator keeps stop working
2
Islamorada Library:
• Weekly groundskeeping U
• Daily custodian work
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Key Largo Library:
• Daily custodian work
• Monthly HVAC Maintenance
• Replaced cigarette waste disposal
• Checked dishwasher and electrical outlet in the kitchen area
• Replaced one bookshelf with another and disposing of the replaced books
• Pressure washed the area outside the library
• Replacde Cigarette waste Disposal
Key Largo Social Services Meal Site:
• Daily Custodian work
• Monthly HVAC Maintenance
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Key Largo Tax Collector's Office:
• Monthly HVAC Maintenance
Lysiloma Land Lot:
• Weekly groundskeeping
Magnolia:
• Daily Custodian work
• Monthly HVAC Maintenance
• Weekly groundskeeping
• Replaced filter for ice machine
• Cleaned out back gutters from debris and plants
• Fixed locking mechanism/keyhole on the exterior roads crew room door is very loose.
0
Murray Nelson:
• Daily Custodian work 21
• Disposed of unused ballots. Approximately 11 bags/boxes.
• Replaced broken bumpers 2
• Weekly groundskeeping
• Fixed double door in lobby
• Veterans Ceremony 0
• Went to Marathon Garage and Home Depot
• A/C in entire building stop working, contractor to make repairs 21
• Fixed double door in lobby
• Checked voltage at power supply receptacle, (121 volts AC), checked appliance 2
operation for dishwasher
• Adjusted occupancy sensor on light switch U
Pk Garage:
• Daily custodian work
• Weekly groundskeeping
New Plantation Key Courthouse:
• Daily Custodian work
• Monthly HVAC Maintenance
• Hung a mail holder for the Judges office
• Repaired HVAC, checked breaker at RTU, reset breaker at main panel on 2nd floor
• Repaired front entrance of the building the buttons that open the door for the for the
disabled are not working (Warranty Issue).
• AC not working in the district atty's office, found one compressor not starting,project
management to contact contractor for repairs
• Installed place a soap dispenser in the kitchen area in the clerk's office
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• Hanged a mail holder for the Judges office
• Repaired issues with the A/C on our first floor.
• Installed a keyboard drawer for Denise in office 4108.
• AC not working in the district atty's office,project management to contact contractor for
repairs a/c in entire building.
• Repaired alarms that were going off on 1 st& 2nd Floor. Lobby, Panic Room and 2nd
Floor alarms continue to sound. Alarm related to hvac parts on order, a/c in entire
building.
Ocean Reef:
• Daily Custodian work
Old PK Courthouse:
• Monthly HVAC Maintenance 0
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Roth Building: 21
• Daily Custodian work
0
• Weekly groundskeeping
• Juvenile court is having power disconnect
• Removed existing non operable receptacle and installed new wall mounted USB duplex U
receptacle, checked operation 0
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Roth—Health: 21
• Repaired wall in room 33
• Removed fixture ballast, checked operation 2
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Roth Substation:
• Daily Custodian work
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Tavernier Fire Station No.22:
• Weekly groundskeeping
• Monthly HVAC Maintenance
• Steamed cleaned floor tiles, including bathrooms and stairs
• Replaced Flags at fire station
• Removed and replaced washer machine
• Picked up and install new washer
Old Health Department:
• Weekly groundskeeping
• Return bucket truck back to Marathon
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MEN's Peace Park:
• Completed handrailing at seawall
Key Largo Park:
• Contacted manufacturer for tech support, for quote to replace non-operable control
console (2)was submitted to KL Park foreman.
• Installed new wall mounted occupancy sensor, set operation parameters, checked
operation in Men's Room
Marathon—PW:
• Pick up motor at PW yard in Marathon and take to Miami for repairs for Dan Bensley
FACILITIES —MIDDLE KEYS
Marathon Annex 63`d St.:
0
• Monthly AC PM CL
• Set up new safes
21
Marathon Health Department:
• Monthly AC PM 2
• Repair sticking door
Marathon Courthouse: 0
• CL
Monthly AC PM
21
Marathon Government Center:
• Monthly AC PM 0
• Prep for painting applied stain blocker to concrete T_
• Painted the front entrance of the Government Center concrete
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• Vendor painted Marathon Government Center U
• Pressure cleaned sidewalks u
• Vendor escort
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• Transported 30 boxes to Key Largo
• Moved furniture from one office to another
Marathon Library:
• Daily cleaning
• Install Corkboard
• Install Eyewash station
• Switch out stools
Medical Examiner:
• Monthly PM AC filters
• Cleaned Exterior doors and concrete aprons on building
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Packet Pg. 1576
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Marathon Tax Collector:
• Daily cleaning of the facility
Marathon Clerk of Court:
• Monthly PM AC Filters
• Pest Control
• Fill the burn with rocks
• Filled cracks with cement
State Attorney:
• Monthly A/C maintenance
• Shave wood from shelves to enable doors to close
Long Key Tower:
• Monthly A/C maintenance
a�
Public Defender: 21
• Monthly A/C maintenance
2
Public Works Facilities Maintenance:
• Monthly compressor Maintenance carpenter shop U
• Monthly PM A/C 1�
0
• Vehicles cleaned and maintained
• Weekly staff meetings
• Groundskeeping
• Remove Project Management letters from Fleet building 0
• Delivery of tables and chairs to construction site T-
• Empty truck for repairs
911 Communications:
• Monthly AC PM
• Deliver ladder and set up for supervisor
Marathon Senior Center/AARP:
• Monthly PM A/C filters
Conch Key Fire Station:
• Monthly AC PM
• Install new hose reel for overhead air hose
Layton Fire Station:
• Groundskeeping
• Paint lines in bay to assist with ladder truck placement
16
Packet Pg. 1577
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Crawl Key Training Facility:
• Monthly AC PM
• Reattach conduit to light fixture box
Supervisor of Elections
• Assembly of ramps and set up at voting locations
• Assisted elections staff with disposal of trash
• Picked up and delivered voting machines
• Returned voting meachines after elections
FACILITIES —LOWER KEYS
Bayshore Manor:
• Installed ice machine
Big Pine Library:
• Cleaned ac filter and drain
21
Blue Heron Community Center:
• Sturtz repaired ADA bar on entry door 2
• Installed weatherstrip for front door
U
Gato Building: �
• Health Dept.-vacuumed drain line
• Gary's Plumbing installed water fountain
• Moved furniture at OMB
• Social Services- install a temporary handicap ramp for in-home medical care 0
• HR- drained ac line V_
• Health Dept-drained ac lines
U
• Health Dept-Check Electric replaced ballast
• Moved furniture at OMB and moved tables to upstairs offices
Harvey Government Center:
c�
• Tax Collector- Continuation of Renovation Project
• Mike's Painting-prep and painted interior walls, trim and doors downstairs offices
Jackson Square:
• Freeman Justice Center-Ali Stem's office-installed white and cork boards
• Freeman Justice Center-Sturtz repaired exit device Courtroom C
• Freeman Justice Center-repaired ac in Judge Jones Chambers
• Freeman Justice Center-repaired sprinkler system
• Freeman Justice Center-Judge Helms Courtroom D, Sturtz repaired doors
• Freeman Justice Center-2nd floor Gary's Plumbing repaired leak in urinal
• Freeman Justice Center-Courtroom A-dispose of chair and attached flashlight to wall
• Lester Bldg.-Supervisor of Elections-took 67 boxes to Stock Island storage unit
• Lester Bldg.-3rd floor-checked and repaired ac
17
Packet Pg. 1578
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• Lester Bldg.-shelves from 2nd & 3rd floors removed
• Lester Bldg.-Inspect Key West inspect air quality of the Lester Bldg.
