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Item H8 H.8 County f � .�� ",�, 1 BOARD OF COUNTY COMMISSIONERS Mayor Craig Cates,District 1 Mayor Pro Tem Holly Merrill Raschein,District 5 The Florida Keys Michelle Lincoln,District 2 James K.Scholl,District 3 David Rice,District 4 County Commission Meeting December 7, 2022 Agenda Item Number: H.8 Agenda Item Summary #11484 BULK ITEM: Yes DEPARTMENT: Airports TIME APPROXIMATE: STAFF CONTACT: Richard Strickland(305) 809-5200 N/A AGENDA ITEM WORDING: Approval of a resolution imposing a Customer Facility Charge (CFC) on customers of rental car companies accessing Key West International Airport for the purposes of planning, designing, financing, constructing, operating and maintaining consolidated rental car facilities at the Airport. ITEM BACKGROUND: Increases in passengers and rental car customers has placed a strain on the Airport's public parking facilities, rental car facilities, and terminal curb space. The Airport wishes to establish and collect fees and charges for its use and operation to provide adequate consolidated airport car rental facilities for rental car companies to operate from, and to service and store their rental vehicles at the Airport. Customer Facilities Charges collected by any Rental Car Company operating at the Key West International Airport on behalf of the County shall be held in trust for the beneficial interest of the County (Key West International Airport)until they are remitted. The Rental Car Companies shall clearly and conspicuously disclose the existence and amount of the Customer Facility Charge in any quotation (regardless of form)to a potential Airport customer. PREVIOUS RELEVANT BOCC ACTION: N/A CONTRACT/AGREEMENT CHANGES: New Resolution STAFF RECOMMENDATION: Approval. DOCUMENTATION: Resolution EYW CFC FINANCIAL IMPACT: Packet Pg. 1238 H.8 Effective Date: Sixty (60) days after approval Expiration Date: Total Dollar Value of Contract: Total Cost to County: Current Year Portion: Budgeted: Source of Funds: CPI: Indirect Costs: Estimated Ongoing Costs Not Included in above dollar amounts: Revenue Producing: Yes If yes, amount: $4.00 per transaction day (Total TBD) Grant: County Match: Insurance Required: No Additional Details: REVIEWED BY: Beth Leto Completed 11/18/2022 3:46 PM Richard Strickland Completed 1 1/1 8/2022 4:05 PM Pedro Mercado Completed 1 1/1 8/2022 4:07 PM Purchasing Completed 1 1/1 8/2022 4:09 PM Budget and Finance Completed 11/21/2022 9:51 AM Brian Bradley Completed 11/21/2022 9:53 AM Lindsey Ballard Completed 11/21/2022 12:14 PM Board of County Commissioners Pending 12/07/2022 9:00 AM Packet Pg. 1239 H.8.a RESOLUTION NO. -2022 A RESOLUTION OF THE MONROE COUNTY BOARD OF COUNTY COMMISSIONERS IMPOSING A CUSTOMER FACILITY CHARGE ON CUSTOMERS OF RENTAL CAR COMPANIES ACCESSING KEY WEST INTERNATIONAL AIRPORT FOR THE PURPOSES OF PLANNING,DESIGNING, FINANCING, CONSTRUCTING, OPERATING, AND MAINTAINING CONSOLIDATED RENTAL CAR FACILITIES AT KEY WEST INTERNATIONAL AIRPORT. WHEREAS, Monroe County is the owner and operator of the Key West International Airport (the "Airport") and is empowered to establish, fix, and collect fees and charges for its use and operation; and WHEREAS, growth at the Airport,including increases in air passengers and rental car customers has placed a strain on the Airport's public parking facilities,rental car facilities, and terminal curb space; and 2 0 WHEREAS, Monroe County believes it to be in the best interest of the traveling public to provide adequate consolidated airport facilities to permit rental car companies