Item S4 County of Monroe °
BOARD OF COUNTY COMMISSIONERS
Mayor Craig Cates,District 1
The Florida Keys Mayor Pro Tem Holly Merrill Raschein,District 5
y �� Michelle Lincoln,District 2
James K.Scholl,District 3
David Rice,District 4
County Commission Meeting
December 7, 2022
Agenda Item Summary #11536
AD'1111 ON ]IC]II~LM S 4
BULK ITEM: Yes DEPARTMENT: Social Services
TIME APPROXIMATE: STAFF CONTACT: Sheryl Graham (305) 292-4510
N/A
AGENDA ITEM WORDING: Approval of Amendment 45 to Agreement between GA Food
Services, Inc., and Monroe County Board of County Commissioners/Monroe County Social
Services/Nutrition Services (for the provision of Congregate and Home Delivered Meals throughout
Monroe County) to adjust the CPI-U by 20%. This is an increase of$0.83 per meal ($4.11 per meal
to $4.94 per meal) which becomes effective 9/14/2022, for the contract period of 07/01/2022
through 06/30/2023.
ITEM BACKGROUND: GA Food Service, Inc., is the food vendor which provides the meals for
the Monroe County Nutrition Program operated by Monroe County Social Services. The contract
allows GA Food Service, Inc., to adjust prices in accordance with the percentage change in the US
Department of Commerce Consumer Price Index for all Urban Consumers as reported by the US
Bureau of Labor Statistics reflecting the Unadjusted 12 Month Averaged CPI-U as released after the
month of October.
PREVIOUS RELEVANT BOCC ACTION: BOCC approved amendment#3 (6/16/2021) and
administratively approved amendment#4 (07/01/2022).
CONTRACT/AGREEMENT CHANGES:
CPI-U increase
STAFF RECOMMENDATION: Approval
DOCUMENTATION:
3rd amendment GA Foods
GA Foods 4th Amendment 9-23-2022_fully executed
GA Foods Amendment 45 CPI GAF executed
Monroe Rate Request Letter Dated 9.14.22
FINANCIAL IMPACT:
Effective Date: 09/14/2022
Expiration Date: 06/30/2023
Total Dollar Value of Contract:
Total Cost to County:
Current Year Portion:
Budgeted: Yes
Source of Funds: Grant
CPI:
Indirect Costs:
Estimated Ongoing Costs Not Included in above dollar amounts:
Revenue Producing: If yes, amount:
Grant: Yes
County Match:
Insurance Required: N/A
Additional Details:
REVIEWED BY:
Sheryl Graham Completed 12/02/2022 5:16 PM
James Molenaar Skipped 12/05/2022 8:38 AM
Christina Cory Completed 12/05/2022 2:00 PM
Purchasing Completed 12/05/2022 3:06 PM
Budget and Finance Completed 12/05/2022 4:42 PM
Brian Bradley Completed 12/05/2022 4:43 PM
Lindsey Ballard Pending
Board of County Commissioners Pending 12/07/2022 9:00 AM
5th AMENDMENT TO AGREEMENT
Monroe County Nutrition Program
This 5th Amendment to Agreement ("Extension") is entered into this 7fh day of December, 2022, by and
between the Board of County Commissioners of Monroe County, Florida, a political subdivision of the State of
Florida hereinafter called the Coun , and GA Food Service, LLC, a Florida corporation whose mailing address
is 12200 32nd Court North, St. Petersburg, Florida, 33716, hereinafter called the Contractor.
WITNESSETH
WHEREAS, the parties entered into an agreement dated July 1, 2019, for provision of meals for the Monroe
County Nutrition Program Congregate and Home Delivered Meals program operated by the County.
NOW, THEREFORE, in consideration of the mutual covenants and obligations contained in this Extension and
rate adjustment in the original agreement, the parties agree as follows:
1. Beginning September 14, 2022, the Contractor shall continue to provide meals pursuant to the original
agreement dated July 1, 2019, and any amendments thereto on a month-to-month basis, not to extend
beyond June 30, 2023, with an adjusted CPI-U rate of 20% or $4.94 per meal.
2. County may terminate the original GA Food Service Agreement dated July 1, 2019, and all amendments
thereto upon 30 days written notice provided by the Sr. Director of Social Services.
3 Contractor shall comply with all federal, state, and local food safety regulations and the Department of Elder
Affairs Programs and Services Handbook, revised February 2020. Pursuant to paragraph 15 of the original
Agreement and the Department of Elder Affairs Programs and Services Handbook, Chapter 3: Older
Americans Act Service Requirements: Section 3, Nutrition Program Policies Food Service Contract
Provisions, revised February 2020, the county may cancel this Agreement if any of the following occur:
a. A temporary or permanent closure related to food service violations,
b. Administrative Complaints regarding food safety, or
c. 10 or more high priority/significant findings on sanitation inspections within the past 12 months,
beginning July 1, 2018 ("an unsatisfactory inspection means that the violations were a significant
threat to public health and sanitation and require correction before the next routine inspection.")
4. Contractor shall maintain a food safety management program within the facility that meets or exceeds the
minimum requirements of federal, state, municipal, or other agencies authorized to inspect or accredit the
food service operation and shall, upon request of the County,provide documentation of said food safety
management program and the results of any inspections related thereto.
5. Within 30 days of execution of this Agreement, Contractor shall provide documentation of the three most
recent food preparation inspections conducted by the state regulatory authority to the County.
6. Within 30 days of execution of this Agreement, Contractor shall provide County with a written plan of
correction for any high priority or significant findings on sanitation inspections.
7. Contractor shall immediately notify the County of any closures or Administrative Complaints regarding
food safety or of any sanitation inspections as referenced in the Department of Elder Affairs Programs and
Services Handbook Chapter 3: Older Americans Act Service Requirements: Nutrition Program Policies
Food Service Contract Provisions, revised February 2020,pp. 3-143.
8. Within 30 days of execution of this Agreement Contractor shall provide County with a description of
Contractor's delivery standards and sanitation that includes holding temperatures for transporting and
serving food.
9. County, Alliance for Aging, and/or Department of Elder Affairs staff shall have the right, upon 24 hours
written notice, to inspect the food preparation and storage areas.
10. All other terms and conditions of the contract dated July 1, 2019, and any amendments thereto, shall remain
in full force and effect.
SEAL BOARD OF COUNTY COMMISSIONERS
Attest: KEVIN MADOK, CLERK OF MONROE COUNTY, FLORIDA
By: By:
Deputy Clerk Mayor Craig Cates
GA FOOD SERVICE, INC.
By:
President, Vice President, or Designee
.................................................... ....................................
Approved as tofrmrtr acid legal st wciency
Monroe cournty Attorncv's Office
C°luistina Co*,Assistant Comity Attorney
Date:12/2/22