• Lester Bldg.-State Attorney's office-dispose of 2 desk for new furniture delivery
• Historic Courthouse-1st floor property appraiser replaced lights
• Historic Courthouse-Felony Dept-replaced light bulbs
• Historic Courthouse-measured doors for IT throughout Historic Courthouse
• Historic Courthouse-worked on ac system
• Historic Courthouse-2nd floor replaced light bulbs
• Historic Courthouse-Property Appraiser 2nd floor Gary's replaced flushometer in men's
bathroom
• Jackson Square--repair and replace wheel on door cart
Key West Library:
• Repaired ac in Children's & Auditorium areas
• Carpets were cleaned due to ac water damage
• Checked and removed dead animal from ceiling
21
• Set-up potable ac in Children's Section
• Inspected door weatherstrip and windows 0
• Repaired exit door in Reference area
• Sub Zero-repaired Florida History Vault U
• Check Electric-reset timer on parking lights 1�
0
Rockland Key:
• Future Carpenter's Shop-Purchased Modular trailer 21
• Future Carpenter Shop-cleared land of equipment and debris for new trailer
• Future Carpenter Shop-Arnold's Towing relocated containers 2
• Roads & Bridges-repaired men's toilet flapper
• Roads & Bridges-installed trailer skirting U
• Fleet-increase voltage to circuits
a�
Fire Stations
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Station#09 -Big Coppitt:
• United Doors installed south-side bay door
Station#10 —Sugarloaf:
• Replaced ac filters
Station#11 —Cudjoe:
• United Doors repaired bay door spring
• United Doors furnished and installed east-side center bay door
• Cleaned ac filter and drain
• Gary's repaired leak underneath kitchen sink
Station#13 —Big Pine:
• Cleaned ac filter and drain
18
Packet Pg. 1579
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• Gary's Plumbing repaired toilet leak, replaced flushometer
Station#22 —Tavernier
• Deliver new washing machine to Plantation Key for Upper Keys crew to install at ST22
Miscellaneous:
• Delivered and picked up ballot box and booths to KWHS for Homecoming voting
• Delivered voting ICE units to Marathon and Key Largo and picked up later
• Built ramp for voting access
• Moved boxes from the Marathon Clerk's Office to KW Jail storage
• Moved safe from Marathon's Property Appraisers office to KW office.
• Check Electric installed monitor relay at Wilhelmina Park
• Plantation Key Courthouse picked up documents and furniture from several locations for
disposal
0
Work Performed by Facilities for Parks & Beaches:
• Fireman Park-built and installed park sign 21
• Wilhelmina Park-replaced rotted barrier in front of fence
2
ROADS & BRIDGES
U
Upper Keys Road Department: �
• Buzz Bar Operation - 17.84 miles
• Mowing Operation—95.93 miles
• Sweeping Operation - 98.63 miles
• Sign Department- 11 new signs installed, 2 new posts installed, 4 underground locates 2
performed.
• STOP bars - 82 stop bars painted or replaced,plus 36 road STOP kits repainted.
• VAC truck- 5 drains cleaned out and inspected.
• Pothole repair- 5 roads with 310 lbs of cold patch used.
• Coconut removal - 14 roads removing 1600 lbs of coconuts.
• Material Pick up - 18.53 tons of Cold patch picked up.
• Trench drain refurbish - 22 ft X 5 ft deep,9 tons of#4 rock used and 2 tons of 457 rock
used.
• Trim trees on pedestrian bridge on Ocean Bay Dr.
• .97 tons of debris removed from County ROW.
• Weed wack all of Duck Key.
• Transport 2 pieces of old equipment to KW for disposal/sale.
• Transport Mow trim from Key Largo to Long Key transfer station for Mike Basham.2
Lower Keys Road Department:
• Mowing Operation - 25 Miles
• Weed eating Operation - 10 Miles
• Brush Cut/Chip Operations - 5 Miles
19
Packet Pg. 1580
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• Recycled Mulch - 5 Loads delivered for free
• Sweeping Operations - 5 Miles
• Tree trim/remove coconuts - Flagler Avenue, I" Street& Avenue F, Big Coppitt,
Sugarloaf Blvd,
• Sign Work— 18 Signs, 9 Posts, 11 Locates
• Cold Patch 240 pounds — Key Deer Blvd, Big Pine Key
• Cleaned drains —Flagler Ave.,
Palm Avenue (injection wells)
Big Coppitt: Avenue D, 5th Street, Verde Drive,
Summerland Key: Caribbean Drive E, (injection well & catch basins)
Special Projects —Support:
• Assisted Public Works Facilities, cleaning the drains at the Marathon Government Center
CL
FLEET MANAGEMENT
21
GPS:
• New 12-month Synovia contract approved on November 15, 2022, Agenda Item Number:
F.45, Agenda Item Summary 411376
• 68 GPS units have been identified as 3G and will phase out December. Working on U
replacements with the contracted vendor. �
• Add GPS Unit installations to the PMI—On Going
• Lead Mechanics GPS vehicle monitor training—On Going. 21
• Providing new and/or re-programed GPS Prokees for various Departments —On Going
• Over 400 GPS units installed. 0
• Initiate a Pilot Program on the latest GPS systems- installed and online as of 8-23 T_
Generators: U
• Relocated and replaced 0903/986 @ Cudjoe Sheriff's substation due to road construction
and a compromised fuel tank E
• Roth Building 670KW Generator, a 2004 model year, the fuel tank Interstitial monitoring
detects the presence of liquid in the interstitial space. Double-walled tank continuous <
electronic monitoring or monthly visual inspection of the interstitial space for signs of
leaks. The Annual Fuel Tank inspection indicates the outer wall has rusted away beyond
repair. Needs generator tank assembly needs replacement.