to operate from and service and store their rental vehicles at the Airport. U_ NOW THEREFORE BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS 00 OF MONROE COUNTY,FLORIDA,that: w Section 1. The following terms shall have the meanings specified in this Section, unless otherwise U specifically provided. Other terms may be defined in other parts of this Resolution. U "Airport"means the Key West International Airport. W "Airport Customer"means(1) any person who comes to the Airport by any means of transportation and enters into a vehicle rental agreement with a Rental Car Company at the Airport. 6 a� "Customer Facility Charge" means the fee imposed by this Resolution and used to plan, design, finance, 4, construct, operate and maintain the Rental Car Facility. "Director of Airports"means the Monroe County Director of Airports, or his or her designee. "Rental Car Company"means a rental car company having executed a rental car concession agreement for the operation of a rental car concession at the Airport. "Rental Car Facility" means a consolidated rental car facility or facilities to be developed and located at the Airport. "Transaction Day" means, with respect to any vehicle available for rent by any Rental Car Company, for twenty-five(25)or fewer hours for the initial or first transaction day,and any portion of one or more additional twenty-four(24)hour periods for each transaction day thereafter. Section 2. The Customer Facility Charge shall be charged to and assessed to each Airport Customer. The initial amount of the Customer Facility Charge shall be four dollars and no cents ($4.00)per Transaction Day. 1 Packet Pg. 1240 H.8.a Section 3. The Rental Car Companies shall collect the Customer Facility Charge from each Airport Customer at the time payment is first made under any agreement with an Airport Customer. Each Rental Car Company shall further remit the full amount of the Customer Facility Charge to the County or to an agent appointed by the County not less frequently than monthly, regardless of whether the full amount of such Customer Facility Charge was actually collected from the Airport Customer. Section 4. All Customer Facilities Charges collected by any Rental Car Company on behalf of the County shall be held in trust for the beneficial interest of the County until they are remitted. The Rental Car Companies shall have no legal or equitable interest in the Customer Facility Charges they collect and shall characterize any Customer Facility Charges in their possession as trust funds in financial statements. The Rental Car Companies shall maintain adequate records, in full conformance with generally accepted accounting principles,that account for all Customer Facility Charges charged,collected and remitted and these records shall be available to the County for review,inspection and audit. The Rental Car Companies shall be entitled to no compensation for the collect of the Customer Facility Charge. Section 5. The Customer Facility Charge shall be separately identified by the Rental Car Companies on any rental agreement with an Airport Customer. The Rental Car Companies shall clearly and conspicuously disclose the existence and amount of the Customer Facility Charge in: (1) any advertisement intended to generate customers at the Airport or in any advertisement intended to generate customers at multiple airports, 2 and(ii) any quotation(regardless of form)to a potential Airport customer. 2 0 U) 0 Section 6. The County specifically authorizes the Director of Airports to make, amend, and rescind rules and regulations as may form time-to-time be necessary to carry out the provisions of this Resolution. U U Section 7. Collection of the Customer Facility Charge shall commence no later than sixty (60) days 00 from the effective date of this Resolution. w Section 8. If any provision of this Resolution is held to be invalid or unenforceable by any court of U competent jurisdiction, then such provision shall be severed from the Resolution and the remainder of this U Resolution shall not be affected thereby. Nothing in this Resolution shall be construed as a limitation on the County to amend this Resolution at any time in the future or otherwise revise the Customer Facility Charge in any manner consistent within the authority granted to it. PASSED AND ADOPTED by the Board of County Commissioners of Monroe County, Florida, at a 0 regular meeting of the Board held on the 7'day of December, 2022. Mayor Craig Cates Mayor Pro Tem Holly Merrill Raschein E Commissioner Michelle Lincoln Commissioner James K. Scholl Commissioner David Rice (SEAL) BOARD OF COUNTY COMMISSIONERS Attest: KEVIN MADOK, Clerk OF MONROE COUNTY, FL By By Deputy Clerk Mayor/Chairman �64 /A 07j, FORM P-EpZ ASSISTt JtJhITM°ABE?r' Date,- 11/18/22 Packet Pg. 1241 WIA f 1�'✓ � pI Iry ' %/'%��! �/r,%//lil�i/�i%////,� �i/i�//l, i/ : Moic,c,✓,�r/ �', lu r '" 'a i �- li/,,„ ,i/ ��/,/��,��(�Gil/�Ia� f�( � a�ra�� l r(6rJ�r�lw�rYuea� ✓✓1r��/��rar��s�v��-&e✓�(a �� `��'i��i��lld�w�� +l�,wwwuww��' it �/1-y-. � m 1 � .r I �IIII� IIIIIN • Consolidated Rental Car Facility at Key West International Airport Project Description • Customer Facility Charges ("CFCS") • Implementation • Eligible costs • Request to Board of County Commissioners • Relocate and consolidate all on-airport rental car operations and facilities to a single location • Convert existing rental car ready/return area to additional covered public parking—increases public parking capacity & revenue to the Airport • Increase rental car facility capacity at the Airport—reduces rental car traffic to and from off-airport maintenance and overflow vehicle storage locations on local roadways • Preserve and increase rental car concession revenues--the largest source of non-aeronautical revenue at Key West International Airport • Funded by CFC-backed Special Facilities Revenue Bonds--does not impact Airport's future borrowing capacity 3 F Ilm r� II�I�IIu II�I�I �t w w w ucP:"r 4 I IN r F P,—Io NA A,ruInrmaswu"u' iqn lA a Nh 6=r_tl Y,aorw.M it I ✓ /�/ l%////%�/ � %��'/��/i%r%ii///�i%i//'� �C� //1�/�/�i�i° %/� i l`; ,.�• ...w:. �. ,...,... �ii/lrrrrr ��/ �r � ,, ��,�,/r,�r ��ii//� Y".". r ///�„l�� f�ir r�/ rr�%��/��ii�/i��j //� ✓%r//lfr//�i/Hr�/J/rf�ry�Y/�/�, r1/ r E / ,( r! (rorrlr�P e11fV�� ,ar�hr i// 1 i/ J 1////%��,/,/r mh✓%rlr�>//r° �� ' °"�11r ,�Y fir,,, l��r "v � � � � F;'i�i /�e�!➢/i/Jell!%/r �� Jrr/r /m f f ,,,rJr r ry k/r rtY/rarkv ail r J Iv rp y r 61411111r11. /!/ r'19i 1/r�� /!/i /H(l!,!J r, a //��AA1 f Jr✓�jGfili��!�ry,,� //%//�/%j//�ir /� ,,rim n U�(f �''rr�� ✓�% I/�, rr/�//�/ �/ r//i� /nuns f / �/,// 011 N,. 4 w i A;4PYA I'.T INr'r[dMATV:,MA,lxl W.@i;iVlr V,MI Y hAhjk,PN,I nlil'➢ Road 1Jl ' r �>,�Utt �////fir / / ��>,o,nr� �✓l aululr //% /- �//�� /10�/r R rc4e^Rriari `! r �i a „r"r/I yf nlrl a !<f �Ji ✓ii 4 l r�l / I t /rrPii..f��d(YiG I I ,rr y�1rt�,,��, �� f J�"i/�l 1�//CFI ��Ir i/l D��I�lOJJ1r�E ay��her 74l r r I s✓ rl ��/%�//r P f��'� �Vr rra �;° W,.v s r / IN�%n�r%// /✓r d!E a ' �� I,,, /,r ,,: P�' �r//��/�� i I//l// %/ i/ r•®n--� erl�rr'dl�rwnvr rwanw a mmrx w � r, I N"ry oNyl e'I'IrcdY bIN&I�InIR�T..tllJfmM4'Il' r1 4�fN�y�414 N,.it@rrti SI t�^prty,rt.III� �u 4,- Va reu,mr^" •w d�Y�......... r�'V nr.