• November 15, 2022, Agenda Item Number: F.36, Agenda Item Summary 411369
Approved donated T Mobile generator transfer
• TAVENIER FIRE STATION Generator 1437/492 ingested an Iguana that damaged the
fins on the radiator as it went through the belts. Fan Belts replaced; Radiator is not
leaking. Generator is in need of replacement.
• Solid Waste Transfer Station Generators Status?
• West Summerland Key communication tower generator fail to start on weekly exercise.
Generator is not repairable. Portable generator 4 FAC984, a 80kW assigned, connected,
and secured to the site.
20
Packet Pg. 1581
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• KL Andros Road tower generator has been taken off-line and fuel drained. A portable
generator 4 FAC9866 a 38kW, has been assigned, connected, and secured to the site.
• Ruth Ivins gen size according to Marathon Electric (Randy Mearns)needs 30kW. Temp
Portable has been connecter to the building.
• Sugarloaf fire station A portable generator 4 0903/989 a 30kW, has been assigned,
connected, and secured to the site. Gen Crew responsible for Sugarloaf FD gen fueling.
Specing right sized back-up generator for Bernstein park-per the usage, a 100Kw has
been determine for the need.
• Marathon Sheriff's Substation generator is Offline for repairs. A portable generator 4
FAC 10010 a 40kW, has been assigned, connected, and secured to the site.
• Portable generator 4 FAC668 a 100kW, has been assigned to the Sheriff's Firing range
facility. Staged at the Marathon garage when needed. Installed and tested Ruth Ivins Build has
been assessed for a generator. Quote has been received for a 30kW, submitted for review.
• BPK Senior Citizen Center Building generator out of service, generator is no longer
serviceable. Generator has been drained of all Fluids and removed from site. Taken to 0
Rockland for Surplus.
• All stationary generators inspected—Scheduled for a minimum of once a month. 21
• All generators exercised a minimum of once a month. Scheduled for Wednesday
Exercise.
• Special Maintenance and corrosion control Emergency Communications tower generators
—On Going CRC U
• Communicate with Assistant County Administrator as to status report on all generators. — 1�
0
On Going.
• Generator Readiness Report updated on 3 November 22.
21
Sheriff Department: 0
• Communicating with new Sheriff Dept. Fleet Manager regularly —On Going T_
• New Sheriff Dept. interlocal agreement-pending
d
• Performing multiple recalls on Sheriff's Ford vehicles "In-House" Warranty repairs, thus U
reducing the downtime in the dealerships
• Train and mentor, the Sheriff's Fleet Manager as to the FASTER software with literature E
and video's —literature has been issued with On Going mentoring
• Provide documents on service and repair and accreditations to MCSO Corrections for
their accreditation process
• Including one MCSO unit in GPS Pilot Program to isolate a GPS signal loss on the 18-
mile stretch
Vehicle Accident Repair:
• 3 new accidents so far for November
• Creating SOP for processing accidents. Draft completed
Vehicle Replacement:
• Assisted the Library with a long-term loaner vehicle until their new vehicle can be built
• Assisted FAC to replace a downed vehicle due to parts shortage
• Assisted FAC with reallocating a trailer for storage of handicap ramps
21
Packet Pg. 1582
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• Ordered One 8'6"x20' enclosed trailer for Facilities grounds crew
• Hurricane Ian replacement of assets, working with Risk Management and OMB.
Hurricane damage list composed and W.O's. created.
• Ordered a Ford Explorer for Library as per the Budgeted Vehicle Replacement list
• Ordered (2) Clam trucks on Ford F750 chassis. One unit is for Solid Waste and one unit
is for Upper Keys Roads & Bridges.
• Working on Specifications on a Hazardous Box Truck for Solid Waste Department as per
the Budgeted Vehicle Replacement list
• Working on Specifications on a Ford F450 Tilt Bed truck for Facilities as per the
Budgeted Vehicle Replacement list, received a quote and submitted to Facilities for
review. Order bank still closed
• Working with Parks & Beaches in quoting Toro 3100D ReelMaster Mower, Toro Sand
Pro, Toro Workman HD —P&B have created the PO's and equipment has been ordered.
• Working with Parks & Beaches in ordering a tilt trailer to pull the 3100D reel mower. —
P&B have created the PO's and equipment has been ordered.
• Creating SOP for commissioning new vehicles - 1 st Draft completed
• Helped P&B replace and order new implements for their John Deere units both upper and 21
lower keys. Most implements have been received and delivered
• Assisting Emergency Management in acquiring ownership of gifted 2018 Look trailer
from State
U
Surplus: 0
• Assisting Social Service Department with surplus vehicle sales —On Going
• Seeking salvage companies for disposal of scrap metal and non-sellable County units. —
Using Paradise Towing and Weeks for scrap removal
• Working with an upper keys scrap man. - On going 0
• Creating SOP for decommissioning and Surplus Sales of County Assets. 1st Draft
completed
U
Fuel Management:
• Assisting FAC with FDEP with proper documentation for in ground fuel tank storage E
• FMLive has discrepancy with Veeder Root reading at the Magnolia Site, will need the
repairs performed by vendor. Vendor came out once to perform diagnosis quote obtained
and will be processing this week. Parts ordered under warranty and are in, scheduled the
service call now.
• Looking into Catwalk for Magnolia Fuel Tank
• Fuel Billing cross training-High Priority-ongoing
• The two fuel sites combined processed and distributed approximately (7281.400) gallons
of unleaded and(3494.700) gallons of diesel fuel.
• Received and posted new FDEP Storage Tank Registration Placards
• Annual FDEP mandated fuel tank testing performed by contractor.
• Closed out Fiscal Year
• Populated new budget
22
Packet Pg. 1583
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Storm Preparation:
• Hurricane Ian preparation, response, and post storm cleanup. Fleet's entire Team
responded professionally and with purpose. Very proud of what was accomplished by the
Team.
• Reviewing hurricane responsibilities with Fleet Staff—Reviewed at each potential
weather event. Developed a Disaster Preparedness Plan for Fleet
• Work with Preliminary Damage Assessment Team with training—
• New Web EOC Training with Bill Uptegrove, Tammy Acevedo, and Daryl Greenlee—on
going.
• Bill Uptegrove attended mandatory training on 10-27
Fleet Employees:
• New Mechanic Hire Sean Bolivar, started on 10/17/22 at the Plantation Key Garage.
• Vacancy created with the departure of Nate Brewer at the Rockland Key Garage.
Vacancy has been posted. CL
• Fleet Director created extensive Professional Development training planners, applicable W
to the automotive industry, for all Fleet Personnel. On-Going 21
• "In-House" Ford warranty training and connectivity-ongoing
• Executive Assistant Tammy Acevedo is following the Professional Development training 2
planner be the Ford Warranty Administrator for Monroe County.
• Provide Techs with personal protective equipment, hones Gatorade t-shirts rain ear, U
p p p g �
hybrid safety equipment, etc. —On Going 0
• Fleet Director has registered BOCC MONROE COUNTY PUBLIC WORKS FLEET
with A.S.E. to manage employee A.S.E. Certifications. —On Going21
• The Fleet Team currently has over 100 A.S.E. Certifications. 1 Heavy Truck Master, 2
Truck Equipment Masters and 6 Automotive Masters. 0
2
• Plantation Key Garage has been Awarded the A.S.E. Blue Seal Shop certification T_
• Rockland Key Garage has been Awarded the A.S.E. Blue Seal Shop certification
• Marathon Key Garage has the A.S.E. Blue Seal Shop certification application submitted U
for October's review.
• All garage employees received monthly safety training—Safety Topics —Confined space E
and food poisoning
• Free On-Line training available through our STARS access through Ford—On Going
• Mechanic Leads educate and mentor their Teams on the processes for FORD Stars
individual technician training—On Going.
• Fleet cross training and refresher training—On Going.
• Creating "In-House"new hire and departure checklist.
Other Fleet Items:
• Assisting Transportation Department with Safety Advisory safety bulletin
• New Fleet fellable PDF PM Report created
• New Generator Program fellable PDF PM forms created
• November 15, 2022, Agenda Item Number: F.37, Agenda Item Summary 411370
Donation of one (1) F150 to the Public Defender's Office.
23
Packet Pg. 1584
0.1.a
• November 15, 2022, Agenda Item Number: F.35, Agenda Item Summary 411368 First
Amendment for the Rockland Garage location.
• Monroe County Fleet Management is providing Maintenance, Repairs and Ford "In-
House"warranty work for the following agencies:
1. The City of Key Colony Beach's Public Works and Law Enforcement vehicles.
2. The City of Marathon's Fire Rescue and Law Enforcement vehicles
3. Keys Energy
4. The Monroe County School District
• The City of Key West will begin to perform Speedo Calibrations starting November 2022
• In discussion with FHP to perform Speedo Cal
• In discussion with FWC to perform Speedo Cal
• Checking into City of Layton fleet on their maintenance program
• Checking into Villages of Islamorada fleet on their maintenance program
• Checking into the Florida Keys Aqueduct Authority fleet maintenance program
• Assisting MCFR mechanics for their A.S.E. recertifications, that will help with their
E.V.T. certifications.
o NFPA 1071 Standard for Emergency Vehicle Technician Professional 21
Qualifications,
0
o NFPA 1911: Standard for the Inspection, Maintenance, Testing, and Retirement
of In-Service Emergency Vehicles.
o NFPA 1912: Standard for Fire Apparatus Refurbishing U
o This will Help MCFC with their ISO rating. - On Going Mentoring 1�
0
0.
• Working with and coordinating "In-House" Ford Warranty repairs and claim submissions
for MCFR mechanics so the work can stay internal—On Going Mentoring
21
• Working with mechanic Joe Maus at MCFR and verified that the new alignment lift for
Rockland Key will support the Ford F550 ambulance chassis when needed. 0
• Bill Uptegrove was able to setup MCFR with tires off of the Florida State Contract T_
Pricing—On Going
d
• Mentoring Monroe County FR with coordinating training for MCFR mechanics Joe Maus U
and Robert Egger. Both are now under the Ford STARS training and both have access to
all Ford Service publications with IDS and FDRS diagnostic systems to support their E
operations. —On Going Mentoring
• Created four(4)binders, one for each garage and generator shop with needed information
on how to address items like injuries, emergencies, and contact information to perform
daily duties in the absence of the Mechanic Leads.
• Monthly Administrative Staff meeting held at the Marathon Garage Next meeting is for 1
November 2022
• Garage Inspections held Monthly - On-Going
• Replacement of vehicle lifts at all garages- On Going of this Safety Item.
• November 15, 2022, Agenda Item Number: F.11, Agenda Item Summary 411261,
Replacement of red-tagged drive-on lift with set of six (6) column lifts.
• Research Florida law in relation to in-house vehicle lift inspection and repair—
Reviewing OSHA information.
• Work in Progress Revise vehicle numbering system for County vehicles —On Going.
• Mandatory Take home vehicles for on-call mechanics—On Going.
24
Packet Pg. 1585
0.1.a
• Provide strategic plan monthly safety reminders-eco driving instructions, etc.-
Distributing to All Users —On Going
• Re-implementing garage weekly communications meetings —On Going.
• Reorganizing Fleet Staff duties, responsibilities, and direct reports —On Going.
• Replace old, three outdated garage shop trucks-pending.
• Replacing defective license tags for various Department vehicles - On Going
• Replacing old worn-out vehicle decals for various County Departments —On Going
• Researching MSDS availability on web-pending www.msds.com/
• Three garages combined opened and/or completed approximately (395)work orders.
• Updating Risk Department; advising of added and deleted units for insurance purpose -
On Going
• Verified toll by plate invoices for various Departments - On Going
• New CDL Testing program offered at the College of the Florida Keys KW Campus.
Sending CDL driving exams to the KW campus, CDL Background and fingerprints are
performed at the Big Pine Licensing Facility now. Will most likely end soon, (at this
time)they will not be able to do test on individuals if their permit was issued AFTER 2-7
21
due to a new testing procedure???
• Verify mechanics CDL driver license and endorsements —Verified and scheduled for 0
exams —On Going
• Communicating with Transportation Dept regarding specialized PMI program in progress <
and data is imported to the FASTER Work-Order of that Asset.