«f 1mh'm4(ul E b"r Y+kpy"V+'wti'�Rivaex�![�«eM l3 AGL ME 2 Juan, a arm& acN� � �dtA l�,,O n IA°,�GL p u� T ~,,taoiruury+t 3..i r 0'f-R}`AAA... �� evcn—,V ir:.." l II W F+7d:a1.... ienuwmoaz �aw.«��Yawrwwm�«on ,s uw..pi,wwy -mu{N..w. ew.,ww.�v �•.prwq+do FhRl•11 SIT R omawm�., r.� m,rw M"...+d4— s • In effect at over 170 airports • $1 .00-$9.00 per transaction day; or $3-$10 per transaction • User fee. Not a tax • Enacted by airport sponsor; imposed on rental car customer; collected by rental car concessionaires; remitted to airport sponsor • CFC revenue stream is the principal method utilized by airports to pay for new consolidated rental car facilities • Airport pledges CFC revenue stream to pay debt service on financing instrument (revenue bonds; bank loans, etc.) used to fund new consolidated rental car facilities • By Resolution (County Commission ) • By State Statute: Only California, Hawaii, Illinois, New York, Washington , Pennsylvania (applies to PHL only) have state-wide CFC statutes. Note : Florida does not have a state CFC statute • Typically when the airport identifies the need for the project • Project does not have to be fully defined • Early collection CFCs used as "pay-go" cash for preliminary planning , design , environmental studies, etc. Ph • Establishes initial CFC rate; most common CFC rate methodology is per-transaction-day • Establishes authority to subsequently adjust CFC rate if, or as needed • Defines CFC-eligible costs • How determined • Policy decision • Contained in enabling ordinance/resolution/statute • Process • Financial analyses (by Ricondo & Associates, Inc.) • Project debt capacity • CFC rate sensitivity • Collaboration with rental car industry • Project Debt Service • Facility Operating & Maintenance Expenses • Enabling Projects • Airport roadway and terminal curbside improvements • Infrastructure (utilities, access roadways) • Environmental remedia[ion I Moo $100 WO sloo LJ $100 $1 AO $MOO TPA T L 11-11 S R Q I'M 11 A ECP PNS M E FU. VPS MCO MLB PGD DAB APF SR3 GNV FXE RSW JAX EVW M3 11 M Custoinirier FaclITty C11',iiairge 13 Clearwater,FL(PIE) Small $4.00/day Daytona Beach,FL(DAB) Non $2.50/day Fort Lauderdale(F LQ Large $3.95/day Fart Lauderdale Executive(FXE) Non $0.00/day Fart Myers(RSW) Medium $0.00/daya Fort Walton Beach,FL(VPS) Small $3.75/day Gainesville,FL(GNV) Non $1.00/day Jacksonville,FL(JAX) Medium $0.00/day Key West(EM) Small $0.00/day Melbourne,FL(MI-B) Non $3.00/day Miami,FL(MIA) Large $5.10/day Naples,FL(APF) Non $2,50/dayl Orlando,FL(MCO) Large $3.50/dayl Panama City,FL(ECP) Small $4.50/day en sacola,FL(PNS) Small $4.25/day Punta Gorda,FL(PGD) Small $3.00/day anford,FL(SFB) Small $2.25/day2 Sarasota,FL(SRQ) Small $5.50/day Tallahassee,FL(TLH) Small $5.50/day Tampa,FL(TPA) Large $5.95/day West Palm Beach,FL(PBI) Medium $0.00/day 14 • Adopt a Resolution authorizing the Director of Airports to implement an initial CFC rate of $4.00 per transaction day on all rental car transactions at Key West International Airport. • Purpose: To provide pay-go (cash) funds for planning studies and design of a consolidated rental car facility at Key West International Airport • Projected 2023 CFC revenue: Approximately $1 .6 million (400,000 transaction days @ $4.00 per transaction day) • When consolidated rental car facility project is fully defined, the Director of Airports will return to the Board requesting authority to adjust the CFC rate to a level necessary to fully fund the Project 15 dG/� r i�r / � A � m - � ;;� y r Y��/g/�fi ro'u J '" w �� i >�' � ' ��9i� , , �� n,� � r� r �,W �/ V ,,f,r; + f ��,; r, m�m� � �� ,s ,/ wA„', r �� y o� dry i r � .:�..,.