• Created a FASTER Dashboard to monitor all four shops top ten Key Performance 0
Indicators (KPI's)
21
0
U
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25
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0.1.a
Employee Services- November, 2022
Employee Benefits Department
1. Distribution of Weekly Benefits-Eblasts (2): Open Enrollment Only 50% Complete (11/01/2022); Open
Enrollment Ends at Midnight(11/09/2022)
2. Biweekly conference call with benefits consulting team
3. Monthly conference call with ClearTrack HR
4. Weekly Employee Benefits Meetings
5. Employee Services Monthly Meeting
6. Monthly Gallagher Benefits Consultants Meeting
7. Workday - Coordination with ClearTrack for File Prep 0
a�
8. Phone support to general benefit questions 21
9. Phone/in-person support to "near retirement" employees (4)
0
10. 2022 FMLA Tracking
d
11. Processing of MN Life Claims U
12. Finalizing MN Supplemental Life Open Enrollment Applications 0
a�
13. Extensive Rx Support
21
14. 2022 Wellness Form Final Review/Approvals
0
15. Gallagher Rates Planning & Review
T-
16. Open Enrollment Support for Active Employees and Retirees
U
17. OPEB Coordination
a�
18. 2023 Health Insurance Subsidy Reporting - FRS E
c�
19. Delta Dental Premium Holiday Notifications
d
20. Delta Dental Premium Holiday—FRS Retiree Deductions
21. 2023 Premium Payment Register—Prep and Audit for Open Enrollment Changes
22. Open Enrollment Forms Follow Up—HSA, Spouse Certification, Dependent Affidavits
23. Clerk of Court— Onsite Benefits Orientation
24. 2023 Wellness Credit Rosters for ClearTrack and Employers
*Monthly Accomplishments November 1-16, 2022
Packet Pg. 1589
0.1.a
Employee Benefits Department
2020/2021 Monthly Report
DEC JAN FEB MARCH APRIL MAY
NEW HIRES 22 16 14 22 40 13
TERMINATIONS 14 11 16 9 15 14
NEW RETIREES MEDICAL 3 1 4 3 1 0
NEW RETIREES LIFE ONLY 0 0 1 0 0 0
DECEASED 4 LIFE CLAIMS 1 0 1 3 3 1
OTHER COVERAGE CHANGES 9 8 10 3 6 8
ACCOUNT CHANGES 5 7 12 6 7 29
ACTIVE WITH MEDICAL 1642 1642 1642 1642 1642 1642
ACTIVE NONMEDICAL 120 120 120 120 120 120 _
RETIREES WITH MEDICAL 278 278 278 278 278 278 0
RETIREES DVL ONLY 96 96 96 96 96 96
RETIREES WITH LIFE ONLY 12 12 12 12 12 12 21
SURVIVING SPOUSE 5 5 5 5 5 5
0
COBRA 5 4 4 4 4 4
WAIVER OF PREMIUM LIFE INS 0 0 0 0 0 0
u
0
0.
JUNE JULY AUGUST SEPT OCT NOV*
NEW HIRES 15 20 25 20 13 26 21
TERMINATIONS 16 12 20 12 14 13
0
NEW RETIREES MEDICAL 1 2 0 1 1 3
NEW RETIREES LIFE ONLY 0 1 1 0 0 1
DECEASED 4 LIFE CLAIMS 2 2 1 0 1 2 u
OTHER COVERAGE CHANGES 14 11 10 8 10 5
a�
ACCOUNT CHANGES 4 4 2 4 3 0
ACTIVE WITH MEDICAL 1642 1642 1642 1642 1642 1642
ACTIVE NONMEDICAL 120 120 120 120 120 120 <
RETIREES WITH MEDICAL 278 278 278 278 278 278
RETIREES DVL ONLY 96 96 96 96 96 96
RETIREES WITH LIFE ONLY 12 12 12 12 12 12
SURVIVING SPOUSE 5 5 5 5 5 5
COBRA 4 4 4 8 10 5
WAIVER OF PREMIUM LIFE INS 0 0 0 0 0 0
Packet Pg. 1590
0.1.a
Human Resources
Monthly Report for November 2022:
As of 12 pm, 11/16/2022
• Worked on employee verifications of employment
• Worked on updating several job descriptions with departments to help with employee re-classes and
equity adjustments
• Met with several departments on HR issues
• Attended weekly HR Meetings with staff on department projects
• Attended zoom meetings with HR team on different HR related topics:
1. Discussion on Onboarding in Workday
2. Remote Worker Policy
• Will be attending three pre-determination hearings, by zoom, on Fire Rescue employees
Assistant Administrator Human Resources
• Reviewed salary analysis forms for all departments with above entry new hires C
• Processed and assisted employees with FMLA 3 employees processed in November W
21
• Processed and assisted employees with Sick Leave Pool enrollment 0 employee new enrollment
• Attended and observed MCFR Division Chief interviews 0
• Reviewed updated Administrative Instructions 4705.16
• Discussed potential changes in the Onboarding process
• Reviewed Performance Review via Workday 1�
• Amended MCFR Internal Investigation report CL
• Began obtaining other quotes to finalize JJ Keller contract
• Enroll new hires in the required new hire orientation 21
• Attended routine HR meetings to discuss the needs and outstanding tasks of the departments
• Provided requested data for Evergreen study 2
Recruiting: U
• In November, the County had 47 open positions for which we received 73 total applicants: 7 internal
and 66 external. Of the total applicants, 69 were deemed to have met the minimum requirements for the F
positions to which they applied, 4 did not qualify, and 0 withdrew their application. Of our total
applicants, 34 are reapplying and 32 are new applicants (and 7 internal to get 73 total).
• Of our 49 openings: 12 were closed/filled, position was re-posted from a previous
posting, 39 remained posted, and 16 were new postings during the month of November 2022.
Turnovers:
We had 7 new hires 0 Temporary) and O�romotions.
• ***We had a total of 6 resignations/retirements/terminations and 0 Deceased for the month of
November 2022:
Resignations average year to date 7.46 %
Retirements average year to date 2.49 %
Packet Pg. 1591
0.1.a
Countywide Turnover by Month
Avg.Headcount Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Annual
513 2015 5 7 10 6 12 7 3 8 6 8 2 4 78
525 2016 6 4 4 6 7 10 3 4 7 9 9 4 73
533 2017 10 8 10 3 9 4 7 11 7 4 10 3 86
538 2018 10 6 4 6 11 6 6 5 4 7 7 1 73
526 2019 7 5 11 1 4 4 3 12 6 3 5 5 66
551 2020 6 7 6 2 3 8 2 8 12 8 5 2 69
597 2021 4 3 5 4 6 6 5 7 6 10 3 3 62
603 2022 4 5 5 7 4 6 13 4 2 2 6 5 63
Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Annual
2015 0.97% 1.360/o 1.95% 1.170/6 2.34% 1.360/o 0.58% 1.560/o 1.17% 1.560/o 0.39% 0.78% 15.20%
2016 1.14% 0.76% 0.76% 1.14% 1.33% 1.90% 0.57% 0.76% 1.33% 1.71% 1.71% 0.76% 13.90%
2017 1.88% 1.50% 1.88% 0.56% 1.69% 0.75% 1.31% 2.06% 1.31% 0.75% 1.88% 0.56% 16.14%
2018 1.86% 1.12% 0.74% 1.12% 2.04% 1.12% 1.12% 0.93% 0.74% 1.30% 1.30% 0.19% 13.57%
2019 1.33% 0.95% 2.09% 0.19% 0.76% 0.76% 0.57% 2.28% 1.14% 0.57% 0.95% 0.95% 12.55%
2020 1.09% 1.27% 1.09% 0.36% 0.54% 1.45% 0.36% 1.45% 2.18% 1.45% 0.91% 0.36% 12.52%
2021 0.73% 0.54% 0.91% 0.73% 1.090/0 1.090/0 0.91% 1.27% 1.090/0 1.81% 0.54% 0.54% 10.39%