� t ,Ni" %, �' � i�DJ "'Y�r +P �� 4u„/ r � ,,,",f� �y� w�r�11��K.I ' � P i �(% r.G. 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T 2?'AK'k Q'I A Love 2,1 V ACk IVAGI, P.,aad"'Ip"Murin Lov� �T .................... ,,,d I Y AGL Su",m1w 11 1 G,AGI 1.11110 F X)HU BIT 7 ........... • In effect at over 170 airports • $1 .00-$9.00 per transaction day; or $3-$10 per transaction • User fee. Not a tax • Enacted by airport sponsor; imposed on rental car customer; collected by rental car concessionaires; remitted to airport sponsor • CFC revenue stream is the principal method utilized by airports to pay for new consolidated rental car facilities • Airport pledges CFC revenue stream to pay debt service on financing instrument (revenue bonds; bank loans, etc. ) used to fund new consolidated rental car facilities • By Resolution (County Commission) • By State Statute: Only California, Hawaii, Illinois, New York, Washington , Pennsylvania (applies to PHL only) have state-wide CFC statutes. Note: Florida does not have a state CFC statute • Typically when the airport identifies the need for the project • Project does not have to be fully defined • Early collection CFCs used as "pay-go" cash for preliminary planning , design , environmental studies, etc. • Establishes initial CFC rate; most common CFC rate methodology is per-transaction-day • Establishes authority to subsequently adjust CFC rate if, or as needed • Defines CFC-eligible costs • How determined • Policy decision • Contained in enabling ordinance/resolution/statute • Process • Financial analyses (by Ricondo & Associates, Inc.) • Project debt capacity • CFC rate sensitivity • Collaboration with rental car industry • Project Debt Service • Facility Operating & Maintenance Expenses • Enabling Projects • Airport roadway and terminal curbside improvements • Infrastructure (utilities, access roadways) • Environmental remediation $7XO Woo $100 wo $10c) $100 $IXO TPA TLH SRO IMIA ECP mms N E F U %fPS IIVIC�0 VI 11 ll"�, 11"G D DAB APF SFB GNV FXE RSW JAX ENW Ns 11 M Cus,toireir ll:acik,ty C11',mirge 13 Clearwater,FL(PIE) Small $4.00/day Daytona Beach,FL(DAB) Non $2.50/day Fort Lauderdale(F LQ Large $3.95/day Fort Lauderdale Executive(FXE) Non $0.00/day fort Myers(RSW) Medium $0.001dayl fort Walton Beach,FL(VPS) Small $3.75/day Gainesville,FL(GNV) Non $1.00/day Jacksonville,FL(JAX) Medium $0.00/day Key West(EYW) Small $0.00/day Melbourne,FL(MLB) Non $3.00/day MT iami,FL(MIA) Large $5.10/day Naples,F L(APF) Non $2.50/day' Orlando,FL(MCO) Large $3.50/day' Panama City,FL(ECP) Small $4.50/day en sacola,FL(PNS) Small $4.25/day Punta Gorda,FL(PGD) Small $3.00/day anford,FL(SFB) Small $2.25/day' Sarasota,FL(SRQ) Small $5.50/day Tallahassee,FL(TLH) Small $5.50/day Tampa,F L(TPA) Large $5.95/day West Palm Beach,FL(PBI) Medium $0.00/day 14 urn • Adopt a Resolution authorizing the Director of Airports to implement an initial CFC rate of $4.00 per transaction day on all rental car transactions at Key West International Airport. • Purpose: To provide pay-go (cash) funds for planning studies and design of a consolidated rental car facility at Key West International Airport • Projected 2023 CFC revenue: Approximately $1 .6 million (400,000 transaction days @ $4.00 per transaction day) • When consolidated rental car facility project is fully defined, the Director of Airports will return to the Board requesting authority to adjust the CFC rate to a level necessary to fully fund the Project 15