2022 0.73% 0.91% 0.91% 1.27% 0.73% 1.09% 2.36% 0.73% 0.36% 0.36% 1.09% 0.91% 10.45%
0
Resignations and Tertninations by Month qCLp
Avg.Headcount Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Annual 1
513 2015 4 5 9 4 81 5 21 8 4 6 2 4 61
525 2016 4 3 2 5 6 5 3 3 6 7 7 2 53 0
533 2017 7 5 8 2 5 2 6 9 5 4 7 3 63
538 2018 91 3 3 4 9 8 6 4 3 4 5 1 59
526 2019 6 3 8 1 4 3 3 11 4 2 5 4 54 U
551 2020 4 6 4 1 2 8 1 6 10 5 3 2 52
597 2021 2 2 3 3 31 5 5 6 5 7 2 2 45 0
603 2022 3 3 4 7 2 5 9 4 2 1 5 45 0
as
Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Annual 1
2015 0.78% 0.97% 1.75% 0.78% 1.56% 0.97% 0.39% 1.56% 0.78% 1.17% 0.39% 0.78% 11.89% °
2016 0.76% 0.57% 0.38% 0.95% 1.14% 0.95% 0.57% 0.57% 1.14% 1.33% 1.33% 0.38% 10.10% 0
2017 1.31% 0.94% 1.50% 0.38% 0.94% 0.38% 1.13% 1.69% 0.94% 0.75% 1.31% 0.56% 11.82%
2018 1.67% 0.56% 0.56% 0.74% 1.67% 1.49% 1.12% 0.74% 0.56% 0.74% 0.93% 0.19% 10.97%
2019 1.14% 0.57% 1.52% 0.19% 0.76% 0.57% 0.57% 2.09% 0.76% 0.38% 0.95% 0.76% 10.27%
2020 0.73% 1.09% 0.73% 0.18% 0.36% 1.45% 0.18% 1.090/0 1.81% 0.91% 0.91% 0.36% 9.44% L)
2021 0.36% 0.36% 0.54% 0.54% 0.54% 0.91% 0.91% 1.090/0 0.91% 1.27% 0.54% 0.54% 7.54%
2022 0.54% 0.54% 0.73% 1.27% 0.36% 0.91% 1.63% 0.73% 0.36% 0.18% 1.090/0 0.91% 7.46%
E
Retirements(and Deaths)By Month
a.+
Avg.Headcount Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Annual
513 2015 1 2 1 2 4 2 1 0 2 11 0 0 16
525 2016 2 1 2 1 1 5 0 1 1 2 2 2 20
533 2017 3 3 2 1 4 2 1 2 2 0 3 0 23
538 2018 1 3 1 2 2 2 0 1 1 3 2 0 18
526 2019 1 2 3 0 0 11 0 1 2 1 0 1 12
551 2020 2 1 4 1 1 0 1 2 2 3 2 0 19
597 2021 2 1 2 1 3 1 0 1 1 31 1 1 17
603 2022 1 2 1 0 2 1 4 0 2 1 1 15
Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Annual
2015 0.19% 0.39% 0.19% 0.39% 0.78% 0.39% 0.19% 0.00% 0.39% 0.190/0 0.000/0 0.000/0 3.12%
2016 0.38% 0.19% 0.38% 0.19% 0.19% 0.95% 0.00% 0.19% 0.19% 0.38% 0.38% 0.38% 3.81%
2017 0.56% 0.56% 0.38% 0.19% 0.75% 0.38% 0.19% 0.38% 0.38% 0.00% 0.56% 0.000/6 4.32%
2018 0.19% 0.56% 0.19% 0.37% 0.37% 0.37% 0.00% 0.19% 0.19% 0.56% 0.37% 0.00% 3.35%
2019 0.19% 0.38% 0.57% 0.00% 0.00% 0.19% 0.00% 0.19% 0.38% 0.19% 0.00% 0.190/0 2.28%
2020 0.36% 0.18% 0.73% 0.18% 0.18% 0.00% 0.18% 0.36% 0.36% 0.54% 0.36% 0.00% 3.45%
2021 0.36% 0.18% 0.36% 0.18% 0.54% 0.00% 0.00% 0.18% 0.18% 0.54% 0.18% 0.00% 2.85%
2022 0.18% 0.36% 0.18% 0.00% 0.36% 0.00% 0.73% 0.00% 0.36% 0.18% 0.18% 0.00% 2.490/0
Packet Pg. 1592
0.1.a
Human Resources — Turnover Report
11/4/2022 Eugene Chase Senior Inspector Code Compliance Retired
11/9/2022 Rodney Phillips Maintenance Worker Resigned(Temporary)
11/11/2022 Celia Flitchens Temporary Marine Programs Services Resigned(Temporary)
Manager
11/12/2022 Genevieve Schave Library Assistant 1 Resigned
11/18/2022 Spencer Saltzberg Firefighter EMT Resigned-Other Employment
11/12/2022 James Moleenar Assistant County Attorney III Resigned-Travel Constraints
Countywide Turnover
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O.1.a
November 2022 HRIS Management Report (11/1/22 - 11/16/22)
11/1/22- 11/16/22
Projects started that month- 16
1. Memo Response and draft plan to Pam Radloff
2. Added calculations to Pam Radloff s Finalized Hours/Pay Report Hurricane Ian for Bryan
3. Revised 7 sets of instructions for Time and Absence in response to new guidelines from Payroll
4. Remote Time Keeper Training provided to departments who requested it
5. Solution to streamline Workday Onboarding
6. Certifications for Fleet-Tracking and Workday entry
7. Employee Base Pay report to Kevin Wilson
8. Earned SHRM Certification
9. Solution for Probation Period notifications with button to Start Performance Review
10. I-9 Report for Bryan
11. Monroe County Employee Data report for Evergreen provided to Megan
12. Positions created/fixed for Attorney's office
13. Position ID# corrections _
14. Review and feedback with HR team- Administrative Instruction 4705.16
0
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15. Review, feedback, and sign off with Bryan, HR team, Collaborative-Workday Performance Review process
16. Video Tutorial for Time Keepers
Projects in progress that month- 11 0
1. Workday Support/Training/Testing - ongoing
2. Security Surveillance Project- ongoing
3. Workday Additional Training Material - ongoing U
4. Workday Weekly/Monthly Reports - ongoing �
5. Remote Workers department set up and tracking in Workday-helpdesk ticket submittedCL
6. Position ID# editing and tracking for departments
7. Time clock employee enrollment and training
8. Workday Video Training Tutorials 0
9. Team workshop revisions to my Remote Work Program draft
10. Workday Governance Committee organization and meetings-Combining and prioritizing OMB and HR
Helpdesk tickets
11. Solution for Internal Candidate Record Veterans status display
a�
Projects Finished that month- 16
1. Memo Response and draft plan to Pam Radloff
2. Added calculations to Pam Radloffis Finalized Hours/Pay Report Hurricane Ian for Bryan
3. Revised 7 sets of instructions for Time and Absence in response to new guidelines from Payroll
4. Remote Time Keeper Training provided to departments who requested it
5. Solution to streamline Workday Onboarding
6. Certifications for Fleet-Tracking and Workday entry
7. Employee Base Pay report to Kevin Wilson
8. Earned SHRM Certification
9. Solution for Probation Period notifications with button to Start Performance Review
10. Monroe County Employee Data report for Evergreen provided to Megan
11. Positions created/fixed for Attorney's office
12. Position ID# corrections
13. Review and feedback with HR team- Administrative Instruction 4705.16
14. Review, feedback, and sign off with Bryan, HR team, Collaborative-Workday Performance Review process
15. Video Tutorial for Time Keepers
16. Security Surveillance Project-finished log in/overview with Tony awhile back
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Safety and Security Office
The Safety and Security Office continues with implementation of the Access Control project at Murray
Nelson Building is near completion and the system is operational. The Key West Library and Marathon
Government Center are slated for completion with Access Control and Video Management Systems this
fiscal year.
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VETERANS AFFAIRS
CLIENT STATISTICAL DATA
MONTHLY REPORT
November-22
CLIENTS ASSISTED
VA Phone Calls 355
Client Data 918
New Clients 26
Field Visits 1
0
Compensation and Pension Filings 13 CL
Flag Presentation 2
21
Homeless Veterans Assisted 1
Community Involvement 177 0
Board of Veterans Appeals Hearings 1
Marathon Mobile Office 0 U
0
Major Community Event Veterans Day Ceremonies/Parade KW/KL CL
VETERANS TRANSPORTATION PROGRAM 21
Transportation Calls 87 0
Veterans Transported 27
MCVAD Transp.Resumed 1011312021
U
FINANCIAL AWARD DATA
Retroactive Payments $ 81,898.12
Reoccuring Annual Payments $ 300,045.72
The financial data captured monthly will vary due to the Veterans Administration's variable time frame in adjudicating
For any further information regarding this report,please contact Cathy Crane,Director of Veterans Affairs @ ext.5156
Packet Pg. 1606
0.1.a
PLANNING AND ENVIRONMENTAL RESOURCES DEPARTMENT
The goal of the Monroe County Planning and Environmental Resources Department is to foster sustainable,
quality development in the county while conserving and promoting stewardship of the county's fragile
environment and the unique character of its diverse island communities.
The functions of this department are implemented by the following offices:
The Planning Office is responsible for the administration of the adopted Monroe County Comprehensive Plan
and Land Development Regulations. The Department processes amendments to the Comprehensive Plan and
Land Development Regulations. Additionally, the department reviews development proposals for compliance
with the Comprehensive Plan and Land Development Regulations, including community character, growth
management provisions and environmental compliance.
The Environmental Resources Office services include the review of applications for compliance with 00.
environmental regulations, such as: clearing limits, wetland delineation, landscaping, storm water, land clearing Wo
and FEMA required review of potential endangered species impacts under the Permit Referral Process (PRP). 21
0
The Environmental Restoration Office manages the County's habitat restoration and improvement projects to
enhance and preserve county-owned lands and partners with State and Federal agencies on maintaining U
conservation lands, specifically covering the removal of invasive exotic species and planting of native species. 1�
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The Geographical Information Systems (GIS) Office develops, maintains, and disseminates geographic data W
and GIS resources to enhance county functions and provides resources making geographic data available to the
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The Marine Resources Office provides a variety of services focusing on protection of the marine environment, <
the provision of maritime infrastructure, and the preservation of public water access, including: (1)vessel pump Zj
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out services are provided throughout unincorporated Monroe County; (2)the removal and disposal of derelict and
abandoned vessels that have become an environmental or navigational hazard; and(3)working with FWC funded
projects to replace regulatory buoys, channel markers, and other waterway management needs to improve
recreational boating access and safety.
Packet Pg. 1607
0.1.a
Special Note for March,April, May, & June 2020: The Monroe County Planning & Environmental Resources
offices closed effective March 23, 2020 in response to the COVID-19 pandemic. Limited applications were
accepted after that date. Effective April 27, 2020, the only applications not accepted: initial vacation rentals &
vacation rental exemptions, public assembly permits, alcoholic beverage permits, and dog in restaurant permits.
All applications accepted as of June 1, 2020. Offices fully reopened on April 12, 2021.
Special Note for September 2022: The Monroe County Planning&Environmental Resources offices were closed
for 3 days (September 27, 28 & 29) due to Hurricane Ian.
Planning and Environmental Resources Comparison of Total Annual Applications
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*Includes ROGO Allocation Applications thru Sept.
Packet Pg. 1608
0.1.a
2019
Application Type 1 Qtr.Total 2 Qtr.Total 3 Qtr.Total 4 Qtr.Total Annual Total
Alcoholic Beverage 1 2 1 0 4
Appeals& Settlements 1 1 1 5 8
Development Agreements 0 1 0 0 1
Environmental Resources 3 3 0 3 9
FLUM Amendments 3 1 0 2 6
Historic Preservation 4 3 3 1 11
Home Occupation 0 1 0 0 1
LDRD 0 2 0 1 3
LUD Amendments 3 1 2 1 7
Major Conditional Use 0 1 0 2 3
Minor Conditional Use 3 4 6 3 16
NROGO 0 0 1 0 1
Plats 1 0 0 2 3
Pre-A 12 1 13 19 12 56
Public Assembly 1 2 4 5 12 C,
0
Road Abandonment 0 1 0 1 2
21
ROGO/ROGO Exem bons 50 67 34 66 217
Shoreline A rovals 1 0 0 0 1 0
TDR 0 0 1 0 1
TempConst Staging0 0 2 0 2
Text Amendments 8 12 6 4 30 U
Tier Amendment 1 2 2 0 5
CL
Time Extensions 2 0 0 0 2
THE transfer 0 1 3 0 4
Vacation Rentals 26 102 265 75 468
Variance 11 8 4 6 29
Variance-Dock(Lon ) 1 0 0 1 2
Variance-PC 0 2 2 3 7
Total 132 230 356 193 911 U
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Packet Pg. 1609
0.1.a
2020
Application Type 1 Qtr.Total 2 Qtr.Total 3 Qtr.Total 4 Qtr.Total Annual Total
Alcoholic Beverage 2 1 4 7
Appeals& Settlements 3 1 4
Development Agreements 3 3
Environmental Resources 6 1 6 7 20
FLUM Amendments 1 1
Historic Preservation 9 4 6 6 25
Home Occupation 1 1
LDRD 1 1 3 5
LUD Amendments 1 1 1 3
Major Conditional Use 1 1 1 1 4
Minor Conditional Use 6 1 3 10
NROGO
Other Traffic Reviews 2 2
Plats 4 2 3 9
Pre-A 14 6 21 14 55 0,
0
Public Assembly 2 1 3
21
Road Abandonment 1 1 4 1 7
ROGO/ROGO Exemptions 47 28 44 45 164 0
Shoreline Approvals
TDR 1 1
Temp Const Staging U
Text Amendments 2 8 2 3 15
Tier Amendment 1 1 a0s
Time Extensions 3 2 1 1 7
THE transfer
Vacation Rentals 63 1 59 70 72 264
Variance 3 2 7 4 16
Variance-Dock(Lon ) 3 3
Variance-PC 4 1 5 U
Total 168 121 177 105 635
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Packet Pg. 1610
0.1.a
2021
Application Type 1 Qtr.Total 2 Qtr.Total 3 Qtr.Total 4 Qtr.Total Annual Total
Alcoholic Beverage 1 2 1 4
Appeals& Settlements 2 2 1 3 8
Development Agreements 1 1
Environmental Resources 7 6 10 7 30
FLUM Amendments
Historic Preservation 6 9 8 5 28
Home Occupation 2 2
LDRD 1 2 3
LUD Amendments
Major Conditional Use 1 1 3 5
Minor Conditional Use 3 4 4 5 16
NROGO
Other Traffic Reviews 1 3 1 5
Plats 1 4 5 0,
Pre-A 17 1 24 22 17 80
Public Assembly 2 2 3 7 21
Road Abandonment 1 1 2
0
ROGO/ROGO Exem tions 55 58 80 68 261
Shoreline Approvals
d
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Temp Const Staging 2 2 1�
0
Text Amendments 2 5 1 8 CL
Tier Amendment 1 1
A 21
Time Extensions 6 1 7
THE transfer 1 1
0
Vacation Rentals 40 75 66 74 255
Variance 8 8 9 11 42
Variance-Dock(Lon ) 1 1 2
Variance-PC 4 4 8
Total 144 198 225 203 770
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Packet Pg. 1611
0.1.a
2022
Application Type 1 Qtr.Total 2 Qtr.Total 3 Qtr.Total 4 Qtr.Total Annual Total
Alcoholic Beverage 1 1 2
Appeals& Settlements 1 2 3
Development Agreements 1 1
Environmental Resources 7 8 14 14 43
FLUM Amendments 1 2 2 5
Historic Preservation 7 1 3 1 12
Home Occupation
LDRD 5 1 4 10
LUD Amendments 4 2 1 1 8
Major Conditional Use 1 2 3
Minor Conditional Use 3 1 2 6
NROGO 1 1
Other Traffic Reviews 3 1 1 5
Plats 1 1 1 3
Pre-A 16 22 13 8 59
Public Assembly 2 2 1 2 7 21
Road Abandonment 2 1 3
0
ROGO/ROGO Exemptions 80 55 69 24 228
Shoreline Approvals 1 1
d
TDR 1 1 U
Temp Const Staging 3 3 1�
0
Text Amendments 4 8 1 1 14 C
Tier Amendment
21
Time Extensions
THE transfer 1 2 1 4
0
Vacation Rentals 49 61 69 18 197
Variance 5 3 3 11
Variance-Dock(Lon ) 1 3 2 1 7
Variance-PC 2 1 2 5
Total 192 179 196 75 642
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Packet Pg. 1612
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td 2018 Oct Planning& Environmental Resources Applications
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I;,J 2017 Oct Planning& Environmental Resources
12018 Oct Pre-Apps, ROGO & Vacation Rentals Application
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12018 Oct Pre-Apps, ROGO & Vacation Rentals Application
W22019 Oct Year to Date through
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Packet Pg. 1615
0.1.a
GIS Accomplishments — October 2022
GIS Projects - Data/Map Requests/Technical/Web App Development
- Oracle APO Project—Planning - Karen Pleasant—Oracle Consultants
- MCLA-GIS App Updates—MC Land Authority—Christine Hurley
- Monetary Value/ROGO Analysis—Planning Department—Tiffany Stankiewicz
- PDA GIS App - 2022 Hurricane Season— Building Department(Hurricane Ion)
- Building Footprints—GIS Updates— GIS Department
- MCFR GIS Water Sources Updates—MC Fire Rescue—Zully Hemeyer
- MLS Vacant Lands—MC Land Authority —Christine Hurley CL
- FLUM/LUD/Tier Amendments— Mapping—Planning Department—Hze Aguila
21
- ArcGIS Software Renewals— Various County Departments
0
Physical Address Assignments: 11
GIS Data Requests: 4
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October 2022
21
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Packet Pg. 1616
0.1.a
Marine Resources Office - Accomplishments- November 2021 through October 2022
Channel Marker Program:
Channel Marker/Buoy Replacements = 116
120
100
80
60
40
20
0 '0, } 2 0 2 �}, 0
0CL
Nov Dec Jan Feb Mar Apr May June July Aug Sep Oct
2021 2022
0
Nov 2021 $0.00 U
Dec $0.00 0
Jan 2022 $0.00 W
Feb $40,774.00
Mar $0.00 0
2
Apr $8,900.00 V_
o
May $0.00 <
U
June $0.00
July $9,870.00
August $109,410.00
September $0.00
October $0.00
Total $168,954.00
Total annual cost for marker/buoy replacements for the past twelve-month period were significantly higher
than the cost during the same timeframe in 2021 ($63,839.00) due to routine maintenance needs and
replacement of 91 regulatory buoys funded in part by a Florida Fish and Wildlife Conservation Commission
Boating Improvement Grant($74,805.00).
Packet Pg. 1617
0.1.a
Derelict Vessel Program:
Derelict Vessels Removed = 101
32
28
24
20
16
12
8
4 CL
0 _
Nov Dec Jan Feb Mar Apr May June July Aug Sep Oct
2021 2022 0
U
0
CL
November $0.00
December $56,101.00
January 2022 $99,993.00 0
February $13,438.00 T•
March $94,207.00
A nil $168,315.00
May $53,682.00
June $3,440.00
July $0.00
August $0.00
September $50,537.00
October $42,169.00
Total $581,882.00
A total of 101 vessels were removed in the past twelve-month period with higher costs compared to the same
timeframe in 2021 ($462,888.00). However, 76 of these vessels were grant-funded through the FWC Derelict
Vessel Removal Grant Program which represents a cost savings of$500,708.00 to the County(or 86%of total
expenditures) in the past twelve-month period. These costs are included in the table above. An additional
vessel was removed in August funded through an Interlocal Agreement with the Village of Islamorada for
$297,843.
Packet Pg. 1618